HomeMy WebLinkAbout216-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 216-17
File Number: 2017-0494
2017-2018 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2017-2018 SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM GRANT IN THE AMOUNT OF $122,600.00, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
a 2017-2018 Selective Traffic Enforcement Program (STEP) grant award in the amount of $122,600.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing the revenue.
PASSED and APPROVED on 10/17/2017
Page 1
Attest:
Sondra E. Smith, City Clerk Treasurer
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Printed on 10/18/17
113 West Mountain Street
City of Fayetteville, Arkansas
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0494
Agenda Date: 10/17/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
2017-2018 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2017-2018 SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM GRANT IN. THE AMOUNT OF $122,600.00, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
2017-2018 Selective Traffic Enforcement Program (STEP) grant award in the amount of $122,600.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, recognizing the revenue.
City of Fayetteville, Arkansas Paye 1 Printed on 10/18/2017
City of Fayetteville Staff Review Form
2017-0494
Legistar File ID
10/17/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Greg Tabor 9/15/2017 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of the FY2018 Selective Traffic Enforcement Program (STEP) grant award and budget adjustment in the
amount of $122,600.
1010.200.2920 -various
Account -Number
38067-1718
W Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments
Budget Impact:
General
Fund
Police STEP Grant 2017-2018
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 122,600.00
$ 722,600.Op
V20140710
Approval Date:
CITY COUNCIL AGENDA MEMO
CITY OF
FAYFE`"1`EVILL
ARKANSAS
MEETING OF OCTOBER 3, 2017
TO: Mayor and City Council �
FROM: Greg Tabor, Chief of PoliceN-4_a
DATE: September 15, 2017
SUBJECT: FY2018 Selective Traffic Enforcement Project (STEP) Grant Award
RECOMMENDATION:
Staff recommends acceptance and approval of the FY2018 Selective Traffic
Enforcement Project (STEP) Grant Award and budget adjustment in the amount of $122,600.
BACKGROUND:
- The Fayetteville Police Department has participated in STEP every year since its
inception in 1998. For 20 years, we nave partnered through grant funding with the Arkansas
Highway Safety Office in an effort to reduce the total number of motor vehicle crashes, injuries
and fatalities. Our primary strategy for reaching our mutual goals is through dedicated and
diligent enforcement of occupant protection and DWI/DUI laws. This is accomplished by
dedicating patrol officer(s) to monitor STEP activity for a given period of time in known problem
areas. In addition to increased law enforcement, this grant funding allows us to participate in
directed DWI patrols, Click It or Ticket protection mobilizations, purchase additional equipment,
provide child safety seat checkpoints, and a loaner child safety seat for those in need.
DISCUSSION:
The FY2018 STEP Grant Award is based on local in-kind match of expenses and an
award of $121,600 in federal and $1,000 in state grant funding. Local matching funds are only
required on the federal funding portion and the state funding is considered local match resulting
in a total of $120,600 for Fayetteville's local in-kind match. In-kind expenses are defined as on -
duty regular patrol shift hours dedicated to STEP activity; furthermore, this grant will reimburse
the City for overtime hours dedicated to STEP activity. The grant period for this award runs
from October 1, 2017 to September 30, 2018. STEP is a very important program and funding
source for the Fayetteville Police Department. Through dedicated STEP activity during our shift
hours, our Department can meet the in-kind matching funds required of this grant award.
Furthermore, the loss of this grant funding would have an adverse effect on community safety.
BUDGET/STAFF IMPACT:
In-kind expenses in the amount of $120,600 are budgeted annually within our operating
budget and $1,000 will be provided by the State for total matching funds of $121,600. Our
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
salary expense will not increase; patrol officers will perform matching STEP activities while on
duty. Furthermore, no additional officers are required within the STEP grant.
Attachments:
Budget Adjustment
Project Accounting Maintenance Form — State
Project Accounting Maintenance Form - Federal
FY2018 STEP Grant Award -Documents
uescripriontuusuticaiion of request
Establish project for federal funding portion of the•FY2018
Selective Traffic Enforcement Program (STEP).
Has a budget adjustment been completed? (Y/N) Y
Is this item going to Council? (Y/N) Y Council Date
Requested By � Entered By
10/17/2017
Project Maintenance Form
Project Number Request
31607
Sub Project Number
1718
(Optional)
Project Detail
4309
(Optional)
Project Title (64 char)
Police STEP Grant 2017-2018 - Federal
Sub Title (64 char)
STEP FYI 7-18 - Federal
Project Status
Pending
Project Division
200 Police
Scheduled Start Date
10/1/2017
MM/DD/YYYY
Scheduled Ending Date
9/30/2018
MM/DD/YYYY
Actual Start Date
10/i/2017
MM/DD/YYYY
Actual Ending Date
9/30/2018
MM/DD/YYYY
Need
Add to
GLACCOUNT#
_Account Description _
Setup
Add/Delete PCARD
1010.200.2920-4309.01
Federal Grant -Operational
Y
Add
1010200.2920-5210.00
Minor equipment
Y
Add Adr_;
1010.200.2920-5120.00
Personnel Svcs - Contra
Y
Add
uescripriontuusuticaiion of request
Establish project for federal funding portion of the•FY2018
Selective Traffic Enforcement Program (STEP).
Has a budget adjustment been completed? (Y/N) Y
Is this item going to Council? (Y/N) Y Council Date
Requested By � Entered By
10/17/2017
Project Maintenance Form
Project Number Request
31607
Sub Project Number
1718 (Optional)
Project Detail
4302 (Optional)
Project Title (64 char)
Police STEP Grant 2017-2018 - State
Sub Title (64 char)
STEP FY17--18 - State
Project Status
Pending
Project Division
200 Police
Scheduled Start Date
10/1/2017
MWDD/YYYY
Scheduled Ending Date
9/30/2018
MM/DDIYYYY
Actual Start Date
10/1/2017
MM/DD/YYYY
Actual Ending Date
9/30/2018
MM/DD/YYYY
Need Add to
GLACCOUNT#
Account Description
Setup Add/Delete PCARD
1010.200.2920-4302.01
State Grants -Operational
Y Add
1010.200.2920-5210.00
Minor equipment
Y Add Add
Wescriptionliusttticatlon Ot Hequem
Establish project for state funding portion of the FY2018
Selective Traffic Enforcement Program (STEP).
