HomeMy WebLinkAbout2018-11-08 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Meeting Final Agenda
Thursday, November 8, 2018
5:30 PM
City Hall Room 219
City Council Members
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petry Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Kyle Smith Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting City Council Meeting Final Agenda November 8, 2018
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2017-0551
MONTHLY FINANCIAL REPORT - PAUL BECKER
2. 2018-0604
NATURAL HERITAGE ASSOCIATION PRESENTATION
Agenda Additions
A. Consent
A. 1 2018-0029
APPROVAL OF THE OCTOBER 16, 2018 CITY COUNCIL MEETING MINUTES
A.2 2018-0460
RANDOM PRODUCTIONS, LLC:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$50,645.00 TO ESTABLISH REVENUE AND EXPENSE BUDGETS ASSOCIATED WITH
SECURITY AND TRAFFIC CONTROL PROVIDED DURING THE FILMING OF TRUE
DETECTIVE
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A. 3
A. 4
A. 6
2018-0546
2018 JUSTICE ASSISTANCE GRANT LOCAL SOLICITATION AWARD:
A RESOLUTION AUTHORIZE ACCEPTANCE OF A 2018 JUSTICE ASSISTANCE
GRANT LOCAL SOLICITATION AWARD IN THE AMOUNT OF $78,667.00, OF WHICH
$35,858.00 WILL BE USED BY THE FAYETTEVILLE POLICE DEPARTMENT, WITH
$28,398.00 TO BE DISBURSED TO THE CITY OF SPRINGDALE AND $14,411.00 TO
WASHINGTON COUNTY, AND TO APPROVE A BUDGET ADJUSTMENT
2018-0549
2018 BULLETPROOF VEST PARTNERSHIP PROGRAM:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A FIFTY PERCENT (50%)
MATCHING GRANT AWARD FROM THE 2018 BULLETPROOF VEST PARTNERSHIP
PROGRAM IN THE AMOUNT OF $10,400.00 FOR THE REPLACEMENT OF BODY
ARMOR VESTS FOR FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A
BUDGET ADJUSTMENT
2018-0576
FAYETTEVILLE POLICE DEPARTMENT DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$4,065.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE POLICE
DEPARTMENT IN SUPPORT OF OFFICER RECOGNITION
2018-0601
PROPERTYROOM.COM ONLINE AUCTION SERVICES:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH PROPERTYROOM.COM FOR
ONLINE AUCTION SERVICES FOR SEIZED, STOLEN AND ABANDONED SURPLUS
PROPERTY FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR
ADDITIONAL ONE YEAR TERMS PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT
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City Council Meeting City Council Meeting Final Agenda November 8, 2018
A.7 2018-0552
T -MOBILE CENTRAL, LLC:
A RESOLUTION TO APPROVE A FIVE YEAR LEASE AGREEMENT WITH T -MOBILE
CENTRAL LLC FOR WATER TANK AND LAND SPACE AT THE MARKHAM WATER
TANK SITE IN THE AMOUNT OF $2,000.00 PER MONTH, WITH AUTOMATIC
RENEWALS FOR UP TO FOUR ADDITIONAL FIVE YEAR TERMS
A.8 2018-0574
BID #18-34 THE GOODYEAR TIRE AND RUBBER COMPANY:
A RESOLUTION TO AWARD BID #18-34 AND AUTHORIZE A ONE YEAR CONTRACT
WITH THE GOODYEAR TIRE AND RUBBER COMPANY FOR THE PURCHASE OF
RECAP TIRES AND CASINGS AS NEEDED BY THE FLEET OPERATIONS DIVISION
FOR VARYING UNIT PRICES, WITH AUTOMATIC RENEWALS FOR UP TO FOUR
ADDITIONAL ONE YEAR TERMS
A.9 2018-0575
H&E EQUIPMENT SERVICES, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A VOGELE PAVER FROM H&E
EQUIPMENT SERVICES, INC. IN THE AMOUNT OF $412,988.56, PURSUANT TO THE
SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE
TRANSPORTATION SERVICES DEPARTMENT
A.10 2018-0599
DESTRUCTION OF CERTAIN RECORDS:
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS
SHOWN ON THE ATTACHED AFFIDAVIT PURSUANT TO RELEVANT SECTIONS OF
THE ARKANSAS CODE RELATED TO MAINTENANCE AND DESTRUCTION OF
ACCOUNTING AND OTHER CITY RECORDS
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City Council Meeting City Council Meeting Final Agenda November 8, 2018
A. 11 2018-0600
FAY JONES WOODLAND - CONTRACTED INVASIVE PLANT REMOVAL:
A RESOLUTION TO ACCEPT A QUOTE FROM COMPREHENSIVE BOTANICAL
SERVICES IN THE AMOUNT OF $7,260.00 (WHICH INCLUDES TAX) FOR COMPLETE
REMOVAL OF INVASIVE PLANTS FROM ABOUT THREE ACRES OF THE FAY JONES
WOODLAND
A.12 2018-0603
RFP# 18-13 MVP SPORTS PHOTOGRAPHY:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH UP TO FOUR
POSSIBLE AUTOMATIC RENEWALS WITH MVP SPORTS PHOTOGRAPHY FOR
EXCLUSIVE PHOTOGRAPHY SERVICES FOR THE GIRLS YOUTH SOFTBALL, YOUTH
FALL AND SPRING SOCCER PROGRAMS AND OTHER EVENTS REQUESTED BY THE
