HomeMy WebLinkAbout125-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 125-18
File Number: 2018-0278
CENTENNIAL OPEN SPACE:
A RESOLUTION TO ACKNOWLEDGE THE CITY COUNCIL'S CONTRACTUAL OBLIGATION AND
INTENT TO MAINTAIN THE 228 ACRE CENTENNIAL OPEN SPACE AS PUBLIC RECREATION
LAND IN PERPETUITY
WHEREAS, the City of Fayetteville, with significant financial assistance from the Walton Family
Foundation in the form of a 50/50 matching grant and a no interest five-year loan, purchased 228 acres
of land near I-49 and Martin Luther King, Jr. Boulevard; and
WHEREAS, the grant agreement with the Walton Family Foundation requires the City to "permanently
place the 228 acres in the public domain and preserve the land as greenspace/open space in perpetuity,
sufficiently allowing for natural surface and greenway trail development and other open space amenities
typical for a park or open space."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby acknowledges the City
of Fayetteville's contractual duty and intent to maintain the 228 acres known as the Centennial Open
Space in the public domain and preserve the land as greenspace/open space in perpetuity with the
expectation that the property will be used for natural surface and greenway trail development and other
amenities typical for a park or open space.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby agrees to provide to the
Walton Family Foundation a proposed master plan for the property to ensure that the plan appropriately
preserves, protects and maintains the property, including trails, park amenities, and reserved natural
areas, in accordance with the grant agreement.
Page 1 Printed on 615118
Resolution: 125-18
E&,Nko�er- 2018-027a
PASSED and APPROVED on 6/5/2018
Attest:
/ �I
Sondra E. Smith, City Clerk Treasur ,%j 1 II w,.
Del �Ilk
;FAYF- F-ViLLE; =
'�. �'. kA NSA; • �_,'
�rr'rYj • • .... • p
Page 2 Printed on 615118
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2018-0278
Agenda Date: 6/5/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 9
CENTENNIAL OPEN SPACE:
A RESOLUTION TO ACKNOWLEDGE THE CITY COUNCIL'S CONTRACTUAL OBLIGATION
AND INTENT TO MAINTAIN THE 228 ACRE CENTENNIAL OPEN SPACE AS PUBLIC
RECREATION LAND IN PERPETUITY
WHEREAS, the City of Fayetteville, with significant financial assistance from the Walton Family Foundation in
the form of a 50/50 matching grant and a no interest five-year loan, purchased 228 acres of land near I-49 and
Martin Luther King, Jr. Boulevard; and
WHEREAS, the grant agreement with the Walton Family Foundation requires the City to "permanently place
the 228 acres in the public domain and preserve the land as greenspace/open space in perpetuity, sufficiently
allowing for natural surface and greenway trail development and other open space amenities typical for a park
or open space."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby acknowledges the City of
Fayetteville's contractual duty and intent to maintain the 228 acres known as the Centennial Open Space in the
public domain and preserve the land as greenspace/open space in perpetuity with the expectation that the
property will be used for natural surface and greenway trail development and other amenities typical for a park
or open space.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby agrees to provide to the Walton
Family Foundation a proposed master plan for the property to ensure that the plan appropriately preserves,
protects and maintains the property, including trails, park amenities, and reserved natural areas, in accordance
with the grant agreement.
City of Fayetteville, Arkansas Page 1 Printed on 61512018
City of Fayetteville Staff Review Form
2018-0278
Legistar File ID
6/5/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Connie Edmonston 5/15/2018 PARKS & RECREATION (520)
Submitted By Submitted Date Division / Department
Action Recommendation:
City Staff is recommending approval of a resolution placing the 228 -acre property referred to as 'Centennial
Open Space' under the protection of the public domain and to preserve the land as greenspace/open space in
perpetuity, while sufficiently allowing natural surface and greenway trail development and other open space
amenities typical for a park or open space. This is a performance measure required by the Walton Family
Foundation Grant Agreement in Resolution 64-18.
Account Number
Project Number
Budgeted Item? NA
Does item have a cost?
Budget Adjustment Attached?