Has a budget adjustment been completed? (Y/N) Y
Is this item going to Council? (Y/N) Y Council Date
Requested By Entered By
10/17/2017
State of Arkansas
ARKANSAS STATE POLICE
I State Potice Plaza Drlve Little Rook, Arkansas 72209-4822 w .asp.arkansas.gov
Asa Hutchinson wituam J. Bryant
Governor "SERVING WITH PRIDE AND DISTINCTION SINCE 1935" I]trector
ARKANSAS
STATE POLICE
COMMISSION
Dr. Lewis Shepherd
Chairman
Ariadeo*
John Allison
Vice-C,haiminn
CaAwa
Bob Bums
Secretary
"& Runt:
Janc Dunlap Christenson
!•fam.-na
Neff Basore
Be!/a Oulu
Bill Benton
Hebv.Sbdreg.t
Stephen Edwards
Marianna
September 1, 2017
Mr. Willie Newman
Project Coordinator
Fayetteville Police Dept.
100-A W. Rock St.
Fayetteville, AR 72701-6191
RE: OP -2018-03-02-11
SE -2018-13-01-11
MSK -2018-05-06-11
Selective Traffic Enforcement Project (STEP)
Dear Mr. Newman:
The above referenced FY 2018 Subgrant Agreement is enclosed for your
review and signature, The Subgrant Agreement/Contract Terms for this
program are made a part of this agreement and should be kept in your
agency's file with your copy of the signed agreement, The agreement
may not include all items presented in your proposal. only those
activities included in the agreement are eligible for reimbursement. -
Please return the signed agreement (keep the enclosed Subgrant
Agreement/Contract Terms) to our office by September 15, 2017, We
will send you a copy of the fully executed agreement.
We look forward to working -with your agency in the coming year.
Enclosure
C: Agreement/Contract File
!Sincerely, 1
Bridget White
Administrator
Highway Safety Office
5 Z�
Asa natahinson
Governor
State of Arkansas
ARKANSAS STATE POLICE
1 $Wtb Polio Pla,2x Drive LMc Ruck, Arkansas 72209-4822 w .asp.arkansas,gov
"SDRVING WITH PRIDE AND DISTINCTION SINCE 1935^
FY 2018 HIGHWAY SAFETY SUBGRANT AGREEMENT
OCCUPANT PROTECTION PROGRAM
ALCOHOL. & OTHER DRUGS COUNTERMEASURES PROGRAM
SPEED ENFORCEMENT PROGRAM
RECIPIENT GOVERNMENTAL UNIT
Fayetteville Police Department City of Fayetteville
100 West Rock Street 100 West Rock Street
Fayetteville, AR 72701 Fayetteville, AR 72701
Telephone: 479-587-3500
Fax: 479-587-3522
TAX ID NO:
71-6018462
TYPE OF APPLICATION
D Initial
D Revision
0 Continuation
INITIAL PROJECT STARTING DATE
October 1, 1999
WiMun J. Bryant
Director
PROJECT NO:
M5X-2018-05-06-11
OP 2018-03-02-11
SE 2018-13-01-11
FAIN NO: (See Invoice Form page 11)
DUNS NO: 07657742
PROJECT TI'1TLF,
Selective Traffic Enforcement Project
OPERATIONAL AREA OF PROJECT
City of Fayetteville
Page 1 of 25
AMOUNT
COST CATEGORY
FEDERAL STATE
LOCAL
PROJECT PERIOD
FUNDING PERIOD
Personal Services
$115,200
$100,600
From: 10-I-207
From: 10-1-2017
To: 9-30-7018
To: 9-30-2018
Equipment
$6,400
Maintenance &
$20,000
Operation
•-
FUNDING
SOURCE
AMOUNT
Other Direct Costs
1,000
Federal
$121,600
Indirect Cost
State
$1,000
Administrative Costs
Local
$120,600
Total
��4 10
�Q�
Total
$243.200
Page 1 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
TABLE OF CONTENTS
Page
BACKGROUND.................................................................................................................... 3
PROBLEMSTATEMENT...................................................:................................................ 3
GOALS................................................................................................................................... 3
SCOPEOF WORK................................................................................................................. 4
WORK STATEMENT........................................................................................................... 5
SUBGRANTEE INVOICE FORMS ........................ ......... ............. :............... ......... ........ 11
CERTIFICATIONS AND ASSURANCES.......................................................................... 14
ACCEPTANCE AND AUTHORIZATION TO PROCEED ............................; .; ..... :......... 25
SUB -GRANT AGREEMENT/CONTRACT TERMS .......................................... Appendix i
Agreement Prepared By:
Jon Waldrip
Program Manager
Arkansas State Police
Highway Safety Office
1 State Police Plaza Dri'+e
Little Rock, AR 72209
(501) 618-[j
(501) 618-8124
Page 2 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
BACKGROUND
The State of Arkansas is taking increased steps to address safety on the State's roadways as part of an
effort to implement innovative strategies to reduce traffic fatalities throughout the State. The Arkansas
Highway Safety Office (AESO) considers safety issues by focusing on behaviorall aspects at the driver
level. The goal is to reduce highway fatalities by better identifying driver behaviors that cause fatal
crashes, implementing programs to address those behaviors and targeting locations where fatal crashes
occur.
.Based on a five-year average (2011 — 2015), 522 people lose their lives each year on Arkansas
roadways. In 2015, there were 531 total traffic fatalities compared to 470 the previous year. Over the
same five years, alcohol-related fatalitids (fatalities involving a driver or motorcycle operator with a
BAC of .08 or greater) averaged 141 per year. There were 149 alcohol-related fatalities in 2015.
An additional area of concern is occupant protection where in 2015 there were 190 unrestrained
passenger vehicle occupant fatalities. Arkansas' safety belt use rate decreased to 75% in 2016 while the
National use rate rose to 90%.
Also of concern are speed -related fatalities where in 2015, 90 people died as a result of speed -related
crashes.
Strict enforcement of the State's traffic laws, through Selective Traffic Enforcement Projects (STEP),
has been proven effective in reducing traffic crashes and fatalities. The State will continue to use this
strategy to address its traffic safety problems.
PROBLEM STATEMENT
The city of Fayetteville is a community of 80,621 residents. The city posted 30 traffic fatalities, 7
alcohol-related and no speed -related fatalities from 2011 through 2015. A seat belt use rate of 871% was
recorded in 2016.
In October 2002, the F'uvottteville Police Department began a proactive approach to collision reduction
which included implementation of the STEP through a grant with the AHSO. The Department wishes
to continue to operate aggressive and sustained selective traffic enforcement, as well as, participate in
the State's Impaired Driving, Seat Belt and Speed mobilizations/campaigns.
