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HomeMy WebLinkAbout136-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 136-18 File Number: 2018-0246 RFP #18-04 RDG SWB, INC. D/B/A RDG PLANNING & DESIGN: A RESOLUTION TO AWARD RFP 418-04 AND AUTHORIZE A CONTRACT WITH RDG SWB, INC. D/B/A RDG PLANNING & DESIGN IN THE AMOUNT OF $153,066.00 FOR THE DEVELOPMENT OF THE HIGHWAY 71B CORRIDOR PLAN, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $46,934.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #18-04 and authorizes Mayor Jordan to sign a contract with RDG SWB, Inc. d/b/a RDG Planning & Design in the amount of $153,066.00 for the development of the Highway 71 B Corridor Plan, and further approves a project contingency in the amount of $46,934.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 6/19/2018 Page 1 Attest: iA-11 114 A i. Sondra E. Smith, City Clerk Treasurer*����►��T� ¢ � N or rtr9 •,•iCA �,.Gp*,� � I i i p'1' --%N Printed on 6121118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 . R (479) 575-8323 ;F Text File File Number: 2018-0246 Agenda Date: 6/19/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: B. 2 RFP #18-04 RDG SWB, INC. D/B/A RDG PLANNING & DESIGN: A RESOLUTION TO AWARD RFP #18-04 AND AUTHORIZE A CONTRACT WITH RDG SWB, INC. D/B/A RDG PLANNING & DESIGN IN THE AMOUNT OF $153,066.00 FOR THE DEVELOPMENT OF THE HIGHWAY 71B CORRIDOR PLAN, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $46,934.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #18-04 and authorizes Mayor Jordan to sign a contract with RDG SWB, Inc. d/b/a RDG Planning & Design in the amount of $153,066.00 for the development of the Highway 71B Corridor Plan, and further approves a project contingency in the amount of $46,934.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 6/21/2018 REVISED FINAL CONTRACT 6/12/16 CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF JUNE 19, 2018 TO: Mayor and City Council THRU: Paul A. Becker, Chief Financial Officer Q,P�,d FROM: Andrea F. Rennie, CPPO, CPPB, Purchasing Manager DATE: Tuesday, June 12, 2018 SUBJECT: Revised contract with RDG Planning & Design Unfinished B 2, 2018-0246 The negotiation team reviewed requested changes from Council Member Marsh. Any requested changes not accepted were due to duplication in language, increase in scope, or policy outcome presumptions. RDG's response to the RFP is included as an appendix to the contract and provides a very detailed, comprehensive work plan. Changes related to policy outcome presumptions were not included in the requested changes due to the desire to allow the public engagement process to guide outcomes_ The City of Fayetteville has many objectives relevant to this study such as economic development, increasing tax base, aesthetics, livability, and creating an attractive corridor for residents and visitors. These objectives need to be considered; however, they should not preemptively dictate specific elements of this planning contract. Contingency funds are being requested with the contract approval and can be used to address any items identified during stakeholder and the public engagement process that need more in- depth and detailed study. City Policy adopted by the Fayetteville City Council requires the most advantageous contract be brought to City Council for consideration with the top ranked firm. Attached is a revised contract recommended for award with RDG Planning and Design. Mailing Address: 113 W. Mountain Street www.fayetteville-angov Fayetteville, AR 72701 City of Fayetteville Staff Review Form 2018-0246 Legistar File ID 5/15/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item / Garner Stoll 4/27/2018 City Planning Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize a contract with RDG Planning and Design in the amount of $153,066.00 and to approve a budget adjustment in the amount of $100,000.00 for the Highway 71B Corridor Plan. Budget Impact: 4470.620.8900-5314.00 4470 Account Number Fund 16001.1 Comprehensive Land Use Plan Update Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? No Item Cost $ 100,000.00 Budget Adjustment Attached? Yes Budget Adjustment $ 100,000.00 Remaining Budget $ V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: MEETING OF MAY 15, 2018 TO: Mayor; Fayetteville City Council THRU: Garner Stoll, Development Services Director FROM: Andrew Garner, City Planning Director DATE: April 26, 2018 SUBJECT: A resolution to authorize a contract with RDG Planning and Design in the amount of $153,066.00 and to approve a budget adjustment in the amount of $100,000.00 for the Highway 71 B Corridor Plan. RECOMMENDATION: Approval of a resolution to authorize a contract and budget adjustment for the Highway 71B Corridor Plan. BACKGROUND: As part of the update of the City's Comprehensive Land Use Plan (City Plan 2040), staff proposes a focused corridor plan for Highway 71 B. This plan will have an emphasis on redevelopment, complimentary land uses, urban design, and capital infrastructure investments along the highway 71 B corridor. Primary work products include community education and participation to teach and learn from project stakeholders. A final recommendation and regulating plan with associated graphic images and proposed improvements will result after the public participation process. DISCUSSION: On November 27, 2018, staff had a general discussion with the Planning Commission about the work program for the update to the City's Comprehensive Land Use Plan. This included recommendation for the College Avenue/Highway 71 B corridor plan. On February 20, 2018, the City Council also recommended in favor of the work program, including a corridor plan for College Avenue/Highway 71 B. The initial proposal included study of highway 71B from North Street north to the City limits. However, during its discussion, the council broadened the scope to extend south to Cato Spring Road. The council's intent for this work program resulted in the approval of Resolution 50-18 on February 20, 2018. BUDGET/STAFF IMPACT: The contract with RDG Planning and Design is for $153,066.00. $100,000.00 of this amount is coming from the previously approved CIP project to update the comprehensive land use plan. The remainder of the funds for the contract are being requested from the City's reserves through a budget adjustment. Staff also requests a $46,934.00 contingency budget for additional costs that may arise such as more public outreach, supplementary regulating plan details and illustrations, marketing materials, additional supplies for events, and unexpected expenses. Attachments: ■ Contract with RDG Planning and Design ■ Resolution 50-18 (pg. 1 of 10) ■ Budget Adjustment REVISED FINAL CONTRACT 6/12/18 CITY OF City of Fayetteville RFP 18-04, College Avenue Corridor Consultant Win FAYETTEVILLE Contract — Between City of Fayetteville, AR and ARKANSAS RDG SWB, Inc. DBA RDG Planning & Design This contract executed this_/q _1""kday of lall 2018, between the City of Fayetteville, Arkansas (City), of 113 W. Mountain, Fayetteville, AR 727M and RDG SWB, Inc., doing business as RDG Planning & Design (RDG) of 900 Farnam on the Mall, Suite 100, Omaha, Nebraska, 68102, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. The Contract documents which comprise the contract between the City of Fayetteville and RDG consist of this Contract and the following documents attached hereto, and made a part hereof: a. Appendix A: Scope of Work b. Appendix B: Solicitation identified as RFP 18-04, College Avenue Corridor c Appendix C: RDG RFP response d. Appendix D: Project Map 2. These Contract documents constitute the entire agreement between the City of Fayetteville and RDG and may be modified only by a duly executed written instrument signed by the City of Fayetteville and RDG. 3. RDG shall not assign its duties under the terms of this agreement without prior written consent of the City. The City hereby acknowledge the following sub -consultants: a. Garver, Inc. b. Gruen Gruen + Associates 4. RDG agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from RDG performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. S. RDG shall furnish a certificate of insurance addressed to the City of Fayetteville within ten (10) calendar days after contract finalization, presenting insurance which shall be maintained throughout the term of the Contract. Any work sublet, RDG shall require the subcontractor similarly to provide insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, RDG shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Worker's Compensation coverage shall be applicable with state law. 6. RDG shall furnish proof of licensure as required by all local and state agencies. 7. Terms: This contract shall be effective for the term of the project as defined in Appendix A, Scope of Work and Fees. This contract may be terminated by the City of Fayetteville or RDG with 30 days written notice. 8. Price: RDG shall perform work identified in this contract for a not to exceed fee of $153,066, including expenses. Estimated hours are included in Appendix A. City of Fayetteville, AR RFP 18-04, College Avenue Corridor Contract: RDG Planning & Design — Revised 06.12.18 Page 1 of 3 REVISED FINAL CONTRACT 6/12/18 9. Liquidated Damages: N/A 10. Independent Contractor: RDG is an independent contractor of the City and shall maintain complete responsibility for applicable state or federal law on unemployment insurance, withholding taxes, social security, or other industrial, labor or discrimination law for its employees. RDG is responsible for its agents, methods and operations. 11. Not'Ices: Any notice required to be given under this Agreement to either party to the other shall be sufficient if addressed and mailed, certified mail, postage paid, delivery, e-mail or fax (receipt confirmed), or overnight courier. 12. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25- 19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 13. Changes in Scone or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. No modification of this contract shall be binding unless made in writing and executed by both parties. 14. Applicable Law: This Agreement shall be governed by and construed in accord with the laws of the State of Arkansas. Venue for all legal disputes shall be Washington County, Arkansas. 15. Contract Administration: The Mayor or his/her Designated Representative shall be the Contract Administrator for this contract. RDG's Principal or his/her Designated Representative shall be the primary contact for all matters pertaining to this contract. The City's representative shall provide thefollowing: a. Provide RDG direction and monitorthe results within the limits of the contract'sterms and conditions b. Manage issues which may arise as to quality and acceptability of services performed c. Shall judge as to the accuracy of quantities submitted by RDG in payment requests and the acceptability of the services which these quantitiesrepresent d. Serve as the point -of -contact for developing contract changes and amendments to be considered by City of Fayetteville. e. Other than the Project Manager, RDG shall not take guidance or influence from any group or individual in relation to this project. All communication, both formal and informal shall be routed through the Project Manager. 16. Professional Responsibility: RDG shall exercise reasonable skill, care, and diligence in the performance of services and will carry out its responsibilities in accordance with customarily accepted professional practices. 17. Permits & Licenses: RDG shall secure and maintain any and all permits and licenses required to complete this Contract. City of Fayetteville, AR RFP 18-04, College Avenue Corridor Contract: RDG Planning & Design — Revised 06.12.18 Page 2 of 3 REVISED FINAL CONTRACT 6/12/18 18. Debarment Certification: RDG hereby provides debarment/suspension certification indicating compliance with the below Federal Executive Order. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. RDG hereby attests its principal is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department oragency. WITNESS OUR HANDS THISJQ'AAy OF 2018 RDG PLANNING & DESIGN MARTIN H. SHUKERT, FAICP, Principal Date Signed: 12 June 2018 City of Fayetteville, AR RFP 18-04, College Avenue Corridor Contract: RDG Planning & Design — Revised 06.12.18 Page 3 of 3 Date Signed: - ,��./.� L . ATTEST: (Signature) iFLf�C�- ATTEST (Signature) R��� .+ ��Tq S OF'••�!•� Sondra E. Smith, City Clerk •• p Company Secretary (PrinreaNgme) Business Address ti •�-: Business Address 113 W. Mountain '.�y'•� q �P:,� '•,ys'.RKAN,•�,p.`� 900 Farnam Street Suite 100 Fayetteville AR 72701 Omaha, NE 68102111i1N►����' Date Signed: 12 June 2018 City of Fayetteville, AR RFP 18-04, College Avenue Corridor Contract: RDG Planning & Design — Revised 06.12.18 Page 3 of 3 Date Signed: REVISED FINAL CONTRACT 6/12/18 RFP 18-04, COLLEGE AVENUE / 71B CORRIDOR CONSULTANT APPENDIX A —SCOPE OF WORK VENDOR: RDG PLANNING & DESIGN (RDG) 1. The Project: a. Facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the Highway 71B Corridor between Cato Springs Road and the northern City limits. RDG will facilitate public education and participation, develop conceptual elements, and present a regulating plan based on the input received through the public participation efforts. The purpose is for RDG to develop a plan that determines and addresses the critical issues, and results in necessary amendments to the development and zoning codes along the corridor. The plan shall ensure that land use regulations are coordinated with future capital improvement investments in a complimentary manner. 2. Issues to be Resolved: a. Highway 71B no longer the primary north -south transportation corridor; however, it still carries high volumes of traffic. This 4 -mile transportation corridor is primarily developed in a commercial strip pattern with many buildings at or past their lifespan. b. The subject portion of the Highway 71B corridor generally does not possess a character which reflects well on the community. In most areas, the street right-of-way and associated development is designed to focus on automobile travel to the exclusion of other considerations. The street design encourages high vehicle speeds. There are limited or no provisions for pedestrian or bicycle access and minimal amounts of landscaping between the roadway and parking lots. Overhead wires are also prevalent in many areas. These factors present an unappealing aesthetic environment for residents, visitors and merchants. Sidewalks are limited along the corridor and if present, are typically narrow and adjacent to the roadway creating an unsafe and un -inviting pedestrian environment. The City of Fayetteville's Future Land Use Plan designates the corridor as a City Neighborhood Area. This designation generally corresponds with the T-4, General Urban Transect in SmartCode. However, the underlying zoning districts along the corridor are not consistent with the future land use plan designation and are still primarily suburban, single -use commercial districts. The objective of the corridor plan is to bring the underlining zoning districts into compliance with the Future Land Use Plan and the adopted long-range goals of the City of Fayetteville. 3. Project Objective: a. To address the range of issues identified, RDG shall develop a corridor plan with emphasis on redevelopment, complimentary land uses, urban design, and capital infrastructure investments. The City of Fayetteville is in the process of completing a Transportation Master Plan and is in the process of updating the Comprehensive Land Use Plan. Specifically, the Archibald Yell Boulevard portion within the corridor (displayed in A endix D has been studied in detail as 1part of the Favetteville Mol:fflity Plan. This portion of the corridor does not need additional evaluation of traffic and pedestrian alternatives only land use recommendations. RDG shall review the Archibald Yell section of the Fayetteville Mobility Plan to insure coordination with transportation and land use recommendations. The corridor plan will be completed in tandem with the Comprehensive Land Use Plan that is being led by internal Citystaff. i. Further the goals of the existing land use plan, City Plan 2030. 1. Goal 1: Will make appropriate infill and revitalization our highest priorities 2. Goal 2: We will discourage suburban sprawl 3. Goal 3: We will make traditional town form the standard. 4. Goal 4: We will grow a livable transportation network. 5. Goal 5: We will assemble an enduring green network. 6. Goal 6: We will create opportunities for attainable housing. ii. Further the goals of Fayetteville Vision 2050: To keep Fayetteville a vibrant and welcoming city City of Fayetteville, AR - RFP 18-04 Appendix A — Scope of Work, RDG - Revised: 06.12.18 Page 1 of 5 REVISED FINAL CONTRACT 6/12/18 that encourages diversity, creativity, and innovation while providing our citizens the opportunity to thrive. iii. Review other relevant adopted long-range plans iv. Lead a public education and participation effort around the issues and potential solutions in the corridor area. v. Provide a vision for the corridor. vi. Recommend land use regulations and public infrastructure improvements to implement the vision for the corridor. vii. Culminate the efforts in the adoption of a regulating plan for the corridor. 4. Project Implementation: The proposed project shall develop two primary work products a. A community education and participation process that includes a variety of engagement tools at the discretion RDG. The City Planning Division staff shall assist RDG in the development and utilization of these public education and participation elements. b. A final recommendation and regulating plan with associated graphic images and proposed improvements shall be developed by RDG with input from City staff after the conclusion of the public education and participation process. i. This plan shall be presented to the Planning Commission and City Council. The timing for the plan shall be determined during preliminary meetings with the selected consultant at the outset of the project and may be adjusted during the project. The project shall increase the residents' and business owners' knowledge of the issues which are present along the corridor and provide a vehicle for eliciting public input for solutions to these issues into the plan. Ultimately, project shall gain public support and adoption of the corridor and regulating plan. Public Education and Participation a. Public education and participation is a primary goal of the plan. The City has made great progress over the last decade in shifting the paradigm from suburban to more urban development patterns. However, a gap between adopted land use policies and development code could exist. Some parties view Fayetteville as un -friendly to development because regulations are more stringent than surrounding cities and forcing mixed use and increased density in an inappropriate manner. i. RDG will be the first land use planning consultant to advise the city in over a decade. RDG shall provide an objective educational perspective and recommendations on growth and development policy along this primary transportation corridor. RDG will have an opportunity to collaborate with Fayetteville's in-house team tasked with the update of the remainder of City Plan 2030. RDG is encouraged to utilize creative expertise in leading this primary portion of the plan. A variety of outreach and input activities are encouraged to reach property and business owners, residents, the general population of the city, appointed and elected officials. 6. Scope of Work: Scope of work is additionally defined and presented in Appendix C of this contract a. Task 1— Project Startup i. Task 1.01: Conduct a kick-off meeting in Fayetteville, AR with the City staff and steering committee as desired by the City to initiate the project. b. Task 2 —Ongoing Community and Stakeholder Education Outreach i. Task 2.01: Conduct public education and outreach to solicit public involvement and consensus building, educate the public on best practices, and refine concepts to incorporate into the plan. RDG is encouraged to utilize experience and expertise in collaboration with Fayetteville staff to devise this component of the work program. This task shall be done in a manner where the public knows that the project is happening and how to participate. ii. Task 2.02: Schedule and promote public education and outreach opportunities through a multi- media campaign as devised in the above task. 1. This shall be on-site activities where RDG meets one-on-one with people, at a workshop, City of Fayetteville, AR - RFP 18-04 Appendix A— Scope of Work, RDG - Revised: 06.12.18 Page 2 of 5 REVISED FINAL CONTRACT 6/12/18 or hosting an event with 200+ attendees. Participants time shall be maximized and experienced rewarded to retain involvement with hopes of inspiring citizens to become a champion for the project's implementation. 2. Offerings should also be made via online activities on the City's public engagement platform where citizens can participate from the convenience of their home, office or from afar. a. RDG shall work with the City's Communication Team provide interact tools such as maps, videos, surveys and discussion forums. iii. Task 2.03: Provide a summary report of the public outreach efforts and input provided by the public. c.. Task 3 — Development of Land Use, Public Infrastructure, and Transportation Conceptual Elements i. Task 3.01: Develop an Existing Conditions Analysis that involves the following 1. Conduct a site visit and land use reconnaissance 2. Develop a base map illustrating existing conditions that contains a. Existing land use and zoning b. Land ownership patterns c. Building/lot condition, including i. Age ii. Condition iii. Occupancy (vacant or not) iv. Development Potential v. Property Value d. Approved and proposed projects, if any e. Transportation facilities (sidewalks, street widths, parking areas, bicycle access, curb cut locations, transit routes) ii. Task 3.02: Prepare a market analysis of the area focusing on existing and projected business trends, area economics, and other factors. iii. Task 3.03: Prepare a transportation plan of the area which includes a traffic, bicycle, pedestrian, transit, and parking assessment considering both local and regional context. RDG shall provide a deeper dive into College Ave / 71B while keeping the bigger picture in mind for the entire mobility network. iv. Task 3.04: Develop Corridor Vision: Outline corridor goals and objectives v. Task 3.05: Develop Land Use Alternatives 1. In workshop sessions, RDG shall confirm potential development/redevelopment sites and market-driven development scenarios. vi. Task 3.06: Development Transportation and Traffic Improvement Alternatives; RDG shall generate a program of proposed traffic and active transportation improvements. vii. Task 3.07: Prepare conceptual streetscape improvements and urban design images and renderings including illustrative provision for stormwater / low impact development best practices. viii. Task 3.08: Prepare a recommended list of capital infrastructure projects for prioritization by the city to incentivize development along the corridor. ix. Task 3.09: Based on the various studies conducted above, develop a draft regulating plan for the target area. x. Task 3.10: Present these recommendations to the Planning Commission and City Council. 7. Schedule: RDG team shall successfully complete the project within 12 months of contractaward. City of Fayetteville, AR - RFP 18-04 Appendix A — Scope of Work, RDG - Revised: 06.12.18 Page 3 of 5 REVISED FINAL CONTRACT 6/12/18 8. Deliverables: a. Task 1: Project logo and brand: Incorporate elements from the City's design guidelines into project logo and brand, and work with the City Communications Team to create a project website design on the City's website and public engagement platform, ii. Communications plan based on results of kickoff meeting with staff b. Task 2: i. Coordinate with City Communications Team for launch of website, and ii. Survey instrument and activation on City's public engagement platform iii. Summary report of elements of the Education Program iv. Educational video c. Task 3 i. Existing conditions report ii. Market review report iii. Reports of individual elements as specified in proposal iv. Regulating plan v. Preliminary and final drafts 9. Payments: a. Payments will be made after approval and acceptance of work, delivery, and submission of invoice. Payments will be made 30 calendar days after acceptance of invoice. b. The City prefers electronic delivery of invoices. City of Fayetteville, AR - RFP 18-04 Appendix A — Scope of Work, RDG - Revised: 06.12.18 Page 4 of 5 REVISED FINAL CONTRACT 6/12/18 10. Fees and Hourly Rates: a. Total fee for this scope of work $153,066 i. Fee for services: $146,366 ii. Fee for expenses: $6,700 Itemized hours and rates are as follows. FEP MRRTS i�1M $146,365 Rf]GPl—an ning,&—De sign GG+A Garver Marty Cary Cary Support . Aaron Debra Support James Juliet 5upport 1. Startup 10 10 15 1 10 1 2:Community0utreach(May-Sept) 60 40 20 3.1: Existing Conditions 20 20 20 20 40 3.2: Market Analysis 4 30 10 30 3.3: Transportation Review 4 8 6 60 3.4: Corridor Asion 4 8 3.5: Land Use Alternatives 50 30 40 3.6.Transportationimprovements 20 20 60 3.7: Streetscapeand UrbanDesign 40 40 40 4 20 20 3.8: Capital Infrastructure 4 1 4 8 20 I 3.9: Regulating Plan 20 30 20 3.10: Approval 20 10 Total Hours 256 78 41 105 30 10 30 97 166 161 Hourly Rate for Services $195 $115 $130 $85 $240 $240 $180 $145 $105 $166 Fee By Person $49,920 $8,970 $5,330 $8,925 $7,200 $2,400 $5,400 $14,065 $17,430 $26,726 EE FOR EXPENSES: $6,700 ExOmAllowance $6.700 Travel (fuel, rental, and flights) $700 (GG+A) Meals (excluded) - Hoteis ($100/night) - 50 nights $5,000 Printing - Event Collateral $1,000 Printing Posters (city to manage) Draft and Final Publication (clay to manage) In City of Fayetteville, AR - RFP 18-04 Appendix A— Scope of Work, RDG - Revised: 06.12.18 Page 5 of 5 I in SEE REVISED UPDATED CONTRACT CITY OF City of Fayetteville, Arkansas F ID1Y E T T E I L L E Purchasing Division —Room 306 113 W. Mountain ARKANSAS Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 REQUEST FOR PROPOSAL: RFP 18-041 College Ave Corridor Consultant DEADLINE: Tuesday, February 13, 2018 before 2:00:00 PM, local time RFP DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Les McGaugh, Imcgaugh@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Tuesday January 16, 2018 REQUEST FOR PROPOSAL RFP 18-04, College Ave Corridor Consultant No late proposals shall be accepted. RFP's shall be submitted in sealed envelopes labeled with the project number and name as well as the name and address of the firm. All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Agent. Name of Firm: Contact Person: E -Mail: Business Address: City: Signature: City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 1 of 24 State: Title: Phone: Date: Zip: SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant Advertisement City of Fayetteville, AR Request for Proposal RFP 18-04, College Ave Corridor Consultant The City of Fayetteville, Arkansas is requesting proposals from qualified consultants or consultant teams to facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the College Avenue Corridor (State Highway 71) between North Street and the northern city limits. To be considered, sealed proposals shall be received at the City Administration Building, City Hall, Purchasing — Room 306, 113 West Mountain, Fayetteville, Arkansas, by Tuesday. February 13, 2018 before 2:00:00 PM, local time. No late submittals shall be accepted. Project documents & addendums can be obtained by request from the City of Fayetteville via request from Les McGaugh, Purchasing Agent at Imcgaugh@fayetteville-ar.gov or (479)575-8220. The invitation to bid, notice of and addenda issued will be made publically available at http://fayetteville-ar.gov/bids. All questions regarding the process should be directed to Les McGaugh. Proposals submitted shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the project is located. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. The City of Fayetteville reserves the right to reject any or all proposals and to waive irregularities therein and all Proposers shall agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage or claim brought by any Proposer because of such rejections, nor shall the Proposers seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Proposal in response to this invitation shall constitute an agreement of the Proposer to these conditions. CITY OF FAYETTEVILLE, AR By: Les McGaugh Title: Purchasing Agent Ad date: 01/16/2018 City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 2 of 24 SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant Appendix SECTION: PAGE NUMBER Cover Page 01 Advertisement 02 SECTION A: General Terms & Conditions 04 SECTION B: Vendor References 14 SECTION C: Scope of Services and General Information 15 SECTION D: Submittal Signature 23 City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 3 of 24 SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION A: General Terms & Conditions 1. SUBMISSION OF A PROPOSAL SHALL INCLUDE: Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements as specified in the Scope of Work. a. A written narrative describing the method or manner in which the Proposer proposes to satisfy requirements of this RFP in the most cost-effective manner. b. A description of the Proposer's experience in providing the same or similar services as outlined in the RFP. This description should include the names of the person(s) who will provide the services, their qualifications, and the years of experience in performing this type of work. Also, include the reference information requested in this RFP. c. The complete fee and cost to the City for all services outlined in this RFP. d. Statement should be no more than twenty-five (25) pages; single sided, standard, readable, print on standard 8.5x11 papers. Proposers shall also submit a three (3) page (maximum) executive summary. The following items will not count toward the page limitations: appendix, cover sheet, 3 -page executive summary, resumes (resumes shall be no more than 1 page per person), and forms provided by the City for completion. e. All Proposers shall submit six (6) identical sets of the proposal as well as one (1) electronic copy on a properly labeled CD or other electronic media device. The electronic copy submitted should be contained into one (1) file. The use of Adobe PDF documents is strongly recommended. Files contained on the CD or electronic media shall not be restricted against saving or printing. The electronic copy shall be identical to the original papers submitted inclusive of City forms for completion. Electronic copies shall not be submitted via e-mail to City employees by the Proposer. f. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this document. Only the names of Proposers will be available after the deadline until a contract has been awarded by the Fayetteville City Council. All interested parties understand proposal documents will not be available until after a valid contract has been executed. g. Proposers shall submit a proposal based on documentation published by the Fayetteville Purchasing Division. Proposals shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in shipping containers or boxes. Proposals must follow the format of the RFP. Proposers should structure their responses to follow the sequence of the RFP. Proposers shall have experience in work of the same or similar nature, and must provide references that will satisfy the City of Fayetteville. Proposer shall furnish a reference list of City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 4 of 24 SEE REVISED UPDATED CONTRACT clients for whom they have performed similar services and must provide information as requested in this document. Proposer is advised that exceptions to any of the terms contained in this RFP or the attached service agreement must be identified in its response to the RFP. Failure to do so may lead the City to declare any such term non-negotiable. Proposer's desire to take exception to a non- negotiable term will not disqualify it from consideration for award. Local time shall be defined as the time in Fayetteville, Arkansas on the due date of the deadline. Documents shall be received before the deadline time as shown by the atomic clock located in the Purchasing Division Office. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be sent in writing via e-mail to the Purchasing Department. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the proposal. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed RFP made or given prior to the award of the contract. DESCRIPTION OF SUPPLIES AND SERVICES: Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications are for the purpose of describing and establishing general quality levels. Such references are NOT intended to be restrictive. Proposals shall be considered for all brands that meet the quality of the specifications listed for any items. 3. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm. Negotiation with an individual Proposer does not require negotiation with others. b. The City reserves the right to select the proposal it believes will serve the best interest of the City. c. The City of Fayetteville reserves the right to accept or reject any or all proposals. d. The City of Fayetteville reserves the right to cancel the entire request for proposal. e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the request for proposal or in proposals submitted. f. The City of Fayetteville reserves the right to request any necessary clarifications, additional information or proposal data without changing the terms of the proposal. g. The City of Fayetteville reserves the right to make selection of the Proposer to perform the services required on the basis of the original proposals without negotiation. 4. EVALUATION CRITERIA: City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 5 of 24 SEE REVISED UPDATED CONTRACT The evaluation criterion defines the factors that will be used by the selection committee to evaluate and score responsive, responsible and qualified proposals. Proposers shall include sufficient information to allow the selection committee to thoroughly evaluate and score proposals. Each proposal submitted shall be evaluated and ranked by a selection committee. The contract will be awarded to the most qualified Proposer, per the evaluation criteria listed in this RFP. Proposers are not guaranteed to be ranked. 5. COSTS INCURRED BY PROPOSERS: All expenses involved with the preparation and submission of proposals to the City, or any work performed in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any responses received, or for any other effort required of, or made by, the Proposer(s) prior to contract commencement. 6. ORAL PRESENTATION: An oral presentation and/or interview may be requested of any firm, at the selection committee's discretion. 7. CONFLICT OF INTEREST: a. The Proposer represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City Employee to Provide Services to the City". b. The Proposer shall promptly notify Les McGaugh, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the Proposer's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the Proposer may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City agrees to communicate with the Proposer its opinion via e-mail or first-class mail within thirty days of receipt of notification. 8. WITHDRAWAL OF PROPOSAL: A proposal may be withdrawn prior to the time set for the proposal submittal based on a written request from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time set for the proposal. 9. LATE PROPOSAL OR MODIFICATIONS: Proposal and modifications received after the time set for the proposal submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Proposers should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to opening time and date listed. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 6 of 24 SEE REVISED UPDATED CONTRACT The time set for the deadline shall be local time for Fayetteville, AR on the date listed. All proposals shall be received in the Purchasing Division BEFORE the deadline stated. The official clock to determine local time shall be the atomic clock located in the Purchasing Division, Room 306 of City Hall, 113 W. Mountain, Fayetteville, AR. 10. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this request for proposal. Proposers shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 11. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 12. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "Proposer certifies that his proposal is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 13. RIGHT TO AUDIT. FOIA. AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 7 of 24 SEE REVISED UPDATED CONTRACT 14. CITY INDEMNIFICATION: The successful Proposer(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the services or any part thereof covered by this order, and such obligation shall survive acceptance of the services and payment thereof by the City. 15. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for proposal apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by Proposers prior to submitting a proposal on this requirement. 16. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 17. CERTIFICATE OF INSURANCE: The successful Proposer shall provide a Certificate of Insurance in accordance with specifications listed in this request for proposal, prior to commencement of any work. Such certificate shall list the City of Fayetteville as an additional insured. Insurance shall remain valid throughout project completion. 18. PAYMENTS AND INVOICING: The Proposer must specify in their proposal the exact company name and address which must be the same as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original RFP. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or penalty for untimely payments. Payments can be processed through Proposer's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to allow any increase in hourly rates by the contract without PRIOR Fayetteville City Council approval. 19. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 8 of 24 SEE REVISED UPDATED CONTRACT delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 20. ASSIGNMENT. SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a Proposer intends to subcontract a portion of this work, the Proposer shall disclose such intent in the proposal submitted as a result of this RFP. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the RFP, without exception shall constitute approval for purpose of this Agreement. 21. NON-EXCLUSIVE CONTRACT: Award of this RFP shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -phase contracts, this provision shall apply separately to each item. 22. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/proposer's/protector's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 9 of 24 SEE REVISED UPDATED CONTRACT 23. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this RFP from the Proposer. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 24. SERVICES AGREEMENT: A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for approval and signature of the Mayor. 25. INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS: Proposers shall use the original RFP form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP form(s) if sufficient space is not available on the original form for the Proposer to enter a complete response. Any modifications or alterations to the original RFP documents by the Proposer, whether intentional or otherwise, will constitute grounds for rejection of such RFP response. Any such modifications or alterations a Proposer wishes to propose shall be clearly stated in the Proposer's RFP response and presented in the form of an addendum to the original RFP documents. 26. OTHER GENERAL CONDITIONS: a. Proposers must provide the City with their proposals signed by an employee having legal authority to submit proposals on behalf of the Proposer. The entire cost of preparing and providing responses shall be borne by the Proposer. The City reserves the right to request any additional information it deems necessary from any or all Proposers after the submission deadline. This solicitation is not to be construed as an offer, a contract, or a commitment of any kind, nor does it commit the city to pay for any costs incurred by Proposer in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. d. If products, components, or services other than those described in this solicitation document are proposed, the Proposer must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. e. Any uncertainties shall be brought to the attention to Les McGaugh immediately via telephone (479.575.8220) or e-mail (Imcgaugh@fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to result in all Proposers being on equal terms. f. Any inquiries or requests for explanation in regard to the City's requirements shall be made promptly to Les McGaugh, City of Fayetteville, Purchasing Agent via e-mail (Imcgaugh@fayetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 10 of 24 SEE REVISED UPDATED CONTRACT clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. g. At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. h. Any information provided herein is intended to assist the Proposer in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a RFP's content or to exclude any relevant or essential data. Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be controlled by Arkansas law in Washington County. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. k. The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having anyjurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to the City of Fayetteville. 27. CONTRACT REQUIREMENTS: Any contract between the successful proposer and the City shall include the following: a. Indemnification: The awarded Proposer shall indemnify and hold harmless City of Fayetteville and their agents and employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the services, provided that any such claims, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is caused in whole or in part by any negligent or willful act or omission of the successful Proposer and anyone directly or indirectly employed by him/her or anyone for whose acts any of them may be City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 11 of 24 SEE REVISED UPDATED CONTRACT liable. In any and all claims against City of Fayetteville or any of their agents or employees, by any employee of the successful Proposer, directly or indirectly employed by him/her, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the successful Proposer or under the Workers' Compensation Acts, Disability Benefits Acts or other employee benefits acts. b. Suspension or Termination of Services: City of Fayetteville or awarded Proposer shall have the right to terminate this agreement at any time upon thirty (30) days advance written notice to the other party of its intention to terminate. c. Laws and Regulations: The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. Proposer shall at all times observe and comply with all such existing and future laws, ordinances and regulations, and shall protect and indemnify City of Fayetteville and its agents against the violation of any such law, ordinance, regulation, order or decree, whether by himself/herself or by his/her employees. Licenses of a temporary nature, necessary for the prosecution of the services shall be secured and paid for by the successful Proposer. d. Assignments: The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Con- tract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. e. Insurance: The successful Proposer shall not commence work under this contract until all insurance described below has been obtained, certificate listing the City as an additional insured, and such insurance has been approved by City of Fayetteville. Premiums for all insurance policies required shall be the responsibility of the Proposer. It is the City's intent to be listed as an additional insured with the final Proposer after contract award. Proposer should submit current insurance coverages with RFP submittal. f. Payments: If the Consultant has made application for payment as above, the Project Manager will issue a request for payment to the Accounting Department for such amount as is determined to be properly due, or state in writing the itemized and specific reasons for withholding a payment. The City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 12 of 24 SEE REVISED UPDATED CONTRACT City intends to pay accepted invoice within thirty (30) calendar days. No payment shall constitute an acceptance of any services not in accordance with the Contract Documents. Final payment: Upon receipt of written notice from the Consultant that all contracted services are complete, the Project Manager will, within a reasonable time, review all services and reports. If the Project Manager finds the services and reports of the Consultant complete and acceptable in accordance with the provisions of the Contract Documents, s/he shall, within a reasonable time, process a pay request so that final payment can be made. The acceptance of final payment shall constitute a waiver of all claims by the Consultant except those previously made in writing and still unsettled. g. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. h. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 28. APPENDIX DOCUMENTS: The appendix documents below are included as part of this RFP: a. Appendix A- Map of Corridor Area City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 13 of 24 \/l )II l SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION B: Vendor References The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated: COMPANY NAME: FAX NUMBER NUMBER OF YEARS IN BUSINESS: HOW LONG IN PRESENT LOCATION: TOTAL NUMBER OF CURRENT EMPLOYEES: FULLTIME PARTTIME NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: FULLTIME PARTTIME PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed): 1. 2. COMPANY NAME COMPANY NAME CITY, STATE, ZIP CITY, STATE, ZIP CONTACT PERSON CONTACT PERSON TELEPHONE TELEPHONE FAX NUMBER FAX NUMBER E-MAIL ADDRESS E-MAIL ADDRESS 3. 4. COMPANY NAME COMPANY NAME CITY, STATE, ZIP CITY, STATE, ZIP CONTACT PERSON CONTACT PERSON TELEPHONE TELEPHONE FAX NUMBER FAX NUMBER E-MAILADDRESS E-MAILADDRESS City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 14 of 24 SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION C: Scope of Services and General Information Purpose The City of Fayetteville, Arkansas is seeking consultants or consultant teams to facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the College Avenue Corridor (State Highway 71) between North Street and the northern city limits. The selected consultant will facilitate public education and participation, develop conceptual elements, and present a regulating plan based on the input received through the public participation efforts. The purpose is to have a plan that determines and addresses the critical issues, and results in necessary amendments to the development and zoning codes along the corridor. The plan should ensure that land use regulations are coordinated with future capital improvement investments in a complimentary manner. Project Area Most of the College Avenue corridor was developed 30-40 years ago for strip -commercial highway development when it was the primary north -south corridor in Fayetteville. About 20 years ago an interstate bypass 1-49 was completed directing much of the through traffic to the west of the city. College Avenue is no longer the primary north -south transportation corridor but still carries high volumes of traffic. This 4 -mile transportation corridor is primarily developed in a commercial strip pattern with many buildings at or past their lifespan. The subject portion of the College Avenue corridor generally does not possess a character which reflects well on the community. In most areas, the street right-of-way and associated development is designed to focus on automobile travel to the exclusion of other considerations. The street design encourages high vehicle speeds. There are limited or no provisions for pedestrian or bicycle access and minimal amounts of landscaping between the roadway and parking lots. Overhead wires are also prevalent in many areas. These factors present an unappealing aesthetic environment for residents, visitors and merchants. Sidewalks are limited along the corridor and if present, are typically narrow and adjacent to the roadway creating an unsafe and un -inviting pedestrian environment. The City of Fayetteville's Future Land Use Plan designates the corridor as a City Neighborhood Area. This designation generally corresponds with the T-4, General Urban Transect in SmartCode. However, the underlying zoning districts along the corridor are not consistent with the future land use plan designation and are still primarily suburban, single -use commercial districts. The corridor plan should reevaluate this designation and suggest changes if appropriate. Prosect Obiective To address the range of issues identified above, the consultant will develop a corridor plan with emphasis on redevelopment, complimentary land uses, urban design, and capital infrastructure investments. The City of Fayetteville is in the process of completing a Transportation Master Plan and is in the process of updating City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 15 of 24 SEE REVISED UPDATED CONTRACT the Comprehensive Land Use Plan. The corridor plan will be completed in tandem with the Comprehensive Land Use Plan that is being led by internal City staff. The primary objective is to: ■ Implement the goals of the existing land use plan, City Plan 2030. ■ Lead a public education and participation effort around the issues and potential solutions in the corridor area. ■ Provide a vision for the corridor. ■ Recommend land use regulations and public infrastructure improvements to implement the vision for the corridor. ■ Culminate the efforts in the adoption of a regulating plan for the corridor. Public Education and Participation Public education and participation is a primary goal of the plan. The city has made great progress over the last decade in shifting the paradigm from suburban to more urban development patterns. However, some believe there is still a gap between adopted land use policies and development code. Others view -Fayetteville as un- friendly to development because regulations are more stringent than surrounding cities, and forcing mixed use and increased density in an inappropriate manner. The selected consultant will be the first land use planning consultant to advise the city in over a decade. This consultant will be charged with providing an objective educational perspective and recommendations on growth and development policy along this primary transportation corridor. The selected consultant will also have an opportunity to collaborate with Fayetteville's in-house team tasked with the update of the remainder of City Plan 2030. The consultant is encouraged to utilize their creative expertise in leading this primary portion of the plan. A variety of outreach and input activities are encouraged to reach property and business owners, residents, the general population of the city, appointed and elected officials. Prosect Implementation The proposed project will develop two primary work products: 1. A community education and participation process that includes a variety of engagement tools at the discretion of the consultant. The City Planning Division staff will assist the selected consultant in the development and utilization of these public education and participation elements. A final recommendation and regulating plan with associated graphic images and proposed improvements will be developed by the selected consultant with input from City staff after the conclusion of the public education and participation process. This plan will be presented to the Planning Commission and City Council. The timing for the plan will be determined during preliminary meetings with the selected consultant at the outset of the project, and may be adjusted during the project. The project will increase the residents' and business owners' knowledge of the issues that are present along the corridor and provide a vehicle for eliciting public input for solutions to these issues into the plan. Ultimately, the aim is for the project to gain public support and adoption of the corridor and regulating plan. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 16 of 24 SEE REVISED UPDATED CONTRACT Scope of Work Task 1. Project Startup Task 1.1 Conduct a kick-off meeting (in person or via conference call) with the city staff to initiate the project. Task 2. Ongoing Community and Stakeholder Education and Outreach Task 2.1: Conduct public education and outreach to solicit public involvement and consensus building, educate the public on best practices, and refine concepts to incorporate into the plan. The consultant is encouraged to utilize their experience and expertise in collaboration with Fayetteville staff to devise this component of the work program. Task 2:2: Schedule and promote the public education and outreach opportunities through a multi -media campaign as devised in the above task. Task 2.3: Provide a summary report of the public outreach efforts and input provided by the public. Task 3. Development of Land Use, Public Infrastructure, and Transportation Conceptual Elements Task 3.1: Develop an Existing Conditions Analysis that involves the following: a. Conduct a site visit and land use reconnaissance b. Develop a base map illustrating existing conditions that contains: 1. Existing land use and zoning 2. Land ownership patterns 3. Building/lot condition, including: ■ Age ■ Condition ■ Occupancy (vacant or not) ■ Development Potential ■ Property Value 4. Approved and proposed projects, if any 5. Transportation facilities (sidewalks, street widths, parking areas, bicycle access, curb cut locations, transit routes) Task 3.2: Prepare a market analysis of the area focusing on existing and projected business trends, area economics, and other factors. Task 3.3: Prepare a transportation plan of the area which includes a traffic, bicycle, pedestrian, transit, and parking assessment considering both local and regional context. Task 3.4: Develop Corridor Vision: Outline corridor goals and objectives City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 17 of 24 SEE REVISED UPDATED CONTRACT Task 3.5: Develop Land Use Alternatives Task 3.6: Development Transportation and Traffic Improvement Alternatives Task 3.7: Prepare conceptual streetscape improvements and urban design images and renderings Task 3.8: Prepare a recommended list of capital infrastructure projects for prioritization by the city to incentivize development along the corridor. Task 3.9: Based on the various studies conducted above, develop a draft regulating plan for the target area. Task 3.10: Present these recommendations to the Planning Commission and City Council. 1. SUBMITTAL REQUIREMENTS: The Proposer shall provide adequate information that will render it qualified and capable of effectively accomplishing the scope of services. The proposal will be reviewed by a Selection Committee which could include ranking. Since there is no assurance of the Proposer having any other opportunity to communicate its ability, the proposal response shall negate any ambiguity with respect to the Proposer's ability and approach. All respondents shall submit the following information with submittal at a minimum: a. Methods and Approach. Describe expected approach and identify each task. Describe the anticipated interaction with the City and a description of the method(s) which will be used to successfully accomplish the project. Provide a detailed timeline of the anticipated schedule for completing each task. b. Scope of Work/Deliverables. Provide deliverables for the Scope of Work outlined by the City in this RFP. Include services outlined in the Scope of Services, as well additional services offered or recommended by the bidder. Provide information on your firm's approach to accomplishing the work cited in the Scope of Work. Technical or Professional Support. Describe your technical or professional support available to the City at no extra cost through your firm, such as legal counsel, communications, training programs or other services. d. Qualifications and Experience. Provide relevant information regarding previous experience related to developing similar projects. All proposers shall submit a minimum of three (3) references within the past five (5) years. Provide in this section, the company's primary business interest and/or operations including any affiliations. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 18 of 24 SEE REVISED UPDATED CONTRACT e. List of Project Personnel. Proposer shall provide a description of its staff and work force that will be assigned to effectively facilitate the requirements of this project. This description shall include, at a minimum, the number of permanent employees, part time employees, and an organizational chart reflecting their responsibilities. It is the desire of the City that senior level strategic input is provided at all stages of the project. Resumes shall be no more than two pages (a page being defined as a single sided document), and shall include, at a minimum: • Position title for each person assigned to this project; • Tenure with Proposer for each person assigned to this project; • Education of each person, • Experience of each person; • Estimated number of hours for each person assigned to this project; • Total billable hourly rate for each person assigned to this project; • Any other pertinent information related to this project f. Availability. Proposers shall describe the availability of project personnel and company to participate in this project in the context of the Proposer's other commitments. g. Listing of all Fees. Proposer shall clearly itemize and provide a list of all fees to cover the requested scope of work and deliverables. Proposer shall also provide an hourly rate for any additional work which is not included in the scope of work. Fees proposed are extremely important; however, fees will not be the determining factor in the selection process. It is not the intent of the City of Fayetteville to limit innovative solutions by dollar constraints, but rather to determine which proposal has the potential of providing the best value for the services required. City of Fayetteville shall not be liable for any expense incurred while preparing a response to this document. In addition, City of Fayetteville shall reserve the right to accept any part or the Proposer's entire fee schedule and to negotiate any charges contained therein, unless otherwise qualified by the Proposer. 2. PROPOSAL CONTENT: Proposals shall be prepared simply and economically, providing a straight forward, concise description its ability to meet the requirements for the project. Fancy bindings, colored displays, and promotional material are not required. Emphasis should be on completeness and clarity of content. All documents should be typewritten on standard 8 %" x 11" white papers and bound in one volume. Exceptions would be schematics, exhibits, one page resumes, and City required forms. Limit proposal to twenty- five (25) pages or less, excluding one-page team resumes, references, and forms required by the City for completion. All proposals shall be sealed upon delivery to the City of Fayetteville. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 19 of 24 SEE REVISED UPDATED CONTRACT All Proposers shall submit ten (10) sets of their properly labeled CD or other electronic media contained into one 3. NEGOTIATIONS: )roposal as well as one (1) electronic copy on a device. The electronic copy submitted shall be (1) electronic file and shall be identical to the hard copies provided. The use of Adobe PDF documents is strongly recommended. Files contained on the CD or electronic media shall not be restricted against saving or printing. Electronic copies shall not be submitted via e-mail to City employees by the Proposer and shall be provided to the City in a sealed manner. FedEx, UPS, USPS, or other packages should be clearly marked with the RFP number on the outside of the mailing package. If the negotiation produces mutual agreement, a contract will be considered for approval by the City Council. If negotiations with the highest ranking Proposer fail, negotiations shall be initiated with the next highest ranking Proposer until an agreement is reached. The City reserves the right to reject all offers and end the process without executing a contract. 4. CONTRACT ADMINISTRATION: The Contract Administrator for this Request for Proposal (RFP) shall be the City of Fayetteville's assigned Project Manager, which is intended to be Andrew Garner, City Planning Director. The City's selected Project Manager will: a. Provide the successful Proposer direction and monitor the results within the limits of the contract's terms and conditions. b. Manage issues which may arise as to quality and acceptability of services performed. c Shall judge as to the accuracy of quantities submitted by the successful Proposer in payment requests and the acceptability of the services which these quantities represent. d. Serve as the point -of -contact for developing contract changes and amendments to be approved by City of Fayetteville. e. Shall act as City of Fayetteville's Representative during the execution of any subsequent contract and related amendments. All questions arising, subsequent to the contract award, shall be addressed to the Purchasing Division. Other than the Project Manager, the successful Proposer shall not take guidance or influence from any group or individual in relation to this project. All communication, both formal and informal shall be routed through the Project Manager. S. SELECTION CRITERIA: The following criteria will be used by the committee to evaluate and score responsive proposals. Proposers shall include sufficient information to allow the committee to thoroughly evaluate and score the proposal. City of Fayetteville reserves the right to accept a proposal, as submitted, and enter directly into a contractual agreement with a selected Proposer. Each proposal submitted is not required to be ranked by the selection committee; however, all proposals will be evaluated. The City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 20 of 24 SEE REVISED UPDATED CONTRACT contract may be awarded to the most qualified firm, per the evaluation criteria listed below, based on the evaluation and voting of the selection committee. Following the evaluation of the proposals, the Selection Committee may request that the top ranking firm(s) make an oral presentation, be interviewed or submit best and final offers. If presentations are necessary, they will take place in Fayetteville, Arkansas. Notices will be sent by the Purchasing Division. 1) 30% Qualifications in Relation to Specific Project to be Performed: Information reflecting qualifications of the firm. Indicated specialized experience and technical competence of the firm in connection with the type and complexity of the service required. Subcontractors, if used, must be listed with RFP response. 2) 20% Experience, Competence, and Capacity for Performance: Including information reflecting the names, titles, and qualifications (including experience and technical competence) of the major personnel assigned to this specific project. 3) 25% Proposed Method of Doing Work: A proposed work plan (description of how the project would be conducted as well as other facts concerning approach to scope you wish to present) indicating methods and schedules for accomplishing scope of work. Include with this the amount of work presently underway. 4) 15% Past Performance: Previous evaluations shall be considered a significant factor. If previous evaluations with the City are not available, the professional firm's past performance records with other governmental agencies, and others will be used, including quality of work, timely performance, diligence, and any other pertinent information. Firm shall provide a list of similar jobs performed and person whom the City can contact for information. 5) 10% Cost/Fees: Proposer shall provide a total listing of any fee the City could be charged. A fee shall be included for the presented scope of work as well as any other additional fee. All fees shall be clearly identified with RFP response and be itemized as much as possible. 6. PERIOD OF CONTRACT: a. Initial contract period will be for a single project for the scope of work described in this RFP. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 21 of 24 SEE REVISED UPDATED CONTRACT 7. ANTICIPATED PROJECT TIMELINE: subject to change RFP 18-04, Organizational Development Consultant Tentative Timeline as of 01f 04f IB Action Item Date Note Advertisement for RFP Tuesday, January 16, 2018 City website and legal newspaper advertisement Deadline for RFP Tuesday, February 13, 2018 Sealed and delivered before 2=00=00 IRK local time Inform short listed vendors of interview Friday,Feburary 23, 2018 By end of day - if applicable Interviews w ith short listed vendors Mar 05, 2018 through Mar 09, 2016 If Applicable Deadline for contract negotiations Friday, March 23, 2018 Contract to be signed by vendor no later than 5 PM, electronic scan acceptable City Council Agenda Deadline Friday, March 30, 2018 [Internal Deadline] 4:00 PM - City Clerk City Council Agenda Session Tuesday, April 10, 2018 4:30:00 PM, City Hall, Room 326 City Council Meeting Tuesday, April 17, 2018 Council to consider contract award, 5:30 PM, City Hall, Room 219 PO Issue Date Tuesday, April 24, 2018 After receipt of Certificate of Insurance Start date of Contract Wednesday, April 25, 2018 City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 22 of 24 SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION D: Signature Submittal — Required with all responses Proposers shall include this form completed in its entirety with RFP response. This form shall not count towards Daee limitations set forth in the RFP. 1. DISCLOSURE INFORMATION Proposer shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS ITAPPROPRIATELY APPLIES TO YOUR FIRM: 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true, and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. 2. PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: Primary Contact: Phone#1 (cell preferred): E -Mail Address: 3. ACKNOWLEDGEMENT OF ADDENDA Title of Primary Contact: Phone#2: Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 23 of 24 Kral IW SEE REVISED UPDATED CONTRACT ADDENDUM NO. SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 4. PRICING: Pricing shall be attached as a separate form. Reference RFP for details on what all pricing shall include. 5. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME OF COMPANY: PHYSICAL ADDRESS: MAILING ADDRESS: PRINTED NAME: PHONE: FAX: E-MAIL: SIGNATURE: TITLE: DATE: DUNS#: TAX ID: City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 24 of 24 SEE REVISED UPDATED CONTRACT RFP 18-04, Addendum 1 Date: Friday January 26, 2018 To: All Prospective Vendors From: Les McGaugh-479.575.8220—Imcgaugh@favetteville-ar.gov RE: RFP 18-04, College Ave Corridor Consultant This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM. 1. All Proposers shall submit eight (8) identical sets of the proposal as well as one (1) electronic copy on a properly labeled CD or other electronic media device. The electronic copy submitted should be contained into one (1) file. The use of Adobe PDF documents is strongly recommended. Files contained on the CD or electronic media shall not be restricted against saving or printing. The electronic copy shall be identical to the original papers submitted inclusive of City forms for completion. Electronic copies shall not be submitted via e-mail to City employees by the Proposer. 2. Attached is Appendix A— Map of Corridor City of Fayetteville, AR RFP 18-04, Addendum 1 Page 111 Telecommunications Device for the Deaf TDD {479) 521-1316 113 West Mountain -Fayetteville, AS 72701 VOID SEE REVISED UPDATED CONTRACT COLLEGE AVE. CORRIDOR PLAN AREA Ell �AKEVIE��IiR rn OHNSON MILL B V � U) MAIN UFZ' U) ¢ -- -- w z v��_'� 0 •� ALLE4 4399 �pAL PL Y % 0 A o_ '` EARS LOOF SHE R ` YVONNE Dt 0 14i w i A STE ITERDR �uP �s m JOYCE BLVD — 1 w VAN ASCHE DR w I FARGO RD " w �gR\& M�LUSA, _ hV OLK DR WESTON PL Mw gWEETBRIAR DR BIRDIE DR ELAINE AVE PAR CT t SHARON ST QPM���G APL B RD yv .RIARCLIFF�gTtiFR�N� PSE P 66 06 FUL - i . z ., ,rte_—p j CORTLAND gT OR_ z �� o� z o� ETON ST p WARWICK Z J < 66 Z } Q RRY z z lip, U� i F. w DRAKE 0 ai:,j SEE REVISED UPDATED CONTRACT RFP 18-04, Addendum 2 Date: Friday February 09, 2018 To: All Prospective Vendors From: Les McGaugh— 479.575.8220 — Imcgaugh@fayetteville-ar.gov RE: RFP 18-04, Highway 71B Corridor Consultant This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM. 1. The deadline to submit a bid for this project is extended. All bids shall be submitted by Thursday, March 01, 2018 before 2:00:00 PM local time. All bids shall be submitted to the City of Fayetteville, Purchasing Division, located in City Hall at 113 W. Mountain, Room 306, Fayetteville, AR 72701. Late bids will not be accepted. The Scope has increased to include the following changes from the original scope: Purpose The City of Fayetteville, Arkansas is seeking consultants or consultant teams to facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the Highway 71B Corridor between Cato Springs Road and the northern city limits. The selected consultant will facilitate public education and participation, develop conceptual elements, and present a regulating plan based on the input received through the public participation efforts. The purpose is to have a plan that determines and addresses the critical issues, and results in necessary amendments to the development and zoning codes along the corridor. The plan should ensure that land use regulations are coordinated with future capital improvement investments in a complimentary manner. Prosect Area Most of the Highway 71B corridor was developed 30-40 years ago for strip -commercial highway development when it was the primary north -south corridor in Fayetteville. About 20 years ago an interstate bypass 1-49 was completed directing much of the through traffic to the west of the city. Highway 71B is no longer the primary north -south transportation corridor but still carries high volumes of traffic. This 4 -mile transportation corridor is primarily developed in a commercial strip pattern with many buildings at or past their lifespan. City of Fayetteville, AR RFP 18-04, Addendum 2 Page 112 Telecommunications Device for the Deaf TDD {479) 521-1316 113 West Mountain -Fayetteville, AS 72701 SEE REVISED UPDATED CONTRACT The subject portion of the Highway 71B corridor generally does not possess a character which reflects well on the community. In most areas, the street right-of-way and associated development is designed to focus on automobile travel to the exclusion of other considerations. The street design encourages high vehicle speeds. There are limited or no provisions for pedestrian or bicycle access and minimal amounts of landscaping between the roadway and parking lots. Overhead wires are also prevalent in many areas. These factors present an unappealing aesthetic environment for residents, visitors and merchants. Sidewalks are limited along the corridor and if present, are typically narrow and adjacent to the roadway creating an unsafe and un -inviting pedestrian environment. The City of Fayetteville's Future Land Use Plan designates the corridor as a City Neighborhood Area. This designation generally corresponds with the T-4, General Urban Transect in SmartCode. However, the underlying zoning districts along the corridor are not consistent with the future land use plan designation and are still primarily suburban, single -use commercial districts. The corridor plan should reevaluate this designation and suggest changes if appropriate. Project Objective To address the range of issues identified above, the consultant will develop a corridor plan with emphasis on redevelopment, complimentary land uses, urban design, and capital infrastructure investments. The City of Fayetteville is in the process of completing a Transportation Master Plan and is in the process of updating the Comprehensive Land Use Plan. Specifically, the Archibald Yell Boulevard portion within the corridor (see attached map) has been studied in detail as part of the Transportation Master Plan. This portion of the corridor does not need additional evaluation of traffic and pedestrian alternatives, only land use recommendations. The corridor plan will be completed in tandem with the Comprehensive Land Use Plan that is being led by internal City staff. The primary objective is to: ■ Implement the goals of the existing land use plan, City Plan 2030. ■ Lead a public education and participation effort around the issues and potential solutions in the corridor area. ■ Provide a vision for the corridor. ■ Recommend land use regulations and public infrastructure improvements to implement the vision for the corridor. ■ Culminate the efforts in the adoption of a regulating plan for the corridor. 2. A revised Corridor Map is attached. City of Fayetteville, AR RFP 18-04, Addendum 2 Page 212 Telecommunications Device for the Deaf TDD {479) 521-1316 113 West Mountain -Fayetteville, AS 72701 Fayetteville U of A Maim Campus 71B Corrldar Study Area Archibald Yell Study Area VOID SEE REVISED UPDATED CONTRACT SPRING'DA,LE h, Y GOSH€N a GARVER City of Fayetteville, Arkansas College Avenue Corridor Development Plan Submitted by RDG Planning & Design Garver Inc Gruen Gruen + Associates r. „ . = t” . • ' VOID SEE REVISED UPDATED CONTRACT February 27, 2018 Mr. Les McGaugh Purchasing Agent City of Fayetteville, AR 113 W. Mountain, Room 306 Fayetteville, Arkansas 72701 RE: FP 18-04, College Avenue Corridor Plan Dear Mr. McGaugh and Members of the Selection Committee: RDG Planning & Design, in association with Garver Inc. and Gruen Gruen + Associates, is pleased to submit this response to the City's Request for Proposals to develop a plan for the College Avenue corridor. Planning for older urban corridors is an extremely important and potentially rewarding challenge for contemporary American urbanism. These corridors grew and flourished during the 1960s and 1970s and continue to evolve as conditions, transportation patterns, and consumer preferences have changed. While they remain active centers for commercial enterprise, they face competition from new development areas, different types of retailing, bypasses like the Fulbright Expressways, and the obsolescence of site and building design from an earlier era. These corridors require a new and practical vision that combines urban design, economics, engineering, and deep community involvement. No problem in planning is more exciting to us and we are privileged to be considered for this work. The urban corridor is a passion for RDG and an important focus of our practice. Our work in cities of all sizes has provided detailed and complete roadmaps for real development and helped communities view their streets and business districts in new ways. Our plans have received considerable recognition, receiving numerous awards for Best Plan and (most importantly) Plan Implementation by state chapters of the APA. In recent years, five projects that have resulted from our work have been honored as Great Places in America by the National APA. We are eager to apply our experiences and perspectives to Fayetteville and the considerable assets of the College Avenue corridor. We are pleased to be joined in this effort by our colleagues at Garver, Inc. and Gruen Gruen + Associates. Garver is a multi- disciplinary firm with a wide range of experience in all aspects of transportation and infrastructure engineering as well as major strength in planning. The firm is headquartered in North Little Rock and has both a substantial presence and extensive experience in Fayetteville. GG+A is a recognized leader in urban economic analysis and frequent partners with us in our work in city commercial districts and corridors. We believe that no one will work harder than our team in both collaborating with the community and helping to create a "strip" that helps transform the meaning of that term. We are especially excited about the educational emphasis identified in the RFP. Everything we do is suffused with the idea of both teaching and learning from stakeholders in the communities that we serve. Cities like Fayetteville really are the cradles of innovation and we believe that quality, clear planning is fundamental to their success. We look forward to helping to play this important role in your community as well. We appreciate the opportunity to present this proposal to you and hope to have the chance to contribute to the future of Fayetteville. Sincerely, RDGPIan ning & Design Martin . Shuke , FAICP Principal VOID SEE REVISED UPDATED CONTRACT RDg,00* PLANNING • DESIGN table of contents Letter and Executive Summary Methods and Approach ........................................ Tab 1 Scope of Work and Deliverables .................................... Tab 2 Technical or Professional Support Qualifications and Experience ..................................... Tab 3 List of Project Personnel ....................................... Tab 4 Availability .............................................. Tab 5 Listing of All Fees Required Documents ....................................... Appendix Mason City, Iowa: Great Places in America by American Planning Association 101186 VOID SEE REVISED UPDATED CONTRACT RDgeee PLANNING • DESIGN THE TEAM executive summary The team of RDG Planning & Design, Garver, Inc, and Gruen Gruen + Associates is pleased to submit this proposal to develop the College Avenue Corridor Plan. RDG PLANNING & DESIGN, based in Omaha and Des Moines, is a multi—disciplinary design firm with specialties in planning, urban design, architecture, landscape architecture, resource planning and engineering, and environmental art. Our employee—owned firm of 160 talented professional and sup— port staff is united in our commitment to each other and our clients to Create. Meaning. Together. In our planning practice, we have served communities as large as Oklahoma City, with our work on the relocation of Interstate 40 and the Core to Shore master plan and as small as Brownville, Nebraska, an historic village with a population of 120. A substantial; amount of our work addresses the needs and future of urban corridors like College Avenue. • GARVER, INC. is a multi—disciplinary engineering, planning, architectural, environmental, and survey— ing services firm of 500 employees. The firm, nearing its century mark in business, is headquartered in North Little Rock and has a substantial local office in Fayetteville. Graver has worked extensively in town and has added valuable planning capabilities in its Fayetteville office. GRUEN GRUEN + ASSOCIATES, celebrating its 48th year of business, is a leader in urban economics and market and public policy analysis. GG+A has offices in Deerfield, IL, Denver, and San Francisco, and has completed special district analysis in such diverse places as Reno, Scottsdale, Haverhill (MA), Riverside (CA), Olathe (KS) and many others. RDG and GG+A are frequent collaborators on urban proj— ects where we combine our mutual understanding of the relationship of urban design, planning, and economics. THE PROJECT Planning for the future of the commercial corridor addresses an extremely important challenge in con— temporary American urbanism. These corridors, such College Avenue, require a pragmatic and custom— ized approach that combine land use planning, urban design, transportation planning and engineering, economic analysis community engagement, and more. Their development accelerated during the 1960s, and responded to emergence of the private automobile as the dominant and often only mode of transporta— tion, rapid growth in the demand for commercial space, development of the regional mall and later big box retailing, and single—use zoning . Now they are challenged by building obsolescence, reduced demand for traditional commercial space, increased preference for experiential environments, bypasses of the original arterials that give the corridors their initial life, and competition from newer areas. The College Avenue study corridor presents a number of personalities along its course from Cato Springs to the city limits, each with its own physician and economic character. Our process will focus on each of these, along with integration into a unified corridor concept. However, we anticipate some major issues will include: • Community engagement and common purpose. • Markets and economics. • Land use and scale transitions. • Development opportunities and parameters. • Functional traffic issues. • The urban design character of the street. • Corridor image and marketing identity. • Entrepreneurial opportunities. 18186 RDgeee PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT executive summary SCOPE: APPROACH AND METHODS Our process is designed to maximize participation and develop a creative consensus around a realistic vi— sion for College Avenue that looks at opportunities and environments in new ways, but does not lose sight of physical and economic reality. We have organized the approach and methods according to the specific tasks, and adding some anecdotes for your consideration. TASK 1: STARTUP After decades of preparing planning projects, we are committed to creating a process that builds anticipation and excitement for the project's launch. We begin with an Awareness Campaign to alert stakeholders of their opportunities to learn more, contribute their ideas, and react to concepts. Crafting the Awareness Campaign must be tailored for each project, and will be a critical starting point when drafting the Communications Plan. TASK 2: COMMUNITY EDUCATION AND OUTREACH With staff, we will tailor the communications plan to maximize the city's resources and community participation. The process will include a spectrum of tools, including broad-based steering and more focused technical committees, on-line and traditional on-site tools. The process is rooted in four elements: • Branding the process: A logo and creative moniker creates personality to the project and helps build awareness. • Marketing: People need of know that the project happening and how to participate. • On-site activities: Meeting with people one-on-one, at a workshop, or hosting an event with 200 people must be carefully planned. We must maximize their time and reward their experience to retain their involvement, if not inspire them to become a chapion for the project's implementation. • Online activities: Offering people to participate from the convenience of their home, office, or from afar. We have many tools that we can use from interactive maps, videos, surveys, and discussion forums. Online strategies must be tailored from project -to -project as TASK 3: PLAN ELEMENTS 3.1 Field inventory and mapping. We tour the area by foot and bike, and will often invite staff or steering committee members to participate. All of this investigation (quantitative and qualitative findings) threads together that is presented in an atlas 3.2. Market Analysis. The market analysis will determine the development and consumer potential for College Avenue. ROG and Gruen have worked on numerous planning projects from comprehensive plans and downtown/corridor projects to a statewide housing study and building reuse feasibility studies. 3.3. Transportation plan. Garver's past experience on the Fayetteville's Transportation Plan positions the team to do a deeper dive into College Avenue, while keeping the bigger picture in mind for the entire mobility network. 3.4. Vision document. Communication -communication -communication. Talking with people and sharing best practices through public outreach will reveal emerging themes that ultimately become the Vision Document. The vision precedes specific plan elements and becomes the ethos for concepts and implementation tools to respond. 18186 RDgeee PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT executive summary 3.5. Land use alternatives. In workshop sessions, we will confirm potential development/redevelopment sites and market-driven development scenarios. We develop test fit designs based on market findings and community objectives, using these to generate a land use plan based on ranges of uses, intensity, and site development conditions. The planning workshops will have a major impact on the development of land use alternatives. 3.6 Transportation improvements. The process will generate a program of proposed traffic and active transportation improvements. 3.7. Streetscape plan. We hold public workshops to discuss expectations for the proposed streetscape. Maximizing resources is paramount, and so is attracting customers, including shoppers, people who are thinking about opening a business, buying a home nearby, or moving to Fayetteville altogether. The concept needs to understand the audience, strengthening the neighborhood and celebrating life in Fayetteville. 3.8. Capital infrastructure program. We have little patience for projects that cannot be implemented. Many of us worked for municipalities prior to joining private -practice, and adopted a mission of ensuring that plans are visionary, yet practical. As such, we will hold a joint workshop of staff and the Steering Committee to generate priority criteria and rank strategies, leading to a 20 -year program that includes financing possibilities. 3.9. Regulating plan. This process will use meetings with both neighbors and development interests to identify potential areas of conflict and flexibility. It will also include extensive collaboration with the city's current planning staff on issues and controversies in the study area. The resulting regulating plan may replace traditional zoning with intensity- and form -based elements and design standards. QUALIFICATIONS AND PROJECT INFORMATION The ROG Team has special experience in planning for the transformation of urban corridors and have included examples of projects that are relevant to some of the issues faced along College Avenue. The Coralville and Wauwatosa corridors are examples of strategic capital and policy actions that have changed the function and appearance of these previously deteriorating districts. In Sioux Falls, we developed design standards that were integrated into the city's regulating structure. Brookings and MidTown Tosa address the issues of development demand adjacent to lower density residential neighborhoods. Davenport and Shawnee considered the relationship of land use, development, and the aesthetics and operation of the transportation environment, and Fort Scott examined the interaction of the built and natural environments along a major trafficway. STAFFING The RDG Team will be led by Martin Shukert, FAICP as project principal and planner, and Cory Scott, AICP will coordinate the day-to-day tasks. RDG's national experience is complemented by Garver's local expertise, including people like Juliet Richie, Jeff Webb, and Ron Petrie. All three of our firms are devoting senior staff and decades of experience to this important project. RDG includes a variety of special services, including videography, graphic design, and renderings. SCHEDULE The RDG team will complete the project within 12 months. FEE Our estimated fee based on the scope of services and approach and methods is $182,000. 111111186 RDgee PLANNING • DESIGN IF RDgbe PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT methods and approach THINKING ABOUT COLLEGE AVENUE... The College Avenue Corridor Plan is particularly exciting to us and especially important because it addresses an extremely important challenge in contemporary American urbanism — the future of the commercial strip. A number of philosophies and practices have emerged in planning and urban design during the past decade: New Urbanism, tactical urbanism, landscape urbanism, form—based regulations, design for resiliency, and others. Each of these is individually exciting and has applications. But the "unloved" context is the one common to almost all cities, large and small — the auto—oriented commercial corridor. These corridors, such College Avenue, require a pragmatic and customized approach that combine land use planning, urban design, transportation planning and engineering, economic analysis community engagement, and more. For us, they seem to be a growing part of our work, a challenge that we welcome. Development along corridors like College Avenue accelerated during the 1960s, and responded to the needs and sometimes regulatory frameworks of the period, including the emergence of the private automobile as the dominant and often only mode of transportation, rapid growth in the demand for commercial space, development of the regional mall and later big box retailing, single—use zoning and the "highest and best use" mentality, free—standing commercial buildings with parking along the street, and signs competing for visibility among others. But we are now in a new era of development, where different forces are in play. Some of these include: • The obsolescence of buildings developed during 40 to 50 years ago that no longer meet user needs. • Reduced demand for "brick and mortar" commercial space. • Increased interest in "experiential" retail environments, mixed uses, and attractive design. • New transportation arterials that bypass old corridors. • Interest in transportation alternatives. • Competition from newer development. In one way or another, these issues will come into play in the College Avenue/71 B study area. The corridor from Cato Springs Road to the north city limits appears to include several economic and character seg— ments: 000 RDgeee PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT methods and approach • The south segment (School Avenue) from Cato Springs to Martin Luther King Jr. Boulevard, where pre—existing rural commercial uses contrast with new research center and multifamily develop— ment. • The Archibald Yell segment to Rock Street, where an emerging mixed use node at MILK Boulevard gives way to a lower—density commercial pattern as the road climbs from the south to the city center. • A mid—corridor segment between North and Township Streets, introduced by the VA campus and the Evelyn Hills shopping center transition to a pattern of small and medium—sized free—standing buildings, bounded by a mixed office and commercial district to the west and developing residential areas and open ground to the west. • A mid—corridor segment between Township Street and the Fulbright Expressway interchange, with small—scale, free—standing older commercial buildings south of Appleby Road transition to Fiest Square and larger format commercial south of the expressway. • The Mall District on the north end of the study area, including Northwest Arkansas Mall and sur— rounding large—scale retail. The mall appears to be experiencing some of the stress of other regional malls, while the surrounding retail district, which includes Lowe's, Walmart, Home Depot, Best Buy, and other credits, appears to maintain considerable strength. Each of these segments has an individual character, and we anticipate a focus on each one, along with integration into a unified corridor concept. However, we anticipate some major issues will include: • Community engagement and common purpose. Key traditional corridors like College Avenue are of profound interest to their cities and stakeholders. People care deeply about the street and what it means to the city, but can have very different agendas about its health and what it means to them. Achieving a shared vision that unites businesses and property owners along the corridor with each other and with adjacent neighbors is a challenging but fundamentally achievable task. • Markets and economics, identifying the dynamics at work in the corridor and surrounding city and addressing the fit between existing buildings, businesses, and future demands. • Land use and scale transitions, including introduction of new uses into the corridor and the relationships of these uses and pressures along with corridor to surrounding established neighbor— hoods. In two of our recent corridor projects (Wauwatosa, WI and Brookings, SD) we have ad— dressed similar issues of scale conflict with corridor—related regulating proposals. • Development opportunities and parameters. The plan will evaluate underused land and sites, showing how they can be developed productively while reinforcing district character. Candidate sites in both the center and along entry corridors will emerge from both our in—depth field investi— gation and public input. • Functional traffic issues including access management; intersection design at certain loca— tions; pedestrian/bicycle access and continuity, crossing points, and paths to buildings; and use of frequent connections between the corridor and Fayetteville's trails. 18186 RDgeee PLANNING • DESIGN RDgbe PLANNING • DESIGN PHASE 2: EDUCATION AND OUTREACH VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables W TASK 1: STARTUP 1.1 KICK—OFF MEETING TASK a: This initial meeting will establish principles and objectives for the study area and help refine the specific PLAN ELEMENTS objectives of this plan. We believe that this meeting should be done in person. It gives us an opportunity to meet city staff, and begin what we know will be a close partnership. An important first order of business will be defining the overall directions for the communications plan. I I r, - a 1.2 COMMUNICATIONS PLAN i As part of the startup process, our team and city staff will tailor the communications plan prior to the start of the project. Elements of the communications plan must be considered carefully to design an effective process that maximizes the city's resources and community participation. The process will include a spectrum of tools: A. Steering Committee. The steering committee meets at strategic milestones of the project to provide direction, mid -course correction, and review deliverables. The staff kick-off will help identify membership of this committee, which should represent a range of stakeholder and community interests. A preliminary timeline is indicated on the schedule following this scope. B. Technical Committee. The project team will meet with staff on a regular basis via phone or webcast, often starting with weekly meetings, then meeting on alternate weeks. C. On—line Tools. E-mail blasts, social media, surveys, and discussion forums contribute to sharing ideas, concepts, and receiving feedback. Task 2.1 identifies specific online techniques, but we have the capability to substitute other methods. D. On—site Tools. We believe strongly in the value of personal meetings and workshops. More traditional methods of attracting the public to meetings such as fliers, posters, postcards, business cards, letters, and ads can be used. E. Logo and Branding. A project logo will be developed to use as the brand for the project. Buttons and other novelties may be used to add interest to the project and fun to the process. 181186 RDgbe PLANNING • DESIGN S VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables TASK 2: COMMUNITY EDUCATION AND OUTREACH 2.1.1 ONLINE INTERACTIVE FORUMS The first element of the education and outreach program established the project's on-line presence. Online tools can engage people from their home, office, or cafe. Typical elements include: A. Project Website. We will develop a website that provides a central home for information, interaction, and input. This includes posting presentations and in -progress working papers and graphics, surveys, meeting notices proceedings, updates, and other information. It also includes interactive tools that enable visitors to post and map comments and ideas. An online mapping tool provides people an opportunity to offer ideas and comments on maps. B. Social Media. We will schedule and coordinate announcements for existing social media forums. C. Survey Monkey. ROG will create and administer a public opinion and preference survey designed to measure patterns of use, frequency of visits, opinions of needs and actions, and other factors. It also includes a opinions of patterns to understand preferred design concepts related to transportation, land use, building form, landscape, lighting, parking, commercial economics, and signage. D. Videos. With our multimedia studio, we can develop an educational video that can be used on-line and by staff in meetings and presentations to introduce the process and introduce issues and possibilities. This may include interviews with leaders, quad-copter fly throughs with animation, and voice-over that tells the story of "why, how, and what" the plan is happening and intends to achieve. Videos will be used during the awareness campaign and for describing the recommendations. 2.1.2. ONSITE PUBLIC EDUCATION AND OUTREACH PROGRAM A. PUBLIC WORKSHOP 1: Kick—off Event. This kick-off event celebrates the beginning of the College Avenue planning process and will include a presentation, stakeholder panel, displays, and interactive materials to initiate the education and outreach process. The kick-off meeting is an opportunity for the public to understand the importance and possibilities of planning for the corridor. Displays at the event encourage people to identify priorities for the study, and share demonstrations of best practices. B. FOCUS GROUP INTERVIEWS. Working with the steering committee and the city, our team will identify stakeholders and conduct a three-day program of stakeholder group discussions to address the project area, its dynamics, potential, and future directions. The seven geographic segments can provide a basis for at least some of these groups, while others might be identified by specific discipline or interest group. We also believe that the University of Arkansas community is also a probable stakeholder group. Our stakeholder groups are an open conversation, and we use our expertise in group process to encourage people to share their opinions. We find this technique to be indispensable, helping us know both the people and the special issues along the corridor. 6 RDgbe PLANNING • DESIGN ABOVE: Tree of Life in Omaha's South Omaha business district, part of an RDG commercial corridor and stretscape project. The Tree of Life is a symbol common to most of the ethnic groups that populated this district, and tells the story of a street without words. VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables C. PUBLIC WORKSHOP 2 and 3: PLANNING WORKSHOPS. Two series of four-day planning and design workshops are central to our process. During each four-day studio, we work on -location with stakeholders, developers, students, and other interested parties to develop concepts for the corridor. Open sessions encourage the public to work alongside the project team to develop, illustrate, and test ideas. Because of the length and diversity of the study area, we think it would be useful for each day's session to locate in and concentrate on an individual segment. Quick results and high energy are features of these workshops, which will use the information gathered in the existing conditions inventory and previous public engagement components to address: 1. A guiding vision for the street. 2. Key market focuses and opportunities. 3. Major functional/infrastructure issues and public investment needs. 4. Redevelopment opportunities, including residential, retail, office, and entrepreneurial development. 5. Design concepts for the public environment, including lighting and streetscape. 6. Connections and relationships (including scale) to adjacent neighborhoods. 7. Placemaking opportunities, including public spaces and art. 8. Multi—modal transportation and access concepts. 9. Sustainable design practices for specific sites and projects. 10. Streetscape sections — scenarios. 11. Image themes and concepts. D. PUBLIC WORKSHOP 4: CONCEPT OPEN HOUSES. This component of the program presents preliminary concepts in an informal, open house format, with short introductory presentations. We anticipate two similar open house sessions on successive nights. The open house gives participants to identify their opinions of various actions and proposals, and their relative priority. E. PUBLIC WORKSHOP 5: PRELIMINARY REPORT OPEN HOUSES. This session, similar in structure to the concept open houses, will present the preliminary plan document and its major recommendations and directions. This will include the refined concept, graphics, and implementation measures, including the proposed regulating plan. F. OTHER EVENTS. Our team takes pride in efforts to maximize community involvement throughout the process. During planned visits, we will meet with other regulatory and interest groups, including student groups, business associations and clubs. We also find that public access or university -based media can be very helpful in reaching various audiences. This program also includes pop-up meetings, where we establish a presence and conduct working and information sessions at the Mall or other available public spaces or community events, farmers' markets, or festivals. G. "SEEING AND BEING SEEN." As people who worked with us on special district projects know, knowing and being known in the community and becoming a trusted friend is very important to us and to the success of this overall effort. We accomplish this by being in town as if we lived in the area, shopping at stores, talking with people on the street, and achieving a sense of common interest and trust with the community. We think this aspect of our approach makes us special to our clients — because you are special to us. 6 RDgbe PLANNING • DESIGN ABOVE: North Vine corridor plan, designed to address significant access and image problems and improve a mall area in Hays, Kansas. Significant parts of the concept are in implementation, including rede- velopment of a deteriorated motel site. VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables 2.2 SCHEDULE AND PROMOTION OF OPPORTUNITIES We establish a specific schedule of events with city staff and the steering committee at the beginning of the process and develop the elements of the public outreach campaign. Successful techniques range from the on-line elements identified above (including website and social media) to retail techniques such as posters in corridor businesses and at public spaces. We know that it is challenging to get people to workshops, and look forward to working with staff and the city's public information office on techniques that have worked well in Fayetteville. 2.3 DELIVERABLE: SUMMARY REPORT RDG will meet with the steering committee to review emerging themes from public meetings and documentation of results. We will post results from each public event on the website and prepare summary reports of each public outreach program and the entire process to staff and the Working Committee. TASK III: PLAN ELEMENTS NOTE: These plan elements will be conceptualized during the Planning Workshop process described above. The Corridor Vision document (Task 3.4) will be generated in preliminary form for review prior to and at the specific element workshops. PHASE 1: 3.1 EXISTING CONDITION ANALYSIS STARTUP 3.1a FIELD INVENTORY We will complete a comprehensive field inventory and analysis of existing conditions. Our inventory is completed on foot and by bicycle, taking the time to go beyond a cursory inventory to understanding the fabric and dynamics of the study area. TASK 2 3.1 b. BASE MAPPING EDUCATION AND OUTREACH RDG will construct a base map using existing GIS maps from various local, state, and federal agencies. The %,,_ base map will include layers that contain the following information: A. Existing land use and zoning B. Building and business inventory, including age, exterior condition, occupancy, assessment of development potential, and property value. Development potential assessment is based on our decades of experience in evaluating structures in development areas. C. Land ownership D. Transportation patterns and facilities, including traffic volume and turning movements; transit service; sidewalks; sidepaths; trail connections; street width; pedestrian crossings; curb cuts; and overall circulation patterns for trucks and servicing, automobiles, bicyclists, and pedestrians 6 RDgbe PLANNING • DESIGN Incorporating residential develop- ment in corridor planning. From top: Marion, IA, Detroit Lakes, MN, Gillette, WY, Norfolk, NE VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables (including circulation on major private sites like multi -tenant retail centers and institutional complexes). E. Urban design inventory, including streetscape elements, gathering spaces, art, and graphics F. Recent, approved, and proposed projects to assess development trends in the study area. G. Environmental inventory through available GIS data. 3.1 c DEVELOPMENT AND REDEVELOPMENT OPPORTUNITY ANALYSIS AND MAP Development opportunities will be identified and categorized based upon the physical inventory. Potential opportunities will include: A. Specific redevelopment sites for detailed study. B. Adaptive reuse opportunities. C. Circulation improvements for pedestrians, bicyclists, and vehicles. D. Open space and civic space enhancement. E. Connections to parks, neighborhoods, and gathering places. 