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Home My WebLink About231- 18 RESOLUTION�Qkx1eSF. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 231-18 File Number: 2018-0607 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO APPROVE THE QUOTE BY ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS IN THE AMOUNT OF $82,260.00, PURSUANT TO RESOLUTION NO. 164-16, FOR REPLACEMENT OF THE DRAKE FIELD TERMINAL BOILER, TO AUTHORIZE THE FACILITIES MANAGEMENT DIVISION TO CONSTRUCT IMPROVEMENTS FOR THE PROJECT AT A COST OF $5,200.00, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,746.00, TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS DEPARTMENT OF AERONAUTICS 50/50 MATCHING GRANT IN THE AMOUNT OF $43,730.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF F A Y E T T E V I L L E, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the quote by Aracrebs II, LLC d/b/a Elite Building Solutions in the amount of $82,260.00, pursuant to Resolution No. 164-16, for replacement of the Drake Field Terminal boiler. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Facilities Management Division to construct improvements for the project at a cost of $5,200.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of $8,746.00. Section 4: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept an Arkansas Department of Aeronautics 50/50 matching grant in the amount of $43,730.00 and to execute any documents necessary to receive the funds. Page 1 Printed on 11121118 File Number: 2018-0607 Resolution: 231-18 Section 5: That the City Council of the City of Fayetteville, Arkansas hereby approves a b u d g e t adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 11/20/2018 Attest: ' ■ �� Y, Sondra E. Smith, City Clerk Treasurer`.■`�+�:'G�� y �'s•'•. FAYETTEVILL 'z--- -V 'o=.p Ok Page 2 Printed an 11121118 City of Fayetteville, Arkansas 113 West Mountain Street ti •� Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0607 Agenda Date: 11/20/2018 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO APPROVE THE QUOTE BY ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS IN THE AMOUNT OF $82,260.00, PURSUANT TO RESOLUTION NO. 164-16, FOR REPLACEMENT OF THE DRAKE FIELD TERMINAL BOILER, TO AUTHORIZE THE FACILITIES MANAGEMENT DIVISION TO CONSTRUCT IMPROVEMENTS FOR THE PROJECT AT A COST OF $5,200.00, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,746.00, TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS DEPARTMENT OF AERONAUTICS 50/50 MATCHING GRANT IN THE AMOUNT OF $43,730.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the quote by Aracrebs II, LLC d/b/a Elite Building Solutions in the amount of $82,260.00, pursuant to Resolution No. 164-16, for replacement of the Drake Field Terminal boiler. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Facilities Management Division to construct improvements for the project at a cost of $5,200.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of $8,746.00. Section 4: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept an Arkansas Department of Aeronautics 50/50 matching grant in the amount of $43,730.00 and to execute any documents necessary to receive the funds. Section 5: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 1112012018 Summer Fallen Submitted By City of Fayetteville Staff Review Form 2018-0607 Legistar File ID 11/20/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/22/2018 Submitted Date Action Recommendation: AIRPORT SERVICES (760) Division / Department Staff recommends approval to accept Arkansas Department of Aeronautics 50/50 grant # 3739-18 for replacement of the terminal boiler with a geothermal compatible boiler in the amount of $43,730.00, acceptance of a bid from Elite Building Solutions in the amount of $82,260.00, and to allow Facilities Management to remove current inoperable freezer and build new exterior wall in the location where the existing boiler is to be removed and replaced in the amount of $5,200.00. The airport may expend up to $8,746.00 for a 10% project contingency. The city