HomeMy WebLinkAbout213-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 213-18
File Number: 2018-0525
2018-2019 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2018-2019 SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM GRANT IN THE AMOUNT OF $76,800.00, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
a 2018-2019 Selective Traffic Enforcement Program (STEP) grant award in the amount of $76,800.00 and
authorizes Mayor Jordan to execute the Arkansas State Police Highway Safety Subgrant Agreement and any
other documents necessary to receive the funds.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing the revenue.
PASSED and APPROVED on 10/16/2018
Attest:
M
Lisa Branson, Deputy City ��' OF,
�C1�
Page 1 Printed on 10/17/18
City of Fayetteville, Arkansas
Text File
File Number: 2018-0525
Agenda Date: 10/16/2018 Version: 1
In Control: City Council Meeting
Agenda Number: A. 2
2018-2019 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT:
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2018-2019 SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM GRANT IN THE AMOUNT OF $76,800.00, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
2018-2019 Selective Traffic Enforcement Program (STEP) grant award in the amount of $76,800.00 and
authorizes Mayor Jordan to execute the Arkansas State Police Highway Safety Subgrant Agreement and any
other documents necessary to receive the funds.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, recognizing the revenue.
City of Fayetteville, Arkansas Page 1 Printed on 10/17/2018
A
City of Fayetteville Staff Review Form
2018-0525
Legistar File ID
10/16/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Greg Tabor 9/24/2018 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends acceptance of the FY2019 Selective Traffic Enforcement Project (STEP) Grant Award and
approval of a budget adjustment in the amount of $76,800.
Budget Impact:
1010.200.2920 -various General
Account Number
31607-1819-4302/4309
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Police STEP Grant
Project Title
$ 76,800.00
$ 76,800.00
Purchase Order Number: Previous Ordinance or Resolution g V20784321
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 16, 2018
TO: Mayor and City Council
FROM: Greg Tabor, Chief of Police
DATE: September 24, 2018
CITY COUNCIL MEMO
SUBJECT: FY2019 Selective Traffic Enforcement Project (STEP) Grant Award
RECOMMENDATION:
Staff recommends acceptance of the FY2019 Selective Traffic Enforcement Project
(STEP) Grant Award and approval of a budget adjustment in the amount of $76,800.
BACKGROUND:
The Fayetteville Police Department has participated in STEP every year since its
inception in 1998. For 21 years, we have partnered through grant funding with the Arkansas
Highway Safety Office in an effort to reduce the total number of motor vehicle crashes, injuries
and fatalities. Our primary strategy for reaching our mutual goals is through dedicated and
diligent enforcement of occupant protection and DWI/DU1 laws. This is accomplished by
dedicating patrol officer(s) to monitor STEP activity for a given period of time in known problem
areas. In addition to increased law enforcement, this grant funding allows us to participate in
directed DWI patrols, Click It or Ticket protection mobilizations, purchase additional equipment,
provide child safety seat checkpoints, and a loaner child safety seat for those in need.
DISCUSSION:
The FY2019 STEP Grant Award is based on local in-kind match of expenses and an
award of $75,800 in federal and $1,000 in state grant funding. Local in-kind matching funds
required for the FY2019 STEP grant have been reduced to $18,000. In-kind expenses are
defined as on -duty regular patrol shift hours dedicated to STEP activity; furthermore, this grant
will reimburse the City for overtime hours dedicated to STEP activity. The grant period for this
grant award runs from October 1, 2018 to September 30, 2019. STEP is a very important
program and funding source for the Fayetteville Police Department. Through dedicated STEP
activity during our shift hours, our Department can meet the in-kind matching funds required of
this grant award. Furthermore, the loss of this grant funding would have an adverse effect on
community safety.
BUDGET/STAFF IMPACT:
In-kind expenses in the amount of $18,000 are budgeted annually within our operating
budget. Our salary expense will not increase; patrol officers will perform matching STEP
activities while on duty. Furthermore, no additional officers are required within the STEP grant.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Attachments:
Budget Adjustment
FY2018 STEP Grant Award Documents
State of Arkansas
r
ARKANSAS STATE POLICE
1 State Police Plaza Drive Little Rock, Arkansas 72209-4822 www.asp.arkaLneas.gov
Ma Hutchinson
Governor "SERVING WITH PRIDE AND DISTINCTION SINCE 1935"
ARKANSAS
STATE POLICE
COMMISSION
John Allison
Chairman
Canarey
Bob Bums
Vice -Chairman
Lit& Rock
Jane Dunlap Christenson
Secretary
Harrimn
Neff Basore
Bella Virra
Bill Benton
HeberSfirings
Stephen Edwards
Marianna
Jeffery Teague
E/Domdo
September 13, 2018
Greg Tabor, Chief
Fayetteville Police Department
100 West Rock Street
Fayetteville, Arkansas 72701
RE: M5X-2019-06-06-09
OP -2019-02-02-09
SE -2019-01-01-09
Selective Traffic Enforcement Project (STEP)
Dear Chief Tabor:
The above referenced FY 2019 Subgrant Agreement is enclosed for your
review and signature. The Subgrant Agreement/Contract Terms for this
program are made a part of this agreement and should be kept in your
agency's file with your copy of the signed agreement. The agreement may
not include all items presented in your proposal. Only those activities
included in the agreement are eligible for reimbursement.
Please return the signed agreement (keep the enclosed Subgrant
Agreement/Contract Terms) to our office as soon as possible. We will send
you a copy of the fully executed agreement.
We look forward to working with your agency in the coming year.
Enclosure -
C: Agreement/Contract File
Sincerely,
Bridget Mte
Administrator
Highway Safety Office
ANs�;
n
■
State of Arkansas
�S
ARKANSAS STATE POLICE
1 State Police Plaza Drive Little Rock, Arkansas 72209-4822 www, asp• arkansas. gov
Asa Hutchinson William J. Bryant
Governor "SERVING WITH PRIDE AND DISTINCTION SINCE 193S" Dlrecior
FY 2019 HIGHWAY SAFETY SUBGRANT AGREEMENT
OCCUPANT PROTECTION PROGRAM
ALCOHOL & OTHER DRUGS COUNTERMEASURES PROGRAM
SPEED ENFORCEMENT PROGRAM
RECIPIENT
Fayetteville Police Department
100 West Rock Street
Fayetteville, Arkansas 72701
Telephone: 479.587.35[10
Fax; 479-587-3552
TAY Til Nn -
TYPE OF APPLICATION
❑ Initial
❑ Revision
Q Continuation
INITIAL PROdEC3' STAR'i'INQ' DAT>F
October 1, 1999
AMOUNT
COSI' CATEGORY FEDERAI, STATE LOCAL
Personal Services $ri,aoa:oo sts,iao.00
Equipment
Maintenance &
Operation
Other Direct Costs
Indirect Cost
Administrative Costs
Total
GOVERNMENTAL UNIT
City of Fayetteville
100 West Rock Street
Fayetteville, Arkansas 72701
PROJECT NO-
M 5X-2019-06-06-09
OP -2019-02-02-09
ISE -2019-01-01-09
FAIN NO: (See Invoice Form page 11)
DUNS NO: 107657742
PROJECT TITLEI:
Selective Traffic Enforcement Project
OPERATIONAL AREA OF PR0.1F.CT
City of Fayelleviile
1`1t0,TECT PERIOD FUNDING PERIOD
From; 10-1-2018 From: 1D-1-2018
To: 9-30-2014 To: 9-30-2019
C� $a,sso.ao
FUNDING
SOURCE AMOUNT
Federal $75,$007
0 State 5i,o0o.00
0 Local $ta.000.00
$75,800.00 $1,000,00 $18,000,00 Total
Page l of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
TABLE OT CONTENTS
Page
BACKGROUND...............................................................................................>......,........,.... 3
PROBLEMSTATEMENT .............. ....... .......... ...........,....... .,.,..................,..,.........................3
GOALS.................................................................................................................<.,,.....,..,... 3
SCOPEOF WORK ..................................................,.....................,.<..................................4
WORKSTATEMENT.......................................................................................>.,,.........<,..... 5
SUBGRANTEE INVOICE FORMS....................................................................................11
CERTIFICATIONS AND ASSURANCES.........................................................................14
ACCEPTANCE AND AUTHORIZATION TO PROCEED .............................................. 26
SUB -GRANT AGREEMENT/CONTRACT TERMS ........................................... Appendix i
Agreement Prepared By: l.lavli�% Brakebill
Title: PnrgramManager
Arkansas State Police
Arkansas Highway Safety Office
1 State Police Plaza Drive
Little Rock, AR 72209
(501)618-FS—I371
(501) 618-8124 fax
Page 2 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
BACKGROUND
The State of Arkansas is taking increased steps to address safety on the State's roadways as part of an
effort to implement innovative strategies to reduce traffic fatalities throughout the State. The Arkansas
Highway Safety Office (AHSO) considers safety issues by focusing on behavioral aspects at the driver
level, The goal is to reduce highway fatalities by better identifying driver behaviors that cause fatal
crashes, implementing programs to address those behaviors and targeting locations where fatal crashes
occur.
Based on a five-year average (2012 - 2016), 525 people lose their lives each year on Arkansas
roadways. In 2016, there were 545 total traffic fatalities compared to 570 the previous year. Over the
same five years, alcohol-related fatalities (fatalities involving a driver or motorcycle operator with a
BAC of .08 or greater) averaged 135 per year. There were 117 alcohol-related fatalities in 2016,
An additional area of concern is occupant protection where in 2016 there were 194 unrestrained
passenger vehicle occupant fatalities. In 2016, Arkansas' safety belt use rate was 75.1%, while the
National use rate stood at 90%. Arkansas' safety belt use rate increased to 81% in 2017.
Also of concern are speed -related fatalities where in 2015, 90 people died as a result of speed -related
crashes.
Strict enforcement of the State's traffic laws, through Selective Traffic Enforcement Projects (STET'),
has been proven effective in reducing traffic crashes and fatalities. The State will continue to use this
strategy to address its traffic safety problems.
PROBLEM STATEMENT
The city of 1111 is a community of ff,Rresidents. The city posted 27 traffic fatalities
from 2012 through 2016 and ofthosecs:::] were alcohol-related and =were speed -related. A seat belt
use rate ofawas recorded in 2017.
In F-99-9-1 the lFayetteville Police Department began a proactive approach to collision
reduction which included implementation of the STEP through a grant with the AHSO. The
Department wishes to continue to operate aggressive and sustained selective
traffic enforcement, as well as, participate in the State's Impaired Driving, Seat Belt and
Speed mobilizations/campaigns.
GOALS
The overall goal of this project is to the number of traffic -related crashes and fatalities
by conducting a Selective Traffic Enforcement Project in r,17omv+nc . The goal for each
component of this project is as follows:
Alcohol Component (Section 405)- sea,wz the annual number of alcohol-related crashes frnm i to
and alcohol-related fatalitiesED Ecl as recorded in 2016.
Sent Belt Componen[ (Section 402) - Increase seat belt use from El as recorded in 2017.
Seed Component (Section 402) - reauee the annual number of speed -related crashesEn E
and speed -related fatalities EJ F9 -I as recorded in 2016.
Page 3 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
5COPE OF WORK
SUMMARY OF PROJECT ( MWCCTiVES. This project's primary objectives are to achieve an
average of two (2) - three (3) vehicle stops per hour per officer during seat belt enforcement (with an
emphasis on enforcement of occupant restraint laws); two (2) - three (3) vehicle stops per hour
per officer during speed enforcement; and one (1) DWI/DUI arrest per eight (8) — twelve (12) hours per
officer during DWI/DUI enforcement. A public information and education program will support
these objectives.
METHOD OF EVALUATION BY ASP/HSO
ADMINISTRATIVE: X
IMPACT EVALUATION: X By achievement of project objectives.
REIMBURSEMENT - ACTUAL COSI' ONLY REIMBURfiI+'.1N'i;N T' 1.1 M ITS
ASP/AHSO will reimburse the recipient an 1. Maximum amount eligible for reimbursement:
amount equal to _% of all eligible
cost. Federal Funds: s7s.aoa.na
State Funds: s�,aoo.oa
X ASP/AHSO will reimburse the recipient an
amount equal to all eligible costs as 2. Only those orders placed and costs
identified in work statement. incurred during the following time
period shall be eligible for reimburse-
ment:
(Date) I0-1-2018 to (Date) 9-30-2019
3. The t,eci fent must bear all costs not
elij4ible for Federal reimbursement.
Federal and State regulations shall be the basis for determining eligibility of costs, as detailed in the
General Provisions and Subgrant Agreement/Contract Terms.
This agreement may be amended only by written notice in advance and in accordance with
ASP/AHSO policy. (See Suhgrant Agreement/Contract Terms).
Page 4 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
A. The recipient, Fayetteville Police Department in exchange for consideration offered by the
Arkansas State Police Highway Safety Office, hereafter referred to as the Arkansas Highway Safety
Office (AHSO), and in the interest of improving highway safety, hereby agrees to pursue the
achievement of the following objectives:
Appoint a Project Coordinator to be a liaison between the recipient and the (AHSO) and to be
responsible for coordinating selective enforcement activities and financial transactions associated
with this subgrant agreement. Herein, give signature authorization for the Project Coordinator to
request reimbursement and agreement change orders when applicable. Compensation for the
Project Coordinator will be from local funds.
2. Project Coordinator, or designee, will work with their designated AHSO Program Manager to
ensure they understand State, Federal and Highway Safety Office policies and procedures,
Ensure that agency maintains an enforced seat belt policy and provides the AHSO a copy of any
revisions to the policy.
4. Conduct selective enforcement of the State's seat belt, driving while intoxicated (DWI)/driving
under the influence (DUI), speed limit, child passenger protection and motorcycle helmet laws,
Officers are to ensure compliance with the State's seat belt and child restraint laws during all
vehicle stops. Enforcement should target locations where fatal/serious injury crashes are
occurring.
Seat belt enforcement (from 6:00 a.m. until 9:00 p.m.) will emphasize enforcement of seat
belt and child restraint laws.
Speed enforcement (from 6:00 a.m. until 9:00 p.m.) will emphasize speed violations.
DWI/DUI enforcement will emphasize enforcement of DWI/DUI laws and start no earlier
than 9:00 p.m. and end no later than 6:00 a.m. any day of the week. Participatillp, officers
are expected to averse two vehicle stops per hour when not actively processing a DWI
arrest during DWI enforcement.