3.2. MARKET ANALYSIS 3.2.1 MARKET SEGMENT REVIEW The retail market assessment approach is built on analyzing current retail performance in relation to potential spending patterns by residents and visitors. Tasks include: A. Distribute business survey and meet with businesses to discuss trends and forecasts. A. Identify current retail inventories and trends through discussions with real estate agents and brokers. Determine the implications for target development sites. B. Analyze current retail sales data for the region broken down by market segment (data from Claritas or ESRI Business Analyst). C. Forecast retail opportunities based on trade area demographics and characteristics. D. Evaluate current business mix and identify potential niches and opportunities. E. Identify current gaps in the market. F. Clarify retention and growth opportunities for retail and the competitive position of the district. G. Discuss redevelopment area's competitive position in relation to other business concentrations in region. H. Identify the potential demand for retail, and assess opportunities for new retail development by market segment. I. Review housing development and candidate sites for development. We will consider housing types and implications for potential pricing. 3.2.2 DEVELOPMENT STRATEGY IMPLICATIONS Much like developing an architectural program before designing a building, the market analysis becomes the development program for the project area. The results of the report will include: A. Recommendations for target markets and segments appropriate to downtown and strategic sites. B. Identifying market strategies to pursue developers and tenants. 18186 RDgPLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables LEFT: Mount Rushmore Road corridor plan, Rapid City, SO. RIGHT: Nieman Road Redesign and corridor plan, Shawnee, KS �.M •tnm.mwwwwmn� — n L7B 1 _ : i ABOVE: Excerpts from Core to Shore District Design Standards, Oklahoma City C. Providing preliminary market evidence of commercial viability for target markets. D. Identifying obstacles to development, relating to policy, infrastructure, transportation, or market forces. E. Identifying methods to retain and grow existing business. F. Prioritizing redevelopment of existing sites. G. Recommending roles of key stakeholders. H. Identifying financing tools to implement projects. 3.2.3 DELIVERABLE: MARKET REVIEW REPORT The consultant team will make a presentation of the market review findings to the Steering Committee. 3.3 TRANSPORTATION PLAN (also incorporates Task 3.6) 3.3.1. TRAFFIC Overall traffic circulation plan, including correction of operational problems, intersection redesign where necessary, access management concepts, and suggested parking lot redesign to accommodate access management proposals and improved pedestrian access to specific destinations. 3.3.2. ACTIVE TRANSPORTATION A. Pedestrian access plan, including sidewalk or path gaps, trail connections, linkages to surrounding neighborhoods, access to individual sites, and enhanced crossing designed concepts at strategic locations along the corridor or other study area intersections. B. Bicycle access plan, including infrastructure to and along the corridor, integration into the Razorback Regional Greenway and other components of the citywide bicycle network, and bicycle support facilities such as parking and wayfinding. C. Transit plan incorporating Ozark Regional Transit and Razorback Transit operations and multimodal connections. D. Recommendations will be coordinated with findings of the city's Active Transportation Plan. 3.4 CORRIDOR VISION 3.4.1. VISION INPUT Finding and conclusions of various aspects of the public outreach and education process will help to generate the corridor vision. 000 k;mT --p --t �.M •tnm.mwwwwmn� — n L7B 1 _ : i ABOVE: Excerpts from Core to Shore District Design Standards, Oklahoma City C. Providing preliminary market evidence of commercial viability for target markets. D. Identifying obstacles to development, relating to policy, infrastructure, transportation, or market forces. E. Identifying methods to retain and grow existing business. F. Prioritizing redevelopment of existing sites. G. Recommending roles of key stakeholders. H. Identifying financing tools to implement projects. 3.2.3 DELIVERABLE: MARKET REVIEW REPORT The consultant team will make a presentation of the market review findings to the Steering Committee. 3.3 TRANSPORTATION PLAN (also incorporates Task 3.6) 3.3.1. TRAFFIC Overall traffic circulation plan, including correction of operational problems, intersection redesign where necessary, access management concepts, and suggested parking lot redesign to accommodate access management proposals and improved pedestrian access to specific destinations. 3.3.2. ACTIVE TRANSPORTATION A. Pedestrian access plan, including sidewalk or path gaps, trail connections, linkages to surrounding neighborhoods, access to individual sites, and enhanced crossing designed concepts at strategic locations along the corridor or other study area intersections. B. Bicycle access plan, including infrastructure to and along the corridor, integration into the Razorback Regional Greenway and other components of the citywide bicycle network, and bicycle support facilities such as parking and wayfinding. C. Transit plan incorporating Ozark Regional Transit and Razorback Transit operations and multimodal connections. D. Recommendations will be coordinated with findings of the city's Active Transportation Plan. 3.4 CORRIDOR VISION 3.4.1. VISION INPUT Finding and conclusions of various aspects of the public outreach and education process will help to generate the corridor vision. 000 VOID SEE REVISED UPDATED CONTRACT RDgbe PLANNING • DESIGN Transect scenarions from planOKC, Oklahoma City Land use massing scenarios from Connecting Edwardsville Plan for the K-32 corridor, Edwardsville, KS scope of work and deliverables 3.4.2. VISION DRAFT In partnership with the Working Committee and staff, development of a Corridor Vision Draft, identifying overall goals, and specific action -oriented objectives. This will be developed in advance of individual elements and a preliminary draft will be posted on-line and on display for public review and comment at the Planning Workshops. It will also be circulated to stakeholders and on display at pop-up locations. 3.4.3. DELIVERABLE: REVISED VISION DRAFT Following the review process, the vision draft will be revised as an in -progress deliverable. 3.5 LAND USE ALTERNATIVES 3.5.1. DEVELOPMENT PROGRAM SCENARIOS In a workshop session with staff and the Working Committee, we will confirm potential development/ redevelopment sites and market-driven development scenarios, based on variations of land use mix, locations and visions based on character of different segments of the corridor, and scale and land use intensity issues. 3.5.2. TEST FITS Based on development scenarios and other community input, we will prepare test fit land plans on candidate sites to establish a range of potential yields and land plans. 3.5.3. LAND USE PLAN Using test fits, we will prepare a land use plan based on ranges of permitted uses, use intensity, and site development conditions. Based on our work with Oklahoma City staff on the city's planOKC comprehensive plan, we have applied intensity -based zoning categories that relate use intensities to character, adjacency conditions, and transportation capacity in place of traditional Euclidean zoning. This, combined with some elements of form -based coding may be relevant to the study area. The land use plan helps provide a basis for the regulating plan identified in Task 3.9. 3.6 TRANSPORTATION IMPROVEMENTS (SEE TASK 3.3) 3.7. STREETSCAPE AND URBAN DESIGN IMPROVEMENTS 3.7.1 STREETSCAPE DIAGRAM We will develop a corridor wide diagram of potential streetscape improvements for review by the Working and Technical Committees, identifying needs and opportunities for streetscape elements, including landscape. lighting, public art, placemaking, green space, street furnishings, and environmental features. Part of the basis for this will be public participation, thematic development, and our observations over time of the choreography of the street. 3.7.2 STREETSCAPE WORKSHOP The RDG team will hold a specific workshop with stakeholders to assess the diagram and discuss expectations and requirements for the proposed streetscape. This will produce a program of elements to be included in the streetscape, along with preferred character images of the streetscape. During this workshop the team will: 6 RDgbe PLANNING • DESIGN ABOVE: From redevelopment and urban form plan for Sioux Falls Railyard redevelopment district VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables A. Review sustainable design opportunities and their potential long-term value to the community. B. Refine major themes for storytelling and art integration and environmental graphics. 3.7.3 CONCEPTUAL DESIGN AND RENDERINGS Based on the tasks above, develop and illustrate streetscape concepts. Renderings include both sketch -up models and realistic before and after renderings that give a highly understandable and contextual view of proposed improvements. 3.8. CAPITAL INFRASTRUCTURE PROGRAM 3.8.1 PROJECT LIST AND OPINIONS OF PROBABLE COST We will generate a list of capital projects, by geographic sector, and calculate planning -level opinions of probable cost for each proposed project. 3.8.2 IMPLEMENTATION WORKSHOP This meeting is a joint workshop of staff and the Working Committee to generate priority criteria and systematically rank the importance and priority and each project based on criteria. This process also calculates private investment impact of the capital program. These priority criteria will be matched with the vision established in the public engagement process, and used to recommend phasing for projects. 3.8.3 IMPLEMENTATION ROADMAP We will then compile the results, using them as a tool to create a time and resource-based capital program for the corridor. We assume a 20 -year program, completed in five-year increments. The plan will also include a financing program, including possible allocation of investment from private and public sources. 3.8.4 ORGANIZATION STRUCTURE Emerging from the results of the Implementation Workshop and Policy Review, the project team will identify leading and supporting agencies/departments to oversee implementation. In addition, we will consider a potential organizational structure on the private side necessary to administer cooperative plan BELOW: Regulating urban form implementation. districts and illustration of application to potential sites, Wauwatosa, WI / �oc�� oneo IMaao-l�aa0 �❑° ITT, c _ � �,agG'ocGGo u9�00"�G Io---a �o SII m� 0 m 5-4*- °oo °�° 13S.911 -1y 13Il W MIM—ily 13 hensili°nel 0Mixetl use • • • VOID SEE REVISED UPDATED CONTRACT RDgbe PLANNING • DESIGN technical and professional support 3.9. REGULATING PLAN TECHNICAL AND PROFESSIONAL .. 3.9.1 REGULATING PLAN WORKSHOP AVAILABLE TO TEAM Developing a land regulation framework may require a special group of meetings with both neighbors and development interests active along the corridor. This process, in combination with earlier stakeholder groups, will help identify potential areas of conflict and flexibility. It will also include extensive collaboration 165 Professionals with the city's current planning staff on issues and controversies in the study area. > Architects 3.9.2 REGULATING PLAN DRAFT > Planners The regulating plan draft will build on the Land Use Plan to develop a consensus -driven concept that > Landscape Architects accommodates the reasonable interests of all stakeholders. As mentioned above, proposed direction > GIS Specialists may replace or modify traditional Euclidean zoning with another format in the study area that introduces intensity- and form -based elements. Certain design standards for building and land planning may also be > Artisans incorporated into a new regulating format. > Graphic Designers 3.10 APPROVAL PROCESS > Videographers 3.10.1 PUBLIC OPEN HOUSE AND PRESENTATION > Illustrators As described earlier, we will conduct a community open house, consisting of a presentation and numerous > Social media experts display boards of the entire plan. The plan will be posted online for public review. In past RDG projects, some > Interactive mapping communities have elected to host the open house as an organized public celebration with vendors, food, tools and community groups. > Survey Monkey tool 3.10.2 PRESENTATION AND EVENT COLLATERAL > Website administrators A. Digital copies of the PowerPoint will be available for community groups to share with their > Video Conferencing membership. B. Digital and hard copy display boards. C. A five-minute video will be produced to act as an executive summary to the process and results. 3.10.3 FORMAL APPROVAL We will present the final document to the Planning Commission and City Council. We often find an informal joint working session of the two approving agencies prior to formal public hearings to be extremely useful. 40•• RDgeeo PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT SCHEDULE I FAYETTEVILLE Issue: February 27, 2018 May June July August September October November December January'17 February March April 1: Startup 2: Community Education and Outreach 0 Deliverables: 1. Presentations 2. Event Collateral Awareness Campaign Communications Plan �ti Survey 1 Interviews 71' Public Online m Focus Groups /ti Workshop 1: _\I/ Workshop Kick-off -I� Workshop 2: Planning Workshop 3: Planning Workshop 4: Concept �b Workshopse m ReportPresentation 3. Meeting Guides -Survey -Social Media Open House -Schedule -Launch Website �ti Survey 2 �1� Targeted �ti Student \� i Program businesses Interviews AV Fieldwork Videos 3.1: Existing Conditions Deliverables:1. Existing Conditions - Narrative/Maps 2. Market Analysis 3.4: 3. Transportation Review - Narrative/Maps 3.2: Market Analysis CorridorVision 4. Vision Draft +GIS data 33: Transportation Review + Video and Visual Library 3.5: Land Use Alternatives Deliverables: 1. Land Use Alternatives and Preferred Concept 2. Tra nspo rtati o n options and Preferred Concept 3. Streetscape Improvement Concepts 3.6: Transportation Improvements +Plan and Section Drawings Community Event 3.7: Streetscape and Urban Design Improvements + Perspective Illustrations by segment + Video Animation 011IN t) Task Start/Close 3.8:CapitalInfrastructureProgram Deliverables: 1.Opinion ofProbable Costs ©2. Steering Committee Meeting Implementation Roadmap 3. Regulating Plan Draft (Standards/Guidelines) 3.9: Regulating Plan TC Technical Committee Meeting x vaeoconreene Deliverables: 3.10: Approval 1. Complete Draft +PDF and InDesign +GIS Steering Committee Kick Off © © © © © © © © Deliverables: 1. Meeting Minutes Committee Tour Discussion Goals and Visioning Submit Conditions Review Vision Review Concepts Review Concepts Regulating Plan Workshop Draft Review Draft Review 2. Presentations 3. Event Collateral Technical Committee Document Review Tasks 3.1-3.3 AttendWorksohp AttendWorksohp Implementation Workshop (video conference) Attend Worksohp Deliverables: 0 rc rc rc rc TC rcrc rc TC rc rc TC 0 rc rc TC rc TC rc TC n TC 0 TC c TC rc TC 1. Meeting Minutes 2. Communication Plan RDgbe PLANNING • DESIGN PHASE 2: EDUCATION AND OUTREACH VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables W TASK 1: STARTUP 1.1 KICK—OFF MEETING TASK a: This initial meeting will establish principles and objectives for the study area and help refine the specific PLAN ELEMENTS objectives of this plan. We believe that this meeting should be done in person. It gives us an opportunity to meet city staff, and begin what we know will be a close partnership. An important first order of business will be defining the overall directions for the communications plan. I I r, - a 1.2 COMMUNICATIONS PLAN i As part of the startup process, our team and city staff will tailor the communications plan prior to the start of the project. Elements of the communications plan must be considered carefully to design an effective process that maximizes the city's resources and community participation. The process will include a spectrum of tools: A. Steering Committee. The steering committee meets at strategic milestones of the project to provide direction, mid -course correction, and review deliverables. The staff kick-off will help identify membership of this committee, which should represent a range of stakeholder and community interests. A preliminary timeline is indicated on the schedule following this scope. B. Technical Committee. The project team will meet with staff on a regular basis via phone or webcast, often starting with weekly meetings, then meeting on alternate weeks. C. On—line Tools. E-mail blasts, social media, surveys, and discussion forums contribute to sharing ideas, concepts, and receiving feedback. Task 2.1 identifies specific online techniques, but we have the capability to substitute other methods. D. On—site Tools. We believe strongly in the value of personal meetings and workshops. More traditional methods of attracting the public to meetings such as fliers, posters, postcards, business cards, letters, and ads can be used. E. Logo and Branding. A project logo will be developed to use as the brand for the project. Buttons and other novelties may be used to add interest to the project and fun to the process. 181186 RDgbe PLANNING • DESIGN S VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables TASK 2: COMMUNITY EDUCATION AND OUTREACH 2.1.1 ONLINE INTERACTIVE FORUMS The first element of the education and outreach program established the project's on-line presence. Online tools can engage people from their home, office, or cafe. Typical elements include: A. Project Website. We will develop a website that provides a central home for information, interaction, and input. This includes posting presentations and in -progress working papers and graphics, surveys, meeting notices proceedings, updates, and other information. It also includes interactive tools that enable visitors to post and map comments and ideas. An online mapping tool provides people an opportunity to offer ideas and comments on maps. B. Social Media. We will schedule and coordinate announcements for existing social media forums. C. Survey Monkey. ROG will create and administer a public opinion and preference survey designed to measure patterns of use, frequency of visits, opinions of needs and actions, and other factors. It also includes a opinions of patterns to understand preferred design concepts related to transportation, land use, building form, landscape, lighting, parking, commercial economics, and signage. D. Videos. With our multimedia studio, we can develop an educational video that can be used on-line and by staff in meetings and presentations to introduce the process and introduce issues and possibilities. This may include interviews with leaders, quad-copter fly throughs with animation, and voice-over that tells the story of "why, how, and what" the plan is happening and intends to achieve. Videos will be used during the awareness campaign and for describing the recommendations. 2.1.2. ONSITE PUBLIC EDUCATION AND OUTREACH PROGRAM A. PUBLIC WORKSHOP 1: Kick—off Event. This kick-off event celebrates the beginning of the College Avenue planning process and will include a presentation, stakeholder panel, displays, and interactive materials to initiate the education and outreach process. The kick-off meeting is an opportunity for the public to understand the importance and possibilities of planning for the corridor. Displays at the event encourage people to identify priorities for the study, and share demonstrations of best practices. B. FOCUS GROUP INTERVIEWS. Working with the steering committee and the city, our team will identify stakeholders and conduct a three-day program of stakeholder group discussions to address the project area, its dynamics, potential, and future directions. The seven geographic segments can provide a basis for at least some of these groups, while others might be identified by specific discipline or interest group. We also believe that the University of Arkansas community is also a probable stakeholder group. Our stakeholder groups are an open conversation, and we use our expertise in group process to encourage people to share their opinions. We find this technique to be indispensable, helping us know both the people and the special issues along the corridor. 6 RDgbe PLANNING • DESIGN ABOVE: Tree of Life in Omaha's South Omaha business district, part of an RDG commercial corridor and stretscape project. The Tree of Life is a symbol common to most of the ethnic groups that populated this district, and tells the story of a street without words. VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables C. PUBLIC WORKSHOP 2 and 3: PLANNING WORKSHOPS. Two series of four-day planning and design workshops are central to our process. During each four-day studio, we work on -location with stakeholders, developers, students, and other interested parties to develop concepts for the corridor. Open sessions encourage the public to work alongside the project team to develop, illustrate, and test ideas. Because of the length and diversity of the study area, we think it would be useful for each day's session to locate in and concentrate on an individual segment. Quick results and high energy are features of these workshops, which will use the information gathered in the existing conditions inventory and previous public engagement components to address: 1. A guiding vision for the street. 2. Key market focuses and opportunities. 3. Major functional/infrastructure issues and public investment needs. 4. Redevelopment opportunities, including residential, retail, office, and entrepreneurial development. 5. Design concepts for the public environment, including lighting and streetscape. 6. Connections and relationships (including scale) to adjacent neighborhoods. 7. Placemaking opportunities, including public spaces and art. 8. Multi—modal transportation and access concepts. 9. Sustainable design practices for specific sites and projects. 10. Streetscape sections — scenarios. 11. Image themes and concepts. D. PUBLIC WORKSHOP 4: CONCEPT OPEN HOUSES. This component of the program presents preliminary concepts in an informal, open house format, with short introductory presentations. We anticipate two similar open house sessions on successive nights. The open house gives participants to identify their opinions of various actions and proposals, and their relative priority. E. PUBLIC WORKSHOP 5: PRELIMINARY REPORT OPEN HOUSES. This session, similar in structure to the concept open houses, will present the preliminary plan document and its major recommendations and directions. This will include the refined concept, graphics, and implementation measures, including the proposed regulating plan. F. OTHER EVENTS. Our team takes pride in efforts to maximize community involvement throughout the process. During planned visits, we will meet with other regulatory and interest groups, including student groups, business associations and clubs. We also find that public access or university -based media can be very helpful in reaching various audiences. This program also includes pop-up meetings, where we establish a presence and conduct working and information sessions at the Mall or other available public spaces or community events, farmers' markets, or festivals. G. "SEEING AND BEING SEEN." As people who worked with us on special district projects know, knowing and being known in the community and becoming a trusted friend is very important to us and to the success of this overall effort. We accomplish this by being in town as if we lived in the area, shopping at stores, talking with people on the street, and achieving a sense of common interest and trust with the community. We think this aspect of our approach makes us special to our clients — because you are special to us. 6 RDgbe PLANNING • DESIGN ABOVE: North Vine corridor plan, designed to address significant access and image problems and improve a mall area in Hays, Kansas. Significant parts of the concept are in implementation, including rede- velopment of a deteriorated motel site. VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables 2.2 SCHEDULE AND PROMOTION OF OPPORTUNITIES We establish a specific schedule of events with city staff and the steering committee at the beginning of the process and develop the elements of the public outreach campaign. Successful techniques range from the on-line elements identified above (including website and social media) to retail techniques such as posters in corridor businesses and at public spaces. We know that it is challenging to get people to workshops, and look forward to working with staff and the city's public information office on techniques that have worked well in Fayetteville. 2.3 DELIVERABLE: SUMMARY REPORT RDG will meet with the steering committee to review emerging themes from public meetings and documentation of results. We will post results from each public event on the website and prepare summary reports of each public outreach program and the entire process to staff and the Working Committee. TASK III: PLAN ELEMENTS NOTE: These plan elements will be conceptualized during the Planning Workshop process described above. The Corridor Vision document (Task 3.4) will be generated in preliminary form for review prior to and at the specific element workshops. PHASE 1: 3.1 EXISTING CONDITION ANALYSIS STARTUP 3.1a FIELD INVENTORY We will complete a comprehensive field inventory and analysis of existing conditions. Our inventory is completed on foot and by bicycle, taking the time to go beyond a cursory inventory to understanding the fabric and dynamics of the study area. TASK 2 3.1 b. BASE MAPPING EDUCATION AND OUTREACH RDG will construct a base map using existing GIS maps from various local, state, and federal agencies. The %,,_ base map will include layers that contain the following information: A. Existing land use and zoning B. Building and business inventory, including age, exterior condition, occupancy, assessment of development potential, and property value. Development potential assessment is based on our decades of experience in evaluating structures in development areas. C. Land ownership D. Transportation patterns and facilities, including traffic volume and turning movements; transit service; sidewalks; sidepaths; trail connections; street width; pedestrian crossings; curb cuts; and overall circulation patterns for trucks and servicing, automobiles, bicyclists, and pedestrians 6 RDgbe PLANNING • DESIGN Incorporating residential develop- ment in corridor planning. From top: Marion, IA, Detroit Lakes, MN, Gillette, WY, Norfolk, NE VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables (including circulation on major private sites like multi -tenant retail centers and institutional complexes). E. Urban design inventory, including streetscape elements, gathering spaces, art, and graphics F. Recent, approved, and proposed projects to assess development trends in the study area. G. Environmental inventory through available GIS data. 3.1 c DEVELOPMENT AND REDEVELOPMENT OPPORTUNITY ANALYSIS AND MAP Development opportunities will be identified and categorized based upon the physical inventory. Potential opportunities will include: A. Specific redevelopment sites for detailed study. B. Adaptive reuse opportunities. C. Circulation improvements for pedestrians, bicyclists, and vehicles. D. Open space and civic space enhancement. E. Connections to parks, neighborhoods, and gathering places. 3.2. MARKET ANALYSIS 3.2.1 MARKET SEGMENT REVIEW The retail market assessment approach is built on analyzing current retail performance in relation to potential spending patterns by residents and visitors. Tasks include: A. Distribute business survey and meet with businesses to discuss trends and forecasts. A. Identify current retail inventories and trends through discussions with real estate agents and brokers. Determine the implications for target development sites. B. Analyze current retail sales data for the region broken down by market segment (data from Claritas or ESRI Business Analyst). C. Forecast retail opportunities based on trade area demographics and characteristics. D. Evaluate current business mix and identify potential niches and opportunities. E. Identify current gaps in the market. F. Clarify retention and growth opportunities for retail and the competitive position of the district. G. Discuss redevelopment area's competitive position in relation to other business concentrations in region. H. Identify the potential demand for retail, and assess opportunities for new retail development by market segment. I. Review housing development and candidate sites for development. We will consider housing types and implications for potential pricing. 3.2.2 DEVELOPMENT STRATEGY IMPLICATIONS Much like developing an architectural program before designing a building, the market analysis becomes the development program for the project area. The results of the report will include: A. Recommendations for target markets and segments appropriate to downtown and strategic sites. B. Identifying market strategies to pursue developers and tenants. 18186 RDgPLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables LEFT: Mount Rushmore Road corridor plan, Rapid City, SO. RIGHT: Nieman Road Redesign and corridor plan, Shawnee, KS �.M •tnm.mwwwwmn� — n L7B 1 _ : i ABOVE: Excerpts from Core to Shore District Design Standards, Oklahoma City C. Providing preliminary market evidence of commercial viability for target markets. D. Identifying obstacles to development, relating to policy, infrastructure, transportation, or market forces. E. Identifying methods to retain and grow existing business. F. Prioritizing redevelopment of existing sites. G. Recommending roles of key stakeholders. H. Identifying financing tools to implement projects. 3.2.3 DELIVERABLE: MARKET REVIEW REPORT The consultant team will make a presentation of the market review findings to the Steering Committee. 3.3 TRANSPORTATION PLAN (also incorporates Task 3.6) 3.3.1. TRAFFIC Overall traffic circulation plan, including correction of operational problems, intersection redesign where necessary, access management concepts, and suggested parking lot redesign to accommodate access management proposals and improved pedestrian access to specific destinations. 3.3.2. ACTIVE TRANSPORTATION A. Pedestrian access plan, including sidewalk or path gaps, trail connections, linkages to surrounding neighborhoods, access to individual sites, and enhanced crossing designed concepts at strategic locations along the corridor or other study area intersections. B. Bicycle access plan, including infrastructure to and along the corridor, integration into the Razorback Regional Greenway and other components of the citywide bicycle network, and bicycle support facilities such as parking and wayfinding. C. Transit plan incorporating Ozark Regional Transit and Razorback Transit operations and multimodal connections. D. Recommendations will be coordinated with findings of the city's Active Transportation Plan. 3.4 CORRIDOR VISION 3.4.1. VISION INPUT Finding and conclusions of various aspects of the public outreach and education process will help to generate the corridor vision. 000 k;mT --p --t �.M •tnm.mwwwwmn� — n L7B 1 _ : i ABOVE: Excerpts from Core to Shore District Design Standards, Oklahoma City C. Providing preliminary market evidence of commercial viability for target markets. D. Identifying obstacles to development, relating to policy, infrastructure, transportation, or market forces. E. Identifying methods to retain and grow existing business. F. Prioritizing redevelopment of existing sites. G. Recommending roles of key stakeholders. H. Identifying financing tools to implement projects. 3.2.3 DELIVERABLE: MARKET REVIEW REPORT The consultant team will make a presentation of the market review findings to the Steering Committee. 3.3 TRANSPORTATION PLAN (also incorporates Task 3.6) 3.3.1. TRAFFIC Overall traffic circulation plan, including correction of operational problems, intersection redesign where necessary, access management concepts, and suggested parking lot redesign to accommodate access management proposals and improved pedestrian access to specific destinations. 3.3.2. ACTIVE TRANSPORTATION A. Pedestrian access plan, including sidewalk or path gaps, trail connections, linkages to surrounding neighborhoods, access to individual sites, and enhanced crossing designed concepts at strategic locations along the corridor or other study area intersections. B. Bicycle access plan, including infrastructure to and along the corridor, integration into the Razorback Regional Greenway and other components of the citywide bicycle network, and bicycle support facilities such as parking and wayfinding. C. Transit plan incorporating Ozark Regional Transit and Razorback Transit operations and multimodal connections. D. Recommendations will be coordinated with findings of the city's Active Transportation Plan. 3.4 CORRIDOR VISION 3.4.1. VISION INPUT Finding and conclusions of various aspects of the public outreach and education process will help to generate the corridor vision. 000 VOID SEE REVISED UPDATED CONTRACT RDgbe PLANNING • DESIGN Transect scenarions from planOKC, Oklahoma City Land use massing scenarios from Connecting Edwardsville Plan for the K-32 corridor, Edwardsville, KS scope of work and deliverables 3.4.2. VISION DRAFT In partnership with the Working Committee and staff, development of a Corridor Vision Draft, identifying overall goals, and specific action -oriented objectives. This will be developed in advance of individual elements and a preliminary draft will be posted on-line and on display for public review and comment at the Planning Workshops. It will also be circulated to stakeholders and on display at pop-up locations. 3.4.3. DELIVERABLE: REVISED VISION DRAFT Following the review process, the vision draft will be revised as an in -progress deliverable. 3.5 LAND USE ALTERNATIVES 3.5.1. DEVELOPMENT PROGRAM SCENARIOS In a workshop session with staff and the Working Committee, we will confirm potential development/ redevelopment sites and market-driven development scenarios, based on variations of land use mix, locations and visions based on character of different segments of the corridor, and scale and land use intensity issues. 3.5.2. TEST FITS Based on development scenarios and other community input, we will prepare test fit land plans on candidate sites to establish a range of potential yields and land plans. 3.5.3. LAND USE PLAN Using test fits, we will prepare a land use plan based on ranges of permitted uses, use intensity, and site development conditions. Based on our work with Oklahoma City staff on the city's planOKC comprehensive plan, we have applied intensity -based zoning categories that relate use intensities to character, adjacency conditions, and transportation capacity in place of traditional Euclidean zoning. This, combined with some elements of form -based coding may be relevant to the study area. The land use plan helps provide a basis for the regulating plan identified in Task 3.9. 3.6 TRANSPORTATION IMPROVEMENTS (SEE TASK 3.3) 3.7. STREETSCAPE AND URBAN DESIGN IMPROVEMENTS 3.7.1 STREETSCAPE DIAGRAM We will develop a corridor wide diagram of potential streetscape improvements for review by the Working and Technical Committees, identifying needs and opportunities for streetscape elements, including landscape. lighting, public art, placemaking, green space, street furnishings, and environmental features. Part of the basis for this will be public participation, thematic development, and our observations over time of the choreography of the street. 3.7.2 STREETSCAPE WORKSHOP The RDG team will hold a specific workshop with stakeholders to assess the diagram and discuss expectations and requirements for the proposed streetscape. This will produce a program of elements to be included in the streetscape, along with preferred character images of the streetscape. During this workshop the team will: 6 RDgbe PLANNING • DESIGN ABOVE: From redevelopment and urban form plan for Sioux Falls Railyard redevelopment district VOID SEE REVISED UPDATED CONTRACT scope of work and deliverables A. Review sustainable design opportunities and their potential long-term value to the community. B. Refine major themes for storytelling and art integration and environmental graphics. 3.7.3 CONCEPTUAL DESIGN AND RENDERINGS Based on the tasks above, develop and illustrate streetscape concepts. Renderings include both sketch -up models and realistic before and after renderings that give a highly understandable and contextual view of proposed improvements. 3.8. CAPITAL INFRASTRUCTURE PROGRAM 3.8.1 PROJECT LIST AND OPINIONS OF PROBABLE COST We will generate a list of capital projects, by geographic sector, and calculate planning -level opinions of probable cost for each proposed project. 3.8.2 IMPLEMENTATION WORKSHOP This meeting is a joint workshop of staff and the Working Committee to generate priority criteria and systematically rank the importance and priority and each project based on criteria. This process also calculates private investment impact of the capital program. These priority criteria will be matched with the vision established in the public engagement process, and used to recommend phasing for projects. 3.8.3 IMPLEMENTATION ROADMAP We will then compile the results, using them as a tool to create a time and resource-based capital program for the corridor. We assume a 20 -year program, completed in five-year increments. The plan will also include a financing program, including possible allocation of investment from private and public sources. 3.8.4 ORGANIZATION STRUCTURE Emerging from the results of the Implementation Workshop and Policy Review, the project team will identify leading and supporting agencies/departments to oversee implementation. In addition, we will consider a potential organizational structure on the private side necessary to administer cooperative plan BELOW: Regulating urban form implementation. districts and illustration of application to potential sites, Wauwatosa, WI / �oc�� oneo IMaao-l�aa0 �❑° ITT, c _ � �,agG'ocGGo u9�00"�G Io---a �o SII m� 0 m 5-4*- °oo °�° 13S.911 -1y 13Il W MIM—ily 13 hensili°nel 0Mixetl use • • • VOID SEE REVISED UPDATED CONTRACT RDgbe PLANNING • DESIGN technical and professional support 3.9. REGULATING PLAN TECHNICAL AND PROFESSIONAL .. 3.9.1 REGULATING PLAN WORKSHOP AVAILABLE TO TEAM Developing a land regulation framework may require a special group of meetings with both neighbors and development interests active along the corridor. This process, in combination with earlier stakeholder groups, will help identify potential areas of conflict and flexibility. It will also include extensive collaboration 165 Professionals with the city's current planning staff on issues and controversies in the study area. > Architects 3.9.2 REGULATING PLAN DRAFT > Planners The regulating plan draft will build on the Land Use Plan to develop a consensus -driven concept that > Landscape Architects accommodates the reasonable interests of all stakeholders. As mentioned above, proposed direction > GIS Specialists may replace or modify traditional Euclidean zoning with another format in the study area that introduces intensity- and form -based elements. Certain design standards for building and land planning may also be > Artisans incorporated into a new regulating format. > Graphic Designers 3.10 APPROVAL PROCESS > Videographers 3.10.1 PUBLIC OPEN HOUSE AND PRESENTATION > Illustrators As described earlier, we will conduct a community open house, consisting of a presentation and numerous > Social media experts display boards of the entire plan. The plan will be posted online for public review. In past RDG projects, some > Interactive mapping communities have elected to host the open house as an organized public celebration with vendors, food, tools and community groups. > Survey Monkey tool 3.10.2 PRESENTATION AND EVENT COLLATERAL > Website administrators A. Digital copies of the PowerPoint will be available for community groups to share with their > Video Conferencing membership. B. Digital and hard copy display boards. C. A five-minute video will be produced to act as an executive summary to the process and results. 3.10.3 FORMAL APPROVAL We will present the final document to the Planning Commission and City Council. We often find an informal joint working session of the two approving agencies prior to formal public hearings to be extremely useful. 40•• RDgeeo PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT SCHEDULE I FAYETTEVILLE Issue: February 27, 2018 May June July August September October November December January'17 February March April 1: Startup 2: Community Education and Outreach 0 Deliverables: 1. Presentations 2. Event Collateral Awareness Campaign Communications Plan �ti Survey 1 Interviews 71' Public Online m Focus Groups /ti Workshop 1: _\I/ Workshop Kick-off -I� Workshop 2: Planning Workshop 3: Planning Workshop 4: Concept �b Workshopse m ReportPresentation 3. Meeting Guides -Survey -Social Media Open House -Schedule -Launch Website �ti Survey 2 �1� Targeted �ti Student \� i Program businesses Interviews AV Fieldwork Videos 3.1: Existing Conditions Deliverables:1. Existing Conditions - Narrative/Maps 2. Market Analysis 3.4: 3. Transportation Review - Narrative/Maps 3.2: Market Analysis CorridorVision 4. Vision Draft +GIS data 33: Transportation Review + Video and Visual Library 3.5: Land Use Alternatives Deliverables: 1. Land Use Alternatives and Preferred Concept 2. Tra nspo rtati o n options and Preferred Concept 3. Streetscape Improvement Concepts 3.6: Transportation Improvements +Plan and Section Drawings Community Event 3.7: Streetscape and Urban Design Improvements + Perspective Illustrations by segment + Video Animation 011IN t) Task Start/Close 3.8:CapitalInfrastructureProgram Deliverables: 1.Opinion ofProbable Costs ©2. Steering Committee Meeting Implementation Roadmap 3. Regulating Plan Draft (Standards/Guidelines) 3.9: Regulating Plan TC Technical Committee Meeting x vaeoconreene Deliverables: 3.10: Approval 1. Complete Draft +PDF and InDesign +GIS Steering Committee Kick Off © © © © © © © © Deliverables: 1. Meeting Minutes Committee Tour Discussion Goals and Visioning Submit Conditions Review Vision Review Concepts Review Concepts Regulating Plan Workshop Draft Review Draft Review 2. Presentations 3. Event Collateral Technical Committee Document Review Tasks 3.1-3.3 AttendWorksohp AttendWorksohp Implementation Workshop (video conference) Attend Worksohp Deliverables: 0 rc rc rc rc TC rcrc rc TC rc rc TC 0 rc rc TC rc TC rc TC n TC 0 TC c TC rc TC 1. Meeting Minutes 2. Communication Plan RDgeee PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT RDg*99 PLANNING • DESIGN Firm Introductions RDG Planning & Design is a network of design and planning professionals, dedicated to applying our talents in extraordinary ways. We're architects, landscape architects, engineers, artists and planners with a passion for design, and a drive to make a difference. Beyond creating a space you love, we want you to enjoy the process of getting there. With offices in Omaha (NE); Des Moines (IA); Kansas City and St. Louis (MO); and Ft. Myers (FL), RDG Planning & Designed is employee -owned. More than 72% of our employees own stock in the company. rwvm RDG's Community and Regional Planning group provides a wide variety of design and planning services. With a growing national practice, RDG is a regional leader in urban design, downtown and housing planning, comprehensive planning, and enhancement of transportation corridors. Since our formation in 1989, we have worked in more than 300 large and small communities throughout the Midwest. Garver is a multi -disciplined engineering, planning, architectural, environmental, and surveying services firm with 500 employees company -wide. Garver offers a wide range of services with a focus on transportation, survey, aviation, construction, facilities design, federal, power, and water projects. Engineering News -Record lists Garver on its prestigious Top 500 Design Firms list, while Zweig Group has recognized Garver as a best firm to work for in the multi- discipline category for four consecutive years. Garver will celebrate a century of doing business in 2019. Gruen Gruen + Associates (GG+A) have specialized identifying strategic action plans based on anticipating changes in demography, consumer, user, or citizen preferences, and technology. Market research, financial analysis, and studies of the real estate economic conditions within relevant market areas have frequently been combined to assist cities to make and implement decisions about planning, capital facilities, budgeting, redevelopment, and policies to enhance and revitalize existing retailing areas, commercial corridors, business parks, and residential neighborhoods and program new retail and downtown developments as well as housing, hotel, business park and visitor attractions. GG+A has provides organizational strategy and economic development programming, marketing and branding strategy and business retention and recruitment assistance. 000 RDg*oo PLANNING • DESIGN REFERENCE: Kelly Hayworth City Administrator 319.278.5286 khayworth@ci.coralville. ia.us VOID SEE REVISED UPDATED CONTRACT qualifications and experience Coralville Highway 6 Strip and Town Center Redevelopment District CORALVILLE, IOWA The US 6 corridor in Coralville, Iowa, a suburb of Iowa City and heavily influenced by the University of Iowa, was once considered one of the state's worst urban environments, a harsh corridor of marginal businesses, chaotic signage, and no place for pedestrians or public life. This project, developed in phases in conjunction with a roadway improvement project, transformed this corridor into a vital engine for economic development and an image center for the city — marketed as "a classy strip that's worth the trip." The corridor project included include landscaping, lighting, a multiuse path, access management, and new graphics. It led to redevelopment of an adjacent, underused area into a new town center district, with a redevelopment master plan, streetscape elements, and form -based design standards also guided by RDG. REFERENCE: Jeff Schmitt Chief Planning and Zoning Official Planning and Building Services City Hall, Ground Floor 224 West Ninth Street P.O. Box 7402 Sioux Falls, SO 57117-7402 605.367.8891 jschmitt@SIOUXFALLS.org Shape Sioux Falls Design Standards SIOUX FALLS, SOUTH DAKOTA Pr -,',I 100 e. lIrii► - The Sioux Falls Land Development and Use Standards provided a unique opportunity for the city to identify those components of development character that residents felt were most important to neighborhood and major corridor quality. Ultimately these preferences drove design standards regulating those characteristics. Through a highly participatory process, RDG designed and led the visual listening process organized in the context of a typology of Sioux Falls neighborhoods. The results of this process helped identify those characteristics most important to residents that were then incorporated into the City's Zoning Ordinance. VOID SEE REVISED UPDATED CONTRACT RDg,,• qualifications and experience PLANNING • DESIGN North Avenue Corridor - East Tosa and MidTown Plans WAUWATOSA, WI North Avenue in Wauwatosa, a first-tier suburb of Milwaukee, is a mixed use community street, notable for its variety of goods, services, food, and experiences. RDG's work on this corridor has proceeded in two phases — the one -mile long East Tosa segment, adjacent to Milwaukee (completed in 2013) and the slightly long and adjacent MidTown Tosa segment, completed in 2018. East Tosa was experiencing significant REFERENCE: Kathy Ehley disinvestment, business change, and internal discord which the planning process was designed to reverse. Mayor The East Tosa Plan provided a coordinated approach to complete street design and planning, open spaces, City of Wauwatosa 7725 W. North Ave. parking, redevelopment concepts, marketing, and land use planning. The result has been a dramatic Wauwatosa, WI 53213 renewal of new business investment along the street, creating one of Milwaukee's most vital neighborhood 414.479.8900 mayor@wauwatosa.net entertainment and activity districts. Jeff Roznowski Steering Committee Chair�� jroznowski@wi.rr.com I I��� '''._p Via' a Pr•°; 0„d , 414-803-9500 ng The adjacent MidTown Tosa area presented a different set of issues, including a very fine-grained mix of residential and neighborhood uses, significant public facilities, pressures for higher density development, and very well -organized and articulate surrounding urban neighborhoods. THe recently completed MidTown plan for North Avenue addressed such issues as streetscape renewal, public space, pedestrian and bicycle access and safety, neighborhood -scaled potential for underused sites, and management of urban form and scale. It included a deep analysis of building form and recommendations for a regulating plan based on individual character districts, address issues of height, building form, varying setbacks, and presentation to the street. As in East Tosa, the new plan has been highly praised for its comprehensiveness, detail, and ability to reach consensus and common cause among diverse interests. 