The URL can be used to link to this page

Home My WebLink About2018-03-19 - Minutes -Fayetteville Advertising and Promotion Commission Minutes from March 2018 Meeting March 19, 2018 Commissioners Present: Matthew Petty, Chair; Matt Behrend; Adella Gray; Robert Rhoads; Ching Mong; Todd Martin; Chrissy Sanderson Staff Present: Molly Rawn, Sally Fisher, Hazel Hernandez I. Call to Order Chairman Matthew Petty called the meeting of the Fayetteville Advertising and Promotion Commission to order on March 19, 2018, at 2:00 p.m. II. Old Business A. Chairman Petty asked for approval of the February 2018 minutes. Commissioner Todd Martin moved to accept the minutes as presented. His motion was seconded by Commissioner Matt Behrend. The motion was approved. III. New Business A. HMR Report Executive Director Molly Rawn presented the HMR information for February collections, noting that February collections represent January activity. February collections were at $258,480, up 6.71% over 2017. B. Executive Director's Report ED Rawn made the announcement that Commissioner Chrissy Sanderson was named the top female chef in Arkansas in the US News & World Report listing of the top 50 female chefs in America. 1. ED Rawn noted that she was issuing an RFP for strategic planning services. Chairman Petty and Jordan Garcia, Town Center GM, will review those submissions. Rawn expects to present a selection at our April meeting. 2. Peace Fountain Contracts have been signed a. Multi -Craft Contractors for an amount not to exceed $66,000 for fabrication and repair to globe and pump room b. Olsson Associates for an amount not to exceed $20,000 for engineering services 3. Upcoming Sports and Convention Activity. a. The annual Weekend of Champions with the University of Arkansas and Arkansas Athletes Association is coming up in May. The UA will host 16 soccer, 14 softball and 14 baseball teams. Fayetteville High school predicts up to 15,000 spectators will come and watch the events over the weekend. This results in approximately 2,000 room nights. b. The Babe Ruth Southwest Regional baseball tournament is coming to Fayetteville in July. We have been working alongside Parks and Recreation on this and will be hosting a contract signing at the Town Center on March 26th. 4. The Walker Stone House a. Committee will meet on March 30th and consists of Molly Rawn, Experience Fayetteville, Executive Director; Angie Albright, Clinton House Museum, Director and Fayetteville Historic District Commission, member; Matt Behrend, Fayetteville Advertising and Promotion Commission; Laura Goodwin, Walton Arts Center, VP of Learning & Engagement; Devin Howland, City of Fayetteville, Director of Economic Vitality; Jeannie Hulen, University of Arkansas School of Art, Associate Dean of Fine Arts; David Johnson, Fayetteville Public Library, Executive Director; Hugh Kincaid, Fayetteville resident and historian, former owner of the Walker Stone House; Katie Mihalevich, Realtor and architect b. There is indeed a cistern under the front lawn of the WSH house that must be considered before the ADA ramp begins. We are waiting for a determination from the structural engineer on how to best address it, i.e. fill it or leave it alone. 5. The Town Center projected facility rental revenue for 2018 is $615,000. This does not include rental services, alcohol revenue, or linens (aka rental items). a. To date, our facility rental for calendar 2018 is at $381, 807. This is 62% of our projected rental revenue and does not include $100,000 in business with dates on hold. C. Marketing Report Mike Sells presented for February. D. Vote on Proposed Changes to By -Laws Changes to the By -Laws were first presented, as required, at the February Commission meeting. ED Rawn reiterated: 1. The revisions are not designed to alter the function or processes of the Commission or staff. The revisions are primarily intended to eliminate redundancies in the current bylaws The provisions are intended to represent the Commission's charter, ie this is what the Commission stands for and does, without getting into granular detail or micromanaging the Commission or its staff. Commissioner Martin expressed he was comfortable calling a vote today, but understood if others needed more time. Commissioner Rhoads said that he would like more time to review the proposed changes. Commissioner Rhoads made a motion to table a vote on the changes. Commissioner Adella Gray seconded the motion. The motion was approved E. Vote on Commission position Commissioner Ching Mong's term expires March 31, 2018. Mong was the only eligible applicant for the position. Commissioner Martin moved to reappoint Commissioner Mong. Commissioner Gray seconded the motion. The motion was approved. Commissioner Petty adjourned the meeting at 2:35 p.m. Respectfully submitted, Sally Fisher, Finance Director Experience Fayetteville