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HomeMy WebLinkAbout212-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 212-18 File Number: 2018-0502 AXON ENTERPRISES, INC.: A RESOLUTION TO ACCEPT AND AGREE TO A QUOTE FROM AXON ENTERPRISES, INC. FOR THE PURCHASE OF BODY WORN CAMERAS AND SOFTWARE PURSUANT TO A NATIONAL IPA CONTRACT IN THE AMOUNT OF $6,787.84 FOR 2018-2019 AND $2,910.36 ANNUALLY FOR THE FOLLOWING FOUR YEARS FOR A TOTAL OF $18,429.28 AND TO AUTHORIZE MAYOR JORDAN TO SIGN THIS QUOTE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts and agrees to a quote from Axon Enterprises, Inc. for the purchase of body worn cameras and software pursuant to a National IPA Contract in the amount of $6,787.84 for 2018-2019 and $2,910.36 annually for the following four years for a total of $18,429.28 and authorizes Mayor Jordan to sign this quote. PASSED and APPROVED on 10/2/2018 Attest: Sondra E. Smith, City ClerkwrqI TRC 1111i�►►► METTEViLLE; — �. NG IC 0, Page 1 Printed on 1014118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0502 Agenda Date: 10/2/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number. A. 10 AXON ENTERPRISES, INC.: A RESOLUTION TO ACCEPT AND AGREE TO A QUOTE FROM AXON ENTERPRISES, INC. FOR THE PURCHASE, OF BODY WORN CAMERAS AND SOFTWARE PURSUANT TO A NATIONAL IPA CONTRACT IN THE AMOUNT OF $6,787.84 FOR 2018-2019 AND $2,910.36 ANNUALLY FOR THE FOLLOWING FOUR YEARS FOR A TOTAL OF $18,429.28 AND TO AUTHORIZE MAYOR JORDAN TO SIGN THIS QUOTE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section [ : That the City Council of the City of Fayetteville, Arkansas hereby accepts and agrees to a quote from Axon Enterprises, Inc. for the purchase of body worn cameras and software pursuant to a National IPA Contract in the amount of $6,787.84 for 2018-2019 and $2,910.36 annually for the following four years for a total of $18,429.28 and authorizes Mayor Jordan to sign this quote. City of Fayetteville, Arkansas Page 1 Printed on 101312018 City of Fayetteville Staff Review Form 2018-0502 Legistar File ID 10/2/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Anthony Rankin 9/10/2018 ANIMAL SERVICES ,(671) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends accepting a quote from Axon Enterprises, Inc. for the purchase of body worn cameras and software under National IPA contract No. 151809. The total cost over the next five years will be $18,429.28 with the initial cost for the 1st year being $6,787.84 and $2,910.36 per year for the next four years after. 1010.671.2740-5210.00 Account Number 33048.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: General Fund Animal Shelter donations Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 4,330.17 x3,429_281 $ 18,429.28 $ 15,000.00 $ 900.89 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF F/. YETTEVILLE l' ARKANSAS MEETING OF OCTOBER 2, 2018 TO: Mayor and City Council THRU: Yolanda Fields, Community Resources Director Justine Lenz, Animal Services Superintendent CITY COUNCIL MEMO FROM: Anthony Rankin, Animal Services Programs Manager DATE: August 23, 2018 SUBJECT: Use of National IPA contract #151809 for purchase of body worn cameras and software from Axon Enterprises, Inc. for use by Fayetteville Animal Services Officers RECOMMENDATION: Staff recommends that council approve of the use of National IPA contract #151809 for the purchase of body worn cameras and accompanying software from Axon Enterprises, Inc. for use by Fayetteville Animal Services Officers. BACKGROUND: In June of 