The AHSO retains the right to limit or modify enforcement hours and days at its discretion
and as necessary to help projects meet performance objectives as stated in Work Statement
six (6),
Officers working on the project are expected to enforce all the laws cited in this agreement
during seat belt, speed, and DWI/DUI enforcement.
Page S of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
Performance objectives for the proirrl_and_indiyidual parlicimiting officers are as follows:
Sear Bolt/Speed DWI/DUI
Average 2-3 stops per Average 1 arrest per
hour per officer 8-12 hours per officer
Nothing in this agreement shall be interpreted as a requirement, formal or informal, that an
officer issue a specific or predetermined number of citations in pursuance of the organization's
obligations hereunder. The organization agrees to complete the above stated objectives in
addition to completing the normal routine agency traffic enforcement activities.
7. Participate in two (2) Seat Belt, three (3) DWI/DUI, and one (1) Speed mobilizations during the
project period. Must participate in the public information and education (PI&E) activities (press
conferences/news releases) in conjunction with the mobilization activities. An informal seat belt
survey conducted by the agency will also precede and follow each seat belt mobilization for
evaluation purposes. Mobilization dates are as follows but are subject to change.
• State Thanksgiving Seat Belt Mobilization - November 19 - 25, 2018
• National Winter DWI Mobilization - December 14, 2018 - January 1, 2019*
■ National Memorial Day Seat Belt Mobilization - May 20, — June 2, 2019
• State July 4`h Holiday DWI Mobilization - June 28 - July 7, 2019
• National Labor Day DWI Mobilization - August 16 — September 2,2019*
• State Speed Mobilization — To Be Determined
*Conduct checkpoints and/or saturation patrols on at least four nights during the National DWI mobilizations.
Participation in all State, National and Regional Mobilizations is a required activity of
this grant agreement. Project activity should be managed to ensure that sufficient funds
are available to participate in these mobilizations. The amount of speed enforcement
conducted by the project is limited to the SE funds budgeted. Submit a mobilization
report within 15 days after a mobilization period in accordance with the format provided
by the AHSO. Agency is urged to participate in sobriety checkpoints and/or saturation
patrols during all DWI/DUI mobilizations.
8. Conduct Public Information and Education (PI&E) activities to support the objectives of this
project. These activities will include, but are not limited to, issuing a news release at the
beginning of the project period to notify the community of the project activities, conducting a
minimum of two media exposures for each mobilization e.g., news conferences, news releases,
interview, reporter ride -along and participating in a minimum of two (2) other community
activities e.g., community events, health fairs, booths, civic/school/employer presentations during
the year. Please click on www.traflicsaffet markctin . ov for materials to assist you in
conducting these activities.
Page 6 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGRLBMENT
WORK STATEMENT
9. The only costs eligible for reimbursement are selective enforcement (which includes officer pay
and applicable benefits), child safety seats (see Work Statement 10) and pre -approved equipment
(see Work Statement 11). The recipient will be reimbursed for officers working selective traffic
enforcement at a rate that does not exceed one and one-half times the officer's regular hourly
rate. Reimbursement is limited to one officer per patrol vehicle. Officers may also be
compensated at the selective enforcement rate for hours spent conducting seat belt surveys
associated with mobilizations and time spent working at clinics associated with the proper
installation of child safety seats. Hours spent conducting seat belt surveys, participating in
sobriety checkpoints, or working at child safety seat clinics will not be used when calculating
enforcement performance and should be reported separately on the supplemental monthly report
form. Officers compensated through this agreement shall work strictly within the scope of this
project while performing duties in connection with and being funded by this agreement. Hours
worked on and compensated through this agreement must not supplant (be a substitute for)
regular officer hours and pay. Routine patrol functions, including crash investigations, will be
assigned to personnel on regular duty. Should a project officer become involved in routine patrol
functions while conducting selective enforcement, the officer will be compensated from other
funds. No part-time personnel can be compensated through this agreement. Note: Consistent
with federal guidelines officers working Selective Enforcement should be compensated in
accordance with recipient overtime policy and nothing in this agreement should be
interpreted as authority to violate agency policy. Submit to the AHSO any revisions to
agency overtime policy within 30 days of the effective date of the revision.
10. If child safety seats are an approved budget line item on the invoice forms, purchase and loan
child safety seats in accordance with AHSO policy. Seats must be purchased no later than
February 28, 2019. Invoices for the seats must be submitted to the A14SO within 30 days of
urichase. All purchases must be in compliance with federal, state and local purchasing laws and
regulations.
11. If equipment is an approved budget line item on the invoice formspurchase the fallowing
equipment to assist with the enforcement effort; one ( 1) motor radar and five (5) onetde breath test at an
estimated cost of IS1,470.00 and $475.00 each to be used during overtime traffic
enforcement. Priority use of this equipment shall be given to those officers actively working
STEP enforcement. Assurance is provided herein that throughout the life expectancy of this
equipment, it will be used for the purposes expressed or implied in this agreement. All
purchases must be in compliance with federal, state and local purchasing laws and regulations
and if applicable, be listed on the National Highway Traffic Safety Administration's
current Conforming Products List of Evidential Breath and Speed Measurement Devices. ALL
fgLIi2ment prrrclrasea mast be . re -[r roved in writing and must_ comply with the a Buy America
Act (See page 24 of the Certifications and Assurances).
Page 7 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SU13GRANT AGREEMENT
WORK STATEMENT
12. Ensure that all officers working on this project have successfully completed the National
Highway Traffic Safety Administration's approved courses on occupant protection usage and
enforcement (OPUE) or traffic occupant protection strategies (`POPS) training and standardized
field sobriety testing (SFST) during the project period,
13, Ensure that all officers working this project are familiar with Act 308 of 2009 (the amended
mandatory seat belt law). Effective June 30, 2009, the Act makes a violation of the mandatory
seat belt law a "primary" offense for enforcement purposes.
14. Ensure that all officers working on this project are familiar with Act 470 of 2001 (the amended
"Child Passenger Protection Act"). Effective August 13, 2001, children under the age of fifteen
(15) years must be restrained and any child under six (6) years of age and under sixty (60)
pounds in weight must be restrained in a child safety seat. Violation of this Act is a primary
offense, meaning that a vehicle may be stopped if there is probable cause to believe that the law
is being violated,
15, Ensure that all officers working on this project are familiar with Act 561 of 2001 (the ".08 BAC
law"). Persons arrested for violation of Arkansas Code Annotated 5-65-103 and 5-56-205 shall
be determined to be DWI arrests. Youthful offenders arrested for violation of Arkansas Code
Annotated 5-65-303 shall be determined to be DUI arrests.
16. Ensure that all officers working on this project are familiar with Acts concerning the use of the
cell phone while driving: Act 181 of 2009, "Paul's Law" prohibiting the use of hand held cell
phones for typing, texting, e-mail or accessing the internet while driving; Act 197 of 2009,
limiting wireless telephone use by young drivers: Act 247 of 2009, prohibiting wireless telephone
use by drivers under eighteen years of age and drivers who are at least eighteen but under twenty-
one years of age from using handheld wireless telephones (allows drivers who are at least
eighteen but under twenty one years of age to use hands-free wireless telephones or devices); and
Act 37 of 2011, an act to improve the safety of highways and roads by prohibiting wireless
telephone use in school zones and highway work zones.
17. Ensure department implements policies and internal controls to prevent fraud and misuse of grant
funds.
18. Submit monthly reimbursement requests, local match reporting form and activity reports,
including PI&E activities, along with a cover letter(s) by the 15" of the subsequent month in
accordance with formats provided by the AHSO. Also include with the reimbursement requests
as back-up supporting documentation, payroll summary sheets which accurately reflects payroll
disbursed by the agency for STEP for the time period requested and invoices for any eligible
items purchased i.e. child safety seats) along with proof of payment i.e. copy of the check. The
summary sheets must record each officer who worked, dates they worked, number of hours
worked for each date, regular and overtime pay rates, applicable fringe rates and be signed by
both the project coordinator and an agency payroll or fiscal department representative. An
Annual Project Activity Report will be submitted in accordance with the format provided by the
AHSO. This annual report and the final reimbursement request are due within 30 days following
the end of the project period. Final reimbursement will not be made until a satisfactory annual
report is submitted.
Page 8 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
f19. Ensure all officers working STEP sign an Acknowledgement Form verifying that they have read
and understand the work statement and reporting forms for the project.
20. Create a project file for maintaining the agreement and financial documents. The file will
contain a copy of this agreement, agreement terms, and officers signed the Acknowledgement
Form. Related AHSO policies and procedures, policies or procedures of the recipient related to
this project's activities, copies of monthly activity reports, AHSO STEP -daily worksheets
reimbursement requests, payroll summary sheets outlined in Work Statement 18, other
supporting financial documentation such as payroll printouts and invoices, a copy
correspondence relating to the agreement, and documentation of public information activities
should also be included in this file. The file must be maintained in one location and is subject to
review by State and Federal authorities responsible for oversight of this agreement. Copies of
time sheets, original AHSO STEP daily worksheets, and citations for all officers paid
through this agreement must be kept in this file. Time sheets must have officer's and
supervisor's signatures with attached supporting documents. AHSO STEP daily
worksheets must be completed properly and have the officer's and a supervisor's signature
to be eligible and approved for reimbursement.
Page 9 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
B. The Arkansas Highway Safety Office (AHSO) hereby agrees to perform the following activities:
I a Reimburse the recipient for all eligible costs incurred in accordance with provisions stated in the
Subgrant Agreement/Contract Terms, An analysis of reimbursable costs is provided in the
attached Sub -grantee Invoice Form.
2. Provide reasonable consultative assistance to the recipient to aid in the achievement of project
objectives.
3. Conduct administrative and/or on-site evaluations to assess the effectiveness of the project.
Evaluations will include, but are not limited to, a review of activity reports examining progress
toward objectives stated in the work statement, reimbursement requests, fiscal management and
on-site monitoring visits.
Page 10 of 26
Arkansas State Police
Highway Safety Office
Subgrantee Invoice Form
FY 2019
Selective Traffic Enforcement Program
SIIRGRAN-I'#:
OP -2019-02-02-169 AWARD PERIOD:
11011118-9130/19
SE -2019-01-01-1199 CFDA TT1`LE: State & C omnlunl lli h5vay Safety.
MSX -2019-06-1)6.09 AWARD AMOi1NTT:
S44,20o,o(l CFI)Alr
20.600 -
CFDA'TI'f LE: Ni€I1vont Priority Sarely Pews m.
1 W"I) Amokwf ;
1 531,600,00 - . - 0 -MAP
10.616
EIN (Tax IDN):
71-6018462 TITLE-. Child Passrn er Pruteclion bund (SCPi
PAIN
69A37518300004029AR0 AWAIID ANIOUNT:
S1,000.00
INIA
PAIN
1SX920405dAR17
FAIN
69A375183000040541ARNI
Request Period:
Project:
Selective'fraMc Enforcemenl Project (STEP)
St€h rantee Name;
Fa etteville Police Department
Telephone #:
479-587-3.500
Mailing Address:
100 West Rock Street Fayetteville
Arkansas
72701
Budget
Cate orirS
Approved Revised V7 Previous
Budget Ilud ret Fx enditurrs
Expeaditurrs YT f1 Twat
This Period F -x pendltures
Remaining
Rudert
'.PERSONAL SERVICES
Seat Hell - 402 OP
$30,100.00
$30,100.00
Speed - 402 SE
$12,600.00
$12,600.00
DWUDUI - 405 M5X
$29,20000
$29,200.00
Child Safel • Seat
b 1.000 00
$LOOO.DO
5 PRTs 405 M5
$2,400.00
42,4 D-0
1 motor radar 402 SE
$1,500.00
51.500.00
TOTAL
$76,800.00 $0-00
_
$76,800 00
Must include all equipment acquisitions of low value (500,00 - 4,999,99) or capital (5,000.00 or greater)
and submit subgrantee low value and capital equipment inventory form with invoice form.
On behalf of the snbgrantee listed above, I certify that the items for which payment is claimed were furnished
under the authority of the law and in accordance with the terms of our grant with the Arkansas State Police,
Highwhy Sufm Promm Rud That the chnEeg = rearenAk, r, and no pkwt of €his Oaiw has bean pnid
Amount of this
Request
-
S1g11uturr of Subgrantee:
Date:
Tifte: Project Coordinator
Contact Person: Rob Turberville
Contact Phone;
479.587-3500
ARKANSAS STATE -POLICE USE ONLY
OUTLINE AGREEMENT #;
VENDOR N:
AGENCY CODE:
0960 DOC#:
PO #:
GOODS REC.#:
MATERIAL #:
10119381
AMOUNT
General I -edger ■
Fund I.4nui 4- rn to Funds Heyervu riuvr
Cost cc nvr 1S]RY1;S
5100001000
SMP2003 IFJ
456708 F.0960.402A9.0P-001-S
5100001000
SMP2003 IFJ
456708 F.0960,4024M"Ot-S
5100001000
SMP3021 IFJ
456729 F.0960.405 -19 -MSX -S
510000100/)
SCP000D 1171)
456714 S.0960,NWY FT1r'STATFSCP
TOTAL
REVIEWED &APPROVVDTOPAY
INITIAL DATE:
lPrO ram Specialist
Fiscal Manager
High aSafetyMana er
HSO Administrator Signature:
DATE:
Attach Com leted Line Item Detall Sheet and Mail To: Arkansas Slate Police
Voucher #
Highway Safety Office
Voucher #
2019-
41 Stale Police Plaza Drive
2019 -
FAXED BILLS WILL NOT BE ACCEPTED
Little Rock, Arkansas 72209
11 of 26
Arkansas State Police
Highway Safety Office,;,,: f
Line Item Details 1'
FY 2019
Selective Traffic Enforcement Program
Project Name: Fayetteville Police.Deparlmin, Report Period: 0
Selective Traffic Enforcement Project (STEP)
Overtime Selective Enforcement (402)
Seat Belt 402 OP
$0,00
Speed 402 SE
$0,00
Subtotal
'0.00
Overtime Selective Enforcement (405)
DWI/DUI 405 M5X
10,00
Subtotal
$0.00
Child Safety Seats (State)
Item 1
$0.00
Item 2
$0.00
Item 3
$0.00
Subtotal $0.00
Equipment
5 PBTs 405 M5X $0.00
1 motor radar 402 SE X0.00
0.00
Subtotal $0.00
TOTAL BILLED $0.00
Attach to Page l l
Page 12 of 26
Arkansas State Police
t Highway Safety Office
Subgrantee Local Match Form
FY 2019
Selective Traffic Enforcement Program
Pow`
NOBGRANTtk
OP -2019-02-02-09
AWARD-PERtnn:
1011/18-9/30/19
SE -2019.01.01- 09
MSEC -201.9.06-06- 09
EIN(Tat 1DN)t
71-6018462
Report Period:
10
Project;Selective
Traffic Enforcement Project (STEP)
Subgrantee Namc
[Mailing Address;
Fa etteville Police Department
100 West Rock Street
Fayetteville
T
Telephone li:
479-587-3500
Arkansas
'72701
Budget
Categories
Approved Revised
Bud et Budget
YTD Previous
Expenditures
Expenditures
This Period
YTD Total
Expenditures
Remaining
Budget
Personal Seivices
$1.3,140.00
0,00
$13,140,00
Mainlonance and O eraGons
$4,860,00
0.00
$4,860.00
'fatal
$18,000,00 $400
$0.00
$0.00
$0,00
$18,000.00
Amount of this Report
$0.00
Slga u t are o r Suit nttx: �—
L� �fl✓L i�
Date-
�`
Title: Ca Plain
Cdnlaet Person; Wiltic Newman
Contact Phone;
479-587-3500
Arkansas State Police
Highway Safely Office
#1 State Police Plaza Drive
Little Rock. Arhaosas 72209
Page 13 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
Certifications and Assurances
for Fiscal Year 2019 Highway Safety Grants
(23 U.S.C. Chapter 4 and Sec. 1906, Pub. L. 109-59, as Amended)
fl'he Governor's Representative for Highway Safety must sign these Certifications and
Assurances eachfscolyear. Requirements that also apply to szibrecipients are noted
under the applicable caption, and must be included in agreements with subrecipients.J
Subrecipient: IFayetteville Police Department
By applying for Federal grants under 23 U.S.C. Chapter 4 or Section 1906, the State
Highway Safety Office, through the Governor's Representative for Highway Safety,
agrees to the following conditions and requirements.
