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Home My WebLink About2018-06-05 - Agendas - ArchiveCouncil Member Adella Gray Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting June 5, 2018 Council Member Justin Tennant Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member John La Tour Ward 4 Position 1 Alderman Kyle Smith Ward 4 Position 2 A meeting of the Fayetteville City Council was held on June 5, 2018 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items. 1. Monthly Financial Report - Paul Becker. Agenda Additions A. Consent: 1. Approval of the May 15, 2018 City Council Meeting Minutes. Approved 2. RFQ 18-01 BURNS & MCDONNELL ENGINEERING COMPANY, INC.: A resolution to authorize a professional engineering services agreement with Burns & 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov McDonnell Engineering Company, Inc., pursuant to RFQ 18-01, for Engineering Design Services for the water and sewer relocations required by the Arkansas Department of Transportation interstate 49/Wedington Drive Interchange Project in the amount of $203,269.00, and to approve a project contingency in the amount of $40,653.80. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 118-18 3. MCCLELLAND CONSULTING ENGINEERS, INC.: A resolution to approve a Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. in an amount up to $128,930.00 for engineering services associated with the replacement of existing water mains along North College Avenue between North Street and East Millsap Road, and to approve a project contingency in the amount of $25,786.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 119-18 4. UNIVERSITY OF ARKANSAS OSHER LIFELONG LEARNING INSTITUTE: A resolution to approve a lease agreement with the Board of Trustees of the University of Arkansas for the unoccupied banquet area in the airport terminal building to be used by the Osher Lifelong Learning Institute to conduct classes during the Fall 2018 Semester in the amount of $25.00 for each day the space is used. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 120-18 5. GARVER, LLC: A resolution to authorize additional funding in the amount of $10,000.00 for the provision of on-call engineering and surveying services for the airport by Garver, LLC. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 121-18 6. BID #18-31 TRI -STAR CONTRACTORS, LLC: A resolution to award bid #18-31 and authorize a five-year airport hay field lease agreement with Tri Star Contractors, LLC in the total rental amount of $27,454.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 122-18 7. HENARD UTILITY PRODUCTS, INC.: A resolution to approve the purchase of a Pipehunter 7934 Wash Trailer from Henard Utility Products, Inc. of Searcy, Arkansas in the amount of $73,895.00 plus applicable taxes, pursuant to a Houston -Galveston area council cooperative purchasing contract, for use by the water and sewer operations division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 123-18 8. IPS GROUP, INC.: A resolution to approve a three year contract with IPS Group, Inc. for mobile parking enforcement devices and Parking Enforcement Management, Permitting And Payment Software in the amount of $80,140.00 for the first year and $62,500.00 for the second and third years, pursuant to a National Cooperative Purchasing Alliance Cooperative Purchasing Agreement; to approve a project contingency in the amount of $9,220.00 for each year the contract is in effect; and to approve a budget adjustment. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 124-18 9. CENTENNIAL OPEN SPACE: A resolution to acknowledge the City Council's contractual obligation and intent to maintain the 228 -acre centennial open space as public recreation land in perpetuity. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 125-18 10. RICHARDSON COMMUNITY CENTER DONATION REVENUE: A resolution to approve a budget adjustment in the amount of $23,106.00 representing a donation from friends of YRCC to support the Summer Fun4Kids Program and fall programs at the Yvonne Richardson Community Center. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 126-18 11. LIBRARY EXPANSION PROJECT CHANGE ORDER NO. 1 - DEMOLITION OLD CITY HOSPITAL: A resolution to approve change order no. 1 to the construction manager at risk contract with Crossland Construction Company, Inc. in the amount of $488,246.00 for the demolition of the old city hospital. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 127-18 12. FACILITIES MANAGEMENT DIVISION POSITION CONVERSION: A resolution to authorize the conversion of a half time construction and contract manager position to a full-time custodian position in the facilities management division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 128-18 13. MCGOODWIN, WILLIAMS AND YATES, A DIVISION OF OLSSON ASSOCIATES, INC.: A resolution to approve amendment no. 4 to the agreement with McGoodwin, Williams and Yates, a division of Olsson Associates, Inc. in the amount of $8,910.00 to provide an analysis, recommendation, and cost estimate to Achieve Leed Gold Certification for the recently completed Recycling and Trash Collection Division Office Building. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 129-18 14. ARKANSAS HISTORIC PRESERVATION PROGRAM: A resolution to approve a grant agreement with the Arkansas Historic Preservation Program for a certified local government grant in the amount of $5,791.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 130-18 B. Unfinished Business: 1. OXFORD BEND WATERLINE COST SHARE: An ordinance to waive the requirements of formal competitive bidding and approve a cost share agreement with Bob 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov Weaver for the installation of water main along a 370 -foot portion of Oxford Bend Road, with the estimated amount to be paid by the City of Fayetteville not to exceed $6,535.00, and to approve a project contingency in the amount of $1,307.00. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6068 2. RZN 18-6152 (4005 W. MLK BLVD/DUGGAR): An ordinance to rezone that property described in rezoning petition rzn 18-6152 for approximately 23.76 acres located at 4005 West Martin Luther King Jr. Boulevard from r -a, residential agricultural to ut, urban thoroughfare. THIS ORDINANCE WAS LEFT ON THE SECOND READING. C. New Business: 1. THE ROOST MOTOR CLUB PRIVATE CLUB APPLICATION: An ordinance to approve the application of Tanner Bassett, on behalf of the Roost Motor Club for a permit to operate as a private club in the City of Fayetteville at 3582 North Arkansas Highway 112. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6069 2. STORMWATER UTILITY STUDY CONTRACT: A resolution to authorize a professional services agreement with CH2M Hill Engineers, Inc., pursuant to RFQ 18-02, in an amount not to exceed $229,222.00 for a Stormwater Utility Feasibility Study, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 131-18 3. BID #18-27 HWY 112 (MAPLE STREET): A resolution to award bid #18-27 and approve a contract with the lowest responsive, responsible bidder for the construction of a portion of Highway 112 (Maple Street) between Razorback Road and Garland Avenue, to approve a project contingency, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 132-18 4. RFP #18-04 RDG IA, INC. D/B/A RDG PLANNING & DESIGN: A resolution to award RFP #18-04 and authorize a contract with RDG IA, Inc. d/b/a RDG Planning & Design in the amount of $153,066.00 for the development of the highway 71B Corridor Plan, to approve a project contingency in the amount of $46,934.00, and to approve a budget adjustment. THIS RESOLUTION WAS TABLED TO THE JUNE 19, 2018 CITY COUNCIL MEETING. 5. RZN 18-6176 (714 S. COLLEGE AVE./CAMERON): An ordinance to rezone that property described in rezoning petition rzn 18-6176 for approximately 0.25 acres located 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov at 714 South College Avenue from nc, neighborhood conservation to ri-u, residential intermediate -urban. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6070 6. ADM 18-6223 (SE OF COLLEGE AVE. & 9TH ST./9TH ST. COTTAGES): A resolution to approve a lesser dedication of 23.5 feet from centerline rather than 29.5 feet from centerline of College Avenue because of undue hardship or practical difficulties for the landowner. THIS RESOLUTION WAS TABLED INDEFINITELY. 7. ADM 18-6094 (AMEND UDC 164.19/ACCESSORY DWELLING UNITS): An ordinance to amend § 164.19 accessory dwelling units of the Unified Development Code to encourage the construction of more accessory dwelling units in Fayetteville. THIS ORDINANCE WAS LEFT ON THE FIRST READING. D. City Council Agenda Session Presentations: 1. Agenda Session Presentation: Recycling & Trash. 2. Agenda Session Presentation: Washington -Willow Preservation Survey Results and Next Steps. E. City Council Tour F. Announcements Adjournment: 8:51 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov