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HomeMy WebLinkAbout2018-04-16 - Agendas - FinalFayetteville Advertising and Promotion
Commission
April 16, 2018 2:00 p.m.
Location: Fayetteville Town Center 15 W. Mountain Street Fayetteville, AR.
Commissioners: Matthew Petty, Chairman; Matt Behrend; Adella Gray; Ching Mong;
Robert Rhoads; Chrissy Sanderson; Todd Martin
Staff: Molly Rawn, Executive Director
Agenda
Call to order at 2:00 p.m.
II. Old Business
A. Approval of March 2018 minutes
III. New Business
A. HMR report —Molly Rawn. A presentation of the March HMR collections designated for A&P.
March collections represent February activity.
B. Walker Stone House Committee. The committee met to discuss the status of the Walker Stone
house. Commissioner Matt Behrend participated and represented the A&P.
C. Vote: Proposed changes to by-laws. The changes to the by-laws were proposed at the
February meeting. Per the requirements of the by-laws, voting must occur at a subsequent
meeting
D. Vote: Spring 2018 funding requests. The Executive Director will present recommendations for
approval of the commission
E. Vote: Town Center office renovation. Executive Director Rawn and Jordan Garcia, Town
Center facility manager are recommending a renovation of the Town Center offices.
1. Funding using available cash on hand
2. Lease agreement moving Town Center staff to 1 West Mountain
IV. Agenda Additions. Additions to the agenda may be added upon request from a majority of commissioners.
Fayetteville Advertising and Promotion Commission
Minutes from March 2018 Meeting
March 19, 2018
Commissioners Present: Matthew Petty, Chair; Matt Behrend; Adella Gray; Robert Rhoads; Ching
Mong; Todd Martin; Chrissy Sanderson
Staff Present: Molly Rawn, Sally Fisher, Hazel Hernandez
I. Call to Order
Chairman Matthew Petty called the meeting of the Fayetteville Advertising and Promotion
Commission to order on March 19, 2018, at 2:00 p.m.
II. Old Business
A. Chairman Petty asked for approval of the February 2018 minutes. Commissioner Todd
Martin moved to accept the minutes as presented. His motion was seconded by
Commissioner Matt Behrend. The motion was approved.
III. New Business
A. HMR Report
Executive Director Molly Rawn presented the HMR information for February collections,
noting that February collections represent January activity. February collections were at
$258,480, up 6.71% over 2017.
B. Executive Director's Report
ED Rawn made the announcement that Commissioner Chrissy Sanderson was named the
top female chef in Arkansas in the US News & World Report listing of the top 50 female
chefs in America.
1. ED Rawn noted that she was issuing an RFP for strategic planning services.
Chairman Petty and Jordan Garcia, Town Center GM, will review those
submissions. Rawn expects to present a selection at our April meeting.
2. Peace Fountain Contracts have been signed
a. Multi -Craft Contractors for an amount not to exceed $66,000 for
fabrication and repair to globe and pump room
b. Olsson Associates for an amount not to exceed $20,000 for
engineering services
3. Upcoming Sports and Convention Activity.
a. The annual Weekend of Champions with the University of Arkansas
and Arkansas Athletes Association is coming up in May. The UA will
host 16 soccer, 14 softball and 14 baseball teams. Fayetteville High
school predicts up to 15,000 spectators will come and watch the
events over the weekend. This results in approximately 2,000 room
nights.
b. The Babe Ruth Southwest Regional baseball tournament is coming to
Fayetteville in July. We have been working alongside Parks and
Recreation on this and will be hosting a contract signing at the Town
Center on March 26th.
4. The Walker Stone House
a. Committee will meet on March 30th and consists of Molly Rawn,
Experience Fayetteville, Executive Director; Angie Albright, Clinton
House Museum, Director and Fayetteville Historic District
Commission, member; Matt Behrend, Fayetteville Advertising and
Promotion Commission; Laura Goodwin, Walton Arts Center, VP of
Learning & Engagement; Devin Howland, City of Fayetteville, Director
of Economic Vitality; Jeannie Hulen, University of Arkansas School of
Art, Associate Dean of Fine Arts; David Johnson, Fayetteville Public
Library, Executive Director; Hugh Kincaid, Fayetteville resident and
historian, former owner of the Walker Stone House; Katie Mihalevich,
Realtor and architect
b. There is indeed a cistern under the front lawn of the WSH house that
must be considered before the ADA ramp begins. We are waiting for
a determination from the structural engineer on how to best address
it, i.e. fill it or leave it alone.
