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Home My WebLink About210-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 210-18 File Number: 2018-0515 GAMETIME C/O CUNNINGHAM RECREATION: A RESOLUTION TO APPROVE THE PURCHASE OF BLEACHER COVERS FROM GAMETIME C/O CUNNINGHAM RECREATION FOR THE KESSLER MOUNTAIN REGIONAL PARK BASEBALL COMPLEX IN THE AMOUNT OF $123,690.20, INCLUDING THE COST OF INSTALLATION, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of hanging cantilever bleacher covers from GameTime c/o Cunningham Recreation for the Kessler Mountain Regional Park Baseball Complext in the amount of $123,690.20, including the cost of installation, pursuant to a U.S. Communities National Cooperative Purchasing Program contract. PASSED and APPROVED on 10/2/2018 Approved: Attest: Sandra 1;. Smith, City Clerk Treas �%Jkk pRilrif►►►► ,�%N. ` R EASE►►i,� OF �r •'. K1?.�C,•�� Page 1 Printed on 1013118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0515 Agenda Date: 10/2/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 8 GAMETIME C/O CUNNINGHAM RECREATION: A RESOLUTION TO APPROVE THE PURCHASE OF BLEACHER COVERS FROM GAMETIME C/O CUNNINGHAM RECREATION FOR THE KESSLER MOUNTAIN REGIONAL PARK BASEBALL COMPLEX IN THE AMOUNT OF $123,690.20, INCLUDING THE COST OF INSTALLATION, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of hanging cantilever bleacher covers from GameTime c/o Cunningham Recreation for the Kessler Mountain Regional Park Baseball Complext in the amount of $123,690.20, including the cost of installation, pursuant to a U.S. Communities National Cooperative Purchasing Program contract. City of Fayetteville, Arkansas Page 1 Printed on 101312018 City of Fayetteville Staff Review Form 2018-0515 Legistar File ID 10/2/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item John Crow 9/13/2018 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: Park staff recommends a City Council resolution to approve the purchase and installation of Hanging Cantilever Bleacher Covers at the Kessler Mountain Regional Park Baseball Complex from Game Time c/o Cunningham Recreation in the amount of $123,690.20 using the US Communities Cooperative Purchasing Program contract #2017001134. 2250.520.9255-5806.00 Account Number 2002.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Parks Development Fund Kessler Regional Park Development Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 374,838.00 $ 32,736.00 $ 123,691.00 218,411.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS W��: .;, MEETING OF OCTOBER 2, 2018 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: John Crow, Recreation Superintendent DATE: September 13, 2018 SUBJECT: A resolution to approve the purchase and installation of Hanging Cantilever Bleacher Covers at the Kessler Mountain Regional Park Baseball Complex for $123,690.20 pursuant to the US Communities Cooperative Purchasing Program. RECOMMENDATION: Park staff recommends a City Council resolution to approve the purchase and installation of Hanging Cantilever Bleacher Covers at the Kessler Mountain Regional Park Baseball Complex from Game Time c/o Cunningham Recreation in the amount of $123,690.20 using the US Communities Cooperative Purchasing Program contract #2017001134. BACKGROUND: The Kessler Mountain Regional Park Baseball Complex was completed and opened for play in the Spring of 2017. There are currently almost 900 youth that utilize the complex for local baseball league play through Fayetteville Youth Baseball and at least four tournaments a season played on various weekends. The original project did not include covers over the bleachers due to budget constraints with the original bid. Due to the layout of the complex and the nature of the game of baseball, a risk is posed to spectators from foul balls that come over the back -stop screens, making the covers a necessary item. They will also provide much needed shade for those sitting in the bleachers. DISCUSSION: Parks Staff researched multiple bleacher covers vendors. The product that Game Time / Cunningham Recreation provides has the design, color