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Home My WebLink About2018-05-29 - Agendas - TentativeCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Agenda Session Tentative Agenda Tuesday, May 29, 2018 4:30 PM City Hall Room 326 City Council Members Adella Gray Ward I Sarah Marsh Ward I Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S. La Tour Ward 4 Kyle Smith Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Agenda Session City Council Agenda Session Tentative May 29, 2018 Agenda Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2017-0546 MONTHLY FINANCIAL REPORT - PAUL BECKER Agenda Additions A. Consent: A. 1 2018-0019 APPROVAL OF THE MAY 15, 2018 CITY COUNCIL MEETING MINUTES A.2 2018-0254 RFQ 18-01 BURNS & MCDONNELL ENGINEERING COMPANY, INC.: A RESOLUTION TO AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC., PURSUANT TO RFQ 18-01, FOR ENGINEERING DESIGN SERVICES FOR THE WATER AND SEWER RELOCATIONS REQUIRED BY THE ARKANSAS DEPARTMENT OF TRANSPORTATION INTERSTATE 49/WEDINGTON DRIVE INTERCHANGE PROJECT IN THE AMOUNT OF $203,269.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $40,653.80 City of Fayetteville, Arkansas Page 2 Printed on 5/24/2018 City Council Agenda Session City Council Agenda Session Tentative May 29, 2018 Agenda A.3 2018-0281 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT UP TO $128,930.00 FOR ENGINEERING SERVICES ASSOCIATED WITH THE REPLACEMENT OF EXISTING WATER MAINS ALONG NORTH COLLEGE AVENUE BETWEEN NORTH STREET AND EAST MILLSAP ROAD, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $25,786.00 A.4 2018-0263 UNIVERSITY OF ARKANSAS OSHER LIFELONG LEARNING INSTITUTE: A RESOLUTION TO APPROVE A LEASE AGREEMENT WITH THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ARKANSAS FOR THE UNOCCUPIED BANQUET AREA IN THE AIRPORT TERMINAL BUILDING TO BE USED BY THE OSHER LIFELONG LEARNING INSTITUTE TO CONDUCT CLASSES DURING THE FALL 2018 SEMESTER IN THE AMOUNT OF $25.00 FOR EACH DAY THE SPACE IS USED A.5 2018-0274 GARVER, LLC: A RESOLUTION TO AUTHORIZE ADDITIONAL FUNDING IN THE AMOUNT OF $10,000.00 FOR THE PROVISION OF ON-CALL ENGINEERING AND SURVEYING SERVICES FOR THE AIRPORT BY GARVER, LLC A.6 2018-0291 BID #18-31 TRI -STAR CONTRACTORS, LLC: A RESOLUTION TO AWARD BID #18-31 AND AUTHORIZE A FIVE YEAR AIRPORT HAY FIELD LEASE AGREEMENT WITH TRI STAR CONTRACTORS, LLC IN THE TOTAL RENTAL AMOUNT OF $27,454.00 City of Fayetteville, Arkansas Page 3 Printed on 5/24/2018 City Council Agenda Session City Council Agenda Session Tentative May 29, 2018 Agenda A.7 2018-0266 HENARD UTILITY PRODUCTS, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A PIPEHUNTER 7934 WASH TRAILER FROM HENARD UTILITY PRODUCTS, INC. OF SEARCY, ARKANSAS IN THE AMOUNT OF $73,895.00 PLUS APPLICABLE TAXES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION A.8 2018-0268 IPS GROUP, INC.: A RESOLUTION TO APPROVE A THREE YEAR CONTRACT WITH IPS GROUP, INC. FOR MOBILE PARKING ENFORCEMENT DEVICES AND PARKING ENFORCEMENT MANAGEMENT, PERMITTING AND PAYMENT SOFTWARE IN THE AMOUNT OF $80,140.00 FOR THE FIRST YEAR AND $62,500.00 FOR THE SECOND AND THIRD YEARS, PURSUANT TO A NATIONAL COOPERATIVE PURCHASING ALLIANCE COOPERATIVE PURCHASING AGREEMENT; TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $9,220.00 FOR EACH YEAR THE CONTRACT IS IN EFFECT; AND TO APPROVE A BUDGET ADJUSTMENT A.9 2018-0278 CENTENNIAL OPEN SPACE: A RESOLUTION TO ACKNOWLEDGE THE CITY COUNCIL'S CONTRACTUAL OBLIGATION AND INTENT TO MAINTAIN THE 228 ACRE CENTENNIAL OPEN SPACE AS PUBLIC RECREATION LAND IN PERPETUITY A.10 2018-0287 RICHARDSON COMMUNITY CENTER DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $23,106.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO SUPPORT THE SUMMER FUN4KIDS PROGRAM AND FALL PROGRAMS AT THE YVONNE RICHARDSON COMMUNITY CENTER City of Fayetteville, Arkansas Page 4 Printed on 5/24/2018 City Council Agenda Session City Council Agenda Session Tentative May 29, 2018 Agenda A. 41 2018-0282 LIBRARY EXPANSION PROJECT CHANGE ORDER NO. 1 - DEMOLITION OLD CITY HOSPITAL: A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONSTRUCTION MANAGER AT RISK CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $488,246.00 FOR THE DEMOLITION OF THE OLD CITY HOSPITAL A.12 2018-0292 FACILITIES MANAGEMENT DIVISION POSITION CONVERSION: A RESOLUTION TO AUTHORIZE THE CONVERSION