5. The Town Center projected facility rental revenue for 2018 is $615,000. This
does not include rental services, alcohol revenue, or linens (aka rental items).
a. To date, our facility rental for calendar 2018 is at $381, 807. This is
62% of our projected rental revenue and does not include $100,000 in
business with dates on hold.
C. Marketing Report
Mike Sells presented for February.
D. Vote on Proposed Changes to By -Laws
Changes to the By -Laws were first presented, as required, at the February Commission
meeting. ED Rawn reiterated:
1. The revisions are not designed to alter the function or processes of the
Commission or staff.
The revisions are primarily intended to eliminate redundancies in the current
bylaws
The provisions are intended to represent the Commission's charter, ie this is
what the Commission stands for and does, without getting into granular detail or
micromanaging the Commission or its staff.
Commissioner Martin expressed he was comfortable calling a vote today, but understood if
others needed more time. Commissioner Rhoads said that he would like more time to
review the proposed changes. Commissioner Rhoads made a motion to table a vote on the
changes. Commissioner Adella Gray seconded the motion. The motion was approved
E. Vote on Commission position
Commissioner Ching Mong's term expires March 31, 2018. Mong was the only eligible
applicant for the position.
Commissioner Martin moved to reappoint Commissioner Mong. Commissioner Gray
seconded the motion. The motion was approved.
Commissioner Petty adjourned the meeting at 2:35 p.m.
Respectfully submitted,
Sally Fisher, Finance Director
Experience Fayetteville
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
CONSOLIDATED
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual Budget
Income
41000 • Hotel, Motel, Restaurant Taxes
41100 CY HMR Taxes
788,830.12
3,481,178
12.00
77.34%
262,758.55
290,098
41200 PY HMR Taxes
20,991.28
20,477
514.28
-2.51 %
3,742.62
1,706
Total 41000 • Hotel, Motel, Restaurant Taxes
809,821.40
3,501,655
(2,691,833.60)
266,501.17
291,804
42000 • Rental Income
42100 Facility Rental
102,967.55
618,500
(515,532.45)
83.35%
47,200.00
51,541
42200 Rental Items
7,425.00
54,000
(46,575.00)
86.25%
3,350.00
4,500
42300 Alcohol Sales
22,018.47
59,000
(36,981.53)
62.68%
4,282.39
4,917
42400 Rental Services
15,496.10
38,000
(22,503.90)
59.22%
2,832.88
3,166
Total 42000 • Rental Income
147,907.12
769,500
(621,592.88)
57,665.27
64,124
43000 • Event Income
43100 • 1st Thursday Income
0.00
9,000
(9,000.00)
100.00%
0.00
0
43200 LOTO Income
0.00
3,600
(3,600.00)
100.00%
0.00
0
43400 Other Event Income
1,182.99
5,000
(3,817.01)
76.34%
690.54
417
Total 43000 • Event Income
1,182.99
17,600
(16,417.01)
690.54
417
44000 • Sales
44100 Museum Store Sales
1,130.41
8,500
(7,369.59)
86.70%
629.18
709
44200 Visitor Store Sales
44210 Regular Store Sales
3,979.41
12,500
(8,520.59)
68.16%
1,848.48
1,042
44220 Consignment Sales
780.73
5,500
(4,719.27)
85.80%
514.72
458
Total 44200 - Visitor Store Sales
4,760.14
18,000
(13,239.86)
73.55%
2,363.20
1,500
Total 44000 • Sales
5,890.55
26,500
(20,609.45)
2,992.38
2,209
45000 • Parking Revenue
