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HomeMy WebLinkAbout189-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 189-18 File Number: 2018-0444 STARTUP JUNKIE CONSULTING, LLC AMENDMENT NO. 2: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH STARTUP JUNKIE CONSULTING, LLC FOR AN ADDITIONAL THREE (3) MONTHS OF ECONOMIC DEVELOPMENT CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $37,500.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and authorizes Mayor Jordan to sign Amendment No. 2 to the contract with Startup Junkie Consulting, LLC for an additional three (3) months of economic development consulting services in an amount not to exceed $37,500.00. PASSED and APPROVED on 9/4/2018 Attest: L"�' 6. i��' Sondra E. Smith, Cit Clerk Tr 1111111110. TSFVILLIE: = C? . •��rl,, ,N liji iO11 N; Page 1 Printed on 915118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0444 Agenda Date: 9/4/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 STARTUP JUNKIE CONSULTING, LLC AMENDMENT NO. 2: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT WITH STARTUP JUNKIE CONSULTING, LLC FOR AN ADDITIONAL THREE (3) MONTHS OF ECONOMIC DEVELOPMENT CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $37,500.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and authorizes Mayor Jordan to sign Amendment No. 2 to the contract with Startup Junkie Consulting, LLC for an additional three (3) months of economic development consulting services in an amount not to exceed $37,500.00. City of Fayetteville, Arkansas Paye 1 Printed on 9/512018 Devin Howland Submitted By City of Fayetteville Staff Review Form 2018-0444 Legistar File ID 9/4/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/14/2018 ECONOMIC DEVELOPMENT (050) Submitted Date Division / Department Action Recommendation: AN AMENDMENTTO EXTEND THE ENTREPRENEURIAL AND INNOVATION CONTRACT WITH STARTUP JUNKIE CONSULTING FOR THREE MONTHS. Budget Impact: 1010.050.0500-5315.00 Account Number N/A General Fund Fund N/A Project Number Project Title Budgeted Item? Yes Current Budget $ 541,500.00 Funds Obligated $ 202,500.00 Current Balance 339,000.00 Does item have a cost? Yes Item Cost $ 37,500.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget `i1,500.00 V20180321 Purchase Order Number: 2016-0561 Previous Ordinance or Resolution # 184-16 Change Order Number: 2 Approval Date: Original Contract Number: 2016-0012 Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 4, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Devin Howland, Director of Economic Vitality DATE: August 2, 2018 CITY COUNCIL MEMO SUBJECT: AN AMENDMENT TO EXTEND THE ENTREPRENEURSHIP AND INNOVATION CONTRACT WITH STARTUP JUNKIE CONSULTING FOR THREE MONTHS RECOMMENDATION: Staff is recommending approval of the attached contract extension for Startup Junkie Consulting. BACKGROUND: In October of 2016, the Fayetteville City Council authorized an economic development consulting contract with Startup Junkie Consulting which is set to expire on September 30, 2018. This has placed the contract's cycle on an October to September year, rather than a calendar year. The contract allows for the option of extending services for three (3) additional two (2) year periods. This amendment would impact all future contract extensions. DISCUSSION: The three-month extension being proposed would align the contract with the City's budget cycle, aligning the contracts performance metrics with the Department of Economic Vitality's performance metrics. Furthermore, the extension would enable the entrepreneurship updates to align with the calendar year beginning in 2019, providing a mid -year update and end of year update to the City Council. BUDGET/STAFF IMPACT: The amendment has no impact to the Department of Economic Vitality's budget. Attachments: Fayetteville Chamber of Commerce Contract Amendment Startup Junkie Consulting Contract Amendment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 AMENDMENT NO.2 TO THE CONTRACT FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND STARTUP JUNKIE CONSULTING, LLC WHEREAS, on October 4, 2016, the City of Fayetteville, Arkansas ("City") and Startup Junkie Consulting, LLC ("Startup Junkie") entered into a contract for Economic Development Consulting Services (the "Contract") to be provided through September 30, 2018, and; WHEREAS, on December 4, 2017, the parties executed Amendment No. 1 to the contract revising the scope of services; and WHEREAS, the parties desire to extend the amended Contract by three months to allow future contract terms to match the City's fiscal year. NOW, THEREFORE, BE IT KNOWN TO ALL: That the City and Startup Junkie, on this 4th day of September , 2018, hereby agree: A. That the Contract for Economic Development Consulting Services dated October 4, 2016, as amended on December 4, 2017, is hereby extended by an additional three months and shall now expire on December 31, 2018. B. That the City will pay the amount of $37,500.00 for the extension period. C. That this amendment does not alter, amend or abridge any of the rights, obligations, or duties of the parties not expressly addressed herein. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representative effective the date set forth herein above. STARTUP JUNKIE CONSULTING, LLC By: _ 0, - Jeff merine, Principal Witness: 17) Date: Zzz_ LZ l Date: �� CITY OF FAVET`I'E,VILLE, ARKANSAS e�,.If�'%A _ 1 '�M© ATTEST: Date: September 4, 2018 _ •Q!1� � Date: �Q � Sondra E. Smith, City Clerk -Treasurer AMENDMENT NO. 1 TO THE -CONTRACT FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND STARTUP JUNKIE CONSULTING, LLC WHEREAS, on October 4, 2016, the City of Fayetteville, Arkansas ("City") and Startup Junkie Consulting, LLC ("Startup Junkie") entered into a contract for Economic Development Consulting Services (the "Contract") to be provided through September 30, 2018, and; WHEREAS, the parties desire to amend this agreement as set forth below. NOW, THEREFORE, BE IT KNOWN TO ALL: That the City and Startup Junkie, on this day of , 2017, hereby agree: A. That the Schedule of Deliverables and Performance Measures referenced in Section 3(a) and the third bulleted paragraph of Section 4 of the original Contract shall be replaced by the Revised Schedule of Deliverables and Performance Measures attached to this Amendment as "Exhibit A" and incorporated herein. B. The parties agree and understand that this Amendment is supplemental to their Contract for Economic Development Consulting Services dated October 4, 2016, and that it does not alter, amend or abridge any of the rights, obligations, or duties of the parties not expressly addressed herein. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representative effective the date set forth herein above. STARTUP JUNKIE CONSULTING, LLC By: _. JeI4 rnerine, Principal Witness: Date: Date: ` z 44 l CITY OF FAIETTEVILLI;, ARKANSAS By: ��Date: �t"cld Jor • ATTEST: L.'/. S',� Date: Sondra E. Smith, City Clerk -Treasurer �t�ttt+rirrr���� =�af�AYE�C�VILLEs �• co r°•-9 P a��: 2 CONTRACT FOR ECONOMIC DEVELOPMENT CONSULTING SERVICES BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND STARTUP JUNKIE CONSULTING WHEREAS, the City of Fayetteville, Arkansas wishes to contract for Economic Development Consulting Services, and; WHEREAS, Startup Junkie Consulting wishes to provide certain Economic Development Consulting Services to the City of Fayetteville, Arkansas, and; WHEREAS, Startup Junkie Consulting has been selected to perform Economic Development Consulting Services for the City of Fayetteville utilizing the competitive Request for Proposal selection process (via RFP 16-06, Economic Development Consulting Services — Entrepreneurship and Innovation), and; WHEREAS, the City Council of Fayetteville, Arkansas has approved a contract for Economic Development Consulting Services with Startup Junkie Consulting, NOW THEREFORE: In consideration of the mutual promises Contained in this Agreement and other good and valuable consideration, 1. Agreement is made this 4, clay of , 2016 by and between the City of Fayetteville, Arkansas located at 113 W. Mountain, Fayetteville, Arkansas 72701 and Startup Junkie Consulting located at 1 East Center Street, Suite 270, Fayetteville, Arkansas 72701. Term: This Agreement shall be for a two year period, for a term ending September 30, 2018. This contract may be canceled by either party with thirty days written notice. 2. Renewals: This agreement may only be renewed by approval of the City Council and with mutual agreement of Startup Junkie Consulting. The City may exercise an option to renew the contract for three (3) additional two (2) year terms with approval of both parties. 3. Attachments: The Contract documents which comprise the contract between the City of Fayetteville and Startup Junkie Consulting consist of this Contract and the following documents attached hereto, and made a part hereof: Economic Development Consulting Services Contract Pagel oF4 a.) Exhibit A- Schedule Detail for Deliverables and Performance Measures * The City of Fayetteville shall coordinate with Startup Junkie Consulting for modifications to this schedule. Any modifications to Exhibit A shall not reduce the quality or quantity of the services to be provided pursuant to this contract, as determined by the Mayor or his/her designee. Any modifications shall be agreed upon by both the City and Startup Junkie Consulting, however, any changes affecting price shall have prior approval by the Fayetteville City Council. In the event Exhibit A is revised and price is not modified, such revised document shall be provided to the City Council at the next regularly scheduled update. 