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Home My WebLink About181-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 181-18 File Number: 2018-0415 JANUARY FLOORS, INC.: A RESOLUTION TO AUTHORIZE A CONTRACT WITH TOM JANUARY FLOORS, INC. IN THE AMOUNT OF $30,926.00 FOR REPLACEMENT OF VINYL FLOORING AT THE WALKER PARK SENIOR ACTIVITY AND WELLNESS CENTER, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to sign a contract with Tom January Floors, Inc. in the amount of $30,926.00 for replacement of vinyl flooring at the Walker Park Senior Activity and Wellness Center, and further authorizes a project contingency in the amount of $5,000.00. PASSED and APPROVED on 8/21/2018 Attest: Sondra E. Smith, City Clerk Trea vmmigr',�I .�� F•RY �1r'9 �g•s': •�'.I Y OF �o s, �;FAYETTFVILLE; _ •a. '►v :�RkRNSQ'• �: Page 1 Printed on 8122118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0415 Agenda Date: 8/21/2018 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A. 8 JANUARY FLOORS, INC.: File Type: Resolution A RESOLUTION TO AUTHORIZE A CONTRACT WITH TOM JANUARY FLOORS, INC. IN THE AMOUNT OF $30,926.00 FOR REPLACEMENT OF VINYL FLOORING AT THE WALKER PARK SENIOR ACTIVITY AND WELLNESS CENTER, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: C ion 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to sign a contract with Tom January Floors, Inc. in the amount of $30,926.00 for replacement of vinyl flooring at the Walker Park Senior Activity and Wellness Center, and further authorizes a project contingency in the amount of $5,000.00. City of Fayetteville, Arkansas Page 1 Printed on 8/22/2018 City of Fayetteville Staff Review Form 2018-0415 Legistar File ID 8/21/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 8/3/2018 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Award removal and replacement of vinyl flooring at the Walker Park Sr. Activity Center to Tom January Floors, Inc in the amount of $30,926.03 4470.520.8520-5315.00 Account Number 15010.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Parks Fund Flooring Replacement Project Title Current Budget $ 71,040.80 Funds Obligated $ 890.26 Current Balance $ 70,150,54 Item Cost $ 30,926.03 Budget Adjustment Remaining Budget Previous Ordinance or Resolution i# Approval Date: 39,224.51 U CITY OF FAYETTEVILLE AW99 ARKANSAS MEETING OF AUGUST 21, 2018 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Don Marr, Chief of Staff Paul Becker, Chief Financial Officer Connie Edmonston, Parks & Recreation Sr. Director FROM: Wade Abernathy, Facilities Management/Building Construction Manager DATE: 8/3/2018 SUBJECT: Walker Sr. Activity & Wellness Center Flooring Replacement RECOMMENDATION: Staff recommends approval of a contract with Tom January Flooring, Inc. in the amount of 30,0926.03 and a contingency of $5,000 for the removal and replacement of the vinyl flooring. BACKGROUND: The current sheet vinyl flooring is original to the building and is about 20 years old. Even though it has held up well, it has passed its lifespan and is need of replacement. Staff solicited and received 3 bids with Tom January submitting the lowest bid. DISCUSSION: The proposed replacement flooring product is a commercial grade, 20 mils, luxury vinyl tile. The appearance is a 6" x 48" wood plank. The aesthetics of this tile will complement the character of the exposed wood column and beam structure. The extent of the flooring will be the lobby, commons, serving line, library, and billiard room. BUDGET/STAFF IMPACT: Funds to be used from the Walker Park project 15010.1 and a contingency of $5,000 is requested. Attachments: Proposal Letter from Tom January Floors, Inc - W -9 Certificate of Insurance 2 bids Mailing Address: 113 W. Mountain Street www,fayetteville-ar.gov Fayetteville, AR 72701 TOM JANUARY FLOORS, INC. 188 E. Township, St Fayetteville, AR 72703 PH,: 479-523.2,I:2 tjfloors@jonuoryfloors.com FX: 479-3i i-`995 www.tomjanuarypoors.com www.facebook.com/TomlanuoryF/oors Name / Address CITY OF FAYETTEVILLE 113 WEST MOUNTAIN FAYETTEVILLE, AR 72701 Estimate Date Estimate N 7/10/2018 SENIOR CNTR Description Qty U/M Rate Total ATTN: MR. WADE ABERNATHY 8L MR. MARK RENFROE OUR QUOTE TO FURNISH A 20MIL WEAR LAYER, CLICK LOCKING SYSTEM, FLOATING LUXURY VINYL TILE FOR THE SENIOR CENTER. 6,166 SQFT PLANK 6,166 2.62 16,154.92T 6,166 SQ FT PLANK LABOR 12,023.70 12,023.70T SAMPLES UPON REQUEST rmi•..d o r.qr.- .IIt u I,I. ill hr c,.?"IsUea in a 1,r„k,”—U4,. wg v, s1-1-1 l:n-.(411!a111 A!0 TE, ,nrt,rd i.•: ,; , rn •1ur ::hnurrr:r r:::d.nn,iru, fir:ur ilrr uhn+,' cl,eii/,eu:lu,r1 mill hr<'un:e rm ,an,r -luu'�;c• nerr uuI,rhor r rht ex:in,nfc. ..;,r:,imhnkr xrr,_1,ainnilc:II:.. hith1-rluuur„or rh:,r n:. run,: "dJn;+u.,IT, ; enurxv gl:h,!nh rn,d nddimu,nl an,k rcym I, If Ar Two! " hn,lrl, non rr::, •: df(cFuneua •.11hi•opn rw-r n: r"'Ww,rnr III," vA.,%-611enr.v,mrlrhrrs&,1 1nur v.",(-. Theec;inr< 1, dor, I iurh,d,mumrm: p,-i,v tow. A, r:•:I:,r,ec?,h„rddn„k:;,'.r-rn1"„hf'nr.r,:,is, gJ:'rI,Al —h..r:n; 4UPoT ANTA,'OTJCETOOWNER I LP,'T)FR5-IM NO "rIll T E Cif CONTRACTOR, SUBCONIVRACTOR, LARORc"R, SUPPLIVR, ARCHITrCT, E\'GTNEf.R. SLIRVEYOR R!'PRR?SER, LA\'USGSPrR, AB57:RACTOR, UR 71ILE INSURANCE AGENT Si IPPLYING LA - SERVICES, ,11ATER).'.L. OR OX-T!IRLS IS F:VT)T1. U) TO A LIEN AGMNST THE PROPERTY IF NOT PMD IN FULL FOR 7 HE L190R, SERV)CF.S, AIA) ER ALS, OR FIX] TIRES OSLO 70IMPROVE, CO:VSFRUCT. 09 INSURE OR EXAMINE TITLE TO TFIL PROPERTY I'VFN THOL'(41T HE [`M w r C".'TRACE PRICE,blal-HA 1'E BEEN PAID TOT HE CO?.'TRA(-1.OR, 1 RT_ii ,fZE THAT TIP- LIEN CAN BE J. FO P, i -FI% R).'THF. S.4t F OF TIIF PROPEP.T)' IF NECESSARY. I .AM ALSO AWARE TFIAT PAV.kJfNT MA1 7E 14iTUiIL TD TO I)IT CON-fRACFOR IN THE U,10U�\'T OPTHE COSTOF ANYSERVICE.S, FIXTURES, MATERIAL' -,OR DF,YUSIT RF.OIi/Ri�l�; LAFOI: \'OTT`Ali) F+JR. 1 K.\'O6Y THAT 1'F IS:1l; VLSI€Bl.E 7"U..1NL'i I A%:M1l", REQUIRE THE CONTRACTOR TO f0RrVLSH TU MF .