GOALS
The overall goal of this project is to reduce the number of traffic -related crashes and fatalities by
conducting a Selective Traffic Enforcement Project in Fayetteville. The goal for each component of
this project is as follows:
Alcohol Corn op nent (Section 405) - Reduce the annual number of alcohol-related crashes from 112 and
alcohol-related fatalities from 1 as recorded in 2015.
Seal Belt Component (Section 402) — Increase the seat belt use rate of 87% as recorded in 2016.
Speed Component (Section 402) - Reduce the annual number of speed -related crashes from 140 and
maintain a level of 0 speed -related fatalities as recorded in 2015.
Page 3 of 25
R
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
SCOPE OF WORK
SI MMARY OF PROJECT 0BRCT1_WS: This project's primary objectives are to achieve an
average of two (2) - three (3) vehicle stops per hour per officer during seat belt enforcement (with an
emphasis on enforcement of occupant restraint laws); two (2) -- three (3) vehicle stops per hour per
officer during speed enforcement; and one (1) OWIlDUI arrest per eight (8) — twelve (12) hours per
officer during DWIIDUI enforcement. A public information and education program will support these
objectives.
NTE THOD OF EVALUATION BY ASPIIFlSO
ADMINISTRATIVE: X
IMPACT EVALUATION: X By achievement of project goals and objectives.
REIMBURSEMENT - ACTUAL COST ONLY REl(M URSEMENI T LIMITS
ASP/AHSO will reimburse the recipient an 1. Maximum amount eligible for reim-
amount equal to f] % of all eligible bursement:
cost. Federal Funds: �121,ti00
State Funds: $1.44
X ASP/AHSO will reimburse the recipient an
amount equal to all eligible costs as
identified in work statement.
2. Only those orders placed and costs
incurred during the following time
period shall be eligible for reimburse-
ment:
(Date) O-1-2417 to (Date) 9-30-20i8
3. The recipient must bear all costs not
cli,gible for Federal reiffibursement.
Federal and State regulations shall be the basis for determining eligibility of costs, as detailed in the
General Provisions and Subgrant Agreement/Contract Terms.
This agreement may be amended only by written notice in advance and in accordance with
ASP/AHSO policy. (See Subgrant Agreement/Contract Terms).
Page 4 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUB GRANT AGREEMENT
WORK STATEMENT
A. The recipient, Fayetteville Police Department exchange for consideration offered by the Arkansas State
Police Highway Safety Office, hereafter referred to as the Arkansas Highway Safety Office (AHSO),
and in the interest of improving highway safety, hereby agrees to pursue the achievement of the
following objectives:
I. Appoint a Project Coordinator to be a liaison between the recipient and the (AHSO) and to be
responsible for coordinating selective enforcement activities and financial transactions associated
with this subgrant agreement_ Herein, give signature authorization for the Project Coordinator to
request reimbursement and agreement change orders when applicable. Compensation for the
Project Coordinator will be from local funds.
2. Project Coordinator, or designee, will work with their designated AHSO Program Manager to
ensure they understand State, Federal and Highway Safety Office policies and procedures.
Ensure that agency maintains an enforced seat belt policy and provides the AHSO a copy of any
revisions to the policy.
4_ Conduct selective enforcement of the State's seat belt, driving while intoxicated (DWI)/driving
under the influence (DUI), speed limit, child passenger protection and motorcycle helmet laws.
Officers are to ensure compiiancc with the State's seat belt and child restraint laws during all
vehicle stops. Enforcement should target locations where fatal/serious injury crashes are
occurring.
sv-at belf eufarrenitnit (from 6:00 a.m. until 9:00 p.m.) will emphasize enforcement of seat
belt and child restraint laws.
Speed enforcenaeitt (from 6:00 a.m. until 9:00 p.m.) will emphasize speed violations.
llWIME I enforcement will emphasize enforcement of DWI/DUI laws and start no earlier
than 9:00 p.m. and end no later than 6:00 a.m. any day of the week. Participating officers
are expected to averse two vehicle stops per hour when not actively roeessin a DWit
arrest du ring DWI enforcement.
The AHSO retains the right to limit or modify enforcement hours and days at its discretion
and as necessary to help projects meet performance objectives as stated in Work Statement
6.
Officers working on the project are expected to enforce all the laws cited in this agreement
during seat belt, speed, and DWI/DUI enforcement.
Page 5 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBCrRANT AGREEMENT
W ORI(STATEIVEYr
Performance objectives for the ro'eet and individual artici atin oii�cers are as follows:
Seat Beltispeed DWI/DUI
Average 2-3 stops per Average 1 arrest per
hour per officer 8-12 hours per officer
Nothing in this agreement shalt be interpreted as a requirement, formal or informal, that an
officer issue a specific or predetermined number of citations in pursuance of the organization's
obligations hereunder. The organization agrees to complete the above stated objectives in
addition to completing the normal routine agency traffic enforcement activities.
7. Participate in two (2) Seat Belt, three (3) DWI/DUI, and one (1) Speed mobilizations during the
project period. Must participate in the public information and education (PI&E) activities (press
conferences/news releases) in conjunction with the mobilization activities. An informal seat belt
survey conducted by the agency will also precede and follow each seat belt mobilization for
evaluation purposes. Mobilization dates are as follows but are subject to change.
State Thanksgiving Seat Belt Mobilization - November 20 - 26, 2017
■ National Winter DWI Mobilization - December 13, 2.017 - January 1, 2018*
• National Memorial Day Seat Belt Mobilization - May 21, — June 3, 2018
• State July 4`h Holiday DWI Mobilization - June 29 - July 8, 2018
• National Labor Day DWI Mobilization - August 17 - September 3, 2018*
• Regional Speed Mobilization —To Be, Determined
*Conduct checkpoints and/or saturation patrols on at least four nights during the National DWI mobilizations.
Participation in all State, National and Regional Mobilizations is a required activity of this
grant agreement. Project activity should be managed to ensure that sufficient funds are
available to participate in these mobilizations. Submit a mobilization report within 15 days
after a mobilization period in accordance with the format provided by the AHSO. Agency
is urged to participate in sobriety checkpoints and/or saturation patrols during all
DWI/DUI mobilizations.
8. Conduct Public Information and Education (PI&E) activities to support the objectives of this
project. These activities will include, but are not limited to, issuing a news release at the
beginning of the project period to notify the community of the project activities, conducting a
minimum of two media exposures for each mobilization e.g., news conferences, news releases,
interview, reporter ride -along and participating in a minimum of two (2) other community
activities e.g., community events, health fairs, booths, civic/school/employer presentations during
the year. Please click on www.trafcsaffetymarketing.goy for materials to assist- you in
conducting these activities.
