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Home My WebLink AboutORDINANCE 6068113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ordinance: 6068 File Number: 2018-0239 OXFORD BEND WATERLINE COST SHARE: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH BOB WEAVER FOR THE INSTALLATION OF WATER MAIN ALONG A 370 FOOT PORTION OF OXFORD BEND ROAD, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $6,535.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,307.00 WHEREAS, Bob Weaver will be building a single-family home on property located on Oxford Bend Road and has requested that the City share in the cost of constructing an 8 -inch water main, rather than the required 4 -inch water main, along Oxford Bend Road a distance of approximately 370 feet; and WHEREAS, the City of Fayetteville would benefit from the cost share as it will allow the new single- family structure to connect, will extend water service to an area that has never been served before, and will also provide for ample future capacity for consumption and fire flow; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with Bob Weaver for the Page 1 Printed on 615118 Ordinance: 6068 File Number- 2018-0239 installation of an 8 -inch water main along a 370 foot portion of Oxford Bend Road with the estimated amount to be paid by the City of Fayetteville not to exceed $6,535.00, and further approves a project contingency in the amount of $1,307.00. PASSED and APPROVED on 6/5/2018 Attest: Sondra E. Smith, City Clerk` re jj10 ,,,,,Zz, op r Gj • � kAN`' .'.7 ■' ri Iy� el -11114111110 0 Page 2 Printed on 615118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0239 Agenda Date: 6/5/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: B. 1 OXFORD BEND WATERLINE COST SHARE: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH BOB WEAVER FOR THE INSTALLATION OF WATER MAIN ALONG A 370 FOOT PORTION OF OXFORD BEND ROAD, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $6,535.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,307.00 WHEREAS, Bob Weaver will be building a single-family home on property located on Oxford Bend Road and has requested that the City share in the cost of constructing an 8 -inch water main, rather than the required 4 -inch water main, along Oxford Bend Road a distance of approximately 370 feet; and WHEREAS, the City of Fayetteville would benefit from the cost share as it will allow the new single-family structure to connect, will extend water service to an area that has never been served before, and will also provide for ample future capacity for consumption and fire flow; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with Bob Weaver for the installation of an 8 -inch water main along a 370 foot portion of Oxford Bend Road with the estimated amount to be paid by the City of Fayetteville not to exceed $6,535.00, and further approves a project contingency in the amount of $1,307.00. City of Fayetteville, Arkansas Page 1 Printed on 6/5/2018 City of Fayetteville Staff Review Form 2018-0239 Legistar File ID 5/15/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 4/24/2018 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a cost sharing agreement with Bob Weaver in the amount of $6,535.00 for a waterline upgrade on Oxford Bend, and approval of a contingency in the amount of $1,307.00 for a total amount of $7,842.00. 5400.720.5600-5808.00 Account Number 04039.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Water and Sewer Fund Water/Sewer Impact Fee Cost Sharing Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,132,536.00 $ 38,657.37 $ 1,093,878.63 $ �- 7,842.00 $ 1,086,036.63 Previous Ordinance or Resolution # Approval Date: 180321 CITY OF FAYETTEVILE ARKANSAS MEETING OF MAY 15, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: April 24, 2018 SUBJECT: Waterline Cost Share on Oxford Bend CITY COUNCIL MEMO RECOMMENDATION: Staff recommends the approval of a cost sharing agreement with Bob Weaver in the amount of $6,535.00 for a waterline upgrade on Oxford Bend, and approval of a contingency in the amount of $1,307.00 for a total amount of $7,842.00. BACKGROUND: Mr. Weaver is requesting water service for a single-family