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HomeMy WebLinkAbout2018-08-07 - Minutes -Council Member Adella Gray Ward 1 Position 1 Council Member Sarah Marsh Ward l Position 2 Council Member Mark Kinion Ward 2 Position l Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting August 7, 2018 City Council Meeting Minutes August 7, 2018 Page 1 of 18 Council Member Justin Tennant Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member John La Tour Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 A meeting of the Fayetteville City Council was held on August 7, 2018 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Council Members Adella Gray, Mark Kinion, Matthew Petty, Sarah Bunch, John La Tour, Kyle Smith, Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience. Absent: Council Members Justin Tennant and Sarah Marsh. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Distinguished Budget Presentation Award - to Paul Becker and the Budget Division. Mayor Jordan presented Paul Becker and his staff with the Distinguished Budget Award. Paul Becker, Chief Financial Officer: Thank you to our Budget Division staff, Kevin Springer and Liz Hutchens. They put the budget together and I oversee the budget. They are very hard- working people that keep us in line with the budget and prepare the budget for next year. Mayor Jordan recognized Riley from Boy scout Troop 46. He stated he is working on his citizenship merit badge. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 2 of 18 City Council Meeting Presentations Reports, and Discussion Items: Monthly Financial Report - Paul Becker Paul Becker, Chief Financial Officer gave a summary of the Monthly Financial Report. Agenda Additions: None Consent: Approval of the July 17, 2018 City Council Meeting Minutes. Approved Multi -Craft Contractors, Inc.: A resolution to authorize a contract with Multi -Craft Contractors, Inc. in the amount of $19,948.00 plus applicable taxes for installation of liquid oxygen piping to the HyDOZ Disinfection System at the Paul R. Noland Water Resource Recovery Facility. Resolution 158-18 as recorded in the office of the City Clerk Bid #18-24 Royal Overhead Door, Inc.: A resolution to award Bid #18-24 and authorize the purchase of two overhead rolling service doors from Royal Overhead Door, Inc. in the amount of $28,995.00 plus applicable taxes to be installed at the Paul R. Noland Water Resource Recovery Facility. Resolution 159-18 as recorded in the office of the City Clerk Bid #18-38 Goodwin & Goodwin, Inc.: A resolution to award Bid #18-38 and authorize a contract with Goodwin & Goodwin, Inc. in the amount of $562,862.00 for the construction of the Easy Avenue Sanitary Sewer Improvements project, and to approve a project contingency in the amount of $56,000.00. Resolution 160-18 as recorded in the office of the City Clerk Bid #18-37 Central Salt, LLC: A resolution to award Bid #18-37 and authorize the purchase of bulk crushed rock salt from Central Salt, LLC for $73.00 per ton for materials picked up and $78.41 per ton for materials delivered as needed. Resolution 161-18 as recorded in the office of the City Clerk Jet Fuel Emergency Funding: A resolution to approve a budget adjustment in the amount of $380,000.00 to appropriate emergency funding for the purchase of jet fuel through the end of 2018. Resolution 162-18 as recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 3 of 18 RFQ #18-01 On -Call Materials Services: A resolution to award RFQ #18-01 and approve McClelland Consulting Engineers, Inc. as primary provider and MTA Engineers, a division of Materials Testing of Arkansas, Inc. as secondary provider of on-call materials services as needed through December 31, 2018. Resolution 163-18 as recorded in the office of the City Clerk RFP # 18-10 Lake Sequoyah Marina Operator Contract with Michael Carver: A resolution to award RFP #18-10 and approve the Lake Sequoyah Marina Operator contract with Michael Carver in the amount of $39,600.00 per year from August 8, 2018 through December 31, 2023. Resolution 164-18 as recorded in the office of the City Clerk Gulley Park Splash Pad: A resolution to authorize an application for a 50/50 matching grant through the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant program, in the amount of $250,000.00 for the construction of an interactive fountain/splashpad, multi-purpose play area, outdoor chess and game area, and parents pavilion at Gulley Park, and to approve a budget adjustment in the amount of $128,000.00 recognizing parkland dedication fees from the Northeast Park Quadrant for the project. Resolution 165-18 as recorded in the office of the City Clerk Indian Hills Property Lease Extension: A resolution to approve a one-year lease extension of the Indian Hills property to the University of Arkansas. Resolution 166-18 as recorded in the office of the City Clerk Lewis Fields Property Lease Extension: A resolution to approve a one-year lease extension of the Lewis Fields property from the University of Arkansas System Division of Agriculture, Research & Extension. Resolution 167-18 as recorded in the office of the City Clerk Fare -Free Transit Ridership Program: A resolution to approve a budget adjustment in the amount of $23,275.00 to provide a fare -free transit ridership program in the City of Fayetteville between the Ozark Regional Transit and Razorback Transit Systems through the end of 2018. Resolution 168-I8 