HomeMy WebLinkAbout149-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 149-18
File Number: 2018-0319
2018 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN:
A RESOLUTION TO APPROVE THE 2018 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ACTION PLAN, TO AUTHORIZE THE MAYOR TO EXECUTE THE CDBG
AGREEMENT FOR 2018 IN THE AMOUNT OF $668,915.00 WHEN RECEIVED, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to execute the Community Development Block Grant (CDBG) Agreement for 2018 in the amount of
$668,915.00 when received, and approves the 2018 Action Plan, a full copy of which is attached to
this Resolution, proposed as follows:
Administration
$92,088.00
Housing Program
$425,785.00
Redevelopment Program
$64,042.00
Big Brothers Big Sisters of NWA
$7,000.00
Court Appointed Special Advocates of NWA
$10,000.00
Central United Methodist Church
$10,000.00
Credit Counseling of Arkansas
$4,548.00
One Community
$9,500.00
Welcome Health
$3,952.00
Transportation
$42,000.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1 Printed on 1015118
File Number., 2018-0319
PASSED and APPROVED on 7/3/2018
Attest:
'6.7 L 6I('a &,. ,e
Sondra E. Smith, City Clerk
Treasurer
Page 2 Printed on 1015118
.:1 City of Fayetteville, Arkansas 113 West Mountain Street
ri Fayetteville, AR 72701
(479) 575-8323
r Text File
-- File Number: 2018-0319
Agenda Date: 7/3/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 12
2018 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN:
A RESOLUTION TO APPROVE THE 2018 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ACTION PLAN, TO AUTHORIZE THE MAYOR TO EXECUTE THE CDBG AGREEMENT
FOR 2018 IN THE AMOUNT OF $668,915.00 WHEN RECEIVED, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
execute the Community Development Block Grant (CDBG) Agreement for 2018 in the amount of
$668,915.00 when received, and approves the 2018 Action Plan, a full copy of which is attached to this
Resolution, proposed as follows:
Administration
$92,088.00
Housing Program
$425,785.00
Redevelopment Program
$64,042.00
Big Brothers Big Sisters of NWA
$7,000.00
Court Appointed Special Advocates of NWA
$10,000.00
Central United Methodist Church
$10,000.00
Credit Counseling of Arkansas
$4,548.00
One Community
$9,500.00
Welcome Health
$3,952.00
Transportation
$42,000.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 101512018
IN
OFFICE OF THE
CITY ATTORNEY
TO:
CC:
FROM:
DATE:
RE:
DEPARTMENTAL CORRESPONDENCE
Sondra Smith, City Clerk
Kit Williams, City Attorney
Yolanda Fields, Community
Resources Direrfclv
��. n_,
Blake Pennington, Assistant City Attorne
October 4, 2018
Scrivener's Errors in Resolution 149-18
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
Rhonda Lynch
Paralegal
I have corrected the scrivener's errors in the text file for Resolution 149-18
in Legistar. You and Mayor Jordan will need to sign the corrected version
of the Resolution. This is not required to go back to City Council for
approval because the Resolution incorporated the full 2018 Action Plan as
an attachment and that has the correct itemized amounts included.
Furthermore, the total amount was correct in the title and body of the
Resolution that was approved by the City Council.
RECEIVED
CITY OF
�M F AY E T T E V I L L E CITY OF FAYETTEVILLE
ARKANSAS CITY CLERK'S OFFICE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
GRANT YEAR 2018
PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT
This Agreement is entered into on this 27th day of September 2018, between the City of
Fayetteville, hereinafter known as the City, and Welcome` j-lealth hereinafter known as the
"Subrecipient".
WHEREAS the City has received funding under Title I of the Housing and Community Development
Act of 1974, hereunder known as the "Act", through the United States Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement
Cities program established under the Act as amended, and the rules, regulations, policy
memoranda, and other authority; and,
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a
National Objective as defined in the Act; and,
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap; and,
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
Subrecipient agree as follows:
1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written
above and expire on December 31, 2018; any funds not reimbursed prior to this date will revert
back to the City. The final date reimbursement requests will be accepted is December 5, 2018
at Spm.
2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the
Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer
such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that
the activities carried out with funds provided under this Agreement will meet at least one of the
CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National
Objective).
3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the
Agreement, the City agrees to allocate no more than the amount of Three Thousand Nine
Hundred Fifty Two Dollars ($3,952.00) for the full and complete satisfactory performance of
this Agreement. Drawdowns for the payment of eligible expenses shall be made against the
line item budgets specified in Attachment B (Project Budget) and in accordance with
performance.
4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by
a written amendment, approved by the City, to this Agreement.
5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement
of Work as indicated in Attachment C (Project Description). Any deviation from the
provisions detailed in the Statement of Work shall be prohibited unless approved by the City and
made an amendment to the Agreement.
6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with
the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as
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COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
applicable, and all requirements and standards which include but are not limited to the following:
A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to
the scope of the project in this agreement. In addition, costs must be legal and proper. The
budget included in Attachment B (Project Budget) shall control amounts of allowable
expenditures within budget categories.
B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be
disbursed to the Subrecipient by September 14th of the current grant year.
C. Disbursement of Funds: The Subrecipient shall render to the City a request for
reimbursement of project expenditures.
D. Procurement: All contracts for services and procurement for materials shall be carried out in
compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards and all other applicable federal, state, and
local rules and regulations, including regulations and policies from the City's Purchasing
Division.
E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased,
services performed, individuals and families served. All costs shall be supported by
evidencing in proper detail the nature and propriety of charges. All checks, payrolls,
invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or
in part to this Agreement shall be clearly identified and readily accessible.
F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to
the City:
1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end.
Monthly beneficiary reports shall be submitted on the City provided form and will provide
demographic information, income level information (verifying majority of clients fall within
HUD LMI limits) and outline CDBG funded activities undertaken during each month. It
will include a description of progress in meeting the prescribed CDBG National Objective
as indicated in Attachment A. Failure to provide the required documentation and
information will affect the funding in this agreement and future requests for funding.
2) Financial statements shall be submitted in order to receive reimbursement. Financial
statements shall utilize the City provided reimbursement form and shall outline all
expenses applicable to the CDBG assisted project that reimbursement is requested for.
3) A Final Summary Report due no later than January 31, 2019 shall include a summary
of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above.
4) The Subrecipient agrees to maintain records and reports related to the project for a
period of no less than five years following the term of this Agreement.
7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant
funds shall be returned to the City of Fayetteville Community Development Block Grant Program
in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income
received by subrecipients).
8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City
deems necessary, the Subrecipient shall make available to the City for examination all of its
records with respect to all matters covered by this Agreement. Further, the Subrecipient shall
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COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
permit the City to make excerpts of transcripts from such records, make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program
requirements are met, that the funds are used for the purpose of the program, and the
Subrecipient complies with reporting and auditing requirements. The City will monitor and audit
the Subrecipient to assure the compliance of project progress as stated in Attachment D
(Project Schedule) along with all other attachments.
A. Remedies for Non -Compliance: If the Subrecipient fails to comply with any term in this
Agreement, the City may take one or more of the actions indicated in
2 CFR Part 200.338 Remedies for noncompliance.
10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of
performance based on justifiable circumstances beyond the control of the Subrecipient. The
Subrecipient shall make application and submit documentation to the City regarding such
circumstances, and acceptance of a proposal for the new time frame constitutes an amendment
to the agreement. Any such request for extensions shall be subject to the written approval of
the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request
for extension. The decision of the City shall be final and conclusive, provided that such
approval shall not be unreasonably withheld. No requests for extension will be accepted after
August 31.
11. PROGRAM CLOSE-OUT:
A. Termination of Agreement:
1) Termination by City: Notification shall be provided in the form of a written notice
specifying the effective date of termination. The City may terminate this Agreement in
whole or in part for cause, which shall include:
• Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with approved program and
Agreement conditions, and such statutes, executive orders and HUD directives as
may become applicable at any time,
• Submission by the Subrecipient to the City of reports that are incorrect or incomplete
in any material respect,
• Ineffective or improper use of funds provided under this Agreement;
• Failure of the Subrecipient to supply the City with monthly reports and audits as
required by the City herein;
• Failure of the Subrecipient to comply with the City's corrective action plan respective
to audits required by the City herein;
2) Termination by the Subrecipient: The Subrecipient may propose to terminate this
Agreement in whole or in part, for good cause only by giving at least thirty (30) days
written notice specifically stating the cause for such requested termination. Any such
request for termination shall be subject to the written approval of the City, acted upon by
the City within ten (10) days of the receipt of the notice of request to terminate. The
decision of the Recipient shall be final and conclusive, provided that such approval shall
not be unreasonably withheld.
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COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
3) Mutual Termination: This Agreement may also be terminated by either the City or the
Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, in the case of partial termination, if the City determines that the
remaining portion of the award will not accomplish the purpose for which the award was
made, the City may terminate the award in its entirety.
B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property
acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property
for a period of five (5) years following the date of project completion. Project completion is
denoted by final payout of the grant award respective to the CDBG Program. Unless
specified otherwise within this Agreement, at the conclusion, cancellation, assignment or
termination of this Agreement, the disposition of assets under this Agreement shall be in
compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504
Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include
but are not limited to the following:
1) If this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, thirty (30) days after termination of this agreement the
Subrecipient shall provide and turn over to the City all materials, books, accounts,
records, files and other papers, or items pertaining to the project.
2) Any real property acquired or improved in whole or in part with CDBG funds in excess of
$500.00 under the Subrecipient's control upon expiration or termination of this
agreement shall be used to meet one of the national objectives contained in section
570.208 of the Act for a period of five (5) years after the expiration of the agreement, or
for such longer period of time as determined to be appropriate by the City.
3) In the event the Subrecipient does not expend the amount allocated under this
Agreement or the project is canceled, expired, assigned or terminated for any reason,
any funds not claimed by the Subrecipient and approved by the City for allowable costs
by the end of the term or by the date of cancellation, expiration, or termination of this
Agreement, as the case may be, shall no longer be payable to the Subrecipient under
this Agreement.
12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to
comply with all applicable rules and regulations, as now in effect and as may be amended from
time to time, including but not limited to those federal rules and regulations referred to in this
Agreement. Unearned payments under this Agreement may be suspended or terminated upon
refusal to accept any additional conditions that may be imposed by HUD at any time or if the
grant to the City under Title I of the Housing and Community Development Act of 1974, is
suspended or terminated.
13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save
harmless the City from any and all claims of any nature whatsoever which may arise from the
Subrecipient's performance of this Agreement; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its
officers, agents or employees.
14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers,
or directors presently have any interest, either directly or indirectly, which would conflict in any
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manner with the Subrecipient's performance or procurement under this Agreement, and that no
person having such interest will be appointed or employed by the Subrecipient.
15. NOTICES: Communication and details concerning the Agreement shall be directed to the
following contract representatives:
Welcome Health
Monika Fischer -Massie
Executive Director
1100 N Woolsey Avenue
Fayetteville AR 72703
City of Fayetteville
Community Resources Division
Yolanda Fields, CGFM
Community Resources Director
113 W Mountain St
Fayetteville AR 72701
16. BINDING AFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns; provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to the release of such liability. The City
and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement
complete with all Exhibits attached hereto.
EXECUTION/SIGNATORIES TO AGREEMENT PROVIDED BELOW
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
I
-7alt
;� ,
Monika Fis her -Massie, Executive Director
At ested 4:
City offayetteville
Lioheld Jordar or
Attested By: 1R�j�TRt1��y�r
�v. Vll-LE:
City of Fayetteville HUD Identification # B -18 -MC -05-0001 '.yam' gRKANSp.'�=:�
�1�4��i�iON0��,�
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Yolanda Fields
Submitted By
City of Fayetteville Staff Review Form
2018-0319
Legistar File ID
7/3/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/13/2018 COMMUNITY RESOURCES (642)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the attached 2018 Community Development Block Grant (CDBG) Action Plan and
approval of authority for the Mayor to execute the 2018 CDBG Agreement upon receipt. Staff also recommends
approval of a budget adjustment reconciling the CDBG budget with HUD/IDIS and recognizing additional 2018
CDBG funding.
Budget Impact:
Multiple, see attached BA. 2180 - CDBG
Account Number Fund
NA NA
Project Number Project Title
Budgeted Item? Yes Current Budget $
Funds Obligated $
Current Balance $ -
Does item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 123,065.00
Remaining Budget $ 123,065.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
f ARKANSAS
MEETING OF JULY 3, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Yolanda Fields, Community Resources Director
DATE: June 15, 2018
CITY COUNCIL MEMO
SUBJECT: 2018 CDBG Action Plan and Budget Reconciliation
RECOMMENDATION:
Staff recommends approval of the attached 2018 Community Development Block Grant (CDBG) Action
Plan and approval of authority for the Mayor to execute the 2018 CDBG Agreement upon receipt. Staff
also recommends approval of a budget adjustment reconciling the CDBG budget with HUD/IDIS and
recognizing additional 2018 CDBG funding.
BACKGROUND:
Fayetteville has been a CDBG Entitlement City for more than 40 years. CDBG grant amounts vary each
year based upon the funding levels authorized by Congress through the annual federal budget process.
Funding for the City of Fayetteville, and other entitlement cities, is awarded based on a formula allocation
process that considers such factors as population, percentage of low to moderate income persons, and
number of housing units. Each year, the Community Resources Division submits an Action Plan to the
U.S. Department of Housing and Urban Development (HUD) outlining the proposed uses of CDBG
funding. When HUD approves the Action Plan, a CDBG Agreement for that year is received. This
agreement must be executed by the City, returned to the HUD Field Office in Little Rock, and then sent to
HUD in Washington D.C. for the release of funds.
DISCUSSION:
The City of Fayetteville award for 2018 is $668,915. The grant funding detail submitted to HUD is as
follows:
Administration
$ 92,088
Housing Program
$425,785
Redevelopment Program
$ 64,042
Big Brothers Big Sisters of NWA
$ 7,000
CASA of NWA
$ 10,000
Central United Methodist Church
$ 10,000
Credit Counseling of Arkansas
$ 4,548
One Community
$ 9,500
Welcome Health
$ 3,952
Transportation Program
$ 42,000
Approval of the Mayor's authority to execute the 2018 CDBG Agreement upon receipt will expedite the
release of funds. This will allow for a timelier start to the internal and external CDBG programs that assist
low to moderate income residents of the City of Fayetteville.
Approval of the budget adjustment will reconcile the CDBG 2018 rebudget total and the 2018 CDBG
funding increase.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
2018 CDBG grant revenue - $668,915
Attachments:
2018 Action Plan
Budget Adjustment
City of Fayetteville
Year 3 Action Plan (2018)
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
Executive Summary
AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The Annual Action Plan (AAP) is one of the requirements for the City of Fayetteville to receive funds
through the Department of Housing and Urban Development (HUD) Community Development Block
Grant (CDBG) program for entitlement cities.
This AAP was developed from the 2016-2020 Consolidated Plan (Con Plan) needs assessment for low -
and moderate -income residents. While the needs identified in the Con Plan exceed the funding available
to address all of them; the City of Fayetteville addresses the identified needs as fully as possible. The
2018 AAP will detail how the City of Fayetteville plans to address the identified needs during the current
grant year.
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.
The 2016-2020 Con Plan documents the needs assessment, market analysis, consultation with
community stake holders, and past performance that were all utilized to develop the priority needs for
the City of Fayetteville. The priority needs are housing, redevelopment, public services, and public
facilities. Housing will focus on maintaining the affordable housing stock through rehabilitation and
repair of LMI owner -occupied homes. Redevelopment provides code compliance assistance for LMI
homeowners who are financially and/or physically unable to correct code violations. Public services and
public facilities are funded through a competitive grant process with the Grant Prioritization Committee
determining which projects are included in the annual action plan.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
Each year, the City is required to submit a Consolidated Annual Performance Evaluation Report (CAPER)
to HUD, reporting on the activities that were funded with CDBG, the amount spent and the beneficiaries
assisted. The City submits the required reports annually and HUD has accepted the reports each
year. In addition to meeting HUD requirements the CAPER provides the City with an opportunity to
review past performance and utilize the information as a component of determining future needs.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
The City of Fayetteville CDBG activities are designed and carried out based on local needs. Through
public meetings, consultation with area public and non-profit service agencies, informal discussion with
citizens, studies, city staff, and special purpose committees; input from community stakeholders is
sought and integrated into designating action priorities. In addition, a Community Development
Outreach Quarterly publication serves to inform the community of current and future program projects
and services. We realize that even in our connected age not everyone has access to the internet;
therefore, the Outreach Quarterly is distributed in printed format to 43 locations in our community. The
Outreach Quarterly also provides the community with program contact information so interested
citizens can provide feedback/input. We implement and participate in community events to both
provide information about the programs we offer and to receive input from citizens about our programs
and community needs.
A summary of the Action Plan and Budget was published, in conjunction with announcing the public
comment period and a public hearing, in the Northwest Arkansas Democrat Gazette on May 20, 2018
and May 23, 2018. It was also published in the week of May 20th issue of the weekly publication La
Prensa Libre (Spanish). Finally, the information was posted to the City's website at
http://www.fayetteville-ar.gov throughout the public comment period. The public comment period ran
from May 24, 2018 to June 22, 2018. A public hearing was held on June 6, 2018 at 5:30 p.m. A draft of
the 2018 Action Plan was made available to the public in the City Clerk's Office and the Community
Resources Office throughout the public comment period.
S. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
To be updated after public comment period.
6. Summary of comments or views not accepted and the reasons for not accepting them
There were no comments or views that were not accepted.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
7. Summary
The City of Fayetteville has completed the 2018 Action Plan according to HUD requirements. The
funding decisions have been guided by the needs assessment, market analysis, census data, consultation
and partnership with service providers, public input, and past performance data as detailed in the 2016-
2020 Con Plan and the 2017 CAPER.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
PR -05 Lead & Responsible Agencies — 91.200(b)
Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plait and those responsible for administration of each grant
program and funding source.