GENERAL CERTIFICATIONS AND ASSURANCES
In my capacity as the Governor's Representative for Highway Safety, I hereby affirm that -
1 have reviewed the information in support of the State's application for 23 U.S.C. Chapter 4 and
Section 1906 grants, and based on my review, the information is accurate and complete to the best
of my personal knowledge.
In addition to the certifications and assurances contained in this document, I am aware and I
acknowledge that each statement in the State's application bearing the designation
"CERTIFICATION or ASSURANCE" constitutes a legal and binding Certification or Assurance
that I am making in connection with this application.
As a condition of each grant awarded. the State will use the grant funds in accordance with the
specific statutory and regulatory requirements of that grant. and will comply with all applicable
laws. regulations, and financial and programmatic requirements for Federal grants, including but
not limited to-
o 23 U.S.C. Chapter 4- Highway Safety Act of 1966, as amended
o See. 1906, Pub, L. 109-59. as amended by See. 40 1.1, .Pub. L. 1 14-94
o 23 CFR part 1300- Uniform Procedures for State Highway Safety Grant .Programs
o 2 CFR part 200- Uniform Administrative Requirements. Cost Principles. and Audit
Requirements for Federal Awards
o 2 CFR part 1201- Department of Transportation. Uniform Administrative Requirements.
Cost Principles. and Audit Requirements for Federal Awards
1 understand and accept that incorrect, incomplete, or untimely information submitted in support of
the State's application may result in the denial of a grant award. If NHTSA seeks clarification of the
State's application, 1 authorize the State Highway Safety Office to provide additional information in
support of the State's application for a 23 USC Chapter 4 and Section 1906 grant.
Page 14 of 26
ARKANSAS STATE POLICE
1IIGl IWAY SAFETY SUBG.RANT AGREEMENT
SECTION 402 CERTIFICATIONS AND ASSURANCES
In my capacity as the Governor's Representative for Highway Safety,I hereby affirm that -
o The Governor is the responsible official for the administration of the State highway safety
program, by appointing a Governor's Representative for Highway Safety who shall be responsible
for a State highway safety agency that has adequate powers and is suitably equipped and
organized (as evidenced by appropriate oversight procedures governing such areas as
procurement, financial administration, and the use, management, and disposition of equipment) to
carry out the progrRaita. (23 USE. 402(b)(1)(A))
o The political subdivisions ofthis State arc auth(Vifed, as part of the State highway safety program,
to carry out within their jurisdictions local highway safety programs which have been approved
by the Governor and are in accordance with the uniform guidelines promulgated by the Secretary
of Transportation. (23 U.S.C.402(b)(1)(13))
v At least 40 percent of al federal funds apportioned to this State under 23 U.S,C. 402 for this fiscal
year wi II be expended by or for the benefit of political subdivisions of the State in carrying out
local highway safety programs (23 U.S.C. 402(b)(I)(C)) or 95 percent by and for the benefit of
Indian tribes (23 U.S.C. 402(h)(2)), unless this requirement is waived in writing. (This provision
is not applicable to the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam,
American Samoa, and the Commonwealth of the Northern Mariana Islands.)
o The State's highway safety program provides adequate and reasonable access for the safe and
convenient movement of physically handicapped persons, including those in wheelchairs, across
curbs constructed or replaced on or after July 1, 1976, at all pedestrian crosswalks. (23 U.S.C.
402(b)(1)(D))
o The State will provide for an evidenced -based traffic safety enforcement program to prevent
traffic violations, crashes, and crash fatalities and injuries in areas most at risk for such incidents.
(23 U.S.C.402(b)(1)(E))
o The State will implement activities in supportof national highway safety goals to reduce motor
vehicle related fatalities that also reflect the primary data -related crash factors within the State, as
identified by the State highway safety planning process, including:
o Participation in the National high -visibility law enforcement mobilizations as identified
annually in theNHTSA Communications Calendar, including not less than 3 mobilization
campaigns in each fiscal year to -
■ Reduce, aIcohol-impaired or drug -impaired operation of motor vehicles; and
■ Increase use of seat belts by occupants of motor vehicles;
o Sustained enforcement of statutes addressing impaired driving, occupant protection, and
driving in excess of posted speed limits;
o An annual Statewide seat belt use survey in accordance with 23 CFR part 13.40 for tile
measurement of State seat belt use rates, except for the Secretary of Interior on behaIf.of
Indian tribes;
o Development of Staickvide data systems to provide timely and effective data analysis to
support allocation of highway safety resources;
o Coordination of Highway Safety Plan, data collection, and information systems with the
State strategic highway safety plan, as derined in 23 U.S.C. 148(x.). (23 U.S.C. 402(b)(1)
(1'))
Page 15 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
The State will actively encourage all relevant law enforcement agencies in the State to follow the
guidelines established for vehicular pursuits issued by the International Association of Chiefs of
Police that are currently in effect. (23 U.S.C. 4020))
The State will not expend Section 402 funds to carry out a program to purchase, operate, or maintain
an automated traffic enforcement system. (23 U.S.C. 402(c)(4))
OTHER REQUIRED CERIN ICATIONS AND ASSURANCES
In my capacity as the Governor's Representative for Highway Safety, I hereby provide the following additional
certifications and assurances;
lnte overnmental Review of Federal Programs
The State has submitted appropriate documentation for review to the single point of contact designated by
the Governor to review Federal programs, as required by Executive Order 12372 (Intergovernmental
Review of Federal Programs),
Federal 1'ujidinpz Accountabi I ity and Transparency Act ITATA
The State will comply with FFATA guidance, OMB Guidance on FFATA Subward and Executive
Compensation Reporting. August 27, 2010,
(litti),,,://www.fsrs.,L,,ov/documents/()Mi3 Guidance on FFATA Subaward and Executive Coni
llc �ortii}g_0827'?01D,�dO
rfporting to FSRS.gov for each sub -grant
■ Name of the entity receiving the award;
• Amount of the award;
• Information on the award including transaction type, funding agency, the North American Industry
Classification System code or Catalog of Federal Domestic Assistance number (where applicable),
program source;
• Location of the entity receiving the award and the primary location of performance under the award,
including the city, State, congressional district, and country; and an award title descriptive of the
purpose of each funding action;
• A unique identifier (DUNS);
The names and total compensation of the five most highly compensated officers of the entity if.
(i) the entity in the preceding fiscal year received -
(I) 80 percent or more of its annual gross revenues in Federal awards;
(II) $25,000,000 or more in annual gross revenues from Federal awards; and
(ii) the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986;
• Other relevant information specified by OMB guidance.
Page 16 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
Nondiscrimination
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing
regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"), These
include but are not limited to.
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin) and 49 CFR part 21;
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
Federal -Aid Highway Act of 1973, (23 U.S.C. 324 el seg), and Title IX of the Education
Amendments of 1972, as amended (20 U .S,C. 1681-1683 and 1685-1686) (prohibit
discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 elseq), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 el seq), (prohibits
discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975
and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal aid
recipients, subrecipients and contractors, whether such programs or activities arc Federally -
funded or not);
Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits
discrimination on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing) and 49 CFR parts
`37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations (prevents discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high
and adverse human health or environmental effects on minority and low-income populations);
and
Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency (guards against Title VI national origin discrimination/discrimination because of
limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to
ensure that LEP persons have meaningful access to programs (70 FR 74087-74100).
Page 17 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMEN I"
The State highway safety agency-
. Will take all measures necessary to ensure that no person in the United States shall, on the
grounds of race, color, national origin, disability, sex, age, limited English proficiency, or
membership in any other class protected by Federal Nondiscrimination Authorities, be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under
any of its programs or activities, so long as any portion of the program is Federally -assisted;
r Will administer the program in a manner that reasonably ensures that any of its subrecipients,
contractors, subcontractors, and consultants receiving Federal financial assistance under this
program will comply with all requirements of the Non -Discrimination Authorities identified in
this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to
comply)_ with al I applicable provisions of law or regulation governing US DOT's orNHTSA's
access to records, accounts, documents, information, facilities, and staff, and to cooperate and
comply with any program or compliance reviews, and/or complaint investigations conducted by
US DOT or NHTSA under any Federal Nondiscrimination Authority;
• Acknowledges that the United States has a right to seekjudicial enforcement with regard to any
matter arising under these Non -Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the
following clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient
agrees -
To comply with all Federal nondiscrimination laws and regulations, as may be
a. amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal
non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and
herein;
e. To permit access to its books, records, accounts, other sources of information, and its
facilities as required by the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination
provisions in this contract/funding agreement, the State highway safety agency will
have the right to impose such contract/agreement sanctions as it or NHTSA determine
are appropriate, including but not limited to withholding payments to the contractor/
funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or canceling, terminating, or suspending a contract or funding agreement,
in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and
subagreement and in every solicitation for a subcontract or sub -agreement, that receives
Federal funds under this program.
Page 18 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
The Drug -Free Workplace ncl of 1988 (41 U.S.C. 8103)
The State will provide a drug-free workplace by:
a.) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
b.) Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
c.) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will -
l. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no
later than five days after such conviction;
d.) Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or
otherwise receiving actual notice of such conviction;
e.) Taking one of the following actions, within 30 days of receiving notice under subparagraph ( c )(2), with
respect to any employee who is so convicted -
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate
agency;
f.) Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of
the paragraphs above.
Page 19 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
Political Activity Hatch Act
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal
funds.
Certification Regarding federal Lobb inu
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Page 20 of 26
ARKANSAS STATE. POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
Restriction on State Lobb in
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any State or local legislative body. Such activities include both direct and indirect
(e.g., grassroots") lobbying activities, with one exception. This does not preclude a State official
whose salary is supported with NHTSA funds from engaging in direct communications with State or
local legislative officials, in accordance with customary State practice, even if such communications
urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
Certification Re ardin Debarment and Suspension
(applies to subrecipients as well as States)
•lastructions for Pri inary Tier Partici ant Certification States
1. By signing and submitting this proposal, the prospective primary tier participant is providing the
certification set out below and ag,ees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in
denial of participation in this covered transaction. The prospective primary tier participant shall submit
an explanation of why it cannot provide the certification set out below. The certification or explanation
will be considered in connection with the department or agency's determination whether to enter into
this transaction. However, failure of the prospective primary tier participant to furnish a certification or
an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or agency determined to enter into this transaction. If it is later determined that the
prospective primary tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency may terminate this transaction
for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or
agency to which this proposal is submitted if at any time the prospective primary tier participant learns
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5. The terms covered transaction, civiljudgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the department or agency to which this proposal is being submitted for assistance in
obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency entering into this transaction,
Page 21 of 26
ARKANSAS STATE POLICE
HIGIiWAY SAFETY SUBGRANT AGREEMENT
7. The prospective primary tier participant further agrees by submitting this proposal that it will include
the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may, but is not required to, check the System for Award Management Exclusions website
(li tt Ls: //www.sa m .go vii.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies available to the Federal
government, the department or agency may terminate the transaction for cause or default.
Cerci nation Regarding Debarment Sres wrrsion and Other Res onsihii'i Mailers-Frimary
Tier Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
(C) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this
certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
Page 22 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
government, the department or agency with which this transaction originated may pursue available
remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction,civil judgment debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of
those regulations.
S. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180
and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may, but is not required to, checkthe System for Award Management Exclusions website
(ht1Ps.f/www.sarn.govD,
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information
Page 23 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
of a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may pursue
available remedies, including suspension or debarment.
Certification Ile ardin Debarment. Suspension. Ineli,-ibility and Voluntary Exclusion
-Lower Tier Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Buv America Act
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313)
when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to
purchase with Federal funds only steel, iron and manufactured products produced in the United
States, unless the Secretary of Transportation determines that such domestically produced items
would be inconsistent with the public interest, that such materials are not reasonably available and
of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall
project contract by more than 25 percent. In order to use Federal funds to purchase foreign
produced items, the State must submit a waiver request that provides an adequate basis and
justification .for approval by the Secretary of Transportation.
Prohibition on Using Grant Funds to Check for Helmet Usa e
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
Policy on Seat Belt Use
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated
April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and
programs for its employees when operating company-owned, rented, or personally -owned vehicles.
The National Highway Traffic Safety Administration (NHTSA) is responsible for providing
leadership and guidance in support of this Presidential initiative. For information and resources on
traffic safety programs and policies for employers, please contact the Network of Employers for
Traffic Safety (NETS), a public -
Page 24 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
private partnership dedicated to improving the traffic safety practices of employers and employees. You
can download information on seat belt programs, costs of motor vehicle crashes to employers, and other
traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www,nhtsa.gov) also provides
information on statistics, campaigns, and program evaluations and references.
