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Home My WebLink About123-18 RESOLUTIONFile Number: 2018-0266 HENARD UTILITY PRODUCTS, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A PIPEHUNTER 7934 WASH TRAILER FROM HENARD UTILITY PRODUCTS, INC. OF SEARCY, ARKANSAS IN THE AMOUNT OF $73,895.00 PLUS APPLICABLE TAXES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a PipeHunter 7934 Wash Trailer from Henard Utility Products, Inc. of Searcy, Arkansas in the amount of $73,895.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Water and Sewer Operations Division. PASSED and APPROVED on 6/5/2018 Attest: Lisa Branson, Deputy City Clerk �aaa's I T1Z. iia•T��141-� •FPM • moi■ .��qS. •RFLA�+.gip;a.� rrrr�'N yUN,a•' Page 1 Printed on 616118 + I-9 �/lf7u Kia Y 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 123-18 File Number: 2018-0266 HENARD UTILITY PRODUCTS, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A PIPEHUNTER 7934 WASH TRAILER FROM HENARD UTILITY PRODUCTS, INC. OF SEARCY, ARKANSAS IN THE AMOUNT OF $73,895.00 PLUS APPLICABLE TAXES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a PipeHunter 7934 Wash Trailer from Henard Utility Products, Inc. of Searcy, Arkansas in the amount of $73,895.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Water and Sewer Operations Division. PASSED and APPROVED on 6/5/2018 Attest: Lisa Branson, Deputy City Clerk �aaa's I T1Z. iia•T��141-� •FPM • moi■ .��qS. •RFLA�+.gip;a.� rrrr�'N yUN,a•' Page 1 Printed on 616118 City of Fayetteville Arkansas 113 West Mountain Street r, z a Fayetteville, AR 72701 -s' - - (479) 575-8323 Text File -- File Number: 2018-0266 Agenda Date: 6/5/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 HENARD UTILITY PRODUCTS, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A PIPEHUNTER 7934 WASH TRAILER FROM HENARD UTILITY PRODUCTS, INC. OF SEARCY, ARKANSAS IN THE AMOUNT OF $73,895.00 PLUS APPLICABLE TAXES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a PipeHunter 7934 Wash Trailer from Henard Utility Products, Inc. of Searcy, Arkansas in the amount of $73,895.00, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Water and Sewer Operations Division. City of Fayetteville, Arkansas Page 1 Printed on OW018 Jesse Beeks/Sara Glenn Submitted By City of Fayetteville Staff Review Form 2018-0266 Legistar File ID 6/5/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/9/2018 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of a PipeHunter 7934 Wash Trailer from Henard Utility Products, Inc. of Searcy, AR in the amount of $73,895.00 plus applicable taxes, pursuant to the HGAC Contract, for use by the Water and Sewer Department. 9700.770.1920-5802.00 Account Number 02080.2018 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 112,105.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Shop Fund Fund Other Equipment Project Title $ 186,000.00 186,000.00, 73,895.00 Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE %PP ARKANSAS MEETING OF JUNE 5, 2018 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: April 11, 2018 CITY COUNCIL MEMO SUBJECT: Purchase of one Wash Trailer for Water & Sewer RECOMMENDATION: City Council authorize the purchase of a PipeHunter 7934 Wash Trailer from Henard Utility Products, Inc. of Searcy, AR in the amount of $73,895.00 plus applicable taxes, pursuant to the HGAC Contract, for use by the Water and Sewer Department. BACKGROUND: Unit 9126 is a 2009 SECA Sewer Cleaner Trailer with 15/15 points. This Sewer Wash Trailer is a crucial piece of equipment Water & Sewer uses to maintain and respond to emergency blockages in the sanitary sewer system. This reduces overflows and damage caused by blockage. DISCUSSION: Fleet recommends the purchase of a Pipe -Hunter 7934 Wash Trailer from Henard Utility Products, Inc. of Searcy, AR in the amount of $73,895.00 plus applicable taxes, pursuant to the HGAC Contract, for use by the Water and Sewer Department. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted for this purchase. The slight shortfall in collection will easily be recovered in the sale of the old unit. This item was approved by the Equipment Committee on May 8, 2018. Attachments: HGAC Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 frHSMPTPR MASSNNf# ;SO!UrYON NOTE: This Workbook contains three versions of HGACBuy's Contract Pricing worksheet. One is for Standard Equipment 1 Services, one is for j Catalog or Price Sheet type purchases, and the third is for Motor Vehicles only. See tabs at bottom to select appropriate Worksheet. A copy of the completed worksheet and the customer's order must be faxed to HGACBuy at: 713-993-4548 Please contact H -GAC staff about use of the worksheets if you have any questions. CONTRACT PRICING WORKSHEET UY For Standard Equipment Purchases Contract SC01-18 No.: Date 4/17/2018 Prepared: This Form must be prepared by Contractor and given to End User. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H -GAC @ 713-993-4548. Please type or print legibly. nuyin9 Fayetteville Water Utilities llgenc=z Contractor: ;Texas Underground Inc. Contact Person: Prepared :Todd B Bolin fi •; Phone: Phone: €800 373 1318 rax: t Fax: 2281-485-5953 Etnaih Email: Product C049 Code: Description: 13944 TRAILER UPGRADE 7934 A. Product Item Base Unit Price Per Contractor's H -GAC Contract: j 48,908.OQ B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description { Cost Description Cost 700 GALLON WATER TANK 2800 LED Light Upgrade Tail Lights And Markers 250 Hydrant Strainer 225 Wireless Remote 1N/OUT Throttle Emergency Kill 4800 EXTRA 200 FT 3/4" HOSE @ 2.99 FT 600 FT TOTAL 598 48xI2x12 Side -mount Box 720 800' CAP 3/4" REEL 800.00 Auto Swivel Lube 125 925 Tmflic Cone Rack 125 (Digital Footage Counter 3500 DUAL AXLE 7000 LB 2800 ,Air purge 185.00 Winter Recirc 295.00 Multi -Flow 295.00 775 Upper Manhole Roller 240 Fuel Gauge Panel Mount 198 Warthog 1495 Work light lower control Panel LED 200 Work light Arrowstick Mount LED DS -PS 2@ 200.00 400 Arrowstick Light LED 1500 Pressure Flow Upgrade#1 40@3000 2500 Low water Light 205.00 Panel Light 80.00 285 Subtotal From Additional Sheet(s): Corner Strobes LED 4@ 312.00 1 1248 Subtotal B: 25584 C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Subtotal From Additional Sheet(s): Subtotal C: E 0 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit: For this transaction the percentage is: Price plus Published Options (A+B). 0% D. Total Cost before any other applicable Charges, Trade -Ins, Allowances, Discounts, Etc. (A+B+C) Quantity Ord 71 -ed X SubtotaIofA+B+C:11 74492 Subtotal D: E 74492 E. Other Charges, Trade -Ins, Allowances, Discounts, Etc. Description Cost Description Cost Delivery & Training 262.5 Discount -1859.5 Subtotal E: € 597 Delivery Date:': 120-150 F. Total Purchase Price (EE):] 73895