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HomeMy WebLinkAbout222-18 RESOLUTION�Rhary sr: 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 222-18 File Number: 2018-0601 PROPERTYROOM.COM ONLINE AUCTION SERVICES: A RESOLUTION TO AUTHORIZE A CONTRACT WITH PROPERTYROOM.COM FOR ONLINE AUCTION SERVICES FOR SEIZED, STOLEN AND ABANDONED SURPLUS PROPERTY FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR ADDITIONAL ONE YEAR TERMS PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with PropertyRoom.com for online auction services for seized, stolen, and abandoned surplus property for a term of one year with automatic renewals for additional one year terms pursuant to a Sourcewell cooperative purchasing contract. PASSED - - X18 Page 1 Attest: �%1111111111r . q Sondra E. Smith, City Clerk V10, �'FG� 9� •a AS �� �'�'� ria ' .. • • •l �~� fr44, 0 ilimly' ,��y� Printed on 1119118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 >' Text File - - File Number: 2018-0601 Agenda Date: 11/8/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 PROPERTYROOM.COM ONLINE AUCTION SERVICES: A RESOLUTION TO AUTHORIZE A CONTRACT WITH PROPERTYROOM.COM FOR ONLINE AUCTION SERVICES FOR SEIZED, STOLEN AND ABANDONED SURPLUS PROPERTY FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR ADDITIONAL ONE YEAR TERMS PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with PropertyRoom.com for online auction services for seized, stolen, and abandoned surplus property for a term of one year with automatic renwals for additional one year terms pursuant to a Sourcewell cooperative purchasing contract. City of Fayetteville, Arkansas Page 1 Printed on 111912018 City of Fayetteville Staff Review Form 2018-0601 Legistar File ID 11/8/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor 10/17/2018 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Approval to enter into an agreement through the Sourcewell, contract# 041316 -PRC, with PropertyRoom,com for online auction services related to seized, stolen, and abandoned surplus for the City of Fayetteville for one year and as renewed through Sourcewell through 06/22/2020. N/A Account Number N/A Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? No Purchase Order Number: Change Order Number; Original Contract Number: Comments: Budget Impact: N/A Fund N/A Project Title Current Budget $ Funds Obligated Current Balance $ - Item Cost Budget Adjustment Remaining Budget $ Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF [MONTH, DAY YEAR] TO: Mayor and City Council FROM: Greg Tabor, Chief of Policet4&4� DATE: October 17, 2018 SUBJECT: Online auction contract approval CITY COUNCIL MEMO RECOMMENDATION: Staff recommends approval to enter into an agreement through the Sourcewell, contract# 041316 - PRC, with PropertyRoom.com for online auction services related to seized, stolen, & abandoned surplus for the City of Fayetteville for one year and as renewed through Sourcewell through 06/22/2020. BACKGROUND: The Fayetteville Police Department historically has used a live local auction for the sale of seized, stolen & abandoned surplus goods. After review of available resources and the online auction industry, the City will benefit greater from teaming with a third -party provider such as PropertyRoom.com. This contract offers competitive pricing, best in class reporting, and excellent inventory control to fully track each item. The City has a contract with an additional third -party auction provider; however, PropertyRoom.com offers additional services needed for tracking. Due to the large number of items seized, stolen, and abandoned, services from PropertyRoom.com will be beneficial to ensure transparency of current and historic asset records from manifest to purchase. DISCUSSION: Sourcewell, formerly known as National Joint Powers Alliance, is a nationally recognized cooperative providing governmental entities with competitively solicited contracts which are more efficiently delivered cooperatively than by an individual entity. PropertyRoom.com specializes in auctions associated with over 3,000 law enforcement agencies and municipalities nationwide to help auction seized, stolen, abandoned and surplus goods. PropertyRoom.com offers the following benefits: • Pick-up assets from the City's location and transport a secure processing center • Scan asset into the Vendor's system for complete chain of custody tracking • Imaging, cleaning, sorting, authenticating and assessing the condition of