Page 6 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
9. The only costs eligible for reimbursement are selective enforcement (which includes officer pay
and applicable benefits), child safety seats (see Work Statement 10) and pre -approved equipment
(see Work Statement 11). The recipient will be reimbursed for officers working selective traffic
enforcement at a rate that does not exceed one and one-half times the officer's regular hourly rate.
Reimbursement is limited to one officer pet patrol vehicle. Officers may also be compensated at
the selective enforcement rate for hours spent conducting seat belt surveys associated with
mobilizations and time spent working at clinics associated with the proper installation of child
safety seats. Hours spent conducting seat belt surveys, participating in sobriety checkpoints, or
working at child safety seat clinics will not be used when calculating enforcement performance
and should be reported separately on the supplemental monthly report form. Offieers
compensated through this agreement shall work strictly within the scope of this project while
performing duties in connection with and being funded by this agreement. Hours worked on and
compensated through this agreement must hot supplant (be a substitute (or) regular officer hours
and -pay.- -Routine patrol-funetions, including crash investigations, will be assigned to personnel on
regular duty. Should a project officer become involved in routine patrol functions while
conducting selective enforcement, the officer will be compensated from other funds. No part -tune
personnel can be compensated through this agreement. Note: Consistent with federal
guidelines officers working Selective Enforcement should be compensated in accordance
with recipient overtime policy and nothing in this agreement should be interpreted as
authority to violate agency policy. Submit to the AHSO any revisions to agency overtime
policy within 28 days of the effective date of the revision.
10. If child safety seats are an approved budget line item on the invoice forms, purchase and loan
child safety seats in accordance with AHSO policy. Seats must be purchased no later than
February 28, 2018, Invoices fQr the seats must he submitked to the TSO within 30 days of
purchase. All purchases must be in compliance with federal, state and local purchasing laws and
regulations.
11. If equipment is an approved budget line item on the invoice forms, purchase the following
equipment to assist with the enforcement etTort: one seed trailer at an estimated cost of M.100
and fiye_PBTs at an estimated cost of x2.,300 to be used during overtime traffic enforcement.
Priority use of this equipment shall be given to those officers actively working STEP enforcement.
Assurance is provided herein that throughout the life expectancy of this equipment, it will be used
for the purposes expressed or implied in this agreement. All purchases must be in compliance
with federal, state and local purchasing laws and regulations and if applicable, be listed on the -
National Highway Traffic Safety Administration's current Conforming Products List of Evidential
Breath and Speed Measurement Devices. ALL cr ui anent purchaves must be regia raved in
wriltyg and must ge8ply with the Buy America Act (See page 22 of the Certifications and
Assurances).
12. Ensure that all officers working on this project have successfully completed the National Highway
Traffic Safety Administration's approved courses,on traffic occupant protection strategies (TOPS)
training and standardized field sobriety testing (SFST) during the project period.
13. Ensure that all officers working this project are familiar with Act 308 of 2009 (the amended
mandatory seat belt law). Effective .lune 30, 2009, the Act makes a violation of the mandatory
seat belt law a "primary" offense for enforcement purposes.
Page 7 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
14. Ensure that all officers working on this project are familiar with Act 470 of 2001 (the amended
"Child Passenger Protection Act"). Effective August 13, 2001, children under the age of fifteen
(15) years must be restrained and any child under six (6) years of age and under sixty (60) pounds
in weight must be restrained in a child safety seat. Violation of this Act is a primary offense,
meaning that a vehicle may be stopped if there is probable cause to believe that the law is being
violated.
15. Ensure that all officers working on this project are familiar with Act 561 of 2001 (the ".08 BAC
law"). Persons arrested for violation of Arkansas Code Annotated 5-65-103 and 5,-56-205 shall be
determined to be DWI arrests. Youthful offenders arrested far violation of Arkansas Code
Annotated 5-65-303 shall be determined to be DUI arrests.
16. Ensure that all 6fficers working on this project are familiar with Acts concerning the use of the
cell phone while driving: Act 181 of 2009, "Paul's Law" prohibiting the use of hand held cell
phones for typing, texting, c -mail or accessing the internet while driving; Act 197 of 2009,
limiting wireless telephone use by young drivers: Act 247 of 2009, prohibiting wireless telephone
use by drivers under eighteen years of age and drivers who are at least eighteen but under twenty-
one years of age from using handheld wireless telephones (allows drivers who are at least
eighteen but under twenty one years of age to use hands-free wireless telephones or devices); and
Act 37 of 2011, an act to improve the safety of highways and roads by prohibiting wireless
telephone use in school zones and highway work zones.
17. Ensure department implements policies and internal controls to prevent fraud and misuse of grant
funds.
Page 8 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STATEMENT
18. Submit monthly reimbursement requests, local match reporting form and activity reports,
including PME activities, along with a cover letter(s) by the 15 of the subsequent month in
accordance with formats provided by the AHSO. Also include with the reimbursement requests as
back-up supporting documentation, payroll summary sheets which accurately renects payroll
disbursed by the agency for STEP for the time period requested and invoices for any eligible items
purchased i.e. child safety seats) along with proof of payment i.e. copy of the check. The
summary. sheets must record each officer who worked, dates they worked, number of hours
worked for each date, regular and overtime pay rates, applicable fringe rates and be signed by both
the project coordinator and an agency payroll or fiscal department representative. An Annual
Project Activity Report will be submitted in accordance with the format provided by the AHSO.
Include with the annual report a tabulation of local funds (if any) contributed to this project. This
annual report and the final reimbursement request are due within 30 days following the end of the
project period. Final reimbursement will not be made until a satisfactory annual report is
submitted.
19, Ensure all officers working STEP sign an Acknowledgement Form verifying that they have read
and understand the work statement and reporting forms for the project.
20. Create a project file for maintaining the agreement and financial documents. The file will contain
a copy of this agreement, agreement terms, and the Acknowledgement Form signed by the officers
working STEP. Related AHSO policies and procedures, policies or procedures of the recipient
related to this project's activities, copies of monthly activity reports, AHSO STEP daily
worksheets, reimbursenient requests; payroll summary sheets outlined in Work Statement 18,
other supporting financial documentation such as payroll printouts and invoices, a copy
correspondence relating to the agreement, and documentation of public information activities
should also be included in this file. The file must be maintained in one location and is subject to
review by State and Federal authorities responsible for oversight of this agreement. Copies of
time sheets, original AHSO STEP daily worksheets, and citations for all officers paid
through this agreement must be kept in this file. Time sheets must have officer's and
supervisor's signatures with attached supporting doeuments. AHSO STEP daily worksheets
must he completed properly and have the officer's and a supervisor's signature to be eligible
and approved for reimbursement.
Page 9 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
WORK STAx'LMENT
B. The Arkansas Highway. Safety Office (AHSO) hereby agrees to perform the following activities:
Reimburse the recipient for all eligible costs incurred in accordance with provisions stated in the
Subgrant Agreement/Contract Terms. An analysis of reimbursable costs is provided in the
attached Sub -grantee Invoice Form.
2, Provide reasonable consultative assistance to the recipient to aid in the achievement of project
objectives.
3. Conduct administrative and/or on-site evaluations to assess the effectiveness of the project.
1, -,valuations will include, but are not limited to, a review of activity reports e=nininb progress
toward objectives stated in the work statement, reirnbursement requests, fiscal management and
on-site monitoring visits, The AHSO retains the right to limit or modify enforcement hours and
days at its discretion and as necessary to meet performance compliance requirements.
Mage 10 of 25
Arkansas State Police
Highway Safety Office -
Subgrantee Invoice Form
FY 2018
Selective Traffic Enforcement Program
M usi include all equipment auquisit ions of low value (500.00-4,"9.99) or cepitil (5.000,00 or grouter)
and submit subgrantee tow valuo and capital equipment inventory form with invoice form
On behalf of the subg—tee listed above, I certify that the items for which payment is claimed were fivnished
11 of 25
Arkansas State Police
s. Highway Safety Office
J Line Item Details l
r_- FY 2018
Selective Traffic Enforcement: Program
Project Name: Favege+tillgfk1ice Department Report Period: 0
Selective Traffic Enforcement Project (STEP)
Overtime Selective Enforcement (402)
Seat Belt 402 OP
Speed 402 SE
Subtotal
Overtime Selective Enforcement (405)
DWI/DUI405 M5X
Subtotal
Child Safety Seats (State)
Item 1
Item 2
Item 3
.--Subtotal
Equipment
5 PBTs 405 M5X
I speed trailer 402 SE
Subtotal
%0-00
0.00
$0.00
^0.40
50.!]0
1U00-
$000
S0.00
X0.00
$0.00
TOTAL BILLED -K.-O-0
Attach to Page 11
Page 12 Of 25
Arkansas State Police
Highway Safety Office
Subgrantee Local Match Form
' FY 2018
Selective Traffic Enforcement Program
..',,:�--::;-:,':;:..::,:,>,A14lItfAP6RlOii -1Q!fli7-5li0ti8•
_ 'ax
..
• �; r� r ..,
•..-'._ _
'. .fru,
o.�..•::.-,':r;`,r:
?=r-` a;Ai?�... -,{'�•.i" ��•'= •:es.•�=..cF::S:.�::'1 ,c•.,..a%t�.
St:ti
SelDctivc Traffic Enforcement Pra eet (STEP }
Fa etteville Police Department
.t lioacfl± ,
[Arkansas
•479-587-3500
100 West Rock Street
Fayetteville
72701
s5x,A 3,
Budget
Approved
Revised
YTD previous
Expenditures
YTD Total
Remaining
Categories
Budget
Budget
Expend!
This Period
Expenditures
Budget
Personal Services
$100,600.00
0.00
$100,600.00
�Mauttenenceand Ouerations
520,000.00
0.00
520,000.00
rota!
$120600.00
50.00
$0.00
$0.00
$0.00
S126,600.00
Amount of this Report
$U.00
Stgoitturep Sr1ti$iJ!nplgipgw-
+��
'�j`:`n']i � j'".:1•
•:!-. h 12•
i"rid.^-%� .:4
p
�e. �.4}. -r �"�Ci$Y•1'v~::'•':i�-_; - :�! y[Y •.�}� .
.:.Si3' n �.'Y rY�.. t. __
_': s::i!��-..e"':. , e':'...;
:^- . i= r
a79•i87-3500
- . ;'�lr.. _ :Y •' �
z,e�`k :x5:, .tr'thf"" �:rf.{ .fr -r :ti •>ea<;.
Arkansas State Police
Higbway Safety Office
PI State police Plaza Drive
Little Kaclt, ArkansasVl l')
Page 13 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CERTIFICATIONS AND ASSURANCES
[Eachfiscal year, the subrecipient for Highway Safety must sign these
Certifications and Assurances affirming that the agency complies with all
requirements, including applicable Federal statutes and regulations, that are in
effect during the grant period. Requirements that also apply to subrecipients are
noted under the applicable caption.]
Agency_ Fayetteville Police De artment Fiscal Year: 2018
By submitting an application for Federal grant funds under 23 U.S.C. Chapter 4 or Section 1906, the
subrecipient acknowledges and agrees to the following conditions and requirements. In my capacity
as the authorizing official for Fayetteville, I hereby provide the following Certifications and
- Assurances:
GENERAL RE U1REMENTS
Applicable statutes and regulations, including but not limited to-
-23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended
-Sec. 1906, Pub. L. 109-59, as amended by Seo, 4011, Pub. L. 114-94
-23 CFR part 1300 —Uniform Procedures for State Highway Safety Grant Programs
•2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards
-2 CFR part 1201 - Department of Transportation, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards
INTFRGOVERNM ENTAL REVLEW OF F EDRRAL PROGRAMS
The State has submitted appropriate documentation for review to the single point of contact
designated by the Governor to review Federal programs, as required by Executive Order 12372
(Intergovernmental Review of Federal Programs).
FEDERAL FUNDING ACCOUNTABILITY AND TRANSP.AM, N'QY ACT TATA
The State will comply with FFATA guidance, 0B Quid n e on FFATA Subawar and
Execu tye Compensation Reporting, August 27, 2010,
htt s:llwww.fsrs. ovldvcumentslOM uidance: on FFATA Subaward and Executive Comgm
ation Reporting 08272010. df) by reporting to FSRS.gov for each sub -grant awarded:
Name of the entity receiving the award?
• Amount of the award;
Information on the award including transaction type, funding agency, the North
American Industry Classification System code or Catalog of Federal Domestic
Assistance number (where applicable), program source;
• Location of the entity receiving the award and the, primary location of
performance under the award, including the city, State, congressional district,
and country-, and an award title descriptive of the purpose of each funding action;
Page 14 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CERTIFICATIONS AND ASSURANCES
• A unique identifier (DUNS);
The names and total compensation of the five most highly compensated
officers of the entity if.
(i) the entity in the preceding fiscal year received—
(I) 80 percent or more of its annual gross revenues in Federal awards;
(II) $25,000,000 or more in annual gross revenues from Federal awards;
and
(ii) the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a) or 15(d) of the --
Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986;
Other relevant information specified by OMB guidance.
