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Home My WebLink About151-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 151-18 File Number: 2018-0344 ACCUDOCK ROWING DOCK: A RESOLUTION TO APPROVE THE PURCHASE OF A ROWING DOCK WITH CANOE AND KAYAK LAUNCH AREA FROM JMH MARINE, INC. D/B/A ACCUDOCK IN THE AMOUNT OF $33,183.74 PLUS APPLICABLE TAXES, PURSUANT TO A FEDERAL GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING CONTRACT, TO BE INSTALLED AT LAKE FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a rowing dock from JMH Marine, Inc. d/b/a AccuDock in the amount of $33,183.74 plus applicable taxes, pursuant to a federal General Services Administration cooperative purchasing contract, to be installed at Lake Fayetteville. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing donation revenue from the Rowing Club of Northwest Arkansas in the amount of $5,000.00 and the Rotary Club of Fayetteville in the amount of $8,000.00. PASSED and APPROVED on 7/17/2018 Page 1 Printed on 7118118 Resolution 151-18 Approved: Attest: Sondra E. Smith, City Treasurer C�i.E�K ��.`�•.•1 Y Ox, •••spa FAYMEVILLE: Al --.�; . ■ w t Page 2 Printed on 7/18/18 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0344 Agenda Date: 7/17/2018 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A. 2 ACCUDOCK ROWING DOCK: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF A ROWING DOCK WITH CANOE AND KAYAK LAUNCH AREA FROM JMH MARINE, INC. D/B/A ACCUDOCK IN THE AMOUNT OF $33,183.74 PLUS APPLICABLE TAXES, PURSUANT TO A FEDERAL GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING CONTRACT, TO BE INSTALLED AT LAKE FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a rowing dock from JMH Marine, Inc. d/b/a AccuDock in the amount of $33,183.74 plus applicable taxes, pursuant to a federal General Services Administration cooperative purchasing contract, to be installed at Lake Fayetteville. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing donation revenue from the Rowing Club of Northwest Arkansas in the amount of $5,000.00 and the Rotary Club of Fayetteville in the amount of $8,000.00. City of Fayetteville, Arkansas Page 1 Printed on 7118/2018 City of Fayetteville Staff Review Form 2018-0344 Legistar File ID 7/17/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Byron Humphry 6/29/2018 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a rowing dock from Accudock for $33,183.74 pursuant to the GSA Cooperative Purchasing Program and approval of a budget adjustment to recognize donations from the Rowing Club of NW AR ($5,000) and Fayetteville Rotary Club ($8,000). 2250.520.9255-5806.00 2250.520.9256-5806.00 Account Number 13001.1306 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Park Development Fund Lake Fayetteville Improvements Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 46,730.00 $ 18,157.00 $ 28,573.00 $ 33,184.00 $ 13,000.00 $ 8,389.00 J V20180321 Previous Ordinance or Resolution # 89-18 Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 17, 2018 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Byron Humphry, Parks Maintenance Superintendent DATE: June 27, 2018 SUBJECT: A resolution to approve the purchase of a rowing dock from Accudock for $33,183.74 pursuant to the GSA Cooperative Purchasing Program and approve a budget adjustment to recognize donations from the Rowing Club of NW AR ($5,000) and Fayetteville Rotary Club ($8,000). RECOMMENDATION: A City Council resolution to approve the purchase a rowing dock from Accudock for $33,183.74 pursuant to the GSA Cooperative Purchasing Program and approve a budget adjustment to recognize donations for the dock from the Rowing Club of NW AR in the amount of $5,000 and the Fayetteville Rotary Club in the amount of $8,000. BACKGROUND: The Rowing Club of NW AR utilizes Lake Fayetteville Marina for their rowing and sculling activities. The existing dock used by the club to launch their boats has reached the end of its life and needs to be replaced. In addition, Parks and Recreation's summer camps utilize the lake for canoe and kayak activities. Currently, the campers drag their boats from the storage area to the north end of the property to launch from a sandy beach area. A new rowing dock with a canoe/kayak launch area is needed to accommodate the Rowing Club, camps, and other park patrons with a safe launching area. DISCUSSION: The Rowing Club and Fayetteville Rotary Club donated a total of $13,000 toward the purchase of a new dock in honor of Dr. Roy C. Rom, legendary rowing coach and teacher. The Rowing Club was consulted in the layout and design of the new dock to ensure it meets the needs of the club. In addition, a kayak/canoe launch platform was added to the design to accommodate summer camp and general park patron use. A dock meeting these criteria was sourced from Accudock using the GSA Cooperative purchasing contract. Mailing Address: 713 W. Mountain Street www.fayetteville-ar,gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The cost of the dock is $33,183.74. The combined donations from the Rowing Club and Rotary Club total $13,000. The remaining cost of $20,183.74 is funded by Park Land Dedication funds that were approved by City Council at the April 3, 2018 meeting by Resolution 89-18 for $25,000 to assist in funding this project. Attachments: Accudock Quote Budget Adjustment Resolution 2018-0184 K:\PARKS\Lake Fayetteville\Rowing Club\Legistar Rowing Dock Purchase JMH Marine INC DBA-AccuDock 1790 SW 13th Court Pompano Beach, FL 33069.4715 Phone: 954.785-7557 Office 865.441-0880 Mark Mobile Fax:954-781.9144 Mark@AccuDock.com City of Fayetteville Parks and Recreation 113 W. Mountain Street Fayetteville, AR 72701 Bryan Humphry Phu m ohrya faye [teville-AR. aov 479.575.8368 Quote Number: MWROW07.01.18-1 Sates Representative: Mark Wilson Shipping Destination Lake Fayetteville 13.30 E. Lake Fayetteville Rd Fayetteville AR 72704 GSA Contract Quote GSA Contract # GS07F10713A Schedule 84 Co-op purchuse Quote Date: July 1, 2018 Quote Expires: Aug 1, 2018 Product Description: 10x64ft Floating Rowing Dock with side attached 8x12 kayak slip dock package e/ safe launch Item Description Quantity Price Total 1 5x8x5.25 Low Profile Float FFLT-58514 16 $899.00 $14,384.00 2 H -Connector CON -11 10 7 $60.00 $420.00 3 S -Style Connector CON -S10 16 $24.00 $384.00 4 T Connector Con -T (for attaching Kayak dock 1 $60.00 $60.00 to main dock 5 6x12fr aluminum non-skid ramp 1 $2,880.00 $2,880.00 6 Hinge - 6ft (hinge at hoth Land and Dock) 2 $595.00 $1,190.00 7 ACCUDeck Design - Silver Teak Color 640 $15.00 $9,600.00 8 Anchor Chain Bracket 2 $130.00 $260.00 9 3x8 Safe Launch ACC-308sf l $929.00 $929.00 10 8x12 Decked Kayak Slip Dock Package (KD- 1 $4,335.00 $4,335.00 8x 12) 11 GSA Discount Pricing' -$4,258.26 12 Delivery (Estimate) 1 $3,000.00 $3,000.00 Total y-'-I'roj,i'r NOTE: Decking has a 25 year warranty and is 100`YoPVC Wolf Decking Product. The kayak slip dock package is with decking and includes the safe launch System. Thank you for the opportunity to earn your husinesS. Stated pricing is valid for 60 days. Payment Terins are net due. Mark Wilson; Mark@AccuDock.com 865.441.0880 a 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 89-18 File Number: 2018-0184 PARK LAND DEDICATION FUNDS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $360,000.00 RECOGNIZING PARKLAND DEDICATION FEES FROM THE NORTHEAST, NORTHWEST, AND SOUTHWEST PARK QUADRANTS TO BE USED FOR A ROWING DOCK WITH CANOE AND KAYAK LAUNCH AREA AT LAKE FAYETTEVILLE, IMPROVEMENTS TO GREGORY PARK, AND REPLACEMENT OF TWO TRAIL BRIDGES AT WILSON PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the total amount of $360,000.00 recognizing parkland dedication fees from the Northeast, Northwest, and Southwest Quadrants to be used for a rowing dock with canoe and kayak launch area at Lake Fayetkeville, improvements to Gregory Park, -and replacement of two trail bridges at Wilson Park. PASSED and APPROVED on 4/3/2018 Page 1 Attest: Sondra E. Smith, City Clerk "Treasurer Printed on 414118 City of Fayetteville, Arkansas 113 West Mountain Street f'•= k' Fayetteville, AR 72701 (479) 575-E323 c Text File File Number: 2018-0184 Agenda Date: 413/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 10 PARK LAND DEDICATION FUNDS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $360,000.00 RECOGNIZING PARKLAND DEDICATION