Budget Impact:
Current Budget
Funds Obligated
Current Balance
NA Item Cost
NA Budget Adjustment
Remaining Budget
Fund
Project Title
I$ -
V20180327
Purchase Order Number: Previous Ordinance or Resolution # 64-18
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
March 1, 2018
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 5, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL MEMO
FROM: Connie Edmonston, Parks and Recreation Director
DATE: May 15, 2018
SUBJECT: Centennial Open Space Output Fulfillment
RECOMMENDATION:
City Staff is recommending approval of a resolution placing the 228 -acre property referred to as
'Centennial Open Space' under the protection of the public domain and to preserve the land as
greenspace/open space in perpetuity, while sufficiently allowing natural surface and greenway
trail development and other open space amenities typical for a park or open space.
BACKGROUND:
On February 2011, the Fayetteville City Council unanimously accepted a generous 50/50
matching grant from the Walton Family Foundation to purchase 288 acres of property west of
1-49, known as Centennial Park.
DISCUSSION:
The Walton Family Foundation Grant Agreement is connected to various performance
measures referred to as "outputs and Outcomes". This resolution before you for your
consideration is to satisfy the following output of the grant agreement:
"...permanently place the 228 acres in the public domain and preserve the land as greenspace/
open space in perpetuity, sufficiently allowing for natural surface and greenway trail
development and other open space amenities typical for a park of open space."
This information was presented to the Parks and Recreation Advisory Board meeting on May 7,
2018.
BUDGET/STAFF IMPACT:
Staff believes the budget impact will be neutral for this request.
Attachments:
Resolution 64-18
Walton Family Foundation Grant Application
Walton Family Foundation Grant Award Letter
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 64-18
File Number: 2018-0105
CENTENNIAL OPEN SPACE ACQUISITION:
A RESOLUTION TO APPROVE THE ATTACHED REAL ESTATE CONTRACT IN WHICH
CENTENNIAL BANK AGREES TO SELL AND CONVEY TO THE CITY OF FAYETTEVILLE
APPROXIMATELY 228 ACRES PURSUANT TO A SPECIAL WARRANTY DEED FOR $3,302,250.00,
TO AUTHORIZE MAYOR JORDAN TO APPLY FOR AND ACCEPT A GENEROUS 50/50
MATCHING GRANT FROM THE WALTON FAMILY FOUNDATION FOR THIS ACQUISITION, TO
AUTHORIZE MAYOR JORDAN TO ENTER INTO A NO INTEREST FIVE YEAR LOAN FROM THE
WALTON FAMILY FOUNDATION IN THE AMOUNT OF $1,651,125.00 AND TO APPROVE THE
ATTACHED BUDGET ADJUSTMENT
WHEREAS, the Walton Family Foundation has generously offered the City of Fayetteville a 50/50
matching grant to assist the City to obtain parcels of land containing about 228 acres known as portions
of Mountain Ranch; and
WHEREAS, Centennial Bank has agreed to sell and convey marketable title to these parcels for a total sale
price of $3,302,250.00; and
WHEREAS, these parcels will be primarily used as parkland for mountain biking and hiking trails and
accessory uses with efforts to eventually connect these parcels to Kessler Mountain Regional Park and
possibly other city property to both preserve much of the natural scenic beauty of these areas and to
create an unsurpassed mountain biking destination and experience.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
5ectian I . That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
Real Estate Contract with Centennial Bank to purchase about 228 acres for a price of $3,302,250.00
and authorizes Mayor Jordan to sign this Contract.
Page 1 Printed on 2121118
Resolution: 64-18
E& N41rnb 2018-0105 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to apply for and accept a generous 50/50 matching grant from the Walton Family Foundation to enable
the City to afford to acquire these 228 acres by furnishing about $1,661,215.00 of the purchase price.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a no interest
loan in the amount of about $1,651,125.00 from the Walton Family Foundation to be paid back within
five (5) years with the first $275,187.50 payment due upon closing of the property and authorizes
Mayor Jordan to execute all necessary documents for this loan.