as recorded in the office of the City Clerk 2017 Justice Assistance Grant Local Solicitation Award: A resolution to authorize acceptance of a 2017 Justice Assistance Grant Local Solicitation Award in the amount of $76,855.00, of which $33,529.00 will be used by the Fayetteville Police Department, with $29,302.00 to be disbursed to the City of Springdale and $14,024.00 to Washington County, and to approve a budget adjustment. Resolution 169-18 as recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 4 of 18 Police Department Policy 41.2.8 Vehicular Pursuit: A resolution to approve Fayetteville Police Department Policy 41.2.8, Vehicular Pursuit. Resolution 170-18 as recorded in the office of the City Clerk Council Member Gray moved to accept the Consent Agenda as read. Council Member Bunch seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Unfinished Business: ADM 18-6094 (Amend UDC 164.19/Accessory Dwelling Units): An ordinance to amend §164.19 Accessory Dwelling Units of the Unified Development Code to encourage the construction of more accessory dwelling units in Fayetteville. At the July 3, 2018 City Council meeting this ordinance was tabled to August 7, 2018 and left on second reading. At the June 19, 2018 City Council meeting this ordinance was left on the second reading and referred to the Ordinance Review Committee. At the June 5, 2018 City Council meeting this ordinance was left on the first rer.�cliir� . Council Member Petty moved to suspend the rules and go to the third and final reading. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the Ordinance Review Committee meeting recommendation. He stated the committee recommended to change the height of the detached ADU from 25 feet to two stories. City Attorney Kit Williams stated the Ordinance Review Committee recommends changing it to say, a detached accessory dwelling unit shall be a maximum of two stories. Council Member Petty stated the Ordinance Review Committee discussion centered around the original definition of 25 feet measured to the peak. He stated everywhere else in the code is defined by stories. Council Member Petty moved to amend the height from 25 feet to two stories. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Ammen Jordan, Ward 1 stated he supports revising the ordinance to the way Garner Stoll has recommended. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 5 of 18 Rob Sharp, 239 North Church Avenue spoke in favor of the ordinance. Teresa Turk, 1408 West Cleveland spoke about her concerns of the changes being considered. Matthew Ramsey, Ward 2 spoke about the issues of absentee landlords. He's concerned that when the ADU's are built, they will be used for short term rentals, instead of long term housing. He spoke about conflicts of interest for City Council Members. There was a thunderstorm during the City Council Meeting. There were technical difficulties due to a power outage. A disruption in the recording of the meeting occurred. Allison Quinlan, Ward 2 voiced her opinion. Council Member Kinion stated people from out of town or absentee are going to take the opportunity to buy property and turn it into a triplex. He stated they have got to manage the occupancy and respect the current neighborhoods. He stated they're taking a giant step that's pushing critical neighborhoods already on the edge of over occupancy problems. Council Member Petty stated there are problems on some properties and it's almost always landlord specific. He stated it's a big step relevant to the current ordinance for ADU's, but not a big step compared to lots of other things they do. He spoke about what other cities do. He stated occupancy rules are staying the same as the current ordinance. He spoke in favor of ADU's. Council Member La Tour stated he agrees with Council Member Petty. He stated he's concerned about the economically disadvantaged. He stated it is a smaller and affordable house. He stated originally, he supported the notion there should be an owner occupier in the main principle, but changed his thinking on that. He believes it would create problems. He spoke in favor of the ordinance. Council Member Gray stated if problems develop, the Council is there to take care of those problems. She stated some people spoke to her about wanting to build, but the landlord restriction was one of the reasons that kept them from building. She stated City Council needs to remove as many as restrictions as they feel they can. She believes a landlord registry is needed. She spoke in favor of the ordinance. Council Member Smith encouraged citizens to stay engaged and monitor any issues that arise. He stated the proposed ordinance is better than what is currently on the books. He spoke in favor of the ordinance. There was a brief discussion about the possibility of holding some items due to Council Member Marsh and Council Member Tennant being absent. Council Member Kinion moved to amend owner occupancy. The motion died due to a lack of a second. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 6 of 18 Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 5-1. Council Members Bunch, La Tour, Smith, Gray, and Petty voting yes. Council Member Kinion voting no. Council Members Tennant and Marsh were absent. Ordinance 6076 as Recorded in the office of the City Clerk RZN 18-6239 (NE of Oldham Dr. & Broyles Ave./North Lots-Sloanbrooke Ph. II): An ordinance to rezone those properties described in rezoning petition RZN 18-6239 for approximately 3.58 acres located Northeast of Oldham Drive and Broyles Avenue from R -A, Residential Agricultural to NC, Neighborhood Conservation and from NC, Neighborhood Conservation to R -A, Residential Agricultural. At the July 17, 2018 City Council meeting this ordinance was left on first reading. Council Member Gray moved to suspend the rules and go to the second reading. Council Member Smith seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director stated the applicant's representative submitted in writing that they plan to meet the city's regulatory two feet above flood elevation. Justin Jorgensen, Jorgensen & Associates, Applicant's Representative stated he was available for any questions. Council Member Petty: What was the Planning Commission and staff's recommendation? Garner Stoll: Both recommended approval. Council Member Gray moved to suspend the rules and go to the third and final reading. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Ordinance 6077 as Recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 7 of 18 11"bllc I-learin : Raze and Removal Lien Certification 1946 North College Avenue: A resolution certifying to the tax collector of Washington County, Arkansas the costs of razing and removal of a dilapidated and unsafe structure upon the property owned by ATR Properties, LLC located at 1946 North College Avenue in the City of Fayetteville, Arkansas. Mayor Jordan opened the Public Hearing. David Carver, Code Compliance Administrator: This is a follow up for the raze and removal order that was approved on May 15, 2018. The project was completed on June 18, 2018. The associated cost of the raze and removal was $11,678. This item is to approve the lien filing against the property to recover the cost of the raze and removal. Mayor Jordan closed the Public Hearing. Council Member Gray moved to approve the resolution. Council Member Bunch seconded the motion. Upon roll call the resolution passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Resolution 171-18 as recorded in the office of the City Clerk New business: TK Tactical Firearms: An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of eighteen (18) SCAR 16 CQC rifles from TK Tactical Firearms to replace Fayetteville Police Department Emergency Response Team rifles in the amount of $43,403.44 plus applicable taxes. City Attorney Kit Williams read the ordinance. Greg Tabor, Chief of Police gave a brief description of the ordinance. Council Member Gray moved to suspend the rules and go to the second reading. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Council Member Gray moved to suspend the rules and go to the third and final reading. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Council Meeting Minutes August 7, 2018 Page 8 of 18 City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Ordinance 6078 as Recorded in the office of the City Clerk RZN 18-6254 (Parksdale and Center Additions): An ordinance to rezone that property described in rezoning petition RZN 18-6254 for approximately 23 acres located in the Parksdale and Center Addition Neighborhood, South of 15th Street between Brooks Avenue and Duncan Avenue from RMF -24, Residential Multi -Family 24 units per acre to NC, Neighborhood Conservation; RI -12, Residential Intermediate 12 units per acre; and NS -G, Neighborhood Services -General. City Attorney Kit Williams read the ordinance. Andrew Garner, City Planning Director stated this item and the next two items are all tied together for the Parksdale neighborhood. He gave a brief description of the ordinances. The Planning Commission and staff on behalf of the residents of Parksdale recommend the Council approve the rezoning and the Design Overlay District. Council Member La Tour: Was the neighborhood unanimous? Andrew Garner: It wasn't unanimous. I heard from two people who weren't in favor of it. The majority that I talked too, were in favor. Robin Devine, Neighborhood Applicant spoke about the demographics and topography of her neighborhood. She stated high density housing does not equate to affordable housing. She spoke about the 2030 City Plan and Fayette Junction Plan. She spoke in favor of the rezoning. Council Member Gray: I commend Robin and the neighbors for their respectful and professional way they have brought this forward to the city. I appreciate our staff and Andrew Garner. Marcy Benham, 1712 South Garland spoke in favor of home ownership. She spoke in favor of the ordinance. Sue Madison, Justice of the Peace for the housing district. She spoke about the multi -generational families living in the homes. She spoke in favor of the rezoning. Kerry Osega, Parksdale Resident spoke about the livability, historic, and preservation of the neighborhood. He spoke in favor of the ordinance. Olivia Trimble, Resident spoke about the character of the area. She spoke in favor of the ordinance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 9 of 18 Luke Gramlich, 1640 Brooks spoke in favor of the ordinance. Scott Collins, Resident stated his appreciation for city staff and Robin Devine. He spoke in favor of the ordinance. Judith Matthews, Parksdale resident spoke about the affordability of the area. She spoke in favor of the ordinance. Laura Brewer, Resident thanked Andrew Garner and Robin Devine. She spoke about the nice and affordable nature of the neighborhood. She spoke in favor of the