Policy on Banning Text Messaging While Driving
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While
Driving, and DOT Order 3902. 10, Text Messaging While Driving, States are encouraged to adopt and
enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to
ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or
rented vehicles, or privately -owned vehicles when on official Government business or when performing
any work on or behalf of the Government. States are also encouraged to conduct workplace safety
initiatives in a manner commensurate with the size of the business, such as establishment of new rules
and programs or re-evaluation of existing programs to prohibit text messaging while driving, and
education, awareness, and other outreach to employees about the safety risks associated with texting
while driving.
I understand that the information provided in support of the State's application for Federal grant
funds and these Certifications and Assurances constitute information upon which the Federal
Government will rely in determining qualification for grant funds, and that knowing
misstatements may be subject to civil or criminal penalties under 18 U.S.C. 1001.
AUDIT REQUIREMENTS
The recipient will arrange for an organization -wide financial and compliance audit, if required by 2
CFR Part 200.501 (Formerly OMB Circular A-133), within the prescribed audit reporting cycle. The
audit report must separately identify highway safety funds from other Federal funds. One (1) copy of
the report will be furnished to the Arkansas State Police Highway Safety Office (ASP-HSO) within
three months of the report date. Failure to furnish an acceptable audit as determined by the cognizant
Federal audit agency may be a basis for denial and/or refunding of Federal funds. A copy of 2 CFR
Part 200.501 is available at www.ecflr.,ov. The recipient has been made aware of audit
requirements. The recipient is required to inform the ASP -11S0 if subject to these audit
requirements.
The recipient acknowledges acceptance of these certifications and assurances
by signature on the next page of this agreement.
Page 25 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
ACCEPTANCE AND AUTHORIZATION TO PROCEED
It is understood and agreed by the undersigned that a subgrant received for this agreement is subject to
the Fixing America's Surface Transportation (FAST) Act, subsequent U.S. Department of Transportation
funding reauthorization, and all administrative regulations governing this grant established by the U.S.
Department of Transportation approved in accordance with 2 CFR Part 1201 subject to the availability of
Federal finds. It is further understood that any State funds utilized within are subject to all applicable
State regulations and are likewise subject to their availability. It is expressly agreed that this agreement
including the Appendix (Subgrant Agreement/Contract Terms and Attachment), constitute an official
part of the State's Highway Safety Program and that said recipient will meet the requirements as set forth
herein.
The recipient has appointed the following official representatives with legal authority to accept
this Subgrant agreement, acknowledge the certifications and assurances on pages 14 - 25 of this
agreement, and provide such additional information as may be required.
A. SUBGRANT DIRECTOR
1. Signature:
2. Name:
3. Title:
4. {fate:
Greg a r
Chief of Police
B. AUTHORIZING OFFI
1. Signature.
2. Name: Hon abl ioneld Jordan
3. Title: Mayor
4. Date: I 1 i 1- 4X w
Approval to proceed, effective 10-1-2018 to 9-30-2019 with committed Federal fiends of$ 75,800.00 and
State funds of $ 1,000.00 , given by the State Official responsible to the Governor for administration
of the State Highway Safety Program:
Approved:
Director, Arkansas State Police
and
Governor's Highway Safety Representative
Date
Pa ue 26 ef26
Project Number Request
Sub Project Number
Project Detail
Project Title (64 char)
Sub Title (64 char)
Project Status
Project Division
Scheduled Start Date
Scheduled Ending Date
Actual Start Date
Actual Ending Date
GLACCOUNT#
1010.200.2920-4309.01
1010.200.2920-5210.00
1010.200.2920-5120.00
Project Maintenance Form
31607
1819 (Optional)
4309 (Optional)
Police STEP Grant 2018-2019 - Federal
STEP FY18-19 - Federal
Pending
200 Police
10/1/2018
MM/DD/YYYY
9/30/2019
MM/DD/YYYY
10/1/2018
MM/DD/YYYY
9/30/2019
MM/DD/YYYY
uescriptionijustnication or Kequest
Establish project for federal funding portion of the FY2019
Selective Traffic Enforcement Program (STEP).
Has a budget adjustment been completed? (Y/N) Y
Is this item going to Council? (Y/N) Y
/, Y1, ,
Requested By
Council Date 10/16/2018
Entered By
Need
Add to
Account Description
Setup
Add/Delete PCARD
Federal Grant -Operational
Y
Add
Minor equipment
Y
Add Add
Personnel Svcs - Contra
Y
Add
uescriptionijustnication or Kequest
Establish project for federal funding portion of the FY2019
Selective Traffic Enforcement Program (STEP).
Has a budget adjustment been completed? (Y/N) Y
Is this item going to Council? (Y/N) Y
/, Y1, ,
Requested By
Council Date 10/16/2018
Entered By
Project Maintenance Form
Project Number Request 31607
Sub Project Number 1819 (Optional)
Project Detail 4302 (Optional)
Project Title (64 char)
Sub Title (64 char)
Project Status
Project Division
Scheduled Start Date
Scheduled Ending Date
Actual Start Date
Actual Ending Date
GLACCOUNT#
1010.200.2920-4302.01
1010.200.2920-5210.00
Police STEP Grant 2018-2019 - State
STEP FY18-19 - State
Pending
200 Police
10/1/2018
9/30/2019
10/1/2018
9/30/2019
MM/DD/YYYY
MM/DD/YYYY
MM/DD/YYYY
MM/DD/YYYY
Meed
Account Description Setup Add/Delete
State Grants -Operational Y Add
Minor equipment Y Add
uescriptiont.justincation of Mequest
Establish project for state funding portion of the FY2C')10,
Selective Traffic Enforcement Program (STEP).
Has a budget adjustment been completed? (Y/N) Y
Is this item going to Council? (Y/N) Y
Requested By
Council Date
Entered By
Add to
PCARD
10/16/2018
Add
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2018
Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establish a revenue and expense budget for tracking the FY2019 Selective Traffic Enforcement Program grant award in
project accounting.
RESOLUTION/ORDINANCE
COUNCIL DATE: 10/16/2018
LEGISTAR FILE ID#: 2018-0525
L i,k }( u tche w
9/25/2018 1:50 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
76,800
76,800
v.20180627
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense
Revenue
Proiect
Sub
AT
Account Name
1010.200.2920-4302.01
1,000
31607
1819.4302
RE
State Grants - Operational
1010.200.2920-4309.01
-
75,800
31607
1819.4309
RE
_
Federal Grants - Operational
1010.200.2920-5120.00
71,900
-
31607
1819.4309
EX
Personnel Other - Contra
1010.200.2920-5210.00
1,000
-
31607
1819.4302
EX
Minor Equipment - :
1010.200.2920-5210.00
3,900
-
31607
1819.4309
EX
Minor Equipment -
H:\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-10-16\2018-0525 BA FY2019 STEP Award 1 of 1
Q1,4i 2I3—/R
State of Arkansas
I v•kI74V.
ARKANSAS STATE POLICE
,,,.......4.:..,,•• ..:
-
I State Police Plaza Drive Little Rock,Arkansas 72209-4822 touve.aap.arkaneas.gov
, Aaa illitnlaisaaon
9#:qt.P7lIR7r "SER VINO WITH PRIDE AND DISTINCTION SINCE 1933" Withriaii:44iyant"Diriltifir
.„.,
. 4
September 13, 2018
4 ;
ARKANSAS
Greg Tabor, Chief
:
STATE POLICE ' Fayetteville Police Department 1, •
. ;
COMMISSION . 100 West Rock Street • I
Fayetteville, Arkansas 72701
John Allison
Chairrnan RE: M5X-2019-06-06-09
c.omgy OP-2019-02-02-09 r 4
SE-2019-01-01-09 `
Bob Burns Selective Traffic Enforcement Project (STEP)
Vice-Chairman
Link Rack
- Dear Chief Tabor:
Jane Dunlap Christenson
Secretary The above referenced FY 2019 Subgrant Agreement is enclosed for your
Flatritom
review and signature. The Subgrant Agreement/Contract Terms for this ,
'.0togradfi .are made a:Oak of this agreement and should be,kept In your
Neff/Wore
. BellaVitleo , 4§00'W:i:06:*Ith:your copyofthe:signed 0--greement. The agreement may
,
not; Include all itettis:.presented In your proposal. Only those activities
Bill Benton Included:lh'the.agreerheof are eligible for reimbursement.
Heber Spa),"
iI
I , Please return the signed agreement .(.1000. the enclosed Subgrant
Stephen Edwards Agreetheht/tontraotTefm4)to our orNea ',..pppnas possible. We will t004- '
you a copy of the fully executed agreement.
- ;
Jeffery Teague We look forward to working with your agency in the coming year.
RI Dorado
Sincerely,
_______ia6t, : ,, , .,‘ ,.
Bridget White
Administrator • .
Highway Safety Office
Enclosure'
C: Agreement/Contract File I
,
;
. .
t
4'•
•
•
I. .
1 .
. . ,
. ' .
.;,.
./.. ,
=,•'4,11,Mti :
•
State of Arkansas
ARKANSAS -STATE POLICE
. 5
I State Pollee Plaza Drive I.ittle Rock,Arkansas 72209-4822 wonv,aap.arkannao.gov l
Asa Hutchinson
Willtiinii.,Biyant
Govamor "SERVING WITH PRIDE AND DISTINCTION SINCE 193$" • Plf,000.. 5
FY 2019 HIGHWAY SAFETY SUBGRANT AGREEMENT
OCCUPANT PROTECTION PROGRAM
. i
ALCOHOL & OTHER DRUGS COUNTERMEASURES PROGRAM
•:, —
SPEED ENFORCEMENT PROGRAM
. i •
:RECIPIENT -GOVERNMENTAL UNIT
IFti,:et*ittloTOlice,1)ercitlittOt -City of Fayetteville
100 West Rock Sfreet _ . 1100 West Rock Street
frayette:Villei'Ar44ai 72701 1Fayettoqle,Arkansas 72701_
. . . . –
Telephone:1479,4.8,74 1
i,
Fax: 14n:4,4355r 1 ,
•
1 • PROJECT NO
i TAX ID NO:. IIVI5X-2010-06-66-00
10P-2019-02-02-09 - I
171 6018462 - -
9E-2019-01-01-09 ' I ..
. i
WIL4:01TAPPLICATTOM- " FAIN Na:., (See Invoice Form page 11)
Initial DUNS*NO;,jo76$7.142: --
...
E] Revision ii11-0Jitet'hitt:
I: ID Continuation
Selective Traffic Enforcement Project
, . 4
::.
: 1MilAt inlo fir E e if:StARTINO:DATE OPERATIONAL XgtktiklAtiliter,
fricioetioir loo: . — ;I telty,orfayettAsiviile,
AMOUNT
COST CATEGORY 'tlititiiAt STATE LOCAL PROJECT PERIOD FUNDING PERIOD
Personal Services j371*(iti'ti 1 I Im140.00 j From 1041:2From: 1 ii-.r-;201 ii.
To: 9:50-241.9. To: 19..-262019
Equipment Isa.aeom: I I 1 I I
Maintenance& •
1 1 1 •I $4,880.00
Operation FUNDING
SOURCE AMOUNT i
Other Direct Costs I I J$1 00000 I 1 Federal 47.6;800,00'I !
1
Indirect Cost 1 1 :1 I State Isi;o0o:oa, I,
Administrative Costs 1 1 1 1 1 I Local JP 8,000.00 j
'rota! 575,1100,00 41,000:00 518,000,00 Total Isa4;a00.00 i
Page 1 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
TABLg:OrCONTiNTS, Page
BACKGROUND 3
PROBLEM STATEMENT 3
GOALS
SCOPE OF WORK . „
4 4
WORK STATEMENT
5
SUBGRANTEE INVOICE FORMS 11
CERTIFICATIONS AND ASSURANCES 14
ACCEPTANCE AND AUTHORIZATION TO PROCEED 26
SUB-GRANT AGREEMENT/CONTRACT TERMS Appendix i
Agreement Prepared By: t1a06y Brakebill
Title:ipeditimmanctier
Arkansas State Police
Arkansas Highway Safety Office
1 State Police Plaza Drive
Little Rock AR.72209
(501)618.MEI
(501)6184124 tax
Page 2 of 26
1 .
ARKANSAS STA l'h,POLICE •
• HIGHWAY SAFETY SUI3GRANT AGREEMENT
.)1-Atk' itat :
The State of Arkinsas is taking increased steps to address safety on the State's roadways as part of an
ptibrt.;to-iiroleriwnt.inobvatlite strategies toroducetraftic fatalities throughout the State.. The Arkansas,
Highway Safety Office(AHSO) considers safety issues by focusing on behavioral aspects:at the citiyo,
level. The goal is to reduce highway fatalities by better identifying driver behaviors that cause fatal i
csoilicAip*Mttitiri0060iti-ris:t6-address:those behaviors and targeting locations where fatal crashes ,
1 A
occur.
. 7
Based on afiVe-year average (2012 — 10161, 525 people lose their lives eachi year on Arkansas: 4;
• : •
roadways. In 2016, there were 545 total traffic fatalities compared to 570 the previous year. Over the t z
. :
V'.
same five years, alcohol-related fatalities (fatalities involving a driver or motorcycle operator with a
BAC of.08 or greater) averaged 135 per year. There were 117 alcohol-related fatalities in 2016.
An additional area of concern is occupant protection where in 2016 there were 194 unrestrained
..
passenger vehicle .occupant fatalities In2016,. .. Arkansas' safety,belt use rate was 75.1%, while the
1
'i.la.tional use rate stbact at 90%.Arkansas' safety-belt:use rate increased to 81%-in 2017.
Also of concern are speed-related fatalities where in 2015, 90 people died as a result of speed-related
crashes.
Strict enforcement 4)170*:$AtO's traffic laws, through Selective Traffic,Enforcement Projects (STEP),
has beetkprOVeri effective in reducing traffic crashes and fatalities TheStately:I:11 continue to use this Y
strategy to address its traffic safety problems.
. ..
AntOttLEWSTATEIVItbIT: .
,
The city of 111;aionevi* I is'atornintinitY of 173580]residents. The city posted Ffitraffic fatalities
from 2012 throit020Marid?of thosels I were alcohol-related and 0 were speed-related. A seat belt •..