4. Services to be Provided: During the terms of this Agreement, Startup Junkie Consulting shall: • Serve as the first point of contact for economic development services as the City's contractor for Entrepreneurship and Innovation services; Maintain clear and open communication with the City on all economic development services and activities provided under the scope of this contract; and clearly articulate when communicating on behalf of Startup Junkie Consulting versus City - contracted initiatives to create clear accountability; ■ Provide all deliverables and performance measures outlined in the attached Exhibit A S. Fees and Expenses: The City of Fayetteville agrees the consulting fee shall be paid upon invoice as follows: Consultation Services shall be invoiced for each month in the amount of $12,500 per month. Total fees for consultation services shall not exceed $300,000, from the date of contract. Startup Junkie Consulting shall track, log and report hours and expenses directly related to this Agreement along with invoice for payment for each month. Invoices shall be itemized. 6. Notices: Any notice required to be given under this Agreement to either party to the other shall be sufficient if addressed and mailed, certified mail, postage paid, delivery, fax (receipt confirmed), or overnight courier. 7. Applicable Law: This Agreement shall be governed by and construed in accord with the laws of the State of Arkansas. 8. Entire Agreement: This Agreement sets forth the entire agreement and understanding between the parties on the subject matter of this Agreement. Neither party shall be bound by any conditions, definitions, representations or warranties with respect to the subject matter of this Agreement other than those as expressly provided herein. Economic Development Consulting Services Contract Page 2 of 4 9. Amendments and Waivers: Changes, modifications, or amendments in cost or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in cost or fees. No modification of this Agreement shall be binding unless made in writing and executed by both parties. No waiver by either party or any breach or obligation of the other party under this Agreement shall constitute a waiver of any other prior or subsequent breach or obligation. 10. Performance Measures: Startup Junkie Consulting shall provide the deliverables as outlined in the attached Exhibit A, which serves to implement the adopted Fayetteville First Economic Development Strategic Plan. Performance measures are included for each item and will be used to evaluate the work performed throughout the entire term of the contract. 11. Contract Administration: The Mayor or his/her Designated Representative shall be the Contract Administrator for this contract. Startup Junkie Consulting Principal or his/her Designated Representative shall be the primary contact for all matters pertaining to this contract. While it is understood that many facts pertaining to projects must be held in the strictest confidence, Startup Junkie Consulting Principal will insure that the Mayor is kept abreast of details and progress made pertaining to Economic, Development prospects considering development in Fayetteville to the greatest extent possible. 12. Freedom of information Act: City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the Fayetteville Startup Junkie Consulting will do everything possible to provide the documents in a prompt and timely manner -as, prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.), exempting those records that, "if disclosed would give advantage to competitors or bidders," as described in Section (b)(9)(A). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. Economic Development Consulting Services Contract Page 3 of 4 IN WITNESS WHEREOF, the parties have executed this Agreement. Startup Junkie Consulting f Amerine, Principal Witnes Qo���- � The City of /IVIIA"�'�i dam© Attest: Date: 10/10/2016 Date: 10/10/201,6 Date:T iQ ---4- �_LO - Date: le -h� -/4 Sondra E. Smith, City Clerk/ T ` ire OA` FAYETTEVIL.