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Home My WebLink About193-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 193-18 File Number: 2018-0448 PUREGREEN EQUIPMENT SERVICES, LLC: A RESOLUTION TO AUTHORIZE A CONTRACT WITH PUREGREEN EQUIPMENT SERVICES, LLC D/B/A EZ FUEL-BLUEIUSA FOR THE PURCHASE OF FUELING EQUIPMENT IN THE AMOUNT OF $135,997.31 PURSUANT TO THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT FOR THE FUEL STATION IMPROVEMENT PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $20,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with PureGreen Equipment Services, LLC d/b/a EZ Fuel-B1uelUSA for the purchase of fueling equipment in the amount of $135,997.31 pursuant to the Sourcewell cooperative purchasing contract for the fuel station improvement project, and further approves a project contingency in the amount of $20,000.00. PASSED and APPROVED on 9/18/2018 Attest: 'i La - 'gtazet , x Sondra E. Smith, City Clerk Page 1 Printed on 9124118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0448 Agenda Date: 9/18/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 PUREGREEN EQUIPMENT SERVICES, LLC: A RESOLUTION TO AUTHORIZE A CONTRACT WITH PUREGREEN EQUIPMENT SERVICES, LLC D/B/A EZ FUEL-BLUElUSA FOR THE PURCHASE OF FUELING EQUIPMENT IN THE AMOUNT OF $135,997.31 PURSUANT TO THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT FOR THE FUEL STATION IMPROVEMENT PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $20,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with PureGreen Equipment Services, LLC d/b/a EZ Fuel-BluelUSA for the purchase of fueling equipment in the amount of $135,997.31 pursuant to the Sourcewell cooperative purchasing contract for the fuel station improvement project, and further approves a project contingency in the amount of $20,000.00. City of Fayetteville, Arkansas Page 1 Printed on 9121/2018 Jesse Beeks/Sara Glenn Submitted By City of Fayetteville Staff Review Form 2018-0448 Legistar File ID 9/18/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/15/2018 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to authorize an agreement with EZ Fuel, of Buford, GA, pursuant to the Sourcewell Contract, for the fuel station improvement project in the amount of $135,997.31 with a 10% project contingency. Budget Impact: 9700.770.1920-5801.00 Shop Improvements Account Number 12007.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Fund Shop Improvements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Project Title $ 159,320.00 $ 159,320.00 $ 135,997.31 Remaining Budget [ $ 23,322.69 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ny ARKANSAS MEETING OF SEPTEMBER 18, 2018 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: August 15, 2018 SUBJECT: Fuel Station Improvement Project CITY COUNCIL MEMO RECOMMENDATION: A resolution to authorize an agreement with EZ Fuel, of Buford, GA, pursuant to the Sourcewell Contract, for the fuel station improvement project in the amount of $135,997.31 with a 10% project contingency. BACKGROUND: Currently at the Fleet shop there is a 6,000 gallon unleaded fuel tank purchased in 2007. At the time of the purchase the city had many vehicles that required diesel fuel. For that reason, we have ample diesel fuel storage. The City has been moving to more unleaded fueled vehicles and need larger storage capacity. With new emission regulations more diesel vehicles are required to have Diesel Exhaust Fluid (DEF) each year. Currently Fleet has a small hatch in the side of the shop with a hose for the DEF fluid. This is cumbersome for the drivers who must fuel at the station and then drive around the building to get DEF fluid. This is also cumbersome for Fleet staff as the vehicles waiting to get fluid block work bays. When the fuel station was set up at Fleet, the two fuel dispensers were purchased used. They are now having mechanical issues frequently, causing disruptions in service to the user departments. DISCUSSION: Fleet recommends exchanging the current 6,000 gallon above ground tank for a 10,000 gallon tank. Fleet recommends the purchase of a Tote Cabinet that can be placed at the fueling station to house the DEF fluid. This will make fueling an easier process for operators, give Fleet staff more open areas and allow Fleet to meter the DEF fluid for better reporting. Fleet recommends replacing the two dispensers at the Fleet site and one dispenser at Police Department's site with a digital system that will work with up to date software. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 EZ Fuel can provide all the above-mentioned items pursuant to the Sourcewell Contract in the amount of $135,997.31 with a $20,000.00 contingency. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted for these purchases. Attachments: Sourcewell Contract Price Sheet CX FUEL .l I i&%%,w.EZFua1.cum August 23, 2018 Mrs. Sara Glenn City of Fayetteville 1525 S. Happy Hollow Road Fayetteville, AR 72701 t bj AAWARDEQ t GNTRACI #040215 -PGE EZ Fuel/BluelUSA NJPA Contract #040215- PG E We take pride in engineering our systems with the highest quality components that are designed for the demanding commercial fueling market. Our products and services are all available through Sourcewell (formally NJPA) contract #040215 -PGE Site: 1525 S. Happy Hollow Road 9EZ-10,000FS 10,000 Ga110rn UL 142 Fiameshield System -Gasoline: • One double-wall UL142 aboveground storage tank 96"Dia x 27'L • Heavy-duty polyurethane primer and high -gloss white finish • Installed compartments 24" manway, W emergency vent (Morrison Brothers 244M),8" Interstitial vent (MB 244M), gas working vent (MB 794) • Installed Red Jacket 3/4HP submersible pump (410140-022), Mechanical line leak detector (116-058-5), Isotrol Control box (880-047-1) 2" ball valve (MB 691), Solenoid valve (MB710-220V), emergency valve (MB 346) • Automatic overfill shutoff valve (MB 9095) • Morrison clock gauge (MB 818), Interstitial leak gauge (Krueger At -A -Glance) • Two (2) steel lifting lugs, rebar style observation ladder • One spare opening each (2", 4") Notes: Reuse existing Fuelmaster fuel management, fill boxjeuse Veeder Root probe, reuse existing power and communications wiring, see attached install matrix N Wayne Dispensers: • Two twin hose one product 3/G7242D/2GJK/K/H 22gpm ELECTRONIC remote dispenser, internal filter, dual pulse output • Installed two (2) Goodyear 3/a" x 10' hose,'/" OPW automatic nozzle, %" Catlow breakaway and swivel gasoline • Installed two (2) Goodyear 1" x 10' hose; 1" OPW automatic nozzle; 1" Catlow breakaway and swivel diesel Notes: Reuse existing Fuelmaster fuel management, power and communications wiring, all work above shear valve, see attached install matrix NTC -DI ST131uelUSA Single Tote Cabinet with Integrated Dispenser: • 48"W x 96"L x 89"H with integrated fork lift slots • Pre -wired electrical components meet UL -508A and CSA C22.2 standards • Conforms to 150 22241-3,4 standards • NEMA 2 rated electrical panel • NEMA 4 110VAC 30amp disconnect with earth ground required • Weatherproof, insulated housing, doors and roof • Lockable double doors • Fork list compatible composite frame • Card reader 100:1 pulse output • 110VAC continuous duty rated DEF pump • Leak -proof fittings & BSPP connections • Thermostatically controlled heater • OPT-DISP SS dispenser with gallons/totalizer LCD display • OPW Elaflex nozzle with miss fill prevention, OPW swivel breakaway, 20' spring rewind reel • 5' Suction hose and Micro -Matic coupler • 1Micron product filter Notes: Tote and DEF chemical not included. City of Fayetteville supplies tote and fluid, see attached install matrix Notes: Reuse existing Fuelmaster fuel management, power and communications wiring, see attached install matrix [1] - - pTI�A WARDED_ aaRt.at_ EZ Fu � 1. c a to 11040215 -PGE Site: Church Street "up town" Mayne Dispensers: • One single hose one product suction pump 3JG7201P/2H1/JW/H//122gpm ELECTRONIC dispenser, Internal filter, pulse output, hose mast • Installed one (1) Goodyear %" x 10' hose, %* DPW automatic nozzle, l." Catlow breakaway and swivel gasoline Notes: Reuse existing Fuelmaster fuel