.,
use rate oflfgrAI-iVas recorded in 2017,_
i
' 1
In ji999 I the ,Ifl4y,o(toyille Police Department I began a proactive approach to collision !4
reduction which included implementation of the STEP through a grant with the AHSO. The
Department wishes to continue to operate aggressive and sustained selective
traffic enforcement, as well as, participate in the State's Impaired Driving, Seat Belt and
Speed mobilizations/campaigns:
GOALS
l'he overall goal of this project is RI kuce Ithe number. of traffic-related crashes and fatalities
by conducting a Selective Traffic Enforcement Project inIrayeittvit$ I.The goal for each
component of this project is as follows:
Alcohol: COMOrient. (Section 40)41(40,7c ithe annual number of alcohol-related crashes Ili*I its
and jecatitc. j:":alcohol-related fatalities[from J2 as recorded in 2016.
. :
seir8elt:Oomi5o1-tetif(Section 402)-Increase seat belt use[from][014[as recorded in 2017.
Speed Component (Section 402) - ieduce the annual number of speed related crashes[from P"."3 1
81'011111'6164n Ispeed4elated fatalities tat 10 1 as recorded in 2016.
•
I
Page 3 of 26
ARKANSASSTATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
SCOPE OF WORK
PRO CT (:)11.';IEeTi:Vt'S: This project's primary objectives are to achieve an
average of two (2) - three (3) vehicle stops per hour per officer during seat belt enforcement (with an
emphasis on enforcement of occupant restraint laws); two (2) - three (3) vehicle stops per hour • !
per officer during speed enforcement; and one(1)DWI/DUI arrest per eight(8)—twelve(12)hours per
officer during DWI/DUI enforcement. A public information and education program will support •
these objectives.
Mktirkiii3Ok&AOATION'BY ASKIISO
ADMINISTRATIVE: X
IMPACT EVALUATION: X By achievement of project objectives.
REIMIRIMMtNir ACTUAL td8f ONLY .REimutmsEmvstrti)MrtsASP/AHSO will reimburse the recipient an i.
I.. **Otteligible,for reimbursement
amount equal to %of all eligible
cost. Federal Funds: 1s75atio.oli)1:
X ASP/AHSO will reimburse the recipient an
State Funds: Ist,coo.00:
amount equal to all eligible costs as 2. Only those orders placed and costs
identified in work statement. tneutted during the;,following time
".
period'shall be.eligible for reimburse-
ment:
(Date) 10,146.14,,to(Date),4,66461.4
3. The recipient mtist,bear;iilLee.A.c,ii-ot
eligible for Federal, .reirriburierderit.,
Federal and State regulations shall be the basis for determining eligibility of costs,as detailed in the
General Provisions and Subgrant Agreement/Contract Terms.
This agreernene may be amended only by written notice in ,advance: and in accordance with
ASP/AHSO.04Iicy. (See Siigrat.it.Agreettient/eOhteact Terms).
•i•
Page 4 of 26
1 ,
i
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORiCSTAtEIVIENT:
- - .
A. The recipient,IF41YhlteyillePolice Department' - in exchange for consideration offered by the
,..,.
Arkansas State Police Highway Safety Office, hereafter referred to as the Arkansas Highway Safety
Office (AHSO), and in the interest of improving highway safety, hereby agrees to pursue the
1
•
achievement of the following objectives:
Pt
1. Appoint a Project Coordinator to be a liaison between the recipient and the (AHSO) and to be
responsible for coordinating selective enforcement activities and financial transactions associated - V
with this subgrant agreement. Herein,give signature authorization for the Project Coordinator to
request reimbursement and agreement change orders when.applicable. Compensation',fat the
Project Coordinator will be fti*local Thhds.,
1
2. Project Coordinator, or designee, will work with their designated :2‘fqISO Program Manager to
ensure they understand State,Federal and Highway SaferkOffiee policies and proceaures.
•
I :
3, Ensure that agency maintains an enforced seat belt policy and provides the AHSO a copy of any
i
I revisions to the policy.
I! .
i
.,
11 ,
4. Conduct selective enforcement of the State's seat belt, OthiiiigNyhilintoxiCate&Oniditiviot
Imiler the influence (DUI), speed limit; child passenger protection and motorcycle helmet laws
Officers are tocompliancewith
ensure at
;.the State's seat
belt and' ::child reitthiht laWS,iiiiiihiliff ;!
,. . .....„. ,
vehicle stops. Enforcement should target locations; where fatal/serious injury crashes are:
oceOrring.
5.
. , . .
5. Scat belt otifereeeferit.(from 6:00 a.m. until 9:00 p.m) will emphasize enforcement of seat
ii
belt and child restraint laws.
Sieed'enfbreemeiK(from 6:00 a.m. until 9:00 p.m.)will emphasize speed violations.
DWI/Difi,:•eiffeireetneritwill emphasize enforcement of DWI/DUI laws and start no earlier !
i.
I,
than 9:00 p.m. and end no later than 6:00 a.m. any day of the week. Participating officers
P
.. :
are expected to average two vehicle stops per hour when not actively processing ii::',DW1.: i.
I:
arrest a iiiik.DWI enforcemenC T
The AHSO retains the right to limit or modify enforcement hours and days at its discretion
I
and as necessary to help projects meet performance objectives as stated in Work Statement I
six (6).
Officers working on the project are expected to enforce all the laws cited in this agreement 1
during seat belt,speed, and DWI/DUI enforcement. i 1
i
I
i
. I
i
Page 5 of 26
1
.
ARKANSAS STATE POLICE ,
` HIGHWAY SAFETY SUBORANT AGREEMENT
WORK STATEMENT i
6. Performance objectives for theolcet,lind.individual:partieipa`tine off cers are as follows: µ
pr
;Senfl elegneed DWI/DUI
Average 2-3 stops per Average,1:arrest per
hour per officer 842 hours per officer j
Nothing,in this,agreement shall'be interpreted as a requirement, formal or informal, that an
ofcer°issue a specific:;or predetermined number of citations in pursuance of the organization's
o'bltgattdns hereunder.: The organization agrees to complete the above: stated objectives in i
add tioni:to coimiping;
letthe normal routine agency,.traffic enforcement activities.
7 `Participate in two (2) Seat Belt, three (3)DWI/DUI, and one (I) Speed mobilizations during.the.
prolect'.period. Must participate in the public information and education (PI&E)activities.:(pt'ess
conferences/news releases) in conjunction with the'mobilization activities. An informal seat belt=
survey:conducted by the agency:will also precede: and follow each seat':belt mobilization for
evaluation purposes. Mobilization dates are as follows but are subject to change.
• State Thanksgiving Seat Belt Mobilization-November 19-25,2018
_ • National Winter DWI Mobilization-December 14,2018-January I,2019*
• National Memorial Day Seat Belt Mobilization-May 20,—June 2,2019 . _
• State July 4th Holiday DWI Mobilization-June 28-July 7,2019
• National Labor Day DWI Mobilization-August 16—September 2,2019* v
• State Speed Mobilization—To Be Determined
*Conduct checkpoints and/or saturation patrols on at least four nights during the National DWI mobilizations:
.
i
Participation in all State, National and Regional Mobilizations is a required activity of
this grant agreement. Project activity should be managed to ensure that sufficient funds
are available to participate in these mobilizations. The amount of speed enforcement
conducted by the project is limited to the SE funds budgeted. Submit a mobilization
report within 15 days after a mobilization period in accordance with the format provided
by the AHSO. Agency is urged to participate in sobriety checkpoints and/or saturation .,
patrols during all DWI/DUI mobilizations.
8. Conduct Public Information and Education (PI&E) activities to support the objectives of this
project. These activities will include, but are not limited to, issuing a news release at the
beginning:of the project period to notify the community of the project'activities, conducting=a
1-
Minimum of two:media exposures for each mobilization e.g., newsconferences, news releases,
interview, reporter ride-along and participating in a minimum of.two '(2) other community
activities e.g,community events;health fairs, booths, civic/school/employer presentations.during _
the year. Please click on www:trafficsafetvmarketing..gov for materials to assist ydu in
conducting these activities.
i
Page 6 of 26 i
i
I
ARKANSAS STATE POLICE ri
•
• HIGHWAY SAFETY SUI3GRANT AGREEMENT
WORK STATEMENT• „. „„
.. .... .
9. The only costs.eligible. for reimbursement are-Selective enferceinent.(WhiCh includes officer
. .,:._ ... .,„ . ...
Iklycl':'.4PPII.cabl0:140ritritt) .611.4.*OfO *4ts'(spp,V91.1e-.$(4temeot 1.9) and pre-approved
...(see Work Statement 14,TliC.,k,CCipinnt:v411•,bn.reimbursed for officers working selective ,3
enforcement At.-4.1.tateifiat-„doesheit:eiteted one and-one-half tiniCS'ilie,,offieees:-.regtilarifintirly I' 1
rate. • Reimbursement is limited to one Offider.per 15470. .v01*. Officers :ow also be
.... ..
compensated,.at the selective enforcement rate for liours, spent conducting seat belt surveys
associated with ..mobilizations i and iiilig spent working at clinics „IiaSeolated, with the proper
_ .
— . .••.„.• :, :child .,
. . inttallapbrt:of safety scats. Hours: spent conducting scat belt otilfyoy. participating: in
1
,...,......
•
sobriety checkpoints, or working at child safety scat clinics Will not.!beosed::.,Wbetroatotilafirg !
... ..
enforcement'perfOrtharice„andySlibuld'ibe:rOppttbd separately-Aqihp.:44pp)Ortithtiii-.Monthly report:
•form.; Officers compensated.iiiiiiiigfrifkiagrAgiqn-r*aj I work strictly within the scope of this
i•
.project While..i.0001P.Iittg-AtAies. in connection with and being funded i.)Y:thkAgrepmerit,:. '1:4,4w* ,
worked on and compensated throgh-ithi-§•:-ageotrierit,pititt not supplant (be a,%.su.bStittItkil'O4 .t.
. .. .. . .
regular regular officer hoursand.0y Rotitine.•patiafunetiOns, including crash.;inVeStigatibht,,'Wffl be i
,..„ ., ....,., ,_. .... .... ......... .. . .... . . .. . : . .,.. .
444igoo4.10:pdesolifiabregular'0*y,' Ii010;g project officer become involved••in routine patrol
1 • .4hetioli§..- 1i110,:16.04401iii•;i614.0've.,,e6forggplqpi,;•thg officer will Ei - tkiril*ii:..s.444 ti0,*fipt,
i
1, ,,,,.„,,....„.....„ :,..: ...„..„.. .......
ifunds. No 0.0700gpmemtot can be compensated through this agreement. Note: Consistent
t
#0-4. federal guidelines officers working Selective Enforcement should be compensated in i
•-
.1
- • ' aecOr44..rteWWI,:4*OlOfent`..ci.Virthri* tioti and nothing in this agreement should be !I
l' I ..,.......... . .....
iptimfttod, as authority to violate agency•policy. Submit to the AMC! any revisions to i
agency overtime policy within 30 days of the fellfeetiVe date of the revision;•• ..
..,... .--....::
•
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10, If child safety seats are an approved budget line item on the invoice forms, purchase and loan
. i
child safety seats in accordance with AHSO policy. Seats must be purchased no later than
, .
February 28, 2019. iiiVoieeS...lbeitie.:seata.must,:be submitted 'Xi:tithe AHSO within 30 days of
piotkfe, All purchases must be in compliance with federal, state and local purchasing laws and>
1 .. ... .
regulations.
11, If eltipnieritit...ah,tiPprOVed 'btidger."!litie item on the irivdit . totitit;:,:tiiit6hiad":.lhe following:
:E.equipment to assist with the enforcement effort:lone(ttnic: 'r3dr und flvc(5)perub!e bv,th Ic:.L 1,4811
W
estimated cost of j$I;410401S:00::.' leach to be.'used:,dtiting overtime traffic
•
—.,..... .. . ..,,. .. .
•
enforcement. Priority use of this eMiiphierit-shall be given to those offfeett::actiVelymottiog
....,..,,,._... _.... . . . . , ,. . , .. .. . .• . ...
szap.OrOteeffidlif.,,Akitaiee:ii::.prOVided hereitythat throughout the:life dit.Peettiiiey.-.OftAi
..•
*14066* it will ti *-0 for#1epurposes expressed or implied in this agreement. All
ptirehaSes•lKiSk.he in compliance with •federal,-;state and local ptirehashig laws and regulatiOns-:.
and if :applicable,- be listed on the National. Ilighway Traffic Safety Administration's
current COnfOrihingProdhetsList of EVidential Breath'and Speed Measurement Devices. ...ALI,i .
eiihipiiiiiifiiii..ediaie,t nittilbe,ore-appraiiett in;writing anti Milsf comply will: the'BUyAnteriOtt.
._..... _
Act ..(S60'0'40-;,,kOf,.ffie!Cert:Meni,inns and Assurances).
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Page 7 of 26 t
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1
E
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
12. Ensure that all officers working on this project have successfully completed the National
`Highway..: Traffic Safety Administration's approved courses on occupant'.protection usage and
enforcement (OPUE)'or traffic occupant protection strategies (TOPS) training and standardized -
field sobriety testing(SPST)during the project period.
t
13. Ensure. that all officers working this project are familiar with Act 308 of 2009 (the amended .
mandatory seat belt law). Effective June 30, 2009, the Act makes a violation of the mandatory t •
seat belt law a"primary"offense for enforcement purposes.
14. Ensure that all officers'wetking on this project are-familiar with Act 470 of 200. (the am:etided
"Child Passenger Protection.Act'.'). Effective August 13,;2001., childrenunder the age df fifteen
(15) years must be restrained and any child under six (6) years of age and under sixty+ (60)
pounds in weight must be restrained in a child safety. seat. Violation of this Act is a primary
offense, meaning that a vehicle may be stopped if there is-probable cause to believe-thatlaw i
is'being violated.
15. `Ensure;thgall officers working on thisproject are familiar with Act 561 of 2001 (the".08 BAC
law") Persons arrested for violation of Arkansas Code Annotated 5-65-103 and 5-56-205 shall
be determined to be DWI arrests. Youthful offenders arrested for violation of Arkansas Code
Annotated 5-65-303 shall be determined to be DUI arrests. I s
16. Ensure,that all officers;worktrg,on this project are familiar with Acts concerning.;the..use of the "
cellphone while driving Acta 181 of 2009,"Paul's Law" prohibiting.the use of hand held cell 1
phones for typing, tenting, e-mail or accessing the; internet While driving; Act 197 of 2009,. - 1
•
Iimiting wireless telephone use by young drivers:Act 247 of 2009,prohibiting wireless telephone_
use by drivers under eighteen years of age and drivers who are at least eighteen but under,:twenty--
one years of age from using handheld wireless telephones (allows .driverswho are at least
eighteen but under twenty one years of age to use hands-free wireless telephones or devices);and t
Act 37 of 2011, an act to improve the safety of highways and roads by prohibiting wireless '
telephone use in school zones and highway work zones.