45100 Parking Machine Revenue
3,256.65
7,500
(4,243.35)
56.58%
1,484.15
625
45200 Parking Lease Revenue
0.00
18,000
(18,000.00)
100.00%
0.00
1,500
Total 45000 • Parking Revenue
3,256.65
25,500
(22,243.35)
1,484.15
2,125
46000 • Ad Income
46100 Visitor Guide Ad Income
0.00
20,000
(20,000.00)
100.00%
0.00 1
0
46200 Banner Income
600.00
4,500
(3,900.00)
86.67%
150.00
375
Total 46000 • Ad Income
600.00
24,500
(23,900.00)
150.00
375
47000 • Museum Revenue
47100 Admission Revenue
0.00
500
(500.00)
100.00%
0.00
42
47200 Contributions
816.88
20,000
(19,183.12)
95.92%
378.12
1,667
47300 Membership
Total 47000 • Museum Revenue
816.88
20,500
(19,683.12)
378.12
1,709
48000 • Other Revenue
48200 - Other Revenue
0.00
0
0.00
0.00
0
Total 48000 • Other Revenue
0.00
0
0.00
0.00
0
49000 • Interest and Investment Income
49001 Investment Account Interest
2,248.76
7,200
(4,951.24)
68.77%
702.09
600
49002 Checking Account Interest
1,616.33
5,767
(4,150.67)1
71.97%
523.97
481
Total 49000 • Interest and Investment Income
3,865.09
12,967
(9,101.91)
1,226.06
1,081
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
CONSOLIDATED
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual Budget
Total Income
973,340.68
4,398,722
(3,425,381.32)
77.87%
331,087.69
363,844
Cost of Goods Sold
(218.23)
178.67
Gross Profit
973,122.45
4,398,722
331,266.36
363,844
Expense
50000 • Rental and Event Expenses
51000 • Rental Expenses
51100 Facility Rental Expenses
0.00
500
(500.00)
100.00%
0.00
42
51200 Linens
7,350.17
31,500
(24,149.83)
76.67%
3,028.20
2,625
51300 - Alcohol & Bar Supply Expenses
51310 Alcohol
6,312.93
28,200
(21,887.07)
77.61%
379.55
2,350
51320 Bar Supply Expenses
1,178.61
1,800
(621.39)
34.52%
186.68
150
51400 • Rental Services
9,705.69
33,000
(23,294.31)
70.59%
0.00
2,750
Total 51000 • Rental Expenses
24,547.40
95,000
(70,452.60)
3,594.43
7,917
52000 • Event Expenses
52100 1st Thursday Expenses
225.00
35,000
(34,775.00)
99.36%
150.00
0
52200 LOTO Expenses
0.00
16,500
(16,500.00)
100.00%
0.00
0
52400 Other Event Expenses
6,458.58
23,000
(16,541.42)
71.92%
3,266.51
1,915
Total 52000 • Event Expenses
6,683.58
74,500
(67,816.42)
3,416.51
1,915
53000 • Store purchases
53100 • Museum Store Expenses
53110 - Goods for Sale
2,819.65
5,000
(2,180.35)
43.61%
26.40
417
53120 - Store Supplies
615.93
500
115.93
-23.19%
29.98
42
53200 - EF Store Expenses
53210 - Goods for Sale
1,345.27
15,000
(13,654.73)
91.03%
234.43
1,250
53220 - Store Supplies
0.00
3,500
(3,500.00)
100.00%
0.00
292
53300 • Consignment Expenses
0.00
4,000
(4,000.00)
100.00%
0.00
0
Total 53000 • Store purchases
4,780.85
28,000
(23,219.15)
290.81
2,001
54000 • Museum Activities
54100 • Program
54110 Group Visits
0.00
250
(250.00)
100.00%
0.00
21
54130 Honoraria
0.00
500
(500.00)
100.00%
0.00
41
54140 Other
Total 54100 • Program
0.00
5,750
(5,750.00)
0.00
479
54200 • Exhibit Expenses
4,484.28
5,000
(515.72)
10.31%
0.00
417
54300 • Fundraising
2,999.00
5,250
(2,251.00)
42.88%
0.00
437
Total 54000 Museum Activities
7,483.28
16,000
(8,516.72)
0.00
1,333
55000 • In-kind Donations Cost
151.65
0
151.65
-100.00%
0.00
0
Total 50000 • Rental and Event Expenses .