assets — complete reasonable repairs of high value assets to maximize return • List the City's asset and apply auction expertise to optimize auction proceeds • Conduct an online auction that reaches 1.7+ million registered bidders Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • Handle customer support, collect payment from the winning bidder and ship the asset to the winning bidder Execute consistent marketing support to increase visibility to the City's auctions ® Remit the proceeds to the City's preferred location based on the City's jurisdiction's rules & regulations • Provide a detailed audit trail to track your asset 24 / 7 / 365 Additional Added Service: Returnof lost or stolen assets in the event a citizen proves any asset is rightfully theirs BUDGET/STAFF IMPACT: Expenses are associated with each auction and are presented in the agreement and associated addendum. Expense are offset by proceeds from the online auction process Attachments: Sourcewell Disposition Services Agreement for PropertyRoom.com • Sourcewell Standard Fees & Services Addendum for PropertyRoom.com Summary of contract information from Sourcewell for PropertyRoom.com PropertyRoom.coin Account d Federal Tax ID: 86.0962102 Asset Disposition Services Agreement This Asset Disposition Services Agreement ("Agreement") is made by and between PropertyRoom.com, inc., a Delaware corporation ("Contractor') and f=avettavi j,E a}lR_Police ❑eoarm ('Owner'). The Agreement is effective upon Owner's signature date ('Effective Date"). Whereas Contractoes business Involves surplus asset management, selling, auction, disposition and related services ("Services"); and Whereas Contractor desires to provide Services to Owner and Owner desires Contractor to provide Services subject to this Agreement. Now therefore, In consideration of premises above and mutual covenants and agreements set forth herein, Contractor and Owner agree as follows. Any other municipal, county, or state government agency located within the same state as Owner may also procure Services under this Agreement under the same terms and conditions stated in this Agreement by executing an adoption agreement with Contractor based upon this Agreement. 1. Items Requiring Services. Owner will Identify items ("Assets") it desires to provide to Contractor for Services. Contractor retains the right to accept or reject certain Assets in its sole discretion. 2. Title to Assets. Owner shall retain, at all times, legal title to Assets unless and until Assets are purchased or otherwise disposed of according to the Agreement, at which time Owner will be deemed to have transferred title directly to an Asset purchaser or other acquirer ("Buyer") identified by Contractor. Owner appoints Contractor as its representative and Instrumentality to hold and offer Assets for sale, on Owner's behalf, in accordance with the Agreement. Owner appoints Contractor as its attorney-in-fact to sign any and all documents necessary to assign to Buyers all of Owner's rights, title and interest in and to Assets sold or disposed. Cash receipts, accounts receivable, contract rights. notes, general intangibles, and other rights to payment of any kind arising out of Asset sales ("Proceeds") belong to Owner. Contractor may withhold from Proceeds amounts owed to Contractor and any third parties in connection with Services, which amounts shall be disbursed by Contractor on Owner's behalf. Contractor will remit remaining balances to Owner ("Owner Net Proceeds") 3. Term and Termination This Agreement shall commence on the Effective Date and shall continue for an Initial term of one (1) year from the Effective Rate and thereafter will automatically renew for consecutive one (1) year terms uniess written PropertyRoom.com 2018-Oti-05 notice of non -renewal is provided by either party to the other at least sixty (60) days prior to the expiration of the then current term_ a. Either Owner or Contractor (the "Party" or "Parties") may terminate the Agreement upon thirty (30) days prior notice to the other Party. b. The rights of the Parties to terminate the Agreement are not exclusive of any other rights and remedies available at law or in equity, and such rights will be cumulative. Exercising any such right or remedy will not preclude exercising these or any other rights and remedies. c. Upon any termination or expiration, Contractor may continue to provide Services for any unsold Assets then in the possession of Contractor. Alternatively, Owner