Agency Role
Name
Department/Agency
CDBG Administrator FAYETTEVILLE
Community Resources Division
Table 1— Responsible Agencies
Narrative (optional)
The City of Fayetteville is the Lead Agency for the City of Fayetteville CDBG Entitlement funds. The City of Fayetteville's Community Resources
Division is the administrator of the CDBG funds for the City of Fayetteville.
Consolidated Plan Public Contact Information
The Community Resources Director, Yolanda Fields, CGFM can receive inquiries/comments regarding the Consolidated Plan and affiliated Annual
Action Plans. She can be reached by: Email - yfields@fayetteville-ar.gov, Phone - 479.575.8290, Mail - City of Fayetteville, Community Resources
Division, Attn: Yolanda Fields, 113 W Mountain St, Fayetteville AR 72701.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
AP -10 Consultation — 91.100, 91.200(b), 91.215(1)
1. Introduction
The City of Fayetteville strives to connect with all entities in our community; especially those that work
with the LMI population. Community Resources recognizes that it takes input from the entire
community to identify the needs and determine areas where services can be enhanced. While the City
currently uses a variety of methods to reach out to the community we also continue to develop and
try new methods of increasing participation from individuals, organizations and businesses.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(1))
The City of Fayetteville Community Resources Division enhances coordination between the varied
providers and agencies in our area through a variety of methods.
Community Resources organizes community events throughout the year to both provide information
about our programs and receive feedback from the community. One example is the annual CDBG in the
Park event which brings together community members, local agencies and the City's CDBG
programs. We encourage local service providers to participate in these events, as they are free of
charge and thus an effective way to reach out to the community. Community Resources also
participates in community events put on by other organizations. Community events serves multiple
purposes including; enhancing coordination, getting information out to,the community, and providing
the community opportunities to provide feedback.
Outreach presentations are another method of enhancing coordination and Community Resources does
presentations for a variety of organizations/groups and is always networking and seeking new locations
to expand to. We do presentations for organization staff and clientele both, depending upon the needs
of the organization. These presentations ensure that local organizations and/or the organization's clients
know the resources that are offered through CDBG and provide an opportunity for
organizations/individuals to share what their needs are.
The subrecipient grant process brings many of the local service providers to the table through the grant
workshop and subsequent subrecipient grant application process. Discussion at the grant workshop and
the actual grant applications provide information on what the current needs of various providers in the
community are.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
11
The City of Fayetteville is a member of the Northwest Arkansas (NWA) Continuum of Care. The
Community Resources Director is a current CoC board member and active participant in the NWA CoC's
efforts to revitalize the organization. We attend meetings and participate with the other members to
address the needs of the homeless and potential homeless in our community.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City of Fayetteville provides input to the NWA Continuum of Care at the meetings. We also consult
with the CoC and member agencies whenever requested. The Community Resources Director, as a
current board member, is actively participating in the NWA CoC's current path of reorganization and
revitalizaion.
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdiction's consultations with housing, social service agencies and other
entities
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
Table 2 — Agencies, groups, organizations who participated
1
Agency/Group/Organization
Arts Live Theatre
Agency/Group/Organization Type
Services -Children
What section of the Plan was addressed by Consultation?Non-
Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
We consult with Arts Live Theatre (ALT) through their participation in the
CDBG Public Facility Lease Program, the Subrecipient Grant process and
involvement in community activities/events.
2
Agency/Group/Organization
Big Brothers Big Sisters of Northwest Arkansas, Inc.
Services -Children
Agency/Group/Organization Type
What section of the Plan was addressed by Consultation? Non -Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
We consult with BBBS of NWA through their participation in the
Subrecipient Grant process and through involvement in community
activities/events.
3
Agency/Group/Organization
Donald W Reynolds Boys & Girls Club of Fayetteville
Agency/Group/Organization Type
Services -Children
What section of the Plan was addressed by Consultation?
Non -Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
We consult with Boys & Girls Club through their participation in the
Subrecipient Grant process and through involvement in community
activities/events.
4
Agency/Group/Organization
CASA of Northwest Arkansas
Agency/Group/Organization Type
Services -Children
Services - Victims
What section of the Plan was addressed by Consultation?
Non -Housing Community Development Needs
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
Briefly describe how the Agency/Group/Organization was
We consult Nith CASA of Northwest Arkansas through their participation
consulted. What are the anticipated outcomes of the
in the Subre cipient Grant process and through involvement in community
consultation or areas for improved coordination?
activities/e% ents.
5
Agency/Group/Organization Credit Coun ;eling of Arkansas, Inc
...............
Agency/Group/Organization Type Services - Housing
Services -Edi (cation
What section of the Plan was addressed by Consultation?
Non -Homeless Housing & Credit Needs
Briefly describe how the Agency/Group/Organization was
We consult Mth CCOA through their participation in the Subrecipient
consulted. What are the anticipated outcomes of the
Grant process and through involvement in community activities/events.
consultation or areas for improved coordination?
6
Agency/Group/Organization
Community Clinic NWA
Agency/Group/Organization Type
Health Ager cy
What section of the Plan was addressed by Consultation?
Non -Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
We consult with Community Clinic NWA through their participation in the
consulted. What are the anticipated outcomes of the
Subrecipien : Grant process and through involvement in community
consultation or areas for improved coordination?
activities/e\ ents.
7
Agency/Group/Organization
I
Fayetteville Fire Department j
Agency/Group/Organization Type
Other govei nment - Local
What section of the Plan was addressed by Consultation? Subrecipien_ Grant Program
Briefly describe how the Agency/Group/Organization was The Fayette✓ille Fire Department participates in our Grant Prioritization
consulted. What are the anticipated outcomes of the Committee ,utilizing their knowledge of community needs to help
consultation or areas for improved coordination? determine �✓hich applicants for CDBG Public Services and Public Facility
funding should be included in the Action Plan.
Annual Action PIz n
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
8 I Agency/Group/Organization
Agency/Group/Organization Type
Fayetteville Housing Authority
PHA
What section of the Plan was addressed by Consultation? Public Housing Needs
Homelessness Needs - Veterans
Briefly describe how the Agency/Group/Organization was We consult with the Fayetteville Housing Authority through the
consulted. What are the anticipated outcomes of the consulting/sharing of their plan; as well as, their participation in the
consultation or areas for improved coordination? Subrecipient Grant process and involvement in community
activities/events.
9 I Agency/Group/Organization
Agency/Group/Organization Type
Fayetteville Planning Division
Other government - Local
What section of the Plan was addressed by Consultation? Subrecipient Grant Program
Briefly describe how the Agency/Group/Organization was The City of Fayetteville Planning Division participates in our Grant
consulted. What are the anticipated outcomes of the Prioritization Committee utilizing their knowledge of community needs to
consultation or areas for improved coordination? help determine which applicants for CDBG Public Services and Public
Facility funding should be included in the Action Plan.
10 1 Agency/Group/Organization
Fayetteville Police Department
I Agency/Group/Organization Type I Other government -Local
What section of the Plan was addressed by Consultation? Subrecipient Grant Program
Briefly describe how the Agency/Group/Organization was The Fayetteville Police Department participates in our Grant Prioritization
consulted. What are the anticipated outcomes of the Committee utilizing their knowledge of community needs to help
consultation or areas for improved coordination? determine which applicants for CDBG Public Services and Public Facility
funding should be included in the Action Plan.
11 1 Agency/Group/Organization
Agency/Group/Organization Type
OMB Control No: 2506-0117 (exp. 06/30/2018)
Fayetteville Senior Activity and Wellness Center
Services -Elderly Persons
Annual Action Plan
2018
10
Annual Action PIS n
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
11
What section of the Plan was addressed by Consultation?
Non-Housin; Community Development Needs
Briefly describe how the Agency/Group/Organization was We consult Nith the Senior Activity & Wellness Center through their
consulted. What are the anticipated outcomes of the participatioi r in the Subrecipient Grant process and through involvement
consultation or areas for improved coordination? in community activities/events.
12 Agency/Group/Organization Fayetteville Veterans Affairs j
Agency/Group/Organization Type Other government - Federal
What section of the Plan was addressed by Consultation?
Homelessne ss Needs - Veterans
Homelessne ss Strategy
Briefly describe how the Agency/Group/Organization was
We consult ,pith the VA through participation in the NWA Continuum of
consulted. What are the anticipated outcomes of the
Care and th -ough involvement in community activities/events.
consultation or areas for improved coordination?
j Agency/Group/Organization
Habitat for iumanity of Washington County
13
Agency/Group/Organization Type
Housing
What section of the Plan was addressed by Consultation?
Housing Need Assessment
Briefly describe how the Agency/Group/Organization was We consult with Habitat for Humanity through their participation in the
consulted. What are the anticipated outcomes of the Subrecipient Grant process and through involvement in community
consultation or areas for improved coordination? activities/m ents.
Agency/Group/Organization Havenwooc Transitional Housing Facility
14
Agency/Group/Organization Type
Services - H )using
Services -ho neless
What section of the Plan was addressed by Consultation?
Homeless Needs - Families with children
Annual Action PIS n
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
11
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
15 Agency/Group/Organization
Agency/Group/Organization Type
We consult with Havenwood through participation in the NWA Continuum
of Care and through involvement in community activities/events.
Life Styles
Housing
Services -Persons with Disabilities
What section of the Plan was addressed by Consultation?
Housing Need Assessment
Non -Homeless Special Needs
Non -Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
We consult with Life Styles through their participation in the Subrecipient
consulted. What are the anticipated outcomes of the
Grant process and through involvement in community activities/events.
I consultation or areas for improved coordination?
16 Agency/Group/Organization
Agency/Group/Organization Type
LifeSource International
Services -Children
Services -homeless
What section of the Plan was addressed by Consultation? I Non -Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was We consult with LifeSource through their participation in the Subrecipient
consulted. What are the anticipated outcomes of the Grant process and through involvement in community activities/events.
consultation or areas for improved coordination?
17 Agency/Group/Organization
Agency/Group/Organization Type
OMB Control No: 2506-0117 (exp. 06/30/2018)
NWA Continuum of Care
Housing
Services -homeless
Regional organization
Annual Action Plan
2018
12
Annual Action Piz n
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
13
What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless N reds - Chronically homeless
Homeless N reds - Families with children
HomelessnE ss Needs - Veterans
HomelessnE ss Needs - Unaccompanied youth
HomelessnE ss Strategy
Briefly describe how the Agency/Group/Organization was The NWA Continuum of Care is consulted through participation as an
consulted. What are the anticipated outcomes of the active mem )er of the group, interactions with other member agencies and
consultation or areas for improved coordination? through involvement in community activities/events. The Community
Resources C irector is a current board member.
18 Agency/Group/Organization
Ozark Guidz nce
Agency/Group/Organization Type
Services-He 31th
What section of the Plan was addressed by Consultation?
`Non-Housin; Community Development Needs
Briefly describe how the Agency/Group/Organization was
We consult Nith Ozark Guidance through their participation in the
consulted. What are the anticipated outcomes of the
Subrecipien; Grant process and through involvement in community
consultation or areas for improved coordination?
activities/e% ents.
19
Agency/Group/Organization
Peace at Home Family Shelter
Agency/Group/Organization Type
Services-Victims of Domestic Violence
What section of the Plan was addressed by Consultation?
Housing Ne !d Assessment
Homeless Needs - Families with children
HomelessnE ss Strategy
Non-Housin; Community Development Needs
Briefly describe how the Agency/Group/Organization was
We consult Frith Peace at Home through participation in the NWA
consulted. What are the anticipated outcomes of the
Continuum Df Care, their participation in the Subrecipient Grant process
consultation or areas for improved coordination?
and through involvement in community activities/events.
Annual Action Piz n
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
13
20
Agency/Group/Organization
Prism Education Center
Agency/Group/Organization Type
Services-Children
Services -Education
Non-Housing Community Development Needs
What section of the Plan was addressed by Consultation?
We consult with Prism Education Center through their participation in the
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
Subrecipient Grant process and through involvement in community
consultation or areas for improved coordination?
activities/events.
21 . Agency/Group/Organization
The Salvation Army, A Georgia Corporation
Agency/Group/Organization Type
Services-homeless
What section of the Plan was addressed by Consultation?
Homeless Needs - Chronically homeless
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
We consult with The Salvation Army through participation in the
consulted. What are the anticipated outcomes of the
Continuum of Care, their participation in the Subrecipient Grant process
consultation or areas for improved coordination?
and through involvement in community activities/events.
Seven Hills Homeless Center
22
Agency/Group/Organization
Agency/Group/Organization Type
Services - Housing
Services-homeless
Services-Employment
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was We consult with 7hills Homeless Center through participation in the NWA
1 consulted. What are the anticipated outcomes of the Continuum of Care, their participation in the Subrecipient Grant process
consultation or areas for improved coordination? and through involvement in community activities/events.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
14
23 j Agency/Group/Organization Sources
24
Agency/Group/Organization Type
Services - Housing
Services -Per sons with Disabilities
Services -Em cloyment
What section of the Plan was addressed by Consultation? I Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Agency/Group/Organization
Agency/Group/Organization Type
I
What section of the Plan was addressed by Consultation?
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
25 1 Agency/Group/Organization
Agency/Group/Organization Type
We consult Nith Sources through their eligibility to participate in the
Subrecipien Grant process and through involvement in community
activities/e\� ents.
Washington County Health Unit - Fayetteville
Services -Per sons with HIV/AIDS
Services -He elth
Health Ager cy
Other government - State
Non-Housin; Community Development Needs
We consult Nith the Washington County Health Unit as needed and
through involvement in community activities/events.
Welcome Health
Services -He filth
Health Ager cy
What section of the Plan was addressed by Consultation? Non -Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was We consult Nith Welcome Health through their participation in the
consulted. What are the anticipated outcomes of the Subrecipien : Grant process and through involvement in community
consultation or areas for improved coordination? activities/e\ ents.
Annual Action PIs n
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
15
26 Agency/Group/Organization
Youth Bridge
j
Agency/Group/Organization Type
Services - Housing
Services-Children
Services-homeless
Homelessness Needs - Unaccompanied youth
What section of the Plan was addressed by Consultation?
Homelessness Strategy
Non-Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
We consult with Youth Bridge through participation in the NWA
consulted. What are the anticipated outcomes of the
Continuum of Care, their participation in the Subrecipient Grant process
consultation or areas for improved coordination?
Agency/Group/Organization
and through involvement in community activities/events.
27
Yvonne Richardson Community Center - YRCC
Agency/Group/Organization Type
Services-Children
........ _....
What section of the Plan was addressed by Consultation?
i
Non-Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
We consult with YRCC through their participation in the Subrecipient
consulted. What are the anticipated outcomes of the
Grant process and through involvement in community activities/events.
consultation or areas for improved coordination?
28 Agency/Group/Organization
One Community
Agency/Group/Organization Type
Services-Children
Services -Education
What section of the Plan was addressed by Consultation?
Non-Housing Community Development Needs
Briefly describe how the Agency/Group/Organization was
We consult with One Community through their participation in the
consulted. What are the anticipated outcomes of the
Subrecipient Grant process and through involvement in community
consultation or areas for improved coordination?
activities/events.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
16
29
Agency/Group/Organization
Agency/Group/Organization Type
Central United Methodist Church
Services - Housing
Services-hotneless
What section of the Plan was addressed by Consultation? Homeless N ?eds - Chronically homeless
Homeless N reds - Families with children
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
i Homelessness Needs -Veterans
Homelessness Strategy
We consult with Central United Methodist Church through their
participatioli in the Subrecipient Grant process and through involvement
in communi :y activities/events.
Identify any Agency Types not consulted and provide rationale for not cc nsulting
There are no agency types, we are aware of, in our community that are not const lted.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of, -our Strategic Plan overlap with the goals of each plan?
Continuum of Care NWA Continuum of The City of Fayetteville Community Resources Division takes the needs identified by the NWA
Care CoC into account as part of th a development of the Strategic Plan.
Fayetteville Housing Fayetteville Housing
Authority Plan Authority
Narrative (optional)
OMB Control No: 2506-0117 (exp. 06/30/2018)
The goal overlap between ou - organizations can vary from year to year. The City of
Fayetteville receives a copy o: the FHA plan annually to ensure consistency with the City's
Consolidated Plan.
Table 3 — Other local / regional / fede ral planning efforts
Annual Action Pl2n
2018
17
AP -12 Participation — 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal -setting
The City of Fayetteville CDBG activities are designed and carried out based on local needs. Through public meetings, consultation with area
public and non-profit service agencies, informal discussion with citizens, studies, city staff and special purpose committees; input from
community stakeholders is sought and integrated into designating action priorities. In addition, a Community Development Outreach Quarterly
publication serves to inform the community of current and future program projects and services. We realize that even in our connected age not
everyone has access to the internet; therefore, the Outreach Quarterly is distributed in printed format to more than 40 locations in our
community. The Outreach Quarterly also provides the community with program contact information so citizens can provide feedback/input. We
implement and participate in community events to both provide information about the programs we offer and to receive input from citizens
about our programs and community needs.
A summary of the Action Plan and Budget was published in conjunction with, announcing the public comment period and a public hearing, in the
Northwest Arkansas Democrat Gazette on May 20, 2018 and May 23, 2018. It was also published in the Week of May 20th issue of the weekly
publication La Prensa Libre (Spanish). Finally, the information was posted to the City's website at http://www.fayetteville-ar.gov throughout the
public comment period. The public comment period ran from May 24, 2018 through June 22, 2018. A public hearing was held on June 6, 2018
at 5:30 p.m. A draft of the 2018 Action Plan was made available to the public in the City Clerk's Office and the Community Resource Office
throughout the public comment period.