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing
regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These
include but are not limited to;
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
19701(42-U.S.C. 4601), (prohibits -unfair treatment of persons displaced or whose
property has been acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title LS'. of the
Education Amendments of 1972, as amended (20 U.S.G. 1681-1683 and 1685-1686)
(prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended,
(prohibits discrimination on the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq), (prohibits
discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens.scope,
coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age
Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities" to include all of the
programs or activities of the Federal aid recipients, sub -recipients and contractors,
whether such programs or activities are Federally -funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189)
(prohibits discrimination on the basis of disability in the operation of public entities,
public and private transportation systems, places of public accommodation, and certain
testing) and 49 CFR parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in
Minority Populations and Low -Income Populations (prevents discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on minority
and low-income populations); and
Page 15 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CLRTINCATIONS AND ASSURANCES
• Executive Order 13166, improving Access to Services for Persons with Limited
English Proficiency (guards against Title VI national origin discrimination/discrimination
because of limited English proficiency (LEI') by ensuring that funding recipients take
reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR at
74087 to 74100).
The State highway safety agency—
• Will take all measures necessary to ensure that no person in the United States shall, on the -
grounds of race, color, national origin, disability, sex, age, limited English pmf'iciency, or
membership in any other class protected by Federal Nondiscrimination Authorities, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any of its programs or activities, -so long as any portion of the program
is Federally -assisted,
• Will administer the program in a manner that reasonably ensures that any of its
subrecipients, contractors, subcontractors, and consultants receiving Federal financial
assistance under this program will comply with all requirements of the Non -
Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require any of its subrecipients, contractors, subcontractors, and
consultants to comply) with all applicable provisions of law or regulation governing US
DOT's or NHTSA's access to records, accounts, documents, information, facilities, and
staff, and to cooperate and comply with any program or compliance reviews; and/or
iirholafrit iit-�eitigations'conducted by US DOT or NHTSA under any Federal
Nondiscrimination Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to
any matter arising under these Non -Discrimination Authorities and this Assurance;
• Insert in all contracts and funding agreements with other State or private entities the
following clause. '
"During the performance of this contract/funding agreement, the contractor/funding
recipient agrees ----
b, To comply .with all Federal nondiscrimination laws and regulations, as may be
amended from time to time; Not to participate directly or indirectly in the
discrimination prohibited by any Federal non-discrimination law or regulation, as
set forth in Appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its
facilities as required by the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any
nondiscrimination provisions in this coutract/funding agreement, the State highway
safety agency will have the right to impose such contract►agreement sanctions as. it
or NHTSA determine are appropriate, including but not limited to withholding
Page 16 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CER'l'1FICATIONS AND ASSURANCES
payments to the contractorlfunding recipient under the contractlagreemont until the
contractor/funding recipient ooinplies; anchor cancelling, terminating, or suspending
a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs a through e, in every subcontract and
subagreement and in every solicitation for a subcontract or sub -agreement, that
receives Federal funds under this program.
THE DRUG-FREE WORKPLACE ACT OF 1988 41 U.S.C. 8143
The State will provide a drug-free workplace by:
a. Publishing a -statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
b. Establishing a drug-free awareness program to inform employees about:
o The dangers of drug abuse in the workplace.
o The grantee's policy of maintaining a drug-free workplace.
Q Any available drug counseling, rehabilitation, and employee assistance
programs.
o The penalties that may be imposed upon employees for drug violations
occurring in the workplace.
o Making it a requirement that each employee engaged in the performance of
the grant be given a copy of the statement required by paragraph ().
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will —
o Abide by the terms of the statement.
o Notify the employer of any criminal drug statrite conviction fora violation
occurring in the workplace no later than five days alter such conviction.
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2)
from an employee or otherwise receivuig actual notice of such conviction,
e. Taking one of the following actions, within 30 days of receiving notice under
subparagraph (c)(2), with respect to any employee who is so convicted —
o Taking appropriate personnel action against such an employee, up to and
including termination.
o Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or
local health, law enforcement, or other appropriate agency.
f. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of all of the paragraphs above.
Page 17 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CER'T'IFICATIONS AND ASSURANCES
POTATICAL AC MVITY TIATCII A
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the
political activities of employees whose principal employment activities are funded in whole or in
part with Federal funds.
CERTW, ICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the.bestof his, orher.lmowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
I. if any funds other than Federal appropriated funds have been paid or will be, paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned- shall require that the language of this certification be included in the
award documents for all sub -award at all tiers (including subcontracts, subgrants, and
contracts under grant, loans, and cooperative agreements) and that all subreciplents shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31,
U.S. Code. Any person who fails to file the required certification small be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
RES'T'RICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct and
Page 18 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CERTIFICATIONS AND ASSURANCES
indirect (e.g., "grassroots") lobbying activities, with one exception. This does notpreelude a State
official whose salary is supported with NHTSA funds from engaging it, direct communications with
State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending
legislative proposal.
CERTIi<'YCATIL31' TtFGr1R1]ING DE$ARIVIENT AND SUSPENSYOIv
(applies to subrecipients as well as States)
I n s tructiotts for Prima a Certification States
1. By signing and submitting this proposal, the prospective primary participant is providing the
-• _.-certification set out below and. -agrees to comply with the requirements of 2 CFR Parts 190 and _
1300.
2. The inability of a person to provide the certification required below will not necessarily result in
denial of participation in this covered transaction. The prospective participant shall submit an
explanation of why it cannot provide the certification set out below. The certification or eXplanation.
will be considered in connection with the department or agency's determination whether to enter
into this transaction. However, failure of the prospective primary participant to furnish a
certification or an explanation shall disqualify such person froin participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was
-placed when the department or agency determined to enter into this transaction. If it is later
determined that the prospective primary participant knowingly rendered an erroneous certification,
in addition to other remedies available to the Federal Government, the department
or agency may terminate this transaction for cause or default or may pursue suspension or
debarment.
4. The'prospeetive primary participant shall provide immediate written notice to the department or
agency to which this proposal is submitted if at any time the prospective prhnary participant learns
its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5. The terms covered transaction, debarment, suspension, ineligible, lower tier, parficipant,
person, primary tier, principal, and voluntarily excluded, as used in this clause, have the
meaning -set out in the Definitions and coverage sections of 2 CFR Part ISO, You may contact
the department or agency to which this proposal is being submitted for assistance in obtaining a
copy of those regulations.
b. The prospective primary participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized byNHTSA.
