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Home My WebLink About179-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 179-18 File Number: 2018-0418 WHAT MY EYES HAVE SEEN PHOTOGRAPHY: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH WHAT MY EYES HAVE SEEN PHOTOGRAPHY FOR PHOTOGRAPHY SERVICES TO BE PROVIDED THROUGH THE END OF 2018 WHEREAS, on September 3, 2013, pursuant to Resolution No. 184-13, the City entered into a contract with What My Eyes Have Seen Photography for photography services for the City's youth sports programs; and WHEREAS, the contract is set to expire on September 2, 2018, and both the City and the photographer desire to extend the contract through the end of 2018. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached Amendment No. 1 to the contract with What My Eyes Have Seen Photography for photography services to be provided through the end of 2018, and authorizes Mayor Jordan to sign the amendment. PASSED and APPROVED on 8/21/2018 Approved: Sondra E. Smith, City Clerk �.,�H1NG `OA ��. City of Fayetteville, Arkansas 113 West Mountain Street "--. Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0418 Agenda Date: 8/21/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 WHAT MY EYES HAVE SEEN PHOTOGRAPHY: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH WHAT MY EYES HAVE SEEN PHOTOGRAPHY FOR PHOTOGRAPHY SERVICES TO BE PROVIDED THROUGH THE END OF 2018 WHEREAS, on September 3, 2013, pursuant to Resolution No. 184-13, the City entered into a contract with What My Eyes Have Seen Photography for photography services for the City's youth sports programs; and WHEREAS, the contract is set to expire on September 2, 2018, and both the City and the photographer desire to extend the contract through the end of 2018. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached Amendment No. 1 to the contract with What My Eyes Have Seen Photography for photography services to be provided through the end of 2018, and authorizes Mayor Jordan to sign the amendment. City of Fayetteville, Arkansas Paye 1 Printed on 8/2212018 City of Fayetteville Staff Review Form 2018-0418 Legistar File ID 8/21/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Connie Edmonston 8/3/2018 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: Resolution approving Amendment #1 to the contract with What My Eyes Have Seen Photography to extend to December 31, 2018. Account Number Project Number Budgeted Item? Budget Impact: Fund Project Title Current Budget Funds Obligated Current Balance Does item have a cost? Item Cost Budget Adjustment Attached? Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget Previous Ordinance or Resolution # 184-13 Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 21, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL MEMO FROM: Connie Edmonston, Parks and Recreation Director DATE: August 3, 2018 SUBJECT: Resolution approving Amendment #1 to the contract with What My Eyes Have Seen Photography to extend to December 31, 2018 RECOMMENDATION: Resolution approving Amendment #1 to the contract with What My Eyes Have Seen Photography to extend to December 31, 2018 BACKGROUND: City Council approved Resolution #184-13 on February 3, 2013 for a contract with What My Eyes Have Seen Photography to take pictures of youth participating in our sport programs through September 2, 2018. DISCUSSION: Parks and Recreation Staff request to extend the current contract with What My Eyes Have Seen Photography to December 31, 2018 to cover taking team and individual pictures for this fall youth soccer season. A new RFP will be distributed this year to request vendors to submit photography proposals for our youth sport participants for 2019. BUDGET/STAFF IMPACT: The current contract requires for the Parks and Recreation Department to receive ten percent of the gross sales from the sales of youth team pictures. Revenues depend on the number of participants that purchase photos. Attachments: Contract for Extension Resolution 184-13 & Contract K/General/Donations/Contract Services/Photography/2018 Ext/SM—Photography Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, AR CITY OF Amendment No. 1 to Contract for Photography Services FAY E T T E V L L E Resolution No. 184-13 ARKANSAS Vendor: What My Eyes Have Seen Photography. WHEREAS, on September 03, 2013, the City of Fayetteville, Arkansas ("City") and What My Eyes Have Seen Photography ("Photographer'), pursuant to Resolution No. 184-13, entered into a contract for photography services (the "Contract") and; WHEREAS, the Contract is set to expire on or about September 02, 2018, and the parties desire to extend the Contract until December 31, 2018. NOW, THEREFORE, BE IT KNOWN TO ALL: A. That the Contract with an effective date of September 03, 2013, is hereby extended and shall now expire on December 31, 2018. B. That the Payment terms set forth in Section 3 of the Contract as well as all other terms and conditions of the Contract shall remain in effect through the extension period. C. This amendment does not alter, amend or abridge any of the rights, obligations, or duties of the parties not expressly addressed herein. WITNESS OUR HANDS THIS 21st DAY OF August , 2018. What My Eyes Have Seen Photography Printed Contractor Name & Title A- AITEST (Signature) Company Secretary (Printed Name) mess Address ' ? City, State & Zip Code Date Signed: City of Fayetteville, AR RFP 13-12, Parks Program Photography Contract Extension Page 1 of 1 CITYVF FAYE 1WILLE, ARKANSAS 3-1111156 N, Mayor ATTEST: (Signature) ��t�`y�¢•.Y•OF gyp: Sondra E. Smith, City ClerI&T is r .ly9 q KA SQ;••:� "filjoill 1% Date Signed; 3 �xOlf RESOLUTION NO. 184-13 A RESOLUTION AWARDING RFP #13-12 AND AUTHORIZING A CONTRACT WITH WHAT MY EYES HAVE SEEN PHOTOGRAPHY FOR THE PROVISION OF PARKS AND RECREATION DEPARTMENT YOUTH SOCCER AND SOFTBALL TEAM AND INDIVIDUAL PHOTOGRAPHS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #13-12 and authorizes a contract with What My Eyes Have Seen Photography for the provision of Parks and Recreation Department youth soccer and softball team and individual photographs. PASSED and APPROVED this 3`d day of September, 2013, APPROVED: By: 10 ELQ 40 JPKAN, Mayor ATTEST: By: Ay,4' "�- 4nw%l' SONDRA E. SMITH, City Clerk/Treasurer �j%j11i1111►11, `�`�� 4F,Ft►C 1 �,qE ! 1 Y oz� r . �`�� •• r�1". �G FAYf f 1f V+1.i • 'jib• c flff+I�� 111 Ilij� UT MY fffl N ( 5EM PHOTOGRAPHY 479.846.8500 115 E. BUCHANAN PRAIRIE GROVE, AR. 72753 W W W. W HATMYEY ESHAV ESEEN. COM Financial Proposals Proposal l: We propose to pay the City of Fayetteville 5% of our gross sales and provide each player and their coach with a free team picture. With the economic struggles families are facing, we began providing a free team picture to every player, regardless of their ability to order individual pictures. This program has been well received by coaches, parents and players. Not only does it add value to the league program as a whole, but it encourages all players to show up for picture day. We feel it is an effective way for our company to serve the families in our community and generate revenue for the City of Fayetteville. This proposal offers a responsible alternative to excluding families from participating in picture day, who can not afford the service. Proposal 2: We propose to pay the City of Fayetteville 10% of our gross sales. We will provide two free team pictures per team for the head and assistant coaches. Both proposals are revenue generating plans for the City of Fayetteville. Neither will require a cost from the City of Fayetteville. We are available to shoot both fall and spring which will provide the opportunity for increased revenue for the City of Fayetteville, without incurring cost. As the owners of What My Eyes Have Seen Photography, Brian or Jenny Stark have full authority to conduct all negotiations regarding the business contract details between What My Eyes Have Seen Photography and the City of Fayetteville. Jenny Stark Brian Stark Owner Owner