home being constructed. Per policy, he is responsible for installing main extension. Based on his projected usage, Mr. Weaver only needs a 4 -inch water main. DISCUSSION: The City is anticipating growth in that area in the future. Therefore, the City will require Mr. Weaver to install an 8 -inch line instead of a 4 -inch line. The City will pay the difference between the 4 -inch and 8 -inch lines. BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing project. Attachments: Cost Share Agreement Letter from Jorgensen and Associates Map of Area Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS Julie This Agreement, made and entered into on this 5th day of df� 2018, by and between the City of Fayetteville, Arkansas ("City") and Bob Weaver, witnesseth: WHEREAS, Bob Weaver has requested that the City share in the cost of upsizing a 4 -inch main to an 8 -inch water main along a portion of Oxford Bend Road between West River Rock Circle and West Wilson Lane, a distance of approximately 370 feet, so that Bob Weaver may construct a single-family dwelling; and WHEREAS, constructing this segment of 8 -inch water main, rather than the 4 -inch main, will allow construction of a single-family residence, will extend water service to an area that has never been served before, and will also provide for ample future capacity for consumption and fire flow, which the City recognizes will be necessary for a future area that will be served by this water main; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system." NOW, THEREFORE, the City of Fayetteville, Arkansas and Bob Weaver agree as follows; 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse Bob Weaver for the excess cost to upsize approximately 370 linear feet of water main from 4 -inch to 8 -inch in the area identified in Exhibit "A" up to a maximum not -to -exceed amount of $6535.00, as was estimated by the builder's representative and shown on Exhibit `B", attached, along with any contingency that may be approved by the City Council. B. Payments due to Bob Weaver shall be remitted within sixty (60) days after receipt of valid invoices. 2. Bob Weaver agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Provide a copy of the invoices from the Contractor upon City approval of the water main upgrade. Page 1 of 2 C; Pay for the water main installation (with reimbursement of the cast by the City - at Payetterille in a not -to -exceed amount of 56,535.00 alarm with anal contingency atiiount that r:tav he approv;tl h',' the City Cotancilj. IN AGREEMENT 1'4''ITH ALL THE TERMS 4ND CONDITIONS ABOVE, WE SIGN BELOW - BOB WEAVER J� 1 B - f iiJB Ii B �VE ER CITY OF FAYE'I'i`EDI I,E, AT -FES T . --u�B)" 4 t 1--llDU-LX ;t.-! SMITH. City Clark_ �Htit�rr�rrl `<<++�SFtK Y n't`A`��'� ; 9ti� FAYETfEVILLE;`^! 0 %FS'"•'QkR NSP• ��'��• Paye 2 of'2 124et Sunbridge Drive, Suite 5 JORGENSEN Fayetteville, AR 72703 Office: 479.442.9127 +ASSOCiATES Fax: 479.582,4807 April 16, 2018 City of Fayetteville Development Services 113 West Mountain Street Fayetteville, AR. 72701 Re: Weaver Waterline Extension In regards to the waterline extension for Bob Weaver, we are kindly seeking a cost share with the city. Attached please find the low bid from MH Backhoe. The difference between the 4" line and the 8" is $6535.00 which is the amount that the city would pay. Please review and contact me concerning any question you may have. Thank you. Sincerely; rt David L. lorgense, P.E. 11'4 'teA-6Klq 6) C� WEAVER WATERLINE EXTENSION UNIT PRICE SCHEDULE 4JI fFOR 4" LINE) g gll Item Description I Unit Unit Price 1 4" PVC, Water Main 370 LF Am - 2 4" Gate Valve EA m 3 Blow -off I EA_ 1AJ 15, op 4 5 Class 7 Backfill Single Meter Set wiService 30 2 Ton —EA JW 6 4" Cap I LS 7 Clean & Test 1 LS 8 Bond I LS 9 Clear & Grub, Erosion Control, Final Cleanup I LS imp R" i 1NF1 m Description unit 8" PVC, Water Main Single Meter Set w/Service 4"x8" Reducer r4" Cap K1( m r GENSEN 4 1/ WEAVER WATERLINE EXTENSION UNIT PRICE SCHEDULE (FOR 4" LINE) 224 W Suv b3 dg Drr sr , Svi(s= S Fa cftvv%Lt c AR 72703 O f fizz: 479.442, 91-27 FaW.. 479.582.4807 Item I 1 ; Description Qty _ 4„ PVC, Water Main 370 ! Llnit __._EF Unit Price 2.3.