Page 19 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRt1NT AGREEMENT
CERTIli`ICATIONS AND ASSURANCES
7. The prospective primary participant further agrees by submitting; this proposal that it will include
the clause titled "Instructions for Lower Tier Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,"
provided by the department or agency entering into this covered transaction, without modification.,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions and
will require lower tier participants to comply with 2 CFR Parts 180 and 1300.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed fa r debarment under 4 S CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may, but is not required to, check
..th�.list of Par(ies_92cctuded from Federal Procurement and Non -procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, the department or agency
may disall ow.co sts,, annul or terminate the transaction,'issue a stop work order, debar or suspend you,
or take other remedies as appropriate.
Certification lie atdin �ehmrnent s erasion orad fh r Idesnn��siUifits+Mcrlfers-Primary_
Co vexed ;!} gametions
(1) -The prospective primary participant certifies to the best of its knowledge and belief, that its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or 1-md a civil
judgment rendered against them for commission of Fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of record,
-making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or Local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more
public transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Page 20 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CERTMCATIONS AND ASSURANCES
Instructions for Lower Tier Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFRParts 180 and 1300.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal government, the department or --
agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment.
3. The prospective_ lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has became erroneous by reason of changed
circumstances.
4. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant,
person, primary tier, principal, and voluntarily excluded, as used in this clause, have the
meanings set out in the Definition and Coverage sections of 2 CFR Part 180. You may contact the
person to whom this'proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction- be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by NHTSA.
6. The prospective lower tier participant further agrees by submitting this proposal that it will
include the clause titled "Instructions for Lower Tier Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered
Transaction, without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR Parts
180 and 1300.
7. A participant irr a covered transaction may rely upon a certification of a prospective participant in
a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant may decide the method and frequency by
which it determines the eligibility of its principals. Each participant may, but is not required to, check
the fist of Parties Excluded from Federal Procurement and Non -procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
Page 21 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CERTIFICATIONS AND ASSURANCES
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR pari 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, the department or agency with which this
transaction originated may disallow costs, annul or terminate the transaction, issue a stop work
order, debar or suspend you, or take other remedies as appropriate.
Cetocation Re ardin Qebarme�d Sus nsforr Ineli i6ilf and orun[a rrxc! _Torr — Loner
D-er.Covered Transactions_
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313)
when purchasing items using Federal. funds. Buy America requires a State, or subrecipient, to
purchase only steel, iron and manufactured products produced in the United States with Federal
funds, unless the Secretary of Transportation determines that such domestically produced items
would be inconsistent with the public interest, that such materials are not reasonably available and
of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall
project contract by more than 25 percent. In order to use Federal funds to purchase
foreign produced items, the State must submit a waiver request that provides an adequate basis
and justification to and approved by the Secretary of Transportation.
PROH MITION ON USING GRANT FUNDS TO CHECK FOR II)CIL IET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient wilt not use 23 U.S.C. Chapter 4 grant funds for programs to
check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SPA'r BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated
April 16, 1997, the Grantee is encouraged to adopt and enforce ori -the -job seat belt use policies and
programs for its employees when operating cornrAmy-owned, rented, or personally -owned vehicles.
The National Highway Traffic Safety Administration (NHTSA) is responsible for providing
leadership and guidance in support of this Presidential initiative. For information on how to
implement such a program, or statistics on the potential benefits and cost -savings to your company
or organization, please visit the Buckle Up America section on NHTSA's website at
www.nhtsa.dot_gov. Additional resources are available from the Network of Employers for Traffic
Safety (NETS), a public-private partnership headquartered in the Washington, D.C. metropolitan
Page 22 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CERTIFICATIONS AND ASSURANCES
area, and dedicated to improving the traffic safety practices of employers and employees. NETS is
prepared to provide technical assistance, a simple, user-friendly program kit, and an award for
achieving the President's goal of 90 percent seat belt use. NETS can be contacted at 1 (888) 221-
0045 or visit its website at wwwArafficsafety.org.
POLICY ON BANMNG TEXT MESSAGING WHILE T7 -RIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While
Driving, and DOT Order 3902. 10, Text Messaging While Driving, States are encouraged to adopt
and enforce workplace safety policies to decrease crashes caused by distracted driving, including
policies to ban text messaging while driving company-owned or -rented vehicles, Government-
owned, leased or rented vehicles, or privately -owned when on official Government business or
- - - --when perferrning-any-work-on or behalf of the Government. States are also encouraged to conduct _
workplace safety initiatives in a manner commensurate with the size of the business, such as
establishment of new rules and programs or re-evaluation of existing programs to prohibit text
messaging while driving, and education, awareness, and other outreach to employees about the
safety risks associated with- texting while driving.
SECTION 402 RE U1<REMENTS
1. To the best of my personal knowledge, the information submitted in the Highway Safety Plan in
support of the State's application for a grant under 23 U.S.C. 402 is accurate and complete.
2. The Governor -is the responsible- official- for -the administration of the State highway safety
program, by appointing a Governor's Representative for Highway Safety who shall be
responsible for a State highway safety agency that has adequate powers and is suitably
equipped and organized (as evidenced by appropriate oversight
procedures governing such areas as procurement, financial administration, and the use,
management, and disposition of equipment) to carry out the program. (23 U.S.C. 402(b)(1)(A))
3. The political subdivisions of this State are authorized, as part of the State highway safety
program, to carry out within their jurisdictions local highway safety programs which have
been approved by the Governor and are in accordance with the uniform guidelines
promulgated by the Secretary of Transportation. (23 U.S.C. 402(b)(1)(B))
At least 40 percent of all Federal funds apportioned to this State under 23 U.S.C. 402 for this
fiscal year will be expended by or for the benefit of political subdivisions ofthe State in carrying
out local highway safety programs (23 U.S.C. 402(b)(1)(C)) or 95 percent by and for the benefit
of Indian tribes (23 U.S.C. 402(h)(2)), unless this requirement is waived in writing. (This
provision is not applicable to the District of Columbia, Puerto Rico, the U.S. Virgin Islands,
Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands.)
5. The State's highway safety program provides adequate and reasonable access for the safe and
convenient movement of physically handicapped persons, including those in wheelchairs, across
curbs constructed or replaced on or after July 1, 1976, at all pedestrian crosswalks. (23 U.S.C.