portion of this project will be paid for by CIP funds that were allotted for boiler improvements. Staff also recommends approval of a 5550.760.3960-5314.00 Account Number 15027.2018 Project Number Budgeted Item? NA Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Airport Fund Airport Boiler Improvements Project Title Current Budget $ - Funds Obligated $ - Current Balance $ Item Cost $ 96,206.00 Budget Adjustment $ 96,206.00 Remaining Budget $ V20180321 Previous Ordinance or Resolution # 164-16, 82-18 Approval Date: CITY OF FA"YETTEVILLE ARKANSAS MEETING OF NOVEMBER 20, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director FROM: Summer Fallen, Airport Services Manager DATE: October 22, 2018 CITY COUNCIL MEMO SUBJECT: Arkansas Department of Aeronautics 50/50 Grant Acceptance RECOMMENDATION: Staff recommends approval to accept Arkansas Department of Aeronautics 50/50 grant # 3739-18 for replacement of the terminal boiler with a geothermal compatible boiler in the amount of $43.730.00, acceptance of a bid from Elite Building Solutions in the amount of $82,260.00, and to allow Facilities Management to remove current inoperable freezer and build new exterior wall in the location where the existing boiler is to be removed and replaced in the amount of $5,200.00. Staff also recommends approval of a budget adjustment. BACKGROUND: Garver Engineers conducted a site visit on December 6, 2017 to evaluate the current conditions at Drake Field, and to identify potential upgrades, repairs or modifications. This site investigation indicates that a bulk of the current HVAC system wry :is installed during the construction of the building in 1978. The airport received permission from City Council on September 18, 2018 to apply for a 50/50 grant with the Arkansas Department of Aeronautics for replacement of the boiler, and received award of grant # 3739-18 on October 17, 2018. DISCUSSION: Resolution 164-16 allows the airport to waive formal competitive bidding and to accept the bid from Elite Building Solutions. The prices from the bid submitted by Elite Building Solutions reflect those submitted in Resolution 164-16. BUDGET/STAFF IMPACT: ADA: $43,730.00 $43..730 00 TOTAL: $87,460.00 The airport may expend up to $8,746.00 for a 10% project contingency. The city portion of this project will be paid for by CIP funds that were allotted for boiler improvements. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVIL.LE ARKANSAS Attachments: Staff Review Form City Council Memo ADA Grant Letter Elite Quote Email from Wade Abernathy from Elite Resolution 164-16 Resolution 82-18 Budget Adjustment Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 CITY COUNCIL MEMO www,fayetteville-ar.gov z,viE'r�� STATE OF ARKANSAS Yui . DEPARTMENT OF AERONAUTICS a 2315 Crisp Drive • Hangar 8 Little Rock, Arkansas 72202-4402 Telephone: (501) 376-6781 • Fax: (501) 378-0820 ASA HUTCHINSON GOVERNOR October 17, 2018 JERRY CHISM DIRECTOR FAYETTEVILLE-DRAKE FIELD ATTN: Summer Fallen COMMISSIONERS Airport Services Manager Jay Brain Rogers City of Fayetteville 113 W. Mountain Street Will Dawson Fayetteville, AR 72701. Clinton Michael Hutchins Dear Ms. Fallen: DeValls Bluff Sam Jackson Blytheville During the October 17, 2018 meeting of the Arkansas Aeronautics Cnrrtmission, a 50-50% Grant Request was approved For Fayetteville -Drake Clark W. Mason Field_ The: request approved provides funding in the an-lount of $43,730.00 to Little Rock replace the terminal building heating [boiler] system. Edward R. Sanders Hot Springs This grant has been assigned as Grant #3739-18 for identification purposes. Lloyd Wofford Jonesboro When corresponding with our office regarding this project, please be sure to use this number. Contact us immediately if you will not be able to complete the project for amount approved. The Commission will not be responsible for any additional project costs unless this Agency has received notification in advance. The Commission has asked that we call your attention to Page Three (3) of your Application for State Airport Aid. This project should be started immediately and completed within one year. Please notify us if circumstances beyond your control prevent completion within the allotted time, otherwise, the grant may be canceled. Payment of this grant will be made upon completion of your project. Please remember that grant funds are contingent upon the Department's appropriation for the fiscal year. Request payment of this grant in writing and include your documentation for the project at that time. Sincerely, Jen h wi, Director _ 3 cc: State Scnator Uvalde Lindsey; State Representative Charlie Collins JC: kg ELITE BUIL13ING ®SOLUTIONS FOR ALL OF YOUR COMMERVAL HVAC NEEDS Date: August 16, 2018 City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Reference: Drake Field Airport 4500 S. School Ave, Fayetteville Boiler Replacement Quote Number: TPQ18000042 To whom it may concern, Elite Building Solutions 446 North 40th St. Springdale, AR 72762 HVACR License # 2115416 Office: 479-770-5566 Fax: 479-927-1881 Elite Building Solutions is pleased to provide service to remove and install new Lochinvar Crest Condensing Boiler FB -1501. Included - one Lochinvar Crest condensing boiler, one 100 -gallon expansion tank (bladder type), feed water regulator, pvc boiler flue out roof, fresh air intake out west wall, gas regulator, hydronic, gas, condensate and feed water piping, piping insulation, corrosion inhibitor in heating loop, dismantle existing boiler and remove from building, boiler start up, and one-year parts and labor warranty, ten year heat exchanger warranty. Price for replacement $73,740.00. Please add $8,520.00 for high efficiency Aerco BKM1500 boiler, to replace the Lochinvar boiler. All materials and labor to complete the job is included. Price excludes all applicable taxes, and electrical work. Work to be performed during normal business hours. Prices firm for (30) days. Please allow 14-21 days, upon approval for logistics. IIPagc Regards, Tony Price Elite Building Solutions Cell: 479-287-8285 Fax: 479-927-1881 Office: 479-770-5566 Execution by Authorized Representatives: SUBMITTED BY: Tony Price CUSTOMER ACCEPTANCE: City of Fayetteville Customer Acceptance (typed/printed name) Title --- DATE: August 16, 2018 EBS APPROVAL: EBS Approval (typed/printed name) Title Customer Acceptance (signature) Date EBS Approval (signature) Date 2 1 P a g c From: Fallen. Summer To: Kesner. Tamm Subject: FW: Boiler Replacement Date: Thursday, August 23, 2018 9:18:15 AM Attachments: knaae0o3.Qrt� From: Abernathy, Waylon Sent: Thursday, August 16, 2018 3:02 PM To: Fallen, Summer <sfallen@fayetteville-ar.gov> Subject: RE: Boiler Replacement Estimate to remove freezer and build new exterior wall. Materials and Labor Demo/haul off freezer. 1500 Wall framing. 750 Exterior Hardi-board 800 Insulation 350 Sheetrock 300 FrP wall panel 350 Ceiling tie-in 500. Electrical relocate/cap off 6S0 Total $5200.00 Wade Abernathy Facilities and Building Projects Manager City of Fayetteville W&-,roLit by calfayr tt.r-vi I I e- a rte, v T 479-575-8361 CITY OF FAYETTEVILLE ARKANSAS From: McCoy, Dee Sent: Thursday, August 16, 2018 11:16 AM To: Abernathy, Waylon <1,6.i P,r't3 1 Subject: FW: Boiler Replacement From: Tony Price Sent: Thursday, August 16, 2018 10:53 AM To: McCoy, Dee<dmrcoy(�A)fayeLteville-ar.g,ov> Subject: Boiler Replacement Dee, please see attachment. Thank you, Tony Price Service Manager Elite Building Solutions Ebscommercial.com Cell: 479-287-8285 Office: 479-770-5566 Option I Fax: 479927-1881 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 164-16 File Number: 2016-0418 BID NO. 16-52 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO AWARD BID NO. 16-52 AND AUTHORIZE A CONTRACT WITH ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON-CALL BASIS FOR A PERIOD OF ONE YEAR WITH AN AUTOMATIC OPTION TO RENEW FOR FOUR ADDITIONAL YEARS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 'OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards Bid No. 16- 52 and authorizes a contract with Aracrebs II, LLC d/b/a Elite Building Solutions for HVAC services on an on-call basis for a period of one year with an automatic option to renew for four additional years. PASSED and APPROVED on 9/20/2016 Attest: Sondra E. Smith, City OF' .:p t, 's ;1—; ,els t 1 f. ''-- :ry Page 1 Printed on 9121/16 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 196-18 File Number: 2018-0466 ARKANSAS DEPARTMENT OF AERONAUTICS: A RESOLUTION TO AUTHORIZE APPLICATION FOR AN ARKANSAS DEPARTMENT OF AERONAUTICS 50150 GRANT IN THE AMOUNT OF $43,730.00 FOR THE REPLACEMENT OF THE TERMINAL BOILER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for an Arkansas Department of Aeronautics 50/50 Grant in the amount of $43,730.00 for replacement of the terminal boiler with a geothermal compatible boiler. PASSED and APPROVED on 9/18/2018 Attest: / r Sondra E. Smith, City Clerk Treasurer TR -FAYEilEVILLE��x Co , Dt Page 1 Printed on 9124118 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number AIRPORT SERVICES (760) 2018 /Org2 Requestor: Dee McCoy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget adjustment is needed to recognize funds from an Arkansas Department of Aeronautic grant # 3739-18 in the amount of $43,730.00 for replacement of the airport's boiler. Funds will also be moved from the CIP Boiler Improvements project into the boiler replacement subproject. The airport may expend up to $8,746.00 for a 10% project contingency. The city portion of this project will be paid for by CIP funds that were allotted for boiler improvements. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 11/20/2018 2018-0607 Lilk Hutd P. lk 10/31/2018 4:23 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: H:\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-1 1-20\2018-0607 BA Airport Boiler Replacement 1 of 1 v.20180817 TOTAL 43,730 43,730 Increase / (Decrease) Proiect.Subn' Account Number Expense Revenue Project Sub.Detl AT Account Name 5550.760.3960-5314.00 96,206 - 15027 2018 EX Professional Services - 5550.760.3960-4302.00 - 43,730 15027 2018 RE State Grants - Capital 5550.760.3960-5801.00 (52,476) - 15027 1 EX Fixed Assets: H:\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-1 1-20\2018-0607 BA Airport Boiler Replacement 1 of 1 t5 Aracrebs II,LLC D/B/A Elite Building Solutions City of Fayetteville Staff Review Form 2018-0776 Legistar File ID N/A • City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Summer Fallen 12/27/2018 AIRPORT SERVICES (760) Submitted By Submitted Date Division Department Action Recommendation: Staff recommends approval of a change order on purchase order 2018-00000818 in the amount of$2,280.00 with Aracrebs Il, LLC D/B/A Elite Building Solutions.This change order amount is covered under the 10%project contingency approved by City Council on 11/20/2018,and will not increase the cost of the project. Budget Impact: 5550.760.3960-5801.00 Airport Account Number Fund 15027.2018 Airport Boiler Improvements Project Number Project Title Budgeted Item? NA Current Budget Funds Obligated Current Balance Does item have a cost? NA Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20180321 Purchase Order Number: Previous Ordinance or Resolution# 231-18 Change Order Number: Approval Date: 01/08/19 Original Contract Number: Comments: • • .4:(2CITY OF FAYETTEVILLE STAFF. MEMO ARKANSAS TO: Mayor Lioneld Jordan Fayetteville City Council THRU: Don Marr, Chief of Staff FROM: Summer Fallen, Airport Manager DATE: Decemeber 27, 2018 SUBJECT: Aracrebs II, LLC D/B/A Elite Building Solutions Purchase Order Change Order RECOMMENDATION: Staff recommends approval of a change order on purchase order 2018-00000818 in the amount of$2,280.00 with Aracrebs II, LLC D/B/A Elite Building Solutions. BACKGROUND: Garver Engineers conducted a site visit on December 6, 2017 to evaluate the current conditions at Drake Field, and to identify potential upgrades, repairs or modifications. This site investigation indicates that a bulk of the current HVAC system was installed during the construction of the building in 1978. The airport received permission from City