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Home My WebLink About141-18 RESOLUTIONqS.. IAYt f2 1 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 141-18 File Number: 2018-0329 YVONNE RICHARDSON COMMUNITY CENTER GARDEN SHELTER PROJECT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $7,000.00 RECOGNIZING PARK LAND DEDICATION FEES FROM THE SOUTHEAST PARK QUADRANT TO BE USED FOR THE YVONNE RICHARDSON COMMUNITY CENTER GARDEN SHELTER PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $7,000.00 recognizing park land dedication fees from the Southeast Park Quadrant to be used for the Yvonne Richardson Community Center Garden Shelter Project. PASSED and APPROVED on 7/3/2018 Attest: '�— Ytf�v Sondra E. Smith, City Clerk Treasurer Page 1 ' Printed on 7/5/18 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0329 Agenda Date: 7/3/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 YVONNE RICHARDSON COMMUNITY CENTER GARDEN SHELTER PROJECT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $7,000.00 RECOGNIZING PARK LAND DEDICATION FEES FROM THE SOUTHEAST PARK QUADRANT TO BE USED FOR THE YVONNE RICHARDSON COMMUNITY CENTER GARDEN SHELTER PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $7,000.00 recognizing park land dedication fees from the Southeast Park Quadrant to be used for the Yvonne Richardson Community Center Garden Shelter Project. City of Fayetteville, Arkansas Page 1 Printed on 71512018 City of Fayetteville Staff Review Form 2018••0329 Legistar File ID 7/3/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item John Crow 6/13/2018 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment to recognize $7,000 of unrecognized funds in the Southeast Park Land Dedication Fund for the YRCC Garden Shelter Project. Budget Impact: 2250.520.9256-5400.00/2250.520.9255- 5400.00 Park Development Account Number Fund 31601.1 YRCC Kid Crops Gazebo Project Number Project Title Budgeted Item? No Current Budget $ 9,198.00 Funds Obligated $ - Current Balance L'_` 9,198.00 Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 7,000.00 Remaining Budget $ 16,198.00 J Purchase Order Number: Previous Ordinance or Resolution # V20180321 Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS TO: Mayor and City Council THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: John Crow, Recreation Superintendent DATE: June 13, 2018 STAFF MEMO SUBJECT: Approval of a budget adjustment to recognize $7,000 of unrecognized funds in the Southeast Park Land Dedication Fund for the YRCC Garden Shelter Project. RECOMMENDATION: Approval of a budget adjustment to recognize $7,000 of unrecognized funds in the Southeast Park Land Dedication Fund for the YRCC Garden Shelter Project. BACKGROUND: In 2015 the Friends of YRCC were awarded a grant through the Northwest Economic Development District in the amount of $9,198 for the construction of a Garden Shelter to better serve the participants of the Kid Crops program. The structure will serve approximately 300 youth during the year by providing an additional area for programming that is protected from the sun and rain. The shelter will provide a place for teaching demonstrations, preparing produce for cooking, and completing other crafts and projects. Parks and Recreation Planning Staff compiled a list of supplies and materials for the YRCC Garden Shelter Project with an estimated cost of $13,742. This is approximately $4,500 more than the grant funding of $9,198. The Friends of YRCC board members and Parks and Recreation staff have diligently solicited donors for the balance needed with no success. They have, however, secured a volunteer in the construction and building trades industry to donate his time and resources to build the structure. DISCUSSION: Staff asks to approve the budget adjustment to recognize $7,000 of Park Land Dedication Fees to cover the balance needed for supplies and materials of the YRCC Garden Shelter Project. This includes the approximately $4,500 needed based on cost estimates, contingency, and extra for unforeseen items. The donation of the construction of the structure from a volunteer will result in significant savings for the department. BUDGET/STAFF IMPACT: Unrecognized SE Quadrant Park Land Dedication Funds in the amount of $7,000 are available. Staff is requesting they be recognized for the YRCC Garden Shelter Project to cover the balance needed for materials and supplies. Park Land Dedication Funds are collected from residential development and can only be used within the park quadrant they are collected in. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Staff Review Form Budget Adjustment YRCC GIF Grant Agreement October 29, 2015 To Whom It May Concern: NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. NWAEDD PLAZA 818 Highway 62-65-412 North • P.O. Box 190 Harrison, Arkansas 72602-0190 (870) 741-5404 Enclosed you will find two (2) signed grant agreements. One grant agreement is for your records, the other is for you to sign and return to NWAEDD in the envelope provided. This ensures that we will have the proper documentation on file. Once we have received the signed grant agreement we will then issue a check and it will be sent to you along with a close-out form. Thank you for your cooperation in this matter. Sincerely, g'— � 7/ Jeremy Ragland Assistant Director Northwest Arkansas Economic Development District, Inc. General Improvement Fund Grant Program Grant Agreement Grantee: SOUTHEAST FAYETTEVILLE COMMUNITY CENTER (YVONNE RICHARDSON COMMUNITY CENTER).