OF A HALF TIME CONSTRUCTION AND CONTRACT MANAGER POSITION TO A FULL TIME CUSTODIAN POSITION IN THE FACILITIES MANAGEMENT DIVISION A.13 2018-0290 MCGOODWIN, WILLIAMS AND YATES, A DIVISION OF OLSSON ASSOCIATES, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 4 TO THE AGREEMENT WITH MCGOODWIN, WILLIAMS AND YATES, A DIVISION OF OLSSON ASSOCIATES, INC. IN THE AMOUNT OF $8,910.00 TO PROVIDE AN ANALYSIS, RECOMMENDATION, AND COST ESTIMATE TO ACHIEVE LEED GOLD CERTIFICATION FOR THE RECENTLY COMPLETED RECYCLING AND TRASH COLLECTION DIVISION OFFICE BUILDING A.14 2018-0277 ARKANSAS HISTORIC PRESERVATION PROGRAM: A RESOLUTION TO APPROVE A GRANT AGREEMENT WITH THE ARKANSAS HISTORIC PRESERVATION PROGRAM FOR A CERTIFIED LOCAL GOVERNMENT GRANT IN THE AMOUNT OF $5,791.00, AND TO APPROVE A BUDGET ADJUSTMENT City of Fayetteville, Arkansas Page 5 Printed on 5/24/2018 City Council Agenda Session City Council Agenda Session Tentative May 29, 2018 Agenda B. Unfinished Business: B.1 2018-0239 OXFORD BEND WATERLINE COST SHARE: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH BOB WEAVER FOR THE INSTALLATION OF WATER MAIN ALONG A 370 FOOT PORTION OF OXFORD BEND ROAD, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $6,535.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,307.00 At the May 15, 2018 City Council meeting this ordinance was left on first reading. B.2 2018-0247 RZN 18-6152 (4005 W. MLK BLVD/DUGGAR): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 18-6152 FOR APPROXIMATELY 23.76 ACRES LOCATED AT 4005 WEST MARTIN LUTHER KING JR. BOULEVARD FROM R -A, RESIDENTIAL AGRICULTURAL TO UT, URBAN THOROUGHFARE At the May 15, 2018 City Council meeting this ordinance was left on first reading. C. New Business: C.1 2018-0283 THE ROOST MOTOR CLUB PRIVATE CLUB APPLICATION: AN ORDINANCE TO APPROVE THE APPLICATION OF TANNER BASSETT, ON BEHALF OF THE ROOST MOTOR CLUB FOR A PERMIT TO OPERATE AS A PRIVATE CLUB IN THE CITY OF FAYETTEVILLE AT 3582 NORTH ARKANSAS HIGHWAY 112 City of Fayetteville, Arkansas Page 6 Printed on 5/24/2018 City Council Agenda Session City Council Agenda Session Tentative May 29, 2018 Agenda C.2 2018-0267 STORMWATER UTILITY STUDY CONTRACT: A RESOLUTION TO AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH C112M HILL ENGINEERS, INC., PURSUANT TO RFQ 18-02, IN AN AMOUNT NOT TO EXCEED $229,222.00 FOR A STORMWATER UTILITY FEASIBILITY STUDY, AND TO APPROVE A BUDGET ADJUSTMENT C.3 2018-0264 PLACE HOLDER: BID #18-27 HWY 112 (MAPLE STREET): A RESOLUTION TO AWARD BID #18-27 AND APPROVE A CONTRACT WITH THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER FOR THE CONSTRUCTION OF A PORTION OF HIGHWAY 112 (MAPLE STREET) BETWEEN RAZORBACK ROAD AND GARLAND AVENUE, TO APPROVE A PROJECT CONTINGENCY, AND TO APPROVE A BUDGET ADJUSTMENT C.4 2018-0246 RFP #18-04 RDG IA, INC. D/B/A RDG PLANNING & DESIGN: A RESOLUTION TO AWARD RFP #18-04 AND AUTHORIZE A CONTRACT WITH RDG IA, INC. D/B/A RDG PLANNING & DESIGN IN THE AMOUNT OF $153,066.00 FOR THE DEVELOPMENT OF THE HIGHWAY 71B CORRIDOR PLAN, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $46,934.00, AND TO APPROVE A BUDGET ADJUSTMENT C.5 2018-0288 RZN 18-6176 (714 S. COLLEGE AVE./CAMERON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 18-6176 FOR APPROXIMATELY 0.25 ACRES LOCATED AT 714 SOUTH COLLEGE AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO RI -U, RESIDENTIAL INTERMEDIATE -URBAN City of Fayetteville, Arkansas Page 7 Printed on 5/24/2018 City Council Agenda Session City Council Agenda Session Tentative May 29, 2018 Agenda C.6 2018-0285 ADM 18-6223 (SE OF COLLEGE AVE. & 9TH ST./9TH ST. COTTAGES): A RESOLUTION TO APPROVE A LESSER DEDICATION OF 23.5 FEET FROM CENTERLINE RATHER THAN 29.5 FEET FROM CENTERLINE OF COLLEGE AVENUE BECAUSE OF UNDUE HARDSHIP OR PRACTICAL DIFFICULTIES FOR THE LANDOWNER C.7 2018-0144 ADM 18-6094 (AMEND UDC 164.19/ACCESSORY DWELLING UNITS): AN ORDINANCE TO AMEND § 164.19 ACCESSORY DWELLING UNITS OF THE UNIFIED DEVELOPMENT CODE TO ENCOURAGE THE CONSTRUCTION OF MORE ACCESSORY DWELLING UNITS IN FAYETTEVILLE D. City Council Agenda Session Presentations: D. 1 2018-0234 AGENDA SESSION PRESENTATION: RECYCLING & TRASH UPDATE D.2 2018-0270 AGENDA SESSION PRESENTATION: WASHINGTON -WILLOW PRESERVATION SURVEY RESULTS AND NEXT STEPS E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 8 Printed on 5/24/2018