may, at Owner's expense, arrange for the return of Owner Assets, 4. Payment for Services a. Fees. Fees for Contractor Services appear In signed addendums to this Agreement, b. Remittance of Proceeds, Once a month, Contractor will remit Owner flet Proceeds from safes completed the prior month. Sales are deemed completed when all items from an asset list line -item are sold, paid for and shipped. Contractor may defer payment of any amount less than $250 until such time as the amount owed Owner equals or exceeds $250. c. Invoices. If monthly Proceeds do not cover amounts owed, Contractor and Owner will mutually agree for Contractor to either: (1) Invoice Owner for Services, net of Proceeds collected, or (2) Accrue and carry-over unpaid balances, invoicing Owner when negative balances ❑ersist for six (5) consecutive months. d. Reporting. Each month, Contractor will publish a standard online report containing information related to Owner Assets, Services provided, Fees and Owner Net. Proceeds. 5. Contractor Obligations. Contractor may utilize subcontractors in its performance of Services, provided Contractor shall be responsible for any breach of this Agreement by such subcontractors. With respect to delivering Services: a. Contractor shall maintain insurance covering Assets against fire, theft, and extended coverage risks ordinarily included in similar policies b. For auction Services, Contractor will use Organic marketing techniques ("OMT") to increase bidding on Owner Assets. OMT may include, but not be limited to, email, publicity related to this Agreement, and facilitation of Page 1of3 Asset Disposition Services Agreement clickable links on Owner website(s) to websites used by Contractor for Asset sales. Asset Lists a. Manifest & Asset Lists. Owner will complete paperwork reasonably necessary to convey custodial possession of Assets to Contractor, such as written manifests or Asset lists (the "Asset Lists") describing items in sufficient detail for proper identification. Contractor owns exclusive rights to sell Assets described in Asset Lists provided by Owner for a period of 120 days from the date Owner releases an Asset to Contractor for sale and Owner will not grant any such rights to any third party (or itself sell the applicable Assets). b. Excluded Assets. Owner agrees it will not knowingly provide illegal or hazardous Assets or Assets that infringe intellectual property rights of any third party ("Excluded Assets"). In the event Contractor identifies any item as an Excluded Asset, Contractor shall have the right to suspend, cancel, or unwind any sale or disposal of such Excluded Asset. 11 7. Salability of Assets. a. Owner states Assets subject to Services are legally available for sale to the general public; 12. and b. If required, Owner has taken necessary actions for transfer of Asset title(s) to Buyers. 8. Books and Records. Contractor will keep complete and accurate books of account, records, and other documents with respect to the Agreement ("Books and Records") for at least 3 years following Agreement expiration or termination. Upon reasonable notice, Books and Records will be available for inspection by Owner, at Owner's expense, at the location where Books and Records are regularly maintained, during Contractor's normal business hours, 9. Assignment. This Agreement shall be binding upon and inure to the benefit of the Parties named herein and their respective successors and assigns. Neither Party may assign any of its obligations under this Agreement without the prior written consent of the other Party, such consent not to be unreasonably withheld or delayed, provided that Contractor may assign this Agreement without such consent to a successor in interest by way of a merger, consolidation, or sale of all or substantially all of Contractor's assets. 