Community Resources reviews our citizen participation process regularly and seeks opportunities to expand community access and increase
citizen participation.
Organizations in the community seeking funding assistance receive technical support throughout the Subrecipient Grant Process. This begins in
August with a mandatory grant workshop for all entities seeking funding for the upcoming year. The grant workshop provides all organizations
that want to submit an application with a walk through of the grant application and an opportunity to ask questions and provide input. The
workshop also provides information on the availability of technical assistance throughout the application process and who to contact for
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
18
assistance. Those applicants included in the Action Plan receive technical support throughout the grant year to answer any questions and
provide support/assistance throughout the entire time they are receiving CDBG funds.
Citizen Participation Outreach
Sort Ord Mode of Outrea Target of Outrea
er ch ch
1 Newspaper Ad
Non-English
Speaking -
Specify other
language:
Spanish (La
Prensa Libre)
Non-
targeted/broad
community
OMB Control No: 2506-0117 (exp. 06/30/2018)
Summary of
response/attendan
ce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (If applicable)
The newspaper ads
are placed in two
papers; the NWA
Democrat Gazette
and La Prensa Libre
(Spanish). We
Any public
don't currently
comrients
have a method of
recei ied are
tracking how many
sumr iarized on
There were not
people respond to
Secti,)n AP -05
comments that were
the ads however,
ExeciAive
not accepted.
we are confident
Summary item #5
that by utilizing the
Summary of
two major print
publi: comments.
media sources in
our community
that we are
reaching a wide
section of the city.
Annual Action Pla i
2018
19
Sort Ord
er
Mode of Outrea
ch
Target of Outrea
ch
.....................
Summary of
response/attendan
ce
Summary of
comments receiv
ed
Summary of comme
nts not accepted
and reasons
URL (if applicable)
_
We utilize the City
of Fayetteville
website and the
Community
Resources Division
Facebook page
(Ranger's Pantry
Any public
Pet Food Bank) to
announce public
comments
received are
comment periods
Non-
summarized in
There were not
Internet
and public hearing
http://www.fayettevil
2
targeted/broad
Section AP -05
comments that were
Outreach
dates. We also
le-ar.gov
community
Executive
not accepted.
utilize the City of
Summary item #5
Fayetteville website
Summary of
to post copies of
public comments.
the current Action
Plan and CAPER
making them
accessible to the
community for
review and
comment.
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
20
Sort Ord Mode of Outrea Target of Outrea
er ch ch
3 1 Public Hearing
Non-
targeted/broad
community
OMB Control No: 2506-0117 (exp. 06/30/2018)
Summary of
response/attendan
ce
A public hearing
was held on June 6,
2018 at 5:30 p.m.
The hearing was
attended by
program staff and a
citizen. We have
tried a variety of
means to increase
participation and
continue to explore
new ways to
generate interest.
We have lots of
response/attendan
ce at our
community events
and are working to
get better response
to our public
hearings.
Summary of 1 Summary of comme
comments receiv nts not accepted
ed and reasons
Any )public
comments
received are
sumriarized in
Secti ,)n AP -05
Executive
Summary item #5
Summary of
public comments.
Annual Action Pla i
2018
There were not
comments that were
not accepted.
URL (if applicable)
21
Outreach
Quarterly
Non-
targeted/broad
community
Residents of
Public and
Assisted Housing
OMB Control No: 2506-0117 (exp. 06/30/2018)
The Community
Resources
Outreach Quarterly
includes
information on any
upcoming activities
related to the
Consolidated Plan,
Action Plan, CAPER,
public comment
periods, etc. We
don't currently
have a method of
tracking how many
people respond
due to the
Outreach
Quarterly. We
know that some of
the 43 locations in
the community
where we
distribute the
'newsletter, reach
segments of the
population that
may not have easy
access to the
Any public
comments
received are
summarized in
Section AP -05
Executive
Summary item #5
Summary of
public comments.
Annual Action Plan
2018
There were not
comments that were
not accepted.
22
Sort Ord
Mode of Outrea
Target of Outrea
Summary of
Su rmary of
Summary of comme
URL (if applicable)
er
ch
ch
response/attendan
com: nents receiv
nts not accepted
ce
ed
and reasons
1 Internet or the local
paper.
I
i
Table 4—Citizen Partici patio r Outreach
Annual Action Pla i
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
23
Expected Resources
AP -15 Expected Resources — 91.220(c)(1,2)
Introduction
The City of Fayetteville understands that there are fluctuations in the annual allocation of CDBG funds and in the amount of program income
taken in annually. We prepare our initial (estimated) annual budget with the knowledge that there will be adjustments made when notification
of the actual allocation is received and as the actual amount of program income is determined.
Anticipated Resources
Program
Source
of
Uses of Funds
Expected
Amount
Available Year
1
Expected
Amount
I Narrative Description
Annual
Program
Prior Year
Total:
Funds
Allocation:.
Income:
Resources:
$
Available
$
$
$
Remainder
of ConPlan
$
CDBG
public -
Acquisition
Actual funding for 2018 (Year 3) is shown
federal
Admin and
on the Annual Allocation line, along with
Planning
an estimate of Program Income for 2018
Economic
(Year 3). Prior Year Resources is the
Development
amount in IDIS at the beginning of 2018
Housing
(Year 3). The Years 4-5 (2019 -
Public
2020)estimate is based on the 2018 (Year
Improvements
3) actual allocation amount.
Public Services
668,915
10,000
785,023
1,463,938
1 1,337,830
Table 5 - Expected Resources — Priority Table
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
24
Explain how federal funds will leverage those additional resources (priva :e, state and local funds), including a description of how
matching requirements will be satisfied
The CDBG program does not have a match requirement. There are times when s ibrecipients are able to utilize their CDBG award to leverage
additional funding into their programs.
Annual Action Pla
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
25
If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
Fayetteville has three properties that were purchased with CDBG funds and are utilized in our CDBG
Public Facility Lease Program. When one of the three buildings becomes available they are offered
through a competitive application process to local non -profits that benefit exclusively or primarily LM
residents of Fayetteville. Applicants must show that their utilization of the property fits within HUD
Guidelines and will benefit the LMI population. Upon being awarded a CDBG Public Facility Lease the
non-profit signs an agreement leasing the property for $1/year with the understanding that they are
responsible for utilities, insurance and routine maintenance/upkeep on the property.
Discussion
Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
26
Annual Goals and Objectives
AP -20 Annual Goals and Objectives
Goals Summary Information
Sort Goal Name Start
End
Category
Geographic
Needs Addressed
Funding
Goal Outcome Indicator
Order : Year
Year
Area
1 Administration 2016
2020
Administration
Administration
CDBG:
and Planning
and Planning
and Planning
$92,088
2 Housing
2016
2020
Affordable
Housing
CDBG:
Homeowner Housing Rehabilitated:
Housing
$425,785
10 Household Housing Unit
.__.........
3 Redevelopment
2016
2020
Affordable
Redevelopment
CDBG:
—_......
Housing Code
Housing
$64,042
Enforcement/Foreclosed Property
Care: 8 Household Housing Unit
4
Public Services
2016
2020
Homeless
Public Services
CDBG:
Public service activities other than
Non -Homeless
$87,000
Low/Moderate Income Housing
Special Needs
Benefit: 794 Persons Assisted
Non -Housing
Public service activities for
Community
Low/Moderate Income Housing
Development
Benefit: 75 Households Assisted
5
Public Facilities
2016
2020
Homeless
Public Facilities
CDBG: $0
Public Facility or Infrastructure
Non -Homeless
Activities other than Low/Moderate
Special Needs
Income Housing Benefit: 0 Persons
Non -Housing
Assisted
Community
Development
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27
Table 6 — Goals Summary
Goal Descriptions
1 Goal Name
Administration and Planning
Goal
Administration and Planning funds are used for a portion of the salary and benefits of the Community Resources Director,
Description
administrative staff, office supplies, travel and training costs, some Fair Housing activities and other costs associated with
administration of community development activities. CDBG funds allocated - $92,088. Location: Development Services
Building, 125 West Mountain Street, Fayetteville, Arkansas 72701.
2
Goal Name
Housing
Goal
This allocation provides housing rehabilitation and repairs to low and moderate income persons in owner -occupied
Description
housing. The rehabilitation services are offered up to $25,000 on a single property.
The program provides labor, materials, project management, Lead Based Paint (LBP) Hazard Control, and other associated
costs to bring a home into compliance with State and City Housing Codes. Emphasis is placed on repairs that improve
energy efficiency, alleviate deferred maintenance conditions, provide safety devices and/or replace principal fixtures and
components. CDBG funds allocated - $425,785 which includes salary and program delivery costs for management and
oversight of all housing programs. Ten households to be served with rehabilitation/repair of the owner -occupied homes.
Location: Citywide, when there is a waiting list, applicants are prioritized according to established criteria to give highest
priority to those most in need of services. Priority criteria include: very low income, elderly, disabled, single -parent
household, lead-based paint hazards in home and homes located in the Target Area.
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3 Goal Name Redevelopment
Goal
Description
Program activities conducted throughout Fayetteville, with emphasis in the Target Area, include code compliance,
clearance and demolition, and when funds are available land acquisition for attainable housing. Eight households to be
served. CDBG funds allocated - $64,042. Location: Through )ut the City of Fayetteville with emphasis in the identified
Target Area in southeast Fayetteville.
4 I Goal Name I Public Services
Goal Providing public services to LMI residents; internally through the City of Fayetteville Transportation Program and externally
Description through the Subrecipient Grant Program for non -profits prop iding services to Fayetteville residents. There will be one
internal program and six (6) external subrecipients funded in 2018 (Year 3). The internal program is the City of Fayetteville
Transportation Program (taxi and transit components) - $42, 3100. The subrecipients in 2018 (Year 3) are: Big Brothers Big
Sisters of NWA - $7,000, CASA of NWA - $10,000, Central Un ted Methodist Church - $10,000, Credit Counseling of
Arkansas $4,548, One Community- $9,500, and Welcome Health -$3,952. Public services allocations total $87,000
and were made taking the funding cap into consideration.
5 1 Goal Name I Public Facilities
Goal
Description
Public facility projects assist with construction, renovation at id development of facilities utilized by local non-profit
organizations to provide services to LMI Fayetteville residents. 2018 (Year 3) plans do not have any public facility projects
at this time.
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29
Projects
AP -35 Projects — 91.220(d)
Introduction
The City of Fayetteville's Priority Needs and the Subrecipient Grant Process determined the projects to
be included in the Annual Plan for Year 1. The projects listed below are the City of Fayetteville and
subrecipient projects that will be undertaken.
Projects
#
Project Name
1
Administration and Planning
2
Housing Program 2018
3
Redevelopment Program 2018
Transportation Program 2018
4
5
Big Brothers Big Sisters of NWA PS 2018
6
CASA of NWA PS 2018
7
Central United Methodist Church PS 2018
8
Credit Counseling of Arkansas PS 2018
9
One Community PS 2018
10
Welcome Health PS 2018
Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
Annual Action Plan
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We
AP -38 Project Summary
Project Summary Information
Annual Action Plan
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OMB Control No: 2506-0117 (exp. 06/30/2018)
31
1
Project Name
Administration and Planning
Target Area
Goals Supported
Administration and Planning
Needs Addressed
Administration and Planning
Funding
CDBG: $92,088
Description
Administration and Planning funds are used for a portion of the salary
j and benefits of the Community Resources Director, administrative
` staff, office supplies, travel and training costs, some Fair Housing
activities and other costs associated with administration of community
development activities.
Target Date
12/31/2018
Estimate the number
Funding for administration and planning costs of the grant are allowed
and type of families
for CDBG. CDBG rules do not require that beneficiaries be reported for
that will benefit from
administration and planning activities; therefore there is not a goal
the proposed activities
outcome indicator selected.
Location Description
Administration and planning activities occur at the Community
Resources offices located at 125 W Mountain Street, Fayetteville AR
72701.
Planned Activities
Administration and planning activities necessary to provide program
Project Name
oversight, implementation, and planning.
2
Housing Program 2018
Target Area
Goals Supported Housing
Needs Addressed Housing
Funding i CDBG: $425,785
Description The Housing Program does rehabilitation and repair to bring low- and
moderate- income owner occupied residences in Fayetteville up to city
code, increase energy efficiency and address lead-based paint issues.
i
Target Date 12/31/2018
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3
Estimate the number
and type of families
that will benefit from
the proposed activities
Location Description
Based on previous years it was estimated in the Con Plan (2016-
2020) that housing rehabilitation and/or repair would be provided to
19 LMI households each year. In Year One (2016) of the Con Plan it
was found that the current construction market in Fayetteville had
created an environment where the bids received on projects were
significantly higher than the estimates for the work. This trend
continued into 2017. This caused the number of projects completed in
2016 and 2017 to fall short of the original estimate. The construction
market in Fayetteville remains the same as in 2016 and 2017;
therefore, we are adjusting the projected number of housing
rehabilitation and repair projects for 2018 to 10 (ten).
Citywide, when there is a waiting list applicants are prioritized
according to established criteria to give highest priority to those most
in need of services. Priority criteria include: very low income, elderly,
disabled, single -parent household, lead-based paint hazards in home
and homes located in the Target Area.
Planned Activities
The Housing Program will provide housing rehabilitation and repair to
1
management, Lead Based Paint (LBP) Hazard Control, and other
associated costs to bring a home into compliance with State and City
Housing Codes. Emphasis is placed on repairs that improve energy
efficiency, alleviate deferred maintenance conditions, provide safety
devices and/or replace principal fixtures and components.
Redevelopment Program 2018
Project Name
Target Area
Goals Supported
Redevelopment
Needs Addressed
Redevelopment
Funding
CDBG: $64,042
Code compliance assistance provided to low- and moderate- income
Description
owner -occupied properties in the City of Fayetteville.
12/31/2018
Based on previous years we estimate providing redevelopment to 8
Target Date
Estimate the number
and type of families
LMI households.
that will benefit from
the proposed activities
Citywide with emphasis in the identified Target Area in southeast
Location Description
Fayetteville.
Annual Action Plan 33
2018
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Planned Activities
The Redevelopment Program will provide code compliance assistance
to qualified applicants. The program provides labor, project
management, and other associated costs to bring a property into
compliance with City codes.
4
Project Name
........ .........
Transportation Program 2018
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services f
Funding
CDBG: $42,000
Description
The Transportation Program consists of two components - taxi and
transit. The taxi component provides supplemental transportation in
the form of taxi coupons for elderly and/or disabled residents of
Fayetteville. The transit component provides transportation assistance
in the form of bus passes to qualifying low- and moderate- income
residents of Fayetteville.
Target Date
12/31/2018
Estimate the number
We estimate that 500 individuals will benefit from the transportation
and type of families
program in 2018 (Year 3).
that will benefit from
the proposed activities
Location Description
The Transportation Program is citywide. Applications are taken and the
program is administered at the Community Resources offices located
at 125 W Mountain Street, Fayetteville AR 72701.
Planned Activities
Taxi coupons will be provided to qualified elderly and/or disabled
residents of Fayetteville. Transit (bus) passes will be provided to
!
qualified LMI residents of Fayetteville.
Big Brothers Big Sisters of NWA PS 2018
5
Project Name
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding
CDBG: $7,000
Description
The BB/BS Fayetteville Kids program will provide mentors to at-risk
children living in Fayetteville. This will include the recruitment and
training of adult volunteer mentors.
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Annual Action Plan
2018
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date
12/31/2018
Estimate the number
Big Brothers Big Sisters of NWA projects serving 75 at-risk children.
and type of families
that will benefit from
the proposed activities
Location Description
Community wide. Bigs sometimes meet their Littles at partner sites
such as schools and youth centers. Other times Bigs take their Littles
to area events and activities such as theater productions, community
events, museums, and libraries.
Planned Activities
Site-based matches meet once a week for an hour during lunch or after
school to work on homework, play, and talk. Community-based
matches meet two to four times a month to participate in area events
and activities such as the theater, sporting events, museums, etc.
6
Project Name
CASA of NWA PS 2018
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
CDBG: $10,000
Funding
Description
CASA volunteers will provide advocacy to abused and neglected
children in Fayetteville.
Target Date
12/31/2018
Estimate the number
CASA of NWA projects serving 25 abused and neglected children from
and type of families
Fayetteville.
that will benefit from
the proposed activities
Location Description
Community wide. CASA advocates visit the child(ren) in their foster
homes, go to court and other locations related to the child's well-
being.
In the course of a year, each child will be visited in their foster home at
Planned Activities
least once per month. In addition, each child will receive 5-10 hours of
advocacy every month to ensure the child is safe, happy and receiving
the appropriate medical, psychological and educational services.
7
Project Name
Central United Methodist Church PS 2018
Target Area
---......-_...--....._..._.._......
Goals Supported
Public Services
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Needs Addressed
Public Services
Funding
CDBG: $10,000
Description
Central United Methodist Church will provide rapid rehousing
assistance to homeless individuals and families. Assistance will
include; first monthAzts rent, security deposit, down payment and/or
apartment application fees.
Target Date
12/31/2018
Estimate the number
Central United Methodist Church projects serving 75 households.
and type of families
that will benefit from
the proposed activities
Location Description
City wide.
Planned Activities
Central United Methodist Church will provide rapid rehousing
assistance to homeless individuals and families. Assistance will
include; first month's rent, security deposit, down payment and/or
apartment application fees.
8
Project Name
Credit Counseling of Arkansas PS 2018
Target Area
Goals Supported
Public Services
Public Services
Needs Addressed
Funding
CDBG: $4,548
Description
Credit Counseling of Arkansas (CCOA) will provide one-on-one financial
counseling sessions and financial education classes.
Target Date
12/31/2018
Estimate the number
CCOA projects serving 160 individuals.
and type of families
that will benefit from
the proposed activities
Location Description
Sessions will be provided at the CCOA offices located at 1111 Zion
Road in Fayetteville.
