The URL can be used to link to this page

Home My WebLink About205-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 205-18 File Number: 2018-0517 ALLGEIER, MARTIN AND ASSOCIATES, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 WITH ALLGEIER, MARTIN AND ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $35,000.00 FOR ADDITIONAL ELECTRICAL ENGINEERING SERVICES ASSOCIATED WITH ELECTRICAL WORK AT THE NOLAND WATER RESOURCE RECOVERY FACILITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Supplemental Agreement No. 2 with Allgeier, Martin and Associates, Inc. in an amount not to exceed $35,000.00 for additional electrical engineering services associated with electrical work at the Noland Water Resource Recovery Facility. PASSED and APPROVED on 10/2/2018 61' Attest: Soiidr-a E. Smith, City Clerk Treasurer z�3��ERK 1 TA?,"iii FAYETTEVILLE;�Or kANS �t% Page 1 Printed on 1013118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 l (479) 575-8323 Text File File Number: 2018-0517 Agenda Date: 10/2/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 ALLGEIER, MARTIN AND ASSOCIATES, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 WITH ALLGEIER, MARTIN AND ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $35,000.00 FOR ADDITIONAL ELECTRICAL ENGINEERING SERVICES ASSOCIATED WITH ELECTRICAL WORK AT THE NOLAND WATER RESOURCE RECOVERY FACILITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Supplemental Agreement No. 2 with Allgeier, Martin and Associates, Inc. in an amount not to exceed $35,000.00 for additional electrical engineering services associated with electrical work at the Noland Water Resource Recovery Facility. City of Fayetteville, Arkansas Page 1 Printed on 10/312018 Tim Nyander City of Fayetteville Staff Review Form Legistar File ID 10/2/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/14/2018 Submitted By Submitted Date Division / Department Action Recommendation: WATER SEWER (720) Staff recommends approval of Supplemental Agreement No. 2 Allgeier, Martin and Associates, Inc. for additional electrical engineering services in the not to exceed amount of $35,000.00. The requested services include expediting the design of the 15kV portions of the electrical work for the Noland WWTP into an additional construction contract with additional inspection time required. The proposed contract cost will be increased $35,000.00 from the existing $526,193.00 to $561,193.00. 5400.730.5800-5400.00 Account Number 02032.1 Project Number Budgeted Item? Yes Budget Impact: Water and Sewer Fund WWTP Building Improvements Project Title Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 563,681.00 $ 528,324.70 f $ 35,356.30 $ 35,000.00 ' '56.30 V20180321 Purchase Order Number: 2017-00000796 Previous Ordinance or Resolution # 262-17, 143-18 Change Order Number: Original Contract Number: 2017-0000040 Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 2, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee September 11, 2018 FROM: Tim Nyander, Utilities Director DATE: September 5, 2018 CITY COUNCIL MEMO SUBJECT: Supplemental Agreement No. 2 to the Engineering Services Contract with Allgeier, Martin and Associates, Inc. for electrical engineering services RECOMMENDATION: Staff recommends approval of Supplemental Agreement No. 2 Allgeier, Martin and Associates, Inc. for additional electrical engineering services in the not to exceed amount of $35,000.00. The requested services include expediting the design of the 15kV portions of the electrical work for the Noland WWTP into an additional construction contract with additional inspection time required. The proposed contract cost will be increased $35,000.00 from the existing $526,193.00 to $561,193.00. BACKGROUND: The current contract with Allgeier, Martin and Associates, Inc for electrical engineering services was approved by the City Council on December 5, 2017 by Resolution 262-17, with previous Supplemental Agreement No. 1 added by Resolution 143-18 on July 3, 2018. DISCUSSION: The proposed electrical engineering services contract Supplemental Agreement is requested to expedite the15kV portions of the electrical work for the Noland WWTP. BUDGET/STAFF IMPACT: Funding is available in the WWTP Building Improvements project. Attachments: Proposed Supplemental Agreement No. 1 with attached Appendix A Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 561,193.00.Supplemental Agreement No. 2 Allgeier, Martin and Associates, Inc. Date: October 2, 2018 Whereas, the City of Fayetteville, Arkansas (Owner) and Allgeier, Martin and Associates, Inc. (Engineer) entered into an Agreement for Professional Engineering Services (Agreement) on December 5, 2017 by City of Fayetteville Resolution 262-17; and, Resolution 143-18, Supplemental Agreement no. 1 dated July 3, 2018. Whereas, the City of Fayetteville has requested that the Engineer perform additional services outside the scope of the Agreement. Now therefore, the following modifications will be made to the Agreement to include the additional services requested: Modifications: 1. Section 2.1.1—the additional scope of services dated 08/30/2018 by Allgeier, Martin and Associates, Inc. to add a second construction contract per attached four pages Appendix A. 2. Section 5.1- the maximum not -to -exceed amount is increased $35,000.00 from $526,193.00 to $561,193.00. In witness whereof, the parties execute this Supplemental Agreement No. 2, to be effective on the date executed by the Mayor, City of