10. Notices. Any notice or other communication given under the Agreement will be in writing and delivered by hand, sent by facsimile (provided acknowledgment of receipt thereof is delivered to the sender), sent by certified, registered mail or sent by any nationally recognized overnight courier service to the addresses provided in the Owner information section. Notices sent by registered mail or national overnight carrier shall be effective upon delivery. The Parties may, from time to time and at any time, change their respective addresses and each will have the right to specify as its address any other address by written notice to the other Party. A change of address will take effect upon receipt of notice unless a later date is otherwise specified. Interpretation. Whenever possible, each provision of the Agreement will be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of the Agreement is held to be prohibited by or invalid under applicable law, such provision will be ineffective only to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of the Agreement. The Agreement headings are inserted for convenience of reference only and shall not constitute a part hereof. Governing Law. The internal law, and not the law of conflicts, of the state in which Owner is located will govern all questions concerning construction, validity and interpretation of the Agreement and the performance of the obligations imposed by the Agreement. The proper venue for any proceeding at law or In equity will be the state and county in which the Owner is located, and the Parties waive any right to object to the venue. 13. Further Assurances. Contractor and Owner will each sign such other documents and take such actions as the other may reasonably request in order to effect the relationships, Services and activities contemplated by the Agreement and to account for and document those activities. 14. Relationship of the Parties. No representations or assertions will be made or actions taken by either Party that could imply or establish any joint venture, partnership, emptoyment or trust relationship between the Parties with respect to the subject matter of the Agreement, Except as expressly provided in the Agreement, neither Party will have any authority or power whatsoever to enter into any agreement, contract or commitment on behalf of the other, or to create any liability or obligation whatsoever on behalf of the other, to any person or ent ty. .... - ..... - — ... ropertyRoorn.com 2018-06-05 P a g e t of 3 Asset Disposition Services Agreement 15. Force Majeure. Neither Party will be Ilab le for any will not to be deemed a cause beyond a Party's failure of or delay in performance of the Agreement control. Each Party will notify the other Party for the period that such failure or delay is due to promptly of any Force Majeure occurrence and acts of God, public enemy, war, strikes or labor carry out the Agreement as promptly as practicable disputes, or any other cause beyond the Parties' after such Force Majeure is terminated. The reasonable control (each a "Force Majeure"), it existence of any Force Majeure will not extend the being understood that lack of financial resources term of the Agreement. This Agreement, together with one or more signed addendums attached hereto, comprises the entire agreement between Contractor and Owner relating to Services and supersedes any prior understandings, agreements, or representations by or bgtween the parties, whether written or oral. �1 ='I.': Signature t U Name alj T �r Title9CK ,.b&),j—I ••t- CCo Date ID OWNER INFORMATION B AGREEMENT OPTIONS SELECTED Owner Name: Account tI: Street Address-- 100 ddress:100 West Rock Street City, State/Province, Posta! Code, Country: Fayetteville, AR. 72701 Telephone: Primary L'curtaci: Natrte Work Mobile F)rra!1 Cooperative Purchasing Agreement? Sourcenvoll Cd O(her (Pleta,sca spe�ci!y; _- - Member #: 34143 Resolution of Unpaid Monthly Service Fees: Salanco carry-ovel Sd Monthly invou." a J Fax; Secondary Contact., Narrre Werk Mo brkr E-mail PropertyRoom.com 2018-06-05 P a g 9 3 of 3 P rope rtyRoorn. coin AccOIInt. # Federal Tax Ila: 86-0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Member # ja 143 1. This addendum ("Addendum") is attached to and made part of the Asset Disposition Services Agreement dated ("Agreement") between Contractor and Owner. In the event of a conflict between the provisions of the Agreement, this Addendum and any prior agreement or Agreement addendum, this Addendum will govern. 2. Definitions. a. Winning Bid. "Winning Bid" means the highest amount committed and paid by a Buyer of a sold Asset. Winning Bid does not include shipping & handling, buyer premiums, or other fees, if any, nor does Winning Bid include an amount a Buyer commits but fails to pay. b. Sales Price. "Sales Price" equals the Winning Bid plus shipping & handling, shipping insurance and sales tax paid by a Buyer. c. Payment Processing Costs. Payment processing costs equal 3% of Sales Price ("PP Costs"). d. Success Fee. For sold Assets, Owner will pay Contractor a Services fee equal to a percent of profits or Winning Bids as specified below ("Success Fee"). e. Buyer Premiums. Notwithstanding anything to the contrary herein, Contractor may collect a Winning Bid percent fee from a Buyer, typically referred to as a "Buyer's Premium". 