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Annual Action Plan
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Planned Activities
CCOA will provide one-on-one financial counseling sessions and
financial education classes. Individual sessions will focus attention on
a personal finance matter such as budgeting, debt reduction, or
improving credit. Financial education classes introduce participants to
a broad range of principles and tools to help manage personal finance
matters.
9
Project Name
One Community PS 2018
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding
CDBG: $9,500
Description
One Community will implement a summer family literacy program that
promotes reading through fun, interactive reading experiences and
encourages parents to be involved in their children's reading and
I
Pdiwation.
—
Target Date
12/31/2018
Estimate the number
One Community projects serving 20 LMI households.
and type of families
that will benefit from
the proposed activities
The program will be held at Willow Heights a local public housing site
Location Description
located at 10 S Willow in Fayetteville.
.. ............ ............ .
Planned Activities
One Community will implement a summer family literacy program that
promotes reading through fun, interactive reading experiences and
encourages parents to be involved in their children's reading and
education. The program involves a weekly curriculum. The sessions
focus on literacy themes and strategies to teach parents how to read
to their children at home. The program incorporates music, dance and
singing to encourage participation. There are also take-home activities
to encourage parents and children to interact.
10
project Name
Welcome Health PS 2018
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding J
CDBG: $3,952
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2018
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Annual Action Plan
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Description
Welcome Health will provide access to free comprehensive dental care
to uninsured low-income families who reside in the City of Fayetteville
Target Area.
Target Date
12/31/2018
Estimate the number
Welcome Health projects serving 14 LMI individuals.
and type of families
that will benefit from
the proposed activities
Location Description
Dental services will be provided at Welcome Health located at 1100 N
Woolsey Avenue in Fayetteville.
Planned Activities
Free comprehensive dental care will be provided to uninsured low-
income families who reside in the City of Fayetteville Target
Area. Services will include oral exams, x-rays, fillings, extractions,
dental hygiene cleanings, fluoride treatments, sealants, stainless steel
crowns, denture services, nutrition education, and oral health
education.
Annual Action Plan
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AP -50 Geographic Distribution — 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
Funding for all projects is citywide as the LMI population of Fayetteville can be found throughout the
city. The Redevelopment Program is available citywide with a focus on the self -identified Target Area.
Geographic Distribution
Target Area j Percentage of Funds
1
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The City of Fayetteville feels that it is important to reach as much of the LMI population as possible
through the projects receiving CDBG funds. Allocations to projects that are available to all LMI residents
meet this goal.
Discussion
There have been projects in the past that have targeted specific areas of the community and could be in
the future. The current needs of the community are best met by the projects included in the Action Plan
and they are available to LMI residents throughout the City.
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39
Affordable Housing
AP -55 Affordable Housing — 91.220(g)
Introduction
As detailed in the Con Plan maintaining the affordable housing stock is a priority for the City of
Fayetteville. This is accomplished through housing rehabilitation and repair to LMI owner -occupied
homes. Emphasis is placed on bringing homes into compliance with State and City Codes, improving
energy efficiency, alleviating deferred maintenance conditions, providing safety devices, and when
needed addressing lead based paint issues.
One Year Goals for the Number of Households to be Supported
Homeless 0
Non -Homeless 10
Special -Needs 0
Total 10
Table 9 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 10
Acquisition of Existing Units 0
Total 10
Table 10 - One Year Goals for Affordable Housing by Support Type
Discussion
The one year goals for households to be supported was determined through looking at previous years'
project numbers to make an estimate of the number of households that will receive support through
rehabilitation/repair.
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AP -60 Public Housing — 91.220(h)
Introduction
The Fayetteville Housing Authority is the public housing provider in Fayetteville. The Fayetteville
Housing Authority has three programs: Public Housing, Section 8 and HUD/VASH. We work closely with
the Fayetteville Housing Authority.
Actions planned during the next year to address the needs to public housing
The City of Fayetteville Annual Action Plan does not have actions specific to public housing. The actions
planned by the Fayetteville Housing Authority are delineated in the Public Housing sections of the Con
Plan.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The City of Fayetteville CDBG is not directly involved with these activities; however, through
consultation with the Fayetteville Housing Authority and access to their 5 -year plan we are aware of
activities aeslgnea io increase resiaeni invoivement. hiiicrest i ower (eiaeny ana aisameaj nas an active
Resident Council that meets regularly. CDBG staff does periodic presentations to this council to provide
information about programs we provide and to give residents an opportunity to share
information/thoughts/needs with us.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
The Fayetteville Housing Authority is not designated as troubled.
Discussion
The Fayetteville Housing Authority is an important component of meeting the housing needs of
Fayetteville. The City of Fayetteville will continue to support and work with the Fayetteville Housing
Authority. We do have one subrecipient, as detailed in the projects section, that will be doing a
summer bilingual family reading program at a public housing site. OneCommunity will be doing this
program at Willow Heights and will be working with parents and children to encourage reading and
foster improved family interaction around learning and sharing.
Annual Action Plan
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41
AP -65 Homeless and Other Special Needs Activities — 91.220(i)
Introduction
The City of Fayetteville recognizes the need for homeless and other special needs activities in our
community. Participation in the NWA Continuum of Care, consultation/partnership with local service
providers, and hosting/participation in community events keep us apprised of the needs in our
community. The Subrecipient Grant Program and the provision of staff for the Hearth Program are the
primary ways the City addresses homeless and other special needs activities.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City's involvement in the NWA Continuum of Care and ongoing consultation/partnership with local
service providers is our primary method of reaching out to homeless persons and assessing their
needs. Hosting and participating in community events is another method utilized to reach out. For
example, our annual CDBG in the Park event is widely attended by homeless persons who in addition to
receiving lunch have an opportunity to learn more about our programs and programs offered by other
organizations/agencies in our community.
Addressing the emergency shelter and transitional housing needs of homeless persons
The Subrecipient Grant Program which provides funds for public services and public facilities has been
the primary method that the City has to address emergency and transitional housing needs in our
community. The subrecipients included in the 2018 action plan do not specifically address emergency
shelter and transitional housing needs.
We also address transitional housing through the provision of CDBG funded staff to provide oversight
and case management for the City of Fayetteville Hearth Program.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The Subrecipient Grant Program which provides funds for public services and public facilities is one
method that the City has to help homeless persons. The 2018 Action Plan includes a subrecipient,
Annual Action Plan
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42
Central United Methodist Church, that will be provided rapid rehousing assistance to homeless
individuals/families. The City of Fayetteville will, during the period of this action plan, help homeless
persons make the transition to permanent housing through the provision of CDBG funded staff to
provide oversight and case management for the City of Fayetteville Hearth Program. In addition, the
City partners with local service providers and participates in the NWA Continuum of Care to address the
issues homeless persons face.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
The Subrecipient Grant Program which provides funds for public services and public facilities is the
method that the City has to help low-income individuals and families receive assistance from other
agencies. This action plan includes funding for programs that will address LMI youth needs in our
community. The youth centered programs will be offered by Big Brothers Big Sisters of NWA
(mentoring), CASA or NWA (advocacy for abused and neglected children), and One Community
(literacy). Low-income individuals will receive assistance from Credit Counseling of Arkansas (financial
counseling and education) and Welcome Health (dental care). In addition, the City partners with local
service providers and participates in the NWA Continuum of Care to address the issues those at risk of
homelessness face.
Discussion
The City of Fayetteville through the processes described throughout the Con Plan strives to identify and
provide support for those in our community who need it most. Funding levels do not allow all of the
organizations/agencies that address homeless and special needs activities to receive support in a given
year but we utilize the assessment tools available to us to determine the best projects to implement
annually.
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AP -75 Barriers to affordable housing — 91.220(j)
Introduction:
In February of 2016 an Analysis of Impediments to Fair Housing Choice (AI) was completed by J -Quad
Planning Group, LLC for the City of Fayetteville. A public policy review was a component of the Al. The
Al determined that the City of Fayetteville's land development codes and zoning regulations address
affordable housing and offer the provision of making allowances through the code to allow the
construction of a variety of types of housing including single family and multifamily housing. Regulations
allow unrelated persons to reside in a single family structure and have adequate provisions for group
homes and special needs populations.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The Al did not identify any public policy barriers to affordable housing.
Discussion:
Community Resources is cognizant of the importance of being aware of any proposed public policy
changes that could create a barrier to affordable housing.
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AP -85 Other Actions — 91.220(k)
Introduction:
The areas listed below are explored in greater detail in other sections of the Con Plan, this section
broadly describes the actions planned to address the various areas.
Actions planned to address obstacles to meeting underserved needs
The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and
participate in the NWA Continuum of Care to stay aware of the needs of the community, identify
obstacles to meeting underserved needs and provide assistance in addressing them.
Actions planned to foster and maintain affordable housing
Maintaining the affordable housing stock is a priority for the City of Fayetteville. This is accomplished
through housing rehabilitation and repair to LMI owner -occupied homes. Emphasis is placed on
bringing homes into compliance with State and City Codes, improving energy efficiency, alleviating
deferred maintenance conditions, providing safety devices, and when needed addressing lead based
Actions planned to reduce lead-based paint hazards
All housing rehabilitation and repair projects the City does adhere to lead based paint regulations. Lead-
based paint testing is done as required, determined by the age of the home and type/cost of work being
performed. When lead-based paint is found lead-based paint hazards are remediated as appropriate
according to the LBP regulations. In all rehabilitation projects, lead safe work practices are used at all
times when lead is present.
Actions planned to reduce the number of poverty -level families
The City of Fayetteville partners with local agencies and participates in the NWA Continuum of Care in
local efforts to develop goals, programs and policies for reducing the number of poverty -level families.
The City of Fayetteville anticipates allocating CDBG funds to activities that will assist poverty level
families in Fayetteville. Specific activities will be identified in each year's Action Plan. Examples of
activities we have funded that assist poverty level families include the City's transportation program for
LMI individuals and public service activities that support mentoring, literacy, after school, and summer
Annual Action Plan
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programs for LMI children.
Actions planned to develop institutional structure
The Community Resources Division (CR) of the City of Fayetteville oversees the CDBG programming for
our community. CR administers the internal housing, redevelopment and transportation programs that
are funded through CDBG. CR also administers and monitors the CDBG funds allocated to public
services and public facilities in our community. We ensure that internal and external programs follow
HUD guidelines and benefit the LMI population.
The City has not identified any gaps in the institutional delivery system.
The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and
participate in the NWA Continuum of Care to stay aware of the needs of the community and provide
assistance in addressing them. The Subrecipient Grant Program will remain the primary way that we will
provide assistance to organizations/agencies in the community that benefit LMI Fayetteville residents.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and
participate in the NWA Continuum of Care to stay aware of the needs of the community and provide
assistance in addressing them.
Discussion:
The City recognizes the importance of combining the information available from others in our
community with the information we have internally to develop actions that will benefit Fayetteville.
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Program Specific Requirements
AP -90 Program Specific Requirements — 91.220(1)(1,2,4)
Introduction:
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float -funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income.Overall Benefit - A consecutive period
of one, two or three years may be used to determine that a minimum overall
benefit of 70% of CDBG funds is used to benefit persons of low and moderate
income. Specify the years covered that include this Annual Action Plan. 100.00%
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
/Org2 COMMUNITY RESOURCES (642)
2018
Adjustment Number
Requestor: Lisa Darden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget adjustment reconciling the CDBG budget with HUD/IDIS and recognizing additional 2018 CDBG funding.
R ESO LUTI O N/0 R D I NA N CE
COUNCIL DATE:
LEGISTAR FILE ID#:
7/3/2018
2180-0319
L &3/ }f uto e*w
6/18/2018 11:13 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL (123,065) [123,065] v.20180417
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub AT Account Name
2180.642.4930-5100.20
2180.642.4930-5101.00
2180.642.4930-5210.00
12,000 - EX Salaries/Wages - PT Seasonal,_ Temp
100 - EX Overtime - General
1,000 - EX Minor Equipment -
2180.642.4930-5301.00
2,000
EX
Public Notification -
2180.642.4930-5315.00
(_39,376)
EX
Contract Services - :
2180.642.4930-5302.00
100
EX
Uniforms/Personal - Equipment
2180.642.4930-5320.01
200
EX
Bank Charges - Service
2180.642.4940-5101.00
200 -
EX
Overtime - General
2180.642.4940-5111.00
1,000 -
EX
Workers Compensation - Insurance
2180.642.4940-5120.00
50,000 -
EX
Personnel Other - Contra
2180.642.4940-5210.00
_ 5,000 W
EX
Minor Equipment -
2180.642.4940-5315.00
58,757 -
EX
Contract Services -
2180.642.4940-5315.05
10,000 -
EX
Contract Services - Minor Rehab
2180.642.4945-5210.00
4,000 -
EX
Minor Equipment - :
2180.642.4945-5303.00
100 -
EX
Publications & Dues -
2180.642.4945-5309.02
200
EX
Lease - Software
2180.642.4945-5315.00
(10,000)
EX
Contract Services -
2180.642.4945-5390.01
(6,262)
EX
CDBG Projects - Community Outreach Prc
2180.642.4970-5390.00
(40,000)
EX
CDBG Projects - Undesignated
2180.642.4970-5390.02
8,168
EX
CDBG Projects - Transportation Services
2180.642.4990-5390.00
(180,000)
EX
CDBG Projects - Undesignated
2180.642.4990-5390.54
(252) -
EX
CDBG Projects - NWAEDD
2180.642.4930-4320.00
(52,279)
RE
Grant Funding CDBG - Grant Funding CDE
2180.642.4930-4999.97
- (70,786)
RE
Use Fund Balance - Prior
H:\Budget\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-07-03\2018-0319
Block
Grant Action Plan 1 of 1
08.27.18 These documents were taken directly to the Mayor's office for signature. They were brought to to our office to run through the proper process
and so we would have a copy to put with the Resolution.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 149-18
File Number: 2018-0319
2018 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN:
A RESOLUTION TO APPROVE THE 2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ACTION PLAN, TO AUTHORIZE THE MAYOR TO EXECUTE THE CDBG AGREEMENT FOR 2018
IN THE AMOUNT OF $668,915.00 WHEN RECEIVED, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to execute the Community Development Block Grant (CDBG) Agreement for 2018 in the amount of
$668,915.00 when received, and approves the 2018 Action Plan, a full copy of which is attached to this
Resolution, proposed as follows:
Administration
$92,088.00
Housing Program
$425,785.00
Redevelopment Program
$64,042.00
Big Brothers Big Sisters of NWA
$7,000.00
Court Appointed Special Advocates of NWA
$10,000.00
Central United Methodist Church
$10,000.00
Credit Counseling of Arkansas
$4,548.00
One Community
$3,952.00
Transportation
$42,000.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution.
Page T Printed on 7J5/fS
Resolution: 149-18
PASSED and APPROVED on 7/3/2018
Attest:
Sondra E. Smith, City Clerk Treasurer
Page 2 Primed on 7/3/18
Q.�MCfI�dT O,c.
°G� IIIII� I de
�flN DEVE4
August 22, 2018
The Honorable
Lioneld Jordan, Mayor
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Dear Mayor Jordan:
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Little Rock Field Office, Region VI
Office of Community Planning and Development
425 West Capitol Avenue, Suite 1000
Little Rock, AR 72201
Phone (501)324-6375 Fax (501)324-5954
www.hudgov or espanolhudgov
RECEIVED
AUG 2 7 20%
CICKSFFCTYLRoiCE
RECEIVED
AUG 2 4 2018
CITY OF FAYETTEVILLE
MAYOR'S OFFICE
I am pleased to inform you of your community's Fiscal Year (FY) 2018 allocation for the
Office of Community Planning and Development's (CPD) formula programs, which provide
funding for housing, community and economic development activities, and assistance for low -
and moderate -income persons and special populations across the Country. The Program Year for
these funds began on January 1, 2018. Your community's FY 2018 available amount is:
Community Development Block Grant (CDBG) $668,915
HUD noted that the Consolidated Plan/Annual Action Plan submitted for the use of these
funds provided the actual amount listed above for CDBG. Enclosed are four copies of the Grant
Agreement and Funding Approval form that have been executed by this office. This document
constitutes the contract between the U. S. Department of Housing and Urban Development
(HUD) and the City of Fayetteville for the CDBG program. Please sign all copies. After
execution, please return three copies to this office as soon as possible. One copy should be
retained in the City's files.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures for the Community Development Block Grant Program).
Funds for such activities may not be obligated or expended unless HUD has approved a release
of funds in writing. A request for release of funds must be accompanied by an environmental
certification.
The Consolidated Plan/Annual Action Plan includes funds for the planning or construction
of water or sewer facilities which are subject to review under Executive Order (E.O.) 12372,
Intergovernmental Review of Federal Programs, and HUD's implementing rules at 24 CFR Part
52. The Consolidated Plan was submitted to the State Clearinghouse for review on June 27,
2018, pursuant to E.O. 12372. When there are no comments provided that will require
accommodation, HUD may release fiends for the covered activities.
In addition to the conditions contained on form HUD 7082, the grantee shall comply with
requirements established by the Office of Management and Budget (OMB) concerning Dun and
Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration
(CCR) database, and the Federal Funding Accountability and Transparency Act, including
Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central
Contractor Registration, 75 Fed. Reg. 55671 (Sep. 14, 2010) (to be codified at 2 CFR part 25)
and Appendix A to Part 170 of the Requirements for Federal Funding and Accountability and
Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR
part 170.
HUD again urges grantees to consider the needs of returning veterans and their families
in the design and administration of these formula programs. Our fellow Americans have served
our Nation on the battlefields of Iraq and Afghanistan and seemingly countless other places
around the globe. Many veterans are returning to our communities with wounds and injuries that
may make it difficult for them to find housing or support themselves and/or their families. I ask
that you consider their sacrifice and ensure that these men and women receive every appropriate
consideration in the use of these funds at the local level.