PARKS AND RECREATION STAFF AND TO AUTHORIZE MAYOR JORDAN TO SIGN
THIS CONTRACT
B. Unfinished Business
B. 1 2018-0541
R-PZD 18-6252 (NORTH OF N. OLD MISSOURI RD. & E. ZION RD./SAGELY
PLACE S/D):
AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT
ENTITLED R-PZD 18-6252 FOR APPROXIMATELY 22.13 ACRES LOCATED NORTH OF
THE INTERSECTION OF NORTH OLD MISSOURI ROAD AND EAST ZION ROAD TO
ALLOW THE DEVELOPMENT OF 111 ATTACHED AND DETACHED DWELLING
UNITS AND A FUTURE CLUBHOUSE WITH A POOL
At the October 16, 2018 City Council Meeting this ordinance was left on the first
reading.
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City Council Meeting City Council Meeting Final Agenda November 8, 2018
B.2 2018-0542
RZN 18-6319 (2234 E. ZION RD./SAGELY PLACE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 18-6319 FOR APPROXIMATELY 2.53 ACRES LOCATED AT 2234 EAST
ZION ROAD FROM R -A, RESIDENTIAL AGRICULTURAL TO NS -G, NEIGHBORHOOD
SERVICES - GENERAL
At the October 16, 2018 City Council meeting this ordinance was left on the second
reading.
B.3 2018-0539
RZN 18-6341 (1248 S. WASHINGTON AVE./SUGARLAND PROPERTIES):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 18-6341 FOR APPROXIMATELY 0.24 ACRES LOCATED AT 1248
SOUTH WASHINGTON AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO
RI -U, RESIDENTIAL INTERMEDIATE - URBAN
At the October 16, 2018 City Council meeting this ordinance was left on the first
reading.
C. Public Hearing:
C. 1 2018-0602
RAZE AND REMOVAL 16 N WILLOW AVENUE:
A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND
UNSAFE STRUCTURE ON PROPERTY OWNED BY TOMMIE JO FLOWERS-DAVIS
AND GEORGE E. FLOWERS LOCATED AT 16 NORTH WILLOW AVENUE IN THE CITY
OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT IN
THE AMOUNT OF $18,741.00
D. New Business
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City Council Meeting City Council Meeting Final Agenda November 8, 2018
D. 1
D. 2
D. 3
2018-0597
BID #18-43 BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO AWARD BID #18-43 AND AUTHORIZE A CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. FOR CONSTRUCTION OF THE
TAXIWAY B WIDENING AND REHABILITATION PROJECT, TO APPROVE CHANGE
ORDER NO. 1 TO THE CONTRACT WITH BENCHMARK CONSTRUCTION OF NWA,
INC. TO REFLECT THE REMOVAL OF THE DEDUCTIVE ALTERNATIVE FROM THE
CONTRACT AND REDUCE THE TOTAL CONTRACT COST TO $1,694,292.00, TO
AUTHORIZE TASK ORDER NO. 11 WITH GARVER, LLC IN THE AMOUNT OF
$147,500.00 FOR CONSTRUCTION ADMINISTRATION, CONSTRUCTION
OBSERVATION, MATERIALS TESTING, AND CLOSEOUT SERVICES, AND TO
APPROVE A BUDGET ADJUSTMENT RECOGNIZING FEDERAL AVIATION
ADMINISTRATION 90/10 GRANT FUNDS
2018-0577
RPH, LLC COST SHARE AGREEMENT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A COST SHARE AGREEMENT WITH RPH, LLC FOR STREET
AND DRAINAGE IMPROVEMENTS ALONG A PORTION OF SOUTH CROSS AVENUE,
WITH THE AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED
$33,280.00
2018-0583
RZN 18-6348 (2454 N. DEANE SOLOMON RD./WILLIAMS TRACTOR):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 18-6348 FOR APPROXIMATELY 1.36 ACRES LOCATED NORTH OF
2454 NORTH DEANE SOLOMON ROAD FROM RMF -24, RESIDENTIAL MULTI
FAMILY, 24 UNITS PER ACRE AND C-2, THOROUGHFARE COMMERCIAL TO C-2,
THOROUGHFARE COMMERCIAL
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1
LM
D. 6
D. 7
2018-0582
RZN 18-6360 (1849 S. GARLAND AVE./FAYETTEVILLE RENTALS):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 18-6360 FOR APPROXIMATELY 4.03 ACRES LOCATED AT 1849
SOUTH GARLAND AVENUE FROM I-1, HEAVY COMMERCIAL & LIGHT INDUSTRIAL
TO CS, COMMUNITY SERVICES
2018-0581
RZN 18-6365 (1510 N. GREGG AVE.BALLARD):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 18-6365 FOR APPROXIMATELY 0.45 ACRES LOCATED AT 1510
NORTH GREGG AVENUE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER
ACRE TO RI -U, RESIDENTIAL INTERMEDIATE -URBAN
2018-0556
RZN 18-6374: (207 W. LAFAYETTE ST./HATFIELD):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 18-6374 FOR APPROXIMATELY 0.14 ACRES LOCATED AT 207 WEST
LAFAYETTE STREET FROM NC, NEIGHBORHOOD CONSERVATION TO RI -U,
RESIDENTIAL INTERMEDIATE -URBAN SUBJECT TO A BILL OF ASSURANCE
2018-0606
R-PZD 18-6368: (SOUTH OF HOLLYWOOD AVE./COTTAGES AT
HOLLYWOOD):
AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT
ENTITLED R-PZD 18-6368 FOR APPROXIMATELY 10.81 ACRES LOCATED SOUTH OF
HOLLYWOOD AVENUE TO ALLOW THE DEVELOPMENT OF 7 HOUSING UNITS
WITH UP TO 5 UNRELATED TENANTS
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D.8 2018-0612
BUFFINGTON WEIR, LLC COST SHARE AGREEMENT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A COST SHARE AGREEMENT WITH BUFFINGTON WEIR,
LLC FOR BUFFINGTON WEIR, LLC'S CONTRACTOR TO CONSTRUCT THE FULLY
LANDSCAPED BOULEVARD SECTION OF RUPPLE ROAD AND ACCOMPANYING
MULTI -USE TRAIL ALL THE WAY THROUGH THEIR PROPERTY UPON FREELY
DEDICATED RIGHT OF WAY WITH THE ESTIMATED AMOUNT TO BE PAID BY THE
CITY OF FAYETTEVILLE NOT TO EXCEED $2,295,267.72 UPON THE ANNEXATION,
REZONING AND DEVELOPMENT APPROVAL OF BUFFINTON WEIR, LLC'S
PROPERTY PURSAUANT TO THE FAYETTEVILLE PLANNING DEPARTMENT'S
RECOMMENDATIONS DETAILED IN THE AGREEMENT AND TO AUTHORIZE
MAYOR JORDAN TO SIGN THE AGREEMENT
D.9 2018-0608
ANX 17-5990 (NORTH OF RUPPLE RD./MCFARLAND FAMILY TRUST)
APPEAL:
AN ORDINANCE TO APPROVE THE ANNEXATION PETITION OF THE MCFARLAND
FAMILY TRUST AND ANNEX 68.65 ACRES ADJOINING AND WEST OF THE
PROPOSED NORTHERN EXPANSION OF RUPPLE ROAD
D.10 2018-0609
RZN 17-5991 (NORTH OF N. RUPPLE RD./MCFARLAND FAMILY TRUST):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 17-5991 FOR APPROXIMATELY 68.65 ACRES LOCATED WEST OF
NORTH RUPPLE ROAD FROM R -A, RESIDENTIAL AGRICULTURAL TO RSF-4,
RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE; NC, NEIGHBORHOOD
CONSERVATION; AND NS -G, NEIGHBORHOOD SERVICES -GENERAL
E. City Council Agenda Session Presentations
F. City Council Tour
G. Announcements
H. Adjournment
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City Council Meeting City Council Meeting Final Agenda November 8, 2018
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 10 Printed on 1111/2018
City Council Meeting City Council Meeting Final Agenda November 8, 2018
All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings
at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to
request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and
give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your
comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the
point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the
microphone for discussion of an agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be
considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The
City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds
vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the
City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and
considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business:
Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City
Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant,
etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer
questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part
of the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new business and
subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a
representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to
exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos,
petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials
to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on
the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a
concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this
applies to comments made previously either to the City Council or to the Planning Commission when those Planning
Commission minutes have been provided to the City Council. All remarks shall be addressed to the Mayor or the City Council
as a whole and not to any particular member of the City Council. No person other than the City Council member and the
person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall
be directed to a City Council member or city staff member except through the Mayor.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall be
ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council
meetings, a 72 -hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the office of the City
Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
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