43,646.76
213,500
(169,853.24)
7,301.75
13,166
60000 • Payroll and Related Expenses
61000 • Wages Expense
205,701.88
820,649
(614,947.12)
74.93%
69,119.58
68,388
62000 • Payroll Tax Expense
62100 • Federal (941) Payroll Taxes
15,211.22
62,779
(47,567.78)
75.77%
5,053.76
5,231
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
CONSOLIDATED
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual Budget
62300 • SUTA
4,947.28
1,809
3,138.28
-173.48%
1,050.28
151
Total 62000 • Payroll Tax Expense
20,158.50
64,588
(44,429.50)
6,104.04
5,382
63000 • Benefits
63100 - Health and Other Emp Insurance
28,161.69
99,463
(71,301.31)
71.69%
9,294.40
8,289
63200 • Company Ret Contributions
3,786.43
22,632
(18,845.57)
83.27%
1,302.08
1,886
63300 - Car Allowance
900.00
3,600
(2,700.00)
75.00%
300.00
300
63600 • Employee Relations
524.13
4,000
(3,475.87)
86.90%
40.14
334
Total 63000 • Benefits
33,372.25
129,695
(96,322.75)
10,936.62
10,809
64000 • Contract Labor
23,274.00
97,400
(74,126.00)
76.10%
8,522.00
8,117
65000 • Payroll Processing Fees
Total 60000 • Payroll and Related Expenses
284,039.63
1,120,832
(836,792.37)
95,291.24
93,405
70000 • Operating Expenses
71000 • Marketing
71100 • Advertising Expense
71110 Agency Advertising
274,875.74
520,000
(245,124.26)
47.14%
223,919.22
43,333
71120 Non -Agency Advertising
18,038.80
24,000
(5,961.20)
24.84%
11,992.06
2,000
Total 71100 • Advertising Expense
292,914.54
544,000
(251,085.46)
235,911.28
45,333
71200 • Agency Fees
26,250.00
157,500
(131,250.00)
83.33%
0.00
13,125
71300 • Promotion
71310 Promotion Expenses
10,754.57
109,100
(98,345.43)
90.14%
5,500.00
9,092
71320 Signage -Tourism
631.08
9,300
(8,668.92)
93.21%
0.00
775
71340 - Parks & Rec Promotion
10,000.00
10,000
0.00
-100.00%
10,000.00
2,000
71350 - Banners
0.00
5,100
(5,100.00)
100.00%
323.77
425
Total 71300 • Promotion
21,385.65
133,500
(112,114.35)
15,823.77
12,292
71400 • Printing
71410 Visitors Guide Expense
0.00
35,500
(35,500.00)
100.00%
0.00
4,437
71420 Other Brochures
2,791.57
28,000
(25,208.43)
90.03%
0.00
2,333
Total 71400 • Printing
2,791.57
63,500
(60,708.43)
0.00
6,770
71500 • Website
5,520.00
19,500
(13,980.00)
71.69%
500.00
1,624
71600 • Mailings
2,000.00
13,000
(11,000.00)
84.62%
0.00
1,000
Total 71000 • Marketing
350,861.76
931,000
(580,138.24)
252,235.05
80,144
72000 • Sales and Development
72100 • Promotional Items
1,482.77
12,000
(10,517.23)
87.64%
3.29
958
72200 - Meals
792.03
4,000
(3,207.97)
80.20%
237.82
374
72300 • Groups
2,984.91
3,885
(900.09)
23.17%
1,130.00
324
72400- Sports
1,395.00
11,000
(9,605.00)
87.32%
0.00
917
72500 • Meetings
4,256.67
8,500
(4,243.33)
49.92%
1,890.00
708
72600 - Memberships
5,878.12
26,000
(20,121.88)
77.39%
12.94
2,166
72700 • Tourism Development
873.20
6,710
(5,836.80)
86.99%
681.21
559
72800 - Training and Development
22,500
1,875
Total 72000 • Sales and Development
22,287.96
94,595
(72,307.04)
5,130.58
7,881
73000 • Office and Administrative Exp
73100 • Office Expenses
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
CONSOLIDATED
Year -to -Date
Budget %Actual
of Bud et73110
Month
Budget
Office Supplies
13,572.78
11,100
fflOver/(Under)Remaining
-22.28%
460.28
925
73120 Office Equipment Leases
2,148.11
6,500
66.95%
698.10
542
73130 Office Equipment Purchases
0.00
3,000
(,.)