17.. Ensure department implements policies and internal controls to prevent fraud and misuse of grant I
funds.
18. .Submit monthly reimbursement requests, total match reporting form .and activity reports; t
including PI&E activities, along with. a cover letter(s) by the I 5th of the subsequent month in
:accordance wrt`h'formats.provided by':the AHSO. Also include with the:reimbursement:requests
as back-up supporting documentation, payroll summary sheets which accurately refleetspayroll _
disbursed by the agency for STEP for the time period requested and invoices:for any eligible
items;purchased i.e. child safety seats) along with proof of payment i.e. copy of the check, The • -
summary sheets must record each officer who worked, dates they worked, number of hours t
worked for each date; regular and overtime pay rates, applicable fringe rates and be signed by
both the project coordinator and, an agency payroll or fiscal department representative. An
Annual Project,Activity Report will be submitted in accordance with the format provided by the I
AHSO. Thisannual report and the final reimbursement request are due within 30 days following
the end of'the project period. Final reimbursement will not be Made until a satisfactory annual '
report is.submitted.
Page 8 of 26
1
ARKANSAS STATE POLICE
• HIGHWAY SAFETY SUBGRANT AGREEMENT
STATEMENT:'
19. Ensure all officers working STEP sign an Acknowledgement Form verifying that they have read
and understand the work statement and reporting forms for the project.
4•
•
20. Create a--project file for maintaining the agreement,xtrallotiti6iftitlaCUnieritS. The file will
contain a copy of this agreement, agreement terms, and officers sigtied the Acknowledgement
Fqpr. ':gpV4toct-AFTSO.pOliCiWand:PrOtediireS, PaPi4 or procedures of therecipient.tiittp,d to
this project's activities, copies of monthly activity reports; Al -STER-diiiiy.WOrkiheetk:
tOlihOtierifeht: requests, payroll summary s4eqts outlined Work Statement 18,, 'OW
•
. ,
supporting 'P*4* documentation such as payroll printouts nd invoices, a :copy
P9tr:ct91.1040PA relating to the agreement, and documentation of pittilic infamiatien, activities
should also be included in this file. Tha.pe*tiSt be maintained in one location and is subject to
review by State and Federal authorities responsible for of this agreement. Copies of
time sheets, original AillSO STEP daily worksheets, and .citations for i#111; officers paid
through this agreement must be kept in this file. Time sheets-: must have officer's and
supervisor's signatures with attached• 'supporting: documents. AHSO STEP daily
worksheets must be completed properly and have the officer's and a supervisor's signature!
lallia-61ig.!41040**0:04T07-iltOrOpoenteot.
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Page 9 of 26
ARKANSAS STATE POLICE
• HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK.STATEMEN'T
B. The Arkansas Highway Safety Office(Al-ISO)hereby agrees to perform the following activities:
I. Reimburse the recipient for all eligible costs incurred in accordance with provisions stated in the
Subgrant Agreement/Contract Terms. An analysis of reimbursable costs is
Y provided in the
attached Sub-grantee Invoice Form.
2. Provide reasonable consultative assistance to the recipient to aid in the achievement of project
objectives.
•3 Conduct ;administrative: and/or onsite evaluations to assess the effectiveness of the project;
Evaluations wall include; but are not limited:to;.a review of activity reports examining progress
;toward objectives stated in the;work statement, reimbursement requests, fiscal management and
on-site monitoring visits.
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Page I 0 of 26
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Arkansas State Police r-''/N-.. ..
-#AAts-... .. • ' ••-..y.,Aivs- . - .•
Highway Safety Office t.. — t.,......11,
.,,,,,,,..1,...,• -.
)
Subgrantee Invoice Form
FY 2019 `A" •'1,,,':,t;;;;-: • '
j ".^V.-''''''.4.' •
•••,,..•.,,..„4'pON' . i
? i
. . Selective Traffic Enforcement Program
- ..,
• -Ts.tiliGieAN'fii:• . .1-.• i.-1... •4iiblf1200.442r02-0.9::::!1:,..,..!:,;?:7..i;v.A.,:WAittrtirtRitliii;'L4.iiiiitittz''.•90/1-142:4'4'...i.,'tiNW,-..4.;'•i,:tv.i,',A1:i. i:%-t,11.4 t;`,."-.3.U.;;I:.;.:;',,`;;,. '!
P:0104i4i4,00FiaZfi'4 "il ,004ftriftal‘-.4141i-4:Vis,_ii4ilfitillii4i1N.ti'"!,:f•itV..,,.• 7,,,f;-.1 P.,1,1t:',;t4!"4.,•-,'-• • •,.
•
',''' '' :.......„.,,IlL,-,,,,2.•,,, g3VitiO''.:$440 60,-,3'''aird , *ititiONAIOtiMilliTiViti-liw4441&.•:• .‘'.e 4 lk•OZWU.41 .1r-''''i i ..te9Wigi l •
"''': ' -: :,.-:.•‘`.. ‘ ','7;:'..7 '4,:- •i,a,A ..'Z'''' .,,•-:''" '•.-.4•,,-"-- ,;,--:-1- -'• s.i-•- -','r-*; '
. •---- -.„ . -; iit --11410'0.4t..gsVP041$.:11tiM. !Ski% 'P.A, t''r'; 1-Whie,0 • . ,,W0,44r1.: ,I
:, L-- • ,.,1.7-,_•-- :::-.'::*:-.... t.:,•....1::•1,.:1,AZ:4'.7-. :14,4•A•:,-*,. ...t.-:.!..:.1:i,4AVAff$7410'.90104.0. 00.1M werady. -1„,'.r -*:;Alit A\ 21T6, 0.-tatai
tOlittiii40.14ftf.-..:!:..7.,,... 1144044_7....s,'«-•'"r.r.'.:,'-.‘,:::::..:::•;...Z...;.'4•: XilftsUpiipittayfilit,,,Vir.4-,clitaakijit ,14..g5V;11- li,t,‘\4„k:),.,,-d: .:7t5,44,w;;V:11,1
.i...-7-(fXYCI:-::;.,;:.''' ..f Yi Wil.IttftiliAtio'404%005-...4V4kt.4'rr•killYi*' Oifttly:offii,11000,o't.s:,-;4W.4... '..s 'c NSA i '.''.'•',..,')Will.,
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lottc.c7,,...,,,,,...4:::,g,.yowatiottlitAk,4...0.1;?...',!:',..c.Pitgal',•11.A.YOY,t-V.:lkii4AM'.:':- '•:-.:::4*S.1-W1•,,=!.j'aaliA '''igi 1,:,.".Ii'4i3O&M's..''.. • 1 ,•
- 1
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'.. I.. :„..:;.••;',- ' - ir.404;•;1":1A,1‘.:1,.-. .r..i,......i.'49431,-.5T830000-405IOOfi'....1;14..ic' .„,
. 44;-W,,-,1f41-i-.47-.5,:avil,..1- git4ix,;'iv,,,1%,..,-41,wlm,f,
.:4..ra1,-...-....1.7, 'ft,z,- ,-2,•=.
• —- •• _ ....,, - :, :,,--,-- •-yi, -- ---.-- , ,,,..,.-R,;.•;. litr,40:-"i5:x°5-:i7
.r.,P47.4„,,Vcanr.407;10-"- ',.,°z,-, -',jiff. . ,, ••••‘ --
Rsq44tmoton,,,:: ,, . •.=. • 1
., ..:.."•!c, ‘,..;:;4".,'.7:4.1$0e.dii,,* littrfl(r'Ebrar;t7 :61:1P.:651t,iiIST8P) , . • ".-- ' --" i
. .
$uiiiriitrif*iiiiniiii.tiC.,'k.171:5,:::,..ir',....:,::,....!tilieiieviite.-PoliC:e'bcpartment ' - -- • i.4,.;... .t.i;etirlififiii't71,-,.-3! ...47q,;187-35b0. ....i . i
.. .... .
I . 10411(Ole;ikiiii4iifitl";.0it,Wiffir..iiq 100 West Rock Strtet. .. .:Fayetteville Arkansas -_-••....7270I,_•-: 1•5'l:i i
-
441, ."4":1•Wi':';1:1'!*74•:'1 Y.'-'7,7:::72272 l':•-•,..-- ".."."7 --''• " ..
,• C
..„ .,
Budget Approved !: Revised -,-.1.)140i:ii...iViar-...4.•'-',,, :#4#440:f3:i fi,ir..,;;k4:jfVpiti*1 :;.:i;°•/.:t,;ii Remaining -,-:•,
„ ..
CateCiiiilitits.0i,-,.....- - , tiatliititliiiiies' ..-.1',.•,,,..•.,:tn'alioiik,„,..,'.14!tmlifitoPir;i1•-1,,,71,Ae...0t*-litito-,&,46.i,:, ,,,.. ,n,id-it....,...,..., .,.
, . wok"§0.-miatjtvr:dam'kt'i-irg;Y:04MR411gin707*- -V-gqKIVr-vq°41-1)*.tCAX:V.4 SfM-4,i:k1:OM-r.2,t41.4!". ...)-:-x,14;:-.,:,- .,-..--. ..f..:..'•••••„A%.1.',-'s•-..;,fisls,7,•;4,.
,t
I .
Scat Belt-402 OP ''-71.::-:- .1 . $itijoii,'•,®;-” - --•... - ... • - :- - " "'. .:.: '- ......... Isiiiitiilfitij.:: I
!
, -
Speed-402 SES I 2:400:op". •:'--------' ;::- • .• ' -•:-......: -. .... ...; ! ..si2.ii,;a60; : -
... . . ......
Dimui:.,:or;i 401m sx- 1., ' ,las.i•;*.i0f0.4:-. ,.. ...- ••: '.• "I- - ' ...._ • : - .•• i .":-. :-.1.2.:...7.
I '9-0)....-W2AlikA•-T-CC---WP:i143'g#474-1,.NiVil%111...WIt *, -' 'mAti(vfAit,:k.Vt4S*Atot,c4itft.-44g3St ;,:.• 7,,..)-
Child SafeiScot • !
.... ....,.... .. .. . „.. ... ... . , . . .. .. „......
.00
9.140! ii e.' Vo)35-21.cii,:li traVikiM17AITANIJAIN.e4M-V.41X 0741$4,1M4c-47 4 4.2 o:Ve.t•-4 M.,itoat.0441-,li,1:4tio*AVAVAV.,?4-.TAI.••' 1...... ...-4- ,..%.-;• ;
5'esTs:495:•ms.x:-7 . ....-.. .-.7 . • ,....: .:-.;.$2A00.0Cr. . ......_- : -77.- . ...---.._....
'''-; -; - • -42;40b00r;
„ z
. „ ....., .„.. .
I motor radar 402 SE $450,0.002 . . . 2 - --- • •
•-,51i5000 •
-
I !TOTAL „..,."-... • . .. S76.800.00.' scoo - - " -• - " - $76,800.00- - i
m‘,..ui,,.b.idi,Edi equipment acquisitions of lovi..;luir.:(299,9.-4.999.99)or capital(0.000.00 or'greater) - '" '*."' AinCititstraft this : c
and submit subgrantee low value and capital equipment inventory fans with invoice form. llteiftliet
On behalf of the subgrantee listed above.1 ccnify that the items for which payment is claimed were furnished
i: i 1 i
,wider thc authority of the law and in accordance with the terins of our grant with the Arkansas Siete Police. .
clsax1ez . , .
..•
Mei.f.O.WV:iffliti.Wf.7);44:41"*Z''...tir.:tki:S^,i;:stfe4t,%: ;:i?. ..iik'i4;AIk".': '''..1.*'*''f:;;; : **'..:'"1:. 1!ti 0'itilikf i' V4ik:wifi
:. .•• ....
,•
-',;.--'''.,..;.';!..i.':.:' ,.::4r, :1::::-.7.-:t.:9St,,,.:: .:.1%7:7•:.:.C,44.q.' '.;-7...,1?-,;.•!77 -:::.;,:,-.;1',..• - l'7- A:',RI.:;':IF,A14,?c31,.t:'/&14,3ii - -. ......... „ 1
ilite: . "'
phiji.ef..c.iiiiiidliraioef.•'—'-'%•.,,,.."•,•,....., -- --•----C---;••---------------1-- -'''' •'%';'"'''- ' ---;,,-:::::-....-;,-.'4.'12
':-7,,,,,..r...,,:-..;,.•'<.i.i;•s.„'-•,:sill,F,t,v..:4;:'...-f..:';i,•%.'.,:?.;4f,.i : ! ;,.
• ,...-; .. •.•:-.,..s.. -,.•,22.: . 27! .22' •
• ...!' ,22.2* '2.'22 .1.2
."2. $.,..,„
conSitet,t*SsiOligiiti,xiirriiis-44--: ••-••-:: - ';' ,r'''''''.-'- -.:".. ';7 . ' ' . ''' - --t• 17.0611-ct:gbliiifi';'4;,,,,-''tzi•;419-587'3580 ' c
• . , ,
;
1 :
40 IcAti$8$01 At CIWII04,0,-AVONi•;*:,a':.'''......7';`,:',. Ef 3' it".f.t.'-i,"7-1.,.. -','„' . _ .-.--;-: ',3-OUTLINE AGREEMENT ti:
... . .. . . .. , . ...,, . „ ... ............... .
' VENDOR'II; AGENCY CODE: 0960 •• DOCH: ••• • ' ' , ., ,
. .. ..... . , . .
PO td: ... . .._ : GOODS REC.": .. .„. MATERIAL II: 4i2II9982:
......., .. , ...- -•....• ....... ... .. .,,....„ „....
F('.!aTiVii51)gt TS.
. _ ....cit44,01*iiiiig,,,4:4„it.-4.,,,w„.i.•igri.,,,7,,:pg6.41-.,-;••,i...-mi,1.rliFZiircidee:itttit&•141.W.7.4.eilia‘RiiiiiiiittOilsk::: .iY.Nef4Miiiik.:54--k,-,-;:r..:4),M.;..r$tlit..ww1,,,,fp,14•:,-J.4,idi•- . _ ..„. , •
siootol no: - ' . . SMP2003 .„."... . .IPJ .. . .. 456708-- #.0960.402.19,0P-004-S
.
5100001000%. „. E!.....Sh1P20D3.. . ,r. 1RJ - ,,,, , ..... '
45670a c.osso.4e2-19.se-e014
. . .