011111111111 VOID SEE REVISED UPDATED CONTRACT RDso qualifications and experience PLANNING • DESIGN Nieman Road Reallocation Right of -Way Plan SHAWNEE, KANSAS This project envisions a new future for this mixed use corridor through the center of a rapidly growing suburban city in the Kansas City metropolitan area. Nieman Road, an aging commercial strip, is viewed REFERENCE: as the traditional main corridor of Shawnee and has been the subject of intense community interest and David Holtwick varying opinions, beginning with a debate over the character of this four -lane street and its role in the city. Project Manager City of Shawnee The process achieved consensus though a collaboration with stakeholders in public design workshops and dholtwick@cityofshawnee,org a presentation and evaluation of fully developed and comparable alternatives. The recommended result is Carol Gonzales a four to three lane reduction, alteration of the street channel to provide an enhanced multi -use sidepath, (former Shawnee City Manager) access management careful) tuned to the needs of adjacent businesses, and streetsca a and interpretive Mid-America Regional Council g Y 1 p p Director of Finance & features that make a valued public place of this key corridor. Positive public response has greatly Administration 816.474.4240 accelerated implementation of the project, which is now in the construction document phase. REFERENCE: Matt Flynn Planning Manager 226 West 4th St Davenport, Iowa 52801 563.326.7743 mflynn@ci. davenport. ia. us Older Commercial Corridors Revitalization Study DAVENPORT, IOWA RDG was retained by the City of Davenport to analyze existing conditions on several of the City's older commercial corridors and develop recommended actions the City should take to encourage revitalization. The corridors included the Brady/Harrison/Welcome Way one-way pairs, Locust Street, and Rockingham Road. Two of these corridors, Brady/Harrison/Welcome Way and Locust Street, transverse the range of historical development in Davenport, from the downtown area through mid-century development areas to current suburban -style development. The third corridor, Rockingham Road, crosses the old heavy industrial district and reflects a mixed use development pattern, with residences in close proximity to industry. In subsequent years, the city has placed a major focus on implementing recommendations for the Hilltop District along the Harrison Street corridor, which is emerging as a major mixed use node. sd RDgo* PLANNING • DESIGN REFERENCE: Mike Struck Community Development Director City of Brookings P.O. Box 270 520 Third Street Brookings, South Dakota 57006 Phone: (605) 697-8635 E-mail: mstruck@ cityofbrookings.org VOID SEE REVISED UPDATED CONTRACT qualifications and experience Brookings Comprehensive Plan BROOKINGS, SOUTH DAKOTA RDG has developed a new comprehensive plan for the City of Brookings, home of South Dakota State University, to guide the rapid growth pressure within a framework of significant environmental constraints. A major plan component addresses the character and development pressures on the 6th Street Corridor, the primary entryway to the city, the university campus, and the strong downtown business district. The corridor plan addresses functionality, community image, land use mix, and multi -modal; transportation. It also addresses the scale and design of new development, as recent mixed use development projects along the corridor have created substantial concern from adjacent single-family urban neighborhoods. Based on public input and extensive study of the corridor, the comprehensive plan includes a policy guidebook that maximizes compatibility between new development and existing neighborhoods along the corridor. F_ -a _. L I IS l ¢ 0es gn Gay e�t A 8th street _ _ ------ - — I I 1t L _ L . L. 4th c Uff i a i� I � US 69 Corridor Management Plan FORT SCOTT AND BOURBON COUNTY, KANSAS The US 69 Corridor Management Plan, prepared by RDG and Felsburg Holt & Ullevig, establishes a unified vision to guide public and private development along the US 69 corridor in southern Bourbon County. The vision defines a framework for transportation and land use decisions to 2040, based on the opportunities REFERENCE: Mike Moriarty and challenges that affect the nature and extent of potential improvements. The study evaluates future Bureau Chief of Transportation Planning, traffic operations to determine if and how the existing US 69 alignment can continue to provide safe and Kansas Department efficient travel well into the future, including such issues as access management and active transportation. of Transportation 700 SW Harrison It envisions US 69 as a true community corridor, mixing civic life, the natural environment, and a National Topeka, KS, 66603 Historic Landmark and distinctive downtown. The implementation of this plan addresses both the local 785.296.8864 mike.moriarry@ks.gov community needs and regional travel demands, and guides transportation and land development decisions. VOID SEE REVISED UPDATED CONTRACT MOUNT COMFORT ROAD Fayetteville, Arkansas Mount Comfort Road, a minor arterial street, was widened for 1.5 miles to improve the link between rapidly developing residential areas and 1-49 and to provide better service to two public schools located off Mount Comfort Road. Garver provided professional engineering services to study and design improvements to Mount Comfort Road from 1-49 to Rupple Road, approximately 8,000 linear feet; relocate and replace Shiloh Drive with new street construction, approximately 2,600 linear feet; and widen the ARDOT ramp, approximately 600 linear feet. Garver's services included a traffic study, three alternate schematic designs for public involvement meetings, complete design, permitting, bidding, and construction -phase administration. Garver's role also included coordination with the City, the public, and ARDOT. The two-lane road without curb and gutter was expanded to four lanes, and the project incorporated sidewalks, bike lanes, drainage upgrades, turning lanes, and intersection realignments. Improvements also included new traffic control signals at four intersections, off-site drainage improvements, and extensive water and sanitary sewer relocations. The water relocations included 4,400 linear feet of primarily 12 -inch water lines, and the sanitary sewer relocations included 5,600 linear feet of primarily 8 -inch gravity sewer lines. An essential element in helping traffic flow better involved improving Mount Comfort Road's connection with 1-49, which meant redesigning the way multiple legs of traffic interact. This required widening an 1-49 off -ramp, relocating the frontage road to provide additional separation with the 1-49 ramps, and moving Deane Solomon Road to interact with a secondary street. During the construction phase, Garver initiated steps to recycle and reuse waste material to save the City money. Garver's Construction Administration and Observation Team worked with the Contractor to recycle the milled asphalt and reuse excavated material as fill for a future street project adjacent to the site. This included utilizing approximately 5,000 cubic yards of excavated soil in collaboration with plans to extend connecting Rupple Road. In addition, a field change during construction added five -foot -wide bike lanes on each side of the road for a mile. The bike lane connects with trails in the City of Fayetteville's trails system. VOID SEE REVISED UPDATED CONTRACT CATO SPRINGS ROAD Fayetteville, Arkansas Garver performed traffic studies, design and property surveys, conceptual design, and final design services to improve Cato Springs Road from School Avenue to Razorback Road. The street was reconstructed and widened, including curb and gutter and drainage improvements. The typical section is two lanes (with three lanes at appropriate intersections) with curb and gutter and sidewalks on both sides with variable green space. Garver designed a truss span to accommodate pedestrian and bicycle traffic crossing Cato Springs Creek and replaced the bridge slab on the existing bridge. Garver also provided engineering services to relocate water and sewer facilities. The water relocations included 5,500 linear feet of primarily 8 -inch water lines, and the sanitary sewer relocations included 200 linear feet of 8 -inch gravity sewer lines. Environmental studies consistent with the National Environmental Policy Act were included and required completing a Tier III Categorical Exclusion (Environmental Documentation). Environmental work entailed conducting a stream/ wetland delineation; coordinating with the U.S. Fish and Wildlife Service regarding threatened or endangered species, State Historic Preservation Office regarding cultural resources, and the U.S. Army Corps of Engineers (USACE); and addressing pertinent information related to floodplains, noise levels, hazardous waste, prime farmland, water quality, and other potential impacts associated with the project. USACE coordination involved obtaining a jurisdictional determination of "waters of the U.S." and obtaining a Section 404 authorized nationwide permit regarding impacts to waters of the United States. As part of another contract, Garver provided surveying, environmental, design, and bidding services as well as ARDOT permits to improve the Cato Springs Trail, a pedestrian/bicycle trail. Improvements included extending the trail approximately 2.3 miles from Town Branch Trail to the Fayetteville Regional Park with lighting; crossings under existing bridge structures at 1-49, Highway 265, A&M Railroad, and Cato Springs Road; and new bridges over Cato Springs Branch and Fulbright Expressway main lanes. VOID SEE REVISED UPDATED CONTRACT GRUEN GRUEN + ASSOCIATES' EXPERIENCE Since its founding in 1970 Gruen Gruen + Associates has worked with land owners and public entities that regulate land use to identify market responsive plans that maximize land values and private and public returns from development and redevelopment. The market research and real estate financial analysis Gruen Gruen + Associates conducts results in land use plans and development programs in which the whole of the development guided by the plans equals more than the sum of the individual parts. Our pre -development services for land owners go beyond identifying the general plan and uses of land value maximizing plans. We position the land and help effectively market it to the developers, builders, or users whose unique capabilities can best implement the land value maximizing identified development. Market research, financial analysis, and studies of the real estate economic conditions within relevant market areas have frequently been combined to assist cities to make and implement decisions about planning, redevelopment, and policies to enhance and revitalize existing retailing areas and program new retail, office, residential, hotel, and mixed-use developments. Survey research, focus panels, and demographic analysis have been frequently used by GG+A teams identifying re -tenanting, modernization, and other strategic actions to improve the competitive strength of downtowns and regional, specialty, and community shopping areas. Examples include the Downtown Scottsdale waterfront program/new Nordstrom's in Scottsdale (AZ); the San Francisco Centre vertical mall in San Francisco (CA); Regency Centers' Shops at Highland Village development in Highland Village (TX); the Briargate Town Center in Colorado Springs (CO); Third Street Properties in Naples (FL); Settler's Landing in Downtown Cleveland (OH); and the multiple award-winning Rivermark Village in Silicon Valley. We have learned that each community has its own economic and social culture so that what works well for one community cannot be used as a template for others that differ in their histories and social geographies. We have also learned that success depends upon knowing the right questions to ask and having the expertise to know which tools and techniques are most cost-effective in obtaining answers. We also believe that our clients obtain the best value from the realistic and implementable action plans and transactions we produce, rather than four-color reports that are not grounded in economic and market realities. The examples of prior assignments describe GG+A's expertise in conducting realistic market demand forecasts and evaluations. If a market analysis is unable to be translated into improved decision- making and implementation actions, including giving developers and their financing sources a leg -up on their due diligence, it will be merely consigned to a dust -covered shelf when the objective should be viable on -the -ground- projects or other actions. REFERENCES Matthew A. Carran Erin Perreault, AICP Director of Community Development Manager, Scottsdale Long Range Planning Services Village of Menomonee Falls City of Scottsdale Menomonee Falls, W153051-3140 Scottsdale, AZ 85251 262-532-4270 480.312.7093 mcarran a,menomonee-falls.org eperreault e ScottsdaleAZ.gov VOID SEE REVISED UPDATED CONTRACT RELEVANT PAST EXPERIENCE Envision Olathe Market Study — RDG and GG+A • Market Reconnaissance and Strategic Polices for Bell Road Corridor — Scottsdale, AZ • Real Estate Economic Analysis of Use Options in Southern Scottsdale, AZ • Market for Retail and Office Uses and Strategy for Enhancement of Southern Scottsdale, AZ • Retail and Entertainment Strategy for Downtown Riverside, AZ • Assessment of Economic Base and Forecast of Building Space Demand — Bettendorf, IA (in association with RDG) • Facility Reuse Study of Historic Armory — Park Rapids, MN (in association with RDG) • Retail Assessment and Forecast for Waupaca, WI (in association with RDG) • Development Demand and Proforma Analysis for Olathe, KS (in association with RDG) • Potential Demand for Office, Retail, and Residential Space in Downtown Reno and the Retrac Corridor • Market for Retail, Residential, and Office Space in Downtown Santa Rosa • Market Analysis and Strategic Action Plan for Queen Creek Town Center Plan Update • Economic, Social, Demographic, and Technological Shifts, Real Estate Market Trends and Implications for Menomonee Falls, WI • Market for Office and Industrial Uses in the North Washington Subare — Thornton • Economic Development Strategy and Incentive Policy for Gurnee, IL • Market Analysis and Strategic Action Plan for Downtown Lincoln, CA • Market Analysis and Strategic Action Plan for Downtown Glen Ellyn • Market Analysis and Strategic Action Plan for Downtown Haverhill • Development Forecasts and Policy for Comprehensive Plan — Menomonee Fall, WI RDgeee PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT RD ••• • PLANNING • DESIGN list of project personnel Marty Shukert, FAICP 230+ Hours $215 Hourly Rate Principal Planner and Designer 135% availability 28 Years at RDG Marty will be the principal planner and provide direction throughout the project. He is a favored speaker at both state and national conferences including presenting on market-based planning at the American Planning Association's National Conference. Marry will be involved throughout the entire project. Cory Scott, AICP 80+ Hours ( $135 Hourly Rate Project Coordinator 155% availability 18 Years at RDG Cory will manage the day-to-day coordination of the project and its production. He has presented at numerous conferences and received several awards for innovation. Cory will organize large events. Laura Kessel, ASLA 40+ Hours Urban Designer 145% availability $130 Hourly Rate Laura will work on land use redevelopment concepts and contribute to the streetscape elements during the 8 Years at RDG design studio. Cary Thomsen, ASLA 40+ Hours Urban Designer 135% availability $115 Hourly Rate 10 Years at RDG Cary will work on the streetscape concept and branding elements during the design studio. He has been intstrumental in the successful design and implementation of many award-winning streetscape projects. RDG Support 100+ Hours $85 Hourly RVate Supporting the project team is a staff of —165 people, including planners, architects, landscapea architects, Yearsary artisans, engineers, marketing and social media professionals, artisans, and graphic designers. As project needs arise, we have the opportunity and capacity to share resources. James Walden, AICP I Garver 130+HoursPlanner and Local Liaison 155% availability $153 Hourly Rate 3 Years at Garver James will be a key contributor throughout the project, coordinating efforts among the Garver team and contributing to the development regulations with Marty. Juliet Richey, AICP, CFM, ASLA I Garver 190+ Hours i` Urban Designer 155% availability $122 Hourly Rate Juliet will provide the team more "local" boots on the ground. Inevitably, short -notice meetings come up or <1 Year at Garver a rapid response needs to be made, so Juliet becomes an increasingly valuable resource for the city. Nicci Tiner I Garver 40+ Hours Engineers 145% availability $254 Hourly Rate Nicci brings continuity from Fayetteville's Transportation Plan to the College Avenue Project. Nicci will 26 Years oversee concepts and recommendations related to transportation enhancements. Ron Petrie, PE and Jeff Webb I Garver 120+ Hours Engineers 145% availability $254/$166 Hourlyik 9and 17 Years Ron and Jeff will be a key contributors to understanding transportation conditions and testing strategies for implementation. RDg,00* PLANNING • DESIGN 80+ Hours $240 Hourly Rate 25+ Years VOID SEE REVISED UPDATED CONTRACT list of project personnel Aaron Gruen and Debra Jeans Economists I Gruen Gruen + Associates Aaron and Debra have completed market studies across the country. RDG and GG+A have teamed on numerous projects together preparing investment analysis and economic and fiscal impact studies. CITY OF FAYETTEVILLE _ [Andrew Garner] Marty Shukert - Principal Planner Cory Scott - Project Coordinator STEERING COMMITTEE TECHNICAL COMMITTEE 4100 STARTUP & COMMUNICATIONS EXISTING CONDITIONS PLAN COMMUNITY OUTREACH & TRANSPORTATION MARKET ANALYSIS Cor ScottRDG Y Project Team REVIEW Gruen Gruen + Associates , Project Team Marty Shukert LAND USE TRANSPORTATION STREETSCAPE CORRIDOR VISION ALTERNATIVES IMPROVEMENTS & URBAN DESIGN Marty Shukert Marty Shukert Garver - All Cary Thomsen Cory Scott, RDG Laura Kessel Marty Shukert - Active Laura Kessel Juliet Richey, Garver Marty Shukert CAPITAL INFRASTRUCTURE REGULATING PLAN APPROVAL IMPLEMENTATION Garver Team Marty Shukert, RDG Marty Shukert, RDG SUPPORT James Walden, Garver Randy Sandford, SEH Project Team 4100 RDgoee PLANNING • DESIGN EDUCATION: 1974, University of Cal iforn ia-Berkeley, Masters of Architecture 1971, Yale University, Bachelor in Division IV Studies (City Planning) Magna Cum Laude REGISTRATIONS: 2004, Fellow of the American Institute of Certified Planners 1984, American Institute of Certified Planners AFFILIATIONS: Past Chair - Mayor's Bicycle and Pedestrian Advisory Committee Past Executive Committee - Live Well Omaha Kids Leadership Committee - Live Well Omaha Certified Instructor - League of American Bicyclists Board Member, 75 North Community Development Corporation Board Member, Nebraska Bicycling Alliance VOID SEE REVISED UPDATED CONTRACT Martin H. Shukert, FAICP PRINCIPAL PLANNER Martin is a city planner/urban designer with over 40 years of experience. He served as Omaha's Planning and Community Development Director in the 1980s, leading major downtown/neighborhood reinvestment programs, writing comprehensive plan elements, developing/implementing the city's zoning ordinance, and beginning the process of trail development. Since 1989, he has continued his commitment to planning excellence and innovation in a variety of areas including transportation, transit and trails; downtown; housing; large scale land use; redevelopment planning and implementation; corridor design; wayfinding; and more. Trails and Active Transportation Planning • Keystone Trail - Omaha, NE (Omaha's first trail - 1983) • Comprehensive Trails Plan - State of Nebraska (1994, 2004) • Trail Plan - Blair, NE • Trail Plan - Nebraska City, NE • Trail Plan - Gillette, NE • Trail Plan - Sioux Falls, SD • Trail Plan - Western Douglas County, NE • Bike Omaha - Omaha, NE • Omaha Bicycle Commuter Map, NE • Lewis and Clark Trail - Iowa Department of Transportation Wayfinding and Community Graphics Des Moines Downtown, IA • Clear Lake,lA • Mason City, IA • Scottsbluff -Gering, NE Urban Design, Town Nebraska Alliance Fremont Grand Island Hastings Lincoln Kearney Nebraska City* Omaha* Ralston Papillion CONTACT: Center, and Corridor Plans Scottsbluff -Gering Perry South Omaha Shenandoah* Iowa Illinois Burlington Macomb Clear Lake Mount Vernon Council Bluffs* Kansas Marshalltown* De Soto Mason City* Fort Scott Oskaloosa Hays Pella Shawnee Topeka Martin H. Shukert, FAICP 402.392.0133 mshukert@rdgusa.com • Bicycle and Pedestrian Plan - Leawood, KS • Bicycle and Pedestrian Plan - Mason City, IA • Bikeways Master Plan - Topeka, KS • Bicycle Master Plan - Barton County, KS • Active Byways for the State of Kansas • Flint Hills (KS) Nature Trail Master Plan Community Transit Study - Des Moines, IA • Trails and Transit Plan - Casper, WY • Trails and Transit Plan - Gillette, WY Nebraska City, NE Yankton, SO Bike Omaha System - Omaha, NE Minnesota Bemidji Detroit Lakes Park Rapids Missouri Excelsior Springs Saint Louis Trenton South Dakota Deadwood Rapid City Wisconsin De Pere Wauwatosa Waupaca Wyoming Buffalo Gillette Rawlins "Indicates awards s o RDgoee PLANNING • DESIGN EDUCATION: 2010 University of Nebraska - Omaha, Masters of Science, Urban Studies 2000 Iowa State University, Bachelor of Science Community and Regional Planning REGISTRATIONS: American Institute of Certified Planners, 2005 VOID SEE REVISED UPDATED CONTRACT Cory Scott, AICP URBAN PLANNER Since joining RDG in 2000, Cory has been involved in all phases of project development, including conducting research and focus groups to producing graphics and publications. Cory has been published in numerous articles, cited in academic studies, and spoken at conferences about market-based planning. His plans and passion for communities have resulted in millions of dollars of new investment - both public and private funds, and honored by numerous awards. Neighborhood and Corridor Planning • Courthouse Avenue -Auburn, NE • Hwy 100 Corridor Study - Cedar Rapids, IA • Bluff Street Redevelopment Plan - Council Bluffs, IA • 6th Avenue Corridor Plan - Des Moines, IA • Douglas Avenue Corridor Study - Des Moines, IA • Ingersoll Avenue Improvement Study - Des Moines, IA • Southside Revitalization Plan - Des Moines, IA • West Lake Drive - Detroit Lakes - MN • Highway 169 Study - Fort Scott, KS • Stocktrail Neighborhood - Gillette, WY • South Locust Corridor Plan - Grand Island, NE • Merle Hay Road Mixed Use Center Plan - Johnston, IA • West Adams Street - Macomb, IL • Original Town Neighborhood Plan - North Platte, NE • Highway 163 Corridor - Pleasant Hill, IA • Spencer Complete Streets - Spencer, IA • Blackstone Neighborhood - Omaha, NE • Green Streets - Omaha Plan, NE • Streetscape Handbook - Omaha, NE • Maple Street Corridor Plan - Omaha, NE • Mt. Rushmore Corridor Master Plan - Rapid City, SD • MidTown and East Tosa North Avenue - Wauwatosa, WI National Charrette Institute - Management Bicycle, Pedestrian, Trails and Recreation Planning and Facilitation, 2015 Bike DSM! Bicycle Commuter Map - IA Davenport Bicycle Plan - IA Topeka Bikeway Plan - KS Mason City Bicycle and Pedestrian Plan - IA Iowa City Bicycle Plan - IA Bellevue Parks Plan - NE Leawood Pedestrian and Bicycle Plan - KS Sioux Falls Trails Plan - SD Papillion Parks Plan - NE • State of Nebraska Trails Plan Gillette Trails Plan - WY Other Planning and Urban Design • Marion Active Living Guidelines - IA South Omaha Plan - Omaha, NE Lake Panorama Plan, IA • Cedarhurst Museum - Mount Vernon, IL Clive Greenbelt Study, IA Riverfront Plan - Yankton, SO • Harborside Memorial Plaza - Bremerton, WA Iowa Parks & Rec Association Strategy Riverfront Plan - Spencer, IA • Outdoor Classroom - Park Rapids, MN Conservation Districts of Iowa Strategy Downtown Plann Iowa Belle Plaine Burlington Clear Lake Council Bluffs Dyersville Marshalltown Mason City Kansas DeSoto Fort Scott Olathe CONTACT: ing Illinois Mount Vernon Cory Scott, AICP 515.288.3141 cscott@rdgusa.com Minnesota Bemidji Detroit Lakes Park Rapids Missouri Trenton Milan Nebraska Auburn Beatrice Columbus Falls City Gothenburg Kearney Laurel Lexington McCook Nebraska City Ogallala Plattsmouth Schuyler Wayne North Dakota Mandan Williston South Dakota Deadwood Sturgis Yankton Wisconsin De Pere Waupaca Wauwatosa Wyoming Buffalo Gillette Rawlins 000 RDgoee PLANNING • DESIGN EDUCATION: 2005 Iowa State University, Bachelor of Landscape Architecture with Honors 2005 Iowa State University, Bachelor of Science in Community and Regional Planning with Honors REGISTRATIONS: Iowa #609; 2012 USGBC LEEDS Accredited Professional, 2006 2015 Chairperson of Iowa Women in Architecture VOID SEE REVISED UPDATED CONTRACT Laura Kessel, LEED° AP URBAN DESIGN AND STUDIO DIRECTOR As a member of the landscape architecture studio, Laura combines her education and experience in landscape architecture and planning to create designs that work from the regional scale to the human scale. Laura strives to create timeless and sustainable designs that enhance our communities and campuses from an economic, environmental, aesthetic, and social perspective. Laura takes great care in addressing a community's needs whether designing a plaza that serves as the heart of a community; a park that nourishes the land and the people who use it; or a campus master plan that allows for a strategic look toward the future. Douglas Avenue Corridor Plan - Des Moines, Iowa Chaplain Schmitt Island Design Guidelines - Dubuque, Iowa Chaplain Schmitt Island Placemaking & Implementation Plan - Dubuque, Iowa Western Technical College Campus Master Plan & Design Guidelines - La Crosse, Wisconsin Clive Greenbelt Master Plan & Design Guidelines - Clive, Iowa Winona State University Landscape Master Plan & Design Guidelines - Winona, Minnesota Palmer College Campus Master Plan Update - Davenport, Iowa Drake University - 27th St Improvements & Parking - Des Moines, Iowa Gray's Station Master Plan - Hubbell Realty- Des Moines, Iowa City of Coralville Riverfront Master Plan - Coralville, Iowa City of Iowa City - Towncrest Urban Renewal Plan - Iowa City, Iowa Kum & Go - New Headquarters Area Master Plan - Des Moines, Iowa Missouri Southern State University - Facilities Master Plan - Joplin, Missouri Rochester Community and Technical College - Master Plan - Rochester, Minnesota Iowa State University Research Park - Phase III Master Plan - Ames, Iowa The Neighborhood at Indian Creek - Neighborhood Planning - Marion, Iowa City of Ankeny - Comprehensive Plan - Ankeny, Iowa Southeast Connector - Streetscape - Des Moines, Iowa Iowa River Landing - Streetscape - Coralville, Iowa Federal Avenue - Streetscape Improvements - Mason City, Iowa CONTACT: Laura Kessel, PLA, LEED® AP 515.288.3141 Ikessel@rdgusa.com 000 RDgoee PLANNING • DESIGN EDUCATION: 2007, Kansas State University, Masters of Landscape Architecture 1997, University of Nebraska -Lincoln, Bachelor of Science, Horticulture REGISTRATIONS: Iowa #599 AFFILIATIONS: American Society of Landscape Architects (ASLA), Member ASLA Great Plains Chapter, Member Urban Land Institute (ULI), Member VOID SEE REVISED UPDATED CONTRACT Cary Thomsen, PLA, ASLA, LEED AP LANDSCAPE ARCHITECT Cary is driven to bring his keen sense of design to the sites of urban projects. His focus on projects within the public realm routinely results in award winning solutions for a wide range of clients including corporate, university, municipal, nonprofit, and education. His skills in communication, sustainable and healthy solutions, project management, and documentation make him a highly valued team member. South 24th Street Streetscape - Omaha, Nebraska Construction Documentation, Construction Administration Capitol Avenue Streetscape - Springfield, Illinois Construction Documentation Broadway Avenue Streetscape - Council Bluffs, Iowa Design Development, Construction Documentation, Construction Administration South Kansas Avenue Streetscape - Topeka, Kansas Planning, Schematic Design Gillette Avenue Streetscape Plan - Gillette, Wyoming Planning Sioux City West 7th Street Streetscape - Sioux City, Iowa Planning DeSoto Kansas Streetscape - De Soto, Kansas Design Development Omaha Streetscape Handbook - Omaha, Nebraska Planning Dundee Streetscape - Omaha, Nebraska Design Development Ainsworth Streetscape - Ainsworth, Nebraska Design Development Sheldon Streetscape - Sheldon, Iowa Design Development Downtown Columbus Plan - Columbus, Nebraska Planning Golf Course Superintendents Assocation Headquarters Landscape - Lawrence, Kansas Design Build (with Embassy Landscape Group) CONTACT: Cary Thomsen, PLA, ASLA, LEED AP 402-392-0133 cthomsen@rdgusa.com 000 VOID SEE REVISED UPDATED CONTRACT JAMES WALDEN, AICP Urban Planning EDUCATION Master of Arts, Public Administration Bachelor of Arts, Geography/ Anthropology CERTIFICATIONS/ LICENSURE American Institute of Certified Planners, 024472 James Walden is an urban planning manager at Garver with 14 years of experience. His experience includes a wide range of planning projects such as comprehensive plans, downtown plans and design guidelines, recreation/trail plans, master street plans, land use regulations, and planning consultation and development review for cities throughout Arkansas. His approach to planning highly values community/stakeholder engagement and buy -in to develop pragmatic, workable community plans that can be implemented. Within recent years, he has undertaken numerous plans, GIS projects, technical studies, and historic preservation projects. EXPERIENCE Relmagine Russellville 2040 Comprehensive Plan Russellville, Arkansas Urban planning manager responsible for addressing how to manage change within the community over the next 25 years. This Plan addresses both physical and strategic planning elements of the City with a key focus on plan implementation. Unique attributes of the Plan include a focus on place -type planning, key area strategies, and implementation performance measures. Greenwood Comprehensive Plan and Land Use Regulations Greenwood, Arkansas Project manager responsible for preparing a Comprehensive Plan and reviewing the City's land use regulations to implement the Plan. The Plan involved extensive public involvement, engaging residents, local officials, business leaders, and community leaders using charrettes to develop a 30 -year vision. The Plan focused greatly on preservation of the City's natural assets. Recommendations included large-scale, open - space preservation and open -space dedication tied to development applications. The Plan was successfully adopted and implemented. Walk, Bike, and Drive Bryant, Arkansas Planner responsible for merging the City's Master Trails Plan with its Master Street Plan to produce a unified, multimodal Transportation Plan for the City. Incorporating complete -streets concepts and context - sensitive design principles, the multiple award-winning Plan stresses walkability and safety for all users, while meeting the City's long-term mobility needs. VOID SEE REVISED UPDATED CONTRACT JULIET RICHEY, AICP, CFM, ASLA Urban Planning vot EDUCATION Bachelor of Landscape Architecture CERTIFICATIONS/ LICENSURE American Institute of Certified Planners, 30453 Certified Floodplain Manager AR, AR -06-00104 American Society of Landscape Architects Juliet Richey is an urban planner with 15 years of experience. Juliet has extensive experience working on development planning and review projects, including writing codes and ordinances as well as creating public policies. She also has in-depth knowledge of local government structure, governmental funding mechanisms, infrastructure, and the needs of Arkansans throughout Northwest Arkansas and the region. Beforejoining Garver, Juliet worked for Washington County, Arkansas as the planning and development director. Her responsibilities included overseeing the planning department, contract engineers, floodplain permits, conditional use permits, zoning, variances, high impact large scale developments, and long range planning. EXPERIENCE Johnson Planning Services Johnson, Arkansas Planner/project manager responsible for completing a future land use plan update, the Johnson Mill Overlay Zoning District and an additional zoning overlay district, general zoning code update, and a sign ordinance update. Lincoln Planning Services Lincoln, Arkansas Planner/project manager responsible for working with City Staff on an update to the City's future land use plan and master street plan. Tontitown Planning Services Tontitown, Arkansas Planner/project manager responsible for working on master street plan and future land use plan updates for the City of Tontitown and the sign ordinance update for the City of Tontitown. 2 RON PETRIE, PE Transportation Engineering EDUCATION Bachelor of Science in Civil Engineering CERTIFICATIONS/ LICENSURE Professional Engineer AR, 9113 VOID SEE REVISED UPDATED CONTRACT Ron Petrie is a senior project manager on our Transportation Team with 26 years of engineering experience. Ron's responsibilities include managing the local government transportation team, which involves team member management, project quality control, and client representation at public meetings. His previous experience includes serving as the City of Fayetteville's City Engineer, managing a staff of 22 employees with an operating budget of $1.2 million and an average yearly capital improvement budget of $10.2 million for transportation, drainage, and water and sewer infrastructure improvements. His responsibilities included representing issues at the City Council, street committee, and water and sewer committee meetings as well as to the public. EXPERIENCE Cato Springs Road Fayetteville, Arkansas Senior project manager responsible for supervising the project design team providing roadway widening and reconstruction improvements. This project also included designing water/sewer line relocations and coordinating with all franchise utilities to accommodate the improvements. Utility coordination included holding joint meetings with all affected utilities at the conceptual, preliminary, and final stages of design; developing a relocation corridor, and preparing a general utility easement for the length of the corridor. Rupple Road Fayetteville, Arkansas Senior project manager responsible for supervising the project design team providing services to relocate Rupple Road from Mount Comfort Road to Starry Night Drive. Improvements include a new four -lane bridge over Hamestring Creek and a divided four -lane parkway typical section with an adjoining 12 -foot multi -use trail. Mount Comfort Road Fayetteville, Arkansas City engineer responsible for developing the project scope and cost estimates and managing the City's staff and the consulting firm (Garver) as well as the design, surveying, and construction phase services. Responsibilities also included serving as a representative for issues at the public involvement, City Council, and street committee meetings. JEFF WEBB, PE Transportation Engineering EDUCATION Bachelor of Science in Civil Engineering CERTIFICATIONS/ LICENSURE Professional Engineer AR, 12051 VOID SEE REVISED UPDATED CONTRACT Jeff Webb is a transportation engineer on Garver's Transportation Team with over 17 years of municipal engineering design and management experience. Jeff's responsibilities include project design, coordination, review, cost estimation, and oversight. His experience includes the design of a wide variety of municipal transportation projects, including three, four, and five -lane facilities on new location and widening of two-lane facilities to three, four, and five lanes by overlay and by full reconstruction. Other project amenities designed by Jeff as a part of roadway projects include multi -use trails, storm sewer, creek rechannelization and stabilization, water and wastewater, erosion control and green infrastructure, and street lighting improvements. EXPERIENCE Cato Springs Road Fayetteville, Arkansas Transportation engineer responsible for the conceptual design phase of this project. Responsibilities included reviewing all horizontal/vertical geometry, grading, and major drainage. Johnson Road Springdale, Arkansas Transportation engineer responsible for overseeing the design of the roadway and drainage improvements, creek channelization and box culvert crossings, and sidewalk and multi-purpose trail provisions. Responsibilities also included developing technical specifications and contract documents; coordinating with the City of Springdale, utility companies, and state and local review agencies; and overseeing the bidding and construction phases. 26th Street Rogers, Arkansas Transportation engineer responsible for the development of final plans. Primary responsibilities included setting horizontal and vertical alignments, overseeing drainage calculations and storm drainage design, pavement markings, utility relocations, development of technical specifications, construction cost estimates, and coordination with utilities. 4 VOID SEE REVISED UPDATED CONTRACT NICCI TINER, PE, PTOE Transportation Engineering EDUCATION Bachelor of Science in Civil Engineering CERTIFICATIONS/ LICENSURE Professional Engineer AR, 8141 Professional Traffic Operations Engineer, 520 Nicci Tiner is a vice president who is responsible for managing Garver's Transportation Planning and TrafficTeam. Nicci has 29 years of engineering experience. Her experience includes traffic and planning studies to determine existing and future transportation needs.This consists of developing traffic forecasts using projected volumes based on annual growth rates and trip generation, evaluating the traffic and safety operations of intersections and corridors for vehicles and pedestrians, and participating in public involvement meetings. Her design experience includes intersection design; ITS plans; traffic signal design; signing plans; and maintenance of traffic plans for bridge, interstate, highway, and urban street construction. EXPERIENCE Transportation Master Plan Fayetteville, Arkansas Senior project manager responsible for overseeing the traffic study conducted along six corridors. Components of this study included a site visit, development of existing and future traffic volumes, operational analysis, and recommendations for improvements Bentonville City -Wide Traffic Study Bentonville, Arkansas Senior project manager responsible for performing a city-wide traffic study in Bentonville. The study included evaluating City standards for consistency among the City documents as well as conformity to state and national standards, preliminary analysis to analyze the transportation system to identify intersection locations for detailed analysis, detailed analysis of 14 intersections including traffic data collection, future traffic volume projections, crash analysis, stop control analysis, operational analysis, geometric analysis, and development of planning level costs, and recommendations to prioritize mid-term, long-term, and future projects based on a number of indicators including functional classification, observations, and level of service. Cato Springs Road Fayetteville, Arkansas Lead traffic engineer responsible for a traffic study at the intersections of Cato Springs Road at Razorback Road and at School Avenue. The objective of the study was to evaluate the need for traffic signals at the two intersections and to recommend geometric improvements at the intersections. CREDENTIALS VOID SEE REVISED UPDATED CONTRACT Aaron N. Gruen Principal Education University of Chicago, Bachelor of Arts DePaul University College of Law, J.D. Professional Memberships Illinois Bar Association Urban Land Institute (ULI) Editorial Advisory Group of the Real Estate Capital Institute Certifications Attorney at law in the State of Illinois American Bar Association Lambda Alpha Honorary Land Economics Society State of Illinois Real Estate Brokers License EXPERIENCE: Aaron N. Gruen applies the analytical concepts and techniques of sociology and economics in conducting market research to estimate demands for a broad variety of land uses and real estate products and business opportunities. He combines market and economic research with financial analysis to identify and evaluate land use and economic development policies and development and redevelopment alternatives. Mr. Gruen has led or played a key role in the completion of more than 425 assignments for public entities, universities, corporations, financial institutions, retailers, law firms, and publicly -traded and privately -held real estate investors and developers. Mr. Gruen's market research and investment analysis has contributed to the programming and implementa- tion of the development and redevelopment of office, retail, industrial, and residential properties in Arizona, California, Colorado, Illinois, Indiana, Kentucky, Michigan, Missouri, Texas, and Wisconsin. Market, investment, and fiscal and economic impact analysis provided by Mr. Gruen has served as the inputs and framework for the preparation and adoption of comprehensive and specific land use plans, and making decisions about economic development and infrastructure programs, land use policies and real estate transactions for cities from coast-to-coast. Mr. Gruen has assisted Metra and the Chicago Transit Authority with programming and implementing revenue -generating asset enhancement and joint development programs for their transit stations. He has contributed to the formulation of successful reuse and deposition strategies for real estate owned by the State of California and the San Francisco School District. He led the market research and financial analysis to program and estimate the value of the disposition and reuse of the now closed 75 -acre Fed C. Nelles' Youth Correctional Facility in Whittier, California. He assisted in the solicitation, evaluation and negotiation of proposals for the sale of the property. CONTACT: Aaron N. Gruen Gruen Gruen +Associates 1121 Lake Cook Road, Suite A, Deerfield, IL 60015 847-317-0634 847-317-0643 www.ggassoc.com RDgeee PLANNING • DESIGN VOID SEE REVISED UPDATED CONTRACT RDg** PLANNING • DESIGN availability and fees Availability The College Avenue Corridor Plan comes at a timely moment for RDG. RDG is completing several other projects by May 2018, including the Olathe Downtown Plan (KS), Detroit Lakes' West Lake Drive Plan (MN), Wauwatosa MidTown North Avenue Plan (WI), and Brookings Comprehensive Plan (SD). Simlarly, Garver and Gruen are completing a number of projects. The completion of these projects provides additional availability. To ensure timeliness and achieving milestones in the process, we schedule meetings months in advance. Fees We pride ourselves on working closely with our clients to create projects that are designed to meet their unique needs. We would be pleased to tailor a scope of services that matches your budget. The total amount billed will not exceed the agreed upon fixed -fee, unless otherwised directed by the City. FEE FOR SERVICES: $171,091 RDG Planning & Design GG+A Garver Marty Cory Laura Cary Support Aaron Debra Support James Juliet Nicci Support 1. Startup 10 10 15 1 10 1 1 2: Community Outreach (May—Sept) 80 40 107 20 43 3.1: Existing Conditions 20 20 20 20 40 $130 3.2: Market Analysis 4 $240 40 20 40 $153 $122 3.3: Transportation Review 4 Fee By Person 8 8 20 40 3.4: Corridor Vision 4 8 $4,800 $7,200 $16,371 3.5: Land Use Alternatives 50 40 30 40 3.6: Transportation Improvements 8 20 20 40 3.7: Streetscape and Urban Design 40 40 40 4 40 1 20 3.8: Capital Infrastructure 4 1 1 4 8 1 20 3.9: Regulating Plan 20 40 20 3.10: Approval 20 10 Total Hours 264 78 41 41 105 40 20 40 107 186 43 121 Hourly Rate for Services $195 $115 $115 $130 $85 $240 $240 $180 $153 $122 $254 $166 Fee By Person $51,480 $8,970 $4,715 $5,330 $8,925 $9,600 $4,800 $7,200 $16,371 $22,692 $10,922 $20,086 FEE FOR EXPENSES: $10,320 TOTAL FEE: $181,411 Expense Allowance $10,320 Travel (fuel, rental, and flights) $2,300 Meals (excluded) - Hotels ($135/night) - 53 nights $7,020 Printing - Event Collateral $1,000 Printing Posters (city to manage) - Draft and Final Publication (city to manage) 000 RDgeee PLANNING • DESIGN SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION D: Signature Submittal — Required with all responses Proposers shall include this form completed in its entirety with RFP response. This form shall not count towards Daee limitations set forth in the RFP. 1. DISCLOSURE INFORMATION Proposer shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS ITAPPROPRIATELY APPLIES TO YOUR FIRM: X 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true, and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. 2. PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: RDG Planning & Design Primary Contact: Martin Shukert, FAICP Title of Primary Contact Phone#1 (cell preferred): 402.392.0133 E -Mail Address: mshukert@rdgusa.com 3. ACKNOWLEDGEMENT OF ADDENDA Phone#2: Principal Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 23 of 24 SEE REVISED UPDATED CONTRACT ADDENDUM NO. SI NATURE AND PRINTED NAME DATE ACKNOWLEDGED RFP 18-04 Addendum 1 ZMEt2n6t=artin Shukert, FAICP, Principal 02-12-3018 RFP 18-04 Addendum 2 artin Shukert, FAICP, Principal 02-26-2018 4. PRICING: Pricing shall be attached as a separate form. Reference RFP for details on what all pricing shall include. 5. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME OF COMPANY: RDG Planning & Design PHYSICAL ADDRESS: 900 Farnam on the Mall, Suite 100, Omaha, Nebraska 68102 MAILING ADDRESS: Same as physical address PRINTED NAME: Martin Shukert, FAICP PHONE: 402.392.0133 FAX: 402.382.0413 E-MAIL: mshukert@rdgusa.com SIGNATURE: TITLE: Principal DATE: February 28, 2018 DUNS# City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 24 of 24 TAX ID: 47-048-9577 \/l )II l SEE REVISED UPDATED CONTRACT City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION B: Vendor References The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated: COMPANY NAME: Garver, LLC NUMBER OF YEARS IN BUSINESS: 99 HOW LONG IN PRESENT LOCATION: 21 TOTAL NUMBER OF CURRENT EMPLOYEES: 489 FULLTIME 17 PARTTIME NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: FULLTIME PARTTIME PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed): 1 City of Springdale, Arkansas z City of Bentonville, Arkansas COMPANY NAME COMPANY NAME Springdale, AR 72764 Bentonville, AR 72712 CITY, STATE, ZIP CITY, STATE, ZIP Patsy Christie Mike Bender, PE CONTACT PERSON CONTACT PERSON 479-750-8588 479-271-6720 TELEPHONE TELEPHONE 479-750-8539 479-271-6807 FAX NUMBER FAX NUMBER pchristie@springdalear.gov mbender@bentonvillear.com E-MAILADDRESS E-MAILADDRESS 3, City of Rogers, Arkansas 4. City of Lowell, Arkansas COMPANY NAME COMPANY NAME Rogers, AR 72756 Lowell, AR 72745 CITY, STATE, ZIP CITY, STATE, ZIP Nathan Becknell, PE, PTOE Mayor Eldon Long CONTACT PERSON CONTACT PERSON 479-621-1186 479-770-2185 TELEPHONE TELEPHONE 479-631-2767 479-659-0894 FAX NUMBER FAX NUMBER NBecknell@RogersArk.org eldon@lowellarkansas.gov E-MAIL ADDRESS E-MAIL ADDRESS City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 14 of 24 Fayetteville U of A Maim Campus 71B Corrldar Study Area Archibald Yell Study Area renu�r.�rsfir��u VOID SEE REVISED UPDATED CONTRACT RFP 18-04, Appendix D, Project Map SPRING'DA,LE Y 91M GOSHEN �s� �IIIrrA�j J �b prIngs hi VOID SEE REVISED UPDATED CONTRACT 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 50-18 File Number: 2017-0774 CITY COUNCIL'S SUPPORT FOR CITY PLAN 2030 UPDATE: A RESOLUTION TO EXPRESS THE CITY COUNCIL'S SUPPORT FOR AN UPDATE TO CITY PLAN 2030 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses its support for an update to the Comprehensive Land Use Plan of the City (City Plan 2030) in 2018 to include study of Archibald Yell Boulevard and South School Avenue to Cato Springs Road and the associated work program described in the staff memo included in the agenda packet. PASSED and APPROVED on 2/6/2018 Approved: cc Lioneld To an, ayor Attest: 11lllfl►� Sondra E. Smith, City Clerk Tqr rR �.!" Y p�. •s� �� r3; I -AY ETTEVILLL;� Page 1 Printed on 217118 REVISED FINAL CONTRACT 6/12/18 CITY OF �p FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF JUNE 19, 2018 TO: Mayor and City Council THRU: Paul A. Becker, Chief Financial Officer FROM: Andrea F. Rennie, CPPD, CPPB, Purchasing Manager DATE: Tuesday, June 12, 2018 SUBJECT: Revised contract with RDG Planning & Design Unfinished B 2, 2018-0246 The negotiation team reviewed requested changes from Council Member Marsh. Any requested changes not accepted were due to duplication in language, increase in scope, or policy outcome presumptions. RDG's response to the RFP is included as an appendix to the contract and provides a very detailed, comprehensive work plan. Changes related to policy outcome presumptions were not included in the requested changes due to the desire to allow the public engagement process to guide outcomes. The City of Fayetteville has many objectives relevant to this study such as economic development, increasing tax base, aesthetics, livability, and creating an attractive corridor for residents and visitors. These objectives need to be considered; however, they should not preemptively dictate specific elements of this planning contract. Contingency funds are being requested with the contract approval and can be used to address any items identified during stakeholder and the public engagement process that need more in- depth and detailed study. City Policy adopted by the Fayetteville City Council requires the most advantageous contract be brought to City Council for consideration with the top ranked firm. Attached is a revised contract recommended for award with RDG Planning and Design. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 REVISED FINAL CONTRACT 6/12/18 CITY OF City of Fayetteville FAY E T T E V I L L E RFP 18-04, College Avenue Corridor Consultant Contract — Between City of Fayetteville, AR and ARKANSAS RDG SWB, Inc. DBA RDG Planning & Design This contract executed this day of , 2018, between the City of Fayetteville, Arkansas (City), of 113 W. Mountain, Fayetteville, AR 72701 and RDG SWB, Inc., doing business as RDG Planning & Design (RDG) of 900 Farnam on the Mall, Suite 100, Omaha, Nebraska, 68102, in consideration of the mutual covenants contained herein, the parties agree as follows: The Contract documents which comprise the contract between the City of Fayetteville and RDG consist of this Contract and the following documents attached hereto, and made a part hereof: a. Appendix A: Scope of Work b. Appendix B: Solicitation identified as RFP 18-04, College Avenue Corridor c. Appendix C: RDG RFP response d. Appendix D: Project Map 2. These Contract documents constitute the entire agreement between the City of Fayetteville and RDG and may be modified only by a duly executed written instrument signed by the City of Fayetteville and RDG. 3. RDG shall not assign its duties under the terms of this agreement without prior written consent of the City. The City hereby acknowledge the following sub -consultants: a. Garver, Inc. b. Gruen Gruen + Associates 4. RDG agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from RDG performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 5. RDG shall furnish a certificate of insurance addressed to the City of Fayetteville within ten (10) calendar days after contract finalization, presenting insurance which shall be maintained throughout the term of the Contract. Any work sublet, RDG shall require the subcontractor similarly to provide insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, RDG shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Worker's Compensation coverage shall be applicable with state law. 6. RDG shall furnish proof of licensure as required by all local and state agencies. 7. Terms: This contract shall be effective for the term of the project as defined in Appendix A, Scope of Work and Fees. This contract may be terminated by the City of Fayetteville or RDG with 30 days written notice. 8. Price: RDG shall perform work identified in this contract for a not to exceed fee of $153,066, including expenses. Estimated hours are included in Appendix A. City of Fayetteville, AR RFP 18-04, College Avenue Corridor Contract: RDG Planning & Design — Revised 06.12.18 Page 1 of 3 REVISED FINAL CONTRACT 6/12/18 9. Liquidated Damages: N/A 10. Independent Contractor: RDG is an independent contractor of the City and shall maintain complete responsibility for applicable state or federal law on unemployment insurance, withholding taxes, social security, or other industrial, labor or discrimination law for its employees. RDG is responsible for its agents, methods and operations. 11. Notices: Any notice required to be given under this Agreement to either party to the other shall be sufficient if addressed and mailed, certified mail, postage paid, delivery, e-mail or fax (receipt confirmed), or overnight courier. 12. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25- 19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 13. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. No modification of this contract shall be binding unless made in writing and executed by both parties. 14. Applicable Law: This Agreement shall be governed by and construed in accord with the laws of the State of Arkansas. Venue for all legal disputes shall be Washington County, Arkansas. 15. Contract Administration: The Mayor or his/her Designated Representative shall be the Contract Administrator for this contract. RDG's Principal or his/her Designated Representative shall be the primary contact for all matters pertaining to this contract. The City's representative shall provide thefollowing: a. Provide RDG direction and monitorthe results within the limits of the contract'sterms and conditions b. Manage issues which may arise as to quality and acceptability of services performed c. Shall judge as to the accuracy of quantities submitted by RDG in payment requests and the acceptability of the services which these quantities represent d. Serve as the point -of -contact for developing contract changes and amendments to be considered by City of Fayetteville. e. Other than the Project Manager, RDG shall not take guidance or influence from any group or individual in relation to this project. All communication, both formal and informal shall be routed through the Project Manager. 16. Professional Responsibility: RDG shall exercise reasonable skill, care, and diligence in the performance of services and will carry out its responsibilities in accordance with customarily accepted professional practices 17. Permits & Licenses: RDG shall secure and maintain any and all permits and licenses required to complete this Contract. City of Fayetteville, AR RFP 18-04, College Avenue Corridor Contract: RDG Planning & Design — Revised 06.12.18 Page 2 of 3 REVISED FINAL CONTRACT 6/12/18 18. Debarment Certification: RDG hereby provides debarment/suspension certification indicating compliance with the below Federal Executive Order. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. RDG hereby attests its principal is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department oragency. WITNESS OUR HANDS THIS DAY OF RDG PLANNING & DESIGN MARTIN H. SHUKERT, FAICP, Principal ATTEST (Signature) Company Secretary (Printed Name) Business Address 900 Farnam Street, Suite 100 Omaha, NE 68102 Date Signed: 12 June 2018 City of Fayetteville, AR RFP 18-04, College Avenue Corridor Contract: RDG Planning & Design — Revised 06.12.18 Page 3 of 3 CITY OF FAYETTEVILLE, ARKANSAS Lioneld Jordan, Mayor ATTEST: (Signature) Sondra E. Smith, City Clerk Business Address 113 W. Mountain Fayetteville, AR 72701 Date Signed: REVISED FINAL CONTRACT 6/12/18 RFP 18-04, COLLEGE AVENUE / 71B CORRIDOR CONSULTANT APPENDIX A —SCOPE OF WORK VENDOR: RDG PLANNING & DESIGN (RDG) 1. The Project: a. Facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the Highway 71B Corridor between Cato Springs Road and the northern City limits. RDG will facilitate public education and participation, develop conceptual elements, and present a regulating plan based on the input received through the public participation efforts. The purpose is for RDG to develop a plan that determines and addresses the critical issues, and results in necessary amendments to the development and zoning codes along the corridor. The plan shall ensure that land use regulations are coordinated with future capital improvement investments in a complimentary manner. 2. Issues to be Resolved: a. Highway 71B no longer the primary north -south transportation corridor; however, it still carries high volumes of traffic. This 4 -mile transportation corridor is primarily developed in a commercial strip pattern with many buildings at or past their lifespan. b. The subject portion of the Highway 71B corridor generally does not possess a character which reflects well on the community. In most areas, the street right-of-way and associated development is designed to focus on automobile travel to the exclusion of other considerations. The street design encourages high vehicle speeds. There are limited or no provisions for pedestrian or bicycle access and minimal amounts of landscaping between the roadway and parking lots. Overhead wires are also prevalent in many areas. These factors present an unappealing aesthetic environment for residents, visitors and merchants. Sidewalks are limited along the corridor and if present, are typically narrow and adjacent to the roadway creating an unsafe and un -inviting pedestrian environment. The City of Fayetteville's Future Land Use Plan designates the corridor as a City Neighborhood Area. This designation generally corresponds with the T-4, General Urban Transect in SmartCode. However, the underlying zoning districts along the corridor are not consistent with the future land use plan designation and are still primarily suburban, single -use commercial districts. The objective of the corridor plan is to bring the underlining zoning districts into compliance with the Future Land Use Plan and the adopted long-range goals of the City of Fayetteville. 3. Project Objective: a. To address the range of issues identified, RDG shall develop a corridor plan with emphasis on redevelopment, complimentary land uses, urban design, and capital infrastructure investments. The City of Fayetteville is in the process of completing a Transportation Master Plan and is in the process of updating the Comprehensive Land Use Plan. Specifically, the Archibald Yell Boulevard portion within the corridor (displayed in Appendix D) has been studied in detail as part of the Fayetteville Mobility Plan. This portion of the corridor does not need additional evaluation of traffic and pedestrian alternatives, only land use recommendations. RDG shall review the Archibald Yell section of the Fayetteville Mobility Plan to insure coordination with transportation and land use recommendations. The corridor plan will be completed in tandem with the Comprehensive Land Use Plan that is being led by internal City staff. i. Further the goals of the existing land use plan, City Plan 2030. 1. Goal 1: Will make appropriate infill and revitalization our highest priorities 2. Goal 2: We will discourage suburban sprawl 3. Goal 3: We will make traditional town form the standard. 4. Goal 4: We will grow a livable transportation network. 5. Goal 5: We will assemble an enduring green network. 6. Goal 6: We will create opportunities for attainable housing. ii. Further the goals of Fayetteville Vision 2050: To keep Fayetteville a vibrant and welcoming city City of Fayetteville, AR - RFP 18-04 Appendix A — Scope of Work, RDG - Revised: 06.12.18 Page 1 of 5 REVISED FINAL CONTRACT 6/12/18 that encourages diversity, creativity, and innovation while providing our citizens the opportunity to thrive. iii. Review other relevant adopted long-range plans iv. Lead a public education and participation effort around the issues and potential solutions in the corridor area. v. Provide a vision for the corridor. vi. Recommend land use regulations and public infrastructure improvements to implement the vision for the corridor. vii. Culminate the efforts in the adoption of a regulating plan for the corridor. S 4. Project Implementation: The proposed project shall develop two primary work products a. A community education and participation process that includes a variety of engagement tools at the discretion RDG. The City Planning Division staff shall assist RDG in the development and utilization of these public education and participation elements. b. A final recommendation and regulating plan with associated graphic images and proposed improvements shall be developed by RDG with input from City staff after the conclusion of the public education and participation process. i. This plan shall be presented to the Planning Commission and City Council. The timing for the plan shall be determined during preliminary meetings with the selected consultant at the outset of the project and may be adjusted during the project. The project shall increase the residents' and business owners' knowledge of the issues which are present along the corridor and provide a vehicle for eliciting public input for solutions to these issues into the plan. Ultimately, project shall gain public support and adoption of the corridor and regulating plan. 5. Public Education and Participation a. Public education and participation is a primary goal of the plan. The City has made great progress over the last decade in shifting the paradigm from suburban to more urban development patterns. However, a gap between adopted land use policies and development code could exist. Some parties view Fayetteville as un -friendly to development because regulations are more stringent than surrounding cities and forcing mixed use and increased density in an inappropriate manner. i. RDG will be the first land use planning consultant to advise the city in over a decade. RDG shall provide an objective educational perspective and recommendations on growth and development policy along this primary transportation corridor. RDG will have an opportunity to collaborate with Fayetteville's in-house team tasked with the update of the remainder of City Plan 2030. b. RDG is encouraged to utilize creative expertise in leading this primary portion of the plan. A variety of outreach and input activities are encouraged to reach property and business owners, residents, the general population of the city, appointed and elected officials. 6. Scope of Work: Scope of work is additionally defined and presented in Appendix C of this contract a. Task 1— Project Startup i. Task 1.01: Conduct a kick-off meeting in Fayetteville, AR with the City staff and steering committee as desired by the City to initiate the project. b. Task 2 —Ongoing Community and Stakeholder Education Outreach i. Task 2.01: Conduct public education and outreach to solicit public involvement and consensus building, educate the public on best practices, and refine concepts to incorporate into the plan. RDG is encouraged to utilize experience and expertise in collaboration with Fayetteville staff to devise this component of the work program. This task shall be done in a manner where the public knows that the project is happening and how to participate. ii. Task 2.02: Schedule and promote public education and outreach opportunities through a multi- media campaign as devised in the above task. 1. This shall be on-site activities where RDG meets one-on-one with people, at a workshop, City of Fayetteville, AR - RFP 18-04 Appendix A — Scope of Work, RDG - Revised: 06.12.18 Page 2 of 5 REVISED FINAL CONTRACT 6/12/18 or hosting an event with 200+ attendees. Participants time shall be maximized and experienced rewarded to retain involvement with hopes of inspiring citizens to become a champion for the project's implementation. 2. Offerings should also be made via online activities on the City's public engagement platform where citizens can participate from the convenience of their home, office or from afar. a. RDG shall work with the City's Communication Team provide interact tools such as maps, videos, surveys and discussion forums. iii. Task 2.03: Provide a summary report of the public outreach efforts and input provided by the public. c. Task 3 — Development of Land Use, Public Infrastructure, and Transportation Conceptual Elements i. Task 3.01: Develop an Existing Conditions Analysis that involves the following 1. Conduct a site visit and land use reconnaissance 2. Develop a base map illustrating existing conditions that contains a. Existing land use and zoning b. Land ownership patterns c. Building/lot condition, including i. Age ii. Condition iii. Occupancy (vacant or not) iv. Development Potential v. Property Value d. Approved and proposed projects, if any e. Transportation facilities (sidewalks, street widths, parking areas, bicycle access, curb cut locations, transit routes) ii. Task 3.02: Prepare a market analysis of the area focusing on existing and projected business trends, area economics, and other factors. iii. Task 3.03: Prepare a transportation plan of the area which includes a traffic, bicycle, pedestrian, transit, and parking assessment considering both local and regional context. RDG shall provide a deeper dive into College Ave / 71B while keeping the bigger picture in mind for the entire mobility network. iv. Task 3.04: Develop Corridor Vision: Outline corridor goals and objectives v. Task 3.05: Develop Land Use Alternatives 1. In workshop sessions, RDG shall confirm potential development/redevelopment sites and market-driven development scenarios. vi. Task 3.06: Development Transportation and Traffic Improvement Alternatives; RDG shall generate a program of proposed traffic and active transportation improvements. vii. Task 3.07: Prepare conceptual streetscape improvements and urban design images and renderings including illustrative provision for stormwater / low impact development best practices. viii. Task 3.08: Prepare a recommended list of capital infrastructure projects for prioritization by the city to incentivize development along the corridor. ix. Task 3.09: Based on the various studies conducted above, develop a draft regulating plan for the target area. x. Task 3.10: Present these recommendations to the Planning Commission and City Council. 7. Schedule: RDG team shall successfully complete the project within 12 months of contract award. City of Fayetteville, AR - RFP 18-04 Appendix A — Scope of Work, RDG - Revised: 06.12.18 Page 3 of 5 REVISED FINAL CONTRACT 6/12/18 8. Deliverables: a. Task 1: i. Project logo and brand: Incorporate elements from the City's design guidelines into project logo and brand, and work with the City Communications Team to create a project website design on the City's website and public engagement platform. ii. Communications plan based on results of kickoff meeting with staff b. Task 2: i. Coordinate with City Communications Team for launch of website, and ii. Survey instrument and activation on City's public engagement platform iii. Summary report of elements of the Education Program iv. Educational video c. Task 3 i. Existing conditions report ii. Market review report iii. Reports of individual elements as specified in proposal iv. Regulating plan v. Preliminary and final drafts 9. Payments: a. Payments will be made after approval and acceptance of work, delivery, and submission of invoice. Payments will be made 30 calendar days after acceptance of invoice. b. The City prefers electronic delivery of invoices. City of Fayetteville, AR - RFP 18-04 Appendix A —Scope of Work, RDG - Revised: 06.12.18 Page 4 of 5 REVISED FINAL CONTRACT 6/12/18 10. Fees and Hourly Rates: a. Total fee for this scope of work $153,066 i. Fee for services: $146,366 ii. Fee for expenses: $6,700 Itemized hours and rates are as follows: FEE FOR SERVICES: $146,366 jRDG Planning & Design GG+A Garver Marty Cory Cary Support Aaron Debra Support James Juliet Support 1. Startup 10 10 15 1 10 1 2:CommunityOutreach(May-Sept) 60 40 20 3.1: Existing Conditions 20 20 20 20 40 3.2: Market Ana lysi s 4 30 10 30 3.3: Transportation Review 4 8 8 60 3.4:Corridor Vision 4 8 3.5: Land Use Alternatives 50 30 40 3.6:Transportationlmprovements 20 20 60 3.7:Streetscapeand Urban Design 40 40 40 4 20 20 3.8:Capital Infrastructure 4 1 4 8 20 3.9: Regulating Plan 20 30 20 3.10: Approval 20 10 Total Hours 256 78 41 105 30 10 30 97 166 161 Hourly Rate for Services $195 $115 $130 $85 $240 $240 $180 $145 $105 $166 Fee Ry person $49,920 $8,970 $5,330 $8,925 1 $7,200 $2,400 $5,400 $14,065 $17,430 $26,726 FEE FOR EXPENSES: $6,700 4 Expense Allowance $6,700 Travel (fuel, rental, and nights) $700 (GG+A) Meals (excluded) Hotels ($1 DO/night) - 50 nights $5,000 Printing - Event Collateral $1.000 Printing Posters (city to manage) - Draft and Final Publication (city to manage} - F� City of Fayetteville, AR - RFP 18-04 Appendix A — Scope of Work, RDG - Revised: 06.12.18 Page 5 of 5 REVISED FINAL CONTRACT 6/12/18 CITY OF City of Fayetteville, Arkansas Purchasing Division — Room 306 FAYETTEVILLE 113 W. Mountain ARKANSAS Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 REQUEST FOR PROPOSAL: RFP 18-041 College Ave Corridor Consultant DEADLINE: Tuesday, February 13, 2018 before 2:00:00 PM, local time RFP DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Les McGaugh, Imcgaugh@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Tuesday January 16, 2018 REQUEST FOR PROPOSAL RFP 18-04, College Ave Corridor Consultant No late proposals shall be accepted. RFP's shall be submitted in sealed envelopes labeled with the project number and name as well as the name and address of the firm. All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Agent. Name of Firm: Contact Person: E -Mail: Business Address: City: Signature: City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 1 of 24 State: Title: Phone: Date: Zip: REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant Advertisement City of Fayetteville, AR Request for Proposal RFP 18-04, College Ave Corridor Consultant The City of Fayetteville, Arkansas is requesting proposals from qualified consultants or consultant teams to facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the College Avenue Corridor (State Highway 71) between North Street and the northern city limits. To be considered, sealed proposals shall be received at the City Administration Building, City Hall, Purchasing — Room 306, 113 West Mountain, Fayetteville, Arkansas, by Tuesday. February 13, 2018 before 2:00:00 PM, local time. No late submittals shall be accepted. Project documents & addendums can be obtained by request from the City of Fayetteville via request from Les McGaugh, Purchasing Agent at Imcgaugh@fayetteville-ar.gov or (479)575-8220. The invitation to bid, notice of and addenda issued will be made publically available at http://fayetteville-ar.gov/bids. All questions regarding the process should be directed to Les McGaugh. Proposals submitted shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the project is located. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. The City of Fayetteville reserves the right to reject any or all proposals and to waive irregularities therein and all Proposers shall agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage or claim brought by any Proposer because of such rejections, nor shall the Proposers seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Proposal in response to this invitation shall constitute an agreement of the Proposer to these conditions. CITY OF FAYETTEVILLE, AR By: Les McGaugh Title: Purchasing Agent Ad date: 01/16/2018 City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 2 of 24 REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant Appendix SECTION: PAGE NUMBER Cover Page 01 Advertisement 02 SECTION A: General Terms & Conditions 04 SECTION B: Vendor References 14 SECTION C: Scope of Services and General Information 15 SECTION D: Submittal Signature 23 City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 3 of 24 REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION A: General Terms & Conditions 1. SUBMISSION OF A PROPOSAL SHALL INCLUDE: Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements as specified in the Scope of Work. a. A written narrative describing the method or manner in which the Proposer proposes to satisfy requirements of this RFP in the most cost-effective manner. b. A description of the Proposer's experience in providing the same or similar services as outlined in the RFP. This description should include the names of the person(s) who will provide the services, their qualifications, and the years of experience in performing this type of work. Also, include the reference information requested in this RFP. c. The complete fee and cost to the City for all services outlined in this RFP. d. Statement should be no more than twenty-five (25) pages; single sided, standard, readable, print on standard 8.5x11 papers. Proposers shall also submit a three (3) page (maximum) executive summary. The following items will not count toward the page limitations: appendix, cover sheet, 3 -page executive summary, resumes (resumes shall be no more than 1 page per person), and forms provided by the City for completion. e. All Proposers shall submit six (6) identical sets of the proposal as well as one (1) electronic copy on a properly labeled CD or other electronic media device. The electronic copy submitted should be contained into one (1) file. The use of Adobe PDF documents is strongly recommended. Files contained on the CD or electronic media shall not be restricted against saving or printing. The electronic copy shall be identical to the original papers submitted inclusive of City forms for completion. Electronic copies shall not be submitted via e-mail to City employees by the Proposer. f. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this document. Only the names of Proposers will be available after the deadline until a contract has been awarded by the Fayetteville City Council. All interested parties understand proposal documents will not be available until after a valid contract has been executed. g. Proposers shall submit a proposal based on documentation published by the Fayetteville Purchasing Division. Proposals shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in shipping containers or boxes. Proposals must follow the format of the RFP. Proposers should structure their responses to follow the sequence of the RFP. Proposers shall have experience in work of the same or similar nature, and must provide references that will satisfy the City of Fayetteville. Proposer shall furnish a reference list of City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 4 of 24 REVISED FINAL CONTRACT 6/12/18 clients for whom they have performed similar services and must provide information as requested in this document. Proposer is advised that exceptions to any of the terms contained in this RFP or the attached service agreement must be identified in its response to the RFP. Failure to do so may lead the City to declare any such term non-negotiable. Proposer's desire to take exception to a non- negotiable term will not disqualify it from consideration for award. Local time shall be defined as the time in Fayetteville, Arkansas on the due date of the deadline. Documents shall be received before the deadline time as shown by the atomic clock located in the Purchasing Division Office. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be sent in writing via e-mail to the Purchasing Department. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the proposal. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed RFP made or given prior to the award of the contract. DESCRIPTION OF SUPPLIES AND SERVICES: Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications are for the purpose of describing and establishing general quality levels. Such references are NOT intended to be restrictive. Proposals shall be considered for all brands that meet the quality of the specifications listed for any items. 3. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm. Negotiation with an individual Proposer does not require negotiation with others. b. The City reserves the right to select the proposal it believes will serve the best interest of the City. c. The City of Fayetteville reserves the right to accept or reject any or all proposals. d. The City of Fayetteville reserves the right to cancel the entire request for proposal. e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the request for proposal or in proposals submitted. f. The City of Fayetteville reserves the right to request any necessary clarifications, additional information or proposal data without changing the terms of the proposal. g. The City of Fayetteville reserves the right to make selection of the Proposer to perform the services required on the basis of the original proposals without negotiation. 4. EVALUATION CRITERIA: City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 5 of 24 REVISED FINAL CONTRACT 6/12/18 The evaluation criterion defines the factors that will be used by the selection committee to evaluate and score responsive, responsible and qualified proposals. Proposers shall include sufficient information to allow the selection committee to thoroughly evaluate and score proposals. Each proposal submitted shall be evaluated and ranked by a selection committee. The contract will be awarded to the most qualified Proposer, per the evaluation criteria listed in this RFP. Proposers are not guaranteed to be ranked. 5. COSTS INCURRED BY PROPOSERS: All expenses involved with the preparation and submission of proposals to the City, or any work performed in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any responses received, or for any other effort required of, or made by, the Proposer(s) prior to contract commencement. 6. ORAL PRESENTATION: An oral presentation and/or interview may be requested of any firm, at the selection committee's discretion. 7. CONFLICT OF INTEREST: a. The Proposer represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City Employee to Provide Services to the City". b. The Proposer shall promptly notify Les McGaugh, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the Proposer's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the Proposer may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City agrees to communicate with the Proposer its opinion via e-mail or first-class mail within thirty days of receipt of notification. 8. WITHDRAWAL OF PROPOSAL: A proposal may be withdrawn prior to the time set for the proposal submittal based on a written request from an authorized representative of the firm; however, a proposal shall not be withdrawn after the time set for the proposal. 9. LATE PROPOSAL OR MODIFICATIONS: Proposal and modifications received after the time set for the proposal submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Proposers should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to opening time and date listed. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 6 of 24 REVISED FINAL CONTRACT 6/12/18 The time set for the deadline shall be local time for Fayetteville, AR on the date listed. All proposals shall be received in the Purchasing Division BEFORE the deadline stated. The official clock to determine local time shall be the atomic clock located in the Purchasing Division, Room 306 of City Hall, 113 W. Mountain, Fayetteville, AR. 10. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this request for proposal. Proposers shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 11. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 12. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "Proposer certifies that his proposal is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 13. RIGHT TO AUDIT. FOIA. AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 7 of 24 REVISED FINAL CONTRACT 6/12/18 14. CITY INDEMNIFICATION: The successful Proposer(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the services or any part thereof covered by this order, and such obligation shall survive acceptance of the services and payment thereof by the City. 15. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for proposal apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by Proposers prior to submitting a proposal on this requirement. 16. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 17. CERTIFICATE OF INSURANCE: The successful Proposer shall provide a Certificate of Insurance in accordance with specifications listed in this request for proposal, prior to commencement of any work. Such certificate shall list the City of Fayetteville as an additional insured. Insurance shall remain valid throughout project completion. 18. PAYMENTS AND INVOICING: The Proposer must specify in their proposal the exact company name and address which must be the same as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original RFP. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or penalty for untimely payments. Payments can be processed through Proposer's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to allow any increase in hourly rates by the contract without PRIOR Fayetteville City Council approval. 19. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 8 of 24 REVISED FINAL CONTRACT 6/12/18 delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 20. ASSIGNMENT. SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a Proposer intends to subcontract a portion of this work, the Proposer shall disclose such intent in the proposal submitted as a result of this RFP. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the RFP, without exception shall constitute approval for purpose of this Agreement. 21. NON-EXCLUSIVE CONTRACT: Award of this RFP shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -phase contracts, this provision shall apply separately to each item. 22. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/proposer's/protector's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 9 of 24 REVISED FINAL CONTRACT 6/12/18 23. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this RFP from the Proposer. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 24. SERVICES AGREEMENT: A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for approval and signature of the Mayor. 25. INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS: Proposers shall use the original RFP form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP form(s) if sufficient space is not available on the original form for the Proposer to enter a complete response. Any modifications or alterations to the original RFP documents by the Proposer, whether intentional or otherwise, will constitute grounds for rejection of such RFP response. Any such modifications or alterations a Proposer wishes to propose shall be clearly stated in the Proposer's RFP response and presented in the form of an addendum to the original RFP documents. 26. OTHER GENERAL CONDITIONS: a. Proposers must provide the City with their proposals signed by an employee having legal authority to submit proposals on behalf of the Proposer. The entire cost of preparing and providing responses shall be borne by the Proposer. The City reserves the right to request any additional information it deems necessary from any or all Proposers after the submission deadline. This solicitation is not to be construed as an offer, a contract, or a commitment of any kind, nor does it commit the city to pay for any costs incurred by Proposer in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. d. If products, components, or services other than those described in this solicitation document are proposed, the Proposer must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. e. Any uncertainties shall be brought to the attention to Les McGaugh immediately via telephone (479.575.8220) or e-mail (Imcgaugh@fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to result in all Proposers being on equal terms. f. Any inquiries or requests for explanation in regard to the City's requirements shall be made promptly to Les McGaugh, City of Fayetteville, Purchasing Agent via e-mail (Imcgaugh@fayetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 10 of 24 REVISED FINAL CONTRACT 6/12/18 clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. g. At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. h. Any information provided herein is intended to assist the Proposer in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a RFP's content or to exclude any relevant or essential data. Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be controlled by Arkansas law in Washington County. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. k. The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having anyjurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to the City of Fayetteville. 27. CONTRACT REQUIREMENTS: Any contract between the successful proposer and the City shall include the following: a. Indemnification: The awarded Proposer shall indemnify and hold harmless City of Fayetteville and their agents and employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the services, provided that any such claims, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is caused in whole or in part by any negligent or willful act or omission of the successful Proposer and anyone directly or indirectly employed by him/her or anyone for whose acts any of them may be City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 11 of 24 REVISED FINAL CONTRACT 6/12/18 liable. In any and all claims against City of Fayetteville or any of their agents or employees, by any employee of the successful Proposer, directly or indirectly employed by him/her, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the successful Proposer or under the Workers' Compensation Acts, Disability Benefits Acts or other employee benefits acts. b. Suspension or Termination of Services: City of Fayetteville or awarded Proposer shall have the right to terminate this agreement at any time upon thirty (30) days advance written notice to the other party of its intention to terminate. c. Laws and Regulations: The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. Proposer shall at all times observe and comply with all such existing and future laws, ordinances and regulations, and shall protect and indemnify City of Fayetteville and its agents against the violation of any such law, ordinance, regulation, order or decree, whether by himself/herself or by his/her employees. Licenses of a temporary nature, necessary for the prosecution of the services shall be secured and paid for by the successful Proposer. d. Assignments: The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Con- tract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. e. Insurance: The successful Proposer shall not commence work under this contract until all insurance described below has been obtained, certificate listing the City as an additional insured, and such insurance has been approved by City of Fayetteville. Premiums for all insurance policies required shall be the responsibility of the Proposer. It is the City's intent to be listed as an additional insured with the final Proposer after contract award. Proposer should submit current insurance coverages with RFP submittal. f. Payments: If the Consultant has made application for payment as above, the Project Manager will issue a request for payment to the Accounting Department for such amount as is determined to be properly due, or state in writing the itemized and specific reasons for withholding a payment. The City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 12 of 24 REVISED FINAL CONTRACT 6/12/18 City intends to pay accepted invoice within thirty (30) calendar days. No payment shall constitute an acceptance of any services not in accordance with the Contract Documents. Final payment: Upon receipt of written notice from the Consultant that all contracted services are complete, the Project Manager will, within a reasonable time, review all services and reports. If the Project Manager finds the services and reports of the Consultant complete and acceptable in accordance with the provisions of the Contract Documents, s/he shall, within a reasonable time, process a pay request so that final payment can be made. The acceptance of final payment shall constitute a waiver of all claims by the Consultant except those previously made in writing and still unsettled. g. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. h. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 28. APPENDIX DOCUMENTS: The appendix documents below are included as part of this RFP: a. Appendix A- Map of Corridor Area City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 13 of 24 REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION B: Vendor References The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated: COMPANY NAME: FAX NUMBER NUMBER OF YEARS IN BUSINESS: HOW LONG IN PRESENT LOCATION: TOTAL NUMBER OF CURRENT EMPLOYEES: FULLTIME PARTTIME NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: FULLTIME PARTTIME PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed): 1. 2. COMPANY NAME COMPANY NAME CITY, STATE, ZIP CITY, STATE, ZIP CONTACT PERSON CONTACT PERSON TELEPHONE TELEPHONE FAX NUMBER FAX NUMBER E-MAIL ADDRESS E-MAIL ADDRESS 3. 4. COMPANY NAME COMPANY NAME CITY, STATE, ZIP CITY, STATE, ZIP CONTACT PERSON CONTACT PERSON TELEPHONE TELEPHONE FAX NUMBER FAX NUMBER E-MAILADDRESS E-MAILADDRESS City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 14 of 24 REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION C: Scope of Services and General Information Purpose The City of Fayetteville, Arkansas is seeking consultants or consultant teams to facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the College Avenue Corridor (State Highway 71) between North Street and the northern city limits. The selected consultant will facilitate public education and participation, develop conceptual elements, and present a regulating plan based on the input received through the public participation efforts. The purpose is to have a plan that determines and addresses the critical issues, and results in necessary amendments to the development and zoning codes along the corridor. The plan should ensure that land use regulations are coordinated with future capital improvement investments in a complimentary manner. Project Area Most of the College Avenue corridor was developed 30-40 years ago for strip -commercial highway development when it was the primary north -south corridor in Fayetteville. About 20 years ago an interstate bypass 1-49 was completed directing much of the through traffic to the west of the city. College Avenue is no longer the primary north -south transportation corridor but still carries high volumes of traffic. This 4 -mile transportation corridor is primarily developed in a commercial strip pattern with many buildings at or past their lifespan. The subject portion of the College Avenue corridor generally does not possess a character which reflects well on the community. In most areas, the street right-of-way and associated development is designed to focus on automobile travel to the exclusion of other considerations. The street design encourages high vehicle speeds. There are limited or no provisions for pedestrian or bicycle access and minimal amounts of landscaping between the roadway and parking lots. Overhead wires are also prevalent in many areas. These factors present an unappealing aesthetic environment for residents, visitors and merchants. Sidewalks are limited along the corridor and if present, are typically narrow and adjacent to the roadway creating an unsafe and un -inviting pedestrian environment. The City of Fayetteville's Future Land Use Plan designates the corridor as a City Neighborhood Area. This designation generally corresponds with the T-4, General Urban Transect in SmartCode. However, the underlying zoning districts along the corridor are not consistent with the future land use plan designation and are still primarily suburban, single -use commercial districts. The corridor plan should reevaluate this designation and suggest changes if appropriate. Prosect Obiective To address the range of issues identified above, the consultant will develop a corridor plan with emphasis on redevelopment, complimentary land uses, urban design, and capital infrastructure investments. The City of Fayetteville is in the process of completing a Transportation Master Plan and is in the process of updating City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 15 of 24 REVISED FINAL CONTRACT 6/12/18 the Comprehensive Land Use Plan. The corridor plan will be completed in tandem with the Comprehensive Land Use Plan that is being led by internal City staff. The primary objective is to: ■ Implement the goals of the existing land use plan, City Plan 2030. ■ Lead a public education and participation effort around the issues and potential solutions in the corridor area. ■ Provide a vision for the corridor. ■ Recommend land use regulations and public infrastructure improvements to implement the vision for the corridor. ■ Culminate the efforts in the adoption of a regulating plan for the corridor. Public Education and Participation Public education and participation is a primary goal of the plan. The city has made great progress over the last decade in shifting the paradigm from suburban to more urban development patterns. However, some believe there is still a gap between adopted land use policies and development code. Others view -Fayetteville as un- friendly to development because regulations are more stringent than surrounding cities, and forcing mixed use and increased density in an inappropriate manner. The selected consultant will be the first land use planning consultant to advise the city in over a decade. This consultant will be charged with providing an objective educational perspective and recommendations on growth and development policy along this primary transportation corridor. The selected consultant will also have an opportunity to collaborate with Fayetteville's in-house team tasked with the update of the remainder of City Plan 2030. The consultant is encouraged to utilize their creative expertise in leading this primary portion of the plan. A variety of outreach and input activities are encouraged to reach property and business owners, residents, the general population of the city, appointed and elected officials. Prosect Implementation The proposed project will develop two primary work products: 1. A community education and participation process that includes a variety of engagement tools at the discretion of the consultant. The City Planning Division staff will assist the selected consultant in the development and utilization of these public education and participation elements. A final recommendation and regulating plan with associated graphic images and proposed improvements will be developed by the selected consultant with input from City staff after the conclusion of the public education and participation process. This plan will be presented to the Planning Commission and City Council. The timing for the plan will be determined during preliminary meetings with the selected consultant at the outset of the project, and may be adjusted during the project. The project will increase the residents' and business owners' knowledge of the issues that are present along the corridor and provide a vehicle for eliciting public input for solutions to these issues into the plan. Ultimately, the aim is for the project to gain public support and adoption of the corridor and regulating plan. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 16 of 24 REVISED FINAL CONTRACT 6/12/18 Scope of Work Task 1. Project Startup Task 1.1 Conduct a kick-off meeting (in person or via conference call) with the city staff to initiate the project. Task 2. Ongoing Community and Stakeholder Education and Outreach Task 2.1: Conduct public education and outreach to solicit public involvement and consensus building, educate the public on best practices, and refine concepts to incorporate into the plan. The consultant is encouraged to utilize their experience and expertise in collaboration with Fayetteville staff to devise this component of the work program. Task 2:2: Schedule and promote the public education and outreach opportunities through a multi -media campaign as devised in the above task. Task 2.3: Provide a summary report of the public outreach efforts and input provided by the public. Task 3. Development of Land Use, Public Infrastructure, and Transportation Conceptual Elements Task 3.1: Develop an Existing Conditions Analysis that involves the following: a. Conduct a site visit and land use reconnaissance b. Develop a base map illustrating existing conditions that contains: 1. Existing land use and zoning 2. Land ownership patterns 3. Building/lot condition, including: ■ Age ■ Condition ■ Occupancy (vacant or not) ■ Development Potential ■ Property Value 4. Approved and proposed projects, if any 5. Transportation facilities (sidewalks, street widths, parking areas, bicycle access, curb cut locations, transit routes) Task 3.2: Prepare a market analysis of the area focusing on existing and projected business trends, area economics, and other factors. Task 3.3: Prepare a transportation plan of the area which includes a traffic, bicycle, pedestrian, transit, and parking assessment considering both local and regional context. Task 3.4: Develop Corridor Vision: Outline corridor goals and objectives City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 17 of 24 REVISED FINAL CONTRACT 6/12/18 Task 3.5: Develop Land Use Alternatives Task 3.6: Development Transportation and Traffic Improvement Alternatives Task 3.7: Prepare conceptual streetscape improvements and urban design images and renderings Task 3.8: Prepare a recommended list of capital infrastructure projects for prioritization by the city to incentivize development along the corridor. Task 3.9: Based on the various studies conducted above, develop a draft regulating plan for the target area. Task 3.10: Present these recommendations to the Planning Commission and City Council. 1. SUBMITTAL REQUIREMENTS: The Proposer shall provide adequate information that will render it qualified and capable of effectively accomplishing the scope of services. The proposal will be reviewed by a Selection Committee which could include ranking. Since there is no assurance of the Proposer having any other opportunity to communicate its ability, the proposal response shall negate any ambiguity with respect to the Proposer's ability and approach. All respondents shall submit the following information with submittal at a minimum: a. Methods and Approach. Describe expected approach and identify each task. Describe the anticipated interaction with the City and a description of the method(s) which will be used to successfully accomplish the project. Provide a detailed timeline of the anticipated schedule for completing each task. b. Scope of Work/Deliverables. Provide deliverables for the Scope of Work outlined by the City in this RFP. Include services outlined in the Scope of Services, as well additional services offered or recommended by the bidder. Provide information on your firm's approach to accomplishing the work cited in the Scope of Work. Technical or Professional Support. Describe your technical or professional support available to the City at no extra cost through your firm, such as legal counsel, communications, training programs or other services. d. Qualifications and Experience. Provide relevant information regarding previous experience related to developing similar projects. All proposers shall submit a minimum of three (3) references within the past five (5) years. Provide in this section, the company's primary business interest and/or operations including any affiliations. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 18 of 24 REVISED FINAL CONTRACT 6/12/18 e. List of Project Personnel. Proposer shall provide a description of its staff and work force that will be assigned to effectively facilitate the requirements of this project. This description shall include, at a minimum, the number of permanent employees, part time employees, and an organizational chart reflecting their responsibilities. It is the desire of the City that senior level strategic input is provided at all stages of the project. Resumes shall be no more than two pages (a page being defined as a single sided document), and shall include, at a minimum: • Position title for each person assigned to this project; • Tenure with Proposer for each person assigned to this project; • Education of each person, • Experience of each person; • Estimated number of hours for each person assigned to this project; • Total billable hourly rate for each person assigned to this project; • Any other pertinent information related to this project f. Availability. Proposers shall describe the availability of project personnel and company to participate in this project in the context of the Proposer's other commitments. g. Listing of all Fees. Proposer shall clearly itemize and provide a list of all fees to cover the requested scope of work and deliverables. Proposer shall also provide an hourly rate for any additional work which is not included in the scope of work. Fees proposed are extremely important; however, fees will not be the determining factor in the selection process. It is not the intent of the City of Fayetteville to limit innovative solutions by dollar constraints, but rather to determine which proposal has the potential of providing the best value for the services required. City of Fayetteville shall not be liable for any expense incurred while preparing a response to this document. In addition, City of Fayetteville shall reserve the right to accept any part or the Proposer's entire fee schedule and to negotiate any charges contained therein, unless otherwise qualified by the Proposer. 2. PROPOSAL CONTENT: Proposals shall be prepared simply and economically, providing a straight forward, concise description its ability to meet the requirements for the project. Fancy bindings, colored displays, and promotional material are not required. Emphasis should be on completeness and clarity of content. All documents should be typewritten on standard 8 %" x 11" white papers and bound in one volume. Exceptions would be schematics, exhibits, one page resumes, and City required forms. Limit proposal to twenty- five (25) pages or less, excluding one-page team resumes, references, and forms required by the City for completion. All proposals shall be sealed upon delivery to the City of Fayetteville. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 19 of 24 REVISED FINAL CONTRACT 6/12/18 All Proposers shall submit ten (10) sets of their properly labeled CD or other electronic media contained into one 3. NEGOTIATIONS: )roposal as well as one (1) electronic copy on a device. The electronic copy submitted shall be (1) electronic file and shall be identical to the hard copies provided. The use of Adobe PDF documents is strongly recommended. Files contained on the CD or electronic media shall not be restricted against saving or printing. Electronic copies shall not be submitted via e-mail to City employees by the Proposer and shall be provided to the City in a sealed manner. FedEx, UPS, USPS, or other packages should be clearly marked with the RFP number on the outside of the mailing package. If the negotiation produces mutual agreement, a contract will be considered for approval by the City Council. If negotiations with the highest ranking Proposer fail, negotiations shall be initiated with the next highest ranking Proposer until an agreement is reached. The City reserves the right to reject all offers and end the process without executing a contract. 4. CONTRACT ADMINISTRATION: The Contract Administrator for this Request for Proposal (RFP) shall be the City of Fayetteville's assigned Project Manager, which is intended to be Andrew Garner, City Planning Director. The City's selected Project Manager will: a. Provide the successful Proposer direction and monitor the results within the limits of the contract's terms and conditions. b. Manage issues which may arise as to quality and acceptability of services performed. c Shall judge as to the accuracy of quantities submitted by the successful Proposer in payment requests and the acceptability of the services which these quantities represent. d. Serve as the point -of -contact for developing contract changes and amendments to be approved by City of Fayetteville. e. Shall act as City of Fayetteville's Representative during the execution of any subsequent contract and related amendments. All questions arising, subsequent to the contract award, shall be addressed to the Purchasing Division. Other than the Project Manager, the successful Proposer shall not take guidance or influence from any group or individual in relation to this project. All communication, both formal and informal shall be routed through the Project Manager. S. SELECTION CRITERIA: The following criteria will be used by the committee to evaluate and score responsive proposals. Proposers shall include sufficient information to allow the committee to thoroughly evaluate and score the proposal. City of Fayetteville reserves the right to accept a proposal, as submitted, and enter directly into a contractual agreement with a selected Proposer. Each proposal submitted is not required to be ranked by the selection committee; however, all proposals will be evaluated. The City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 20 of 24 REVISED FINAL CONTRACT 6/12/18 contract may be awarded to the most qualified firm, per the evaluation criteria listed below, based on the evaluation and voting of the selection committee. Following the evaluation of the proposals, the Selection Committee may request that the top ranking firm(s) make an oral presentation, be interviewed or submit best and final offers. If presentations are necessary, they will take place in Fayetteville, Arkansas. Notices will be sent by the Purchasing Division. 1) 30% Qualifications in Relation to Specific Project to be Performed: Information reflecting qualifications of the firm. Indicated specialized experience and technical competence of the firm in connection with the type and complexity of the service required. Subcontractors, if used, must be listed with RFP response. 2) 20% Experience, Competence, and Capacity for Performance: Including information reflecting the names, titles, and qualifications (including experience and technical competence) of the major personnel assigned to this specific project. 3) 25% Proposed Method of Doing Work: A proposed work plan (description of how the project would be conducted as well as other facts concerning approach to scope you wish to present) indicating methods and schedules for accomplishing scope of work. Include with this the amount of work presently underway. 4) 15% Past Performance: Previous evaluations shall be considered a significant factor. If previous evaluations with the City are not available, the professional firm's past performance records with other governmental agencies, and others will be used, including quality of work, timely performance, diligence, and any other pertinent information. Firm shall provide a list of similar jobs performed and person whom the City can contact for information. 5) 10% Cost/Fees: Proposer shall provide a total listing of any fee the City could be charged. A fee shall be included for the presented scope of work as well as any other additional fee. All fees shall be clearly identified with RFP response and be itemized as much as possible. 6. PERIOD OF CONTRACT: a. Initial contract period will be for a single project for the scope of work described in this RFP. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 21 of 24 REVISED FINAL CONTRACT 6/12/18 7. ANTICIPATED PROJECT TIMELINE: subject to change RFP 18-04, Organizational Development Consultant Tentative Timeline as of 01f 04f IB Action Item Date Note Advertisement for RFP Tuesday, January 16, 2018 City website and legal newspaper advertisement Deadline for RFP Tuesday, February 13, 2018 Sealed and delivered before 2=00=00 PM, local time Inform short listed vendors of interview Friday,Feburary 23, 2018 By end of day - if applicable Interviews w ith short listed vendors Mar 05, 2018 through Mar 09, 2016 If Applicable Deadline for contract negotiations Friday, March 23, 2018 Contract to be signed by vendor no later than 5 PM, electronic scan acceptable City Council Agenda Deadline Friday, March 30, 2018 [Internal Deadline] 4:00 PM - City Clerk City Council Agenda Session Tuesday, April 10, 2018 4:30:00 PM, City Hall, Room 326 City Council Meeting Tuesday, April 17, 2018 Council to consider contract award, 5:30 PM, City Hall, Room 219 PO Issue Date Tuesday, April 24, 2018 After receipt of Certificate of Insurance Start date of Contract Wednesday, April 25, 2018 City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 22 of 24 REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION D: Signature Submittal — Required with all responses Proposers shall include this form completed in its entirety with RFP response. This form shall not count towards Daee limitations set forth in the RFP. 1. DISCLOSURE INFORMATION Proposer shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS ITAPPROPRIATELY APPLIES TO YOUR FIRM: 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true, and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. 2. PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: Primary Contact: Phone#1 (cell preferred): E -Mail Address: 3. ACKNOWLEDGEMENT OF ADDENDA Title of Primary Contact: Phone#2: Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 23 of 24 REVISED FINAL CONTRACT 6/12/18 ADDENDUM NO. SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 4. PRICING: Pricing shall be attached as a separate form. Reference RFP for details on what all pricing shall include. 5. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME OF COMPANY: PHYSICAL ADDRESS: MAILING ADDRESS: PRINTED NAME: PHONE: FAX: E-MAIL: SIGNATURE: TITLE: DATE: DUNS#: TAX ID: City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 24 of 24 REVISED FINAL CONTRACT 6/12/18 RFP 18-04, Addendum 1 Date: Friday January 26, 2018 To: All Prospective Vendors From: Les McGaugh-479.575.8220—Imcgaugh@favetteville-ar.gov RE: RFP 18-04, College Ave Corridor Consultant This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM. 1. All Proposers shall submit eight (8) identical sets of the proposal as well as one (1) electronic copy on a properly labeled CD or other electronic media device. The electronic copy submitted should be contained into one (1) file. The use of Adobe PDF documents is strongly recommended. Files contained on the CD or electronic media shall not be restricted against saving or printing. The electronic copy shall be identical to the original papers submitted inclusive of City forms for completion. Electronic copies shall not be submitted via e-mail to City employees by the Proposer. 2. Attached is Appendix A— Map of Corridor City of Fayetteville, AR RFP 18-04, Addendum 1 Page 1 1 1 Telecommunications Device for the Deaf TDD {479) 521-1316 113 West Mountain -Fayetteville, AS 72701 REVISED FINAL CONTRACT 6/12/18 COLLEGE AVE. CORRIDOR PLAN AREA Ell �AKEVIE��IiR rn JOHNSON MILL B V � U) MAIN UFZ' emo U) -- w z v��_'� 0 •� �� ALLE4 4399 �pAL PL Y % 0 A o_ '` EARS LOOF SHE R ` YVONNE Dt 0 14i w i A STE ITERto �uP DR�s m JOYCE BLVD - 1 w VAN ASCHE DR w I FARGO RD _ " w �gR\& USA, _ hV OLK DR WESTON PL Mw gWEETBRIAR DR BIRDIE DR ELAINE AVE PAR CT t SHARON ST QPM���G APL B RD yv .RIARCLIFF�gTtiFR�N� PSE P 66 06 FUL - i . z ., ,rte_—p j CORTLAND gT OR - z �� o� ��`+. ¢ r ETON ST i WARWICK �C 66 z z 0 . I �C/ �R �RRY �+ z z U' DRAKE 0 ai:,j ¢ W m v _ w Q ! MEADE ST co .� mom, �1 _� ,yyti� m l> Q.s Z Z Z PRINCE ST��� Np O < CASSATT ST; -�� Q o ::j STRANGE DR 9 SUNBRID D w w O- KNAPP ST z w OHO z > WIS�cLLIsT PNS _''''.- } Icr. _ � LL �OB�NR4i ¢ z _ r O WNS j: ® [ "I 0 w Q _ , INN tY ? C7 d �� Q ILO 'G LL W7 OVEST' o C7 w Q� ELM -ST. r 1 w Y. _Z 5i ¢ ¢ _QPLAR ST � AMBER p d� W �O YIi DEA�fE S � � � m ;• � i , w PXV�IE�L'DK SYCA SORE ¢ M w > 0 . ET .t m z HENDRIX ST Q 'F z g Q w � w W ¢ ,:I 0 // > 0 ~ MEANDERINGWAY ti- E _ , ADAMS S P" Si ;a ,. j, _&: B. 2017 Imagery Legend Miles Fayetteville City Limits 0 0.25 0.5 1 1.5 NORTH REVISED FINAL CONTRACT 6/12/18 RFP 18-04, Addendum 2 Date: Friday February 09, 2018 To: All Prospective Vendors From: Les McGaugh— 479.575.8220 — Imcgaugh@fayetteville-ar.gov RE: RFP 18-04, Highway 71B Corridor Consultant This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM. 1. The deadline to submit a bid for this project is extended. All bids shall be submitted by Thursday, March 01, 2018 before 2:00:00 PM local time. All bids shall be submitted to the City of Fayetteville, Purchasing Division, located in City Hall at 113 W. Mountain, Room 306, Fayetteville, AR 72701. Late bids will not be accepted. The Scope has increased to include the following changes from the original scope: Purpose The City of Fayetteville, Arkansas is seeking consultants or consultant teams to facilitate a community planning process that results in a corridor plan and updates to the zoning and development codes for the Highway 71B Corridor between Cato Springs Road and the northern city limits. The selected consultant will facilitate public education and participation, develop conceptual elements, and present a regulating plan based on the input received through the public participation efforts. The purpose is to have a plan that determines and addresses the critical issues, and results in necessary amendments to the development and zoning codes along the corridor. The plan should ensure that land use regulations are coordinated with future capital improvement investments in a complimentary manner. Prosect Area Most of the Highway 71B corridor was developed 30-40 years ago for strip -commercial highway development when it was the primary north -south corridor in Fayetteville. About 20 years ago an interstate bypass 1-49 was completed directing much of the through traffic to the west of the city. Highway 71B is no longer the primary north -south transportation corridor but still carries high volumes of traffic. This 4 -mile transportation corridor is primarily developed in a commercial strip pattern with many buildings at or past their lifespan. City of Fayetteville, AR RFP 18-04, Addendum 2 Page 112 Telecommunications Device for the Deaf TDD {479) 521-1316 113 West Mountain -Fayetteville, AS 72701 REVISED FINAL CONTRACT 6/12/18 The subject portion of the Highway 71B corridor generally does not possess a character which reflects well on the community. In most areas, the street right-of-way and associated development is designed to focus on automobile travel to the exclusion of other considerations. The street design encourages high vehicle speeds. There are limited or no provisions for pedestrian or bicycle access and minimal amounts of landscaping between the roadway and parking lots. Overhead wires are also prevalent in many areas. These factors present an unappealing aesthetic environment for residents, visitors and merchants. Sidewalks are limited along the corridor and if present, are typically narrow and adjacent to the roadway creating an unsafe and un -inviting pedestrian environment. The City of Fayetteville's Future Land Use Plan designates the corridor as a City Neighborhood Area. This designation generally corresponds with the T-4, General Urban Transect in SmartCode. However, the underlying zoning districts along the corridor are not consistent with the future land use plan designation and are still primarily suburban, single -use commercial districts. The corridor plan should reevaluate this designation and suggest changes if appropriate. Project Objective To address the range of issues identified above, the consultant will develop a corridor plan with emphasis on redevelopment, complimentary land uses, urban design, and capital infrastructure investments. The City of Fayetteville is in the process of completing a Transportation Master Plan and is in the process of updating the Comprehensive Land Use Plan. Specifically, the Archibald Yell Boulevard portion within the corridor (see attached map) has been studied in detail as part of the Transportation Master Plan. This portion of the corridor does not need additional evaluation of traffic and pedestrian alternatives, only land use recommendations. The corridor plan will be completed in tandem with the Comprehensive Land Use Plan that is being led by internal City staff. The primary objective is to: ■ Implement the goals of the existing land use plan, City Plan 2030. ■ Lead a public education and participation effort around the issues and potential solutions in the corridor area. ■ Provide a vision for the corridor. ■ Recommend land use regulations and public infrastructure improvements to implement the vision for the corridor. ■ Culminate the efforts in the adoption of a regulating plan for the corridor. 2. A revised Corridor Map is attached. City of Fayetteville, AR RFP 18-04, Addendum 2 Page 212 Telecommunications Device for the Deaf TDD {479) 521-1316 113 West Mountain -Fayetteville, AS 72701 Fayetteville U of A Maim Campus 71B Corrldar Study Area Archibald Yell Study Area REVISED FINAL CONTRACT 6/12/18 SPRING'DA,LE h, Y GOSH€N a GARVER City of Fayetteville, Arkansas College Avenue Corridor Development Plan Submitted by RDG Planning & Design Garver Inc Gruen Gruen + Associates r. „ . = t” . • ' REVISED FINAL CONTRACT 6/12/18 CITY OF City of Fayetteville, Arkansas Purchasing Division — Room 306 FAYETTEVILLE 113 W. Mountain ARKANSAS Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 REQUEST FOR PROPOSAL: RFP 18-04, College Ave Corridor Consultant DEADLINE: Tuesday, February 13, 2018 before 2:00:00 PM, local time RFP DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Les McGaugh, ImcRaugh@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Tuesday January 16, 2018 REQUEST FOR PROPOSAL RFP 18-04, College Ave Corridor Consultant No late proposals shall be accepted. RFP's shall be submitted in sealed envelopes labeled with the project number and name as well as the name and address of the firm. All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Agent. Name Of Firm: RDG Planning & Design Contact Person: Martin Shukert, FAICP Title: Principal E -Mail: mshukert@hotmail.com Phone: 402.392.0133 Business Address: 900 Farnam on the Mall, Suite 100 City: Omaha State: Nebraska Signature:ztaft � Date: City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 1 of 24 Zip: 68102 February 28, 2018 REVISED FINAL CONTRACT 6/12/18 February 27, 2018 Mr. Les McGaugh Purchasing Agent City of Fayetteville, AR 113 W. Mountain, Room 306 Fayetteville, Arkansas 72701 RE: FP 18-04, College Avenue Corridor Plan Dear Mr. McGaugh and Members of the Selection Committee: RDG Planning & Design, in association with Garver Inc. and Gruen Gruen + Associates, is pleased to submit this response to the City's Request for Proposals to develop a plan for the College Avenue corridor. Planning for older urban corridors is an extremely important and potentially rewarding challenge for contemporary American urbanism. These corridors grew and flourished during the 1960s and 1970s and continue to evolve as conditions, transportation patterns, and consumer preferences have changed. While they remain active centers for commercial enterprise, they face competition from new development areas, different types of retailing, bypasses like the Fulbright Expressways, and the obsolescence of site and building design from an earlier era. These corridors require a new and practical vision that combines urban design, economics, engineering, and deep community involvement. No problem in planning is more exciting to us and we are privileged to be considered for this work. The urban corridor is a passion for RDG and an important focus of our practice. Our work in cities of all sizes has provided detailed and complete roadmaps for real development and helped communities view their streets and business districts in new ways. Our plans have received considerable recognition, receiving numerous awards for Best Plan and (most importantly) Plan Implementation by state chapters of the APA. In recent years, five projects that have resulted from our work have been honored as Great Places in America by the National APA. We are eager to apply our experiences and perspectives to Fayetteville and the considerable assets of the College Avenue corridor. We are pleased to be joined in this effort by our colleagues at Garver, Inc. and Gruen Gruen + Associates. Garver is a multi- disciplinary firm with a wide range of experience in all aspects of transportation and infrastructure engineering as well as major strength in planning. The firm is headquartered in North Little Rock and has both a substantial presence and extensive experience in Fayetteville. GG+A is a recognized leader in urban economic analysis and frequent partners with us in our work in city commercial districts and corridors. We believe that no one will work harder than our team in both collaborating with the community and helping to create a "strip" that helps transform the meaning of that term. We are especially excited about the educational emphasis identified in the RFP. Everything we do is suffused with the idea of both teaching and learning from stakeholders in the communities that we serve. Cities like Fayetteville really are the cradles of innovation and we believe that quality, clear planning is fundamental to their success. We look forward to helping to play this important role in your community as well. We appreciate the opportunity to present this proposal to you and hope to have the chance to contribute to the future of Fayetteville. Sincerely, RDGPIan ning & Design Martin . Shuke , FAICP Principal REVISED FINAL CONTRACT 6/12/18 RDg** PLANNING • DESIGN table of contents Letter and Executive Summary Methods and Approach ........................................ Tab 1 Scope of Work and Deliverables .................................... Tab 2 Technical or Professional Support Qualifications and Experience ..................................... Tab 3 List of Project Personnel ....................................... Tab 4 Availability .............................................. Tab 5 Listing of All Fees Required Documents ....................................... Appendix Mason City, Iowa: Great Places in America by American Planning Association 18186 REVISED FINAL CONTRACT 6/12/18 RDgeee PLANNING • DESIGN THE TEAM executive summary The team of RDG Planning & Design, Garver, Inc, and Gruen Gruen + Associates is pleased to submit this proposal to develop the College Avenue Corridor Plan. RDG PLANNING & DESIGN, based in Omaha and Des Moines, is a multi—disciplinary design firm with specialties in planning, urban design, architecture, landscape architecture, resource planning and engineering, and environmental art. Our employee—owned firm of 160 talented professional and sup— port staff is united in our commitment to each other and our clients to Create. Meaning. Together. In our planning practice, we have served communities as large as Oklahoma City, with our work on the relocation of Interstate 40 and the Core to Shore master plan and as small as Brownville, Nebraska, an historic village with a population of 120. A substantial; amount of our work addresses the needs and future of urban corridors like College Avenue. • GARVER, INC. is a multi—disciplinary engineering, planning, architectural, environmental, and survey— ing services firm of 500 employees. The firm, nearing its century mark in business, is headquartered in North Little Rock and has a substantial local office in Fayetteville. Graver has worked extensively in town and has added valuable planning capabilities in its Fayetteville office. GRUEN GRUEN + ASSOCIATES, celebrating its 48th year of business, is a leader in urban economics and market and public policy analysis. GG+A has offices in Deerfield, IL, Denver, and San Francisco, and has completed special district analysis in such diverse places as Reno, Scottsdale, Haverhill (MA), Riverside (CA), Olathe (KS) and many others. RDG and GG+A are frequent collaborators on urban proj— ects where we combine our mutual understanding of the relationship of urban design, planning, and economics. THE PROJECT Planning for the future of the commercial corridor addresses an extremely important challenge in con— temporary American urbanism. These corridors, such College Avenue, require a pragmatic and custom— ized approach that combine land use planning, urban design, transportation planning and engineering, economic analysis community engagement, and more. Their development accelerated during the 1960s, and responded to emergence of the private automobile as the dominant and often only mode of transporta— tion, rapid growth in the demand for commercial space, development of the regional mall and later big box retailing, and single—use zoning . Now they are challenged by building obsolescence, reduced demand for traditional commercial space, increased preference for experiential environments, bypasses of the original arterials that give the corridors their initial life, and competition from newer areas. The College Avenue study corridor presents a number of personalities along its course from Cato Springs to the city limits, each with its own physician and economic character. Our process will focus on each of these, along with integration into a unified corridor concept. However, we anticipate some major issues will include: • Community engagement and common purpose. • Markets and economics. • Land use and scale transitions. • Development opportunities and parameters. • Functional traffic issues. • The urban design character of the street. • Corridor image and marketing identity. • Entrepreneurial opportunities. 181186 RDgeee PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 executive summary SCOPE: APPROACH AND METHODS Our process is designed to maximize participation and develop a creative consensus around a realistic vi— sion for College Avenue that looks at opportunities and environments in new ways, but does not lose sight of physical and economic reality. We have organized the approach and methods according to the specific tasks, and adding some anecdotes for your consideration. TASK 1: STARTUP After decades of preparing planning projects, we are committed to creating a process that builds anticipation and excitement for the project's launch. We begin with an Awareness Campaign to alert stakeholders of their opportunities to learn more, contribute their ideas, and react to concepts. Crafting the Awareness Campaign must be tailored for each project, and will be a critical starting point when drafting the Communications Plan. TASK 2: COMMUNITY EDUCATION AND OUTREACH With staff, we will tailor the communications plan to maximize the city's resources and community participation. The process will include a spectrum of tools, including broad-based steering and more focused technical committees, on-line and traditional on-site tools. The process is rooted in four elements: • Branding the process: A logo and creative moniker creates personality to the project and helps build awareness. • Marketing: People need of know that the project happening and how to participate. • On-site activities: Meeting with people one-on-one, at a workshop, or hosting an event with 200 people must be carefully planned. We must maximize their time and reward their experience to retain their involvement, if not inspire them to become a chapion for the project's implementation. • Online activities: Offering people to participate from the convenience of their home, office, or from afar. We have many tools that we can use from interactive maps, videos, surveys, and discussion forums. Online strategies must be tailored from project -to -project as TASK 3: PLAN ELEMENTS 3.1 Field inventory and mapping. We tour the area by foot and bike, and will often invite staff or steering committee members to participate. All of this investigation (quantitative and qualitative findings) threads together that is presented in an atlas 3.2. Market Analysis. The market analysis will determine the development and consumer potential for College Avenue. ROG and Gruen have worked on numerous planning projects from comprehensive plans and downtown/corridor projects to a statewide housing study and building reuse feasibility studies. 3.3. Transportation plan. Garver's past experience on the Fayetteville's Transportation Plan positions the team to do a deeper dive into College Avenue, while keeping the bigger picture in mind for the entire mobility network. 3.4. Vision document. Communication -communication -communication. Talking with people and sharing best practices through public outreach will reveal emerging themes that ultimately become the Vision Document. The vision precedes specific plan elements and becomes the ethos for concepts and implementation tools to respond. 181186 RDgeee PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 executive summary 3.5. Land use alternatives. In workshop sessions, we will confirm potential development/redevelopment sites and market-driven development scenarios. We develop test fit designs based on market findings and community objectives, using these to generate a land use plan based on ranges of uses, intensity, and site development conditions. The planning workshops will have a major impact on the development of land use alternatives. 3.6 Transportation improvements. The process will generate a program of proposed traffic and active transportation improvements. 3.7. Streetscape plan. We hold public workshops to discuss expectations for the proposed streetscape. Maximizing resources is paramount, and so is attracting customers, including shoppers, people who are thinking about opening a business, buying a home nearby, or moving to Fayetteville altogether. The concept needs to understand the audience, strengthening the neighborhood and celebrating life in Fayetteville. 3.8. Capital infrastructure program. We have little patience for projects that cannot be implemented. Many of us worked for municipalities prior to joining private -practice, and adopted a mission of ensuring that plans are visionary, yet practical. As such, we will hold a joint workshop of staff and the Steering Committee to generate priority criteria and rank strategies, leading to a 20 -year program that includes financing possibilities. 3.9. Regulating plan. This process will use meetings with both neighbors and development interests to identify potential areas of conflict and flexibility. It will also include extensive collaboration with the city's current planning staff on issues and controversies in the study area. The resulting regulating plan may replace traditional zoning with intensity- and form -based elements and design standards. QUALIFICATIONS AND PROJECT INFORMATION The ROG Team has special experience in planning for the transformation of urban corridors and have included examples of projects that are relevant to some of the issues faced along College Avenue. The Coralville and Wauwatosa corridors are examples of strategic capital and policy actions that have changed the function and appearance of these previously deteriorating districts. In Sioux Falls, we developed design standards that were integrated into the city's regulating structure. Brookings and MidTown Tosa address the issues of development demand adjacent to lower density residential neighborhoods. Davenport and Shawnee considered the relationship of land use, development, and the aesthetics and operation of the transportation environment, and Fort Scott examined the interaction of the built and natural environments along a major trafficway. STAFFING The RDG Team will be led by Martin Shukert, FAICP as project principal and planner, and Cory Scott, AICP will coordinate the day-to-day tasks. RDG's national experience is complemented by Garver's local expertise, including people like Juliet Richie, Jeff Webb, and Ron Petrie. All three of our firms are devoting senior staff and decades of experience to this important project. RDG includes a variety of special services, including videography, graphic design, and renderings. SCHEDULE The RDG team will complete the project within 12 months. FEE Our estimated fee based on the scope of services and approach and methods is $182,000. 6 RDgee PLANNING • DESIGN IF RD ,• PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 methods and approach THINKING ABOUT COLLEGE AVENUE... The College Avenue Corridor Plan is particularly exciting to us and especially important because it addresses an extremely important challenge in contemporary American urbanism — the future of the commercial strip. A number of philosophies and practices have emerged in planning and urban design during the past decade: New Urbanism, tactical urbanism, landscape urbanism, form—based regulations, design for resiliency, and others. Each of these is individually exciting and has applications. But the "unloved" context is the one common to almost all cities, large and small — the auto—oriented commercial corridor. These corridors, such College Avenue, require a pragmatic and customized approach that combine land use planning, urban design, transportation planning and engineering, economic analysis community engagement, and more. For us, they seem to be a growing part of our work, a challenge that we welcome. Development along corridors like College Avenue accelerated during the 1960s, and responded to the needs and sometimes regulatory frameworks of the period, including the emergence of the private automobile as the dominant and often only mode of transportation, rapid growth in the demand for commercial space, development of the regional mall and later big box retailing, single—use zoning and the "highest and best use" mentality, free—standing commercial buildings with parking along the street, and signs competing for visibility among others. But we are now in a new era of development, where different forces are in play. Some of these include: • The obsolescence of buildings developed during 40 to 50 years ago that no longer meet user needs. • Reduced demand for "brick and mortar" commercial space. • Increased interest in "experiential" retail environments, mixed uses, and attractive design. • New transportation arterials that bypass old corridors. • Interest in transportation alternatives. • Competition from newer development. In one way or another, these issues will come into play in the College Avenue/71 B study area. The corridor from Cato Springs Road to the north city limits appears to include several economic and character seg— ments: 000 RDgeee PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 methods and approach • The south segment (School Avenue) from Cato Springs to Martin Luther King Jr. Boulevard, where pre—existing rural commercial uses contrast with new research center and multifamily develop— ment. • The Archibald Yell segment to Rock Street, where an emerging mixed use node at MILK Boulevard gives way to a lower—density commercial pattern as the road climbs from the south to the city center. • A mid—corridor segment between North and Township Streets, introduced by the VA campus and the Evelyn Hills shopping center transition to a pattern of small and medium—sized free—standing buildings, bounded by a mixed office and commercial district to the west and developing residential areas and open ground to the west. • A mid—corridor segment between Township Street and the Fulbright Expressway interchange, with small—scale, free—standing older commercial buildings south of Appleby Road transition to Fiest Square and larger format commercial south of the expressway. • The Mall District on the north end of the study area, including Northwest Arkansas Mall and sur— rounding large—scale retail. The mall appears to be experiencing some of the stress of other regional malls, while the surrounding retail district, which includes Lowe's, Walmart, Home Depot, Best Buy, and other credits, appears to maintain considerable strength. Each of these segments has an individual character, and we anticipate a focus on each one, along with integration into a unified corridor concept. However, we anticipate some major issues will include: • Community engagement and common purpose. Key traditional corridors like College Avenue are of profound interest to their cities and stakeholders. People care deeply about the street and what it means to the city, but can have very different agendas about its health and what it means to them. Achieving a shared vision that unites businesses and property owners along the corridor with each other and with adjacent neighbors is a challenging but fundamentally achievable task. • Markets and economics, identifying the dynamics at work in the corridor and surrounding city and addressing the fit between existing buildings, businesses, and future demands. • Land use and scale transitions, including introduction of new uses into the corridor and the relationships of these uses and pressures along with corridor to surrounding established neighbor— hoods. In two of our recent corridor projects (Wauwatosa, WI and Brookings, SD) we have ad— dressed similar issues of scale conflict with corridor—related regulating proposals. • Development opportunities and parameters. The plan will evaluate underused land and sites, showing how they can be developed productively while reinforcing district character. Candidate sites in both the center and along entry corridors will emerge from both our in—depth field investi— gation and public input. • Functional traffic issues including access management; intersection design at certain loca— tions; pedestrian/bicycle access and continuity, crossing points, and paths to buildings; and use of frequent connections between the corridor and Fayetteville's trails. 181186 RDgeee PLANNING • DESIGN RD ,• PLANNING • DESIGN PHASE 2: EDUCATION AND OUTREACH REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables W TASK 1: STARTUP 1.1 KICK—OFF MEETING TASK a: This initial meeting will establish principles and objectives for the study area and help refine the specific PLAN ELEMENTS objectives of this plan. We believe that this meeting should be done in person. It gives us an opportunity to meet city staff, and begin what we know will be a close partnership. An important first order of business will be defining the overall directions for the communications plan. I I r, - a 1.2 COMMUNICATIONS PLAN i As part of the startup process, our team and city staff will tailor the communications plan prior to the start of the project. Elements of the communications plan must be considered carefully to design an effective process that maximizes the city's resources and community participation. The process will include a spectrum of tools: A. Steering Committee. The steering committee meets at strategic milestones of the project to provide direction, mid -course correction, and review deliverables. The staff kick-off will help identify membership of this committee, which should represent a range of stakeholder and community interests. A preliminary timeline is indicated on the schedule following this scope. B. Technical Committee. The project team will meet with staff on a regular basis via phone or webcast, often starting with weekly meetings, then meeting on alternate weeks. C. On—line Tools. E-mail blasts, social media, surveys, and discussion forums contribute to sharing ideas, concepts, and receiving feedback. Task 2.1 identifies specific online techniques, but we have the capability to substitute other methods. D. On—site Tools. We believe strongly in the value of personal meetings and workshops. More traditional methods of attracting the public to meetings such as fliers, posters, postcards, business cards, letters, and ads can be used. E. Logo and Branding. A project logo will be developed to use as the brand for the project. Buttons and other novelties may be used to add interest to the project and fun to the process. 181186 RD ,• PLANNING • DESIGN S REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables TASK 2: COMMUNITY EDUCATION AND OUTREACH 2.1.1 ONLINE INTERACTIVE FORUMS The first element of the education and outreach program established the project's on-line presence. Online tools can engage people from their home, office, or cafe. Typical elements include: A. Project Website. We will develop a website that provides a central home for information, interaction, and input. This includes posting presentations and in -progress working papers and graphics, surveys, meeting notices proceedings, updates, and other information. It also includes interactive tools that enable visitors to post and map comments and ideas. An online mapping tool provides people an opportunity to offer ideas and comments on maps. B. Social Media. We will schedule and coordinate announcements for existing social media forums. C. Survey Monkey. ROG will create and administer a public opinion and preference survey designed to measure patterns of use, frequency of visits, opinions of needs and actions, and other factors. It also includes a opinions of patterns to understand preferred design concepts related to transportation, land use, building form, landscape, lighting, parking, commercial economics, and signage. D. Videos. With our multimedia studio, we can develop an educational video that can be used on-line and by staff in meetings and presentations to introduce the process and introduce issues and possibilities. This may include interviews with leaders, quad-copter fly throughs with animation, and voice-over that tells the story of "why, how, and what" the plan is happening and intends to achieve. Videos will be used during the awareness campaign and for describing the recommendations. 2.1.2. ONSITE PUBLIC EDUCATION AND OUTREACH PROGRAM A. PUBLIC WORKSHOP 1: Kick—off Event. This kick-off event celebrates the beginning of the College Avenue planning process and will include a presentation, stakeholder panel, displays, and interactive materials to initiate the education and outreach process. The kick-off meeting is an opportunity for the public to understand the importance and possibilities of planning for the corridor. Displays at the event encourage people to identify priorities for the study, and share demonstrations of best practices. B. FOCUS GROUP INTERVIEWS. Working with the steering committee and the city, our team will identify stakeholders and conduct a three-day program of stakeholder group discussions to address the project area, its dynamics, potential, and future directions. The seven geographic segments can provide a basis for at least some of these groups, while others might be identified by specific discipline or interest group. We also believe that the University of Arkansas community is also a probable stakeholder group. Our stakeholder groups are an open conversation, and we use our expertise in group process to encourage people to share their opinions. We find this technique to be indispensable, helping us know both the people and the special issues along the corridor. 6 RD ,• PLANNING • DESIGN ABOVE: Tree of Life in Omaha's South Omaha business district, part of an RDG commercial corridor and stretscape project. The Tree of Life is a symbol common to most of the ethnic groups that populated this district, and tells the story of a street without words. REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables C. PUBLIC WORKSHOP 2 and 3: PLANNING WORKSHOPS. Two series of four-day planning and design workshops are central to our process. During each four-day studio, we work on -location with stakeholders, developers, students, and other interested parties to develop concepts for the corridor. Open sessions encourage the public to work alongside the project team to develop, illustrate, and test ideas. Because of the length and diversity of the study area, we think it would be useful for each day's session to locate in and concentrate on an individual segment. Quick results and high energy are features of these workshops, which will use the information gathered in the existing conditions inventory and previous public engagement components to address: 1. A guiding vision for the street. 2. Key market focuses and opportunities. 3. Major functional/infrastructure issues and public investment needs. 4. Redevelopment opportunities, including residential, retail, office, and entrepreneurial development. 5. Design concepts for the public environment, including lighting and streetscape. 6. Connections and relationships (including scale) to adjacent neighborhoods. 7. Placemaking opportunities, including public spaces and art. 8. Multi—modal transportation and access concepts. 9. Sustainable design practices for specific sites and projects. 10. Streetscape sections — scenarios. 11. Image themes and concepts. D. PUBLIC WORKSHOP 4: CONCEPT OPEN HOUSES. This component of the program presents preliminary concepts in an informal, open house format, with short introductory presentations. We anticipate two similar open house sessions on successive nights. The open house gives participants to identify their opinions of various actions and proposals, and their relative priority. E. PUBLIC WORKSHOP 5: PRELIMINARY REPORT OPEN HOUSES. This session, similar in structure to the concept open houses, will present the preliminary plan document and its major recommendations and directions. This will include the refined concept, graphics, and implementation measures, including the proposed regulating plan. F. OTHER EVENTS. Our team takes pride in efforts to maximize community involvement throughout the process. During planned visits, we will meet with other regulatory and interest groups, including student groups, business associations and clubs. We also find that public access or university -based media can be very helpful in reaching various audiences. This program also includes pop-up meetings, where we establish a presence and conduct working and information sessions at the Mall or other available public spaces or community events, farmers' markets, or festivals. G. "SEEING AND BEING SEEN." As people who worked with us on special district projects know, knowing and being known in the community and becoming a trusted friend is very important to us and to the success of this overall effort. We accomplish this by being in town as if we lived in the area, shopping at stores, talking with people on the street, and achieving a sense of common interest and trust with the community. We think this aspect of our approach makes us special to our clients — because you are special to us. 181186 RD ,• PLANNING • DESIGN ABOVE: North Vine corridor plan, designed to address significant access and image problems and improve a mall area in Hays, Kansas. Significant parts of the concept are in implementation, including rede- velopment of a deteriorated motel site. REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables 2.2 SCHEDULE AND PROMOTION OF OPPORTUNITIES We establish a specific schedule of events with city staff and the steering committee at the beginning of the process and develop the elements of the public outreach campaign. Successful techniques range from the on-line elements identified above (including website and social media) to retail techniques such as posters in corridor businesses and at public spaces. We know that it is challenging to get people to workshops, and look forward to working with staff and the city's public information office on techniques that have worked well in Fayetteville. 2.3 DELIVERABLE: SUMMARY REPORT RDG will meet with the steering committee to review emerging themes from public meetings and documentation of results. We will post results from each public event on the website and prepare summary reports of each public outreach program and the entire process to staff and the Working Committee. TASK III: PLAN ELEMENTS NOTE: These plan elements will be conceptualized during the Planning Workshop process described above. The Corridor Vision document (Task 3.4) will be generated in preliminary form for review prior to and at the specific element workshops. PHASE 1: 3.1 EXISTING CONDITION ANALYSIS STARTUP 3.1a FIELD INVENTORY We will complete a comprehensive field inventory and analysis of existing conditions. Our inventory is completed on foot and by bicycle, taking the time to go beyond a cursory inventory to understanding the fabric and dynamics of the study area. TASK 2 3.1 b. BASE MAPPING EDUCATION AND OUTREACH RDG will construct a base map using existing GIS maps from various local, state, and federal agencies. The %,,_ base map will include layers that contain the following information: A. Existing land use and zoning B. Building and business inventory, including age, exterior condition, occupancy, assessment of development potential, and property value. Development potential assessment is based on our decades of experience in evaluating structures in development areas. C. Land ownership D. Transportation patterns and facilities, including traffic volume and turning movements; transit service; sidewalks; sidepaths; trail connections; street width; pedestrian crossings; curb cuts; and overall circulation patterns for trucks and servicing, automobiles, bicyclists, and pedestrians 6 RD ,• PLANNING • DESIGN Incorporating residential develop- ment in corridor planning. From top: Marion, IA, Detroit Lakes, MN, Gillette, WY, Norfolk, NE REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables (including circulation on major private sites like multi -tenant retail centers and institutional complexes). E. Urban design inventory, including streetscape elements, gathering spaces, art, and graphics F. Recent, approved, and proposed projects to assess development trends in the study area. G. Environmental inventory through available GIS data. 3.1 c DEVELOPMENT AND REDEVELOPMENT OPPORTUNITY ANALYSIS AND MAP Development opportunities will be identified and categorized based upon the physical inventory. Potential opportunities will include: A. Specific redevelopment sites for detailed study. B. Adaptive reuse opportunities. C. Circulation improvements for pedestrians, bicyclists, and vehicles. D. Open space and civic space enhancement. E. Connections to parks, neighborhoods, and gathering places. 3.2. MARKET ANALYSIS 3.2.1 MARKET SEGMENT REVIEW The retail market assessment approach is built on analyzing current retail performance in relation to potential spending patterns by residents and visitors. Tasks include: A. Distribute business survey and meet with businesses to discuss trends and forecasts. A. Identify current retail inventories and trends through discussions with real estate agents and brokers. Determine the implications for target development sites. B. Analyze current retail sales data for the region broken down by market segment (data from Claritas or ESRI Business Analyst). C. Forecast retail opportunities based on trade area demographics and characteristics. D. Evaluate current business mix and identify potential niches and opportunities. E. Identify current gaps in the market. F. Clarify retention and growth opportunities for retail and the competitive position of the district. G. Discuss redevelopment area's competitive position in relation to other business concentrations in region. H. Identify the potential demand for retail, and assess opportunities for new retail development by market segment. I. Review housing development and candidate sites for development. We will consider housing types and implications for potential pricing. 3.2.2 DEVELOPMENT STRATEGY IMPLICATIONS Much like developing an architectural program before designing a building, the market analysis becomes the development program for the project area. The results of the report will include: A. Recommendations for target markets and segments appropriate to downtown and strategic sites. B. Identifying market strategies to pursue developers and tenants. 18186 RDgPLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables LEFT: Mount Rushmore Road corridor plan, Rapid City, SO. RIGHT: Nieman Road Redesign and corridor plan, Shawnee, KS �.M •tnm.mwwwwmn� — n L7B 1 _ : i ABOVE: Excerpts from Core to Shore District Design Standards, Oklahoma City C. Providing preliminary market evidence of commercial viability for target markets. D. Identifying obstacles to development, relating to policy, infrastructure, transportation, or market forces. E. Identifying methods to retain and grow existing business. F. Prioritizing redevelopment of existing sites. G. Recommending roles of key stakeholders. H. Identifying financing tools to implement projects. 3.2.3 DELIVERABLE: MARKET REVIEW REPORT The consultant team will make a presentation of the market review findings to the Steering Committee. 3.3 TRANSPORTATION PLAN (also incorporates Task 3.6) 3.3.1. TRAFFIC Overall traffic circulation plan, including correction of operational problems, intersection redesign where necessary, access management concepts, and suggested parking lot redesign to accommodate access management proposals and improved pedestrian access to specific destinations. 3.3.2. ACTIVE TRANSPORTATION A. Pedestrian access plan, including sidewalk or path gaps, trail connections, linkages to surrounding neighborhoods, access to individual sites, and enhanced crossing designed concepts at strategic locations along the corridor or other study area intersections. B. Bicycle access plan, including infrastructure to and along the corridor, integration into the Razorback Regional Greenway and other components of the citywide bicycle network, and bicycle support facilities such as parking and wayfinding. C. Transit plan incorporating Ozark Regional Transit and Razorback Transit operations and multimodal connections. D. Recommendations will be coordinated with findings of the city's Active Transportation Plan. 3.4 CORRIDOR VISION 3.4.1. VISION INPUT Finding and conclusions of various aspects of the public outreach and education process will help to generate the corridor vision. 000 REVISED FINAL CONTRACT 6/12/18 RD ,• PLANNING • DESIGN Transect scenarions from planOKC, Oklahoma City Land use massing scenarios from Connecting Edwardsville Plan for the K-32 corridor, Edwardsville, KS scope of work and deliverables 3.4.2. VISION DRAFT In partnership with the Working Committee and staff, development of a Corridor Vision Draft, identifying overall goals, and specific action -oriented objectives. This will be developed in advance of individual elements and a preliminary draft will be posted on-line and on display for public review and comment at the Planning Workshops. It will also be circulated to stakeholders and on display at pop-up locations. 3.4.3. DELIVERABLE: REVISED VISION DRAFT Following the review process, the vision draft will be revised as an in -progress deliverable. 3.5 LAND USE ALTERNATIVES 3.5.1. DEVELOPMENT PROGRAM SCENARIOS In a workshop session with staff and the Working Committee, we will confirm potential development/ redevelopment sites and market-driven development scenarios, based on variations of land use mix, locations and visions based on character of different segments of the corridor, and scale and land use intensity issues. 3.5.2. TEST FITS Based on development scenarios and other community input, we will prepare test fit land plans on candidate sites to establish a range of potential yields and land plans. 3.5.3. LAND USE PLAN Using test fits, we will prepare a land use plan based on ranges of permitted uses, use intensity, and site development conditions. Based on our work with Oklahoma City staff on the city's planOKC comprehensive plan, we have applied intensity -based zoning categories that relate use intensities to character, adjacency conditions, and transportation capacity in place of traditional Euclidean zoning. This, combined with some elements of form -based coding may be relevant to the study area. The land use plan helps provide a basis for the regulating plan identified in Task 3.9. 3.6 TRANSPORTATION IMPROVEMENTS (SEE TASK 3.3) 3.7. STREETSCAPE AND URBAN DESIGN IMPROVEMENTS 3.7.1 STREETSCAPE DIAGRAM We will develop a corridor wide diagram of potential streetscape improvements for review by the Working and Technical Committees, identifying needs and opportunities for streetscape elements, including landscape. lighting, public art, placemaking, green space, street furnishings, and environmental features. Part of the basis for this will be public participation, thematic development, and our observations over time of the choreography of the street. 3.7.2 STREETSCAPE WORKSHOP The RDG team will hold a specific workshop with stakeholders to assess the diagram and discuss expectations and requirements for the proposed streetscape. This will produce a program of elements to be included in the streetscape, along with preferred character images of the streetscape. During this workshop the team will: 181186 RD ,• PLANNING • DESIGN ABOVE: From redevelopment and urban form plan for Sioux Falls Railyard redevelopment district REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables A. Review sustainable design opportunities and their potential long-term value to the community. B. Refine major themes for storytelling and art integration and environmental graphics. 3.7.3 CONCEPTUAL DESIGN AND RENDERINGS Based on the tasks above, develop and illustrate streetscape concepts. Renderings include both sketch -up models and realistic before and after renderings that give a highly understandable and contextual view of proposed improvements. 3.8. CAPITAL INFRASTRUCTURE PROGRAM 3.8.1 PROJECT LIST AND OPINIONS OF PROBABLE COST We will generate a list of capital projects, by geographic sector, and calculate planning -level opinions of probable cost for each proposed project. 3.8.2 IMPLEMENTATION WORKSHOP This meeting is a joint workshop of staff and the Working Committee to generate priority criteria and systematically rank the importance and priority and each project based on criteria. This process also calculates private investment impact of the capital program. These priority criteria will be matched with the vision established in the public engagement process, and used to recommend phasing for projects. 3.8.3 IMPLEMENTATION ROADMAP We will then compile the results, using them as a tool to create a time and resource-based capital program for the corridor. We assume a 20 -year program, completed in five-year increments. The plan will also include a financing program, including possible allocation of investment from private and public sources. 3.8.4 ORGANIZATION STRUCTURE Emerging from the results of the Implementation Workshop and Policy Review, the project team will identify leading and supporting agencies/departments to oversee implementation. In addition, we will consider a potential organizational structure on the private side necessary to administer cooperative plan BELOW: Regulating urban form implementation. districts and illustration of application to potential sites, Wauwatosa, WI / �oc�� oneo IMaao-l�aa0 �❑° ITT, c _ � �,agG'ocGGo u9�00"�G Io---a �o SII m� 0 m 5-4*- °oo °�° 13S.911 -1y 13Il W MIM—ily 13 hensili°nel 0Mixetl use • • • REVISED FINAL CONTRACT 6/12/18 RD ,• PLANNING • DESIGN technical and professional support 3.9. REGULATING PLAN TECHNICAL AND PROFESSIONAL .. 3.9.1 REGULATING PLAN WORKSHOP AVAILABLE TO TEAM Developing a land regulation framework may require a special group of meetings with both neighbors and development interests active along the corridor. This process, in combination with earlier stakeholder groups, will help identify potential areas of conflict and flexibility. It will also include extensive collaboration 165 Professionals with the city's current planning staff on issues and controversies in the study area. > Architects 3.9.2 REGULATING PLAN DRAFT > Planners The regulating plan draft will build on the Land Use Plan to develop a consensus -driven concept that > Landscape Architects accommodates the reasonable interests of all stakeholders. As mentioned above, proposed direction > GIS Specialists may replace or modify traditional Euclidean zoning with another format in the study area that introduces intensity- and form -based elements. Certain design standards for building and land planning may also be > Artisans incorporated into a new regulating format. > Graphic Designers 3.10 APPROVAL PROCESS > Videographers 3.10.1 PUBLIC OPEN HOUSE AND PRESENTATION > Illustrators As described earlier, we will conduct a community open house, consisting of a presentation and numerous > Social media experts display boards of the entire plan. The plan will be posted online for public review. In past RDG projects, some > Interactive mapping communities have elected to host the open house as an organized public celebration with vendors, food, tools and community groups. > Survey Monkey tool 3.10.2 PRESENTATION AND EVENT COLLATERAL > Website administrators A. Digital copies of the PowerPoint will be available for community groups to share with their > Video Conferencing membership. B. Digital and hard copy display boards. C. A five-minute video will be produced to act as an executive summary to the process and results. 