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Home My WebLink About2018-08-21 - Agendas - ArchiveCouncil Member Adella Gray Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting August 21, 2018 Council Member Justin Tennant Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member John La Tour Ward 4 Position 1 Alderman Kyle Smith Ward 4 Position 2 A meeting of the Fayetteville City Council was held on August 21, 2018 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items. Agenda Additions A. Consent: 1. Approval of the July 24, 2018 Special City Council Meeting Minutes. Approved 2. COMMUNITY RESOURCES DIVISION DONATIONS: A resolution to approve a budget adjustment in the total amount of $16,546.00 representing donations to the community resources division and community development block grant program income 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov received from a housing lien payoff, and to approve a budget adjustment in the amount of $7,553.00 to allocate use fund balance prior funds. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 175-18 3. SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS: A resolution to approve the renewal of two special needs assistance program grant agreements with the U.S. Department of Housing and Urban Development in the total amount of $73,278.00 for the city to administer programs to assist homeless Fayetteville Residents. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 176-18 4. BID #18-41 STEVE BEAM CONSTRUCTION, INC.: A resolution to award Bid #18- 41 and authorize a contract with Steve Beam Construction, Inc. in the amount of 291,477.00 for construction work associated with the Meadow Street Parking Deck Improvements Project, and to approve a project contingency in the amount of $29,147.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 177-18 5. CITY PARKING LOT #55 LOW IMPACT DEVELOPMENT: A resolution to approve a cost reimbursement agreement with the University of Arkansas Cooperative Extension Service for funding in the amount of $20,000.00 for the installation of a low impact development feature in city parking lot #55 located at 401 West Watson Street, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 178-18 6. WHAT MY EYES HAVE SEEN PHOTOGRAPHY: A resolution to approve Amendment No. 1 to the contract with What My Eyes Have Seen Photography for photography services to be provided through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 179-18 7. FOOD LOOPS, LLC AGREEMENT: A resolution to approve an agreement with Food Loops, LLC for the hauling of compostable and recyclable material in the City of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 180-18 8. JANUARY FLOORS, INC.: A resolution to authorize a contract with Tom January Floors, Inc. in the amount of $30,926.00 for replacement of vinyl flooring at the Walker Park Senior Activity and Wellness Center, and to approve a project contingency in the amount of $5,000.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 181-18 9. REPEAL RESOLUTION NO. 150-18 AND RESCIND THE CONTRACT WITH MODERN EXTERIORS: A resolution to repeal Resolution No. 150-18 and rescind the 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov contract with Modern Exteriors of Springfield for the construction of a sunroom enclosure at the Walker Park Senior Activity and Wellness Center. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 182-18 10. RFP 18-05 AVFUEL CORPORATION: A resolution to award RFP 18-05 and approve a one (1) year contract with automatic renewals for up to four additional one (1) year terms with Avfuel Corporation for the provision of aviation fuel and refueler trucks for Fayetteville Executive Airport -Drake Field. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 183-18 11. KERZEN PROPERTIES, LLC: A resolution to approve a twenty (20) year ground lease agreement with Kerzen Properties, LLC for airport property located at 4240 South School Avenue for the construction of a 100' x 75' hangar, with an option to extend the ground lease for an additional five (5) year term, and with a first right of refusal to lease the property for an additional five (5) years after the hangar becomes the property of the city. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 184-18 12. TAXIWAY B REHAB GRANT APPLICATIONS: A resolution to authorize applications for two federal aviation administration 90/10 grants for completion of construction phase services and project closeout associated with the Taxiway B Widening and Rehabilitation Project in the alternative amounts of $2,072,169.00 and $1,652,878.00, and to authorize Mayor Jordan to execute the grant agreement. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 185-18 B. Unfinished Business: None C. New Business: 1. BENCHMARK CONSTRUCTION: An ordinance to waive the requirements of formal competitive bidding and authorize a contract for the immediate removal and replacement of the entry stairs and landing at the Fayetteville Town Center by Benchmark Construction of NWA, Inc. in the amount of $205,300.00, to approve a project contingency in the amount of $14,800.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6082 2. POLICE DEPARTMENT NON-MOTORPOOL PROGRAM: An ordinance to waive the requirements of formal bidding and authorize the purchase of vehicles for competitive the police department's non-motorpool program in an amount not to exceed $30,000.00 per vehicle, and to allow the existing non-motorpool vehicles to be sold for trade-in value toward replacements. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6083 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov 3. VAC 18-6148 (1901 S. HARDING PL./THOMPSON): An ordinance to approve VAC 18-6148 for property located at 1901 South Harding Place to vacate a portion of a utility easement. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6084 4. WASHINGTON WILLOW DESIGN STANDARDS: A resolution to express the City Council's intent to create historic district design guidelines and/or create a design overlay district for the Washington -Willow Historic District, and to approve a budget adjustment in the amount of $20,000.00 to provide funding for a project consultant. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 186-18 D. City Council Agenda Session Presentations 1. Agenda Session Presentation: Speak Up Fayetteville. E. City Council Tour F. Announcements Adjournment: 6:03 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov