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Home My WebLink About227-18 RESOLUTIONt ssrf �. t fpl;NSr•�" 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 227-18 File Number: 2018-0600 FAY JONES WOODLAND - CONTRACTED INVASIVE PLANT REMOVAL: A RESOLUTION TO ACCEPT A QUOTE FROM COMPREHENSIVE BOTANICAL SERVICES IN THE AMOUNT OF $7,260.00 (WHICH INCLUDES TAX) FOR COMPLETE REMOVAL OF INVASIVE PLANTS FROM ABOUT THREE ACRES OF THE FAY JONES WOODLAND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the quote from Comprehensive Botanical Services in the amount of Seven Thousand Two Hundred and Sixty dollars ($7,260.00) which includes all taxes for the complete removal of invasive plants pursuant to the request for quotes terms from about three acres on or near the Fay Jones Woodland, authorizes Mayor Jordan to sign any necessary document and authorizes payment of that amount upon satisfactory performance of the removal. PASSED and APPROVED on 11/8/2018 Page 1 Attest: Sondra E. Smith, City Clerk Tr e'r G� 0� i9•;•9c�'KANS • �.. ��•.��NGI-CSN ��`. Printed on 1119118 City of Fayetteville, Arkansas 113 West Mountain Street - Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0600 Agenda Date: 11/8/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 11 FAY JONES WOODLAND - CONTRACTED INVASIVE PLANT REMOVAL: A RESOLUTION TO ACCEPT A QUOTE FROM COMPREHENSIVE BOTANICAL SERVICES IN THE AMOUNT OF $7,260.00 (WHICH INCLUDES TAX) FOR COMPLETE REMOVAL OF INVASIVE PLANTS FROM ABOUT THREE ACRES OF THE FAY JONES WOODLAND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the quote from Comprehensive Botanical Services in the amount of Seven Thousand Two Hundred and Sixty dollars ($7,260.00) which includes all taxes for the ccomplete removal of invasive plants pursuant to the request for quotes terms from about three acres on or near the Fay Jones Woodland, authorizes Mayor Jordan to sign any necessary document and authorizes payment of that amount upon sartisfactory performance of the removal. City of Fayetteville, Arkansas Page 1 Printed on 11/9/2018 Leif Olson Submitted By City of Fayetteville Staff Review Form 2018-0600 Legistar File ID 11/8/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/17/2018 SUSTAINABILITY/RESILIENCE (631) Submitted Date Division / Department Action Recommendation: Staff recommends approval of contract with Comprehensive Botanical Services to remove the invasive plant species on approximately 3 acres of City -owned land in the Fay Jones Woodland between the Razorback Regional Greenway Trail and West Ave. 1010.631.6310-5315.00 Account Number NA Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Sustainability Dept. Contract Services Fund Fay Jones Woodland Invasive Plant Removal Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 11,830.50, $ 7,260.00 $ 4,570.50 V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF _ FAYETTEVILLE Y ARKANSAS MEETING OF NOVEMBER 8 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Peter Nierengarten, Sustainability Director DATE: October 15, 2018 SUBJECT: Fay Jones Woodland Invasive Plant Removal CITY COUNCIL MEMO RECOMMENDATION: Staff recommends approval of contract with Comprehensive Botanical Services to remove the invasive plant species on approximately 3 acres of City -owned land in the Fay Jones Woodland between the Razorback Regional Greenway Trail and West Ave. BACKGROUND: The City of Fayetteville received a Design Excellence Award from the Walton Family Foundation for the design of a Cultural Arts Corridor in downtown Fayetteville in November of 2017. The Cultural Arts Corridor is envisioned as a series of interconnected public open spaces along the Razorback Regional Greenway between Prairie St. and Dickson St. In February of 2018 the City of Fayetteville accepted statements of qualifications from landscape architecture firms that have been pre -qualified by the Walton Family Foundation (RFQ 18-06). In May of 2018 a committee made up of city staff and elected officials selected Nelson Byrd Woltz Landscape Architects LLC of Charlottesville, Virginia (NBW) to be the project lead for the design team. NBW is currently in the schematic design phase of the project. NBW have visited Fayetteville twice, in August and October, to lead design workshops and receive public input. NBW will be returning to Fayetteville to present and receive input on finalized schematic designs in December of this year. Final design development will be completed in early 2019. DISCUSSION: The Fay Jones Woodland, located in the Cultural Arts Corridor, is overgrown with invasive honeysuckle and privet plants which make it difficult for the public to envision this area as a natural Ozarks woodland environment. The Fayetteville Parks and Recreation Department has done an excellent job of clearing much of this land of the invasive plants with volunteer groups. However, this can be a very time-consuming process when using hand tools in order to not disturb the soil and native plants interspersed among the invasive plants. The volunteer groups have primarily concentrated their efforts on clearing the land between the Razorback Regional Greenway and Tanglewood Branch to the west. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 This request is to hire an experienced landscape maintenance company to hand clear the remaining invasive plants that are located on the land between the Razorback Regional Greenway and West Ave. This area encompasses approximately 3 acres. Sustainability staff has received three bids from local companies for clearing this land of invasive plants. Staff is recommending the selection of Comprehensive Botanical Services to complete this work. BUDGET/STAFF IMPACT: Sustainability staff recommends using available funds in the Sustainability Departments Contract Services budget that were designated, but not utilized, for the implementation of the City's Bike Share project. The total project cost to Comprehensive Botanical Services for invasive plant removal is $7,260.00. Attachments: Comprehensive Botanical Services proposal Sunset Property Improvements proposal Eco Land Clearing proposal Map of the Fay Jones Woodland area to be cleared of invasive plants COMPREHENSIVE BOTANICAL SERVICES ISAAC OGLE P.O. Box 699 FAYETTEVILLE, ARKANSAS 72702 479.601 .761 5 ESTIMATE DATE ESTIMATE# 8/17/18 0332718 To: CITY OF FAYETTEVILLE SUSTAINABILITY DEPT. ATTENTION: LEIF OLSON DESCRIPTION REMOVAL OF INVASIVE PLANTS, PRIMARILY AMUR HONEYSUCKLE ON APPROXIMATELY 3 ACRES BETWEEN S. WEST AVE. AND FRISCO TRAIL: INVASIVE PLANTS WILL BE HAND OR MACHINE CUT, THEN CHIPPED INTO MULCH. CUT STUMPS OF LARGE ENOUGH DIAMETER WILL BE TREATED WITH HERBICIDE TO PREVENT REGROWTH. SUBTOTAL SALES TAX TOTAL 7260.00 INCL $7260.00 From: ECO Land Gearing To: Olson, Leif Subject: Re: Land Clearing Quote - City of Fayetteville Date: Wednesday, September 26, 2018 9:05:27 PM Leif, Thank you for letting me quote on your project. Below are 2 separate quotes. Unfortunately the method you described to me for completing the project is very time consuming and difficult. With the current jobs I have booked, I would not have the machines and time to dedicate to the project until January. If we can use our rubber track forestry mulcher we can do the project in October. -using our rubber track forestry mulcher to mulch the privet and honeysuckle and dead vegetation on the ground the price would be $3,600. We could complete this in October anytime after the first week of October. And I could come back next year when you get regrowth and mulch down the regrowth for $1,600. -to cut the unwanted vegetation above ground and pull it up then mulch it, the price would be $18,000. We could do this work in January if chose us to do the work. Please let me know if you have any questions. I would like to do this project for the City of Fayetteville. Clay Porch (479) 633-4013 On Thu, Sep 20, 2018, 9:56 AM Olson, Leif C liar Fayetteville-ar.g_ov> wrote: Hello, my name is Leif Olson and I am work for the City of Fayetteville's Sustainability Department. We are working on the design of a piece of parkland in downtown Fayetteville and need to have it cleared of invasive honeysuckle and privet. We are interested in having it hand -cut to leave any native undergrowth and then paint the honeysuckle and privet stumps with herbicide. Do you all do this type of selective clearing? It is approximately 3 acres of land off West Ave. behind the old City Hospital property. I can provide a specific map of the land if you all have the capability to do this type of clearing. Thank you in advance for your reply. SUNSET PROPERTY IMPROVEMENTS Paul DeVore II Northwest Arkansas & Surrounding Areas (479) 225-1855 DIRT WORK, BACKHOE, DOZER, BOBCAT, DUMP TRUCKS,TREE REMOVAL, BUCKET TRUCKS, CHIPPER, STUMP REMOVAL, BRUSH HOGGING & MOWING PROPOSAL SUBMITTED TO City of Fayetteville Sustainability Dept PHONE DATE 10/10/2018 STREET JOB NAME CITY, STATE, AND ZIP CODE J08 LOCATION ARCHITECT DATE OF PLANS JOB PHONE We hereby propose to furnish materials and labor necessary for completion of: Clearing of approximately 3 acres along West avenue and Razorback Greenway. PRICE: NO,BID TERRAIN TO DIFFICULT WE PROPOSE hereby to furnish material and labor — complete in accordance with above specifications, for dollars ($ Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and hereby accepted. You ate authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Authorized I SiSignature0 ,g,J" sum Note: This proposal may be withdrawn by us if not accepted within days. Signature Signature