FEES FROM THE NORTHEAST, NORTHWEST, AND SOUTHWEST PARK QUADRANTS TO BE USED FOR A ROWING DOCK WITH CANOE AND KAYAK LAUNCH AREA AT LAKE FAYETTEVILLE, IMPROVEMENTS TO GREGORY PARK, AND REPLACEMENT OF TWO TRAIL BRIDGES AT WILSON PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section : That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the total amount of $360,000,00 recognizing parkland dedication fees from the Northeast, Northwest, and Southwest Quadrants to be used for a rowing dock with canoe and kayak launch area at Lake. Fayetteville, improvements to Gregory Park, and replacement of two trail bridges at Wilson Park. City of Fayetteville, Arkansas Page 1 Printed on "12018 City of Fayetteville Staff Review. Form 2018-0184 Legistar File ID 4/3/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Connie Edmonston 3/15/2018 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: Resolution to approve park projects funded by the Park Land Dedication Funds and the associated budget adjustment to recognize funds received by the Park Land Dedication Fund. Budget Impact: 2250.520.9256-5806.00 & 2250.520.9256-5814.05 Account Number 13001.1306, 13001.1802 & 02013.1801 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Previous Ordinance or Resolution # Original Contract Number: Comments: Parks Development Approval Date: V20180209 Fund Lake Fayetteville Improvements, Wilson Park Improvements ............. & Gregory Park Improvments _ -... Project Title Current Budget $ 21,712.00 Funds Obligated $ 15,837.00 Current Balance $ 5,875.00, Item Cost $ 360,000.00 Budget Adjustment $ 360,000.00 Remaining Budget i $ 5,875.00 1 Approval Date: V20180209 CITY OF FAYETTEVILLE ARKANSAS MEETING OF APRIL 3, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL MEMO FROM: Connie Edmonston, Parks and Recreation Director DATE: March 15, 2018 SUBJECT: Resolution to approve park projects funded by the Park Land Dedication Funds and the associated budget adjustment to recognize funds received by the Park Land Dedication Fund. RECOMMENDATION: Resolution to approve park projects funded by the Park Land Dedication Fund and the associated budget adjustment to recognize funds received by the Park Land Dedication Fund. BACKGROUND: The Park Land Dedication fund accumulates park fees for residential developments before the final plat is signed or upon issuance of building permits for large scale developments. Funds must be expended within three years of the year in which it is collected and must be spent in the same park quadrant in which the development occurs. There are four park quadrants within our city which are named northeast, southeast, southwest, and northwest. Highway 71 separates the east from the west part of the city, and Wedington Drive and Mission Street separates the north from the south. Depending upon each development's progress, Park Land Dedication Ordinance funds become available for capital improvements in parks when they are received from the developer. DISCUSSION: Recently, funding has become available through the Park Land Dedication Ordinance to fund three park projects which are located in three different park quadrants as follows: 1. Northeast park quadrant: Lake Fayetteville Improvements - Sculler's and Canoe/ Kayak Dock in the amount of $25,000. Justification: The NWA Rowing Club utilizes Lake Fayetteville Marina for their rowing and sculling activities. The existing dock used by the club to launch their boats has reached the end of its life and needs to be replaced. In addition, Parks and Recreation's summer camps utilize the lake for canoe and kayak activities. Currently, the campers drag their boats from the storage area to the north end of the property to launch from a sandy beach area. A new rowing dock with a canoe/kayak launch area is needed to Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayettevllle-ar,gov accommodate the Rowing Club, camps, and other park patrons with a safe launching area. 2. Northwest park quadrant: Gregory Park Improvements in the amount of $185,000. Justification: Gregory Park consists of 19 acres and is located south of Sycamore Street behind the McDonalds on Highway 71. The Ozark Off-road Cyclists were awarded $256,616 from the Walton Foundation to build a pump track, bike skills course, downhill track, and make improvements to the existing trail's system_ These improvements will increase the usability and popularity of the park by providing additional recreational opportunities. Currently, the parking lot is gravel and plans are to expand the parking area with a hard surface to accommodate the increased usage at Gregory Park due to the trail improvements. Other improvements to the park will include signage, drinking fountain, and improvements to ADA features -and the pavilion. 