Council on September 18, 2018 to apply for a 50/50 grant with the Arkansas Department of Aeronautics for replacement of the boiler, and received _ award of grant#3739-18 on October 17, 2018. City Council approved a contract with Aracrebs II, LLC D/B/A Elite Building Solutions on November 20th, 2018 to complete the replacement of the • current boiler. DISCUSSION: The original quote provided from Aracrebs II, LLC D/B/A Elite Building Solutions did not include the - cost for performance and payment bonds. BUDGET/STAFF IMPACT: This change order amount is covered under the 10% project contingency approved by City Council on 11/20/2018, and will not increase the cost of the project. Attachments: Staff Review Form Staff Memo Quote with cost of performance and payment bonds Resolution 231-18 Mailing Address: 113 W. Mountain Street wwwfayetteville-ar.gov Fayetteville,AR 72701 ELITE Elite Building Solutions BUILDING 446 North 40th St. ___ : -_- SOLUTIONS Springdale, AR 72762 FOR ALL OF YOUR COMMERCIAL HVAC NEEDS HVACR License # 2115416 Office: 479-770-5566 Fax: 479-927-1881 Date: August 16, 2018 City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Reference: Drake Field Airport 4500 S. School Ave, Fayetteville Boiler Replacement Quote Number: TPQ18000042 To whom it may concern, Elite Building Solutions is pleased to provide service to - remove and install new Lochinvar Crest Condensing Boiler FB- 1501. Included-one Lochinvar Crest condensing boiler, one 100- gallon expansion tank (bladder type), feed water regulator, pvc boiler flue out roof, fresh air intake out west wall, gas regulator, - hydronic, gas, condensate and feed water piping, piping insulation, corrosion inhibitor in heating loop, dismantle existing boiler and remove from building, boiler start up, and one-year parts and labor warranty, ten year heat exchanger warranty. Price for replacement (sub contract) $70,740.00. Elite Building Solutions labor and controls materials $3,000.00. 100% performance and payment bond $2,280.00. Please add $8,520.00 for high efficiency Aerco BKM1500 boiler, to replace the Lochinvar boiler. For a total $84,540.00. All materials and labor 1 ! Page to complete the job is included. Price excludes all applicable taxes, and electrical work. Work to be performed during normal business hours. Prices firm for (30) days. Please allow 14-21 days, upon approval for logistics. • Regards, Tony Price Elite Building Solutions • Cell: 479-287-8285 Fax: 479-927-1881 Office: 479-770-5566 Execution by Authorized Representatives: • SUBMITTED BY: Tony Price DATE: August 16, 2018 2 'Page r1.11r: l d4F altS 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 231-18 File Number: 2018-0607 ARACREBS II,LLC DIB/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO APPROVE THE QUOTE BY ARACREBS II, LLC D/B/A ELITE BUILDING _ SOLUTIONS IN THE AMOUNT OF $82,260.00, PURSUANT TO RESOLUTION NO. 164-16, FOR REPLACEMENT OF THE DRAKE FIELD TERMINAL BOILER, TO AUTHORIZE THE FACILITIES MANAGEMENT DIVISION TO CONSTRUCT IMPROVEMENTS FOR THE PROJECT AT A COST OF $5,200.00, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,746.00, TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS DEPARTMENT OF AERONAUTICS 50/50 - MATCHING GRANT IN THE AMOUNT OF $43,730.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF F A Y E T T E V I L L E, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the quote by Aracrebs II, LLC d/b/a Elite Building Solutions in the amount of$82,260.00, pursuant to Resolution No. 164-16, for replacement of the Drake Field Terminal boiler. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Facilities Management Division to construct improvements for the project at a cost of$5,200.00. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a project contingency in the amount of$8,746.00. Section 4: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept an Arkansas Department of Aeronautics 50/50 matching grant in the amount of$43,730.00 - and to execute any documents necessary to receive the funds. Page 1 Printed on 11/21/18