3.10.3 FORMAL APPROVAL We will present the final document to the Planning Commission and City Council. We often find an informal joint working session of the two approving agencies prior to formal public hearings to be extremely useful. 40•• RDgeeo PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 SCHEDULE I FAYETTEVILLE Issue: February 27, 2018 May June July August September October November December January'17 February March April 1: Startup 2: Community Education and Outreach 0 Deliverables: 1. Presentations 2. Event Collateral Awareness Campaign Communications Plan �ti Survey 1 Ali Interviews 71' Public Online ��� Focus Groups _\I/ Workshop /ti Workshop 1: Kick-off v� Workshop 2: Planning Workshop 3: Planning Workshop 4: Concept �b Workshopse m ReportPresentation 3. Meeting Guides -Survey -Social Media Open House -Schedule -Launch Website �ti Survey 2 �1" Targeted �ti Student \� 1 Program businesses Interviews AV Fieldwork Videos 3.1: Existing Conditions Deliverables:1. Existing Conditions- Narrative/Maps 2. Market Analysis 3.4: 3. Transportation Review - Narrative/Maps 3.2: Market Analysis CorridorVision 4. Vision Draft +GIS data 3.3: Transportation Review +Video and Visual Library 3.5: Land Use Alternatives Deliverables: 1. Land Use Alternatives and Preferred Concept 2. Transportation Options and Preferred Concept 3. Streetscape Improvement Concepts 3.6: Transportation Improvements +Plan and Section Drawings —`011IN Community Event 3.7: Streetscape and Urban Design Improvements + Perspective Illustrations by segment + Video Animation t) Task Start/Close 3.8: Capital Infrastructure Program p g Deliverables: 1.Opinion of Probable Costs ©2. Steering Committee Meeting IRmplementation Roadmap 3. egulating Plan Draft (Standards/Guidelines) 3.9: Regulating Plan TC Technical Committee Meeting x vmeoconfi­ Deliverables 3.10: Approval 1. Complete Draft +PDF and InDesign +GIS Steering Committee Kick Off © © © © © © © © Deliverables: 1. Meeting Minutes Committee Tour Discussion Goals and Visioning Submit Conditions Review Vision Review Concepts Review Concepts Regulating Plan Workshop Draft Review Draft Review 2. Presentations 3. Event Collateral Technical Committee Document Review Tasks 3.1-3.3 AttendWorksohp AttendWorksohp Implementation Workshop (video conference) Attend Worksohp Deliverables: rc rc rc rc TC rc0 0 rrc TC rc rc C 0 > <T> <r>Tr T 0 T TC TC rTC 1. Meeting Minutes 2. Communication Plan RD ,• PLANNING • DESIGN PHASE 2: EDUCATION AND OUTREACH REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables W TASK 1: STARTUP 1.1 KICK—OFF MEETING TASK a: This initial meeting will establish principles and objectives for the study area and help refine the specific PLAN ELEMENTS objectives of this plan. We believe that this meeting should be done in person. It gives us an opportunity to meet city staff, and begin what we know will be a close partnership. An important first order of business will be defining the overall directions for the communications plan. I I r, - a 1.2 COMMUNICATIONS PLAN i As part of the startup process, our team and city staff will tailor the communications plan prior to the start of the project. Elements of the communications plan must be considered carefully to design an effective process that maximizes the city's resources and community participation. The process will include a spectrum of tools: A. Steering Committee. The steering committee meets at strategic milestones of the project to provide direction, mid -course correction, and review deliverables. The staff kick-off will help identify membership of this committee, which should represent a range of stakeholder and community interests. A preliminary timeline is indicated on the schedule following this scope. B. Technical Committee. The project team will meet with staff on a regular basis via phone or webcast, often starting with weekly meetings, then meeting on alternate weeks. C. On—line Tools. E-mail blasts, social media, surveys, and discussion forums contribute to sharing ideas, concepts, and receiving feedback. Task 2.1 identifies specific online techniques, but we have the capability to substitute other methods. D. On—site Tools. We believe strongly in the value of personal meetings and workshops. More traditional methods of attracting the public to meetings such as fliers, posters, postcards, business cards, letters, and ads can be used. E. Logo and Branding. A project logo will be developed to use as the brand for the project. Buttons and other novelties may be used to add interest to the project and fun to the process. 181186 RD ,• PLANNING • DESIGN S REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables TASK 2: COMMUNITY EDUCATION AND OUTREACH 2.1.1 ONLINE INTERACTIVE FORUMS The first element of the education and outreach program established the project's on-line presence. Online tools can engage people from their home, office, or cafe. Typical elements include: A. Project Website. We will develop a website that provides a central home for information, interaction, and input. This includes posting presentations and in -progress working papers and graphics, surveys, meeting notices proceedings, updates, and other information. It also includes interactive tools that enable visitors to post and map comments and ideas. An online mapping tool provides people an opportunity to offer ideas and comments on maps. B. Social Media. We will schedule and coordinate announcements for existing social media forums. C. Survey Monkey. ROG will create and administer a public opinion and preference survey designed to measure patterns of use, frequency of visits, opinions of needs and actions, and other factors. It also includes a opinions of patterns to understand preferred design concepts related to transportation, land use, building form, landscape, lighting, parking, commercial economics, and signage. D. Videos. With our multimedia studio, we can develop an educational video that can be used on-line and by staff in meetings and presentations to introduce the process and introduce issues and possibilities. This may include interviews with leaders, quad-copter fly throughs with animation, and voice-over that tells the story of "why, how, and what" the plan is happening and intends to achieve. Videos will be used during the awareness campaign and for describing the recommendations. 2.1.2. ONSITE PUBLIC EDUCATION AND OUTREACH PROGRAM A. PUBLIC WORKSHOP 1: Kick—off Event. This kick-off event celebrates the beginning of the College Avenue planning process and will include a presentation, stakeholder panel, displays, and interactive materials to initiate the education and outreach process. The kick-off meeting is an opportunity for the public to understand the importance and possibilities of planning for the corridor. Displays at the event encourage people to identify priorities for the study, and share demonstrations of best practices. B. FOCUS GROUP INTERVIEWS. Working with the steering committee and the city, our team will identify stakeholders and conduct a three-day program of stakeholder group discussions to address the project area, its dynamics, potential, and future directions. The seven geographic segments can provide a basis for at least some of these groups, while others might be identified by specific discipline or interest group. We also believe that the University of Arkansas community is also a probable stakeholder group. Our stakeholder groups are an open conversation, and we use our expertise in group process to encourage people to share their opinions. We find this technique to be indispensable, helping us know both the people and the special issues along the corridor. 6 RD ,• PLANNING • DESIGN ABOVE: Tree of Life in Omaha's South Omaha business district, part of an RDG commercial corridor and stretscape project. The Tree of Life is a symbol common to most of the ethnic groups that populated this district, and tells the story of a street without words. REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables C. PUBLIC WORKSHOP 2 and 3: PLANNING WORKSHOPS. Two series of four-day planning and design workshops are central to our process. During each four-day studio, we work on -location with stakeholders, developers, students, and other interested parties to develop concepts for the corridor. Open sessions encourage the public to work alongside the project team to develop, illustrate, and test ideas. Because of the length and diversity of the study area, we think it would be useful for each day's session to locate in and concentrate on an individual segment. Quick results and high energy are features of these workshops, which will use the information gathered in the existing conditions inventory and previous public engagement components to address: 1. A guiding vision for the street. 2. Key market focuses and opportunities. 3. Major functional/infrastructure issues and public investment needs. 4. Redevelopment opportunities, including residential, retail, office, and entrepreneurial development. 5. Design concepts for the public environment, including lighting and streetscape. 6. Connections and relationships (including scale) to adjacent neighborhoods. 7. Placemaking opportunities, including public spaces and art. 8. Multi—modal transportation and access concepts. 9. Sustainable design practices for specific sites and projects. 10. Streetscape sections — scenarios. 11. Image themes and concepts. D. PUBLIC WORKSHOP 4: CONCEPT OPEN HOUSES. This component of the program presents preliminary concepts in an informal, open house format, with short introductory presentations. We anticipate two similar open house sessions on successive nights. The open house gives participants to identify their opinions of various actions and proposals, and their relative priority. E. PUBLIC WORKSHOP 5: PRELIMINARY REPORT OPEN HOUSES. This session, similar in structure to the concept open houses, will present the preliminary plan document and its major recommendations and directions. This will include the refined concept, graphics, and implementation measures, including the proposed regulating plan. F. OTHER EVENTS. Our team takes pride in efforts to maximize community involvement throughout the process. During planned visits, we will meet with other regulatory and interest groups, including student groups, business associations and clubs. We also find that public access or university -based media can be very helpful in reaching various audiences. This program also includes pop-up meetings, where we establish a presence and conduct working and information sessions at the Mall or other available public spaces or community events, farmers' markets, or festivals. G. "SEEING AND BEING SEEN." As people who worked with us on special district projects know, knowing and being known in the community and becoming a trusted friend is very important to us and to the success of this overall effort. We accomplish this by being in town as if we lived in the area, shopping at stores, talking with people on the street, and achieving a sense of common interest and trust with the community. We think this aspect of our approach makes us special to our clients — because you are special to us. 181186 RD ,• PLANNING • DESIGN ABOVE: North Vine corridor plan, designed to address significant access and image problems and improve a mall area in Hays, Kansas. Significant parts of the concept are in implementation, including rede- velopment of a deteriorated motel site. REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables 2.2 SCHEDULE AND PROMOTION OF OPPORTUNITIES We establish a specific schedule of events with city staff and the steering committee at the beginning of the process and develop the elements of the public outreach campaign. Successful techniques range from the on-line elements identified above (including website and social media) to retail techniques such as posters in corridor businesses and at public spaces. We know that it is challenging to get people to workshops, and look forward to working with staff and the city's public information office on techniques that have worked well in Fayetteville. 2.3 DELIVERABLE: SUMMARY REPORT RDG will meet with the steering committee to review emerging themes from public meetings and documentation of results. We will post results from each public event on the website and prepare summary reports of each public outreach program and the entire process to staff and the Working Committee. TASK III: PLAN ELEMENTS NOTE: These plan elements will be conceptualized during the Planning Workshop process described above. The Corridor Vision document (Task 3.4) will be generated in preliminary form for review prior to and at the specific element workshops. PHASE 1: 3.1 EXISTING CONDITION ANALYSIS STARTUP 3.1a FIELD INVENTORY We will complete a comprehensive field inventory and analysis of existing conditions. Our inventory is completed on foot and by bicycle, taking the time to go beyond a cursory inventory to understanding the fabric and dynamics of the study area. TASK 2 3.1 b. BASE MAPPING EDUCATION AND OUTREACH RDG will construct a base map using existing GIS maps from various local, state, and federal agencies. The %,,_ base map will include layers that contain the following information: A. Existing land use and zoning B. Building and business inventory, including age, exterior condition, occupancy, assessment of development potential, and property value. Development potential assessment is based on our decades of experience in evaluating structures in development areas. C. Land ownership D. Transportation patterns and facilities, including traffic volume and turning movements; transit service; sidewalks; sidepaths; trail connections; street width; pedestrian crossings; curb cuts; and overall circulation patterns for trucks and servicing, automobiles, bicyclists, and pedestrians 6 RD ,• PLANNING • DESIGN Incorporating residential develop- ment in corridor planning. From top: Marion, IA, Detroit Lakes, MN, Gillette, WY, Norfolk, NE REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables (including circulation on major private sites like multi -tenant retail centers and institutional complexes). E. Urban design inventory, including streetscape elements, gathering spaces, art, and graphics F. Recent, approved, and proposed projects to assess development trends in the study area. G. Environmental inventory through available GIS data. 3.1 c DEVELOPMENT AND REDEVELOPMENT OPPORTUNITY ANALYSIS AND MAP Development opportunities will be identified and categorized based upon the physical inventory. Potential opportunities will include: A. Specific redevelopment sites for detailed study. B. Adaptive reuse opportunities. C. Circulation improvements for pedestrians, bicyclists, and vehicles. D. Open space and civic space enhancement. E. Connections to parks, neighborhoods, and gathering places. 3.2. MARKET ANALYSIS 3.2.1 MARKET SEGMENT REVIEW The retail market assessment approach is built on analyzing current retail performance in relation to potential spending patterns by residents and visitors. Tasks include: A. Distribute business survey and meet with businesses to discuss trends and forecasts. A. Identify current retail inventories and trends through discussions with real estate agents and brokers. Determine the implications for target development sites. B. Analyze current retail sales data for the region broken down by market segment (data from Claritas or ESRI Business Analyst). C. Forecast retail opportunities based on trade area demographics and characteristics. D. Evaluate current business mix and identify potential niches and opportunities. E. Identify current gaps in the market. F. Clarify retention and growth opportunities for retail and the competitive position of the district. G. Discuss redevelopment area's competitive position in relation to other business concentrations in region. H. Identify the potential demand for retail, and assess opportunities for new retail development by market segment. I. Review housing development and candidate sites for development. We will consider housing types and implications for potential pricing. 3.2.2 DEVELOPMENT STRATEGY IMPLICATIONS Much like developing an architectural program before designing a building, the market analysis becomes the development program for the project area. The results of the report will include: A. Recommendations for target markets and segments appropriate to downtown and strategic sites. B. Identifying market strategies to pursue developers and tenants. 18186 RDgPLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables LEFT: Mount Rushmore Road corridor plan, Rapid City, SO. RIGHT: Nieman Road Redesign and corridor plan, Shawnee, KS �.M •tnm.mwwwwmn� — n L7B 1 _ : i ABOVE: Excerpts from Core to Shore District Design Standards, Oklahoma City C. Providing preliminary market evidence of commercial viability for target markets. D. Identifying obstacles to development, relating to policy, infrastructure, transportation, or market forces. E. Identifying methods to retain and grow existing business. F. Prioritizing redevelopment of existing sites. G. Recommending roles of key stakeholders. H. Identifying financing tools to implement projects. 3.2.3 DELIVERABLE: MARKET REVIEW REPORT The consultant team will make a presentation of the market review findings to the Steering Committee. 3.3 TRANSPORTATION PLAN (also incorporates Task 3.6) 3.3.1. TRAFFIC Overall traffic circulation plan, including correction of operational problems, intersection redesign where necessary, access management concepts, and suggested parking lot redesign to accommodate access management proposals and improved pedestrian access to specific destinations. 3.3.2. ACTIVE TRANSPORTATION A. Pedestrian access plan, including sidewalk or path gaps, trail connections, linkages to surrounding neighborhoods, access to individual sites, and enhanced crossing designed concepts at strategic locations along the corridor or other study area intersections. B. Bicycle access plan, including infrastructure to and along the corridor, integration into the Razorback Regional Greenway and other components of the citywide bicycle network, and bicycle support facilities such as parking and wayfinding. C. Transit plan incorporating Ozark Regional Transit and Razorback Transit operations and multimodal connections. D. Recommendations will be coordinated with findings of the city's Active Transportation Plan. 3.4 CORRIDOR VISION 3.4.1. VISION INPUT Finding and conclusions of various aspects of the public outreach and education process will help to generate the corridor vision. 000 REVISED FINAL CONTRACT 6/12/18 RD ,• PLANNING • DESIGN Transect scenarions from planOKC, Oklahoma City Land use massing scenarios from Connecting Edwardsville Plan for the K-32 corridor, Edwardsville, KS scope of work and deliverables 3.4.2. VISION DRAFT In partnership with the Working Committee and staff, development of a Corridor Vision Draft, identifying overall goals, and specific action -oriented objectives. This will be developed in advance of individual elements and a preliminary draft will be posted on-line and on display for public review and comment at the Planning Workshops. It will also be circulated to stakeholders and on display at pop-up locations. 3.4.3. DELIVERABLE: REVISED VISION DRAFT Following the review process, the vision draft will be revised as an in -progress deliverable. 3.5 LAND USE ALTERNATIVES 3.5.1. DEVELOPMENT PROGRAM SCENARIOS In a workshop session with staff and the Working Committee, we will confirm potential development/ redevelopment sites and market-driven development scenarios, based on variations of land use mix, locations and visions based on character of different segments of the corridor, and scale and land use intensity issues. 3.5.2. TEST FITS Based on development scenarios and other community input, we will prepare test fit land plans on candidate sites to establish a range of potential yields and land plans. 3.5.3. LAND USE PLAN Using test fits, we will prepare a land use plan based on ranges of permitted uses, use intensity, and site development conditions. Based on our work with Oklahoma City staff on the city's planOKC comprehensive plan, we have applied intensity -based zoning categories that relate use intensities to character, adjacency conditions, and transportation capacity in place of traditional Euclidean zoning. This, combined with some elements of form -based coding may be relevant to the study area. The land use plan helps provide a basis for the regulating plan identified in Task 3.9. 3.6 TRANSPORTATION IMPROVEMENTS (SEE TASK 3.3) 3.7. STREETSCAPE AND URBAN DESIGN IMPROVEMENTS 3.7.1 STREETSCAPE DIAGRAM We will develop a corridor wide diagram of potential streetscape improvements for review by the Working and Technical Committees, identifying needs and opportunities for streetscape elements, including landscape. lighting, public art, placemaking, green space, street furnishings, and environmental features. Part of the basis for this will be public participation, thematic development, and our observations over time of the choreography of the street. 3.7.2 STREETSCAPE WORKSHOP The RDG team will hold a specific workshop with stakeholders to assess the diagram and discuss expectations and requirements for the proposed streetscape. This will produce a program of elements to be included in the streetscape, along with preferred character images of the streetscape. During this workshop the team will: 181186 RD ,• PLANNING • DESIGN ABOVE: From redevelopment and urban form plan for Sioux Falls Railyard redevelopment district REVISED FINAL CONTRACT 6/12/18 scope of work and deliverables A. Review sustainable design opportunities and their potential long-term value to the community. B. Refine major themes for storytelling and art integration and environmental graphics. 3.7.3 CONCEPTUAL DESIGN AND RENDERINGS Based on the tasks above, develop and illustrate streetscape concepts. Renderings include both sketch -up models and realistic before and after renderings that give a highly understandable and contextual view of proposed improvements. 3.8. CAPITAL INFRASTRUCTURE PROGRAM 3.8.1 PROJECT LIST AND OPINIONS OF PROBABLE COST We will generate a list of capital projects, by geographic sector, and calculate planning -level opinions of probable cost for each proposed project. 3.8.2 IMPLEMENTATION WORKSHOP This meeting is a joint workshop of staff and the Working Committee to generate priority criteria and systematically rank the importance and priority and each project based on criteria. This process also calculates private investment impact of the capital program. These priority criteria will be matched with the vision established in the public engagement process, and used to recommend phasing for projects. 3.8.3 IMPLEMENTATION ROADMAP We will then compile the results, using them as a tool to create a time and resource-based capital program for the corridor. We assume a 20 -year program, completed in five-year increments. The plan will also include a financing program, including possible allocation of investment from private and public sources. 3.8.4 ORGANIZATION STRUCTURE Emerging from the results of the Implementation Workshop and Policy Review, the project team will identify leading and supporting agencies/departments to oversee implementation. In addition, we will consider a potential organizational structure on the private side necessary to administer cooperative plan BELOW: Regulating urban form implementation. districts and illustration of application to potential sites, Wauwatosa, WI / �oc�� oneo IMaao-l�aa0 �❑° ITT, c _ � �,agG'ocGGo u9�00"�G Io---a �o SII m� 0 m 5-4*- °oo °�° 13S.911 -1y 13Il W MIM—ily 13 hensili°nel 0Mixetl use • • • REVISED FINAL CONTRACT 6/12/18 RD ,• PLANNING • DESIGN technical and professional support 3.9. REGULATING PLAN TECHNICAL AND PROFESSIONAL .. 3.9.1 REGULATING PLAN WORKSHOP AVAILABLE TO TEAM Developing a land regulation framework may require a special group of meetings with both neighbors and development interests active along the corridor. This process, in combination with earlier stakeholder groups, will help identify potential areas of conflict and flexibility. It will also include extensive collaboration 165 Professionals with the city's current planning staff on issues and controversies in the study area. > Architects 3.9.2 REGULATING PLAN DRAFT > Planners The regulating plan draft will build on the Land Use Plan to develop a consensus -driven concept that > Landscape Architects accommodates the reasonable interests of all stakeholders. As mentioned above, proposed direction > GIS Specialists may replace or modify traditional Euclidean zoning with another format in the study area that introduces intensity- and form -based elements. Certain design standards for building and land planning may also be > Artisans incorporated into a new regulating format. > Graphic Designers 3.10 APPROVAL PROCESS > Videographers 3.10.1 PUBLIC OPEN HOUSE AND PRESENTATION > Illustrators As described earlier, we will conduct a community open house, consisting of a presentation and numerous > Social media experts display boards of the entire plan. The plan will be posted online for public review. In past RDG projects, some > Interactive mapping communities have elected to host the open house as an organized public celebration with vendors, food, tools and community groups. > Survey Monkey tool 3.10.2 PRESENTATION AND EVENT COLLATERAL > Website administrators A. Digital copies of the PowerPoint will be available for community groups to share with their > Video Conferencing membership. B. Digital and hard copy display boards. C. A five-minute video will be produced to act as an executive summary to the process and results. 3.10.3 FORMAL APPROVAL We will present the final document to the Planning Commission and City Council. We often find an informal joint working session of the two approving agencies prior to formal public hearings to be extremely useful. 40•• RDgeeo PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 SCHEDULE I FAYETTEVILLE Issue: February 27, 2018 May June July August September October November December January'17 February March April 1: Startup 2: Community Education and Outreach 0 Deliverables: 1. Presentations 2. Event Collateral Awareness Campaign Communications Plan �ti Survey 1 Ali Interviews 71' Public Online ��� Focus Groups _\I/ Workshop /ti Workshop 1: Kick-off v� Workshop 2: Planning Workshop 3: Planning Workshop 4: Concept �b Workshopse m ReportPresentation 3. Meeting Guides -Survey -Social Media Open House -Schedule -Launch Website �ti Survey 2 �1" Targeted �ti Student \� 1 Program businesses Interviews AV Fieldwork Videos 3.1: Existing Conditions Deliverables:1. Existing Conditions- Narrative/Maps 2. Market Analysis 3.4: 3. Transportation Review - Narrative/Maps 3.2: Market Analysis CorridorVision 4. Vision Draft +GIS data 3.3: Transportation Review +Video and Visual Library 3.5: Land Use Alternatives Deliverables: 1. Land Use Alternatives and Preferred Concept 2. Transportation Options and Preferred Concept 3. Streetscape Improvement Concepts 3.6: Transportation Improvements +Plan and Section Drawings —`011IN Community Event 3.7: Streetscape and Urban Design Improvements + Perspective Illustrations by segment + Video Animation t) Task Start/Close 3.8: Capital Infrastructure Program p g Deliverables: 1.Opinion of Probable Costs ©2. Steering Committee Meeting IRmplementation Roadmap 3. egulating Plan Draft (Standards/Guidelines) 3.9: Regulating Plan TC Technical Committee Meeting x vmeoconfi­ Deliverables 3.10: Approval 1. Complete Draft +PDF and InDesign +GIS Steering Committee Kick Off © © © © © © © © Deliverables: 1. Meeting Minutes Committee Tour Discussion Goals and Visioning Submit Conditions Review Vision Review Concepts Review Concepts Regulating Plan Workshop Draft Review Draft Review 2. Presentations 3. Event Collateral Technical Committee Document Review Tasks 3.1-3.3 AttendWorksohp AttendWorksohp Implementation Workshop (video conference) Attend Worksohp Deliverables: rc rc rc rc TC rc0 0 rrc TC rc rc C 0 > <T> <r>Tr T 0 T TC TC rTC 1. Meeting Minutes 2. Communication Plan RDgeee PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 RDg*99 PLANNING • DESIGN Firm Introductions RDG Planning & Design is a network of design and planning professionals, dedicated to applying our talents in extraordinary ways. We're architects, landscape architects, engineers, artists and planners with a passion for design, and a drive to make a difference. Beyond creating a space you love, we want you to enjoy the process of getting there. With offices in Omaha (NE); Des Moines (IA); Kansas City and St. Louis (MO); and Ft. Myers (FL), RDG Planning & Designed is employee -owned. More than 72% of our employees own stock in the company. rwvm RDG's Community and Regional Planning group provides a wide variety of design and planning services. With a growing national practice, RDG is a regional leader in urban design, downtown and housing planning, comprehensive planning, and enhancement of transportation corridors. Since our formation in 1989, we have worked in more than 300 large and small communities throughout the Midwest. Garver is a multi -disciplined engineering, planning, architectural, environmental, and surveying services firm with 500 employees company -wide. Garver offers a wide range of services with a focus on transportation, survey, aviation, construction, facilities design, federal, power, and water projects. Engineering News -Record lists Garver on its prestigious Top 500 Design Firms list, while Zweig Group has recognized Garver as a best firm to work for in the multi- discipline category for four consecutive years. Garver will celebrate a century of doing business in 2019. Gruen Gruen + Associates (GG+A) have specialized identifying strategic action plans based on anticipating changes in demography, consumer, user, or citizen preferences, and technology. Market research, financial analysis, and studies of the real estate economic conditions within relevant market areas have frequently been combined to assist cities to make and implement decisions about planning, capital facilities, budgeting, redevelopment, and policies to enhance and revitalize existing retailing areas, commercial corridors, business parks, and residential neighborhoods and program new retail and downtown developments as well as housing, hotel, business park and visitor attractions. GG+A has provides organizational strategy and economic development programming, marketing and branding strategy and business retention and recruitment assistance. 000 RDg*oo PLANNING • DESIGN REFERENCE: Kelly Hayworth City Administrator 319.278.5286 khayworth@ci.coralville. ia.us REVISED FINAL CONTRACT 6/12/18 qualifications and experience Coralville Highway 6 Strip and Town Center Redevelopment District CORALVILLE, IOWA The US 6 corridor in Coralville, Iowa, a suburb of Iowa City and heavily influenced by the University of Iowa, was once considered one of the state's worst urban environments, a harsh corridor of marginal businesses, chaotic signage, and no place for pedestrians or public life. This project, developed in phases in conjunction with a roadway improvement project, transformed this corridor into a vital engine for economic development and an image center for the city — marketed as "a classy strip that's worth the trip." The corridor project included include landscaping, lighting, a multiuse path, access management, and new graphics. It led to redevelopment of an adjacent, underused area into a new town center district, with a redevelopment master plan, streetscape elements, and form -based design standards also guided by RDG. REFERENCE: Jeff Schmitt Chief Planning and Zoning Official Planning and Building Services City Hall, Ground Floor 224 West Ninth Street P.O. Box 7402 Sioux Falls, SO 57117-7402 605.367.8891 jschmitt@SIOUXFALLS.org Shape Sioux Falls Design Standards SIOUX FALLS, SOUTH DAKOTA Pr -,',I 100 e. lIrii► - The Sioux Falls Land Development and Use Standards provided a unique opportunity for the city to identify those components of development character that residents felt were most important to neighborhood and major corridor quality. Ultimately these preferences drove design standards regulating those characteristics. Through a highly participatory process, RDG designed and led the visual listening process organized in the context of a typology of Sioux Falls neighborhoods. The results of this process helped identify those characteristics most important to residents that were then incorporated into the City's Zoning Ordinance. REVISED FINAL CONTRACT 6/12/18 RDg,,• qualifications and experience PLANNING • DESIGN North Avenue Corridor - East Tosa and MidTown Plans WAUWATOSA, WI North Avenue in Wauwatosa, a first-tier suburb of Milwaukee, is a mixed use community street, notable for its variety of goods, services, food, and experiences. RDG's work on this corridor has proceeded in two phases — the one -mile long East Tosa segment, adjacent to Milwaukee (completed in 2013) and the slightly long and adjacent MidTown Tosa segment, completed in 2018. East Tosa was experiencing significant REFERENCE: Kathy Ehley disinvestment, business change, and internal discord which the planning process was designed to reverse. Mayor The East Tosa Plan provided a coordinated approach to complete street design and planning, open spaces, City of Wauwatosa 7725 W. North Ave. parking, redevelopment concepts, marketing, and land use planning. The result has been a dramatic Wauwatosa, WI 53213 renewal of new business investment along the street, creating one of Milwaukee's most vital neighborhood 414.479.8900 mayor@wauwatosa.net entertainment and activity districts. Jeff Roznowski Steering Committee Chair�� jroznowski@wi.rr.com I I��� '''._p Via' a Pr•°; 0„d , 414-803-9500 ng The adjacent MidTown Tosa area presented a different set of issues, including a very fine-grained mix of residential and neighborhood uses, significant public facilities, pressures for higher density development, and very well -organized and articulate surrounding urban neighborhoods. THe recently completed MidTown plan for North Avenue addressed such issues as streetscape renewal, public space, pedestrian and bicycle access and safety, neighborhood -scaled potential for underused sites, and management of urban form and scale. It included a deep analysis of building form and recommendations for a regulating plan based on individual character districts, address issues of height, building form, varying setbacks, and presentation to the street. As in East Tosa, the new plan has been highly praised for its comprehensiveness, detail, and ability to reach consensus and common cause among diverse interests. 0111111111111 REVISED FINAL CONTRACT 6/12/18 RDso qualifications and experience PLANNING • DESIGN Nieman Road Reallocation Right of -Way Plan SHAWNEE, KANSAS This project envisions a new future for this mixed use corridor through the center of a rapidly growing suburban city in the Kansas City metropolitan area. Nieman Road, an aging commercial strip, is viewed REFERENCE: as the traditional main corridor of Shawnee and has been the subject of intense community interest and David Holtwick varying opinions, beginning with a debate over the character of this four -lane street and its role in the city. Project Manager City of Shawnee The process achieved consensus though a collaboration with stakeholders in public design workshops and dholtwick@cityofshawnee,org a presentation and evaluation of fully developed and comparable alternatives. The recommended result is Carol Gonzales a four to three lane reduction, alteration of the street channel to provide an enhanced multi -use sidepath, (former Shawnee City Manager) access management careful) tuned to the needs of adjacent businesses, and streetsca a and interpretive Mid-America Regional Council g Y 1 p p Director of Finance & features that make a valued public place of this key corridor. Positive public response has greatly Administration 816.474.4240 accelerated implementation of the project, which is now in the construction document phase. REFERENCE: Matt Flynn Planning Manager 226 West 4th St Davenport, Iowa 52801 563.326.7743 mflynn@ci. davenport. ia. us Older Commercial Corridors Revitalization Study DAVENPORT, IOWA RDG was retained by the City of Davenport to analyze existing conditions on several of the City's older commercial corridors and develop recommended actions the City should take to encourage revitalization. The corridors included the Brady/Harrison/Welcome Way one-way pairs, Locust Street, and Rockingham Road. Two of these corridors, Brady/Harrison/Welcome Way and Locust Street, transverse the range of historical development in Davenport, from the downtown area through mid-century development areas to current suburban -style development. The third corridor, Rockingham Road, crosses the old heavy industrial district and reflects a mixed use development pattern, with residences in close proximity to industry. In subsequent years, the city has placed a major focus on implementing recommendations for the Hilltop District along the Harrison Street corridor, which is emerging as a major mixed use node. sd RDgo* PLANNING • DESIGN REFERENCE: Mike Struck Community Development Director City of Brookings P.O. Box 270 520 Third Street Brookings, South Dakota 57006 Phone: (605) 697-8635 E-mail: mstruck@ cityofbrookings.org REVISED FINAL CONTRACT 6/12/18 qualifications and experience Brookings Comprehensive Plan BROOKINGS, SOUTH DAKOTA RDG has developed a new comprehensive plan for the City of Brookings, home of South Dakota State University, to guide the rapid growth pressure within a framework of significant environmental constraints. A major plan component addresses the character and development pressures on the 6th Street Corridor, the primary entryway to the city, the university campus, and the strong downtown business district. The corridor plan addresses functionality, community image, land use mix, and multi -modal; transportation. It also addresses the scale and design of new development, as recent mixed use development projects along the corridor have created substantial concern from adjacent single-family urban neighborhoods. Based on public input and extensive study of the corridor, the comprehensive plan includes a policy guidebook that maximizes compatibility between new development and existing neighborhoods along the corridor. LL IJ tH L LLIT' U–' �_'a , L IIS l ¢ �esgnGa� e�tA 8th street fLT!I—ILl Fh1� '' T�I� �.. i. F �A Ip r 17I[�HIT a US 69 Corridor Management Plan FORT SCOTT AND BOURBON COUNTY, KANSAS The US 69 Corridor Management Plan, prepared by RDG and Felsburg Holt & Ullevig, establishes a unified vision to guide public and private development along the US 69 corridor in southern Bourbon County. The vision defines a framework for transportation and land use decisions to 2040, based on the opportunities REFERENCE: Mike Moriarty and challenges that affect the nature and extent of potential improvements. The study evaluates future Bureau Chief of Transportation Planning, traffic operations to determine if and how the existing US 69 alignment can continue to provide safe and Kansas Department efficient travel well into the future, including such issues as access management and active transportation. of Transportation 700 SW Harrison It envisions US 69 as a true community corridor, mixing civic life, the natural environment, and a National Topeka, KS, 66603 Historic Landmark and distinctive downtown. The implementation of this plan addresses both the local 785.296.8864 mike.moriarry@ks.gov community needs and regional travel demands, and guides transportation and land development decisions. REVISED FINAL CONTRACT 6/12/18 MOUNT COMFORT ROAD Fayetteville, Arkansas Mount Comfort Road, a minor arterial street, was widened for 1.5 miles to improve the link between rapidly developing residential areas and 1-49 and to provide better service to two public schools located off Mount Comfort Road. Garver provided professional engineering services to study and design improvements to Mount Comfort Road from 1-49 to Rupple Road, approximately 8,000 linear feet; relocate and replace Shiloh Drive with new street construction, approximately 2,600 linear feet; and widen the ARDOT ramp, approximately 600 linear feet. Garver's services included a traffic study, three alternate schematic designs for public involvement meetings, complete design, permitting, bidding, and construction -phase administration. Garver's role also included coordination with the City, the public, and ARDOT. The two-lane road without curb and gutter was expanded to four lanes, and the project incorporated sidewalks, bike lanes, drainage upgrades, turning lanes, and intersection realignments. Improvements also included new traffic control signals at four intersections, off-site drainage improvements, and extensive water and sanitary sewer relocations. The water relocations included 4,400 linear feet of primarily 12 -inch water lines, and the sanitary sewer relocations included 5,600 linear feet of primarily 8 -inch gravity sewer lines. An essential element in helping traffic flow better involved improving Mount Comfort Road's connection with 1-49, which meant redesigning the way multiple legs of traffic interact. This required widening an 1-49 off -ramp, relocating the frontage road to provide additional separation with the 1-49 ramps, and moving Deane Solomon Road to interact with a secondary street. During the construction phase, Garver initiated steps to recycle and reuse waste material to save the City money. Garver's Construction Administration and Observation Team worked with the Contractor to recycle the milled asphalt and reuse excavated material as fill for a future street project adjacent to the site. This included utilizing approximately 5,000 cubic yards of excavated soil in collaboration with plans to extend connecting Rupple Road. In addition, a field change during construction added five -foot -wide bike lanes on each side of the road for a mile. The bike lane connects with trails in the City of Fayetteville's trails system. REVISED FINAL CONTRACT 6/12/18 CATO SPRINGS ROAD Fayetteville, Arkansas Garver performed traffic studies, design and property surveys, conceptual design, and final design services to improve Cato Springs Road from School Avenue to Razorback Road. The street was reconstructed and widened, including curb and gutter and drainage improvements. The typical section is two lanes (with three lanes at appropriate intersections) with curb and gutter and sidewalks on both sides with variable green space. Garver designed a truss span to accommodate pedestrian and bicycle traffic crossing Cato Springs Creek and replaced the bridge slab on the existing bridge. Garver also provided engineering services to relocate water and sewer facilities. The water relocations included 5,500 linear feet of primarily 8 -inch water lines, and the sanitary sewer relocations included 200 linear feet of 8 -inch gravity sewer lines. Environmental studies consistent with the National Environmental Policy Act were included and required completing a Tier III Categorical Exclusion (Environmental Documentation). Environmental work entailed conducting a stream/ wetland delineation; coordinating with the U.S. Fish and Wildlife Service regarding threatened or endangered species, State Historic Preservation Office regarding cultural resources, and the U.S. Army Corps of Engineers (USACE); and addressing pertinent information related to floodplains, noise levels, hazardous waste, prime farmland, water quality, and other potential impacts associated with the project. USACE coordination involved obtaining a jurisdictional determination of "waters of the U.S." and obtaining a Section 404 authorized nationwide permit regarding impacts to waters of the United States. As part of another contract, Garver provided surveying, environmental, design, and bidding services as well as ARDOT permits to improve the Cato Springs Trail, a pedestrian/bicycle trail. Improvements included extending the trail approximately 2.3 miles from Town Branch Trail to the Fayetteville Regional Park with lighting; crossings under existing bridge structures at 1-49, Highway 265, A&M Railroad, and Cato Springs Road; and new bridges over Cato Springs Branch and Fulbright Expressway main lanes. REVISED FINAL CONTRACT 6/12/18 GRUEN GRUEN + ASSOCIATES' EXPERIENCE Since its founding in 1970 Gruen Gruen + Associates has worked with land owners and public entities that regulate land use to identify market responsive plans that maximize land values and private and public returns from development and redevelopment. The market research and real estate financial analysis Gruen Gruen + Associates conducts results in land use plans and development programs in which the whole of the development guided by the plans equals more than the sum of the individual parts. Our pre -development services for land owners go beyond identifying the general plan and uses of land value maximizing plans. We position the land and help effectively market it to the developers, builders, or users whose unique capabilities can best implement the land value maximizing identified development. Market research, financial analysis, and studies of the real estate economic conditions within relevant market areas have frequently been combined to assist cities to make and implement decisions about planning, redevelopment, and policies to enhance and revitalize existing retailing areas and program new retail, office, residential, hotel, and mixed-use developments. Survey research, focus panels, and demographic analysis have been frequently used by GG+A teams identifying re -tenanting, modernization, and other strategic actions to improve the competitive strength of downtowns and regional, specialty, and community shopping areas. Examples include the Downtown Scottsdale waterfront program/new Nordstrom's in Scottsdale (AZ); the San Francisco Centre vertical mall in San Francisco (CA); Regency Centers' Shops at Highland Village development in Highland Village (TX); the Briargate Town Center in Colorado Springs (CO); Third Street Properties in Naples (FL); Settler's Landing in Downtown Cleveland (OH); and the multiple award-winning Rivermark Village in Silicon Valley. We have learned that each community has its own economic and social culture so that what works well for one community cannot be used as a template for others that differ in their histories and social geographies. We have also learned that success depends upon knowing the right questions to ask and having the expertise to know which tools and techniques are most cost-effective in obtaining answers. We also believe that our clients obtain the best value from the realistic and implementable action plans and transactions we produce, rather than four-color reports that are not grounded in economic and market realities. The examples of prior assignments describe GG+A's expertise in conducting realistic market demand forecasts and evaluations. If a market analysis is unable to be translated into improved decision- making and implementation actions, including giving developers and their financing sources a leg -up on their due diligence, it will be merely consigned to a dust -covered shelf when the objective should be viable on -the -ground- projects or other actions. REFERENCES Matthew A. Carran Erin Perreault, AICP Director of Community Development Manager, Scottsdale Long Range Planning Services Village of Menomonee Falls City of Scottsdale Menomonee Falls, W153051-3140 Scottsdale, AZ 85251 262-532-4270 480.312.7093 mcarran a,menomonee-falls.org eperreault e ScottsdaleAZ.gov REVISED FINAL CONTRACT 6/12/18 RELEVANT PAST EXPERIENCE Envision Olathe Market Study — RDG and GG+A • Market Reconnaissance and Strategic Polices for Bell Road Corridor — Scottsdale, AZ • Real Estate Economic Analysis of Use Options in Southern Scottsdale, AZ • Market for Retail and Office Uses and Strategy for Enhancement of Southern Scottsdale, AZ • Retail and Entertainment Strategy for Downtown Riverside, AZ • Assessment of Economic Base and Forecast of Building Space Demand — Bettendorf, IA (in association with RDG) • Facility Reuse Study of Historic Armory — Park Rapids, MN (in association with RDG) • Retail Assessment and Forecast for Waupaca, WI (in association with RDG) • Development Demand and Proforma Analysis for Olathe, KS (in association with RDG) • Potential Demand for Office, Retail, and Residential Space in Downtown Reno and the Retrac Corridor • Market for Retail, Residential, and Office Space in Downtown Santa Rosa • Market Analysis and Strategic Action Plan for Queen Creek Town Center Plan Update • Economic, Social, Demographic, and Technological Shifts, Real Estate Market Trends and Implications for Menomonee Falls, WI • Market for Office and Industrial Uses in the North Washington Subare — Thornton • Economic Development Strategy and Incentive Policy for Gurnee, IL • Market Analysis and Strategic Action Plan for Downtown Lincoln, CA • Market Analysis and Strategic Action Plan for Downtown Glen Ellyn • Market Analysis and Strategic Action Plan for Downtown Haverhill • Development Forecasts and Policy for Comprehensive Plan — Menomonee Fall, WI RDgeee PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 RD ••• • PLANNING • DESIGN list of project personnel Marty Shukert, FAICP 230+ Hours $215 Hourly Rate Principal Planner and Designer 135% availability 28 Years at RDG Marty will be the principal planner and provide direction throughout the project. He is a favored speaker at both state and national conferences including presenting on market-based planning at the American Planning Association's National Conference. Marry will be involved throughout the entire project. Cory Scott, AICP 80+ Hours ( $135 Hourly Rate Project Coordinator 155% availability 18 Years at RDG Cory will manage the day-to-day coordination of the project and its production. He has presented at numerous conferences and received several awards for innovation. Cory will organize large events. Laura Kessel, ASLA 40+ Hours Urban Designer 145% availability $130 Hourly Rate Laura will work on land use redevelopment concepts and contribute to the streetscape elements during the 8 Years at RDG design studio. Cary Thomsen, ASLA 40+ Hours Urban Designer 135% availability $115 Hourly Rate 10 Years at RDG Cary will work on the streetscape concept and branding elements during the design studio. He has been intstrumental in the successful design and implementation of many award-winning streetscape projects. RDG Support 100+ Hours $85 Hourly RVate Supporting the project team is a staff of —165 people, including planners, architects, landscapea architects, Yearsary artisans, engineers, marketing and social media professionals, artisans, and graphic designers. As project needs arise, we have the opportunity and capacity to share resources. James Walden, AICP I Garver 130+HoursPlanner and Local Liaison 155% availability $153 Hourly Rate 3 Years at Garver James will be a key contributor throughout the project, coordinating efforts among the Garver team and contributing to the development regulations with Marty. Juliet Richey, AICP, CFM, ASLA I Garver 190+ Hours i` Urban Designer 155% availability $122 Hourly Rate Juliet will provide the team more "local" boots on the ground. Inevitably, short -notice meetings come up or <1 Year at Garver a rapid response needs to be made, so Juliet becomes an increasingly valuable resource for the city. Nicci Tiner I Garver 40+ Hours Engineers 145% availability $254 Hourly Rate Nicci brings continuity from Fayetteville's Transportation Plan to the College Avenue Project. Nicci will 26 Years oversee concepts and recommendations related to transportation enhancements. Ron Petrie, PE and Jeff Webb I Garver 120+ Hours Engineers 145% availability $254/$166 Hourlyik 9and 17 Years Ron and Jeff will be a key contributors to understanding transportation conditions and testing strategies for implementation. RDgo** PLANNING • DESIGN 80+ Hours $240 Hourly Rate 25+ Years REVISED FINAL CONTRACT 6/12/18 list of project personnel Aaron Gruen and Debra Jeans Economists I Gruen Gruen + Associates Aaron