CPD looks forward to working with you in a true partnership to successfully meet the
challenges we face in FY 2018. On behalf of the Department, I wish the City of Fayetteville
much success in the use of these resources to implement the City's community development
initiatives. If you have questions, or if we may be of assistance to the City in the implementation
of its CDBG Program, please contact me on (501) 918-5739, or Lisa Spigner, Community
Planning and Development Representative, on (501) 918-5734.
Sit ccrei .
}
Clinton E. Johnson, Director
Community Planning and Development
Enclosures
cc: Ms. Yolanda Fields
Funding Approval/Agreement U.S. Department of Housing and Urban Development
Title I of the Housing and Community Office of Community Planning and Development
Development Act (Public Law 930383) Community Development Block Grant Program OMB Approval No. 2506-0193
HI -00515R of 20515R exp 5/31/2018
1. Name of Grantee (as shown in item 5 of Standard Form 424) 3a. Grantee's 9 -digit Tax ID Number 3b. Grantee's 9 -digit DUNS Number
City Of rayeiteville 716018462 141310578
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424) 4. Date use of funds may begin
01/01/2018
113 West Mountain 5a. Project/Grant No. 1 6a. Amount Approved
Fayetteville, AR 72701 B -18 -MC -05-0001 $668,915.00
51b. Project/Grant No. 2 61b. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title f of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title 1 assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute
part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution
of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above
provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -agreement costs may not be paid with funding
assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee
agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary
pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub -
recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
Grantee Name
3
6
Clinton Johnson
City Of Fayetteville
F
Title
Title
'Pl it or
Mayor Li eld Jordai
Si r
Date (mmltltllyyyy)
5gnatu
Dat m fd
}
08/22/2018
., .�.
Y PrQ ect Number
Amount
7. Category iof Ti e I A Iris Fun ing Action:
8. Special Conditions
Ia. Date HUD(Keg6ed
Submission
10.
check one
Entered By
(check one)
07/151201
24 CFR 570
form HUD -7082 (5/15)
® a. Orig. Funding
Entitlement, Sec 106(b)
❑ None
® Attached
Approval
❑ b. Amendment
Amendment Number
9b: Date Grantee Notified
08/22/2018
9c. Date of Start of Program Year
(01/01/2018)
11. Amount of Community Development
Block Grant FY 2018 FY 2017
FY
a. Funds Reserved for this Grantee $668,863.00 $ 52.00
b. Funds now being Approved
c. Reservation to be Cancelled
Ila minus 11b
12a. Amount of Loan Guarantee Commitment now being Approved
121b. Name and complete Address of Public Agency
N/A
City Of Fayetteville
1 13 West Mountain
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Fayetteville, AR 72701
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive loan
guarantee assistance, and agrees to comply with the terms and conditions
12c. Name of Authorized Official for Designated Public Agency
of the Agreement, applicable regulations, and other requirements of HUD
now or hereafter in effect, pertaining to the assistance provided it.
Title
Signature
HUD Accounting use Only
Effective Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy)
TH
1 5
1 7
3
6
m 7::]
F
I E
Y Project Number Amount
Y PrQ ect Number
Amount
Date Entered PAS (mm/ddlyyyy)
Date Entered LOCOS (mmlddlyyyy)
Batch Number
Transaction Code
Entered By
Verified By
24 CFR 570
form HUD -7082 (5/15)
Special Conditions.
(a) The period of performance for the funding assistance specified in the Funding Approval
("Funding Assistance") shall begin on the date specified in item 4 and shall end on
September 1, 2025. The Grantee shall not incur any obligations to be paid with such
assistance after September 1, 2025.
(b) The Recipient shall attach a schedule of its indirect cost rate(s) in the format set forth
below to the executed Agreement that is returned to HUD. The Recipient shall provide
HUD with a revised schedule when any change is made to the rate(s) described in the
schedule. The schedule and any revisions HUD receives from the Recipient shall be
incorporated herein and made a part of this Agreement, provided that the rate(s)
described comply with 2 CFR part 200, subpart E.
Administering Direct
Department/Agency Indirect cost rate Cost Base
Instructions: The Recipient must identify each agency or department of the Recipient that will
carry out activities under the grant, the indirect cost rate applicable to each department/agency
(including if the de minimis rate is used per 2 CFR §200.414(f)), and the type of direct cost base
to which the rate will be applied (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rates for subrecipients.
(c) In addition to the conditions contained on form HUD 7082, the grantee shall comply
with requirements established by the Office of Management and Budget (OMB)
concerning the Dun and Bradstreet Data Universal Numbering System (DUNS); the
System for Award Management (SAM.gov.); the Federal Funding Accountability and
Transparency Act as provided in 2 CFR part 25, Universal Identifier and General
Contractor Registration; and 2 CFR part 170, Reporting Subaward and Executive
Compensation Information.
(d) The grantee shall ensure that no CDBG funds are used to support any Federal, State, or
local projects that seek to use the power of eminent domain, unless eminent domain is
employed only for a public use. For the purposes of this requirement, public use shall
not be construed to include economic development that primarily benefits private
entities. Any use of funds for mass transit, railroad, airport, seaport or highway
projects as well as utility projects which benefit or serve the general public (including
energy-related, communication -related, water- related and wastewater -related
infrastructure), other structures designated for use by the general public or which have
other common -carrier or public -utility functions that serve the general public and are
subject to regulation and oversight by the government, and projects for the removal of
an immediate threat to public health and safety or brownfield as defined in the Small
Business Liability Relief and Brownfields Revitalization Act (Public Law 107-118)
shall be considered a public use for purposes of eminent domain.
(e) The Grantee or unit of general local government that directly or indirectly receives
CDBG funds may not sell, trade, or otherwise transfer all or any such portion of such
funds to another such entity in exchange for any other funds, credits or non -Federal
considerations, but must use such funds for activities eligible under title I of the Act.
(f) E.O. 12372 -Special Contract Condition - Notwithstanding any other provision of this
agreement, no funds provided under this agreement may be obligated or expended for
the planning or construction of water or sewer facilities until receipt of written
notification from HUD of the release of funds on completion of the review procedures
required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall
also complete the review procedures required under E.O. 12372 and 24 CFR Part 52
and receive written notification from HUD of the release of funds before obligating or
expending any funds provided under this agreement for any new or revised activity for
the planning or construction of water or sewer facilities not previously reviewed under
E.O. 12372 and implementing regulations.
(g) CDBG funds may not be provided to a for-profit entity pursuant to section 105(a)(17)
of the Act unless such activity or project has been evaluated and selected in accordance
with Appendix A to 24 CFR 570 - "Guidelines and Objectives for Evaluating Project
Costs and Financial Requirements." (Source - P.L. 113-235, Consolidated and Further
Continuing Appropriations Act, 2015, Division K, Title II, Community Development
Fund).
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Lavv 930383)
HI -00515R of 20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424)
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
113 West Mountain
Fayetteville, AR 72701
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No. 2506-0193
exp 5/31/2018
3a. Grantee's 9 -digit Tax ID Number
3b. Grantee's 9 -digit DUNS Number
716018462
141310578
4. Date use of funds may begin
01/01/2018
Title
5a. Project/Grant No. 1
6a. Amount Approved
B -18 -MC -05-0001
$668.915.00
5b. Project/Grant No. 2
6b. AmountApproved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute
part of the Agreement, Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution
of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above
provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -agreement costs may not be paid with funding
assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval, The Grantee
agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary
pursuant to Section 104(g) of Title I and published in 24 CFR Part 58, The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-
reciDient entities to which it makes Nadine assistance hereunder available.
U.S- Department of Housing and Urban Development (By Name)
Grantee Name
Clinton Johnson I
City Of Fayetteville
Title
Title
CPD it
Mayor 4neld Jqrqan
Slina
Date (mm/dtllyyyy)
Sig natu
/m
Date (m ly
08/22/2018
7. Catego of T itle I Ass is or his Funding Action,
8. Special Conditions
Pa. Date H ceived Submission
10,
check one
(check one)
07/161215K
® a. Orig. Funding
Entitlement, Sec 106(b)
❑ None
® Attached
Approval
❑ b. Amendment
Amendment Number
9b. Date Grantee Notified
08/22/2018
9c. Date of Start of Program Year
(01101/2018)
11 • Amount of Community Development
Block Grant FY 2018 FY 2017
FY
a. Funds Reserved for this Grantee $668.863.00 $ 5200.
b. Funds now being Approved
c. Reservation to be Cancelled
Ila minus llb
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
N/A
City Of Fayetteville
l 13 West Mountain
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Fayetteville, AR 72701
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive loan
guarantee assistance, and agrees to comply with the terms and conditions
12c. Name of Authorized Official for Designated Public Agency
of the Agreement, applicable regulations, and other requirements of HUD
now or hereafter in effect, pertaining to the assistance provided it,
Title
Signature
HUD Accounting use Only
Effective Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy)
FM 176 FM 0 E 0 [11 1 1 J 0
Y Project Number Amount
Y Pra ect Number Amount
Date Entered PAS (mm/dd/yyyy) Bate Entered LOCCS (mmlddlyyyy) Batch Number Transaction Code Enterad By Verified By
24 CFR 570 form HUD -7082 (5/15)
Special Conditions.
(a) The period of performance for the funding assistance specified in the Funding Approval
("Funding Assistance") shall begin on the date specified in item 4 and shall end on
September 1, 2025. The Grantee shall not incur any obligations to be paid with such
assistance after September 1, 2025.
(b) The Recipient shall attach a schedule of its indirect cost rate(s) in the format set forth
below to the executed Agreement that is returned to HUD. The Recipient shall provide
HUD with a revised schedule when any change is made to the rate(s) described in the
schedule. The schedule and any revisions HUD receives from the Recipient shall be
incorporated herein and made a part of this Agreement, provided that the rate(s)
described comply with 2 CFR part 200, subpart E.
Administering Direct
Doaninent/Agency Indirect cost rate Cost Base
Instructions: The Recipient must identify each agency or department of the Recipient that will
carry out activities under the grant, the indirect cost rate applicable to each department/agency
(including if the de minimis rate is used per 2 CFR §200.414(f)), and the type of direct cost base
to which the rate will be applied (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rates for subrecipients.
(c) In addition to the conditions contained on form HUD 7082, the grantee shall comply
with requirements established by the Office of Management and Budget (OMB)
concerning the Dun and Bradstreet Data Universal Numbering System (DUNS); the
System for Award Management (SAM.gov.); the Federal Funding Accountability and
Transparency Act as provided in 2 CFR part 25, Universal Identifier and General
Contractor Registration; and 2 CFR part 170, Reporting Subaward and Executive
Compensation Information.
(d) The grantee shall ensure that no CDBG funds are used to support any Federal, State, or
local projects that seek to use the power of eminent domain, unless eminent domain is
employed only for a public use. For the purposes of this requirement, public use shall
not be construed to include economic development that primarily benefits private
entities. Any use of funds for mass transit, railroad, airport, seaport or highway
projects as well as utility projects which benefit or serve the general public (including
energy-related, communication -related, water- related and wastewater -related
infrastructure), other structures designated for use by the general public or which have
other common -carrier or public -utility functions that serve the general public and are
subject to regulation and oversight by the government, and projects for the removal of
an immediate threat to public health and safety or brownfield as defined in the Small
Business Liability Relief and Brownfields Revitalization Act (Public Law 107-118)
shall be considered a public use for purposes of eminent domain.
(e) The Grantee or unit of general local government that directly or indirectly receives
CDBG funds may not sell, trade, or otherwise transfer all or any such portion of such
funds to another such entity in exchange for any other funds, credits or non -Federal
considerations, but must use such funds for activities eligible under title I of the Act.
(f) E.O. 12372 -Special Contract Condition - Notwithstanding any other provision of this
agreement, no funds provided under this agreement may be obligated or expended for
the planning or construction of water or sewer facilities until receipt of written
notification from HUD of the release of funds on completion of the review procedures
required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall
also complete the review procedures required under E.O. 12372 and 24 CFR Part 52
and receive written notification from HUD of the release of funds before obligating or
expending any funds provided under this agreement for any new or revised activity for
the planning or construction of water or sewer facilities not previously reviewed under
E.O. 12372 and implementing regulations.
(g) CDBG funds may not be provided to a for-profit entity pursuant to section 105(a)(17)
of the Act unless such activity or project has been evaluated and selected in accordance
with Appendix A to 24 CFR 570 - "Guidelines and Objectives for Evaluating Project
Costs and Financial Requirements." (Source - P.L. 113-235, Consolidated and Further
Continuing Appropriations Act, 2015, Division K, Title II, Community Development
Fund).
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
1 -1I -00515R of 20515R
Name of Grantee (as shown in item 5 of Standard Form
Complete Address (as shown in item 5 of Standard Form 424)
113 West Mountain
Fayetteville, AR 72701
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No. 2506-0193
exp 5/31/2018
3a. Grantee's 9 -digit Tax ID Number
Grantee Name
3b. Grantee's 9 -digit DUNS Number
716018462
City Of Faycttevillc
141310578
4. Date use of funds may begin
Title
01/01/2018
Mayur ioneld Jordan
5a. Project/Grant No. 1
Date (mm/dtllyyyy)
6a. Amount Approved
B -18 -MC -05-0001
Date (mnVdd
$668,915.00
5b. Project/Grant No. 2
08/22/2018
6b. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the I lousing and Community Development Act of 1974, as amended, (42 USC 5301 ct seq.), The Grantee's submissions for Title 1 assistance, the
HUD regulations at 24 CPR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute
part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution
of the Agreement by the parties. The fiinding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above
provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -agreement costs may not be paid with funding
assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee
agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary
pursuant to Section 104(g) of Title 1 and published in 24 CFR Part 58, The Grantee further acknowledges its responsibility for adherence to the Agreement by sub -
recipient entities to which it makes fimdiIIA assistance hereunder available.
U.S. Departmentttf Housing and Urban Development (By Name)
Grantee Name
Clinton Johnson
City Of Faycttevillc
Title
Title
C V D'
Mayur ioneld Jordan
Date (mm/dtllyyyy)
S gna
Date (mnVdd
)
08/22/2018
–
7. Cafe—gol of Title I Assia this Funding Action:
8. Special Conditions
9a. Date HU ceived Submission
10.
check one
(check one)
07/1001
® a. Ong. Funding
Entitlement, Sec 106(b)
❑ None
® Attached
Approval
❑ b. Amendment
Amendment Number
9b. Date Grantee Notified
08/22/2018
9c. Date of Start of Program Year
{#3'f /0112818)
11. Amount of Community Development
Block Grant FY 201$ FY 2017
FY
a. Funds Reserved for this Grantee $668,863.00 $ 52 00
b. Funds now being Approved
c. Reservation to be Cancelled
(1 la minus 11b
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
N/A
City Of Fayetteville
113 West Mountain
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Fayetteville, AR 72701
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive loan
guarantee assistance, and agrees to comply with the terms and conditions
12c. Name of Authorized Official for Designated Public Agency
of the Agreement, applicable regulations, and other requirements of HUD
now or hereafter in effect, pertaining to the assistance provided it.
Title
Signature
HUD Accounting use Only
Effective Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy)
1 7 6 FM P �E m I I I
Y Project Number Amount
Y Project Number Amount
Date Entered PAS (mm/dtllyyyy) Date Entered LOCCS (mrnldd") Batch Number Transaction Code Entered By Verified By
24 CFR 570 form HUD -7082 (5/15)
8. Special Conditions.
(a) The period of performance for the funding assistance specified in the Funding Approval
("Funding Assistance") shall begin on the date specified in item 4 and shall end on
September 1, 2025. The Grantee shall not incur any obligations to be paid with such
assistance after September 1, 2025.
(b) The Recipient shall attach a schedule of its indirect cost rate(s) in the format set forth
below to the executed Agreement that is returned to HUD. The Recipient shall provide
HUD with a revised schedule when any change is made to the rate(s) described in the
schedule. The schedule and any revisions HUD receives from the Recipient shall be
incorporated herein and made a part of this Agreement, provided that the rate(s)
described comply with 2 CFR part 200, subpart E.
Administering Direct
Department/Aaeney Indirect cost rate Cost Base
Instructions: The Recipient must identify each agency or department of the Recipient that will
carry out activities under the grant, the indirect cost rate applicable to each department/agency
(including if the de minimis rate is used per 2 CFR §200.414(f)), and the type of direct cost base
to which the rate will be applied (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rates for subrecipients.
(c) In addition to the conditions contained on form HUD 7082, the grantee shall comply
with requirements established by the Office of Management and Budget (OMB)
concerning the Dun and Bradstreet Data Universal Numbering System (DUNS); the
System for Award Management (SAM.gov.); the Federal Funding Accountability and
Transparency Act as provided in 2 CFR part 25, Universal Identifier and General
Contractor Registration; and 2 CFR part 170, Reporting Subaward and Executive
Compensation Information.
(d) The grantee shall ensure that no CDBG funds are used to support any Federal, State, or
local projects that seek to use the power of eminent domain, unless eminent domain is
employed only for a public use. For the purposes of this requirement, public use shall
not be construed to include economic development that primarily benefits private
entities. Any use of funds for mass transit, railroad, airport, seaport or highway
projects as well as utility projects which benefit or serve the general public (including
energy-related, communication -related, water- related and wastewater -related
infrastructure), other structures designated for use by the general public or which have
other common -carrier or public -utility functions that serve the general public and are
subject to regulation and oversight by the government, and projects for the removal of
an immediate threat to public health and safety or brownfield as defined in the Small
Business Liability Relief and Brownfields Revitalization Act (Public Law 107-118)
shall be considered a public use for purposes of eminent domain.