51011001000..........__„.., .,,,,., SMP3021- --- IPJ"' .
- .. '.
5100001000 : Stp0000 " '... .190.. . • . • •' ...456714 30960.HW.ViirfyTtAttge).:
, .. -,.,. .. ..
TOTAL.. . .. - „ ••• •• • i, .
titii4EWEiV4i.Willqi.05.gtO16**Wi3Ali,1:4191111AE4:.:te q-7.:ii:Xtit;.fliff . .... ...„ . . ..„. .... ._.. .., __ .
Program Specialist..., :.. . ,' . ,... • .. .
- i
,-
Fiscal Manager . . , . ........ . ••,'.
• ., „c
Iligh way Safety Manager ' . •-.•- 2
._ . ..... . , _
. „
, . • 't
HSO Administrator Signature: • DATE:
• . .........
' ..
Attach Completed Line Item Detail Sheet and Mall To: ' Arkansas Slate Police _ . ...... ,, . ..
Voucher t$ "—- '. . Highway Safety Office 'oudier a
...c
2019-
81 State Police Plaza Drive 2019-
, - •
FAXED BILLS WILL NOT BE ACCEPTED Little Rock,Arkansas 72209 ....- • .
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11 of 26
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`pArkansas le ,
c '` `s, Highway SafetyState PoOffiicce ^
f ',` = '�c`°' Line Item Details ,ty,..,.;;
.; FY 2019 C ?r�ty°'�.. : ..
Selective Traffic Enforcement Program
Project Name Fayeiteyllle�Police DBp�rin eni; Report Period: 0
Selective Traffic Enforcement Project(STEP)
Overtime Selective Enforcement(402)
Scat Belt 402 OP $0.00
Speed 402 SE $0.00
Subtotal $0OQ>
Overtime Selective Enforcement(405)
DWI/DUI 405 M5X $0.00
Subtotal $0,p0
I, Child Safety Seats(State) _
t Item i $0.00
c
Item 2 $0.0t
Item 3 $0.00
•
Subtotal $0.00
Equipment
5 PBTs 405 M5X $0.00 •
I motor radar 402 SE $0.00
$0.00
Subtotal $0.00
TOTAL BILLED -$0.00
Attach to Page 31
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Page 22 Of 26
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2
Arkansas State Police •
s(iscmir.., Highway Safety Office • •
``t;-...<? , i
l,_,�tif c(4.1 , Subgrantee Local Match Form ,i y `
`�4.Po FY 2019 �'' ``
�-w �f. o
N
' Selective Traffic Enforcement Program y
+ t �£., x S .• 'rr.
a^u'
;
1
- s.4646tT/r �v ct 0i9 b3;02 'OV.. q ilAWDPEROB) . t0/1118'-9.01{9 .' i -•'i tyxy''s ,xiz7
.',
t_
J4 _ M0A 9 ii a£ % Str`" ,a z aw, i2551r 4x3 d ir t f)
a
,,` , O60�, Yi 2s5, � ' y'v ; t4 Tyi15 { S n{ i. .� Ny. >1Z13 .y , ;%.*„"' ' «# "x- " i -- 1,- rak 1
&ttifimIDrt . : ¢ 42tfS'P3�=:St,.t x,y ., r - tar l s rJ,y 'fit.. i
ets$leokS ` z . v 0
Project: 2,Selective Traffic Enforcement Project.(S.TEP) _-
Sub rnntee Name: Fayetteville Police Department <Y nt P.44ll fNn:479-587-]500 t
Molting Acture„ ;100 West Rock Street Fayetteville 'Arkansas ,72701 _
..5
r
Budget Approved Revised YTD Previous Expenditures YTD Total Remaining
Categories Budget "Budget Expenditures This Period ; Expenditures Budget....__. .
.Personal Se ius�.. ,......:.. 513.14D.D4- . 1 -.....
•.: ...-...... 0.00 113,140.00,. .
Maintenance end Operations $4,860,00,,,
....... - _.__ 0.00. _ .I4,8b0.00...
]'oral .. .. 518 000.04.:.-„ „E0.00 i0.0s 50.00 $0 00 SLS,000.00
Amount of this Report
i . ..
i Stymottirt`slSup sib ,;,-, -.•,,,„.,--;. i5 x 1i s,474 s y s` `.:R ` 3't}' 'x <rh i' i ' t ) ` �. .. ,
$0 00;.
r i v 5mw. , tr�''r tic "`5 ,/ 1
y Gs , f's� it=-1r' ,+des J .;,:,,,„,:„,:T;;,,,,,..,1,,,,,,,,,,„,!. ...;:;!.�' ! x `t r+
z �h2k :� : c5. »
T1ti (aptala r!v t,''S} i °'tz 7 s, tt .t�.)zf xf Ga 1 uy , y t ..4 , "
i 3 i t :t.: i .tit.x.'t"P 1'v.Li,VY' re�e'tt:41`yl, k`t:r7 jy,r .i �.h P ,,q l",V, rs, p�C ♦ktZ^" Sf ": ..
,.,...,0,,.....,!...:1,,,,..,7.,:r'i8V L,i . r,P,Ai : ty r:8.Sa L` 4'3",.N. *�'a,f f;"': '.''"r, _tt•,syr r.."..4..,,,,,L'v?,.....,; ,,, �,..A,-:..,.y$ _
•
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Arkansas State Police
Highway Safety Office
•
NI State Police Plaza Drive
Littie4Rock.-Arkonsas 72209
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Page 13 of 26
I
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
Certifications and Assurances
for Fiscal Year 2019 Highway Safety Grants
(23 U.S.G. Chapter 4 and Sec. 1906, Pub. L. 109-59, as Amended)
[The Governor`s Representative for Highway Safely must sign these Certifications and }
Assurances eachfi.scal year. Requirements that also apply to subrecipients are noted ,
under the applicable caption, and must be included in,agreements with subrecipients.J
•
A
Subrecip.ient• Fayetteville Police Department
By applying for Federal grants under 23 U.S.C. Chapter 4 or Section 1906, the State `
• Highway Safety Office, through the Governor's Representative for Highway Safety,
agrees to the following conditions and requirements.
GENERAL CERTIFICATIONS AND.ASSURANCES. ,
In my capacity as the Governor's Representative for Highway Safety, I hereby affirm that-
• Ihave reviewed the information in support of the State's application for 23 U.S.C.Chapter 4 and
Section 1906 grants, and based on my review,the information is accurate and complete to the best
1 of my personal knowledge.
a
il F
• In addition to the certifications and assurances contained in this document, I am aware and I
acknowledge that each statement in the State's application bearing the designation
1. "CERTIFICATION or ASSURANCE"constitutes a legal and binding Certification or Assurance
that 1 am making in connection with this application.
•
As a condition of each grant awarded. the State will use the grant funds in accordance with the
specific statutory and regulatory requirements of that grant.:and will comply with all applicable
laws. regulations, and financial:and programmatic requirements for Federal grants, including but .
• not limited to •
-
o 23 U.S.C.Chapter 4- Highway Safety Act of 1966, as amended
o Sec. 1906. Pub. L. 109-59.as amended by Sec.40I I,.Pub. L. I 14-94
o 23 CFR part 1300-Uniform Procedures for State Highway Safety Grant Programs
o 2 CFR part 200-Uniform Administrative Requirements. Cost Principles, and Audit
Requirements for Federal Awards
o 2 CFR part 1201- Department of Transportation. Uniform Administrative Requirements;.
Cost Principles. and Audit Requirements for Federal Awards
• I understand and accept that incorrect, incomplete, or untimely information submitted in support of t
the State's application may result in the denial of a grant award. If NHTSA seeks clarification of the 1
State's application,I authorize the State Highway Safety Office to provide additional information in
support of the State's application for a 23 USC Chapter 4 and Section 1906 grant.
Page 14 of 26
•
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBG.RANT AGREEMENT
SECTION402 CERTIFICATIONS AND ASSURANCES
In my capacity as the Governor's Representative for Highway Safety,I hereby affirm that-
o The Governor is the responsible official for the administration of the State highway safety -
program,by appointing a Governor's Representative for Highway Safety who shall be responsible ;
for a State highway safety-agency that has adequate powers and is suitably equipped and
organized(as evidenced by'appropriate.oversight procedures governing such areas as
procurement,financial administration,and the use, management,and disposition of equipment)to r
carry out the program..(23 11:S.C.:402(b)(l)(A))
o The political subdivisions of this State are authorized,as part ofthe State highway safety program,
'to carry out witlttn their jurisdictions local highway safety programs.which have been approved
by the Governor andare in accordance with the uniform,guidelines promulgated by the:Secretary .
of Transportation (23‘.14.C.-402.(b)(1)(13))
o At least40 perâit of all pederat hinds apportioned to this State under 23 U.S.C.4b2 for this fiscal
year Will be ezpcnded by or forth°benefit of political subdivisions of the State in carrying out t
local I ighway.safety:programs(23 0.S,C.402(b)(1)(C))or:95 percent by anl forthe benefit Of
Indian'tribes'(23 U,SC 402(h)(2)),unless this requirementis waived in writing. (This provision
is not applicable to the District of Columbia,Puerto Rico,,the U.S.Virgin Islands,Guam,
American Samoa,and the Commonwealth of the Northern Mariana Islands.) ;
o The State's highway Safety. prograin-provides;adequate;and reasonable access for the safe and -Ib
convenient movement of physically handicapped persons,ineluding those in wheelchairs,across
curbs constructed or replaced oh orafterluly:I, 1976,at all pedestrian crosswalks.(23 U.S.C.
,402(b)(1)(D))
i
o The State will provide for an evidenced-based traffic safety enforcement program to prevent
traffic violations,crashes,and crash fatalities and,injuries in areas most at risk for such incidents.
(23 U.S.C.402(b)(I)(E))
! o The State will itnplcmentactivities in support of national highway safety goals to reduce motor
vehicle related fatalities that also reflect the primary data-related crashfactors within the State,as ,
identified by the State highway safety planning process,including:
o Participation'in the National high-visibility law enforcement mobilizations as identified
annually in the NHTSA Communications Calendar, including not less than 3 mobilization
campaigns in each fiscal year to-
• Reduce alcohol-impaired or drug-impaired operation of motor vehicles;and
• Increase use of seat belts by occupants of motor vehicles;
,
o Sustained enforcement of statutes addressing impaired driving,occupant protection,and t
driving in excess of posted speed limits;
i
o An annual Statewide seatbelt use survey in accordance with 23 CFR part 1340 for the 1 '
measurement of State seat belt use:rates;except for the Secretary of interior behalf of '
ori
Indian tribes; i
t
o Development of Statewide data systems to provide timely and effective data analysis to I -
support allocation.ofhighway safety resources;
o Coordination of Highway Safety Plan,data collection,and information systems with the
State strategic highway safety plan, as defined in 23 U.S.C. 148(a). (23 U.S.C. 402(b)(I)
(F))
Page 15 of 26
•ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT •
•
The State will actively encourage all relevant law enforcement agencies in the State to follow the
guidelines established for vehicular pursuits issued by the International Association of Chiefs of
Police that are currently in effect.(23 U.S.C.4020))
• The State will not expend Section 402 funds to carry out a program to purchase,operate, or maintain
an automated traffic enforcement system.(23 U.S.C.402(c)(4))
i
OTHER<REOUIRED CERTIFICATIONS AND ASSURANCES _,.
L.
In my capacity as the Governor's Representative for Highway Safety,I hereby provide the following additional K
certifications and assurances: • p
`Intergovemmenta1 Review;;of Federal_Programs
i
The State hassubmitted approprtate documentatton:for review to the single point of contact designated by
the Governor to review Federal programs,:as requireii:by Executive Order 12372:'(Intergoverntnental.
Review of:Federal Programs):,
Federal Findingweeotiiitaliilifiv attd Transpa encyAdifogr.A)< I
The State will comply,with FFATA guidance,OMB Guidance on.,lFATA_.Subwardand.Executive
I Compensation Re#por"hng August 27,2010,
(haps://www fsrs Dov/dovuments/OMB Gi.tdat►ce:.on E}?'ATA Subaward and Executive; Compensatttin'
Reporting:0827203:;O;pdO by tei orting,to'FSRS gov for;each sub-grant awarded
Name of the entity receiving the award;
• t
:
E • Amount of the award;
.,. Information on the award including transaction type, funding agency,the North American Industry
Classification System code or Catalog ofFederal Domestic Assistance number(where applicable),
program source;
Location of the entity receiving the award and the primary location of performance under the award,
•
including the city, State,congressional district, and country;and an award title descriptive of the
purpose of eachfunding action;
•
• A unique identifier(DUNS);
The names and total compensation of the five most highly compensated officers of the entity if .
(i)the entity in the preceding fiscal year received-
(I) 80 percent or more of its annual gross revenues in Federal awards;
(II)$25,000,000 or more in annual gross revenues from Federal awards;and
(ii)the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a)or 15(d)of the I.
Securities Exchange Act of 1934 (15 U.S.C.78m(a), 78o(d))or section 6104 of the Internal
Revenue Code of 1986;
• Other relevant information specified by OMB guidance.
r
Page 16 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT .
Nondiscrimination.