-s TRUE ANL) CORRECT• FUL1. I IST OFALI SLFPPLIFRS ANO SERI•ICE PROVIDERS UNDER THE CONTRACT. A:VD 1 MA Y CM CA 11-4Tii TMMF 1'0101'MR.1PNE IF,!LLA i.A'TERIALS, iAROR, RXTLIRF_S, AND SER VICES FURA'ISIIEDFUR THF. PR Opt R7 RA IE BF r'1 PA IT) FOR 1.41AI 'AISO RFQUIRr THE CONTRACTOR TO PR£SEN'T LIEN 11'All'£RS 8rALL SUPPLIERS AND SrRVR;E --- PROI,IDFRS, STATING THAT THF) HA FE BEEN PAID IN TL111 TOR SUPPI)ES.IND gERT'!CFS PROVIDED LWOER 7HF r:0^:TRACI,Bt/URi'i'PA1'FNE COrtV K.4 C1 C%}: IN FUI L,IFAS(IPPIJER OR OTHER SERVICE PRO'viDER HAS NOT BEEN Subtotal $28,178.62 RAAL1. I AI:I'i I' i1 THE SUPPi AFP. OR OTI IFR .SFRVICF PRO'VIDFR A O CONTRACTOR 04TH A CHECK,MADE PAYA7I1: TO 711WA.' 1C INT! 1 :-`: OfPU'IIT RFUi;FRFO R.TI IRE A;.'1' 101114 ;T.1R7rD ..�._. ACCEPTANC'F 1 her rhv have ,raJ rhe "Inrymuanl Norice "To (hvnrt" anJ ....Pi Ihr POP ... I nulli-d ah. -;mJ aulhmiee work to Sales Tax (9.75%) $2,747.41 nmmrncr nn, m• ahnul, the Dale.aPecifeJ. ('L'SI'q N Ell Bn-r t: Total $30,926.03 - ESTIMATE PRICING IS GOOD FOR TWO 1\'F,ENS - S FLaQIt COVERING, INC. ESTIMATE King's Floor Covering, Inc. 622 W Sycamore Fayetteville, AR 72701 Website: www.kings-floor.com Email: sales@kings-floor.com Phone: 479-442-9277 Fax: 479-442-7345 Bill To Estimate# EST -000624 City of Fayetteville Estimate Date 02 Aug 2018 Facilities Office Fayetteville AR U.S.A # Item Description Qty Rate Amount 1 Engage: Premier Plank Weathered Rust 7,800.00 2.59 20,202.00 2 Labor 7,800.00 1.90 14,820.00 3 { Take Up 870.00 1.75 1,522.50 4 j Floor Prep 1.00 400.00 400.00 Senior Citizen Activity Center Sub Total 36,944.50 Sales Tax (9.7596) 3,602.09 Total $40,546.59 Terms & Conditions This document is an estimate only, not a contract. It's based on the information provided and/or initial inspection, Void with any forthcoming information or unforeseen discovery of sub -floor conditions that may require additional labor and/or materials for proper installation. Special order materials, partial boxes of stock materials, or any other partial amounts of product cannot be returned for refunds. Returns are subject to manufacturer's policy; restocking fees and freight charges apply, Thank you for your consideration. MILLER 8/1/2018 To: City of Fayetteville Attn: Mark Renfroe Re: Senior Center - Fayetteville Please find the following pricing for the above referenced project: • Resilient LVT ------------------------------------------------------ $ 31,700.00 ■ Demo, glue removal & prep -------- -------------------- $ 8,875.00 BID TOTAL--------------------------- $ 40,575.00 This price includes: • Materials and labor • Normal floor prep ■ All applicable sales tax Exclusions are: • No floor grinding, slab patching, excessive leveling • No sealing, waxing or floor protection • No stained, sealed or polished concrete Notes: • Climate control required • This pricing does not include the art rooms Thank you for allowing Miller Commercial Flooring the opportunity to bid this project with you. If you have any questions or need further information, please call. Sincerely, f Seth McDonald Sales 388 North 401h Street, Springdale, AR 72762 (479)756-88771 Fax (479)756-0706