(e) The Grantee or unit of general local government that directly or indirectly receives
CDBG funds may not sell, trade, or otherwise transfer all or any such portion of such
funds to another such entity in exchange for any other funds, credits or non -Federal
considerations, but must use such funds for activities eligible under title I of the Act.
(f) E.O. 12372 -Special Contract Condition - Notwithstanding any other provision of this
agreement, no funds provided under this agreement may be obligated or expended for
the planning or construction of water or sewer facilities until receipt of written
notification from HUD of the release of funds on completion of the review procedures
required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall
also complete the review procedures required under E.O. 12372 and 24 CFR Part 52
and receive written notification from HUD of the release of funds before obligating or
expending any funds provided under this agreement for any new or revised activity for
the planning or construction of water or sewer facilities not previously reviewed under
E.O. 12372 and implementing regulations.
(g) CDBG funds may not be provided to a for-profit entity pursuant to section 105(a)(17)
of the Act unless such activity or project has been evaluated and selected in accordance
with Appendix A to 24 CFR 570 - "Guidelines and Objectives for Evaluating Project
Costs and Financial Requirements." (Source - P.L. 113-235, Consolidated and Further
Continuing Appropriations Act, 2015, Division K, Title II, Community Development
Fund).
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
HI -00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No. 2506-0193
exp 5/31/2018
1. Name of Grantee tab shown in item 5 of Standard Form 424) 3a. Grantee's 9 -digit Tax ID Number 3b. Grantee's 9 -digit DUNS Number
City Of Fayetteville 716018462 141310578
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424) 4. Date use of funds may begin
01/01/2018
113 West Mountain 5a, Project/Grant No. 1 6a. Amount Approved
Fayetteville, AR 72701 13 -18 -MC -05-0001 $668,915.00
5b. Project/Grant No. 2 6b. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute
part of the Agreement, Subject to the provisions of this Grant Agreement, HUD will make the finding assistance specified here available to the Grantee upon execution
of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above
provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -agreement costs may not be paid with funding
assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee
agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary
pursuant to Section 104(g) of Title l and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub -
recipient entities to which it makes fundis assistance hereunder available.
U.S. Departmentgf Housing and Urban Development(By N")
Grantee Name
Clinton Johnson
Gity Of Fayetteville
Title
Title
Pl)it {
Mayor 'oneld Jor d n
S re
Date (mm/dd/yyyy)
08/22/2018
Signa r
Date (mmlddf"
g
_
7. Catego f Title I Assts f r t fs Funding Action:
8. Special Conditions
9a. Date HU eoetved Submission
1D. check one
(check one)
07/16/2018
® a. Orig. Funding
Entitlement, Sec 106(b)
❑ None
® Attached
Approval
❑ b. Amendment
Amendment Number
9b. Date Grantee Notified
08/22/2018
9c. Date of Start of Program Year
(0110112018)
11. Amount of Community Development
Block Grant FY 2018 FY 017 FY
a. Funds Reserved for this Grantee $668,863.00
$ 52.00
b. Funds now bairlg.Approved
c. Reservation to be Cancelled
11a minus 11b
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
N/A
City Of Fayetteville
1 ]3 West Mountain
Loan Guarantee Acceptance Provisions for Designated Agencies:
'File public agency hereby accepts the Grant Agreement executed by the
Fayetteville, AR 72701
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive loan
guarantee assistance, and agrees to comply with the terms and conditions
12c. Name of Authorized Official for Designated Public Agency
of the Agreement, applicable regulations, and other requirements of HUD
now or hereafter in effect, pertaining to the assistance provided it.
Title
Signature
HUD Accounting use Only
Effective Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy)
ITT UUH01f] I -I II I U
Y Project Number Amount
Y Project Number Amount
Date Entered PAS (mm/dd/yyyy) Date Entered LOCCS (mntfddlyyyy) Batch Number Transaction Code Entered By Verified By
24 CFR 570 form HUD -7082 (5/15)
Special Conditions.
(a) The period of performance for the funding assistance specified in the Funding Approval
("Funding Assistance") shall begin on the date specified in item 4 and shall end on
September 1, 2025. The Grantee shall not incur any obligations to be paid with such
assistance after September 1, 2025.
(b) The Recipient shall attach a schedule of its indirect cost rate(s) in the format set forth
below to the executed Agreement that is returned to HUD. The Recipient shall provide
HUD with a revised schedule when any change is made to the rate(s) described in the
schedule. The schedule and any revisions HUD receives from the Recipient shall be
incorporated herein and made a part of this Agreement, provided that the rate(s)
described comply with 2 CFR part 200, subpart E.
Administering Direct
DeRartment/Agency Indirect cost rate Cost Base
°lo
Instructions: The Recipient must identify each agency or department of the Recipient that will
carry out activities under the grant, the indirect cost rate applicable to each department/agency
(including if the de minimis rate is used per 2 CFR §200.414(f)), and the type of direct cost base
to which the rate will be applied (for example, Modified Total Direct Costs (MTDC)). Do not
include indirect cost rates for subrecipients.
(c) In addition to the conditions contained on form HUD 7082, the grantee shall comply
with requirements established by the Office of Management and Budget (OMB)
concerning the Dun and Bradstreet Data Universal Numbering System (DUNS); the
System for Award Management (SAM.gov.); the Federal Funding Accountability and
Transparency Act as provided in 2 CFR part 25, Universal Identifier and General
Contractor Registration; and 2 CFR part 170, Reporting Subaward and Executive
Compensation Information.
(d) The grantee shall ensure that no CDBG funds are used to support any Federal, State, or
local projects that seek to use the power of eminent domain, unless eminent domain is
employed only for a public use. For the purposes of this requirement, public use shall
not be construed to include economic development that primarily benefits private
entities. Any use of funds for mass transit, railroad, airport, seaport or highway
projects as well as utility projects which benefit or serve the general public (including
energy-related, communication -related, water- related and wastewater -related
infrastructure), other structures designated for use by the general public or which have
other common -carrier or public -utility functions that serve the general public and are
subject to regulation and oversight by the government, and projects for the removal of
an immediate threat to public health and safety or brownfield as defined in the Small
Business Liability Relief and Brownfields Revitalization Act (Public Law 107-118)
shall be considered a public use for purposes of eminent domain.
(e) The Grantee or unit of general local government that directly or indirectly receives
CDBG funds may not sell, trade, or otherwise transfer all or any such portion of such
funds to another such entity in exchange for any other funds, credits or non -Federal
considerations, but must use such funds for activities eligible under title I of the Act.
(f) E.O. 12372 -Special Contract Condition - Notwithstanding any other provision of this
agreement, no funds provided under this agreement may be obligated or expended for
the planning or construction of water or sewer facilities until receipt of written
notification from HUD of the release of funds on completion of the review procedures
required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall
also complete the review procedures required under E.O. 12372 and 24 CFR Part 52
and receive written notification from HUD of the release of funds before obligating or
expending any funds provided under this agreement for any new or revised activity for
the planning or construction of water or sewer facilities not previously reviewed under
E.O. 12372 and implementing regulations.
(g) CDBG funds may not be provided to a for-profit entity pursuant to section 105(a)(17)
of the Act unless such activity or project has been evaluated and selected in accordance
with Appendix A to 24 CFR 570 - "Guidelines and Objectives for Evaluating Project
Costs and Financial Requirements." (Source - P.L. 113-235, Consolidated and Further
Continuing Appropriations Act, 2015, Division K, Title II, Community Development
Fund).
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 149-18
File Number: 2018-0319
2018 COMM1RilTY DEVELOPMENT BLOCK GRANT ACTION PLAN:
ARCHIVED
A RESOLUTION TO PPROVE THE 2018 COMMUNITY DEVELOPMENT LOCK GRANT (CDBG)
ACTION PLAN, TO, 1IORIZE THE MAYOR TO EXECUTE THE CD AGREEMENT FOR 2018
IN THE AMOUNT O $668,915.00 WHEN RECEIVED, AND O APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CI I COUNCIL OF THE CIT"F FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of t e City of Fayettevi e, Arkansas hereby authorizes Mayor Jordan
to execute the Community Developmen Block Grant DBG) Agreement for 2018 in the amount of
$668,915.00 when received, and approvest 2018 ion Plan, a full copy of which is attached to this
Resolution, proposed as follows:
Administration
Housing Program
$42 785.00
Redevelopment Program
$64,0 .00
Big Brothers Big Sisters of NWA
$7,000.0
Court Appointed Special Advoca s of NWA
$10,000.00
Central United Methodist Chr. h
$10,000.00
Credit Counseling of Ark sas
$4,548.00
One Community
$3,952.00
Transportation
$42,000.00
Section 2: T dt the City Council of the City of Fayetteville, Arkansas hereby ap oves a budget adjustment,
a copy of hich is attached to this Resolution.
Page 1 Printed on 715118
Resolution: 149-18
&& &Umber�ZIB-0319
PASSED and APPROVED on 7/3/2018
Page 2 Printed on 715118
City of Fayetteville, Arkansas 113 West Mountain Street
• 1- . Fayetteville, AR 72701
(479) 575-8323
r
Text File
File Number: 2018-0319
Agenda Date: 7/3/2018 Version: 1 Status: Passed
In Con ol: City Council Meeting File Type: Resolution
Agenda Nu der: A. 12
2018 COMM LINVY DEVELOPMENT BLOCK GRANT ACTION PLAN:
A RESOLUTION ❑ APPROVE THE 2018 COMMUNITY DE LOPMENT BLOCK GRANT
(CDBG) ACTION PLA TO AUTHORIZE THE MAYOR TO E CUTE THE CDBG AGREEMENT
FOR 2018 IN THE AM\CIT
F $668,915.00 WHEN RECEIV , AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY TCOUNCILOF THE C OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of e City of 2aietteville, Arkansas hereby authorizes Mayor Jordan to
execute the Community Development lock Gt (CDBG) Agreement for 2018 in the amount of
$668,915.00 when received, and approves e 2 8 Action Plan, a full copy of which is attached to this
Resolution, proposed as follows:
Administration
$92\,88.00
Housing Program
$425, 00
Redevelopment Program
$64,042.
Big Brothers Big Sisters of NWA
$7,000.00
Court Appointed Special Advoc es of NWA
$10,000.00
Central United Methodist Cl rch
$10,000.00
Credit Counseling of Ark sas
$4,548.00
One Community
$3,952.00
Transportation
$42,000.00
Section 2: at the City Council of the City of Fayetteville, Arkansas hereby a Dues a budget adjustment, a
copy of w ich is attached to this Resolution.
City of Fayetteville, Arkansas Paye 1 Printed on 71512018
R,94a1ct ron
!`4q -!g
CITY OF
FAYETTEVILLE
r ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
This Agreement is entered into on this 27th day of September 2018, between the City of
Fayetteville, hereinafter known as the City, and Big Brothers Big Sisters of Northwest
Arkansas hereinafter known as the "Subrecipient".
WHEREAS the City has received funding under Title I of the Housing and Community Development
Act of 1974, hereunder known as the "Act", through the United States Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement
Cities program established under the Act as amended, and the rules, regulations, policy
memoranda, and other authority; and,
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a
National Objective as defined in the Act; and,
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap; and,
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
Subrecipient agree as follows:
1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written
above and expire on December 31, 2018; any funds not reimbursed prior to this date will revert
back to the City. The final date reimbursement requests will be accepted is December 5, 2018
at Spm.
2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the
Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer
such grant in accordance with this agreement, and the Act, and the Subrecipient certifies that
the activities carried out with funds provided under this Agreement will meet at least one of the
CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National
Objective).
3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the
Agreement, the City agrees to allocate no more than the amount of Seven Thousand Dollars
($7,000) for the full and complete satisfactory performance of this Agreement. Drawdowns for
the payment of eligible expenses shall be made against the line item budgets specified in
Attachment B (Project Budget) and in accordance with performance.
4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by
a written amendment, approved by the City, to this Agreement.
5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement
of Work as indicated in Attachment C (Project Description). Any deviation from the
provisions detailed in the Statement of Work shall be prohibited unless approved by the City and
made an amendment to the Agreement.
6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with
the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as
applicable, and all requirements and standards which include but are not limited to the following:
"Helping to Build a Better Community"
Community Resources Division
Aft CITY OF
�: FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to
the scope of the project in this agreement. In addition, costs must be legal and proper. The
budget included in Attachment B (Project Budget) shall control amounts of allowable
expenditures within budget categories.
B. Timeliness' Requirement: Seventy-five percent of the current grant allocation must be
disbursed to the Subrecipient by September 141' of the current grant year.
C. Disbursement of Funds: The Subrecipient shall render to the City a request for
reimbursement of project expenditures.
D. Procurement: All contracts for services and procurement for materials shall be carried out in
compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards and all other applicable federal, state, and
local rules and regulations, including regulations and policies from the City's Purchasing
Division.
E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased,
services performed, individuals and families served. All costs shall be supported by
evidencing in proper detail the nature and propriety of charges. All checks, payrolls,
invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or
in part to this Agreement shall be clearly identified and readily accessible.
F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to
the City:
1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end.
Monthly beneficiary reports shall be submitted on the City provided form and will provide
demographic information, income level information (verifying majority of clients fall within
HUD LMI limits) and outline CDBG funded activities undertaken during each month. It
will include a description of progress in meeting the prescribed CDBG National Objective
as indicated in Attachment A. Failure to provide the required documentation and
information will affect the funding in this agreement and future requests for funding.
2) Financial statements shall be submitted in order to receive reimbursement. Financial
statements shall utilize the City provided reimbursement form and shall outline all
expenses applicable to the CDBG assisted project that reimbursement is requested for.
3) A Final Summary Report due no later than January 31, 2019 shall include a summary
of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above.
4) The Subrecipient agrees to maintain records and reports related to the project for a
period of no less than five years following the term of this Agreement.
7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant
funds shall be returned to the City of Fayetteville Community Development Block Grant Program
in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income
received by subrecipients).
8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City
deems necessary, the Subrecipient shall make available to the City for examination all of its
records with respect to all matters covered by this Agreement. Further, the Subrecipient shall
permit the City to make excerpts of transcripts from such records, make audits of all contracts,
Page 2 of 5
"Helping to Build a Better Community"
Community Resources Division
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
invoices, materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program
requirements are met, that the funds are used for the purpose of the program, and the
Subrecipient complies with reporting and auditing requirements. The City will monitor and audit
the Subrecipient to assure the compliance of project progress as stated in Attachment D
(Project Schedule) along with all other attachments.
A. Remedies for Non .Compliance: If the Subrecipient fails to comply with any term in this
Agreement, the City may take one or more of the actions indicated in
2 CFR Part 200.338 Remedies for noncompliance.
10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of
performance based on justifiable circumstances beyond the control of the Subrecipient. The
Subrecipient shall make application and submit documentation to the City regarding such
circumstances, and acceptance of a proposal for the new time frame constitutes an amendment
to the agreement. Any such request for extensions shall be subject to the written approval of
the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request
for extension. The decision of the City shall be final and conclusive, provided that such
approval shall not be unreasonably withheld. No requests for extension will be accepted after
August 31.
11. PROGRAM CLOSE-OUT:
A. Termination of Agreement:
1) Termination by City: Notification shall be provided in the form of a written notice
specifying the effective date of termination. The City may terminate this Agreement in
whole or in part for cause, which shall include:
• Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with approved program and
Agreement conditions, and such statutes, executive orders and HUD directives as
may become applicable at any time,
• Submission by the Subrecipient to the City of reports that are incorrect or incomplete
in any material respect,
Ineffective or improper use of funds provided under this Agreement;
Failure of the Subrecipient to supply the City with monthly reports and audits as
required by the City herein;
• Failure of the Subrecipient to comply with the City's corrective action plan respective
to audits required by the City herein;
2) Termination by the Subrecipient: The Subrecipient may propose to terminate this
Agreement in whole or in part, for good cause only by giving at least thirty (30) days
written notice specifically stating the cause for such requested termination. Any such
request for termination shall be subject to the written approval of the City, acted upon by
the City within ten (10) days of the receipt of the notice of request to terminate. The
decision of the Recipient shall be final and conclusive, provided that such approval shall
not be unreasonably withheld.
3) Mutual Termination: This Agreement may also be terminated by either the City or the
Page 3 of 5
"Helping to Build a Better Community'
Community Resources Division
APIML CITY OF
�1FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, in the case of partial termination, if the City determines that the
remaining portion of the award will not accomplish the purpose for which the award was
made, the City may terminate the award in its entirety.
B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property
acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property
for a period of five (5) years following the date of project completion. Project completion is
denoted by final payout of the grant award respective to the CDBG Program. Unless
specified otherwise within this Agreement, at the conclusion, cancellation, assignment or
termination of this Agreement, the disposition of assets under this Agreement shall be in
compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504
Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include
but are not limited to the following:
1) If this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, thirty (30) days after termination of this agreement the
Subrecipient shall provide and turn over to the City all materials, books, accounts,
records, files and other papers, or items pertaining to the project.
2) Any real property acquired or improved in whole or in part with CDBG funds in excess of
$500.00 under the Subrecipient's control upon expiration or termination of this
agreement shall be used to meet one of the national objectives contained in section
570.208 of the Act for a period of five (5) years after the expiration of the agreement, or
for such longer period of time as determined to be appropriate by the City.
3) In the event the Subrecipient does not expend the amount allocated under this
Agreement or the project is canceled, expired, assigned or terminated for any reason,
any funds not claimed by the Subrecipient and approved by the City for allowable costs
by the end of the term or by the date of cancellation, expiration, or termination of this
Agreement, as the case may be, shall no longer be payable to the Subrecipient under
this Agreement.