Section 4. That the City Council of the City of Fayetteville, Arkansas hereby approves an attached
budget adjustment necessary for accepting the grant and paying for the purchase of these 228 acres.
PASSED and APPROVED on 2/20/2018
Approved:
Lioneld Jordan,
Attest:
4a., 6. 4.bL
Sondra R. Smith, City Cleric Treasuror`� ;
err f.I'
Page 2 Printed on 2/21/19
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2018-0105
Agenda Date: 2/20/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 1
CENTENNIAL OPEN SPACE ACQUISITION:
A RESOLUTION TO APPROVE THE ATTACHED REAL ESTATE CONTRACT IN WHICH
CENTENNIAL BANK AGREES TO SELL AND CONVEY TO THE CITY OF FAYETTEVILLE
APPROXIMATELY 228 ACRES PURSUANT TO A SPECIAL WARRANTY DEED FOR
$3,302,250.00, TO AUTHORIZE MAYOR JORDAN TO APPLY FOR AND ACCEPT A GENEROUS
50/50 MATCHING GRANT FROM THE WALTON FAMILY FOUNDATION FOR THIS
ACQUISITION, TO AUTHORIZE MAYOR JORDAN TO ENTER INTO A NO INTEREST FIVE
YEAR LOAN FROM THE WALTON FAMILY FOUNDATION IN THE AMOUNT OF $1,651,125.00
AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT
WHEREAS, the Walton Family Foundation has generously offered the City of Fayetteville a 50/50 matching
grant to assist the City to obtain parcels of land containing about 228 acres known as portions of Mountain
Ranch; and
WHEREAS, Centennial Bank has agreed to sell and convey marketable title to these parcels for a total sale
price of $3,302,250.00; and
WHEREAS, these parcels will be primarily used as parkland for mountain biking and hiking trails and
accessory uses with efforts to eventually connect these parcels to Kessler Mountain Regional Park and possibly
other city property to both preserve much of the natural scenic beauty of these areas and to create an
unsurpassed mountain biking destination and experience.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYE,TTEVILLE, ARKANSAS:
Seatian 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached Real
Estate Contract with Centennial Bank to purchase about 228 acres for a price of $3,302,250.00 and
authorizes Mayor Jordan to sign this Contract.
ccti 3 2- That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to apply
for and accept a generous 50/50 matching grant from the Walton Family Foundation to enable the City to
afford to acquire these 228 acres by furnishing about $1,661,215.00 of the purchase price.
City of Fayetteville, Arkansas Page 1 Printed on 2/21/2018
File Number.' 2018-0105
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a no interest loan in the
amount of about $1,651,125.00 from the Walton Family Foundation to be paid back within five (5) years with
the first $275,187.50 payment due upon closing of the property and authorizes Mayor Jordan to execute all
necessary documents for this loan.
Section 4. That the City Council of the City of Fayetteville, Arkansas hereby approves an attached budget
adjustment necessary for accepting the grant and paying for the purchase of these 228 acres.
City of Fayetteville, Arkansas Page 2 Printed on 2/21/2018
WALTON FAMILY
F A U N D A T ;� i1I
Walton Family Foundation Grant Application
Name of Organization: City of Fayetteville
Name of Project/Proposal: Centennial Open Space Ac uiq sition
By submitting this request for funding, the requesting organization acknowledges that The Walton Family
Foundation has not previously made any promise to provide the funding requested herein and that the
requesting organization has not relied to its detriment upon any statement by The Walton Family
Foundation or its representatives to obtain the funding requested herein. The requesting organization
further acknowledges that any approval of its grant proposal will be communicated only by, and is
contingent upon execution of, a written grant agreement between the requesting organization and the
Foundation signed by the Foundation's Executive Director,
Organization Name: City of Fayetteville
Organization Address: 113 W. Mountain Street
Fayetteville, AR 72701
Organization Telephone: 479-444-3471
Tax ID Number: Government Entity
Head of Org/Authorized Signatory: Lioneld Jordan
Signatory Address (if different than above:
Head of Org Email: Mayor@fayetteville-ar.gov
Key Contact: Devin Howland
Key Contact email: dhowland@fayetteville-ar.gov
Key Contact phone: 479.575.8221
Project Name: Centennial Open Space AcquisitionI Proposal 12/21/2017
Date:
Kequested: $3,312,340.00
Grant Period: From 2/1/2018
To 6/1/2027
WFF Program Jeremy Pate
Officer. _
1. Request/Purpose of Grant
Briefly summarize the purpose and need for the project/program, the requested amount, and any
requested terms (such as multiple years or matching). The budget template attached is the location for
detailed financial information. This space is really just an abstract of the proposal.
The purpose of the grant is to support the City of Fayetteville in the acquisition of approximately
228 acres located in southeast Fayetteville known as Mountain Ranch. The purchase of this
property from private ownership will permanently place this asset in the protected public
domain. This grant is more fully described in Grantee's letter of intent, which is enclosed with this
grant application. Grantee agrees to use all grant funds exclusively for the grant's purposes. Any
changes in these purposes must be authorized in advance by the Foundation in writing.
l............... _ - -J
2. Background
Include a basic description and history of the organization (2-3 paragraphs). Please also note the other
organizations with which you are collaborating
The Mountain Ranch Property is one of the largest tracks of minimally disturbed forest within the
City of Fayetteville's municipal limits that has yet to be preserved. The property is situated
adjacent to 1-49 and sits just a few miles north of the Kessler Mountain Regional Park and west of
Markham hill. Mountain Ranch can currently be accessed via W Old Farmington Road, west of I-
49. The property is currently owned by Centennial Bank, and there are currently no active uses on
the property.
Mountain Ranch has long been viewed as an asset to our community. Its slopes provide a
significant view shed for the City of Fayetteville, its heavily timbered topography makes it a
perfect opportunity for citizens from the region and beyond to engage in recreational
opportunities such as mountain biking and hiking. Mountain Ranch's centric location to Mount
Kessler and Markham Hill makes it an ideal asset to be placed under the protection of the public
domain.
The City of Fayetteville would like to work alongside the Walton Family Foundation to engage in
the purchase of the 228 -acre Mountain Ranch property from private ownership to permanently
place this asset in the public domain. Our vision is to form partnerships with existing outdoor and
recreational organizations to develop a new network of recreational opportunities such as
mountain biking and hiking through the development of a series of single track and soft trails on
the property. We plan to use these partnerships to develop the design, construction, and long-
term maintenance of the Mountain Ranch Trail system for recreational use. The acquisition of
Mountain Ranch not only expands Fayetteville's bright track record of preservation of the
environment for future generations, but also compliments our goal of stewardship and the
promotion of an active and healthy lifestyle.
Mountain biking has become a major tourism driver for Northwest Arkansas in recent years.
From Mount Kessler to Slau„i+ter Pen in Bentonville, its inarguable that this growing sport has
impacted not only the quality of life in Northwest Arkansas residents, but also the regional
economy. Mountain Ranch offers a wide array of slopes and contours, making it an ideal location
for a new network of mountain biking trails that will complement the regions existing offerings.
One the primary reasons the acquisition makes sense for the City is the proximity of Mountain
Ranch to other mountain biking opportunities throughout the region. Expanding mountain biking
and hiking opportunities to include an additional 228 acres of natural space creates a place unlike
many others in the region and state.
3. Output and Outcome Performance Measures
Outputs And Outcomes
Who will do what and how much? By Measured or
when? evaluated by?
Y3e1fPI
The City will execute a purchase agreement for the acquisition of the
Copy of the
subject 228 acres known as tracts 4, 5, 6, & 7 of Mountain Ranch owned
3/1/2018
executed
by Centennial Bank.
purchase
agreement
With the grant agreement, the City will support and allow for at least 8-10
miles of natural surface trails for use by hikers, bikers and runners to be
constructed on the acquired property in the future in accordance with a
3/31/2018
Letter from
WFF-prepared trail master plan, submitted for review and approval under
Mayor
separate cover.