•00 i Price 2 4" Gate Valve ( 1 EA soloo 9, 50.0 3 Blow -off 1 I EA 'I Soca So. 4 5 Class 7 Backfill 30 Single Meter Set w/Service 2 Ton EA x.00 05.40 flD.O 100, 6 4" Cap 2 LS 330.00 9 i7 Clean & Test 1 LS ISOO.00 Clear & Grub, Erosion Control, Final Cleanup i S Bond 1 LS .35r3. _1.500.00 35c�.tiG Clear & Grub, Erosion Control, Final Cleanup 1 LS i 5�5.�3 I, (FOR 8" LINE} Item Description Qty I Unit Unit Price Price 1 8" PVC, Water Main 370 ? LF,31.00 C3 2 3 f 5 8" Gate Valve Blow -cuff Class 7 Backfill I Single Meter Set w/Service 1 1 30 2 __E_A I�{so. 0. EA 75I. 1-750.0 Tan,pp { C40,0 EA I Qc►t{Ip, 3 6 4"x8"' Reducer " 1 _ __1 EA 9403.40t4f3.00 r 7 Cap LS 42.0,0# 4 2.0, 00 , 8 Clean & Test 1 L5 i SOO-00 I Spy-Oti 9 Bond _ 1 LS ,3,50.00 SC. 10 Clear & Grub, Erosion Control, Final Cleanup 1 LS 1 $z%'03 r d1 .� it +• r i-0 I4 s }` it Oxford Bend Waterline Cost Share Water line to be extended ■ Iver Retk_C,i t.4L. Edi A- 't . RECEIVED JUL Q 3 2018 Ordinance: 6068 NORTHWEST ARKANSAS CITY CF CLERK E I��'ZENu,D B 2018-0239 WATE CITY CLERK'S OF WORD BEND WATERLINE COST SHARE: ®� �Vonettic ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH BOB WEAVER :=..c =rl < ,,;^ lt? _ ,<re ,, *,„ FOR THE INSTALLATION OF WATER MAIN ALONG A 370 FOOT PORTION OF OXFORD BEND ROAD, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO AFFIDAVIT OF PUBLICATION EXCEED $6,N, AND APPROVE COT A PROJECT CONTINGENCY IN THE AMOUNT OF $1,307.00 WHEREAS, Bob Weaver will be building a I Cathy Wiles, do solemnly swear that I am the Legal Clerk of the single -family home on property located on Oxford Bend Road and has requested that Northwest Arkansas Democrat-Gazette, printed and published in the City share in the cost of constructing an 8-inch water main, rather than the required Washington County and Benton County, Arkansas, and of bona fide 4-inch water main, along Oxford Bend circulation, that from my own personal knowledge and reference Road a distance of approximately 370 feet, and to the files of said publication, the advertisement of: WHEREAS, the City of Fayetteville would benefit from the cost share as it will allow the new single -family structure to connect, ITY OF FAYETTEVILLE will extend water service to an area that has never been served before, and will also Ord. 6068 provide for ample future capacity for consumption and fire flow; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a Was inserted in the Regular Edition on: size that is larger than required to Serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit June 14, 2018 ofthe water system'; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing Publication Charges: $ 137.80 the developer's contractor who will be on- site installing the line for the developer's project. NOW, THEREFORE, BE 1T ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City Cathy Wiles of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding Subscribed and sworn to before me and approves a cost share agreement with Bob Weaver for the installation of an 8-inch This Z!, day of , 201 8. water main along a 370 foot portion of Oxford Bend Road with the estimated amount to be paid by the City of Fayetteville not to exceed $6,535.00, and further approves a project contingency in the amount of $1,307.00. jAVVv ?. S-. � PASSED and APPROVED on 6/5/2018 U/Vtt �^�f tiatar;ru�t!c—A.r��rs2s Approved: Notar Public % on = Lioneld Jordan, Mayor y ��/ C u7i ici 1 Attest: My Commission Expires: r Cx _ Sondra E. Smith, City Clerk Treasurer 74562566 June 14, 2018 **NOTE** Please do not pay from Affidavit. Invoice will be sent. COF-Water Sewer -WATERLINE COST SHARE WITH BOB WEAVER ON OXFORD BEND City of Fayetteville Staff Review Form 2018-0472 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 8/27/2018 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval of the use of contingency funds in the amount of $900.00 for a cost sharing agreement with Bob Weaver for a waterline upgrade on Oxford Bend. G - 1 .68 211- as Account Number 04039.