3. Services Offered. Contractor provides a suite of Services referenced herein. Upon mutual agreement of Owner and Contractor, Contractor may provide all or any combination of Services. Contractor will use commercially reasonable efforts to deliver Services. a. Portables Auction Service ("Portables"). Applying to Assets small enough for pick-up by Contractor via box truck or common carrier shipment, excluding firearms, Contractor will transport, test and/or authenticate (if applicable and practicable), erase or destroy memory media (in the case of electronics), image, store, list and sell Assets via public internet auction on one or more Contractor selected websites. Owner will pay Contractor a Success Fee as described below. (1) Non -bicycle Asset Success Fee. For non -bicycle assets, Success Fee equals 50% for the first $1,500 of a Winning Bid amount and 25% of Winning Bid amount, if any, over $1,500. (2) Bicycle Asset Success Fee. For bicycle assets, Success Fee equals 85% of the Winning Bid. (3) Net Proceeds. For each Portables Asset, Owner Net Proceeds equals Winning Bid less Success Fee less PP Costs. (4) Fuel Surcharge. If quarterly retail diesel prices, as published by the U.S. Energy Information Administration, rise above the level shown in the table below, a fuel surcharge ("Fuel Surcharge") will be deducted from Owner Net Proceeds for each Portable Manifest picked up at Owner's location. Retail Plesel (per gal) Fuel Surcharge < $ 2.50 $ n $ 2.50 to $ 2.99 $ 12.40 $ 3.00 to $ 3.49 $ 24.80 $ 3.50 to $ 3.99 $ 37.20" Table continues at same rate of $12.40 increments per $0.50 per gal change in Retail diesel. (5) Shipping Fee. If assets are transported via common carrier and not picked up by Contractor, the shipping fee will be deducted from Owner Net Proceeds. b. Firearms Auction Service. This service is restricted to Owner firearm assets ("Firearm Assets") legally available for public sale in the United States. Conlractor is compliant with ATF, Title 18, U.S. Code Ch. 44 and NFA (26 U.S.C., Ch. 53), as well as applicable state and local laws. Contractor may work with one or more subcontractors ("Subcontractor") for storage and processing of Firearm Assets. Contractor will deliver Firearm Assets disposition services beginning with the collection and transport of Firearm Assets to a Federal Firearms Licenses ("FFL") holder ("Recipient FFL" or "Partner FFL"). Subsequently, Contractor and. Recipient FFL will store, catalog, image, list for public internet auction, process purchaser payment and ship Firearms Assets to another FFL holder ('Transferee FFL") that will administer final physical transfer to purchaser ("Buyer") in compliance with applicable federal, state, and local laws. Owner will pay Contractor a Success Fee as described below. (1) Success Fee. For Firearm Assets, Success Fee equals 50% for the first $1,500 of a Winning Bid amount and 25% of Winning Bid amount, if any, over $1,500. PropertyRoom.com 2018-06-05 P a g e 1 of 3 PropertyRooin.corn Account # Federal Tax ID: 86.0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Mein ber # 34143 (2) Net Proceeds. For each Firearm Asset, Owner Net Proceeds equals Winning Bid less Success Fee less PP Costs, In Place Auction Service ("In Place"). Applying to Assets that Owner and Contractor mutually agree to auction in place, Contractor will sell In Place Assets via public internet auction on one or more Contractor selected websites using descriptions and digital images supplied by Owner. Owner will maintain physical control of In Place Assets and transfer possession to Buyers after sale. Owner will pay Contractor a Success Fee as described below. (1) Success Fee. For each In Place Asset, Success Fee equals 2.5% of Winning Bid. (2) Net Proceeds. For each In Place Asset sold at auction, Winning Bid less Success Fee less PP Costs equals Owner Net Proceeds. d. Haul Away Auction Service ("Haul Away"). Applying to fleet vehicles and equipment, Contractor will tow Assets to, or take delivery at, Yards- Contractor will store, image, describe, list and sell Haul Away Assets via public internet auction on one or more Contractor selected websites. Contractor may work with one or more subcontractors ("Subcontractor") for storage and processing of Assets at