3. Southwest park quadrant: Wilson Park improvements - replace two trail bridges in the amount of $150,000. After inspecting the trail bridges built in 1986 at Wilson Park, City Engineers determined they needed to be replaced. This will require the installation of new bridge footers as well as the purchase of two new steel bridges. The bridges will be similar to the bridges on the trail system. The bridges are currently 4 feet wide and will be increased to 8 feet wide to allow for two way foot traffic as well as accommodate park mowers to cross Scull Creek for mowing purposes. BUDGET/STAFF IMPACT: Recently, funds are available to assist with these needed park projects through the Park Land Dedication Ordinance for $25,000 from the northeast park quadrant for Lake Fayetteville Marina, $185,000 from the northwest park quadrant for Gregory Park improvements, and $150,000 for Wilson Park improvements. Park staff will assist in the dock installation at Lake Fayetteville and bridge construction at Wilson Park. Attachments: Budget Adjustment City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2018 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request to recognize Park Land Dedication funds for the following projects: (1) $185,000 for Gregory Park (NW quadrant) improvements for ADA features and pavilion & other minor improvements, (2) $150,000 for Wilson Park (SW quadrant) improvements for trail bridges replaced with wider bridges to increase capacity & other minor improvements, and (3) $25,000 for Lake Fayetteville (NE quadrant) improvements to add a sculler's & canoe/kayak dock. COUNCIL DATE: LEGISTAR FILE ID#: 4/3/2018 2018-0184 Link Y u tche4i* 3/16/2018 9:32 AM Budget Director Date TYPE: DESCRIPTION: j C;I_i)l�fi: RESOLUTION/ORDINANCE 1 POSTEC,,: v- OIn0119 TOTAL 360;000 360,000 Increase / (Decrease) prof ct.Sul� Account Number Expense Revenue Proect Sub AT Account Name 2250.520.9256-4419.02 ^U e..`Jcsn~i hi\Af�pDa'a`<Rcc.'nii g`;L5\ rnp\40ce;5'u1 I 150,000 13001 1802 RE Greenspace Fees - SW 2250.520.9256-5814,05 150,000 - 13001 1802 EX Sidewalk/Trails - Trails 2250.520.9256-4419.00 - 185,000 02013 1801 RE Greenspace Fees - NW 2250.520.9256-5806.00 185,000 - 02013 1801 EX Park Improvements - Park Improvements 2250.520.9256-4419.01 25,000 13001 1306 RE Greenspace Fees - NE 2250.520.9256-5806.00 25,000 13001 1306 EX Park Improvements - Park Improvements c6-42(")-a93'—aodf55- `l 0.0 1 of City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2018 Requestor: Byron Humphry BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request approval for purchase of a rowing dock from Accudock for $33,183.74 from PLD funds in the Lake Fayetteville Improvements project and $13,000 in donations received. Also request approval to recognize donations of $13,000 total from: (1) the Rowing Club of NW AR ($5,000) and (2) Fayetteville Rotary Club ($8,000) to be used toward the purchase of the new dock. Dock will be used by the Rowing Club, Parks and Recreation's Summer Camps, and the general public. COUNCIL DATE: 711712018 LEGISTAR FILE ID#: 2018-0344 Lilk Hutc 6/28/2018 11:34 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: RESOLUTION/ORDINANCE POSTED: ' TOTAL 13,000 13,000 v.20180417 Increase / (Decrease) Project.5ub# Account Number Expense Revenue Project Sub AT Account Name 2250.520.9255-4809.00 - 13,000- 13001 1306 RE Donations - Donations 2250.520.9255-5806.00 13,000 - 13001 1306 EX Park Improvements - Park Improvements H:\Budget\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-07-18\2018-0344 BA Rowing Dock Purchase 1 of 1