12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to
comply with all applicable rules and regulations, as now in effect and as may be amended from
time to time, including but not limited to those federal rules and regulations referred to in this
Agreement. Unearned payments under this Agreement may be suspended or terminated upon
refusal to accept any additional conditions that may be imposed by HUD at any time or if the
grant to the City under Title I of the Housing and Community Development Act of 1974, is
suspended or terminated.
13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save
harmless the City from any and all claims of any nature whatsoever which may arise from the
Subrecipient's performance of this Agreement; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its
officers, agents or employees.
14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers,
or directors presently have any interest, either directly or indirectly, which would conflict in any
manner with the Subrecipient's performance or procurement under this Agreement, and that no
Page 4 of 5
"Helping to Build a Better Community"
Community Resources Division
CITY QF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
person having such interest will be appointed or employed by the Subrecipient.
15. NOTICES: Communication and details concerning the Agreement shall be directed to the
fallowing contract representatives:
GaFe"e4",&r AMy Gdt er
Executive Director
91 W. Cat t" S"M
Fayetteville AR 72703 SVI4e- t
Citv of Favetteville
Community Resources Division
Yolanda Fields, CGFM
Community Resources Director
113 W Mountain St
Fayetteville AR 72701
16. BINDING AFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns; provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to the release of such liability. The City
and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement
complete with all Exhibits attached hereto.
EXECUTIONISIGNA TORIES TO AGREEMENT PROVIDED BELOW
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
Big Brothers Big Sisters of Northwest Arkansas
���T
Attested By:
City of Fayetteville HUD Identification # B -18 -MC -05-0001
"Helping to Build a Better Community"
Community Resources Division
Page 5 of 5
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
GRANT YEAR 2018
PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT
This Agreement is entered into on this 20th day of September 2018, between the City of
Fayetteville, hereinafter known as the City, and CASA of Northwest Arkansas hereinafter known
as the "Subrecipient".
WHEREAS the City has received funding under Title I of the Housing and Community Development
Act of 1974, hereunder known as the "Act', through the United States Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement
Cities program established under the Act as amended, and the rules, regulations, policy
memoranda, and other authority; and,
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a
National Objective as defined in the Act; and,
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap; and,
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
Subrecipient agree as follows:
1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written
above and expire on December 31, 2018; any funds not reimbursed prior to this date will revert
back to the City. The final date reimbursement requests will be accepted is December 5, 2018
at Spm.
2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the
Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer
such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that
the activities carried out with funds provided under this Agreement will meet at least one of the
CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National
Objective).
3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the
Agreement, the City agrees to allocate no more than the amount of Ten Thousand Dollars
($10,000) for the full and complete satisfactory performance of this Agreement. Drawdowns for
the payment of eligible expenses shall be made against the line item budgets specified in
Attachment B (Project Budget) and in accordance with performance.
4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by
a written amendment, approved by the City, to this Agreement.
5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement
of Work as indicated in Attachment C (Project Description). Any deviation from the
provisions detailed in the Statement of Work shall be prohibited unless approved by the City and
made an amendment to the Agreement.
6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with
the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as
applicable, and all requirements and standards which include but are not limited to the following:
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"Helping to Buifd a Better Community"
Community Resources Division
R'
Mlah CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to
the scope of the project in this agreement. In addition, costs must be legal and proper. The
budget included in Attachment B (Project Budget) shall control amounts of allowable
expenditures within budget categories.
B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be
disbursed to the Subrecipient by September 141 of the current grant year.
C. Disbursement of Funds: The Subrecipient shall render to the City a request for
reimbursement of project expenditures.
D. Procurement. All contracts for services and procurement for materials shall be carried out in
compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards and all other applicable federal, state, and
local rules and regulations, including regulations and policies from the City's Purchasing
Division.
E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased,
services performed, individuals and families served. All costs shall be supported by
evidencing in proper detail the nature and propriety of charges. All checks, payrolls,
invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or
in part to this Agreement shall be clearly identified and readily accessible.
F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to
the City:
1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end.
Monthly beneficiary reports shall be submitted on the City provided form and will provide
demographic information, income level information (verifying majority of clients fall within
HUD ILMI limits) and outline CDBG funded activities undertaken during each month. It
will include a description of progress in meeting the prescribed CDBG National Objective
as indicated in Attachment A. Failure to provide the required documentation and
information will affect the funding in this agreement and future requests for funding.
2) Financial statements shall be submitted in order to receive reimbursement. Financial
statements shall utilize the City provided reimbursement form and shall outline all
expenses applicable to the CDBG assisted project that reimbursement is requested for.
3) A Final Summary Report due no later than January 31, 2019 shall include a summary
of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above.
4) The Subrecipient agrees to maintain records and reports related to the project for a
period of no less than five years following the term of this Agreement.
7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant
funds shall be returned to the City of Fayetteville Community Development Block Grant Program
in compliance with 24 CFR 570.504 (c) Program income (Disposition of program income
received by subrecipients).
8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City
deems necessary, the Subrecipient shall make available to the City for examination all of its
records with respect to all matters covered by this Agreement. Further, the Subrecipient shall
permit the City to make excerpts of transcripts from such records, make audits of all contracts,
'Helping to Build a Better Community' Page 2 of 5
Community Resources Division
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
invoices, materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program
requirements are met, that the funds are used for the purpose of the program, and the
Subrecipient complies with reporting and auditing requirements. The City will monitor and audit
the Subreciplent to assure the compliance of project progress as stated in Attachment D
(Project Schedule) along with all other attachments.
A. Remedies for Non -Compliance: If the Subrecipient fails to comply with any term in this
Agreement, the City may take one or more of the actions indicated in
2 GFR Part 200.338 Remedies for noncompliance.
10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of
performance based on justifiable circumstances beyond the control of the Subrecipient. The
Subrecipient shall make application and submit documentation to the City regarding such
circumstances, and acceptance of a proposal for the new time frame constitutes an amendment
to the agreement. Any such request for extensions shall be subject to the written approval of
the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request
for extension. The decision of the City shall be final and conclusive, provided that such
approval shall not be unreasonably withheld. No requests for extension will be accepted after
August 31.
A. Termination of Agreement:
1) Termination by City: Notification shall be provided in the form of a written notice
specifying the effective date of termination. The City may terminate this Agreement in
whole or in part for cause, which shall include:
Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with approved program and
Agreement conditions, and such statutes, executive orders and HUD directives as
may become applicable at any time,
• Submission by the Subrecipient to the City of reports that are incorrect or incomplete
in any material respect,
• Ineffective or improper use of funds provided under this Agreement;
Failure of the Subrecipient to supply the City with monthly reports and audits as
required by the City herein;
Failure of the Subrecipient to comply with the City's corrective action plan respective
to audits required by the City herein;
2) Termination by the Subrecipient: The Subrecipient may propose to terminate this
Agreement in whole or in part, for good cause only by giving at least thirty (30) days
written notice specifically stating the cause for such requested termination. Any such
request for termination shall be subject to the written approval of the City, acted upon by
the City within ten (10) days of the receipt of the notice of request to terminate. The
decision of the Recipient shall be final and conclusive, provided that such approval shall
not be unreasonably withheld.
3) Mutual Termination: This Agreement may also be terminated by either the City or the
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Community Resources Division
I
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, in the case of partial termination, if the City determines that the
remaining portion of the award will not accomplish the purpose for which the award was
made, the City may terminate the award in its entirety.
B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property
acquired under this Agreement in accordance with 24 GFR 570.505 Use of Real Property
for a period of five (5) years following the date of project completion, Project completion is
denoted by final payout of the grant award respective to the CDBG Program. Unless
specified otherwise within this Agreement, at the conclusion, cancellation, assignment or
termination of this Agreement, the disposition of assets under this Agreement shall be in
compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504
Program income and 24 CFR 570.505 Use of Real Property, as applicable, which include
but are not limited to the following:
1) If this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, thirty (30) days after termination of this agreement the
Subrecipient shall provide and turn over to the City all materials, books, accounts,
records, files and other papers, or items pertaining to the project.
2} Any real property acquired or improved in whole or in part with CDBG funds in excess of
$500.00 under the Subrecipient's control upon expiration or termination of this
agreement shall be used to meet one of the national objectives contained in section
570.208 of the Act for a period of five (5) years after the expiration of the agreement, or
for such longer period of time as determined to be appropriate by the City.
3) in the event the Subrecipient does not expend the amount allocated under this
Agreement or the project is canceled, expired, assigned or terminated for any reason,
any funds not claimed by the Subrecipient and approved by the City for allowable costs
by the end of the term or by the date of cancellation, expiration, or termination of this
Agreement, as the case may be, shall no longer be payable to the Subrecipient under
this Agreement.
12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to
comply with all applicable rules and regulations, as now in effect and as may be amended from
time to time, including but not limited to those federal rules and regulations referred to in this
Agreement. Unearned payments under this Agreement may be suspended or terminated upon
refusal to accept any additional conditions that may be imposed by HUD at any time or if the
grant to the City under Title I of the Housing and Community Development Act of 1974, is
suspended or terminated.
13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save
harmless the City from any and all claims of any nature whatsoever which may arise from the
Subrecipient's performance of this Agreement; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its
officers, agents or employees.
14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers,
or directors presently have any interest, either directly or indirectly, which would conflict in any
manner with the Subrecipient's performance or procurement under this Agreement, and that no
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Community Resources Division
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
person having such interest will be appointed or employed by the Subrecipient.
15. NOTICES. Communication and details concerning the Agreement shall be directed to the
following contract representatives:
CASA of Northwest Arkansas
Colleen Smith
Director of Development
3825 Cawood Lane
Springdale AR 72762
Citv of Favetteville
Community Resources Division
Yolanda Fields, CGFM
Community Resources Director
113 W Mountain St
Fayetteville AR 72701
16. BINDING AFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns; provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to the release of such liability. The City
and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement
complete with all Exhibits attached hereto.
EXECUTIONlSIGNATORIES TO AGREEMENT PROVIDED BELOW
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
Crystal Vickmark, Executive Director
Attested By:
City of Fayetteville HUD Identification # B -1$ -MC -05-0001
'Helping to Build a Better Community'
Community Resources Division
Page 5 of 5
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
GRANT YEAR 2018
PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT
This Agreement is entered into on this 20th day of September 2018, between the City of
Fayetteville, hereinafter known as the City, and Central United Methodist Church hereinafter
known as the "Subrecipient".
WHEREAS the City has received funding under Title i of the Housing and Community Development
Act of 1974, hereunder known as the "Act', through the United States Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement
Cities program established under the Act as amended, and the rules, regulations, policy
memoranda, and other authority; and,
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a
National Objective as defined in the Act; and,
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap; and,
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
Subrecipient agree as follows:
1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written
above and expire on December 31, 2018; any funds not reimbursed prior to this date will revert
back to the City. The final date reimbursement requests will be accepted is December 5, 2018
at Spm.
2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the
Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer
such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that
the activities carried out with funds provided under this Agreement will meet at least one of the
CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National
Objective).
3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the
Agreement, the City agrees to allocate no more than the amount of Ten Thousand Dollars
($10,000.00) for the full and complete satisfactory performance of this Agreement. Drawdowns
for the payment of eligible expenses shall be made against the line item budgets specified in
Attachment B (Project Budget) and in accordance with performance.
4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by
a written amendment, approved by the City, to this Agreement.
5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement
of Work as indicated in Attachment C (Project Description). Any deviation from the
provisions detailed in the Statement of Work shall be prohibited unless approved by the City and
made an amendment to the Agreement.
6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with
the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as
applicable, and all requirements and standards which include but are not limited to the following:
"Helping to build a Better Community Page 1 of 5
Community Resources Division
ftCITY OF
�� FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to
the scope of the project in this agreement. In addition, costs must be legal and proper. The
budget included in Attachment B (Project Budget) shall control amounts of allowable
expenditures within budget categories.
S. Timeliness Requirement: Seventy-five percent of the current grant allocation must be
disbursed to the Subrecipient by September 141' of the current grant year.
C. Disbursement of Funds: The Subrecipient shall render to the City a request for
reimbursement of project expenditures.
D. Procurement: All contracts for services and procurement for materials shall be carried out in
compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards and all other applicable federal, state, and
local rules and regulations, including regulations and policies from the City's Purchasing
Division.
E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased,
services performed, individuals and families served. All costs shall be supported by
evidencing in proper detail the nature and propriety of charges. All checks, payrolls,
invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or
in part to this Agreement shall be clearly identified and readily accessible.
F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to
the City:
1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end.
Monthly beneficiary reports shall be submitted on the City provided form and will provide
demographic information, income level information (verifying majority of clients fall within
HUD LMI limits) and outline CDBG funded activities undertaken during each month. It
will include a description of progress in meeting the prescribed CDBG National Objective
as indicated in Attachment A. Failure to provide the required documentation and
information will affect the funding in this agreement and future requests for funding.
2) Financial statements shall be submitted in order to receive reimbursement. Financial
statements shall utilize the City provided reimbursement form and shall outline all
expenses applicable to the CDBG assisted project that reimbursement is requested for.
3) A Final Summary Report due no later than January 31, 2019 shall include a summary
of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above.
4) The Subrecipient agrees to maintain records and reports related to the project for a
period of no less than five years following the term of this Agreement.
7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant
funds shall be returned to the City of Fayetteville Community Development Block Grant Program
in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income
received by subrecipients).
8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City
deems necessary, the Subrecipient shall make available to the City for examination all of its
records with respect to all matters covered by this Agreement. Further, the Subrecipient shall
permit the City to make excerpts of transcripts from such records, make audits of all contracts,
Page 2 of 5
"Helping to Build a Better Community" `
Community Resources Division
„,■� CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
invoices, materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program
requirements are met, that the funds are used for the purpose of the program, and the
Subrecipient complies with reporting and auditing requirements. The City will monitor and audit
the Subrecipient to assure the compliance of project progress as stated in Attachment D
(Project Schedule) along with all other attachments.
A. Remedies for Non -Compliance: If the Subrecipient fails to comply with any term in this
Agreement, the City may take one . or more of the actions indicated in
2 CFR Part 200.338 Remedies for noncompliance.
10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of
performance based on justifiable circumstances beyond the control of the Subrecipient. The
Subrecipient shall make application and submit documentation to the City regarding such
circumstances, and acceptance of a proposal for the new time frame constitutes an amendment
to the agreement. Any such request for extensions shall be subject to the written approval of
the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request
for extension. The decision of the City shall be final and conclusive, provided that such
approval shall not be unreasonably withheld. No requests for extension will be accepted after
August 31,
11. PROGRAM CLOSE-OUT:
A. Termination of AQreemen#:
1) Termination by City: Notification shall be provided in the form of a written notice
specifying the effective date of termination. The City may terminate this Agreement in
whole or in part for cause, which shall include:
• Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with approved program and
Agreement conditions, and such statutes, executive orders and HUD directives as
may become applicable at any time,
• Submission by the Subrecipient to the City of reports that are incorrect or incomplete
in any material respect,
• Ineffective or improper use of funds provided under this Agreement:
• Failure of the Subrecipient to supply the City with monthly reports and audits as
required by the City herein;
• Failure of the Subrecipient to comply with the City's corrective action plan respective
to audits required by the City herein;
2) Termination by the Subrecipient: The Subrecipient may propose to terminate this
Agreement in whole or in part, for good cause only by giving at least thirty (30) days
written notice specifically stating the cause for such requested termination. Any such
request for termination shall be subject to the written approval of the City, acted upon by
the City within ten (10) days of the receipt of the notice of request to terminate. The
decision of the Recipient shall be final and conclusive, provided that such approval shall
not be unreasonably withheld.
3) Mutual Termination: This Agreement may also be terminated by either the City or the
'Helping to Build a Better Community” Page 3 of 5
Community Resources Division
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, .in the case of partial termination, if the City determines that the
remaining portion of the award will not accomplish the purpose for which the award was
made, the City may terminate the award in its entirety.
B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property
acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property
for a period of five (5) years following the date of project completion. Project completion is
denoted by final payout of the grant award respective to the CDBG Program. Unless
specified otherwise within this Agreement, at the conclusion, cancellation, assignment or
termination of this Agreement, the disposition of assets under this Agreement shall be in
compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504
Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include
but are not limited to the following:
1) If this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, thirty (30) days after termination of this agreement the
Subrecipient shall provide and turn over to the City all materials, books, accounts,
records, files and other papers, or items pertaining to the project.
2) Any real property acquired or improved in whole or in part with CDBG funds in excess of
$500.00 under the Subrecipient's control upon expiration or termination of this
agreement shall be used to meet one of the national objectives contained in section
570.208 of the Act for a period of five (5) years after the expiration of the agreement, or
for such longer period of time as determined to be appropriate by the City.
3) In the event the Subrecipient does not expend the amount allocated under this
Agreement or the project is canceled, expired, assigned or terminated for any reason,
any funds not claimed by the Subrecipient and approved by the City for allowable costs
by the end of the term or by the date of cancellation, expiration, or termination of this
Agreement, as the case may be, shall no longer be payable to the Subrecipient under
this Agreement.
12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to
comply with all applicable rales and regulations, as now in effect and as may be amended from
time to time, including but not limited to those federal rules and regulations referred to in this
Agreement. Unearned payments under this Agreement may be suspended or terminated upon
refusal to accept any additional conditions that may be imposed by HUD at any time or if the
grant to the City under Title I of the Housing and Community Development Act of 1974, is
suspended or terminated.
13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save
harmless the City from any and all claims of any nature whatsoever which may arise from the
Subrecipient's performance of this Agreement; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its
officers, agents or employees.