and price point that matches the needs for the baseball complex at Kessler Park. The installers, RJR Enterprises, has completed work for the City in the past and has a positive reputation with the Parks and Recreation Department. BUDGET/STAFF IMPACT: The total cost for the purchase and installation of the Hanging Cantilever Bleacher Covers is $123,690.20. The funding will come from the Kessler Mountain Regional Park Project. Attachments: Staff Review Form Cunningham Recreation Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 %CUNONIAAM1`2ECREATION GanwThue- c/o Cunning hani Reereation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX QUOTE #135007 08/29,12018 Mt. Kessler _ Hanging Cantilever Bleocher Cover - Option 2 (USC Cora(ract 2017€ 01134) Fayetteville Parks and Recreation Project#: P93143 Attn: Connie Edmonton Ship To Lip: 72701 2600 We 200 Fayetteville, AR 72701 Phone: 4479-444-3473 c:edmonston(a)ci.faye.tt'evillc.ar.us 6 CUSTOM GT -Shade - 48'x 14' Multi Dome Hanging $7,933,63 $17,601.78 Cantilever Hip Shade with 1T Lsntry - Embedded Columns - wiud isnotit> loacls: 93 mph f 10 lbs pj` 2 DRAWINGS GT -Shade - Sealed Engineering Drawings 5667.3(1 $1,3341.72 2 CUSTOM GT -Shade - 40'x 14' Multi Doane Hanging $7,694.04 $15,388.08 Cantilever flip Shade with 12' Entry - Embedded Columns 24 [N:S"I'ALL M[SC - Installation of Shade Structure 5680.00 $16.32.0.00 Footings 8 INSTALL MISC - Installation of Shade Structure $4,200.00 533,600.00 * Site must be clear, level, free of obstructions, and accessible. Site SubTotal: Sl 14,244.58 shorrld permit installotion equipment access. Purchaser shall be Tax: $6,553.62 responsible fur unknown conditions such as buried utilities, tree stumps, Estimated .Freight: $2,892,00 bedrock or any concealed materials or conditions that may result ill Total Amount: $123,590.20 additional Costs. *This Quotation Does Not Include: Anything NotSpecifically Listed as included. * Pricing based on USC Contract 2017001134 Contract: USC Page 1 of 5 CUhIM1Il: AM RECREATION GanicTinle c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704,525.7356 FAX Q u O'I-E 19135007 08/29/2018 Mt. Kessler - Hanging Cantilever Bleacher Cover- -- Option 2 (USC Conti -act 2017001 l34) fai4iL'1'IIYiE _ Tl&RNJS & C[ NDITION& PRICING: Pricing is subject to change. Request updated pricing, when purchasing from quotes more than 30 day's old. TERMS OF SALE: For equiprnent & material purchases, Net 30 days from date of invoice for governmental agencies and those with approved credit, All others, full payment for equipment, taxes and freight up front. Balance for services & materials duo nl:wn om'npletioo or as otherwise negotiated upon credit application review. Pre -payment may be required for equiputcnl orders totaling Less than $5,000, Payment by VISA, MasterCard, or ANMEX is accepted. Checks should be made payable to Playcore Wisconsin, Inc d/h'a Ganre'finie ❑muss otherwise directed. CREDIT APPLICATION: Required lbr all non-governmeptal agencies and those entities who have not purchased froin GameTime within the previous twelve calendar months. FINANCE CHARGE: A 1.7",10 monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. CASI1 WITH ORDER DISCOUNT; Orders for GrnneTinte equipment paid in full at lime of order via cheek or electronic funds transfer (GPT) are eligible for a ;R4, cash -with -order (CWO) diseotiq ORDERS: All orders shill be in writing by purchase order, signed quotation or similar docurnewation. Purchase orders mut be made out to Playcore Wisconsin, Ino. d/b.41 GameTime. UREIG'I1T C IARCTS; Shipments shall be 1.0.13. destination, Freight chiirges prepaid and added separately. 