€.z; .._ %S-V�kA ti`y ' • e Economic Development Consulting Seivices Contract Page 4 of 4 Exhibit "A" Contract for Economic Development Services - Entrepreneurship & Innovation REVISED Schedule of Deliverables and Performance Measures As outlined herein, Startup Junkie Consulting shall provide the following services, more generally referred to as Entrepreneurship & Innovation economic development services: One. Support a collaborative entrepreneurial/innovative environment Two. Increase high-tech job growth and University partnerships Three. Create innovative spaces and programs to support entrepreneurs Four. Expand entrepreneurship education programs Five. Support the growing local artisan food and craft beverage industry Six. Support Talent Attraction, Retention and Development Seven. Collaborate with the City for communication to the public Eight Report Outcomes One: 5upyort_a collaborative entrepreneuriallinnovation environment 1. Serve as a direct point of contact for entrepreneurship/innovation and startup efforts. a. Coordinate with all entities involved in entrepreneurial efforts in the City of Fayetteville, and serve as the point person in addressing any city -related processes that impact entrepreneurs. b. Maintain a bright line of communication with the City's Economic Development team to maintain accountability and address issues as they arise. c. Work with the City's internal economic development team to brand and market the Startup City of the South concept. 2. Assist the City in creating and staffing a Fayetteville Innovation Council. Focused on creating a collaborative environment that addresses the needs and challenges of entrepreneurs and innovators in Fayetteville, this group should be comprised of successful entrepreneurs or representatives of a broad cross-section of startups based in Fayetteville, including the University of Arkansas. 3. Online Directory. Develop and maintain an online directory of the startup community, accessible from the City's Economic Development web site, with hotlinks to notable successes and best practices, entrepreneurial initiatives, calendar of meet -ups, events and educational and mentoring opportunities, technology support networks, etc. 4. Start-up/Entrepreneurial Business Retention and Expansion. Coordinate with the City's contractor for Economic Development Business Retention and Expansion services to provide and share information on needs for capital, talent, data, infrastructure, skills, etc. to promote a welcoming and sustainable environment for startups. *BR&E services for this target sector will be provided by a separate contractor. Two: Increase High Tech Job Growth and University partnerships 1. Develop and maintain a close working relationships with the Arkansas Research and Technology Park (ARTP) executive staff. The contractor's relationship with the ARTP shall be a strong working relationship, with a clear understanding of their direction, opportunities and constraints related to funding, space needs, physical infrastructure limitations, and how the City might assist. Regular meetings to discuss both formal topics for consideration and informal ideas are critical to maintaining the working relationship. 2. Identify affordable housing options for entrepreneurs and startups. In order to provide affordable housing and encourage additional collaboration among U of A entrepreneurs who are working with the University and ARTP to launch a startup business, explore relationships with private developers and other opportunities that would provide housing at reduced costs and/or within close proximity to reduce transportation costs and time so that student entrepreneurs can funnel their time, energy and funds into their business. 3. Explore the creation of a Startup Village. In the vein of projects such as Kansas City Startup Village and the Innovation District concept in Fayetteville, investigate and report on the concept of a Fayetteville Startup Village, coined around the "Startup City of the South," idea to focus efforts, energy and knowledge sharing that ideally produces an increase in the opportunity for startups to succeed and job growth to accelerate. 4. Partner with the University to further address capital needs. Working closely with the University, ARTP, City and others, the selected contractor shall regularly inventory capital needs and map out potential resources to meet those needs, over the course of time giving specific time parameters for each action step. Three: Create innovative spaces and programs to support entrepreneurs 1. Develop and define an Innovation District. Innovation Districts are creative ecosystems where innovative design and development patterns can help entrepreneurs, established companies, and leaders build unexpected relationships, resulting in transformative solutions. These districts are designed to make unusual collaborations more likely to happen. There is already a burgeoning creative ecosystem in downtown Fayetteville with the presence of numerous startup companies, the proposed Innovation Hub, and the University of Arkansas Community Design Center (UACDC), which advances creative development through design, research, and education solutions from its downtown facility that houses a full-time design and planning staff who deliver professional services for communities and organizations nationwide. These businesses, all of which are located on the Fayetteville Square, are the epicenter of this creative ecosystem that is developing and should become part of the proposed Fayetteville Innovation District. Startup Junkie Consulting will lead a discussion with the appropriate parties currently involved in the development of the entrepreneurial/startup ecosystem in Fayetteville to define the geography of the proposed Innovation District. 