management, power and communications wiring, all work above shear valve, see attached Install matrix Pricing Brenkdow : Quantity Part# Description Price Each Extended Price I EZ10,000FS 10,000 Gallon, UL -142, Flamesbicld tank S 37,948.00 S 37,99$.00 2 EZ-Wayac Electronic Titin hose single product dispensers S 6,985.00 S 13,970.00 1 Totc-Disp Tote cabinet whit integrated dispenser S 11,149.00 S 11,109.00 I EZ -HRS Labor and materials to complete scope of work listed on matrix dated 8-9.2018 S 51,312.00 S 51,312.00 1 EZ Wayne Electronic Single hose single product suction pump S 5,128.00 S 5,128.00 I EZ AILS Labor and metciials to complete scope ofwork listed on matrix dated 8-9-2018 S 2,650.00 S 2,650.00 I SUBTOTAL Subtotal equipment and labor S 121,876.00 1 SALES TA7t: Washington County 9.75°! Sales tax S t t,882,91 SUBTOTAL Subtotal equipment, labor and tax 5 133,758.91 I FREIGHT Freight forone IUK AST, three Wayne dispensers S 1,997.A0 GRAND TOTAL S 135.99731 Standard EZ Fuel/BluelUSA/NJPA terms and conditions apply. AST FOB factory. Pricing does not include any applicable sales tax or freight. Any applicable sales tax and freight will be added to finial invoice. AST WIN come with factory shop drawings for permitting purposes. Proposal does not include any stamped engineered drawings of tank, engineered electrical, engineered concrete, engineered site plan etc. Quoted prices are being honored for 30 days with the additional caveat, "material prices are subject to adjustment; without mark up, based on increases occurring between the time of this quote and receipt of order." Puregreen Equipment/ DBA EZ Fuel-BlueIUSA AGREED, City of Fayetteville, AR AT/F41"� � Lione i Jordan Printed a e Fr to ame `i1/ J , r ._.I/ V Mayor 9.18.18 Title Date Title Date 1650 Horizon Pkwy #450 Buford, GA 30518 (770) 232-9090 www.bluelusa.com [2] F. fill IE:l. ., rr.. ,...,,.. EZ Fuel "City of Fayetteville, AR Location: 1525 S. Happy Hollow Road Date: B-9-2018 boscrlpllon City of Fayetteville Hootan EZ Fuel Supply AST System. Dna 10,000 gallon Flameshiekf AST, Red Jacket 1131,11P submersible pump, 2" ball valve, 2* solenoid Obtain ell local and state AST Permits (as required) 8 any applicable. Provide copies of all permits to EZ Fuel before any she work begins. x valve, 2' emergency valve, Morrison overfill valve and swing check valve x Filing of AR paperwork with slate x Supply one twin hose Gasboy electronic 22GPM rot gas and one two time 36GMP diesel dispenser. New 314-x 10' hoses, x Supply 2' piping to install STP and accessories to existing City of Fayetteville bunk line X swivel breakaways and automatic nozzles for gas and 1" same for diesel x ELECTRICAL+ CONDUITS 'Ali installations to comply with NFPA30, 30Aend NEC code Train Local personnel. Checklist must be signed by Terminal Manager_ Reuse existing Fuelmasler fuel management console x lit is assumed City of Fayetteville existing electrical for ASTs, dispensers and fuel management is up to code. x SITE WORK Obtain ell local and state AST Permits (as required) 8 any applicable. Provide copies of all permits to EZ Fuel before any she work begins. x Assist in AR registration paperwork. Must be submitted by owner, x Filing of AR paperwork with slate x Perform any testing of equipment that may be required by local or slate agencies (pressure test for example) x Supply 2' piping to install STP and accessories to existing City of Fayetteville bunk line x Supply additional piping to connect existing fill box to now 10,000 gallon new lank New overMl valve and swing check valve will need to be Installed. x ELECTRICAL+ CONDUITS 'Ali installations to comply with NFPA30, 30Aend NEC code Train Local personnel. Checklist must be signed by Terminal Manager_ Disconnect existing conduit and power wiring. Install additional new condu t and wire for now lank x lit is assumed City of Fayetteville existing electrical for ASTs, dispensers and fuel management is up to code. x Remove two existing mechanleal dispensers and install now electronic dispensers. I will be assumed all work will be above shear valve. No