The City will fully acquire and take ownership of the property,
4/15/2018
Copy of
recorded deed
The City will permanently place the 228 acres in the public domain and
preserve the land as greenspace/open space in perpetuity, sufficiently
Letter from the
allowing for natural surface and greenway trail development and other
6/1/2018
mayor and/orth
open space amenities typical for a park or open space,
resolution
The City will agree to contribute funding for the property acquisition
through a program related investment loan from the Walton Family
Signed loan
Foundation in the amount $1,651,125 to be paid back over a maximum
3/31/2018
agreement
five-year period in equal installments of $275,187.50.
The City will commit to maintain the property, and to maintain and
operate all future greenway and natural surface trails on the property to
4115/2018
Letter from
the same standards as outlined in the Razorback Regional Greenway
Mayor
operations and management plan as well as the guidelines listed in the
IMBA "Guide to Sweet Single-track" and "Managing Mountain Biking"
handbooks.
The City will amend its master trails plan to incorporate a future greenway6!1/2018 Program
trail linkage to the property. records
4. Evaluation of Proposed Project
Please describe how you will evaluate the project moving forward. You do not need to restate what is in
section 3. Here you only say how the information will be collected.
Grantee will provide the Foundation with a final financial and narrative report by March 31, 2018.
This report shall include an account of expenditures of grant funds, and a brief narrative of what
was accomplished (including a description of progress made in fulfilling the purposes of the grant
and a confirmation of Grantee's compliance with the terms of the grant).
Success will be measured against the outputs and outcomes described above
If an external third party evaluation will be completed, describe their evaluation plan
5. Financial Information/Sustainability
Also, please briefly describe the plan to make the project or organization sustainable after the grant
period (if applicable).
The City of Fayetteville's Parks and Recreation Department shall maintain the completed
mountain biking trail network along with the entire 228 acres of parkland following the
cornpietion of the project.
S. Board Members
Please provide us with a list of your organization's board members.
7. Management/Key People Involved
Project and Organization tNenactentEnl — List the 1-3 people involved in managing the project and give 2-
4 sentence bios
a Don Marr, Chief of Staff: Mr. Marr served on the Fayetteville Planning Commission from
1996-2001 and as Council Member on the Fayetteville City Council from 2001-2006,
before taking his current position as the Chief of Staff for Mayor Jordan in 2009. As Chief
of Staff, he oversees the executive management of day to day operations of city
functions, staff, and citizen services.
Devin Howland, Director of Economic Vitality: Mr. Howland is currently serving as the first
Director of Economic Vitality for the City of Fayetteville. He began his work with the City
in early 2017, and oversees the City's economic development efforts.
a. Applicant self-assessment of risks to success
Please identify any risks to project success.
This project is subject to approval by the Fayetteville City Council, the Council will vote on the
approval of the project at the February 6, 2018 meeting.
LglAgD1 L arned — If you have previously been a grantee of The Walton Family Foundation,
please
discuss any missed targets, the lessons learned, and how you aim to address those moving forward.
f
9. Project Budget
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$o $Cjl $0 $0 soX11. so. so $o,. -so $% $0 $C
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%Ldg et Nal raIive:
Project Budgot Narrative Guidance for WFF Proposals
For each budget category, include a brief description for the requested fu
Expense Categories & Narrative Requirements
I. Personnel
• Salaries:
• Benefits:
• Other:
II. Direct Expenses
Travel:
• Meetings/Events:
+ Other: Other:
Land Acquisition: 3,302,250.00
Closing Cost, Taxes up to: 10,089.60
$3.3'
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III. Partner Expenses
s Consultants:
• Sub Grants:
IV. Overhead
V. Income Categories (for this grant only)
• Other Foundations:
. Public Agencies:
. Corporations:
Other:
10. Other information
CoEnparab.l� nr anizatians and program — Please list any other organizations that provide similar
programs or services to your direct beneficiaries and describe how your program or service is different.