2. Create and provide collaboration space. Clustering the physical spaces in which entrepreneurs can collaborate is one way to encourage idea generation, maturation and sharing of resources. Startup Junking Consulting will provide collaboration space free to the public in the form of Centerspace, currently located on the 2"d floor of the Pryor Center. In addition to maintaining the existing Centerspace free and open to the public, Startup Junkie Consulting will conduct an inventory of additional shared space opportunities for entrepreneurs, innovators, inventors and creatives. Support the development of an inventory of available spaces, facilitate a strategic plan to create them, and guide a governance structure for operational sustainability. 3. Develop incentive ideas forstartup companies locating downtown. Explore a breadth of incentives and develop ideas to support startup companies locating in downtown, as well as elsewhere within the identified Innovation District. Funding, parking, transit or bicycle incentives, development of attainable housing in close proximity, etc. are some options worthy of consideration, among others. Work with the City, entrepreneurs and others to formally launch incentives that will attract and retain entrepreneurial ventures in the downtown and Innovation District. 4. Support maker space and robotics training center development. Support a maker space and robotics training center development already occurring in the downtown, and explore other relationships to link interested users of the space and related programs to make it a successful venture. Four: Expand Entrepreneurship Education OpRortunities at all levels 1. Understand existing industry and targeted business sector needs. Review and participate in workforce analysis studies done for the region to gain an understanding of the workforce availability related to the occupations required of the targeted business sectors, potentially partnering with the NWA Council on this initiative. Care should be taken to not duplicate efforts already underway. 2. Research and conduct a survey of regional higher educational institutions. Develop an understanding of enrollment, degrees offered and graduates of regional institutions of higher education that may serve Fayetteville, meeting as appropriate with leaders of the various educational institutions independently and reporting back to the City the results of these conversations. 3. Convene regional educational leadership. Coordinate with the Northwest Arkansas Council to participate in discussions with local institutions of higher education, public school career and technical education program leaders, as well as local industry and targeted sectors, and determine whether the workforce and training needs of the identified target markets can be met. Work with these institutions to determine possible new program development in the future to meet the needs of the targeted business sectors and existing business and industry. Once established, create and measure performance standards to fill gaps irr the workforce and training needed. Five: Support the growing local artisan food and craft beverage incluga Partner to support burgeoning local craft beverage and artisan food business plans. Identify and work to expand efforts to ensure high value artisan food and craft beverage companies flourish in Fayetteville, particularly where there is growth opportunity in the market. Work with the Northwest Arkansas Council, the Fayetteville Visitors Bureau, the U of A Food Innovation Center and other parties to ensure the artisan food and beverage industry is supported and that any challenges to existing companies in Northwest Arkansas are identified and addressed. Conduct a targeted online survey focused on understanding how the city and region can support the future growth of the craft beverage and artisan food industry and potentially attract larger operations in the future. Develop a base of knowledge through research of benchmark cities with similar craft/artisan industry clusters, such as Asheville, NC and report these results. 