repairs to existing Chy of Fayetteville sumps, electrical are Included. Fake digital photos of completed project from all angles (10 photos minimum) and emati to cmilchell@bluelusa.com Confirm proper circuit breakers are being used x INSTALLATION & START-UP AIi work performed must comply with NFPA 30,30& NEC, and other applicable code, x Provide qualified technician to complete system start-up. x Obtain all local and stale AST Pemdls (as required) & arty applicable AST Registration. x iC xirdlnale all required inspections by local jurisdiction. x Install any exls6ng tank monitor onto new tank x Provide Crane x Coordinate (with FZ Fuel, City of Fayetteville, Houten) Crane and sat tank. x x x Check all piping, fillings, S unions for leaks. �ighlan where necessary. x Purchase and Order fluid for all tanks x Coordinate in'dial fuel delivery. Technician MUST be on site during delivery to check for leaks. All piping and unions should x be tightened before. x x 'Calibrate Clock Gauge and alarm on AST x Install working vent (FZ Fuel supplied). x Test and Calibrate STP and dispenser(s). x Test and start up Card Reader x Troubleshoot all wiring, communication and start-up issues to completion. x Test Emergency ShLdofL - x Touch up all nicks, scratches, and exposed threading as best possible. x Train Local personnel. Checklist must be signed by Terminal Manager. x Clean fuel island area of all debris. x Take digital photos of completed project from an angles (10 photos r imimum) and email to cmitchell@bluelusa.com x Provide copies of all local and stale finial sign off documents for project x DEF TOTE CABINET INSTALLATION & START-UP (Provide one Bluel USA late cabinet with built in dispenser- electro mechanical pulse output 48'w x 961 x 8M x 'Obtain all local and stale AST Permits (as required) 8 any applicable AST Registralim x Unload with fork lin and set tole cabinet on level pad. Protectwith two bollards at end of tole cabinet x (Run conduit and wire 110VAC 20 amp service to J box on outside of cabinet. Pull authorization and pulse wiring from Gasboy Islander to tole cabinet x (Load City of Fayetteville supplied tole x x Train Local personnel. Checklist must be signed by Terminal Manager_ x Clean fuel island area of all debris. x Fake digital photos of completed project from all angles (10 photos minimum) and emati to cmilchell@bluelusa.com x Provide copies of all local and stale finial sign off documents for project x Ex r-1-1CL ; . i .......Tri.„r..,.�, C; EZ Fuel -City of Fayetteville, AR Location: Church Street "uptown” Date: 8-9-2018 Description City of Fayettoville Houten EZ Fuel EQUIPMENT Supply One electronic single hose suction pump. New 314` x 10' hoses, swival breakaways and automallc nozzles x Reuse existing Fualmesterfuel management console x SITE WORK 'Remove existing mecharecet dispenser and replace with new Wayne electronic dispenser x Ail vvtkwin be above shearvalve x ELECTRICAL ♦CONDUITS *All installations to comply with NFPA3D, 3DAand NEC code Disconnect existing conduit and power wiring x It is assumed City of Fayetteville existing electrical for dispensers and fuel management is up to coda. x 'Remove one existing mechanical dispensers and install now electronic dispensers. I will be assumed all work win be above shearvaNe. No repairs to existing City of Fayefteville sumps, electrical are included. x Confirm proper circuit breakers are being used x INSTALLATION & START-UP hll work performed must comply with NFPA 30,30A, NEC, and other applicable code. X (Provide qualified technician to complete system start-up. x No permits are included, workirig with existing etecirical with no modifical ons. Any permits will be billed cost plus x Check all piping, fittings. 8 unions for leaks. Tighten where necessary, x Test and Callbrale dispemar(s). X Test Card Reader communications x x Train Local personnel. Checklist must be signed by Terminal Manager. x 'Clean fuel island area or all debris. I I x Take digllal photos of completed pfolw from an ang:es ( 10 photos minimum) and email to cmilchen@b'.ueIusa,wrn I I x