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Home My WebLink About204-18 RESOLUTION� SbrF�r o �t. � r F *Ill.. ay' �Rnarisr.s 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 204-18 File Number: 2018-0508 UPCHURCH ELECTRICAL SUPPLY COMPANY: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A VARIABLE FREQUENCY DRIVE FROM UPCHURCH ELECTRICAL SUPPLY COMPANY, A DIVISION OF MAYER ELECTRIC SUPPLY COMPANY, INC. IN THE AMOUNT OF $18,468.51 PLUS APPLICABLE TAXES FOR USE AT THE HAMESTRING LIFT STATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a variable frequency drive from Mayer Electrical Supply Company, Inc., a division of Mayer Electric Supply Company, Inc. in the amount of $18,468.51 plus applicable taxes for use at the Hamestring Lift Station. PASSED and APPROVED on 10/2/2018 Attest: Sondra E. Smith, City Clerk Treasurer ,%w1111i►►►►►► .717' =�* FAYETTEVILLE; • kMA • f-1; /V11011111110pN � %%% Page 1 Printed on 1013118 City of Fayetteville, Arkansas R " Text File File Number: 2018-0508 Agenda Date: 10/2/2018 Version: 1 In Control: City Council Meeting Agenda Number: A. 2 UPCHURCH ELECTRICAL SUPPLY COMPANY: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF A VARIABLE FREQUENCY DRIVE FROM UPCHURCH ELECTRICAL SUPPLY COMPANY, A DIVISION OF MAYER ELECTRIC SUPPLY COMPANY, INC. IN THE AMOUNT OF $18,468.51 PLUS APPLICABLE TAXES FOR USE AT THE HAMESTRING LIFT STATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a variable frequency drive from Mayer Electrical Supply Company, Inc., a division of Mayer Electric Supply Company, Inc. in the amount of $18,468.51 plus applicable taxes for use at the Hamestring Lift Station. City of Fayetteville, Arkansas Page 1 Printed on 101312018 City of Fayetteville Staff Review Form 2018-0508 Legistar File ID 10/2/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 9/12/2018 WASTEWATER TREATMENT (730) Submitted By Submitted Date Action Recommendation: Division/ Department Staff recommends approving the purchase of a variable frequency drive motor from Upchurch Electric for the Hamestring Lift Station in the amount of $18,468.51 plus estimated applicable taxes of $1,800.68 for a total of $20,269.19. 5400.730.5800-5414.00 Account Number 02068.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Water and Sewer Fund Upgrade/Replace Lift Stations - WWTP Project Title Current Budget $ 330,985.00 Funds Obligated $ 281,824.15 Current Balance $ Item Cost $ 20,269.19 Budget Adjustment $ - Remaining Budget V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE f ARKANSAS MEETING OF OCTOBER 2, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: September 12, 2018 CITY COUNCIL MEMO SUBJECT: Replacement of a Variable Frequency Drive at Hamestring Lift Station RECOMMENDATION: Staff recommends approving the purchase of a variable frequency drive motor from Upchurch Electric for the Hamestring Lift Station in the amount of $18,468.51 plus applicable taxes. BACKGROUND: The Hamestring Lift Station on Sunshine Road delivers over 85% of the West Side WRRF's average 7+ MGD of wastewater influent. The station, first brought online in June 2008, utilizes a series of seven 350 HP Cornell pumps that have been in operation for nearly 10 years. Three of these pumps are powered by variable frequencies drive motors (VFDs). These VFDs are critical to maintain a consistent wet well level at the lift station and help to reduce equipment wear associated with excess pump start/stops where VFDs are not utilized. DISCUSSION: Over the past couple of years, select electrical components at Hamestring have reached their life expectancy and failed. As part of a predictive -maintenance schedule and given the critical nature of the Hamestring VFDs, staff recommend replacing one VFD in 2018 before experiencing failures. The City received three quotes to purchase one replacement VFD. Upchurch