2. Assess need for educational programs. Assess the need for additional educational programs in the region to support the craft beverage and artisan food industry as part of the online survey. Six: Support Talent Attraction, Retention and Development Being able to attract, develop and maintain talent is critical for sustaining the startup business ecosystem. With the presence of the U of A and Northwest campus of the University of Arkansas for Medical Science (UAMS) in the city, and NWACC and Northwest Technical Institute in the region, Fayetteville is positioned to provide young and educated talent, as well as research and development, to support existing and new business/industry. The contractor must provide expertise and resources to gain a comprehensive understanding of the workforce and training needs of the entrepreneurial target sector. 1. Attract and retain the workforce of today and tomorrow. Work with the city to identify and support quality of life initiatives that attract the appropriate workforce and skillsets needed in the target sector of entrepreneurship and innovation. Enable discussions to maintain and enrich an authentic Fayetteville culture for residents, coordinating the various focus areas of Fayetteville First and the City's adopted policies, including a focus on walkable neighborhoods, high quality school choices, mixed-use and urban amenities, diversity, transportation alternatives and amenities such as arts, culture and entertainment/dining options. Care for the environment and a desire to live in communities that practice sustainable development are hallmarks of tomorrow's workforce, and should be part of the foundation to make Fayetteville the Startup City of The South. 2. Ensure workforce and training needs can be met. Develop and lead programs that enrich talent development, starting at the youngest ages, as a key part of workforce development. Focus on diversity of population in all aspects of entrepreneurship. Continue to lead youth entrepreneurship programs such as E -Teen Ventures and AR Girls Code. Support efforts such as AR Code Festival, Congressional App Challenge, Dream B.I.G. and Lemonade Day of Northwest Arkansas. 3. Millennial advisory panel. Work with the City to create a millennial advisory panel that can recommend policies, education and development practices that provide the best quality of life amenities and environment for this diverse population. Promote, foster, and seek development opportunities that help create an environment and amenities that attract the new millennial worker and/or business owners. Seven: Collaborate with the City for Communication with the Public 1. The City's Economic Development web site will be used to communicate the implementation of the Fayetteville First plan, using the City's branding and marketing. All communication and engagement with the business community via surveys and questionnaires will be done from a link within the City's Economic Development web site pages and will be promoted on the City's social media channels via coordination with the City's Communications and Marketing Team. All performance measures and reports will be updated on a regular basis via the City's web site. Startup Junkie Consulting will work with the City's Communications and Marketing Team to ensure that the deliverables from this contract remain up to date on the City's Economic Development web site. 2. Communications from Startup Junking Consulting related to economic development initiatives within the scope of this contract, major decisions and/or development matters, and public -facing activities should be coordinated with the Mayor's office or his assigned staff. This includes statements at City Council meetings, Agenda Sessions, public presentations, press conferences, etc. Eight: Reports and Presentations 1. Reporting results and milestones will be done as deliverables,are met in the implementation of the Fayetteville First Economic Development Strategic Plan and will be formatted to fit within the City's Economic Development branding on the city web site. The City's internal Economic Development team will meet regularly with Startup Junkie Consulting (at a minimum on a monthly basis) to discuss the status of deliverables. The Mayor and/or City Council may request periodic updates and public engagement for citizens to be'kept informed of the city's economic development goals. Startup Junkie Consulting will be expected to attend quarterly "collaboration meetings" with the City of Fayetteville and the Fayetteville Chamber of Commerce. Startup Junkie Consulting will attend weekly conference calls with the Director of Economic Vitality. 2. Startup Junking Consulting shall provide written reports and prepare a brief presentation to the Mayor and City Council on at least a bi-annual basis. Reports and presentations should outline the tasks accomplished, outcomes achieved and include statistics for each performance measure outlined herein. 3. A schedule for completion of outlined performance measures and a monthly status report shall be submitted for each month of the contract, delivered during regular monthly meetings with the City's internal team.