ordinance. There was a brief discussion about Council Member Marsh's request to hold the item for two weeks. Council Member Bunch spoke about the item being a fine example of what can be accomplished with neighbors and city staff working together. Council Member La Tour stated the landowners took a positive step. He spoke about the neighborhood being proactive, not reactive. Council Member Smith thanked Robin Devine for creating an educational opportunity for the community. Council Member Kinion stated neighborhood preservation is one of the most important things in the city. He stated the rezoning request is progressive and proactive. Council Member Petty believes the rezoning request is an overreaction. He stated the idea that this is the only way to address the concerns is not true. He stated they have the power to do an anti - tear down or preservation specific ordinance. He stated the proposal doesn't have anything to do with impact of affordability. He stated the proposal turns the neighborhood into a single-family future and it won't be affordable. He stated the proposal makes a couple of things illegal in the neighborhood, such as a garage apartment being split off from its principle structure. He stated he isn't in support of the ordinance. He does support moving away from RMF -24 to something more preservation specific. Council Member Gray: Could they always get a PZD? Garner Stoll: Duplexes, triplexes, and fourplexes would be allowed. It does not come all the way to City Council. They would go to the Planning Commission for a conditional use permit and they could grant it. Council Member Gray: Does that answer what Council Member Petty is speaking about? Council Member Petty: No. It's true that by conditional use permit, we could build those kinds of structures. The other parameters in the zoning codes, specifically how wide the lot has to be whenever you go from single-family to a duplex, is so wide it would require tearing down multiple 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 10 of 18 homes and doing multiple transactions. Conditional use permits are generally not sought after because of the burdens associated with it. Garner Stoll: The ADU ordinance you passed tonight, would allow by right, additional 1,200 square foot of living space. Council Member Gray: On the narrow lot? Garner Stoll: Yes. There is no lot size or lot width associated with it. It's an absolute by right ordinance. City Attorney Kit Williams: No rezoning is forever and permanent. A property owner can come to City Council and ask for their property to be rezoned. Don Marr, Chief of Staff read Council Member Marsh's email as to why she could not attend the City Council meeting. Council Member Gray moved to suspend the rules and go to the second reading. Council Member Kinion seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Council Member Gray moved to suspend the rules and go to the third and final reading. Council Member Kinion seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 5-1. Council Members Bunch, La Tour, Smith, Gray, and Kinion voting yes. Council Member Petty voting no. Council Members Tennant and Marsh were absent. Ordinance 6079 as Recorded in the office of the City Clerk Design Overlay District (Parksdale and Center Additions): An ordinance to enact the Parksdale and Center Addition Overlay District to preserve those neighborhoods' livability, historical character and quality of life and to protect the health, safety and welfare of the citizens. City Attorney Kit Williams read the ordinance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 11 of 18 Robin Devine, Neighborhood Applicant stated the overlays are a beautiful addition and unify the whole neighborhood. She stated there will be variations in height and road front views. She spoke in favor of the ordinance. Scott Collins, Resident spoke about the representation of the demographics from the 2030 City Plan. He spoke in favor of the ordinance. Marcy Benham, 1712 South Garland spoke in favor of the ordinance. Mike Wiederkehr, 445 North Mock Avenue spoke well about the city's governmental process on the ordinance. He spoke in favor of the ordinance. Sonia Gutierrez, 127 East Conner spoke about the historical character of south Fayetteville. She spoke in favor of the ordinance. Luke Gramlich, 1640 Brooks spoke in favor of the ordinance. Council Member Gray moved to suspend the rules and go to the second reading. Council Member Kinion seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes: Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Council Member Kinion moved to suspend the rules and go to the third and final reading. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Council Member Petty spoke about a study produced by the Center for Business and Economic Research at the University of Arkansas on vacancy rates and real estate prices across the region. Mayor Jordan stated he's lived in the same house in the south part of Fayetteville for 46 years. He spoke about three places that have changed their zonings. He spoke about his neighborhood coming together in 2005 and successfully rezoning his neighborhood. He stated when a neighborhood comes together, it builds his faith in the type of government that's in the city and country. He stated elected officials work for the people and they should respect and remember that. He thanked city staff, Garner Stoll and Andrew Garner for their work on the ordinance. He thanked Council Member Gray and the rest of the City Council for their service. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 5-1. Council Members Bunch, La Tour, Smith, Gray, and Kinion voting yes. Council Member Petty voting no. Council Members Tennant and Marsh were absent. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 12 of 18 Ordinance 6080 as Recorded in the office of the City Clerk RZN 18-6079: (Portions of Parksdale and Center Additions/Joint Application): An ordinance to rezone those properties described in rezoning petition RZN 18-6079 for approximately 38 parcels located in the Parksdale Neighborhood on the south side of 15th Street from RMF -24, Residential Multi -Family, 24 units per acre to NC, Neighborhood Conservation. City Attorney Kit Williams: Robin, would you confirm you are wanting the City Council to table this indefinitely, which will end it on December 31, 2018. Robin Devine, Neighborhood Applicant: Yes, since the first two ordinances have gone through, I'd like to table this indefinitely. Council Member Smith moved to table the ordinance indefinitely. Council Member Gray seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. This ordinance was Tabled Indefinitely. RZN 18-6247 (4280 W. MLK Blvd./McCallister): An ordinance to rezone that property described in rezoning petition RZN 18-6247 for approximately 3.65 acres located at 4280 west Martin Luther King, Jr. Boulevard from R -A, Residential Agricultural to UT, Urban Thoroughfare. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. The Planning Commission and staff recommend approval. Jeff Ramming, McLain Group, Developer of the proposed development stated he's in agreement with staff and Planning Commission recommendations. Council Member Gray moved to suspend the rules and go to the second reading. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. City Attorney Kit Williams read the ordinance. Council Member Gray moved to suspend the rules and go to the third and final reading. Council Member La Tour seconded the motion. Upon roll call the motion passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 13 of 18 City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 5-0. Council Members Bunch, Smith, Gray, Kinion, and Petty voting yes. Council Member La Tour was absent during the vote. Council Members Tennant and Marsh were absent. Ordinance 6081 as Recorded in the office of the City Clerk 2019 Employee Benefits Package: A resolution to approve the 2019 Employee Benefits Package. Brenda Reed, Human Resources Director gave a brief description of the resolution. Council Member Petty: Medical cost keep going up? Brenda Reed: That is correct. Council Member Petty: It's not so much that people are buying more health care, the cost of the health care they're buying keeps going up? Brenda Reed: The health care cost is going up and our premiums are going up. Often, employers experience a handful of folks who have high claims and that can increase our medical loss ratio and utilization. Don Marr, Chief of Staff. We get benefits of a group rate by combining all our employees and dependents that are part of the plan. If we have a healthy experience with that group, then we tend to see less increases. When our groups utilization rate is above 100%, then we are paying more in health care cost than in premiums we pay to get the coverage. If that happens, then it results in increases in your premiums. This is why we emphasize our health screening assessments to have our employees know their numbers. If we can catch issues early, then it saves cost in emergency rooms and major surgeries. It allows us to treat medical issues earlier, which tend to have lower cost. Years ago, we put an emphasis on our high deductible health care plan because it encourages our employees to be good consumers of their health care. We want people to not look at saving their health savings account so much so that they don't get treatment when they need it and then something turns into something worse. Our health screenings have identified our key risk areas. They are weight, glucose, and physical activity. We have about 90% of our workforce on the high deductible plan and 10% on the PPO plan. The PPO plan sees bigger increases, partially because some of our unhealthier group is in that plan because they have reoccurring high medical, pharmaceutical expenses and chronic disease items. Even with those increases, the city is still split sharing 50/50. We have to be competitive in a recruitment market to get the top talent when you have options to get those insurance items in other places with other employers. We encourage our employees to use their health assessment to talk to their doctor so they can be using the information to have healthier lives. Thank you to Brenda Reed and her team for their work. Our current carrier is our best cost carrier. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 14 of 18 Matthew Ramsey, Ward 2: Does the city have an incentive for employees to get physicals and health screenings to have a discount for their monthly premiums? Don Marr: We do. We have a 12.5% incentive if they do their screenings and another 12.5% if they're on the family plan for their significant other. It can result to about a 25% reduction in their premiums paid if they do it. Council Member La Tour moved to approve the resolution. Council Member Kinion seconded the motion. Upon roll call the resolution passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Resolution 172-18 as recorded in the office of the City Clerk Fayetteville Mobility Plan: A resolution to approve and authorize Mayor Jordan to proceed with Implementation Strategies and Tasks - 2018 and 2019 of the Fayetteville Mobility Plan developed by Nelson/Nygaard consulting Associates, Inc. Chris Brown, City Engineer gave a brief description of the resolution. Don Marr, Chief of Staff: There's a lot of funding needed to do the implementation of our Mobility Plan. The staff work to bring these items before you are what we are talking about when we say there is an additional budgetary cost. The money is in the individual implementation components. The reason you did this plan was to identify what those could be for your upcoming bond discussions. Mayor Jordan: Great work, Chris. Thank you. Thank you to the Transportation Committee and all the people who contributed. Don Marr: The staff did a phenomenal job on this. Thank you to our Transportation Chair, Council Member Petty. He was critical in helping us with some major staff changes with the consulting firm that helped us with this project. Thank you to our project leader, Chris Brown. Council Member Gray moved to approve the resolution. Council Member Smith seconded the motion. Upon roll call the resolution passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Resolution 173-18 as recorded in the office of the City Clerk VeoRide, Inc.: A resolution to authorize a contract with VeoRide, Inc. for bicycle sharing services in the City of Fayetteville, and to approve a payment in the amount of $20,000.00 to reduce the cost of bicycle sharing services for Fayetteville residents. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 15 of 18 Peter Nierengarten, Sustainability & Resilience Director gave a brief description of the resolution. Council Member La Tour: What happens when I end my bike ride an hour from now? Peter Nierengarten: The way you end your ride is that there is a locking mechanism on the rear tire of the bike. It will no longer roll when it's been locked. You will get a notification on your smartphone telling you that your ride was ended. If there were any charges associated, those charges would be announced to you on the smartphone app. There was a brief discussion about geographical boundaries and user guide for the bike ride. Council Member Smith: With all the GPS and real-time data, does VeoRide have a public API for the data that a local innovator could turn into a value-added app that someone might use? Peter Nierengarten: There will be a lot of data collected with the bikes. It will be used to help guide where bikes are deployed and where balancing efforts are needed. Whether that will be made available to the public, I can't answer. Andrew Miles, VeoRide General Manager: No, Council Member Smith. It will be made public through the city, but we aren't going to just publish that for everyone and their friends to hear about. Council Member Smith: I was thinking more along the lines of current location data. If somebody wanted to hack together an integrated navigation app that considered both public transit and locations of current bikes, would there be an opportunity for somebody to interface with the system? Andrew Miles, VeoRide General Manager: If an entrepreneur had an idea like that, they'd be welcome to approach VeoRide Executives and any possible stakeholders for a discussion. I can't give a definitive answer for any kind of partnerships in the future. Council Member La Tour: Is there a particular reason why you need a monopolistic position in the marketplace? Andrew Miles, VeoRide General Manager: From the company's perspective, it's great. From the city's perspective, bike share became a popular item across major metro areas. They learned the hard way that when free enterprise kicked in, multiple ride share programs flooded their streets with too many bikes. It's been to the benefit of city's like Fayetteville where we've learned from major metro areas mistakes and prevent the flood of too many bikes. Don Marr, Chief of Staff stated they had looked at this from both the provider and municipality perspectives. He spoke about the program in Washington, D.C. and stated there needs to be greater accountability from an operational stand point than what they witnessed in that city. He stated if the market is flooded, no one will succeed, and they'll end up without any bike ride organization. He stated the aspect of the City of Fayetteville, U of A, and the Advertising & Promotion 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 16 of 18 Commission subsidy to this membership is an item they think is important to encourage the initial adoption of the program. He hopes at the three-year period they will have a successful program and that third party private individuals will be willing to fund these programs and the city would be able to step back from the role. He spoke about the benefits of the bike share program. He stated the program promotes a healthier and active community. He spoke about the tourism opportunity of people being able to ride through the corridors of the region. Council Member La Tour stated he agreed with most of what Don Marr said. He still questions whether a monopoly is good to accomplish the objectives Mr. Marr spoke about. He spoke about competition being a positive thing. He stated at the initial stage he understands a monopolistic position to get started, but he wants to see it short lived. He stated in a free enterprise system a person is guaranteed they are paying the lowest price and getting the best possible service. Peter Nierengarten: I understand your comments. As part of our Request For Proposal process, VeoRide's proposal was the lowest cost in terms of memberships and rides for users. Of the four firms, we felt they provided the best quality and value for our community. Don Marr: Any willing company could bid on these services? Peter Nierengarten: Yes. City Attorney Kit Williams: I would expect at the end of this contract, we'll go through a similar situation as we do with lots of service providers for the city. Council Member Petty thanked staff for their work. He stated the rates for VeoRide are probably the best he has ever seen. He stated that getting an hour if you are a member, is the best in class. He stated it was one of the most competitive proposals currently in the country. He is eager to replace their funding with advertising or third -party sponsorships. Andrew Miles, VeoRide General Manager: According to the user agreement, users take full liability for any actions and by using the app, they are of the age of 18 and will abide by all laws. Any injuries they incur, will be that of their own. The company and the City of Fayetteville are not liable. City Attorney Kit Williams: Thank you for working with the city to make the contract clearer and for getting us from 30 minutes to an hour for a ride. When you vote tonight, it will be the contract handed out tonight and not the one in the agenda packet. Hazel Hernandez, Experience Fayetteville Director of Marketing & Communications is excited about the program and believes it will enhance the visitor experience to Fayetteville. She stated it shows that Fayetteville values a healthy lifestyle and alternative transportation. Adam Waddell, Razorback Transit stated the U of A has executed their version of the contract, but as of today with the changes, they'll be amending to match the City of Fayetteville's version of the contract. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www Fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 17 of 18 Olivia Trimble, Ward 1 stated she would like for the residents of Morgan Manor, Willow Heights, and Lewis Plaza to be included. Don Marr: We have a reduced rate for lower socio-economic qualified individuals with a specific target to those areas you mentioned. We visited with Yolanda Fields, Director of Community Resources to look at CDBG funding opportunities to help pay the membership fee for those populations. There was a brief discussion about how to qualify for the reduced rate. Matthew Ramsey, Ward 2 spoke about the contract term length. City Attorney Kit Williams: We have all kinds of different contracts. Sometimes they are annually renewed, especially if they are a large contract. The parties involved worked this out and this is what they came up with. It is reasonable to have a three-year span and then have both parties look at it. It's been signed and we should leave the term where it is until the three years. Matthew Ramsey stated this area is trying to be a destination for cycling and challenged the community in three years to look locally. He stated maybe they should work towards the cost membership being the same across the board. Sonia Gutierrez, 127 East Conner: Is there another way for people to access this other than a smartphone? Peter Nierengarten: VeoRide has the ability for a prepayment of accounts using cash and accompany with that an RFID card that you were issued as part of that repayment. Instead of using a smartphone to check the bike out, you scan the RFID card that you keep on you to unlock the bike to use it. Mayor Jordan: Thank you, Peter and everyone who worked on this. Council Member Petty moved to approve the resolution. Council Member Gray seconded the motion. Upon roll call the resolution passed 6-0. Council Members Bunch, La Tour, Smith, Gray, Kinion, and Petty voting yes. Council Members Tennant and Marsh were absent. Resolution 174-18 as recorded in the office of the City Clerk Announcements: Don Marr, Chief of Staff. Our Design Excellence Grant workshop is taking place on August 16, 2018 from 5:30 p.m. to 7:30 p.m. at the Starr Theatre at the Walton Arts Center. Free parking will be in the Spring Street deck for the event. There will be a drop-in on August 17, 2018 from 11:30 a.m. to 1:00 p.m. Information is on the city website. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar gov City Council Meeting Minutes August 7, 2018 Page 18 of 18 The city is coming to an end of our invitation for the public to participate in a food drive that's been going on. We have locations on our website. The lights are up at Rolling Hills and Old Missouri Road. They will begin flashing for the start of our school year. The Gulley Park Concert Series is August 9, 2018. It's been an excellent season. City Council Agenda Session Presentations: Agenda Session Presentation: Willow Bend Update Agenda Session Presentation: Storm Water Utility Chartering: Kickoff Presentation and Discussion City Council Tour: None 8:55 p.m. & .,,yid Lio Id hordAi CMayor Sondra E. Smith, City Clerk Treasurer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www fayetteville-ar gov