Yards. Owner will pay Contractor a Success Fee as well as other fees as specified below. (1) Success Fee, For each Haul Away Asset, Success Fee equals 12.5% of Winning Bid - (2) Tow & Miscellaneous Fees. Tow and Miscellaneous Service Fees are indicated in Fee schedule below that specifies tow processes and related fees for Owner -specific needs ("Tow & Miscellaneous Fee Schedule"). The Tow & Miscellaneous Fee Schedule will distinguish between Assets that can be hauled away on a standard vehicle transporter (such as automobiles and light trucks) from over-sizee Assets (e.g., cranes, buses, backhoes). (3) Net Proceeds. For each Haul Away Asset, Winning Bid less the sum of Success Fee, Tow & Miscellaneous Fees, and PP Costs equals Owner Net Proceeds. Impound Storage & Auction Service ("lin pound"). Applying to citizen vehicles seized and or impounded by Owner, Contractor will receive tows of Impound Assets at tow yard facilities ("Yards"), storing Assets while Owner decides whether to release to a citizen or auction. For release -to -citizen vehicles ("Released Vehicles"), Contractor will process and collect Fees from citizens. For auctioned vehicles, Contractor will store, image, describe and sell Impound Assets via public internet auction on one or more Contractor selected websites. Contractor may work with one or more sub -contractors PropertyRoom.com 2018-06-05 - Page 2of3 7�. Rate Description Rate Per Ascot First 3o miles free. $10 for Fee T e Fee Description T T _ „ _ Light du vehicles u to 11,000 9 duty P every 10 miles over the list 30 Light Tow GVVVR Per vehicle towed free miles T Medium duty vehicles 11,001 - 33,000 GWVR and oversized vehicles such as an F-350 wl dual Billed at cost by subcontractor Medium Tow wheels. etc Per vehicle towed - see standard schedule Heavy Tow Heavy duty vehicles 33.001+ GVWR Per vehicle towed Billed at cost by subcontractor - see standard schedule Fee for re -listing asset more than three (3) times due to any type of Per re -list of asset on 41" or Ra-lis[/14erun owner im sed blddir. =�siriclfen ssib3e uenCa!t-cmpt J $351 re -list Storage - light & Storage for assets stored for any Per day over 30 days after - medium du reason other than awaitlnq auction pickup date $51 da W Storage - heavy Storage for assets stored for any Per day over 30 days after du reason other than_awalting auctionpicku date $8 /day Charged in 15 minute Increments For the labor to De irlenfifx aUon T Oe-Idenli Ing assets de-identl $20 ! quarter hour $201 quarter hour, $45 Charged in 15 minute minimum charge per vehicle Decal Remove! Removal of a decal.... increments for the labor to perform decal removal ($45 maximum charge per vehicle for Light Duty Vehicles) (3) Net Proceeds. For each Haul Away Asset, Winning Bid less the sum of Success Fee, Tow & Miscellaneous Fees, and PP Costs equals Owner Net Proceeds. Impound Storage & Auction Service ("lin pound"). Applying to citizen vehicles seized and or impounded by Owner, Contractor will receive tows of Impound Assets at tow yard facilities ("Yards"), storing Assets while Owner decides whether to release to a citizen or auction. For release -to -citizen vehicles ("Released Vehicles"), Contractor will process and collect Fees from citizens. For auctioned vehicles, Contractor will store, image, describe and sell Impound Assets via public internet auction on one or more Contractor selected websites. Contractor may work with one or more sub -contractors PropertyRoom.com 2018-06-05 - Page 2of3 PropertyRoorn.com AGCOInIt. tt Federal Tax I0: 86.0962102 Sourcewell Standard Fees & Services Addendum Sourcewell Member A 34143 ("Subcontractor") for storage and processing of Assets at Yards, Owner will pay Contractor a Success Fee as well as other fees as specified below. (1) Success Fee. For each Impound Asset sold at auction, Success Fee equals 12.5% of the Winning Bid. (2) Tow & Miscellaneous Fees. Tow and Miscellaneous Service Fees are indicated in fee schedule below that specifies tow processes and related fees for Owner -specific needs ("Tow & Miscellaneous Fee Schedule"). The Tow & Miscellaneous Fee Schedule will distinguish between Assets that can be hauled -away on a standard vehicle transporter (such as automobiles and light trucks) from over -sized Assets (e.g., cranes, buses, backhoes). (3) Storage Fees. Impound storage fees are indicated'in the fee schedule below. Owner retains rights to, charge citizens higher storage fees for Released Vehicles and Contractor will collect those storage fees along with other citizen fees set by Owner, such as tow charges, administrative charges, court processing fees, etc. ("Citizen Payments'). In the event that Assets are stored for an extended period of time without being released by Owner for auction, Owner agrees to reimburse Contractor for such storage fees in a manner to be mutually agreed upon. (4) Net Proceeds, For each Impound Asset, the sum of Winning Bid and Citizen Payments less the sum of Success Fee, Tow & Miscellaneous Fees, Owner/Citizen Storage Fees and PP Costs equals Owner Net Proceeds. 4. Modifications. Contractor may, from time to time, modffy Standard Fees & Services. To effect a fee change, Contractor will provPe Owner advance written notice which will include an update to this Addendum. 9)-WN98 Signature Name Title Title �} Date p PropertyRoom.com 2018-08-05 CONT OR 9 Si nature Name ��� Title , 4- d -e-0 Date rt 0 6 ,ltd t Page 3of3 Fee Typo Fee Description Rate Description Rate Per Asset Light duty vehicles up to 11,000 Billed at cost by subcontractor U ht Tow GVWR Per vehicle lowed - see standard schedule Medium duty vehicles 11,001 - 33,000 GVWR and oversized vehicles such as an F-350 w/ dual Billed at cost by subcontractor Medium Tow wheei8. eta ' Per vehlcle towed see standard schedule Billed at cost by subcontractor He_ Tow Heavy duty vehicles .33.0014 GVWR Per vehicle towed we standard schedula Fee for re -listing asset more than three (3) times due to any type of Per re -lief of asset on 411 or Re -list /Re -run owner im osed biddinq-restriclion subsequent attempt $351 re -list Owner Storage Daily storage for assets stored and f Fees awaiting auction Per da $8 l days Citizen Storage Fees DaN storage forrelease vehicles Per da $15 / da Charged in 15 minute increments for the labor to De-ident/rrcation tae-ldentl in assets de-idenli $201 uallor hour $201 quarter hour; $45 Charged in 15 minute minimum charge per vehicle increments for the labor to ($45 maximum charge per Decal Removal - Removal of a decal perform decal removal �- Vehicle for Light Duty Vehicles] (4) Net Proceeds, For each Impound Asset, the sum of Winning Bid and Citizen Payments less the sum of Success Fee, Tow & Miscellaneous Fees, Owner/Citizen Storage Fees and PP Costs equals Owner Net Proceeds. 4. Modifications. Contractor may, from time to time, modffy Standard Fees & Services. To effect a fee change, Contractor will provPe Owner advance written notice which will include an update to this Addendum. 9)-WN98 Signature Name Title Title �} Date p PropertyRoom.com 2018-08-05 CONT OR 9 Si nature Name ��� Title , 4- d -e-0 Date rt 0 6 ,ltd t Page 3of3 041316 -PRC I Sourcewell Products & Services Contract Documents Pricing Contact Information https://www.sourcewe ll-mn.gov/cooperative-pu rchasing/041316-prc#t... PropertyRoom.com Seized, Stolen, Abandoned & Surplus Online Auction Services #041316 -PRC Maturity Date: 06/22/2020 Products & Services Sourcewell contract 041316 -PRC gives access to the following types of goods and services: Property & Evidence Online Auction Services Firearms Online Auction Services In Place Vehicles & Equipment Online Auction Services Haul Away Vehicles & Equipment Online Auction Services Impound Vehicles Online Auction Services Additional information can be found on the vendor -provided, nongovernment website at: https://www. propertyroom.com/program/sourcewell 2 of 3 9/26/2018, 2:21 PM 041316 -PRC I Sourcewell Become a Member Simply complete the online application or contact the Membership Team at membership@sourcewell- mn.gov or 877-585-9706. https://www.sourcewell-mn.gov/cooperative-purchasing/041316-prc#t... Search Vendors & Contracts General Contracts ezlQC Contracts Sourcewell's website may contain links to nongovernment websites being provided as a convenience and for informational purposes only. Sourcewell neither endorses nor guarantees, in any way, the external organization's services, advice, or products included in these website links. Sourcewell bears no responsibility for the accuracy, legality, or timeliness of any content on the external site or for that of subsequent links. All questions related to content on external sites should be addressed directly to the host of that particular website. About Compliance & Legal Solicitations Careers Contact Terms & Conditions Privacy Pollcy Sitemap Accessibility f W in 0 Sourcewell for Vendors -> © 2018 Sourcewell. All rights reserved. 3 of 3 9/26/2018, 2:21 PM