- Grant ENTER) Grant Amount: $ 9,198.00 GRANTOR Northwest Arkansas Economic Development District, Inc. P.O. Box 190 Harrison, AR 72602.0190 Phone: 870-741-5404 Grant #: 05.04-85-10.15 Purpose: Funding to construct a gazebo to hold events at for the "Kid Crops Program". GRANTEE Southeast Fayetteville Community Center (Yvonne Richardson Community Center) 240 East Rock Street Fayetteville, AR 72704 Phone: 870-816.5756 1. PURPOSE This Agreement is entered into by Northwest Arkansas Economic Development District, Inc. (NWAEDD), herein referred to as Grantor, and Southeast Fayetteville Community Center (Yvonne Richardson Community Center), herein referred to as Grantee. The Grantor has received General Improvement Funds from the Arkansas General Assembly to be utilized to assist local public governmental jurisdictions and/or non-profit organizations to plan, develop, promote and/or implement economic and community development projects/activities designed to improve the economic, community and/or social well-being of the citizens of Arkansas. Projects should complement the Economic and Community Development Goals of the State of Arkansas. The Grantee agrees to implement and complete a General Improvement Fund Program project in accordance with the provisions of this Agreement. 2. LEGAL AUTHORITY By signing this Agreement the Grantee certifies that it possesses legal authority to accept grant funds under the General Improvement Fund program. The act of signing will also certify that the Grantee will comply with all parts of this Agreement, and the Grantee accepts full legal responsibility for properly implementing the project described in the original grant application documents and agrees to expend funds in accordance with the original grant application fonn. 3. FINANCIAL MANAGEMENT AND ACCOUNTING The Grantee will establish and/or maintain a financial management and accounting system, which conforms to generally accepted accounting principles and complies with requirements of the State Purchasing Law, the General Accounting and Budgetary Procedures Law, and other applicable fiscal control laws of this State and regulations promulgated by the Department of Finance and Administration shall be observed in connection with the utilization of said grant funds. 4. RECORDKEEPING Grantee will maintain records of all project expenditures on file for a period of three years or until the Grantee's audit for the period in which grant funds were utilized have been conducted. The Grantor and duly authorized officials of the State will have full access and the right to examine any pertinent documents of the Grantee or persons or organizations with which the Grantee may contract, which involve transactions related to this Agreement. 5. REPORTING The Grantee agrees to provide Grantor with a final close-out report within sixty (60) days of project completion on which grant funds have been utilized, (See Attachment "A" - Closeout Form). 6. INDEMNIFICATION The Grantee agrees to follow all local and state laws and regulations. Furthermore, the Grantee agrees to hold harmless the Grantor from any and all claims, suits and actions arising from any act of omission, noncompliance or misuse of grant funds by the Grantee or any employee or agent in the performance of this Grant Agreement. 7. METHOD OF PAYMENT The Grantor shall make payment of authorized grant funds upon proper execution of this Grant Agreement by the Grantee. The Grantor reserves the right to determine the most appropriate distribution of payments, based upon the nature of the approved project. In no event will the total amount of grant funds to the Grantee for allowable expenses incurred in relation to the project exceed the amount noted on Page 1 of this Agreement as the Grant Amount. 8. MODIFICATIONS The Grant Agreement may be modified, at the discretion of the Grantor, only with prior written notification from the Grantee. The Grantee will be notified, in writing, of the decision of the Grantor. Approved for the Grantor C• NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. Joe Willis 1� Executive Director Date Approved for the Grantee BY: SOUTHEAST FAYETTEVILLE COMMUNITY CENTER (YVONNE RICHARDSON C'O "UNITY CENTER) Synel Morris SrsFC President L Date City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2018 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request to recognize southeast Park Land Dedication funds of $7,000 to be used for the YRCC Kids Crops Gazebo/Garden Shelter project. RESOLUTION/ORDINANCE COUNCIL DATE: 7/3/2018 LEGISTAR FILE ID#: 2018-0329 L ilk }f t tGhew 6/14/2018 2:47 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: TOTAL 7,000 7,000 v,20180119 Increase / (Decrease) Projecl.5ub# Account Number Expense Revenue Project Sub AT Account Name 2250.520.9256-4419.03 7,000 31601 1 RE Greenspace Fees - SE 2250.520.9256-5400.00 7,000 - 31601 1 EX Building & Grounds - Maintenance H:\Budget\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-0329 Parkland Dedication for YRCC Gazebo 1 of 1