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Water and Sewer Fund Water /Sewer Impact Fee Cost Sharing Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 1,132,536.00 $ 45,192.37 $ 1,0$7,343.63 $ 900.00 $ 1,086,443.63 V20180321 Purchase Order Number: 2018-000000462 Previous Ordinance or Resolution # 6068 Change Order Number: Approval Date: Original Contract Number: Comments: ' CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: August 27, 2018 STAFF MEMO SUBJECT: Approval of the Use of Contingency Funds for a Waterline Cost Share on Oxford Bend RECOMMENDATION: Staff recommends the approval of the use of contingency funds in the amount of $900.00 for a cost sharing agreement with Bob Weaver for a waterline upgrade on Oxford Bend. BACKGROUND: Mr. Weaver requested water service for a single-family home being constructed. Per policy, he was responsible for installing the main extension. Based on his projected usage, Mr. Weaver only needed a 4 -inch water main. The City is anticipating growth in that area in the future. Therefore, the City required Mr. Weaver to install an 8 -inch line instead of a 4 -inch line. Per Ordinance 6068, the City agreed to pay the difference between the 4 -inch and 8 -inch lines. DISCUSSION: Mr. Weaver has completed construction on the project and is requesting reimbursement. During construction, it was determined that an anchor collar was needed for the waterline. The City offered to pay half the cost of the anchor collar in the amount of $900.00. The total payment to Bob Weaver will be $6,5350.00 plus $900.00 of the contingency for a total of $7,435.00. BUDGETISTAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing project. Attachments: Invoice from Bob Weaver Ordinance 6068 Supporting Documentation — Invoice from MH Backhoe Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 INVOICE FOR COST SHARE ON WATER LINE AT 851 OXFORD BEND RD TO: CITY OF FAYETTEVILLE FROM: BOB WEAVER TOTAL COST $23,260.00 COST SHARE $6535.00 PLUS $900.00 ADDITIONAL FOR ANCHOR COLLAR TOTAL COST SHARE $7,435.00 REMIT TO: BOB WEAVER 867 N FOX HUNTER RD FAYETTEVILLE, AR. 72701 ALL SUPPORTING DOCUMENTS INCLUDED ,Ot; f't.Y;Gw.7ff tk 113 West Mountain Street Fayetteville, AR 72741 (479) 575-8323 Ordinance: 6068 __...._._..............._........._.._....... .........__... . File Number: 2018-0239 OXFORD BEND WATERLINE COST SHARE: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH BOB WEAVER FOR THE INSTALLATION OF WATER MAIN ALONG A 370 FOOT PORTION OF OXFORD BEND ROAD, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $6,535.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,307.00 WHEREAS, Bob Weaver will be building a single-family home on property located on Oxford Bend Road and has requested that the City share in the cost of constructing an 8 -inch water main, rather than the required 4 -inch water main, along Oxford Bend Road a distance of approximately 370 feet; and WHEREAS, the City of Fayetteville would benefit from the cost share as it will allow the new single- family structure to connect, will extend water service to an area that has never been served before, and will also provide for ample future capacity for consumption and fire flow; and WHEREAS, § S1.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby detennines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with Bob Weaver for the Page 1 Printed on 615118 Ordinance: 8088 File. Number. 2018-0239 installation of an 8 -inch water main along a 370 foot portion of Oxford Bend Road with the estimated amount to be paid by the- City of Fayetteville not to exceed $6,535.00, and further approves a project contingency in the amount of $1,307.00. PASSED and APPROVED on 615/2018 Approved: Lioneld Attest: Oil. iiGOM a Sondra E. Smith, City Clerk Y Page 2 Printed an 6!5118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2018-0239 ....._.. ......... _ __ .. ... _....... Agenda Date: 6!5!201$ Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: B: 1 OXFORD BEND WATERLINE COST SHARE: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH BOB WEAVER FOR THE INSTALLATION OF WATER MAIN ALONG A 370 FOOT PORTION OF OXFORD BEND ROAD, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $6,535.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,307.00 WHEREAS, Bob Weaver will be building a single-family home on property located on Oxford Bend Road and has requested that the City share in the cost of constructing an 8 -inch water main, rather than the required 4 -inch water main, along Oxford Bend Road a distance of approximately 370 feet; and WHEREAS, the City of Fayetteville would benefit from the cost share as it will allow the new single-family structure to connect, will extend water service to an area that has never been served before, and will also provide for ample future capacity for consumption and fire flow; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Sectioii::I: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with Bob Weaver for the installation of an 8 -inch water main along a 370 foot portion of Oxford Bend Road with the estimated amount to be paid by the City of Fayetteville not to exceed $6,535.00, and further approves a project contingency in the amount of $1,307.00. City of Fayetteville, Arkansas Page 1 Printed on 6/512018 City of Fayetteville Staff Review Form aln'. MR Legistar File ID 5/15/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 4/24/2018 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a cost sharing agreement with Bob Weaver in the amount of $6,535-00 for a waterline upgrade on Oxford Bend, and approval of a contingency in the amount of $1,307.00 for a total amount of $7,842.00. trr r .rr :r•rr Account Number 04039.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? No Purchase order Number: Change order Number: Original Contract Number: Comments: Budget Impact: Water and Sewer Fund ' Water/Sewer Impact Fee Cost Sharing Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,132,536.00 $ 38,657.37 $ 1,093,878.63 $ 7,842.00 Previous ordinance or Resolution # Approval Date: 1,086,036.63 V20180321 MEETING OF MAY 15,2018 TO: Mayor and City Council THRU: Don Marr, Chief ofStaff FROM: Tim Nyander.Utilities Director DATE: April 24.2D18 SUBJECT: Waterline Cost Share on Oxford Bend CITY COUNCIL MEMO RECOMMENDATION: ' Staff recommends the approval of a cost sharing agreement with Bob Weaver in the amount of $5.535.00for owaterline upgrade onOxford Bend, and approval cf acontingency inthe amount of$1.3U7.00for ototal amount of$7.842.UO. BACKGROUND: Mr. Weaver is requesting water service for a single-family home being constructed. Per policy, he is responsible for installing main extension. Based on his projected usage, Mr. Weaver only needs e4-inchwater. main. , DISCUSSION: _ The City isanticipating growth iwthat area inthe future. Therefore, the City will require Mr. Weaver to install an 8 -inch line instead of a 4 -inch line. The City will pay the difference between the 4-inohand 8-inchlines. BUDGET/STAFF|K8PACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing project. Attachments: Cost Share Agreement Letter from Jorgensen and Associates Map ofArea ' - - Mailing Address; - - - nsvummwntamstreet wwv^fayetuwx|e'avoov CITY OF FAYETTEVI'LLE ARKANSAS MEETING OF MAY 15,2018 TO: Mayor and City Council THRU: Don Marr, Chief ofStaff FROM: Tim Nyander.Utilities Director DATE: April 24.2D18 SUBJECT: Waterline Cost Share on Oxford Bend CITY COUNCIL MEMO RECOMMENDATION: ' Staff recommends the approval of a cost sharing agreement with Bob Weaver in the amount of $5.535.00for owaterline upgrade onOxford Bend, and approval cf acontingency inthe amount of$1.3U7.00for ototal amount of$7.842.UO. BACKGROUND: Mr. Weaver is requesting water service for a single-family home being constructed. Per policy, he is responsible for installing main extension. Based on his projected usage, Mr. Weaver only needs e4-inchwater. main. , DISCUSSION: _ The City isanticipating growth iwthat area inthe future. Therefore, the City will require Mr. Weaver to install an 8 -inch line instead of a 4 -inch line. The City will pay the difference between the 4-inohand 8-inchlines. BUDGET/STAFF|K8PACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing project. Attachments: Cost Share Agreement Letter from Jorgensen and Associates Map ofArea ' - - Mailing Address; - - - nsvummwntamstreet wwv^fayetuwx|e'avoov CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS This Agreement, made and entered into on this' 5th day of Julie MV]f 2018, by and between the City of Payetteville, Arkansas ("City") and Bob Weaver, witnesseth: WHEREAS, Bob Weaver has requested that the City share in the cost ofupsizing a 4 -inch main to an 8 -inch water main along a portion of Oxford Bend Road between West River Rock Circle and West Wilson Lane, a distance of approximately 370 feet, so that Bob Weaver may construct a single-family dwelling; and WHEREAS, constructing this segment of 8 -inch water main, rather than the 4 -inch main, will allow construction of a single-family residence, will extend water service to an area that has never been served before, and will also provide for ample future capacity for consumption and tire flow, which the City recognizes will be necessary for a future area that will be served by this water main; and WHEREAS, § 51,112 of the Payetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system." NOW, THEREFORE, the City of Fayetteville, Arkansas and Bob Weaver agree as follows: , 1. The City of Fayetteville, Arkansas agrees to, . A. Reimburse Bob Weaver for the excess cost to upsize approximately 370 linear feet of water main from 4 -inch to 8 -inch in the area identified in Exhibit "A" up to a maximum not -to -exceed amount of $6535.00, as was estimated by the builder's representative and shown on Exhibit "B", attached, along with any contingency that may be approved by the City Council, B. Payments due to Bob Weaver shall be remitted within sixty (60) days after receipt of valid invoices: 2. Bob Weaver agrees to: A. Provide the necessary and normal project maniigement, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Provide a copy of the invoices from the Contractor upon City approval of the water main upgrade. Page 1 of 2 C. Payffu I'**: themain n instai I atiot 1: 1, r6mbursiin�4*.ofthc cost -City ft�y the , a, avetteville In a of $6;535 00 along any ibgencv amount that may be appromed b. -y C' V. Council}: cont' y It IN AGREEMENTWITJI ALL T14E TERMS AND CONDITIONS ABOVk, WE SIGN BELOW - BOB WEAVER CITY OF FAYETTEVILLE. JORGENSEN' +ASSOCIATES 4 OtA:: 5 b�; April 16, 2018 City of Fayetteville Development Services 113 West Mountain Street Fayetteville, AR. 72701 Re: Weaver Waterline Extension 12A W Sunhridge DrKe, Suite S Fayetteville, AR !2703 Office: 479.442.9127 Fax: 473.582,41307 In regards to the waterline extension for Bob Weaver, we are kindly seeking a cost share with the city. Attached please find the low bid from MH Backhoe. The difference between the 4" line and the 8" is $6535.00 which is the amount that the city would pay. Please review and contact me concerning any question you may have. Thank you. Sincerely; David L. Jorgensen; P.E. WEAVER WATERLINE EXTENSION UNIT PRICE SCHEDULE (FOR,4" LINd- Item EtescripY art city, Unit Unit Price Price 1 4" PVC, Water Main 370 LF 4" Gate Valve I EA DOZ 3 Blow. -off EA 4 Class 7 Backfill 30 Ton .,00 4 too 5 Single Meter i,i Set vi/Service 2 EA :00 ROD I LS 7— Clean.& Test., LS .8 'Bond LS A I ^L4j 9 Clear &'Grub, Erosion Control, Final.Cleanup I L$ Alm— kft- ;11 In JOR,GENSEN + ASSOOTES �ilHtl• r::,. �1t,±.�ffYl.tl� .$t+i'yt?j{„* WEAVER WATERLINE EXTENSION UNIT PRICE SCHEDULE (FOR 4" LINE) 124 w svwvbrivEse, o i,ru, Sw w S Fc-ti&He,.-hies, AR, 72703 Cjyi.cG.. 4 79.442..9 j.2 7 FaW 479.582.4807 Item Description Qty Unit Unit Prig 1 8" PVC, Water Main 370 ( LF Price 1 4" PVC, Water Main 370 LF yip, 2 4" Gate Valve 1 EA 950.00 50«0 3 I Blow -off 1 EA SO.00 I"? 50. 4 I Class 7 Backfill 30 Ton F;Uw.00 I r.00.00 S Single Meter Set w/Service 2 EA 4gp pp 10. 6 4 Cap 1 LS 3Za,0o 70.40 7 Clean & Test 1 LS S Soo.00 I SW -00 8 Bond 1 i LS 09.go 1,500.00 Grub, Erosion Control, Final Cleanup 1 LS 58.00 350,00 9 Clear & Grub, Erosion Control, Final Cleanup 1 LS ) 525.W I SZ S.o . A Y (FOR 8" LINE) Item Description Qty Unit Unit Price Price 1 8" PVC, Water Main 370 ( LF 1 2 V8" Gate Valve 1 £A:{�. yip, 3 ow -off 1 [ EA 3 7SD.00 i 150. 4 Class 7 Backfill 30 Ton 0.00 600.Ll0 5 Single Meter Set wjService _ 2 EA ,ri Q5440 iW.Ot 6 4"x8" Reducer 1 EA 1900.00g00«4t1 7 lrs Cap 1 i 142.0.00 410,00 8 C Clea&Gest 1 LS i S Soo.00 I SW -00 I 9 10 Bone Clear & 1 i LS 350.00 So. oo Grub, Erosion Control, Final Cleanup 1 LS it Sz:,oQ t SSS. I >'5` �0� 4/7Y- RYI-.-303 r,