2018 the Fayetteville Police Department was granted council approval to purchase body worn cameras and software from Axon Enterprises, Inc. under National IPA contract #151809. Staff is recommending the use of the same contract to purchase cameras and software from Axon Enterprises. DISCUSSION: Body worn cameras have been an instrumental tool utilized by public safety departments across the country to provide better transparency, protection and service to their officers and the citizens that they serve. The Fayetteville Police Department has used National IPA contract #151809 to purchase body worn cameras and software from Axon Enterprises, Inc. for use by their officers and have been very satisfied by the quality and service of that purchase. We are asking for council approval to allow Animal Services to use the same contract to purchase four cameras and software from Axon Enterprises, Inc. to enable the Animal Services Officers to provide the same level of transparency and service to the citizens of Fayetteville. BUDGET/STAFF IMPACT: The first year's expense would be $6787.84 with an expense of $2910.36 in year 2, 3, 4 and 5 for a total of $18429.28 for the full five years. Staff will utilize funds from donations to pay for the total amount of the purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Staff review memo Staff review form Quote from Axon Enterprises, Inc. Copy of proposed use policy Budget Adjustment form Axon Enterprise,'Inc. ON17800 N 85!h St. Scottsdale; Arizona 85255 United States Phor;e: (800) 978-2737 SHIP TO Anthony Rankin Fayetteville Animal Services 1640 S Armstrong Ave Fayetteville, AR 72701 US Year 1 (Est. Ship Date 91112018) BILL TO Fayetteville Animal Services 1640 S Armstrong Ave Fayetteville, AR 72701 US Item Description 'A ion:Plans Packages .. Total. (USD) TASER ASSURANCE PLAN DOCK 2 ANNUAL 87026 PAYMENT 336.00 BASIC EVIDENCE.COM LICENSE: YEAR 1 80012 4 180.00 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80022 PRO EVIDENCE.COM LICENSE: YEAR 1 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 85035 EVIDENCE.COM STORAGE 468.00 TASER ASSURANCE PLAN ANNUAL PAYMENT, 85070 0.00 0.00 BODYCAM liardwarc 0.75 300.00 AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 74001 240.00 960.00 2, BLK 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 1,996.00 MAGNET MOUNT, THICK OUTERWEAR, AXON 74021 0.00 0.00 RAPIDLOCK 11553 SYNC CABLE, USB A TO 2-5MM 0.00 WALL MOUNT BRACKET, ASSY, EVIDENCE COM 70033 0.00 0.00 DOCK Q-178132-43333.769 MM Quote EXp.iratiori:. 09/1512018 Account Numberr i0: Start Dale: 1010112018 Payment Terms: Net 30 Delivery Method: Fedex - Ground SALES REPRESENTATIVE Laura Eaan Phone: Email: legan@axon.com Fax: PRIMARY CONTACT Anthony Rankin Phone:(479)444-3456 Email: arankin@tayetteille-argov Quantity List Unit Net Unit Price Total. (USD) Price 1 336.00 336.00 336.00 4 180.00 180.00 720.00 40 0.00 0.00 0.00 1 468.00 468.00 468.00 30 0.00 0.00 0.00 400 0.75 0.75 300.00 4 240.00 240.00 960.00 4 499.00 499.00 1,996.00 4 0.00 0.00 0.00 4 0.00 0.00 0.00 4 0.00 0.00 0.00 1 42.00 42.00 42.0C Protect Life. Year 1 (Est. Ship Date 911/2018) (Continued) List Unit Item Description Quantity Net Unit Price `' Tota[ (USD) Price Hardware ir~asstinueci) 74008 AXON DOCK, 6 BAY + CORE, AXON BODY 2 1 1,495,00 1,495.00 1,495.00 Subtotal 6,317.00 Estimated Shipping 0.00 Estimated Tax 470.84 Total 6,787.84 Year 2 Itern Description - p Quantity 'ti.ISt Unit :Net Unit Price . Total_ (USD) Estimated Tax PAYMENT :Price . 