Electric submitted the lowest quote and their quote meets specifications. The amount of $18,468.51 includes freight in the amount of $375.00- BUDGET/STAFF IMPACT: Funds are available in the Wastewater Treatment Plant CIP — Upgrade/Replace Lift Stations project. Attachments: Quotes Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Quotation UPCHURCH ELECTRICAL SR2/MAYER ELECT 2800 SOUTH ZERO ST FORT SMITH AR 72901-8762 479-648-1.276 Fax 479.648.1503 QUOTE TO: CITY OF FAYETTEVILLE ATTN: ACCOUNTS PAYABLE 113 W MOUNTAIN STREET FAYETTEVILLE, AR 72701-6083 544 Chris Glasco Tim Marr. Quotation OT OUR -TRUCK INet 25th SNIP TO: CITY OF FAYETTEVILLE ATTN: ACCOUNTS PAYABLE 113 W MOUNTAIN STREET FAYETTEVILLE, AR 72701-6083 lea 530965 LOT BILLING NET lea -Schneider SE Advantage quote #Q468568 as follows: lEA-ATV630C22N4 Altivar630 drive,350hp Normal Duty,Nema-1,w/keypad. Sub Total-$10869.51ea lea 530965 LOT BILLING NET lea-N.APP0403D002 MTE'Matrix AP Adaptive Passive Harmonic Filter.Panel Mount 480V.60HZ,403AMP rated w/ capacitor contactor included. Sub Total-$7224.00ea (Plus incoming freight) TAXES NOT INCLUD * This is a quotation Prices are firm for 30 days and subject to change without notice after 30 days. Applicable taxes extra! 06/27 10869.51 7224.00/ea I No 9.51 7224.00 Subtotal) 18093.51 S&H CHGS 0.00 18,468.51 06/1S/18 51890658 ORDER TO: UPCHURi11 £1.ECn IT -7 RR2(MAYEfi 2800 SOUTH ZERO STI FORT EMITI, AR 729Q1-9762 1 479-648-1275 Fax 479.646-1503 SNIP TO: CITY OF FAYETTEVILLE ATTN: ACCOUNTS PAYABLE 113 W MOUNTAIN STREET FAYETTEVILLE, AR 72701-6083 lea 530965 LOT BILLING NET lea -Schneider SE Advantage quote #Q468568 as follows: lEA-ATV630C22N4 Altivar630 drive,350hp Normal Duty,Nema-1,w/keypad. Sub Total-$10869.51ea lea 530965 LOT BILLING NET lea-N.APP0403D002 MTE'Matrix AP Adaptive Passive Harmonic Filter.Panel Mount 480V.60HZ,403AMP rated w/ capacitor contactor included. Sub Total-$7224.00ea (Plus incoming freight) TAXES NOT INCLUD * This is a quotation Prices are firm for 30 days and subject to change without notice after 30 days. Applicable taxes extra! 06/27 10869.51 7224.00/ea I No 9.51 7224.00 Subtotal) 18093.51 S&H CHGS 0.00 18,468.51 ELLIOTT ELECTRIC SUPPLY 537 N 40th Street Springdale, AR 72762 Ph 479-361-2266 1 Fax 479-750-4093 Quotation Thank you for the opportunity to quote you on this ProjectTlease call with any questions. Notes: pricing does not include Sales Tax. Quote good for 30 days. All Pricing Snecificalty per_Attached Bills of Material Project Name: C112M - DRIVE QUOTE Date: August 21, 2018 Terms: 25th Shipping: Determined by Manufacturer 1- Lot Eaton Gear Quote - Complete New Drive & Cabinet------- $ 58,675.00 (Per Attached Bill of Material).Note: Start up included 1- Lot Eaton Gear Quote - Replacement New Drive Only-------- $ 35,997.00 (Per Attached Bill of Material).Note: Start up included Please review Bill of Material carefully to verify Completeness. Advise of any changes need to be made Prior to Submitting a Bid. Spare Latnps,Lenses,l3allasts,Fuses, Etc. Are not included unless indicated above. Freight charges may apply if partial shipments are requested, No Are Flash or Coordination Studies are included unless indicated above. Thank you again for the opportunity to work with you on this project. Dan Morrison MW � Detail Bill of Material eN Project Name: HAMSTRING LIFT STATION Negotlatlon No: LR970820XBK1 General Order No: Complete New Drive with Cabinet Alternate No: 0000 Item No. Qty Product Description 1 Adjustable Frequency Catalog Number: CPX35014AA, CPX Series, 480VAC, 350 HP Drives (250 KW) HP, 414A IL, Enclosure: CPX NEMA Type 1, Low Overload (IL) Catalog No CPX35014AAC21(2L1PF Designation VFD Qty List of Materials 1 CPX 350 480V IL No brake chopper NEMA 1 1 (K2) - Speed Pot with HOA Switch 1 (1-1) - Power On,Run,Fault Indicator Lights 22mm 1 (PF) - Output Filter (Up to 300 