5i11PN1 ENT: Standard Lend tirne is d-6 weeks after receipt and acceptance of purchase order, credit application, chlor selections and approved drawings or submittals. PACKAGING: All goods shall be packaged in accordance with acceptable commucial practices and [marked to preclude confusion during unloading and handling. RECEIPT OP'GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance ofshipinent. Any damage to packaging or equipment must be noted when signing delivery ticket. lfdamages are noted, receiver must submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible for takim, inventory of the shipment and reporting any concealed darnage or discrepancy in quantities received within 60 days of receipt. ® RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking I've will be deducted from any credit due. Customor is responsiVo for all ockaging c& shipping charges. Credit is based on condition of items upon return. All returns must be in unused and metchantabte condition. GameTime res,."cs the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. • TAXES: Sales tax is shown as a separate line item when included. A copy ofyour ta,cexerrrption certificate roust be subnrined at time of order or taxes will be added to your invoice. Page 2 of 5 Gnme'I ime c/o t:;ttaallingimm Recreation PO Box 240913I (3110"I" 6+: s Oiarlotle, NC 28224 800.438.2780 ff 135007 704.525.7356 FAX CUNNINGHAM RECREATION 08/29/20 18 Nit• Kessler d Hanging Cantilever Bleacher Cover _ Option 2 (USS; Con(raci 2{1.1700113.1) U.S. CONINIUNITIES CONTRACT - TERMS & CONDITIONS: • LEAD AGENCY: City of Charlotte, NC - RFP No, 269-2017-024, awarded 5/0812017. AWARDEE (VENDOR): Playcore Wisconsin, inc d/b/a Go.mel'ime CONTRACT NUMBER: 2017001134 TERM OF CONTRACT: 7/01117 to 7/01122 (5 years). PRICING: Varies. Refer to Discount Schedule and Price Lists (Conuael Lxlril)i( A), USC Contract pricing is valid ihrough iJecernber3l, of each calendar year. Pricing is subject to change with lead agency approval and contract arnendntent. Request updated pricing when purchasing frorn quotes more than 30 days old. VOLUI4vIF DISCOUNTS: Large purchases are eligible for additional discounts as follows: 5't'o when the net U'S Communities discounted towt for standard (.1aumcTime play, slruclure components is S50,000 to 575,000; 10%) when that total is $75,000 to $100,000 and 15% when that lural exceeds $1 00,000. • TERMS OF SA LE: For equipment & material purchases, Net 30 days frorn date of invoice fur governmental agencies and those with approved credit. A11 others, full payment Ior equipment, taxes and freight up front. Balance ['or services & materials due Upon u01`111310i0n or as otherwise negotiated upon credit application review. Pre-paymenl may be required for equipment orders totaling less than 55,000. Payment by VISA, NlasterCard, or AMEX is accepted, Chocks should be made payable to Playcore Wisconsin, inc. dibla. GameTime unless olllerwise directed. CREDIT APPLICATION: Required for all non-governmental agencies and those entities who have not purchased from GameTime within the previous twelve calendar months. FINANCE. CHARGE: A 1.5°4o monthly 1 -mance charge (or maximum permitted by law) will be added to all invoices over 30 days past due. CASiI WITH ORDFR iIISC:OUNT- brde:ts for CiameTirue egttipment plaid in fill at time of order via check or electronic finals transfer {I -'.F1') ;ire eligible fur a 3% c7tsh-with-order (CWO) discount. • ORDERS: All orders shell be in writing by Fnimhase order, signed quotation or similar doetrmewation. Purchase orders must be madc out to Playcore Wisconsin, Inc. d/b/a GameTime, • MININIU Ni ORDER: All purchases, $500.00 with one exception for replacement parts. FREIGHT CHARGES: Shipments shall be F,O.B. destination. Freight charges prepaid and added separately.. SHIPMENT: Standard Lead time is 4-6 weeks after receipt acid acceptance orpurchase finder, credit application, color selections and approved drawings or submittals. PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during unloading and handling. RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance ofshipmem. Any damage to packaging or equipment must be noted when signing delivery ticket. if damages are noted, receiver trust submit a claim to Cunningham Recreation within 15 Days. Receiver is also responsible Ibr taking invento ry of the shipment and reporting any concealed damage or discrepancy in quantities received within 60 days of receipt. • RETURNS: Returns are only available on •shipments delivered within the last 60 days, A 