80014 2,910.36 Axon; Plans & Packages 85110 EVIDENCE.COM INCLUDED STORAGE 80024 PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT 85110 TASER ASSURANCE PLAN DOCK 2 ANNUAL 85035 EVIDENCE.COM STORAGE 87026 PAYMENT 1 336.00 336.00 336.00 180.00 BASIC EVIDENCE.COM LICENSE: YEAR 2 40 0.00 0.00 0.00 80013 PAYMENT 4 18000 180,00 720.00 85110 EVIDENCE.COM INCLUDED STORAGE 40 0.00 0.00 0.00 80023 PRO EVIDENCE.COM LICENSE: YEAR 2 PAYMENT 1 468.00 468.00 468.00 85110 EVIDENCE.COM INCLUDED STORAGE 30 0.00 0.00 0.00 85035 EVIDENCE.COM STORAGE 400 0.75 0.75 300.00 TASER ASSURANCE PLAN ANNUAL PAYMENT, 85070 BODYCAM 4 24000 240.001 960.00 Year 3 Item Description! Axon'PiaRs:& c4iag z , 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL Estimated Tax PAYMENT BASIC EVIDENCE.COM LICENSE: YEAR 3 80014 2,910.36 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80024 PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 85035 EVIDENCE.COM STORAGE Protect Life. Subtotal 2,784.00 Estimated Tax 126.36 Total 2,910.36 List Unit Quantity Net Unit Price Total (USD} Price 336.00 336.00 336.00 4 180.00 180.00 720.00 40 0.00 0.00 0.00 1 468.00 468.00 468.00 30 0.00 0.00 0.00 400 0.75 0.75 30000 Protect Life. Year 3 (Continued) Item Description Axon Plans & Pdckages`[CCntinued) 85070 TASER ASSURANCE PLAN ANNUAL PAYMENT BODYCAM Year 4 Item Description .. Ayvn Plans`& Package§. & Packages TASER ASSURANCE PLAN DOCK 2 ANNUAL 87026 87026 Total (USD) PAYMENT PAYMENT BASIC EVIDENCE.COM LICENSE: YEAR 4 80015 80016 336.00 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80025 PRO EVIDENCE.COM LICENSE: YEAR 4 PAYMENT 65110 EVIDENCE.COM INCLUDED STORAGE 65035 EVIDENCE.COM STORAGE EVIDENCE.COM STORAGE TASER ASSURANCE PLAN ANNUAL PAYMENT, 85070 468.00 468.00 BODYCAM Year 5 Item Description Axon Plans & Packages Quantity � TASER ASSURANCE PLAN DOCK 2 ANNUAL 87026 Total (USD) PAYMENT BASIC EVIDENCE.COM LICENSE: YEAR 5 80016 336.00 336.00 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 80026 PRO EVIDENCE.COM LICENSE: YEAR 5 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 85035 EVIDENCE.COM STORAGE List Unit Quantity Price 336.00 Net Unit Price Total (USD) 336.00 4 18000 180.00 40 0.00 List Unit 1 468.00 468.00 Quantity � 0.00 Net Unit Arica Total (USD) Price. 1 336.00 336.00 336.00 4 180.00 160.00 720.00 40 0.00 0.00 0,00 1 468.00 468.00 468.00 30 0.00 0.00 0.00 400 0.75 0.75 300.00 4 240.00 240.00 960.00 Subiotal 2,784.00 Estimated Tax 126.36 Total 2,910.36 List Unit Quantity Price 336.00 Net Unit Price Total (USD) 336.00 4 18000 180.00 40 0.00 0.00 1 468.00 468.00 30 000 0.00 400 0.75 0.75 33600 720.00 0.00 468.00 0.00 300.00 Protect Life. Year 5 (Continued) List Unit Item Description Quantity Net Unit Price Total (USD) Price Axon Plans &Packages (Con.tin.ued); 85070 TASER ASSURANCE PLAN ANNUAL PAYMENT, BODYCAM 4 240.00 240.00 960.00 Subtotal 2,784.00 Estimated Tax 126.36 Total 2,910.36 Grand Total 18,429.28 Protect Life. {AXON Summary of Payments Payment Amount (USD) Year 1 (Est. Ship Date 9/l/2018) 6,787.84 Year 2 2,910.36 Year 3 2,910.36 Year 4 2,910.36 Year 5 2,910.36 brand Tota4 Protect Life. Notes National IPA contract #151809 is used for purchasing justification, as well as terms and conditions. Axon's Sales Terms and Conditions This Quote is governed by the terms and conditions of National IPA Contract No, 151809. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and condtllons. t3vWg�ing below, you represent that you are lawfully able to enter into contracts, It you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you haJ3 legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature. % / �A-hJ/" // . Date: October 2, 2018 Name (Print))-' Li6nela Jc dan Title: Mayor PO# (Or write N/A): N/A Please sign and email to Laura Egan at legan@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com Quote: Q-178132-43333.769MM 'Protect Life'© and TASER® are registered trademarks of Axon Enterprise, Inc, registered in the U.S © 2013 Axon Enterprise, Inc. All rights reserved. Protect fife. Section 6.5.21 Page 1 of 2 Ta`y�eevifle k mal Services your community, your shelter, saving lives City of Fayetteville Community Resources Division Standard Operating Procedures BODY -WORN CAMERA POLICY SECTION 6.5.21 PURPOSE: To provide Animal Services Officers with guidelines on the use and management of body -worn cameras (BWC). At times, body -worn cameras may document the audio/video of a animal services officer's investigative and enforcement activities. The use of body -worn cameras are expected to promote officer safety, enhance officer accountability, create more operational transparency, provide for more effective prosecution, and provide officers with protection against false allegations of misconduct. POLICY: It is the policy of Animal Services that officers shall activate the body -worn when its use is appropriate to the performance of his/her official duties. Officers are required to wear the cameras while on duty and use them in accordance with this policy and state law. BWCs are not to be used for non -work related activities. EQUIPMENT USE: • Each officer will be issued a BWC by the Animal Services Programs Manager and shall only use the BWC that was issued to them unless assigned a different BWC by a supervisor. • Officers will only wear their issued BWC while on duty. w The BWC shall be worn in the center of the officer's torso at chest height. • It is the officer's responsibility to properly care for their issued BWC and to ensure that it is in proper working order, fully charged and ready for use. • The officer shall report to a supervisor if their issued BWC is not working properly or if it has been lost, stolen or destroyed. • The BWC equipment and all captured images and audio are the property of the agency. • When possible, officers will activate the BWC to record all contacts with citizens in the performance of official duties. ■ BWC shall be activated anytime that an officer exits their vehicle when responding to any priority I or 2 calls. Created 9/10/2018 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number ANIMAL SERVICES (671) 2018 /Org2 Requestor: Anthony Rankin BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Move funds from 2740 fixed assets and 2740 building and grounds to 2740 contract services for the payment of service fees associated with animal services officer body cameras. COUNCIL DATE: 10/2/2018 LEGISTAR FILE ID#: 2018-0502 Li1kHtttcheny 9/14/2018 3:21 PM Budget Director Date TYPE: DESCRIPTION: H:\Budget\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-10-02\2018-0502 - BA Axon Enterprises - Animal Services 1 of 1 GLDATE: RESOLUTION/ORDINANCE I POSTED: ' TOTAL - v.20180627 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.671.2740-5801.00 (9,000) - 33048 1 EX Fixed Assets - : 1010.671.2740-5400.00 (6,000) - 33048 1 EX Building & Grounds - Maintenance 1010.671.2740-5315.00 15.000 - 33048 1 EX "Contract Services - : H:\Budget\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-10-02\2018-0502 - BA Axon Enterprises - Animal Services 1 of 1