and Debra have completed market studies across the country. RDG and GG+A have teamed on numerous projects together preparing investment analysis and economic and fiscal impact studies. CITY OF FAYETTEVILLE _ [Andrew Garner] Marty Shukert - Principal Planner Cory Scott - Project Coordinator STEERING COMMITTEE TECHNICAL COMMITTEE 4100 STARTUP & COMMUNICATIONS EXISTING CONDITIONS PLAN COMMUNITY OUTREACH & TRANSPORTATION MARKET ANALYSIS Cor ScottRDG Y Project Team REVIEW Gruen Gruen + Associates , Project Team Marty Shukert LAND USE TRANSPORTATION STREETSCAPE CORRIDOR VISION ALTERNATIVES IMPROVEMENTS & URBAN DESIGN Marty Shukert Marty Shukert Garver - All Cary Thomsen Cory Scott, RDG Laura Kessel Marty Shukert - Active Laura Kessel Juliet Richey, Garver Marty Shukert CAPITAL INFRASTRUCTURE REGULATING PLAN APPROVAL IMPLEMENTATION Garver Team Marty Shukert, RDG Marty Shukert, RDG SUPPORT James Walden, Garver Randy Sandford, SEH Project Team 4100 RDgoee PLANNING • DESIGN EDUCATION: 1974, University of Cal iforn ia-Berkeley, Masters of Architecture 1971, Yale University, Bachelor in Division IV Studies (City Planning) Magna Cum Laude REGISTRATIONS: 2004, Fellow of the American Institute of Certified Planners 1984, American Institute of Certified Planners AFFILIATIONS: Past Chair - Mayor's Bicycle and Pedestrian Advisory Committee Past Executive Committee - Live Well Omaha Kids Leadership Committee - Live Well Omaha Certified Instructor - League of American Bicyclists Board Member, 75 North Community Development Corporation Board Member, Nebraska Bicycling Alliance REVISED FINAL CONTRACT 6/12/18 Martin H. Shukert, FAICP PRINCIPAL PLANNER Martin is a city planner/urban designer with over 40 years of experience. He served as Omaha's Planning and Community Development Director in the 1980s, leading major downtown/neighborhood reinvestment programs, writing comprehensive plan elements, developing/implementing the city's zoning ordinance, and beginning the process of trail development. Since 1989, he has continued his commitment to planning excellence and innovation in a variety of areas including transportation, transit and trails; downtown; housing; large scale land use; redevelopment planning and implementation; corridor design; wayfinding; and more. Trails and Active Transportation Planning • Keystone Trail - Omaha, NE (Omaha's first trail - 1983) • Comprehensive Trails Plan - State of Nebraska (1994, 2004) • Trail Plan - Blair, NE • Trail Plan - Nebraska City, NE • Trail Plan - Gillette, NE • Trail Plan - Sioux Falls, SD • Trail Plan - Western Douglas County, NE • Bike Omaha - Omaha, NE • Omaha Bicycle Commuter Map, NE • Lewis and Clark Trail - Iowa Department of Transportation Wayfinding and Community Graphics Des Moines Downtown, IA • Clear Lake,lA • Mason City, IA • Scottsbluff -Gering, NE Urban Design, Town Nebraska Alliance Fremont Grand Island Hastings Lincoln Kearney Nebraska City* Omaha* Ralston Papillion CONTACT: Center, and Corridor Plans Scottsbluff -Gering Perry South Omaha Shenandoah* Iowa Illinois Burlington Macomb Clear Lake Mount Vernon Council Bluffs* Kansas Marshalltown* De Soto Mason City* Fort Scott Oskaloosa Hays Pella Shawnee Topeka Martin H. Shukert, FAICP 402.392.0133 mshukert@rdgusa.com • Bicycle and Pedestrian Plan - Leawood, KS • Bicycle and Pedestrian Plan - Mason City, IA • Bikeways Master Plan - Topeka, KS • Bicycle Master Plan - Barton County, KS • Active Byways for the State of Kansas • Flint Hills (KS) Nature Trail Master Plan Community Transit Study - Des Moines, IA • Trails and Transit Plan - Casper, WY • Trails and Transit Plan - Gillette, WY Nebraska City, NE Yankton, SO Bike Omaha System - Omaha, NE Minnesota Bemidji Detroit Lakes Park Rapids Missouri Excelsior Springs Saint Louis Trenton South Dakota Deadwood Rapid City Wisconsin De Pere Wauwatosa Waupaca Wyoming Buffalo Gillette Rawlins "Indicates awards s o RDgoee PLANNING • DESIGN EDUCATION: 2010 University of Nebraska - Omaha, Masters of Science, Urban Studies 2000 Iowa State University, Bachelor of Science Community and Regional Planning REGISTRATIONS: American Institute of Certified Planners, 2005 REVISED FINAL CONTRACT 6/12/18 Cory Scott, AICP URBAN PLANNER Since joining RDG in 2000, Cory has been involved in all phases of project development, including conducting research and focus groups to producing graphics and publications. Cory has been published in numerous articles, cited in academic studies, and spoken at conferences about market-based planning. His plans and passion for communities have resulted in millions of dollars of new investment - both public and private funds, and honored by numerous awards. Neighborhood and Corridor Planning • Courthouse Avenue -Auburn, NE • Hwy 100 Corridor Study - Cedar Rapids, IA • Bluff Street Redevelopment Plan - Council Bluffs, IA • 6th Avenue Corridor Plan - Des Moines, IA • Douglas Avenue Corridor Study - Des Moines, IA • Ingersoll Avenue Improvement Study - Des Moines, IA • Southside Revitalization Plan - Des Moines, IA • West Lake Drive - Detroit Lakes - MN • Highway 169 Study - Fort Scott, KS • Stocktrail Neighborhood - Gillette, WY • South Locust Corridor Plan - Grand Island, NE • Merle Hay Road Mixed Use Center Plan - Johnston, IA • West Adams Street - Macomb, IL • Original Town Neighborhood Plan - North Platte, NE • Highway 163 Corridor - Pleasant Hill, IA • Spencer Complete Streets - Spencer, IA • Blackstone Neighborhood - Omaha, NE • Green Streets - Omaha Plan, NE • Streetscape Handbook - Omaha, NE • Maple Street Corridor Plan - Omaha, NE • Mt. Rushmore Corridor Master Plan - Rapid City, SD • MidTown and East Tosa North Avenue - Wauwatosa, WI National Charrette Institute - Management Bicycle, Pedestrian, Trails and Recreation Planning and Facilitation, 2015 Bike DSM! Bicycle Commuter Map - IA Davenport Bicycle Plan - IA Topeka Bikeway Plan - KS Mason City Bicycle and Pedestrian Plan - IA Iowa City Bicycle Plan - IA Bellevue Parks Plan - NE Leawood Pedestrian and Bicycle Plan - KS Sioux Falls Trails Plan - SD Papillion Parks Plan - NE • State of Nebraska Trails Plan Gillette Trails Plan - WY Other Planning and Urban Design • Marion Active Living Guidelines - IA South Omaha Plan - Omaha, NE Lake Panorama Plan, IA • Cedarhurst Museum - Mount Vernon, IL Clive Greenbelt Study, IA Riverfront Plan - Yankton, SO • Harborside Memorial Plaza - Bremerton, WA Iowa Parks & Rec Association Strategy Riverfront Plan - Spencer, IA • Outdoor Classroom - Park Rapids, MN Conservation Districts of Iowa Strategy Downtown Plann Iowa Belle Plaine Burlington Clear Lake Council Bluffs Dyersville Marshalltown Mason City Kansas DeSoto Fort Scott Olathe CONTACT: ing Illinois Mount Vernon Cory Scott, AICP 515.288.3141 cscott@rdgusa.com Minnesota Bemidji Detroit Lakes Park Rapids Missouri Trenton Milan Nebraska Auburn Beatrice Columbus Falls City Gothenburg Kearney Laurel Lexington McCook Nebraska City Ogallala Plattsmouth Schuyler Wayne North Dakota Mandan Williston South Dakota Deadwood Sturgis Yankton Wisconsin De Pere Waupaca Wauwatosa Wyoming Buffalo Gillette Rawlins 000 RDgoee PLANNING • DESIGN EDUCATION: 2005 Iowa State University, Bachelor of Landscape Architecture with Honors 2005 Iowa State University, Bachelor of Science in Community and Regional Planning with Honors REGISTRATIONS: Iowa #609; 2012 USGBC LEEDS Accredited Professional, 2006 2015 Chairperson of Iowa Women in Architecture REVISED FINAL CONTRACT 6/12/18 Laura Kessel, LEED° AP URBAN DESIGN AND STUDIO DIRECTOR As a member of the landscape architecture studio, Laura combines her education and experience in landscape architecture and planning to create designs that work from the regional scale to the human scale. Laura strives to create timeless and sustainable designs that enhance our communities and campuses from an economic, environmental, aesthetic, and social perspective. Laura takes great care in addressing a community's needs whether designing a plaza that serves as the heart of a community; a park that nourishes the land and the people who use it; or a campus master plan that allows for a strategic look toward the future. Douglas Avenue Corridor Plan - Des Moines, Iowa Chaplain Schmitt Island Design Guidelines - Dubuque, Iowa Chaplain Schmitt Island Placemaking & Implementation Plan - Dubuque, Iowa Western Technical College Campus Master Plan & Design Guidelines - La Crosse, Wisconsin Clive Greenbelt Master Plan & Design Guidelines - Clive, Iowa Winona State University Landscape Master Plan & Design Guidelines - Winona, Minnesota Palmer College Campus Master Plan Update - Davenport, Iowa Drake University - 27th St Improvements & Parking - Des Moines, Iowa Gray's Station Master Plan - Hubbell Realty- Des Moines, Iowa City of Coralville Riverfront Master Plan - Coralville, Iowa City of Iowa City - Towncrest Urban Renewal Plan - Iowa City, Iowa Kum & Go - New Headquarters Area Master Plan - Des Moines, Iowa Missouri Southern State University - Facilities Master Plan - Joplin, Missouri Rochester Community and Technical College - Master Plan - Rochester, Minnesota Iowa State University Research Park - Phase III Master Plan - Ames, Iowa The Neighborhood at Indian Creek - Neighborhood Planning - Marion, Iowa City of Ankeny - Comprehensive Plan - Ankeny, Iowa Southeast Connector - Streetscape - Des Moines, Iowa Iowa River Landing - Streetscape - Coralville, Iowa Federal Avenue - Streetscape Improvements - Mason City, Iowa CONTACT: Laura Kessel, PLA, LEED® AP 515.288.3141 Ikessel@rdgusa.com 000 RDgoee PLANNING • DESIGN EDUCATION: 2007, Kansas State University, Masters of Landscape Architecture 1997, University of Nebraska -Lincoln, Bachelor of Science, Horticulture REGISTRATIONS: Iowa #599 AFFILIATIONS: American Society of Landscape Architects (ASLA), Member ASLA Great Plains Chapter, Member Urban Land Institute (ULI), Member REVISED FINAL CONTRACT 6/12/18 Cary Thomsen, PLA, ASLA, LEED AP LANDSCAPE ARCHITECT Cary is driven to bring his keen sense of design to the sites of urban projects. His focus on projects within the public realm routinely results in award winning solutions for a wide range of clients including corporate, university, municipal, nonprofit, and education. His skills in communication, sustainable and healthy solutions, project management, and documentation make him a highly valued team member. South 24th Street Streetscape - Omaha, Nebraska Construction Documentation, Construction Administration Capitol Avenue Streetscape - Springfield, Illinois Construction Documentation Broadway Avenue Streetscape - Council Bluffs, Iowa Design Development, Construction Documentation, Construction Administration South Kansas Avenue Streetscape - Topeka, Kansas Planning, Schematic Design Gillette Avenue Streetscape Plan - Gillette, Wyoming Planning Sioux City West 7th Street Streetscape - Sioux City, Iowa Planning DeSoto Kansas Streetscape - De Soto, Kansas Design Development Omaha Streetscape Handbook - Omaha, Nebraska Planning Dundee Streetscape - Omaha, Nebraska Design Development Ainsworth Streetscape - Ainsworth, Nebraska Design Development Sheldon Streetscape - Sheldon, Iowa Design Development Downtown Columbus Plan - Columbus, Nebraska Planning Golf Course Superintendents Assocation Headquarters Landscape - Lawrence, Kansas Design Build (with Embassy Landscape Group) CONTACT: Cary Thomsen, PLA, ASLA, LEED AP 402-392-0133 cthomsen@rdgusa.com 000 REVISED FINAL CONTRACT 6/12/18 JAMES WALDEN, AICP Urban Planning EDUCATION Master of Arts, Public Administration Bachelor of Arts, Geography/ Anthropology CERTIFICATIONS/ LICENSURE American Institute of Certified Planners, 024472 James Walden is an urban planning manager at Garver with 14 years of experience. His experience includes a wide range of planning projects such as comprehensive plans, downtown plans and design guidelines, recreation/trail plans, master street plans, land use regulations, and planning consultation and development review for cities throughout Arkansas. His approach to planning highly values community/stakeholder engagement and buy -in to develop pragmatic, workable community plans that can be implemented. Within recent years, he has undertaken numerous plans, GIS projects, technical studies, and historic preservation projects. EXPERIENCE Relmagine Russellville 2040 Comprehensive Plan Russellville, Arkansas Urban planning manager responsible for addressing how to manage change within the community over the next 25 years. This Plan addresses both physical and strategic planning elements of the City with a key focus on plan implementation. Unique attributes of the Plan include a focus on place -type planning, key area strategies, and implementation performance measures. Greenwood Comprehensive Plan and Land Use Regulations Greenwood, Arkansas Project manager responsible for preparing a Comprehensive Plan and reviewing the City's land use regulations to implement the Plan. The Plan involved extensive public involvement, engaging residents, local officials, business leaders, and community leaders using charrettes to develop a 30 -year vision. The Plan focused greatly on preservation of the City's natural assets. Recommendations included large-scale, open - space preservation and open -space dedication tied to development applications. The Plan was successfully adopted and implemented. Walk, Bike, and Drive Bryant, Arkansas Planner responsible for merging the City's Master Trails Plan with its Master Street Plan to produce a unified, multimodal Transportation Plan for the City. Incorporating complete -streets concepts and context - sensitive design principles, the multiple award-winning Plan stresses walkability and safety for all users, while meeting the City's long-term mobility needs. REVISED FINAL CONTRACT 6/12/18 JULIET RICHEY, AICP, CFM, ASLA Urban Planning vot EDUCATION Bachelor of Landscape Architecture CERTIFICATIONS/ LICENSURE American Institute of Certified Planners, 30453 Certified Floodplain Manager AR, AR -06-00104 American Society of Landscape Architects Juliet Richey is an urban planner with 15 years of experience. Juliet has extensive experience working on development planning and review projects, including writing codes and ordinances as well as creating public policies. She also has in-depth knowledge of local government structure, governmental funding mechanisms, infrastructure, and the needs of Arkansans throughout Northwest Arkansas and the region. Beforejoining Garver, Juliet worked for Washington County, Arkansas as the planning and development director. Her responsibilities included overseeing the planning department, contract engineers, floodplain permits, conditional use permits, zoning, variances, high impact large scale developments, and long range planning. EXPERIENCE Johnson Planning Services Johnson, Arkansas Planner/project manager responsible for completing a future land use plan update, the Johnson Mill Overlay Zoning District and an additional zoning overlay district, general zoning code update, and a sign ordinance update. Lincoln Planning Services Lincoln, Arkansas Planner/project manager responsible for working with City Staff on an update to the City's future land use plan and master street plan. Tontitown Planning Services Tontitown, Arkansas Planner/project manager responsible for working on master street plan and future land use plan updates for the City of Tontitown and the sign ordinance update for the City of Tontitown. 2 RON PETRIE, PE Transportation Engineering EDUCATION Bachelor of Science in Civil Engineering CERTIFICATIONS/ LICENSURE Professional Engineer AR, 9113 REVISED FINAL CONTRACT 6/12/18 Ron Petrie is a senior project manager on our Transportation Team with 26 years of engineering experience. Ron's responsibilities include managing the local government transportation team, which involves team member management, project quality control, and client representation at public meetings. His previous experience includes serving as the City of Fayetteville's City Engineer, managing a staff of 22 employees with an operating budget of $1.2 million and an average yearly capital improvement budget of $10.2 million for transportation, drainage, and water and sewer infrastructure improvements. His responsibilities included representing issues at the City Council, street committee, and water and sewer committee meetings as well as to the public. EXPERIENCE Cato Springs Road Fayetteville, Arkansas Senior project manager responsible for supervising the project design team providing roadway widening and reconstruction improvements. This project also included designing water/sewer line relocations and coordinating with all franchise utilities to accommodate the improvements. Utility coordination included holding joint meetings with all affected utilities at the conceptual, preliminary, and final stages of design; developing a relocation corridor, and preparing a general utility easement for the length of the corridor. Rupple Road Fayetteville, Arkansas Senior project manager responsible for supervising the project design team providing services to relocate Rupple Road from Mount Comfort Road to Starry Night Drive. Improvements include a new four -lane bridge over Hamestring Creek and a divided four -lane parkway typical section with an adjoining 12 -foot multi -use trail. Mount Comfort Road Fayetteville, Arkansas City engineer responsible for developing the project scope and cost estimates and managing the City's staff and the consulting firm (Garver) as well as the design, surveying, and construction phase services. Responsibilities also included serving as a representative for issues at the public involvement, City Council, and street committee meetings. JEFF WEBB, PE Transportation Engineering EDUCATION Bachelor of Science in Civil Engineering CERTIFICATIONS/ LICENSURE Professional Engineer AR, 12051 REVISED FINAL CONTRACT 6/12/18 Jeff Webb is a transportation engineer on Garver's Transportation Team with over 17 years of municipal engineering design and management experience. Jeff's responsibilities include project design, coordination, review, cost estimation, and oversight. His experience includes the design of a wide variety of municipal transportation projects, including three, four, and five -lane facilities on new location and widening of two-lane facilities to three, four, and five lanes by overlay and by full reconstruction. Other project amenities designed by Jeff as a part of roadway projects include multi -use trails, storm sewer, creek rechannelization and stabilization, water and wastewater, erosion control and green infrastructure, and street lighting improvements. EXPERIENCE Cato Springs Road Fayetteville, Arkansas Transportation engineer responsible for the conceptual design phase of this project. Responsibilities included reviewing all horizontal/vertical geometry, grading, and major drainage. Johnson Road Springdale, Arkansas Transportation engineer responsible for overseeing the design of the roadway and drainage improvements, creek channelization and box culvert crossings, and sidewalk and multi-purpose trail provisions. Responsibilities also included developing technical specifications and contract documents; coordinating with the City of Springdale, utility companies, and state and local review agencies; and overseeing the bidding and construction phases. 26th Street Rogers, Arkansas Transportation engineer responsible for the development of final plans. Primary responsibilities included setting horizontal and vertical alignments, overseeing drainage calculations and storm drainage design, pavement markings, utility relocations, development of technical specifications, construction cost estimates, and coordination with utilities. 4 REVISED FINAL CONTRACT 6/12/18 NICCI TINER, PE, PTOE Transportation Engineering EDUCATION Bachelor of Science in Civil Engineering CERTIFICATIONS/ LICENSURE Professional Engineer AR, 8141 Professional Traffic Operations Engineer, 520 Nicci Tiner is a vice president who is responsible for managing Garver's Transportation Planning and TrafficTeam. Nicci has 29 years of engineering experience. Her experience includes traffic and planning studies to determine existing and future transportation needs.This consists of developing traffic forecasts using projected volumes based on annual growth rates and trip generation, evaluating the traffic and safety operations of intersections and corridors for vehicles and pedestrians, and participating in public involvement meetings. Her design experience includes intersection design; ITS plans; traffic signal design; signing plans; and maintenance of traffic plans for bridge, interstate, highway, and urban street construction. EXPERIENCE Transportation Master Plan Fayetteville, Arkansas Senior project manager responsible for overseeing the traffic study conducted along six corridors. Components of this study included a site visit, development of existing and future traffic volumes, operational analysis, and recommendations for improvements Bentonville City -Wide Traffic Study Bentonville, Arkansas Senior project manager responsible for performing a city-wide traffic study in Bentonville. The study included evaluating City standards for consistency among the City documents as well as conformity to state and national standards, preliminary analysis to analyze the transportation system to identify intersection locations for detailed analysis, detailed analysis of 14 intersections including traffic data collection, future traffic volume projections, crash analysis, stop control analysis, operational analysis, geometric analysis, and development of planning level costs, and recommendations to prioritize mid-term, long-term, and future projects based on a number of indicators including functional classification, observations, and level of service. Cato Springs Road Fayetteville, Arkansas Lead traffic engineer responsible for a traffic study at the intersections of Cato Springs Road at Razorback Road and at School Avenue. The objective of the study was to evaluate the need for traffic signals at the two intersections and to recommend geometric improvements at the intersections. CREDENTIALS REVISED FINAL CONTRACT 6/12/18 Aaron N. Gruen Principal Education University of Chicago, Bachelor of Arts DePaul University College of Law, J.D. Professional Memberships Illinois Bar Association Urban Land Institute (ULI) Editorial Advisory Group of the Real Estate Capital Institute Certifications Attorney at law in the State of Illinois American Bar Association Lambda Alpha Honorary Land Economics Society State of Illinois Real Estate Brokers License EXPERIENCE: Aaron N. Gruen applies the analytical concepts and techniques of sociology and economics in conducting market research to estimate demands for a broad variety of land uses and real estate products and business opportunities. He combines market and economic research with financial analysis to identify and evaluate land use and economic development policies and development and redevelopment alternatives. Mr. Gruen has led or played a key role in the completion of more than 425 assignments for public entities, universities, corporations, financial institutions, retailers, law firms, and publicly -traded and privately -held real estate investors and developers. Mr. Gruen's market research and investment analysis has contributed to the programming and implementa- tion of the development and redevelopment of office, retail, industrial, and residential properties in Arizona, California, Colorado, Illinois, Indiana, Kentucky, Michigan, Missouri, Texas, and Wisconsin. Market, investment, and fiscal and economic impact analysis provided by Mr. Gruen has served as the inputs and framework for the preparation and adoption of comprehensive and specific land use plans, and making decisions about economic development and infrastructure programs, land use policies and real estate transactions for cities from coast-to-coast. Mr. Gruen has assisted Metra and the Chicago Transit Authority with programming and implementing revenue -generating asset enhancement and joint development programs for their transit stations. He has contributed to the formulation of successful reuse and deposition strategies for real estate owned by the State of California and the San Francisco School District. He led the market research and financial analysis to program and estimate the value of the disposition and reuse of the now closed 75 -acre Fed C. Nelles' Youth Correctional Facility in Whittier, California. He assisted in the solicitation, evaluation and negotiation of proposals for the sale of the property. CONTACT: Aaron N. Gruen Gruen Gruen +Associates 1121 Lake Cook Road, Suite A, Deerfield, IL 60015 847-317-0634 847-317-0643 www.ggassoc.com RDgeee PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 RDg** PLANNING • DESIGN availability and fees Availability The College Avenue Corridor Plan comes at a timely moment for RDG. RDG is completing several other projects by May 2018, including the Olathe Downtown Plan (KS), Detroit Lakes' West Lake Drive Plan (MN), Wauwatosa MidTown North Avenue Plan (WI), and Brookings Comprehensive Plan (SD). Simlarly, Garver and Gruen are completing a number of projects. The completion of these projects provides additional availability. To ensure timeliness and achieving milestones in the process, we schedule meetings months in advance. Fees We pride ourselves on working closely with our clients to create projects that are designed to meet their unique needs. We would be pleased to tailor a scope of services that matches your budget. The total amount billed will not exceed the agreed upon fixed -fee, unless otherwised directed by the City. FEE FOR SERVICES: $171,091 RDG Planning & Design GG+A Garver Marty Cory Laura Cary Support Aaron Debra Support James Juliet Nicci Support 1. Startup 10 10 15 1 10 1 1 2: Community Outreach (May—Sept) 80 40 107 20 43 3.1: Existing Conditions 20 20 20 20 40 $130 3.2: Market Analysis 4 $240 40 20 40 $153 $122 3.3: Transportation Review 4 Fee By Person 8 8 20 40 3.4: Corridor Vision 4 8 $4,800 $7,200 $16,371 3.5: Land Use Alternatives 50 40 30 40 3.6: Transportation Improvements 8 20 20 40 3.7: Streetscape and Urban Design 40 40 40 4 40 1 20 3.8: Capital Infrastructure 4 1 1 4 8 1 20 3.9: Regulating Plan 20 40 20 3.10: Approval 20 10 Total Hours 264 78 41 41 105 40 20 40 107 186 43 121 Hourly Rate for Services $195 $115 $115 $130 $85 $240 $240 $180 $153 $122 $254 $166 Fee By Person $51,480 $8,970 $4,715 $5,330 $8,925 $9,600 $4,800 $7,200 $16,371 $22,692 $10,922 $20,086 FEE FOR EXPENSES: $10,320 TOTAL FEE: $181,411 Expense Allowance $10,320 Travel (fuel, rental, and flights) $2,300 Meals (excluded) - Hotels ($135/night) - 53 nights $7,020 Printing - Event Collateral $1,000 Printing Posters (city to manage) - Draft and Final Publication (city to manage) 000 RDgeee PLANNING • DESIGN REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION D: Signature Submittal — Required with all responses Proposers shall include this form completed in its entirety with RFP response. This form shall not count towards Daee limitations set forth in the RFP. 1. DISCLOSURE INFORMATION Proposer shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS ITAPPROPRIATELY APPLIES TO YOUR FIRM: X 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true, and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. 2. PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: RDG Planning & Design Primary Contact: Martin Shukert, FAICP Title of Primary Contact Phone#1 (cell preferred): 402.392.0133 E -Mail Address: mshukert@rdgusa.com 3. ACKNOWLEDGEMENT OF ADDENDA Phone#2: Principal Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 23 of 24 REVISED FINAL CONTRACT 6/12/18 ADDENDUM NO. SI NATURE AND PRINTED NAME DATE ACKNOWLEDGED RFP 18-04 Addendum 1 artin Shukert, FAICP, Principal 02-12-3018 RFP 18-04 Addendum 2 artin Shukert, FAICP, Principal 02-26-2018 4. PRICING: Pricing shall be attached as a separate form. Reference RFP for details on what all pricing shall include. 5. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME OF COMPANY: RDG Planning & Design PHYSICAL ADDRESS: 900 Farnam on the Mall, Suite 100, Omaha, Nebraska 68102 MAILING ADDRESS: Same as physical address PRINTED NAME: Martin Shukert, FAICP PHONE: 402.392.0133 FAX: 402.382.0413 E-MAIL: mshukert@rdgusa.com SIGNATURE: TITLE: Principal DATE: February 28, 2018 DUNS# City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 24 of 24 TAX ID: 47-048-9577 REVISED FINAL CONTRACT 6/12/18 City of Fayetteville RFP 18-04, College Ave Corridor Consultant SECTION B: Vendor References The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated: COMPANY NAME: Garver, LLC NUMBER OF YEARS IN BUSINESS: 99 HOW LONG IN PRESENT LOCATION: 21 TOTAL NUMBER OF CURRENT EMPLOYEES: 489 FULLTIME 17 PARTTIME NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: FULLTIME PARTTIME PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed): 1 City of Springdale, Arkansas z City of Bentonville, Arkansas COMPANY NAME COMPANY NAME Springdale, AR 72764 Bentonville, AR 72712 CITY, STATE, ZIP CITY, STATE, ZIP Patsy Christie Mike Bender, PE CONTACT PERSON CONTACT PERSON 479-750-8588 479-271-6720 TELEPHONE TELEPHONE 479-750-8539 479-271-6807 FAX NUMBER FAX NUMBER pchristie@springdalear.gov mbender@bentonvillear.com E-MAILADDRESS E-MAILADDRESS 3, City of Rogers, Arkansas 4. City of Lowell, Arkansas COMPANY NAME COMPANY NAME Rogers, AR 72756 Lowell, AR 72745 CITY, STATE, ZIP CITY, STATE, ZIP Nathan Becknell, PE, PTOE Mayor Eldon Long CONTACT PERSON CONTACT PERSON 479-621-1186 479-770-2185 TELEPHONE TELEPHONE 479-631-2767 479-659-0894 FAX NUMBER FAX NUMBER NBecknell@RogersArk.org eldon@lowellarkansas.gov E-MAIL ADDRESS E-MAIL ADDRESS City of Fayetteville, AR RFP 18-04, College Ave Corridor Consultant Page 14 of 24 Fayetteville U of A Maim Campus 71B Corrldar Study Area Archibald Yell Study Area renu�r.�rsfir��u REVISED FINAL CONTRACT 6/12/18 RFP 18-04, Appendix D, Project Map SPRING'DA,LE Y 91M GOSHEN �s� �IIIrrA�j 1 �b prIngs hi REVISED FINAL CONTRACT 6/12/18 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 50-18 File Number: 2017-0774 CITY COUNCIL'S SUPPORT FOR CITY PLAN 2030 UPDATE: A RESOLUTION TO EXPRESS THE CITY COUNCIL'S SUPPORT FOR AN UPDATE TO CITY PLAN 2030 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses its support for an update to the Comprehensive Land Use Plan of the City (City Plan 2030) in 2018 to include study of Archibald Yell Boulevard and South School Avenue to Cato Springs Road and the associated work program described in the staff memo included in the agenda packet. PASSED and APPROVED on 2/6/2018 Approved: cc Lioneld To an, ayor Attest: 11lllfl►� Sondra E. Smith, City Clerk Tqr rR �.!" Y p�. •s� �� r3; I -AY ETTEVILLL;� Page 1 Printed on 217118 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 DEVELOPMENT SERVICES (620) 2018 Requestor: Garner Stoll BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A resolution to authorize a contract with RDG Planning and Design in the amount of $153,411.00 and to approve a budget adjustment in the amount of $100,000.00 for the Highway 71B Corridor Plan. COUNCIL DATE: LEGISTAR FILE ID#: 5/15/2018 2018-0246 L (nor H UtGlwww 4/30/2018 7:15 AM Budget Director Date TYPE: DESCRIPTION: RESOLUTION/ORDINANCE I GLDATE: POSTED: TOTAL Account Number 100,000 100,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub AT v.20180417 Account Name 4470.620.8900-5314.00 100,000 - 16001 1 EX Professional Services - 4470.001.9470-4999.99 - 100,000 RE Use Fund Balance - Current H:\Budget\Budget Adjustments\2018_Budget\CITY_COUNCIL\2018-06-19\2018-0246 BA RDG IA INC PLANNING DESIGN.Asm 1 of 1 CITY OF FAYETTEVILLE ARKANSAS CITY COUNCIL MEMO TO: Mayor and City Council THRU: Paul A. Becker, Chief Financial Officer P. d FROM: Andrea F. Rennie, CPPD, CPPB, Purchasing Manager DATE: Thursday, June 07, 2018 SUBJECT: Information pertaining to RFP 18-04, College Avenue Corridor To bring additional information and clarity to the contract presented to City Council with RDG Planning and Design for planning services related to the College Avenue Corridor, I offer the following: 1. REQUEST FOR REVIEW OF RFP RESPONSES & FOIA: It is my understanding City Council has requested to review short listed proposals in relation to responses the City received for RFP 18-04, College Avenue Corridor. Responses from vendors submitted under an RFQ or RFP process are considered confidential until a contract has been officially awarded by City Council. Under Arkansas state law, the Freedom of Information Act exempts files that, if disclosed would give competitive advantage to competitors or bidders (Ark. Code Ann § 25-19-105(b)(9)(A)). Due to language found in this section of FOIA, the Purchasing Division is not able to release proposals received until a contract has been awarded by City Council. 2. SELECTION COMMITTEE PROCESS OVERVIEW: The City Council approved the most recent version of City's Professional Hiring Policy (PU-12 and PU-13) on June 05, 2012, Resolution 122-12. The City follows this policy in its entirety as directed by City Council and the City of Fayetteville Administration. A copy of Resolution 122-12 and Policy PU-13 is attached. The City's formal selection process enables the City to consider proposals from vendors based on selection criteria established as part of the process. This formal selection process drives vendor competition for better pricing, allows for a wide diversity of City staff, including one elected City Council Member, to actively participate in response evaluation, and enables a fair process for all parties involved. Responses to RFP's allow the City to establish communication to develop a clear understanding of each vendors qualifications, experience, competence, capacity for performance, method of doing work, past experience, and price. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 After all vendors responses are evaluated the Selection Committee can begin to determine which vendors provide the best value based on the selection criteria. In the solicitation for RFP 18-04, the City received responses from thirteen (13) vendors and a total of four (4) were short listed for an interview. The selection committee voted after interviews were held. RDG Planning and Design received four (4) first place votes while Dover, Kohl & Partners received three (3) first place votes. According to City policy and Resolution 122-12 passed by the Fayetteville City Council, this vote resulted in RDG Planning and Design being the top ranked firm. City staff engaged in negotiations with RDG Planning and Design and finalized a scope of work and contract. City staff was negotiated RDG's fee from $182,000 down to $153,066 resulting in a savings of $28,934. While the votes for this selection were very tight, City Policy adopted by the Fayetteville City Council requires the most advantageous contract be brought to City Council for consideration with the top ranked firm. Staff has completed this policy requirement by bringing forward the contract recommended for RDG Planning and Design. 3. CERTIFICATION OF FAIR PROCESS FOR BEST VALUE: As the Purchasing Manager for the City of Fayetteville, I hereby certify proper procedures were followed in relation to RFP 18-04, College Avenue Corridor for the selection of RDG Planning and Design. The Purchasing Division staff consistently and routinely adheres to a high level of ethical conduct for all evaluations and ensures all vendors are treated in an ethical, fair, open and competitive process. The timeline below outlines each event of the selection committee process: Date Event 1/1G/2018 RFP 18-04 draft sent to selection committee for review 1/13/2018 Reviewfeedback due to Pu rchaing from all SC members 1/16/2018 RFP 18-04 was issued & advertised in the Arkansas & N"NA. Democrat -Gazette 1,x'17/2018 RFP 18-04 was placed on the City's website and distributed to the :nailing list & contacts 1/26/2018 Addenudm 1 issued added map of the corridor and requested 8 copies) 2/9/2018 Addendum 2 issued (expanded scope per Council -request) 2/13/2018 Deadlinefor RFP Response: 13 responses were .received 2/13/18-3/2/18 Purchasing review of responses for compliance 3/5/2018 SC members notified to pick up packets and SC meeting set for 3/15+'18 3/15/2018 Selection committee meeting to short list firms - selected 4 vendors for interview: (1) Toole Design Group, LLQ, (2) RDG Planning and Design., (3) Dover Kohl & Partners; (4) Cook; Flatt & Strobel Engineers 3/15/2018 All vendors notified of short list decision 3e'15/2018 Short listed vendors emailed for interview slot request (assigned on afirst response basis) 4/3/2018.9:30A -4P 4 vendors were interviewed, 1 hour interviews each 4,13/2.018: 4:30P I Selection Committee Vote - RDG Planning & Design ranked as 1st (4/3 vote) Page 2 of 3 4. MODIFICATIONS TO CONTRACT: Council Member Marsh was emailed a revised version of the contract prior to this memo being distributed to City Council on Thursday, June 07, 2018. Purchasing will coordinate with Council Member Marsh to review any requested modifications to the contract. Page 3 of 3 RESOLUTION NO. 122-12 A RESOLUTION TO APPROVE THE CITY'S PROFESSIONAL HIRING POLICY NUMBERS PU-12 AND PU-13 WHEREAS, the City Council has statutory power to "provide ... the procedure for making all purchases which do not exceed the sum of twenty thousand dollars ($20,000.00);" A.C.A. §14-58-303(b); and WHEREAS, the City Council enacted §34.23 Purchases and Contracts Not In Excess of $20,000.00 and mandated that "the hiring or engagement of professional services shall be conducted according to a professional hiring policy approved by the City Council"; and WHEREAS, the City Policy and Procedure relating to Professional Services Selection should be expressly approved by the City Council to ensure their use for professional services contracts under $20,000.00 are fully authorized. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves City Policy and Procedure Professional Services Selection in Policy Numbers PU-12 and PU-13 (attached) and specifically approves the procedure adopted for contracts under $20,000.00 that "(t)he requirements for a review committee may be waived (by the Mayor) and the review of qualifications shall be delegated to the responsible department head for recommendation to the Mayor ...." PASSED and APPROVED this 5th day of June, 2012. APPROVED: ATTEST: — By: �4,e!A, Z:zh�-& SONDRA E. SMITH, City Clerk/Treasurer v FAYETTEVILLE; '�,9s/V PU-13 Professional Services Selection Process: Other Services Page 1 of 4 CITY OF FAYETTEVILLE, ARKANSAS POLICY AND PROCEDURE Subject: Professional Services Selection Process: Other Services Policy Number: PU-13 Original Policy Date: June 27, 1990 Effective Date of New/Revised Policy: May 30, 2012 Revision Dates: Replaces PUR-13 issued June 27, 1990; Revised July 8 2005• Revised December 22 2008 Custodian: (Division) Purchasing Mayor's Signature and Date1 '— Z v L OPU-13.0 PURPOSE: The purpose of this directive is to establish a formal Competitive Selection of Professional Services Policy for all professional services other than those for legal, financial advisory, architectural, engineering, construction management and land surveying and the responsibilities for its execution. PU-13.1 DEFINITION: A. The City and all its boards, commissions and authorities shall competitively select based on qualifications and performance evaluation criteria all professional services performed for or on behalf of the City. B. It is the policy of the City to publicly announce requirements for the competitive selection for professional services as referenced above, and to negotiate contracts for such services on the basis of demonstrated competence and qualifications for the type of professional services required provided that the services are rendered at fair. and reasonable prices. PU-13.2 RESPONSIBILITY: A. All municipal boards, commissions, and authorities established pursuant to state statute or other legislative authority other than that provided for in A.C.A. tit. 14, ch. 47, A.C.A. sec. 14-47-101 et seq, shall be responsible for the implementation of such policies and procedures as are hereinafter delegated to the Mayor and the City Council. PU-13 Professional Services Selection Process: Other Services Page 2 of 4 PU-13.3 PROCEDURES: A. The competitive selection for such services shall be conducted by a review committee which shall include one Alderman appointed by the Mayor to serve and represent the Council, the Mayor (or representative), the Finance & Internal Services Director (or representative), the involved Department Heads, appropriate City personnel and may include professional, and/or individuals with expertise in the community. The review committee for each proposed contract shall establish the qualifications and evaluation criteria necessary for the specific services to be provided. This committee shall be established -prior to the issuance of any Request for Proposal (RFP) or Request for Qualification (RFQ) so that it may review the proposed RFP or RFQ. B. The RFP or RFQ shall outline the structure of the selection committee and shall state the point ranges which will be used to select the firm. C. The Mayor will cause to be advertised, in a newspaper of general circulation, a notice that the City has a need to contract for a particular professional service and shall invite all interested parties to submit, to the extent permitted by the ethical standards of that profession, a statement of their qualifications and other relevant information based on the evaluation criteria specifically developed for the proposed services to be provided. D. Once an RFP or RFQ has been advertised, any questions or inquiries regarding the RFP or RFQ by a prospective responder must be directed to the Purchasing Division. Direct contact by the prospective responder and the affected division/department personnel regarding the RFP or RFQ should be avoided unless referred by Purchasing. PU-13.4 SELECTION PROCESS: A. In evaluating the qualifications of each firm, the review committee shall include the following: 1. Qualifications in Relation to Specific Project to be Performed: Information reflecting qualifications of the firm. Indicated specialized experience and technical competence of the firm in connection with the type and complexity of the service required. Subcontractors, if used, must be listed with information on their organization. 2. Experience Competence, and Capacity for Performance: Information reflecting the names, titles, and qualifications (including experience and technical competence) of the major personnel assigned to this specific project. Provide detailed breakdown of subcontractor's staff to be used and how they are to be used to supplement your staff. 3. Proposed Method of Doing _Work: A proposed work plan (description of how the project would be conducted as well as other facts concerning approach to scope you wish to present) indicating methods and schedules for accomplishing each phase of the work. Include with this the amount of work presently underway. PU-13 Professional Services Selection Process: Other Services Page 3 of 4 4. Past Performance: Previous evaluations (as set forth in PUR-13.7) shall be considered a significant factor. If previous evaluations with this city are not available, the professional firm's past performance records with others will be used, including quality of work, timely performance, diligence, ability to meet past budgets, and any other pertinent information. The firm will provide a list of similar jobs performed and the person with that firm from whom the City can obtain information. 5. Price B. Proposal Evaluation: In evaluating the qualifications of each firm, the review committee shall consider the following (assigning point ranges for each element from 10% to 35%, so that the total for the five elements combined equals 100%): 1. Qualifications in relation to specific project to be performed; 2. Experience, competence, and capacity of performance; 3. Proposed method of doing work; 4. Past performance; and 5. Price. C. The review committee shall evaluate all submittals and may conduct interviews with up to five (5) firms regarding anticipated concepts and the relative utility of alternative methods of approach for furnishing the required services and then shall select therefrom, in order of preference, based on criteria established and published by the review committee, no less than three (3) of the firms deemed to be the most highly qualified to provide the services required. The method of selection shall be for each committee member to rate the firms based on the points established in the RFP or RFQ so that each member selects 3 firms, rated 1, 2, and 3. The firm receiving the highest number of 1st place votes shall be selected (if a tie occurs, the firm receiving the highest number of 1 st and 2nd place votes shall be selected. If a tie still exists, the Committee shall hold further discussions and a re -vote shall occur.) D. The review committee or its designee shall then negotiate a contract with the highest qualified firm for the services to be rendered, at compensation which the review committee, or its designee, determines to be fair and reasonable to the City, subject to the approval of the City Council. E. Should the review committee, or its designee, be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, at a price determined to be fair and reasonable to the City, negotiations with that firm shall be formally terminated. The review committee, or its designee, shall then undertake negotiations with the second most qualified firm. Should the review committee, or its designee, be unable to negotiate a satisfactory contract with any of the selected firms, then the review committee shall reevaluate the services including the scope and reasonable fee requirements. PU-13 Professional Services Selection Process: Other Services Page 4 of 4 PU-13.5 CONTRACT REVIEW/RECOMMENDATION: A. The selection committee will recommend, after negotiations and review by the City Attorney, Internal Auditor, Accounting Manager, and Purchasing Manager, the most advantageous contract to the City Council for awarding. PU-13.6 CONTRACTS UNDER $20,000: A. The requirements for a review committee may be waived and the review of qualifications as hereinabove stated shall be delegated to the responsible department head for recommendation to the Mayor, who shall review and approve or disapprove all professional services contracts in an amount of twenty thousand dollars ($20,000) or less. The Mayor shall promptly notify the City Council of every professional services selection and contract awarded pursuant to this section. PU-13.7 PROFESSIONAL PROJECT EVALUATION: A. Upon completion or termination of a contract, the division head responsible for the project will submit a summary evaluation of the professional firm's handling of the project to include the following data: a. name of professional firm; b. date of contract and date of completion; c. cost as stated in initial contract, amount paid, and reason for any difference; d. special strengths exhibited by professional firm; e. problems or weaknesses in professional firm's handling of the project; L adherence to time schedule by the professional firm; and g. names of key personnel working on the project and comments on their performance. B. The summary evaluation will be submitted to the Purchasing Manager through the department director and will be filed in the Purchasing Manager's records. The evaluations will be available to selection committee members for review when evaluating firms to select for other projects. Garner Stoll Submitted By RDG SWB, Inc. City of Fayetteville Staff Review Form 2019-0557 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/28/2019 DEVELOPMENT SERVICES (620) Submitted Date Division / Department Action Recommendation: Express the City's intent to complete an Amended Scope of Work and to sign an Amended Agreement with RDG SWB, Inc. DBA RDG Planning & Design. Comments: Change Order will be submitted once Amended Agreement is signed - per Purchasing. Budget Impact: 4470.620.8900-5314.00 Sales Tax Capital Improvement Account Number Fund 16001.1 Comprehensive Land Use Plan Update Project Number Project Title Budgeted Item? No Current Budget $ 44,890.60 Funds Obligated $ 16,806.60 Current Balance $ 28,084.00 Does item have a cost? Yes Item Cost $ 6,000.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 22,084.00 V20180321 Purchase Order Number: 2018-00000515 Previous Ordinance or Resolution # 136-18 Change Order Number: Approval Date: 9/4/19 Original Contract Number: 2018-00000025 Comments: Change Order will be submitted once Amended Agreement is signed - per Purchasing. CITY OF FAYETTEVILLE ARKANSAS TO: Mayor THRU: Garner Stoll, Development Services Director Andrew Garner, City Planning Director FROM: Becca Bertram, Operations and Customer Relations Manager STAFF MEMO DATE: August 28, 2019 SUBJECT: Express the City's intent to complete an Amended Scope of Work and to sign an Amended Agreement with RDG SWB, Inc. DBA RDG Planning & Design RECOMMENDATION: Approve the City's intent to complete an amended scope of work and to sign an amended agreement with RDG SWB, Inc. DBA RDG Planning & Design. BACKGROUND: Staff proposes an amended scope of work to the Highway 71 B Corridor Plan relating to a detailed land use and urban design concept for the South School Avenue segment. DISCUSSION: This amended scope of work will focus on developing an urban design and land use concept plan for a focus area identified in the Tomorrow's Corridor: Rethinking 71 B draft prepared by RDG Planning & Design at a greater level of detail than the diagrams contained in that document. BUDGET/STAFF IMPACT: The scope of work will be completed for a fee of $6,000. The funding source is the previously approved project contingency. Attachments: Amendment to Agreement between the City of Fayetteville and RDG SWB, Inc. DBA RDG Planning & Design. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 AMENDMENT TO AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, AR AND ROG SWB, INC, dba RDG PLANNING AND DESIGN This amends the contract for RFP 18-04, executed the4 day of August, 2019 between the City of Fayetteville, Arkansas (City) of 113 W. Mountain, Fayetteville, AR 72701 and RDG SWB, Inc, doing business as RDG Planning & Design, 900 Farnam Street, Suite 100, Omaha, Nebraska 68102. 1.0. Amended Scope of Work. The scope of work identified in Appendix A shall be amended to add a detailed land use and urban design concept for the South School Avenue segment of the College Avenue (Route 71 B) Corridor Development Plan. 1.1. Study Area The detailed study area will include the area bounded by the Town Branch Trail on the south, Walker Park and South Locust Avenue on the east, Archibald Yell and Prairie Street on the north, and S W Avenue/English Place/Frisco Trail on the west. 1.2. Scope of Services The intention of this amendment is to develop an urban design and land use concept plan for a focus area identified in the Tomorrow's Corridor: Rethinking 718 draft prepared by RDG Planning & Design at a greater level of detail than the diagrams contained in that document. The deliverables included in this amendment will include: • One on-site design studio, providing opportunities for consultation with city officials and other individuals identified by the City as key stakeholders. • A detailed overall site master plan of the corridor, developed to a scale of I inch = 50 feet. The site master plan will include projects announced since submission of the draft document, including the Co-op project southwest of MILK and South School. • A detailed street concept that explores several street configuration options, including provision of on -street parking. • Two detailed renderings of project area elements, to be determined from the direction of the master plan. • Tabulation of project yield, including amount of development, potential number of housing units and amount of commercial space, density, and other key determinants. • A summary report that can be used as a stand-alone document or incorporated into the Tomorrow's Corridor \study. 2.0. Fee and Schedule This scope will be completed for a fee of $6,000. Completion is anticipated within 60 days of the date of execution of this amendment. 3.0. General provisions of the original agreement shall also apply to the additional items performed under this scope amendment. WITNESS OUR HANDS THIS DAY OF AUGUST, 2019 ,�/���►� _,'moi MARTIN H. SHUKERT, FAICP Principal L 40�EST (Signature) JoNI tit V£1jGi+ Company Secretary (PrintedNome) Business Address 900 Farnam Street, Suite 100 Omaha, NE 68102 Date Signed: 2 v 19 ATTEST: (Signature) "Isc Sondra E. Smith, City CI Business Address 113 W. Mountain Fayetteville, AR 72701 Date Signed: 9- q— — I