14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers,
or directors presently have any interest, either directly or indirectly, which would conflict in any
manner with the Subrecipient's performance or procurement under this Agreement, and that no
"Helping to build a Better Community' Page 4 of 5
Community Resources Division
CITY OF
_ FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
person having such interest will be appointed or employed by the Subrecipient_
15. NOTICES: Communication and details concerning the Agreement shall be directed to the
following contract representatives:
Central United Methodist Church
Glenn Miller
Local Missions Coordinator
B W Dickson Street
Fayetteville, AR 72701
City of Fayetteville
Community Resources Division
Yolanda Fields, CGFM
Community Resources Director
113 W Mountain St
Fayetteville AR 72701
18. BINDING AFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns; provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to. the release of such liability. The City
and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement
complete with all Exhibits attached hereto.
EXECUTIONISIGNA TORIES TO AGREEMENT PROVIDED BELOW
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
Central United Methodist C
Jody
Attested By:
Pastor
WM
City of Fayetteville HUD Identification # B -18 -MC -05-0401
Page 5 of 5
'Helping to Build a Better Community'
Community Resources Division
CITY OF
FAYETTEVILLE
* ARKANSAS
COMM UNM DEVELOPMENT BLOCK GRANT PROGRAM
GRANT YEAR 2018
PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT
This Agreement is entered into on this 20th day of September 2018, between the City of
Fayetteville, hereinafter known as the City, and Credit Counseling of Arkansas hereinafter
known as the "Subrecipient".
WHEREAS the City has received funding under Title I of the Housing and Community Development
Act of 1974, hereunder known as the "Act", through the United States Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement
Cities program established under the Act as amended, and the rules, regulations, policy
memoranda, and other authority; and.
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a
National Objective as defined in the Act; and,
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap; and,
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
Subrecipient agree as follows:
1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written
above and expire on December 31, 2018; any funds not reimbursed prior to this date will revert
back to the City. The final date reimbursement requests will be accepted is December 5, 2018
at Spm.
2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the
Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer
such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that
the activities carried out with funds provided under this Agreement will meet at least one of the
CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National
Objective).
3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the
Agreement, the City agrees to allocate no more than the amount of Four Thousand Five
Hundred Forty Eight Dollars ($4,548.00) for the full and complete satisfactory performance of
this Agreement. Drawdowns for the payment of eligible expenses shall be made against the
line item budgets specified in Attachment B (Project Budget) and in accordance with
performance.
4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by
a written amendment, approved by the City, to this Agreement.
5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement
of Work as indicated in Attachment C (Project Description). Any deviation from the
provisions detailed in the Statement of Work shall be prohibited unless approved by the City and
made an amendment to the Agreement.
6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with
the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as
"Helping to Build a Better Community" Page 1 at S
Community Resources Division
CITY OF
FAYETTEVILLE
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
applicable, and all requirements and standards which include but are not limited to the following:
A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to
the scope of the project in this agreement. In addition, costs must be legal and proper. The
budget included in Attachment B (Project Budget) shall control amounts of allowable
expenditures within budget categories.
B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be
disbursed to the Subrecipient by September 140' of the current grant year.
C. Disbursement of Funds: The Subrecipient shall render to the City a request for
reimbursement of project expenditures.
D. Procurement: All contracts for services and procurement for materials shall be carried out in
compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards and all other applicable federal, state, and
local rules and regulations, including regulations and policies from the City's Purchasing
Division.
E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased,
services performed, individuals and families served. All costs shall be supported by
evidencing in proper detail the nature and propriety of charges. All checks, payrolls,
invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or
in part to this Agreement shall be clearly identified and readily accessible.
F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to
the City:
1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end.
Monthly beneficiary reports shall be submitted on the City provided form and will provide
demographic information, income level information (verifying majority of clients fall within
HUD SMI limits) and outline CDBG funded activities undertaken during each month. It
will include a description of progress in meeting the prescribed CDBG National Objective
as indicated in Attachment A. Failure to provide the required documentation and
information will affect the funding in this agreement and future requests for funding.
2) Financial statements shall be submitted in order to receive reimbursement. Financial
statements shall utilize the City provided reimbursement form and shall outline all
expenses applicable to the CDBG assisted project that reimbursement is requested for.
3) A Final Summary Report due no later than January 31, 2019 shall include a summary
of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above.
4) The Subrecipient agrees to maintain records and reports related to the project for a
period of no less than five years following the term of this Agreement.
7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant
funds shall be returned to the City of Fayetteville Community Development Block Grant Program
in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income
received by subrecipients).
8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City
deems necessary, the Subrecipient shall make available to the City for examination all of its
records with respect to all matters covered by this Agreement. Further, the Subrecipient shall
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permit the City to make excerpts of transcripts from such records, make audits of all contracts,
invoices, materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program
requirements are met, that the funds are used for the purpose of the program, and the
Subrecipient complies with reporting and auditing requirements. The City will monitor and audit
the Subrecipient to assure the compliance of project progress as stated in Attachment D
(Project Schedule) along with all other attachments.
A. Remedies for Non -Compliance: If the Subrecipient fails to comply with any term in this
Agreement, the City may take one or more of the actions indicated in
2 CFR Part 200.338 Remedies for noncompliance.
10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of
performance based on justifiable circumstances beyond the control of the Subrecipient. The
Subrecipient shall make application and submit documentation to the City regarding such
circumstances, and acceptance of a proposal for the new time frame constitutes an amendment
to the agreement. Any such request for extensions shall be subject to the written approval of
the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request
for extension. The decision of the City shall be final and conclusive, provided that such
approval shall not be unreasonably withheld. No requests for extension will be accepted after
August 31.
11. PROGRAM CLOSE-OUT:
A. Termination of Agreement:
1) Termination -by City: Notification shall be provided in the form of a written notice
specifying the effective date of termination. The City may terminate this Agreement in
whole or in part for cause, which shall include:
• Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with approved program and
Agreement conditions, and such statutes, executive orders and HUD directives as
may become applicable at any time,
• Submission by the Subrecipient to the City of reports that are incorrect or incomplete
in any material respect,
Ineffective or improper use of funds provided under this Agreement;
Failure of the Subrecipient to supply the City with monthly reports and audits as
required by the City herein;
• Failure of the Subrecipient to comply with the City's corrective action plan respective
to audits required by the City herein;
2) Termination by the Subrecipient: The Subrecipient may propose to terminate this
Agreement in whole or in part, for good cause only by giving at least thirty (30) days
written notice specifically stating the cause for such requested termination. Any such
request for termination shall be subject to the written approval of the City, acted upon by
the City within ten (10) days of the receipt of the notice of request to terminate. The
decision of the Recipient shall be final and conclusive, provided that such approval shall
not be unreasonably withheld.
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3) Mutual Termination: This Agreement may also be terminated by either the City or the
Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, in the case of partial termination, if the City determines that the
remaining portion of the award will not accomplish the purpose for which the award was
made, the City may terminate the award in its entirety.
B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property
acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property
for a period of five (5) years following the date of project completion. Project completion is
denoted by final payout of the grant award respective to the CDBG Program. Unless
specified otherwise within this Agreement, at the conclusion, cancellation, assignment or
termination of this Agreement, the disposition of assets under this Agreement shall be in
compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504
Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include
but are not limited to the following:
1) If this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, thirty (30) days after termination of this agreement the
Subrecipient shall provide and tum over to the City all materials, books, accounts,
records, tales and other papers, or items pertaining to the project.
2) Any real property acquired or improved in whole or in part with CDBG funds in excess of
$500.00 under the Subrecipient's control upon expiration or termination of this
agreement shall be used to meet one of the national objectives contained in section
570.208 of the Act for a period of five (5) years after the expiration of the agreement, or
for such longer period Of time as determined to be appropriate by the City.
3) In the event the Subrecipient does not expend the amount allocated under this
Agreement or the project is canceled, expired, assigned or terminated for any reason,
any funds not claimed by the Subrecipient and approved by the City for allowable costs
by the end of the term or by the date of cancellation, expiration, or termination of this
Agreement, as the case may be, shall no longer be payable to the Subrecipient under
this Agreement.
12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS:. The Subrecipient agrees to
comply with all applicable rules and regulations, as now in effect and as may be amended from
time to time, including but not limited to those federal rules and regulations referred to in this
Agreement. Unearned payments under this Agreement may be suspended or terminated upon
refusal to accept any additional conditions that may be imposed by HUD at any time or if the
grant to the City under Title I of the Housing and Community Development Act of 1974, is
suspended or terminated.
13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save
harmless the City from any and all claims of any nature whatsoever which may arise from the
Subrecipient's performance of this Agreement; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its
officers, agents or employees.
14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers,
or directors presently have any interest, either directly or indirectly, which would conflict in any
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manner with the Subrecipient's performance or procurement under this Agreement, and that no
person having such interest will be appointed or employed by the Subrecipient.
15. NOTICES: Communication and details concerning the Agreement shall be directed to the
following contract representatives:
Credit Counseling of Arkansas
Joel Doelger
Director of Community Relations
& Housing Counseling
1111 Zion Road
Fayetteville AR 72703
Citv of Favettevilie
Community Resources Division
Yolanda Fields, CGFM
Community Resources Director
113 W Mountain St
Fayetteville AR 72701
16. BINDING AFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns; provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to the release of such liability. The City
and the Subrecipient hereby acknowledges receipt of a duty executed copy of this Agreement
complete with all Exhibits attached hereto.
EXECUTIONISIGNA TORIES TO AGREEMENT PROVIDED BELOW
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
Credit
of Arkansas
Doelger, Directch of Community
tions & Housing Counseling
Attested By:
City of Fayetteville HUD Identification # B-1 B -MC -05-0001
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CITY OF
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ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
This Agreement is entered into on this 20th day of September 2018, between the City of
Fayetteville, hereinafter known as the City, and OneCommunity hereinafter known as the
"Subrecipient".
WHEREAS the City has received funding under Title I of the Housing and Community Development
Act of 1974, hereunder known as the "Act", through the United States Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement
Cities program established under the Act as amended, and the rules, regulations, policy
memoranda, and other authority; and,
WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a
National Objective as defined in the Act, and,
WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG
monies on the basis of race, color, national origin, sex, age or handicap; and,
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the
Subrecipient agree as follows:
1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written
above and expire on December 31, 2018; any funds not reimbursed prior to this date will revert
back to the City. The final date reimbursement requests will be accepted is December 5, 2018
at Spm.
2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the
Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer
such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that
the activities carried out with funds provided under this Agreement will meet at least one of the
CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National
Objective).
3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the
Agreement, the City agrees to allocate no more than the amount of Nine Thousand Five
Hundred Dollars ($9,500.00) for the full and complete satisfactory performance of this
Agreement. Drawdowns for the payment of eligible expenses shall be made against the line
item budgets specified in Attachment 8 (Project Budget) and in accordance with performance.
4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by
a written amendment, approved by the City, to this Agreement.
5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement
of Work as indicated in Attachment C (Project Description). Any deviation from the
provisions detailed in the Statement of Work shall be prohibited unless approved by the City and
made an amendment to the Agreement.
6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with
the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as
applicable, and all requirements and standards which include but are not limited to the following:
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A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to
the scope of the project in this agreement. In addition, costs must be legal and proper. The
budget included in Attachment B (Project Budget) shall control amounts of allowable
expenditures within budget categories.
B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be
disbursed to the Subrecipient by September 1411 of the current grant year.
C. Disbursement of Funds: The Subrecipient shall render to the City a request for
reimbursement of project expenditures.
D. Procurement: All contracts for services and procurement for materials shall be carried out in
compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards and all other applicable federal, state, and
local rules and regulations, including regulations and policies from the City's Purchasing
Division.
E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased,
services performed, individuals and families served. All costs shall be supported by
evidencing in proper detail the nature and propriety of charges. All checks, payrolls,
invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or
in part to this Agreement shall be clearly identified and readily accessible.
F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to
the City:
1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end.
Monthly beneficiary reports shall be submitted on the City provided form and will provide
demographic information, income level information (verifying majority of clients fall within
HUD ILMI limits) and outline CDBG funded activities undertaken during each month. It
will include a description of progress in meeting the prescribed CDBG National Objective
as indicated in Attachment A. Failure to provide the required documentation and
information will affect the funding in this agreement and future requests for funding.
2) Financial statements shall be submitted in order to receive reimbursement. Financial
statements shall utilize the City provided reimbursement form and shall outline all
expenses applicable to the CDBG assisted project that reimbursement is requested for.
3) A Final Summary Report due no later than January 31, 2019 shall include a summary
of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above.
4) The Subrecipient agrees to maintain records and reports related to the project for a
period of no less than five years following the term of this Agreement.
7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant
funds shall be returned to the City of Fayetteville Community Development Block Grant Program
in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income
received by subrecipients).
8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City
deems necessary, the Subrecipient shall make available to the City for examination all of its
records with respect to all matters covered by this Agreement. Further, the Subrecipient shall
permit the City to make excerpts of transcripts from such records, make audits of all contracts,
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invoices, materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program
requirements are met, that the funds are used for the purpose of the program, and the
Subrecipient complies with reporting and auditing requirements. The City will monitor and audit
the Subrecipient to assure the compliance of project progress as stated in Attachment D
(Project Schedule) along with all other attachments.
A. Remedies for Non -Compliance: If the Subrecipient fails to comply with any term in this
Agreement, the City may take one or more of the actions indicated in
2 CFR Part 200.338 Remedies for noncompliance.
10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of
performance based on justifiable circumstances beyond the control of the Subrecipient. The
Subrecipient shall make application and submit documentation to the City regarding such
circumstances, and acceptance of a proposal for the new time frame constitutes an amendment
to the agreement. Any such request for extensions shall be subject to the written approval of
the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request
for extension. The decision of the City shall be final and conclusive, provided that such
approval shall not be unreasonably withheld. No requests for extension will be accepted after
August 31.
11. PROGRAM CLOSE-OUT:
A. Termination of Agreement:
1) Termination by City: Notification shall be provided in the form of a written notice
specifying the effective date of termination. The City may terminate this Agreement in
whole or in part for cause, which shall include:
Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its
obligations under this Agreement, including compliance with approved program and
Agreement conditions, and such statutes, executive orders and HUD directives as
may become applicable at any time,
Submission by the Subrecipient to the City of reports that are incorrect or incomplete
in any material respect,
Ineffective or improper use of funds provided under this Agreement;
• Failure of the Subrecipient to supply the City with monthly reports and audits as
required by the City herein;
* Failure of the Subrecipient to comply with the City's corrective action plan respective
to audits required by the City herein:
2) Termination by the Subrecipient: The Subrecipient may propose to terminate this
Agreement in whole or in part, for good cause only by giving at least thirty (30) days
written notice specifically stating the cause for such requested termination. Any such
request for termination shall be subject to the written approval of the City, acted upon by
the City within ten (10) days of the receipt of the notice of request to terminate. The
decision of the Recipient shall be final and conclusive, provided that such approval shall
not be unreasonably withheld.
3) Mutual Termination: This Agreement may also be terminated by either the City or the
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Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the portion to be
terminated. However, in the case of partial termination, if the City determines that the
remaining portion of the award will not accomplish the purpose for which the award was
made, the City may terminate the award in its entirety.
B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property
acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property
for a period of five (5) years following the date of project completion. Project completion is
denoted by final payout of the grant award respective to the CDBG Program. Unless
specified otherwise within this Agreement, at the conclusion, cancellation, assignment or
termination of this Agreement, the disposition of assets under this Agreement shall be in
compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504
Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include
but are not limited to the following:
1) if this agreement is terminated or canceled in accordance with the terms, conditions, and
procedures of this Agreement, thirty (30) days after termination of this agreement the
Subrecipient shall provide and turn over to the City all materials, books, accounts,
records, files and other papers, or items pertaining to the project.
2) Any real property acquired or improved in whole or in part with CDBG funds in excess of
$500.00 under the Subrecipient's control upon expiration or termination of this
agreement shall be used to meet one of the national objectives contained in section
570.208 of the Act for a period of five (5) years after the expiration of the agreement, or
for such longer period of time as determined to be appropriate by the City.
3) In the event the Subrecipient does not expend the amount allocated under this
Agreement or the project is canceled, expired, assigned or terminated for any reason,
any funds not claimed by the Subrecipient and approved by the City for allowable costs
by the end of the term or by the date of cancellation, expiration, or termination of this
Agreement, as the case may be, shall no longer be payable to the Subrecipient under
this Agreement.
12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to
comply with all applicable rules and regulations, as now in effect and as may be amended from
time to time, including but not limited to those federal rules and regulations referred to in this
Agreement. Unearned payments under this Agreement may be suspended or terminated upon
refusal to accept any additional conditions that may be imposed by HUD at any time or if the
grant to the City under Title I of the Housing and Community Development Act of 1974, is
suspended or terminated.
13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save
harmless the City from any and all claims of any nature whatsoever which may arise from the
Subrecipient's performance of this Agreement; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its
officers, agents or employees.
14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers,
or directors presently have any interest, either directly or indirectly, which would conflict in any
manner with the Subrecipient's performance or procurement under this Agreement, and that no
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person having such interest will be appointed or employed by the Subrecipient.
15. NOTICES: Communication and details concerning the Agreement shall be directed to the
following contract representatives:
OneCommunity
Diana Gonzales Worthen
Executive Director
614 E Emma Ave. #M414
Springdale, AR 72764
Citv of Favetteville
Community Resources Division
Yolanda Fields, CGFM
Community Resources Director
113 W Mountain St
Fayetteville AR 72701
16. BINDING AFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the
parties hereto and their respective heirs and assigns, provided, however, that no assignment
shall be effective to relieve a party of any liability under this Agreement unless the other party
has consented in writing to the assignment and agreed to the release of such liability. The City
and the Subreciplent hereby acknowledges receipt of a duly executed copy of this Agreement
complete with all Exhibits attached hereto.
EXECUTIONISIGNA TORIES TO AGREEMENT PROVIDED BELOW
IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above.
OneCommunity
Diana Gonzales
Attested By:
City of Fayetteville HUD Identification # B -18 -MC -05-0001
"Helping to Build a Better Community'
Community Resources Division
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