11. Other attachments
i) Any organizational plan related to the Grant Request
ii) IRS Determination Letter
iii) Latest available IRS Form 990 for your organization
iv) Latest available FYE statement or audit as well as current Income Statement and Balance Sheet
v) Other optional narrative as necessary to explain project or organization
vi) The organizational budget and board list
vii) Other optional supporting illustrations or exhibits (e.g. maps, project/organization logic models)
DocuSign Envelope ID: 6C55027C-2414-465D-8Cu _�l85505B456E
WALTON FAMILY
F 0 U N 17 A f 1 0 N
February 28, 2018
Lioneld Jordan
Mayor
City of Fayetteville
113 W. Mountain Street
Fayetteville, AR 72701
RE: Grant #2017-2159
Dear Mayor Jordan,
RECFivrn
MAR Q .1 zm
OfY017:.
It is my pleasure to inform you that the Walton Family Foundation, Inc. ("Foundation") has
approved a grant in the amount of $1,661,215.00 to the City of Fayetteville ("Grantee" or "City").
The project term will be February 1, 2018 to June 1, 2018. This grant is subject to the following
terms and conditions:
1. Purpose: The purpose of the grant is to acquire —228 acres of property for greenspace
preservation and future natural surface trail development. This grant is more fully described in
Grantee's proposal dated December 21, 2017. Grantee agrees to use all grant funds exclusively for
the grant's purposes. Any changes in these purposes must be authorized in advance by the
Foundation in writing.
2. Amount: One Million, Six Hundred Sixty -One Thousand, Two Hundred Fifteen
Dollars ($1,661,215.00).
Grant payments will be made as follows:
Installment
#1
Amount
Date
$1,661,215.00 Upon completion of a signed grant agreement
3. Payable: This grant payment shall be initiated upon receipt of this completed letter from
Grantee acknowledging the terms and conditions set forth herein. Grantee should receive grant
funds electronically within 14 days of completion of this document.
4. Accounting: (a) The Foundation encourages, whenever feasible, the deposit of grant
funds in an interest-bearing account. For purposes of this letter, the term "grant funds" includes
the grant and any income earned thereon.
(b) Grantee will maintain records of receipts and expenditures made in connection
with the grant funds and will keep these records during the period covered by the Grantee's
reporting obligations specified in paragraph 5 and for at least four years thereafter
("Maintenance Period"). Grantee will make its books and records in connection with the grant
funds available for inspection by the Foundation during normal business hours as the
.f. aux _ii 30, Es i.ntr;rtvillo, AR 127".-. Tel: 4�l��=,AG4- ..,1': rax: 979.^G? iSYi!
www.waltonfamilyfoundation.ar,g
DocuSign Envelope ID: 6C55027C-2414-465D-8CL_ 01 85505B456
Foundation may request at any time during the Maintenance Period.
5. Reporting and Evaluation: Grantee will provide the Foundation with a financial and
narrative report by the due date listed in the report schedule below. This report shall include an
account of expenditures of grant funds, and a brief narrative of what was accomplished
(including a description of progress made in fulfilling the purposes of the grant and a
confirmation of Grantee's compliance with the terms of the grant).
Report DateReport Type
..........
__ .. _.. -
611/2018 J Interim Financial and Narrative
Success will be measured against the outputs and outcomes described in Appendix A.
All reports will be sent electronically to HomeReglon@vrffmail.com. Please reference Grant
#2017-2159 on all reports submitted.
Grantee payments are always contingent upon the Foundation's approval of Grantee's
operations based on the above reports and the Foundation's satisfaction with such information
as it chooses to obtain from other sources.
6. Representations: Grantee represents and warrants to the Foundation that:
(a) Grantee is a governmental unit, and is not a "private foundation" described in
section 509(a) of the Code. Grantee will promptly notify the Foundation of any change in
Grantee's tax status under the Code.
(b) In no event will Grantee use any grant funds:
(i) to carry on propaganda, or otherwise to attempt, to influence legislation;
(ii) to influence the outcome of any specific public election or to carry on,
directly or indirectly, any voter registration drive; or
(iii) to undertake any activity other than for a charitable, educational or other
exempt purpose specified in section 170(c)(2)(B) of the Code.
(c) Grantee will comply with all applicable laws and regulations.