fl) 1 (C2) - ModbUS Qty Product Description 1 EESS SAT _See Approval Drawings for Comments and Clarifications` Start-up Contact: Markel To Dustin Carpenter Estimated Start-up Dale: A Coordination Study does not exist, Designation Start up Qty List of Materials 1 FESS Office: Tulsa, OK 1 Jobsite: , Fayetteville, Arkansas 72701 1 Drive Time: 2,00 Hours 1 B Hour Days, 5 Days Per Week 1 Adjustable Frequency Drives Total Quote Price Eaton Selling Policy 25-000 applies. All orders must be released for'manufacture within 90 days of date of order entry. If approval drawings are required, drawings must be returned approved for release within 60 days of mailing, If drawings are not returned accordingly, andlor if shipment is delayed for any reason, the price ofthe order will increase by 1.0% per month or fraction there of for the time the shipment is delayed. Dustin Carpenter 001211201011:44 AM I, "'"' sT N Detail Bill -of Material . Project Name: HAMSTRING LIFT Pc.r�riNr ?:Sir:E.ts ;1kar r{r;srfi General Order No: Loose Drive only NOTES: 1.) THIS PRICE IS FOR THE LOOSE DRIVE ONLY TOGO INTO THE EXISTING CABINET. 2.) PRICE INCLUDES STARTUP OF THE DRIVE, Item No. Qty Product Description I SPX High Perform Drives SPX9000 300HP 480V Chassis 12 -Pulse wto Chokes All Catalog No SPX300A0-4A2N1U Qty List of Materials 1 SPX9000 300HP 480V Chassis 12 -Pulse w/o Chokes Ali No. Qty Product Description 1 EESS SAT -See Approval Drawings for Comments and Clarifications— Start-up Contact: Market To Dustin Carpenter Estimated Start-up Dale: A Coordination Study does not exist. Designation Start up Qty List of Materials 1 EESS Office: Tulsa, OK 1 Jobsile: , Fayetteville, Arkansas 72701 1 Drive Time: 2.00 Hours 1 8 Hour Days, 5 Days Per Week 1 Adjustable Frequency Drives Total Quote Price Eaton Selling Policy 25.000 applies, NeeUotiatlon No: LRF0t]20XBK1 Alternate No: 0001 All orders must be released for manufacture within 90 days of date of order entry. If approval drawings are required, drawings must be returned approved for release within 60 days of mailing. If drawings are not returned accordingly, and/or if shipment Is delayed for any reason, the price of the order will increase by 1,0% per month or fraction there of for the time the shipment is delayed. Dustin Carpenter 081211201811:45 AM Evans Enterprises, Inc.�� PAGE 1 2001 North 13th Street Rogers, 72756 ENTERPRISES Quotation 479-636-0707 21 -Phone svnHa 479 -636 -8198 - Fax .,u r9521 LOCATION ID ROG80 Visit us on the web at www.goevans.com QUOTE DATE 8/27/2018 QUOTE NO 9190 CUSTOMER ID 123820 CUSTOMER PO# QUOTE Quote Bill To: OPERATION MGMT. INTERNATION PO BOX 241329 DENVER, CO 80224 TRANSACTION NO TRANSACTION DATE 00030074 8/27/2018 Comments or Special Instructions: This Quotation is Valid for 30 Days AVAILABILITY 3-4 VVFFKS ARO Quote Ship To: TIM MARS OPERATION MGMT. INTERNATION 1400 N FOX HUNTER ROAD FAYETTEVILLE, AR 72701 FOB SHIPPING POINT PPA FREIGHT QUANTITY EVANS ID DESCRIPTION NS-ROG CFW110477'r4SZ WEG VFD 350HP @ 477AMPS @ 460V 49h X 17w X 15d AND 287LBS CURRENT STOCK AT THE FACTORY 1 NS-ROG LRW500G3N1 WEG LINE/LOAD REACTOR 4' ti X 27w X 25d 165LBS NEMA 1 ENCLOSURE i- NS-ROG CFVIA10211T4SN1Z VVEG VFD "50HP.@ 180AMPS @ 460V 27h X 14w 15d-AN[7.,150LBS CURRENT STOCK AT THE FAC; ORY- ` 1 NS-ROG LRW2OOG3N1 WEG LINEILOAD REACTOR 13h X 14w X 14d 79LBS NEMA 1 ENCLOSURE Quotation Prepared By: DUSTIN MADEWELL EVANS ENTERPRISES, INC. 2001 NORTH 13TH STREET ROGERS, AR 72756 479-636-0721 - PHONE 479-636-8198 - FAX TERMS Net 30 Days UNIT PRICE $17,280.00 $2,811.00 $8,850.00 $741.00 TAXABLE SUBTOTAL TAX RATE SALES TAX SHIPPING TOTAL TOTAL DUE AMOUNT $17.280.00 $2,811.00 $8,850.00 $741.00 $29,682.00: 9.750 ^j $2.894.00: $0.00. $32:576.00 $32,576:00. Based upon our Standard Terms and Conditions available at www.GoEvans.com/terms VANS ENTERPRISE S >nrwxs We appreciate your business. I_