25% (min.) restocking fee will be deducted from any credit (Inc. Customer is responsible for all packaging & shipping charges, Credit is based on condition of ilems upon return. All retu r is must be in unused and merehautable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to merchantable condition. Uprights & custom products cannot be returned. TAXES: Sales tax is shown as a separate line iters when included, A copy of your tax exemptiou certificate must be submitted at time of order or taxes will be added to your invoice. INSTALLATION CONDITIONS: ACCESS: Site should be, clear, level and allow for unrestricted access of trucks and machinery, STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should thell or vandalism occur unless other arrangements are made and noted ail the quotation. FOOTER EXCAVATION: Installation pricing is based on fboter excavation through enriNsoil only. Customer shall be responsible for unknown condili ins such as buried utilities (public & private), tree slumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost • UTILITIES: Installer will conlact Miss Utility to locale all public utilities prior to layout and excavation of any footer holes. Owner is responsible for locating any private utilities. ADDiTIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. if additional site work or specialized equipment is required, pricing is subjecl to change. Page 3 of 5 Gaune'I'ime do Cunrihighain Recreation PO Box 240981 QUOTE Charlotte, NC 28224 U135007 800'438.2780 704�525,7356 FAX 08/2912019 CUNNINGHAM 2F-CREATK:)N Mt. Kessler - Hanging Cantilever Bleacher Cover - Option 2 (USC Conti -act 2017001134) A CCWVIA N - CK - 011 Q V 0'1'j 1110 N: A cce/wonce proj)osed inelieates.Your qgreement to the terms eiiideoiitfiliolisstaled herein. Accepted By (priuled), Lioneld Jordan Title: or M �Lay "Telephone: . 479757151-8330 Fax: P.O. Numba: j),t, October 2, 2018 Purchase AUDOL111t; $123,690.20 SALES TAX FXETNIPTION CERTIFICATE N: (PLEASE PR( IIE A COPY OF CEWI-IFICATE) Sa CS PeAlol 'S SI gi lat tile W to pay by credit card? Please complete the follow Card Type: Mastercard __ Visa, Credit Card Number: Card Security Code (CSC): Name as it appears on card: A1110LIT11 to be charged to card: $123,690.20 Email or Fax credit card receipt to: AMEX Exp Date. - Page 4 of 5 Garnet"ince c/o Ctutningitam Recreation PO Box 240981 Qtjo,I,L,, Charlotte, NC 28224 #135007 800,438.2780 704.525.756 FAX 08/29/20 18 CUNNINGHAM RECREATION Mt, Kessler - 11atiging Cantilever Bleacher Cover - Option 2 (USC Contract 2017001134) iLL NG IN1t 1'til •I' Bill to: City of Fayetteville contact; John Crow .iddresS: 113 W Mountain St Address: City, state: Fayetteville, Arkansas Zip: 72701 Tek 479-444-3481 Fax: E_t,tttil: brow@fayetteville-ar.ggv SIIiI't't.IVGi I�l,ir{?1tl+lA;,�'IOtY tll� ]r11�IrC.I�>NT TltCrl41 e1BOVF1: Ship to: ___ Kessler Mountain Regional Park Contact: John Crow - - - -- - - Address: 2600 W Judge Cummings Rd Address: City, State: Fa etteville, Arkansas Zip 72701 Tel: 479-444-3481 Fax: r:_,,,ail: jcrow@fayetteville-ar.gov — GT SHADE NOTES: • QUALITY MATERIALS: Structural Steel is triple coated Ior rusl protectionusing in-line zinc electroplating and organic coatings to prevent corrosion. Hardware is 1 st grrtde galvanized or slainletiy Steel with. iiylon washers f ur maertighl *call at all joints. Fabric is Tligh Density Polyethylene +villi Ultra Violet (U.S.) additives. Thread guaranteed to meet or exceed fabric lifetime and is unaffected by cleaners, rot, or mildew. All rein 1.6rcentenls conform to 60,000 PSI ASTMI A-42 Grade 60. • SUPERIOR BENEFITS: Shields over 90% of harmful U,V, rays, Provides up to 954' cooling shade, keeping equipment cooler too. Allows hot air to escape through fabric for beller stir quality. • WARRANTY: GT Shade Cloth is covered by a 10 year warranty against lading, tears, runs, cracking, and mildew. (Red warranted against fading for 3 years). Expected life ofclolh is 10-12 years, depending on local conditions. Lab lents have shown it will retain 94%of ils strength after 3 years of continuous exposure. Page 5 of 5