Fayetteville and as noted above. Allgeier, Martin and Associates, Inc. City of I BY: City of I AGREEMENT FOR ENGINEERING SERVICES APPENDIX A — SCOPE OF SERVICES This is Appendix A, consisting of four (4) pages, referred to in and part of the Agreement For Professional Services between the CITY OE FA T E-;V1LLr3, ARKANSAS and ALLGEIER, MARTIN AND ASSOCIATES, INC. dated iov Initial: CITY OF FAYETTEVILL ALLGEIER, MARTIN AND ASSOCIATES, INC. The following contains additional Scope of Services tasks: A.1 General Scope The work covered by this Amendment includes separating the original scope of work for the Agreement into an additional part. This additional pant includes a faster schedule on the design, solicitation of bids for material and construction, contract procurement, inspection and construction support of the 15kV electrical upgrades and their associated 480V equipment to the Paul R. Noland Wastewater Treatment Plant (WWTP). This additional part will require one additional construction contract. A.2 Specific Scope of Services ALLGEIER, MARTIN AND ASSOCIATES, INC. shall provide a suitable engineering staff to obtain the necessary field information required to provide the following services: A.2.1 Bidding ALLGEIER, MARTIN AND ASSOCIATES, INC. shall prepare documentation and specifications and solicit bids for the project to qualified electrical contractors. This shall utilize one construction contract. ALLGEIER, MARTIN AND ASSOCIATES, INC. shall review all bids and recommend the lowest bidder. The contract shall cover all of the 15kV portions and their associated 480V equipment. A.2.2 Contract Procurement ALLGEIER, MARTIN AND ASSOCIATES, INC. shall review invoices from the successful bidder and make recommendations for payment to the CITY OF FAYETTEVILLE, AR. Z:IMUNICIPALTayetteville ARIIGENERAL\Proposals1262-17 Noland WWTP1Agmt 2 PES Fayetteville.doex A —14 022403 Once construction is completed, ALLGEIER, MARTIN AND ASSOCIATES, INC. shall perform a closeout of the contract. A.2.3 Construe i. Suppai t ALLGEIER, MARTIN AND ASSOCIATES, INC. shall provide construction support for the duration of the construction phase. This includes phone calls, e-mails, meetings and field visits. A.3 Project Deliverables The following shall be submitted to the CITY OF FAYETTEVILLE, AR.; Drawings and as -built records of new equipment at the Paul R. Noland WWTP Electrical schematics of new equipment at the Paul R. Noland WWTP A.4 Com,pensatioii In consideration of the performance of the foregoing services by ALLGEIER, MARTIN AND ASSOCIATES, INC., the CITY OF FAYETTEVILLE, AR. shall pay to ALLGEIER, MARTIN AND ASSOCIATES, INC. compensation as set forth in Section 5 of the Agreement for Professional Engineering Services. A.4.1 Attachments A.4.1.1 Exhibit A - ALLGEIER, MARTIN AND ASSOCIATES, INC. Rate Schedule A.4.1.2 Exhibit B — Estimates of Expenses A.5 Schedule ALLGEIER, MARTIN AND ASSOCIATES, INC. will begin immediately on this contract procurement. AM shall prepare the contract and plans and specification documents for bid solicitations. AM shall then forward these documents to the city for review. Once approved, bid solicitation should take approximately eight weeks to complete. Z:WUNICIPALTayetteville AR\1GENERAL\Proposals\262-17 Noland WWTP\Agmt 2 PPS Fayetteville.docx A — 15 022403 EXHIBIT A ALLGEIER, MARTIN AND ASSOCIATES, INC. RATE SCHEDULE 2018-2019 LABOR RATES Note: All pre -approved overtime hours shall be invoiced at 1'/2 times the hourly billing rate shown above. NON -LABOR RATES Item Travel Subsistence Lodging Special Postage or Shipping Printing Surveying Materials Subcontract Specialty Services Rate $0.54 per mile (or current IRS rate) Actual Cost Actual cost Actual cost Actual cost Actual cost Cost + 10% Z:\MUNICIPAUFayetteville ARIIGENERAUProposals1262-17 Noland WWTPWgrnt 2 PES Fayetteville.docx A —16 022403 Hourly Billing Ratti 01/01/2018 01/01/2019 thru thru Classification12/31/2018 12/31/2019 Principal/Engineer IV $195 $199 Principal/Engineer 111 $180 $185 Principal/Engineer 11 $150 $155 Principal/Engineer I $140 $145 Designer III/GIS Specialist $132 $136 Designer/Technician 111 $112 $116 Designer/Technician 11 $80 $85 Designer/Technician 1 $75 $80 Two -Man GPS Survey Crew $185 $189 One -Man GPS Survey Crew $145 $150 Three -Man Survey Crew $201 $201 Two -Man Survey Crew $160 $165 Registered Land Surveyor H $170 $174 Registered Land Surveyor 1 $150 $155 Survey Crew Member $76 $80 Right of Way Specialist $116 $120 Project Representative 111 $112 $116 Project Representative 11 $100 $105 Project Representative 1 $92 $96 Clerical $70 $75 Print Specialist $70 $75 Note: All pre -approved overtime hours shall be invoiced at 1'/2 times the hourly billing rate shown above. NON -LABOR RATES Item Travel Subsistence Lodging Special Postage or Shipping Printing Surveying Materials Subcontract Specialty Services Rate $0.54 per mile (or current IRS rate) Actual Cost Actual cost Actual cost Actual cost Actual cost Cost + 10% Z:\MUNICIPAUFayetteville ARIIGENERAUProposals1262-17 Noland WWTPWgrnt 2 PES Fayetteville.docx A —16 022403 X111= _ ESTIMATES OF EXPENSES Paul R. Noland WWTP Electrical Upgrades Engineer 111 112 hrs. $20,160 Technician 111 30 hrs. $3,360 Clerical 147 hrs. $10,290 Print Specialist 14 hrs. $980 Non -Labor Costs 210 Subtotal Estimated Engineering Cost $35,000 Total Cost for Engineering $35,000 Z:\Iv1UNICIPALWayetteville AR\1GENERAL\Proposa1s\262-17 Noland WWTP\Agmt 2 PES Fayetteville,docx A -- 17 022403