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing
regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These
include but are not limited to: t
is
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race,color,national origin)and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 :
U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 el seq), and Title IX of the Education
Amendments of 1972, as amended (20 U .S.C. 1681-1683 and 1685-1686) (prohibit
discrimination on the basis of sex); ;:
Y
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 el seq) as amended, (prohibits s
discrimination on the basis of disability)and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 el seq.) , (prohibits
discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975
and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal aid
1. recipients, subrecipients and contractors, whether such programs or activities are Federally-
funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits
discrimination on the basis of disability in the operation of public entities, public and private
transportation systems,places of public accommodation,and certain testing)and 49 CFR parts
'"37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations (prevents discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high
`. and adverse human health or environmental effects on minority and low-income populations); <
and ,
• Executive Order 13166, improving Access to Services for Persons with Limited English
i Proficiency (guards against Title VI national origin discrimination/discrimination because of
limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to t
i ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). i'
1 s
Page 17 of 26 ,
I
ARKANSAS STATE POLICE
• HIGHWAY SAFETY SUBGRANT AGREEMENT
The State highway safety agency-
:
• Will take all measures necessary to ensure that no person in the.United States shall,on the
groundsof race,color,:national origiin,disability,sexy Age,:limited English proficiency„or
piembesh
rlp in any other class"protneted by Federal Nondiscrimination Authorities;be excluded
m
fro .participatton,,ln,be denied the,.benefits,of,or be otherwise,subjected to discrim nation:under ,
any of its programs or activities,so long as any portion of the program is Federally-assisted; i
:• Will administer the program in a manner that reasonably ensures that any of its subrecipients, I
contractors,subcontractors,and consultants receiving Federal financial assistance under this ,
JE program will comply with all requirements of the Non-Discrimination Authorities identified in
this Assurance;
a
: Agrees to comply(and require its subrecipients,contractors,subcontractors,and consultants to
comply)with all applicable provisions of law or regulation governing US DOT's or NHTSA's
access to records,accounts,documents,information,facilities,and staff,and to cooperate and
comply with any program or compliance reviews,and/or complaint investigations conducted by
US DOT or NHTSA under any Federal Nondiscrimination Authority;
• Acknowledges that the United States has a rigl tto seek judicial enforcement:with regard to any
matter arising under theseNon-DiscriminatiOn Authgrities and this Assurance;
Agrees to insert in all contracts and funding agreements with other State or private entities the
i following clause:
4 ' "During the performance of this contract/funding agreement,the contractor/funding recipient
agrees-
To comply with all Federal nondiscrimination laws and regulations,as may be
a” amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal
non-discrimination law or regulation,as set forth in appendix B of 49 CFR part 21 and
herein;
c. To permit access to its books,records,accounts,other sources of information,and its
facilities as required by the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination
provisions in this contract/funding agreement, the State highway safety agency will
have the right to impose such contract/agreement sanctions as it or NHTSA determine
are appropriate, including but not limited to withholding payments to the contractor/
funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or canceling,terminating,or suspending a contract or funding agreement,
in whole or in part;and i
e. To insert this clause, including paragraphs(a)through(e), in every subcontract and
subagreement and in every solicitation for a subcontract or sub-agreement,that receives t
Federal funds under this program.
Page 18 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT ,
.The.Dilik,free We rktilace.Act;of198$:'41 ti:SC iiiO3i
The State will provide a drug-free workplace by: '
a.)Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,
possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition; ;
Ii
b.)Establishing a drug-free awareness program to inform employees about;
I.
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling,rehabilitation,and employee assistance programs;
4, The penalties that may be imposed upon employees for drug violations occurring in the workplace; ;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
\ >. {
1.
c.)Notifying the employee in the statement required by paragraph(a)that, as a condition of employment under
the grant, the employee will -
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no
later than five days after such conviction;
I. d.)Notifying the agency within ten days after receiving notice under subparagraph(c)(2)from an employee or
otherwise receiving actual notice of such conviction;
11
e.)Taking one of the following actions,within 30 days of receiving notice under subparagraph(c)(2),with
respect to any employee who is so convicted -
1. Taking appropriate personnel action against such an employee,up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal,State,or local health, law enforcement,or other appropriate
agency;
f.)Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of
the paragraphs above.
.,
I
1
h
Page 19 of 26 '
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
Political Activ ty:(Hatch=Act)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508),which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal
funds.
Certification Regarding Ecdtrral Lobbyin4.
(applies to subreeipients as well as'States)` •
Certification for Contracts, Grants,Loans,and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that:
s
I.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to
any person for influencing or attempting to influence an officer or employee of any agency,a Member of
Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal
loan,the entering into of any cooperative agreement, and the extension,continuation, renewal,
amendment, or modification of any Federal contract,grant, loan,or cooperative agreement;
} 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officeror employee of any agency,a Member of Congress,an
officer or employee of Congress,or an employee of a Member of Congress in connection with this
Federal contract, grant, loan,or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions;
3.The undersigned shall require that the language of this certification be included in the award
documents for all sub-award at all tiers(including subcontracts,subgrants, and contracts under grant,
loans,and cooperative agreements)and that all subreeipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352,title 31,U.S. Code.Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for
each such failure.
Page 20 of 26
ARKANSAS STATE POLICE .
HIGHWAY SAFETY SUBGRANT AGREEMENT
.Reser ction on:State Lobbyiti' R
i
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any State or local legislative body. Such activities include both direct and indirect
: (e.g., grassroots") lobbying activities, with one exception.This does not preclude a State official
whose salary is supported with NHTSA funds from engaging in direct communications with State or .�;
local legislative officials, in accordance with customary State practice, even if such communications
urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
Certification RegarditigDebanne t aitd Su sperisiow
(applies to subrecipients as well as States) ;
'Instnictions for: Primary Tier Parttcipatit Certificatfon.(:Stales
1. By signing and submitting this proposal,the prospective primary tier participant is providing the
certification set out below and a ,ees to comply with the requirements of 2 CFR parts 180 and 1200.
2.The inability of a person to provide the certification required below will not necessarily result.in
denial of participation in this covered transaction. The prospective primary tier participant shall submit
an explanation of why it cannot provide the certification set out below. The certification or explanation
will be considered in connection with the department or agency's determination whether to enter into
this transaction. However, failure of the prospective primary tier participant to furnish a certification or
.. an explanation shall disqualify such person from participation in this transaction. '
1,1 3. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or agency determined to enter into this transaction. If it is later determined that the
prospective primary tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency may terminate this transaction
i for cause or default or may pursue suspension or debarment.
.
i 4. The prospective primary tier participant shall provide immediate written notice to the department or
agency to which this proposal is submitted if at any time the prospective primary:tier participant learns
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,person,
principal, and voluntarily excluded,as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the department or agency to which this proposal is being submitted for assistance in
obtaining a copy of those regulations.
t.
. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed ,
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction I.:
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
declared ineligible,or voluntarily excluded from participation in this covered transaction,unless i'
authorized by the department or agency entering into this transaction.
Page 21 of 26
ARKANSAS STATE POLICE
I-IIGI-IWAY SAFETY SUBGRANT AGREEMENT
7.The prospective primary tier participant further agrees by submitting this proposal that it will include
the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without
modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
•
8.A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9,subpart 9.4,
debarred, suspended, ineligible,or voluntarily excluded from the covered transaction,unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred,or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals,as well as the eligibility of any prospective lower tier participants,each
•
participant may,but is not required to,check the System for Award Management Exclusions website
;(blips://WWw sani.Rovt).
9.Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause.The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings. -
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
• proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies available to the Federal
government, the department or agency may terminate the transaction for cause or default.
'Certification:RegardingDe'barment,:Suspension,;and Other.:Respo s/bility I►Maiters>T'tzmary;
Tier Covered Transactions.
•
(I)The prospective primary tier participant certifies to the best of its knowledge and belief,that it and its
111 principals:
(a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b)Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain,or performing a public(Federal,State or local)transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,theft,
forgery,bribery,falsification or destruction of records, making false statements,or receiving stolen
property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or Local)with commission of any of the offenses enumerated in paragraph (1)(b)of this
certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions(Federal, State, or local)terminated for cause or default.
Page22of26
•
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification,such prospective participant shall attach an explanation to this proposal.
Instructions for Lower pier Pett eipant Certif cation'
1.By signing and submitting this proposal,the prospective lower tier participant'is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and
1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into.If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification,in addition to other remedies available to the Federal
government,the department or agency with which this transaction originated'may pursue available .
remedies, including suspension or debarment.
•> 3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction,civil judgment debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause,are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of
those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that,should the proposed
covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9,subpart 9.4,debarred,suspended,
declared ineligible,or voluntarily excluded from participation in this covered transaction,unless
authorized by the department or agency with which this transaction originated.
is t'
6. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled "Instructions for Lower Tier Participant Certification" including the"Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 1 80
and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9,subpart 9.4,
debarred, suspended, ineligible,or voluntarily excluded from the covered transaction,unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals arc not
suspended,debarred,or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals,as well as the eligibility of any prospective lower tier participants,each
participant may,but is not required to,check the System for Award Management Exclusions website
(haps://wwwsan gov,D
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information
Page 23 of 26
ARKANSAS STATE POLICE
l HIGHWAY SAFETY SUBGRANT AGREEMENT
of a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9.Except for transactions authorized under paragraph 5 of these instructions,if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred,ineligible,or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal government,the department or agency with which this transaction originated may pursue
available remedies,including suspension or debarment.
t✓ertitiication:`.Regar..drngfeharttiktaicusp.'ehslion..lirerigtb:lity and:'Voluntarv;Exclusion
Lower Tier Covered Tr.:ansactions.,
1.The prospective lower tier participant certifies,by submission of this proposal,that neither it nor its
principals is presently debarred, suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification,such prospective participant shall attach an explanation to this proposal.
Buy:America;Act
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313)
when purchasing items using Federal funds. Buy America requires a State, or subrecipient,to
purchase with Federal funds only steel, iron and manufactured products produced in the United
States,unless the Secretary of Transportation determines that such domestically produced items
would be inconsistent with the public interest,that such materials are not reasonably available and
of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall
project contract by more than 25 percent. In order to use Federal funds to purchase foreign
produced items,the State must submit a waiver request that provides an adequate basis and
justification for approval by the Secretary of Transportation.
Prohibition.on.Using_Grant Funds=-.to Check for.,Helmet;Usage;
(applies to subrecipients as well as States)-:
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
Policy On Seat-Belt Use
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States,dated
April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and
programs for its employees when operating company-owned,rented, or personally-owned vehicles.
The National Highway Traffic Safety Administration(NHTSA) is responsible for providing
leadership and guidance in support of this Presidential initiative. For information and resources on
traffic safety programs and policies for employers, please contact the Network of Employers for
Traffic Safety (NETS), a public-
Page 24 of 26
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
private partnership dedicated to improving the traffic safety practices of employers and employees. You
can download information on seat belt programs, costs of motor vehicle crashes to employers,and other
traffic safety initiatives at www.trafficsafety.org. The NHTSA website(www.nhtsa.gov) also provides
information on statistics,campaigns,and program evaluations and references.
Policy'onvBanning:TextMessagin While Driving •
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While
Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and
enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to
ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or
rented vehicles, or privately-owned vehicles when on official Government business or when performing
any work on or behalf of the Government. States are also encouraged to conduct workplace safety
initiatives in a manner commensurate with the size of the business, such as establishment of new rules
and programs or re-evaluation of existing programs to prohibit text messaging while driving, and
education, awareness, and other outreach to employees about the safety risks associated with texting
while driving.
I understand that the information provided in support of the State's application for Federal grant
funds and these Certifications and Assurances constitute information upon which the Federal
Government will rely in determining qualification for grant funds, and that knowing
misstatements may be subject to civil or criminal penalties under 18 U.S.C. 1001.
AUDIT REiQUIItEMENTS
The recipient will arrange for an organization-wide financial and compliance audit, if required by 2
CFR Part 200.501 (Formerly OMB Circular A-133), within the prescribed audit reporting cycle. The
audit report must separately identify highway safety funds from other Federal funds. One(1)copy of
the report will be furnished to the Arkansas State Police Highway Safety Office(ASP-HSO)within
three months of the report date. Failure to furnish an acceptable audit as determined by the cognizant
Federal audit agency may be a basis for denial and/or refunding of Federal funds. A copy of 2 CFR
Part 200.501 is available at www ccfr qov; The recipient has been made aware of audit
requirements. The recipient is required. tocinform :the•ASPAISO.`if;subject :to these;-audit
.requirements..
a .
s >
The recipient acknowledges acceptance of these certifications and assurances
by signature on the next page of this agreement.
Page 25 of 26
i
•
=-��,"ANs, j.: State of Arkansas ,;�p ;s
v-s* �4., 1 .n lud o,'
ARKANSAS STATEPOLICE : ATF 0��`
•
PE P0/
I State Police Plaza Drive Little Rock,Arkansas 72209-4822 www.asp.arkansas.gov
Asa Hutchinson William J.Bryant
Governor. "SERVING WITH PRIDE AND DISTINCTION SINCE 1935" Director
October 23, 2018
•
•
ARKANSAS Greg Tabor, Chief
STATE POLICE
COMMISSION Fayetteville Police Department •
. - 100 West Rock Street •
John Allison Fayetteville, Arkansas 72701
Chairman
CnIWK9FRE: M5X-2019-06-06-09
Bob Bum OP-2019-02-02-09
• Vice-chairman SE-2019-01-01-09
litlk Reek ' •
•
Selective Traffic Enforcement Project (STEP)
Jane Dunlap Christenson
Secretary Dear Chief Tabor:
i-iamrnn
Neff Basore Enclosed is a signed copy of the above referenced agreement
ij`lla V`"° for your files.
Bill Benton
. ,IrberSprings Sincerely,
Stephen Edwards .. (V- -��. �
Marianna �t//
Jeffery league Bridget White I.
E/Doradn
Administrator
Highway Safety Office
•
Enclosure
f
f
C: Agreement/Contract File
.. 1
9
t
T.
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
ACCEPTANCE AND AUTHORIZATION TO PROCEED
It is understood and agreed by the undersigned that a subgrant received for this agreement is subject to •
.
the Fixing America's Surface Transportation (FAST)Act, subsequent U.S. Department of Transportation
funding reauthorization, and all administrative regulations governing this grant established by the U.S.
Department of Transportation approved in accordance with 2 CFR Part 1201 subject to'the availability of
Federal funds. It is further understood that any State funds utilized within are subject to all applicable
State regulations and are likewise subject to their availability. It is expressly agreed that this agreement
including the Appendix (Subgrant Agreement/Contract Terms and Attachment), constitute an official
part of the State's Highway Safety Program and that said recipient will meet the requirements as set forth
herein. •
•
The recipient has appointed the following official representatives with legal authority to accept
this subgrant agreement, acknowledge the certifications and assurances on' pages 14 - 25 of this
agreement , and provide such additional information as may be required.
A. SUBGRANT DIRECTOR.. B. AUTHORIZING °'t_FFICX'=
i .
I. Y _. <�..
PLWMI
Mill .
1. Signature: ®_ . .,,_ y,, 1. Signature: ®,.;, ,* �,'/�'
2. Name: Greg a• .r Hon o,.abl ioneld Jordan ,
2, Name:
i. Chief of Police Mayor
3. Title: 3. Title: z
■4. (fate: 4. Date:
Approval to proceed, effective 10-1-20.18..to.;9-30-2019 with committed Federal funds of$ 75,800.00 and
State funds of$ 1,000.00 , given by the State Official responsible to the Governor for administration
of the State Highway Safety Program:
Approved:
Director leans State Police
and
Governor's Highway Safety Representative
., ,N 0, if)9: (1)1 I It 14 2
AV,; :....f.: Date
E
1
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