402(b)(1)(D))
Page 23 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
CERTIFICATIONS AND ASSURANCES
6. The State will provide for an evidenced -based traffic safety enforcement program to prevent
traffic violations, crashes, and crash fatalities and injuries in areas most at risk for such
incidents. (23 U.S.C_ 402(b)(1)(E))
7. The State will implement activities in support of national highway safety goals to reduce motor
vehicle related fatalities that also reflect the primary data -related crash factors within the State,
as identified by the State highway safety planning process, including:
• Participation in the National high -visibility law enforcement mobilizations as identified
annually in the NHTSA Communications Calendar, including not less than 3
mobilization campaigns in each fiscal year to --
o Reduce alcohol -impaired or drug -impaired operation of motor vehicles; and
o Increase use of seatbelts by occupants of motor vehicles;
• Submission -of information regarding mobilization participation in
accordance with 23 CFR part 1300.11(d)(6)(ii);
• Sustained enforcement of statutes addressing impaired driving, occupant protection,
and driving in excess of posted speed limits;
• An annual Statewide seat belt use survey in accordance with 23 CFR part 1340 for the
measurement of State seat belt use rates, except for the Secretary of Interior on behalf
of Indian tribes;
• Development of Statewide data systems to provide timely and effective data analysis to
support allocation of highway safety resources;
• Coordination of Highway Safety Plan, data collection, and information systems with the
State strategic highway safety plan, as defined in 23 U.S.C. 148(a).
(23 U.S.C. 402(b)(1)(F))
S. The State will actively encourage all relevant law enforcement agencies in the State to follow the
guidelines established for vehicular pursuits issued by the International Association of Chiefs of
Police that are currently in effect. (23 U.S.C. 4020))
9. The State will not expend Section 402 funds to carry out a program -to purchase, operate, or
maintain an automated traffic enforcement system. (23 U.S.C. 402(c)(4))
AUDIT RE+OU REMENTS
The recipient will arrange for an organization -wide financial and compliance audit, if required by 2
CFR Part 200.501 (Formerly OMB Circular A-] 33), within the prescribed audit reporting cycle. The
-audit-report must -separately identify highway safety funds from other Federal funds. One (1) copy of
the report will be furnished to the Arkansas State Police Highway Safety Office (ASP-HSO) within
-three months of the report date. Failure to furnish an acceptable audit as determined by the cognizant
Federal audit agency may be a basis for denial and/or refunding of Federal funds. A copy of 2 CFR
Part 200.501 is available at www.ecl:r.gov. The recipient has been made aware of audit
requirements. The recipient is re aired to inform the ASP-HaU if sub'ect to these audit
requirements_
Page 24 of 25
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
ACCEPTANCE AND AUTHORIZATION TO PROCEED
It is understood and agreed by the undersigned that a subgrant received for this agreement is subject to
the Fixing America's Surface Transportation (FAST) Act, subsequent U.S. Department of Transportation
funding reauthorization, and all administrative regulations governing this grant established by the U.S.
Department of Transportation approved in accordance with 2 CFR Part 1201 subject to the availability of
Federal funds. It is further understood that any State funds utilized within are subject to all applicable
State regulations and are likewise subject to their availability. It is expressly agreed that this agreement
including the Appendix (Subgrant Agreement/Contract Terms and Attachment), constitute an official
part of the State's Highway Safety Program and that said recipient will meet the requirements as set forth
herein.
The recipient has appointed the following official representatives with legal authority to accept this
subgrant agreement, acknowledge the certifications and assurances on pages 14 — 24 of this agreement,
and provide such additional information as may be required.
A. SUBGRANT DIRECTOR
1. Signature:
2. Name: Greg Tabor
3. Title: Chief of Police
B. AUTHORIZIN l'II IAL
LI % � \
2. Name:
3. Title: Mayor
ble Lioneld Jordan
4. Date: - J - ao 4. Date: Oq 3 ,20
Approval to proceed, effective 10_1-2017 to 9-30-2018 with committed Federal funds of i 121,610 and
State funds of $1,000 given by the State Official responsible to the Governor for administration of the
State Highway Safety Program:
lu
-1�I..i
00 .6 j?s } IU?
Approved:
Director, VaLtisas t to Police
and
Governor's Highway Safety Representative
Page 25 of 25
09 h0h
Date
ARKANSAS STATE POLICE
HIGHWAY SAFETY SUBGRANT AGREEMENT
ACCEPTANCE AND AUTHORIZATION TO PROCEED
It is understood and agreed by the undersigned that a subgrant received for this agreement is subject to
the Fixing America's Surface Transportation (FAST) Act, subsequent U.S. Department of Transportation
funding reauthorization, and all administrative regulations governing this grant established by the U.S.
Department of Transportation approved in accordance with 2 CFR Part 1201 subject to the availability of
Federal funds. It is further understood that any State funds utilized within are subject to all applicable
State regulations and are likewise subject to their availability. It is expressly agreed that this agreement
including the Appendix (Subgrant Agreement/Contract Terms and Attachment), constitute an official
part of the State's Highway Safety Program and that said recipient will meet the requirements as set forth
herein.
The recipient has appointed the following official representatives with legal authority to accept this
subgrant agreement, acknowledge the certifications and assurances on pages 14 — 24 of this agreement,
and provide such additional information as may be required.
A. SUBGRANT DIRECTOR B. AUTHO
1. Signature: 1. Signa re•
I Name: Greg Tabor 2. Name:
3. Title: Chief of Police 3. Title:
Mayor
le Lioneld Jordan
4. Date: ��'��+ � 4. Date: 10 A q - V1
Approval to proceed, effective 10-1-2017 to 9-30-2018 with committed Federal funds of $121.600 and
State funds of $1,000 given by the State Official responsible to the Governor for administration of the
State Highway Safety Program:
Approved:
Director, Arkansas State Police
and
Governor's Highway Safety Representative
Date
Page 25 of 25
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2017
Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establish a revneue and expense budget for tracking the FY2018 Selective Traffic Enforcement Program grant award in
project accounting.
RESOLUTION/ORDINANCE
COUNCIL DATE: 10/17/2017
LEGISTAR FILE ID#: 2017-0494
K.eA/&YvSpv'i4�
9/15/2017 10:15 SIM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED: /
TOTAL 122,600 122,600
Increase / (Decrease) PrJect.�ub
Account Number
Exoense
1010.200.2920-4302.01
1,000
31607
1010.200.2920-4309.01
121,600
31607
1010.200.2920-5120.00
Minor Equipr-nent -
115,200
1010.200.2920-5210.00
6,400
1010.200.2920-5210.00
1,000
Revenue
Project
Sub
1,000
31607
4302
121,600
31607
4309
31607 4309
31607 4309
31607 4302
AT Account Name
RE
State Grants - Operational
RE
Federal Grants - Operational
EX
Personnel Other - Contra
EX
Minor Equipment -
EX
Minor Equipr-nent -
v.20170707
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