7. Repayment: Grantee agrees to repay to the Foundation any portion of the grant funds
not used for the grant's purposes. In addition, the Foundation may discontinue any further
payments to Grantee, and may direct Grantee to repay any unexpended grant funds to the
Foundation, if any of the following events occurs:
(a) Grantee ceases to maintain its tax-exempt status as described in paragraph 6(a)
above;
(b) Grantee fails to comply with the terms of this letter; or
DocuSign Envelope ID: 6C55027C-2414-465D-BCL--0185505B456E
(c) There is a material change in Grantee's key personnel that in the sole opinion of
the Foundation adversely affects Grantee's management of the grant.
8. Release and Indemnity: Unless prohibited by law, Grantee shall release, indemnify,
defend and hold harmless the Foundation and its directors, officers, employees and agents from
and against any and all claims, actions, suits, demands, damages, losses, expenses and
liabilities, arising out of or related in any way to the actions or omissions of Grantee (or its
directors, officers, employees, agents or contractors) in connection with the Grant and the
project funded by the Grant, except to the extent caused by the Foundation's (or its directors',
officers', employees' or agents') negligent actions or omissions. Grantee further agrees to carry
insurance in such forms and amounts as are commercially reasonable and appropriate to cover
Grantee's operations and to enable Grantee to indemnify and defend the Foundation as
provided hereunder.
9. Grant Publicity: Grant publicity related to this grant consistent with Grantee's normal
practice is permitted, subject to the following provisions. The Foundation expects any
announcements and other publicity to focus on Grantee's work and the project or issue funded
by the grant. Recognition of the Foundation's role in funding the project is permitted, provided
that the timing, content and strategic focus of such publicity should be approved by the
Foundation contact listed in paragraph 11. Publicizing the grant and the Foundation in Grantee's
publications and communications in a manner consistent with similar grants obtained by
Grantee is permitted.
The Foundation may ask Grantee to provide illustrations, photographs, videos, recordings,
information or other materials related to the grant (collectively "Grant Work Product") for use in
Foundation communications including the Foundation's website, annual report, newsletters,
board materials, presentations, communications and other publications. Grantee agrees to
provide the Foundation with such items upon the Foundation's reasonable request and hereby
grants to the Foundation and anyone acting under the authority of the Foundation a fully paid-
up, world-wide, right and license to use, reproduce, display and distribute the Grant Work
Product in connection with the Foundation's charitable operations and activities. In connection
therewith, Grantee shall be responsible for obtaining all necessary rights and permissions from
third parties for the Foundation to use the Grant Work Product for these purposes. By signing
this Agreement, Grantee also acknowledges and agrees to use by the Foundation of historical,
programmatic and other information relating to Grantee and the grant hereunder.
10. Gratuities: The Foundation desires that all of Grantee's resources be dedicated to
accomplishing its philanthropic purposes. Therefore, Grantee agrees that it will not furnish the
Foundation or its Board of Directors, officers, staff or affiliates with any type of benefit related to
this grant including tickets, tables, memberships, commemorative items, recognition items, or
any other benefit or gratuity of any kind.
11. Contact: For all communications regarding this grant, please contact the Foundation
by email at HomeRegion@wffmail.com. Please reference Grant #2017-2159 in your
communication.
DocuSign Envelope ID: 6C55027C-2414-465D-8CL._-0185505B456E
We have enclosed the grant letter. By electronically signing this item the Grantee acknowledges
and agrees to the terms and conditions herein. A copy of the completed document will be
emailed to the Grantee through DocuSign. If the electronic signing of this item is not completed
by March 15, 2018 the Foundation will consider the Grantee to have declined the grant.
On behalf of the Foundation, I extend every good wish for the success of your organization's
endeavors.
Sincerely,
ppcuSigl{ned qr:
Kylse"T'P&Pson
Executive Director
ACKNOWLEDGED AND AGREED
5OmuSISnnd by:
&-UlBy.)6 _ 3/1/2018 1 8:50:44 AM CST
108HA;i VUrtlan (Date)
City of Fayetteville