100.00%
0.00
125
73140 Subscriptions
103.90
500
(396.10)
79.22%
0.00
41
Total 73100 • Office Expenses
15,824.79
21,100
(5,275.21)
1,158.38
1,633
73200 • Fees
73210 • Bank Service Charges
75.10
150
(74.90)
-100.00%
22.10
15
73220 - Credit Card Fees
984.87
6,350
(5,365.13)
84.49%
354.98
529
Total 73200 • Fees
1,059.97
6,500
(5,440.03)
377.08
544
73400 • Business Taxes and Licenses
303.07
5,100
(4,796.93)
94.06%
0.00
342
73500 • Accounting, Audit, & Legal Fees
2,137.40
21,500
(19,362.60)
90.06%
549.80
616
73510 Accounting Fees
175.00
1,075
(900.00)
83.72%
0.00
0
73520 Audit Fees
0.00
14,190
(14,190.00)
100.00%
0.00
0
73530 Legal Fees
1,962.40
6,235
(4,272.60)
68.53%
548.80
600
73700 • Postage and Shipping
453.78
1,750
(1,296.22)
74.07%
100.00
121
73900 • Collection Expense
16,724.84
68,940
(52,215.16)
75.74%
5,330.02
5,745
Total 73000 • Office and Administrative Exp
36,503.85
124,890
(88,386.15)
7,515.28
9,001
74000 • Travel
74100 • Lodging
5,497.94
16,397
(10,899.06)
66.47%
1,581.32
1,366
74200- Mileage
479.25
1,825
(1,345.75)
73.74%
232.72
157
74300 • Transportation
5,002.02
14,250
(9,247.98)
64.90%
69.66
1,187
74400 - Meals Out of Town
1,728.51
4,750
(3,021.49)
63.61%
647.90
396
Total 74000 • Travel
12,707.72
37,222
(24,514.28)
2,531.60
3,106
75000 • IT Expenses
75100 • Computer Hardware
1,656.20
5,300
(3,643.80)
68.75%
1,656.20
1,691
75200 - Software Purchases and Subs
14,144.29
27,400
(13,255.71)
48.38%
6,571.47
2,283
75300 • IT Support and Consulting
9,997.00
40,000
(30,003.00)
75.01%
3,177.00
3,500
Total 75000 • IT Expenses
25,797.49
72,700
(46,902.51)
11,404.67
7,474
76000 • Insurance
76100 - Insurance - Building & Contents
0.00
14,457
(14,457.00)
100.00%
0.00
0
76200 • Insurance - W/C
0.00
1,502
(1,502.00)
100.00%
0.00
0
Total 76000 • Insurance
0.00
15,959
(15,959.00)
0.00
0
77000 • Facilities
77100 • Rent
3,825.00
15,300
(11,475.00)
75.00%
1,275.00
1,275
77200 • Internet/Telephone
7,237.05
30,120
(22,882.95)
75.97%
2,362.13
2,510
77300 • Utilities
77310 • Electric
16,622.58
58,340
(41,717.42)
71.51%
4,901.44
4,861
77320- Gas
7,029.94
10,884
(3,854.06)
35.41%
1,327.77
907
77330 • Water
3,335.79
12,480
(9,144.21)
73.27%
1,036.61
1,040
Total 77300 • Utilities
26,988.31
81,704
(54,715.69)
7,265.82
6,808
77400 • Repairs and Maintenance
38,936.62
264,000
(225,063.38)
85.25%
20,643.95
22,000
77500 • Janitorial Supplies
6,232.25
19,840
(13,607.75)
68.59%
1,759.12
1,653
77600 • Maintenance Contracts
7,192.51
39,344
(32,151.49)
81.72%
404.19
5,779
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
COMPARISON OF CURRENT YEAR & PRIOR YEAR
Actual
CONSOLIDATED
Year -to -Date
Remaining %
Budget
of Bud et77800
Month
Actual Budget
• FFE & Improvements
10,250.05
145,000.95)
50vIer/(Under)
92.93%
612.23
10,000
Total 77000 • Facilities
100,661.79
595,308.21)
1,187,917.88
0.15
34,322.44
50,025
Total 70000 • Operating Expenses
548,820.57
1,871,674
(,322,853.43)
313,139.62
157,631
80000 • Grants Awarded
80100 Current Year Spring
0.00
125,000
(125,000.00)
100.00%
0.00
10,300
80200 Prior Year Fall
8,653.79
57,000
(48,346.21)
84.82%
0.00
4,750
80300 TheatreSquared Contribution
100,000.00
200,000
(100,000.00)
50.00%
100,000.00
0
Total 80000 • Grants Awarded
108,653.79
382,000
(273,346.21)
100,000.00
15,050
90000 • Other Expenses
90100 • Bond Payments
176,828.13
707,000
(530,171.87)
74.99%
58,942.71
58,917
90300 • Future Project Funding
90310 - Future Capital Improvements
25,929.00
103,716
(77,787.00)
0.00%
8,643.00
8,643
Total 90300 • Future Project Funding
25,929.00
103,716
(77,787.00)
8,643.00
8,643
Total 90000 • Other Expenses
202,757.13
810,716
(607,958.87)
67,585.71
67,560
Total Expense
1,187,917.88
4,398,722
(3,210,804.12)
72.99%
583$18.32
346,812
Net Income/(Loss)
(214,795.43)
0
1
1(252,051.96)117,032
COMPARISON OF CURRENT YEAR & PRIOR YEAR
2017
2018
% Change
TOTAL REVENUE
939,895.24
973,340.68
0.04
COST OF GOODS SOLD
3,544.64
(218.23)
-1.06
TOTAL EXPENSE
1,035,070.21
1,187,917.88
0.15
NET INCOME/(LOSS)
(91,630.33)
(214,795.43)
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Experience Fayetteville
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
Income
41000 • Hotel, Motel, Restaurant Taxes
41100 CY HMR Taxes
788,830.12
3,481,178
(2,692,347.88)
77.34%
262,758.55
290,098
41200 PY HMR Taxes
20,991.28
20,477
514.28
-2.51%
3,742.62
1,706
Total 41000 • Hotel, Motel, Restaurant Taxes
809,821.40
3,501,655
(2,691,833.60)
266,501.17
291,804
42000 • Rental Income
42100 Facility Rental
0.00
42200 Rental Items
0.00
42300 Alcohol Sales
0.00
42400 Rental Services
0.00
Total 42000 • Rental Income
0.00
43000 • Event Income
43100 1st Thursday Income
0.00
9,000
(9,000.00)
100.00%
0.00
0
43200 LOTO Income
0.00
3,600
(3,600.00)
100.00%
0.00
0
43400 Other Event Income
0.00
2,000
(2,000.00)
100.00%
0.00
167
Total 43000 • Event Income
0.00
14,600
(14,600.00)
0.00
167
44000 • Sales
44100 Museum Store Sales
0.00
44200 Visitor Store Sales
44210 Regular Store Sales
3,979.41
12,500
(8,520.59)
68.16%
1,848.48
1,042
44220 Consignment Sales
780.73
5,500
(4,719.27)
85.80%
514.72
458
Total 44200 - Visitor Store Sales
4,760.14
18,000
(13,239.86)
73.55%
2,363.20
1,500
Total 44000 • Sales
4,760.14
18,000
(13,239.86)
2,363.20
1,500
45000 • Parking Revenue
45100 Parking Machine Revenue
0.00
45200 Parking Lease Revenue
0.00
Total 45000 • Parking Revenue
0.00
46000 • Ad Income
46100 Visitor Guide Ad Income
0.00
20,000
(20,000.00)
100.00%
0.00
0
46200 Banner Income
600.00
4,500
(3,900.00)
86.67%
150.00
375
Total 46000 • Ad Income
600.00
24,500
(23,900.00)
150.00
375
47000 • Museum Revenue
47100 Admission Revenue
0.00
47200 Contributions
0.00
47300 Membership
Total 47000 • Museum Revenue
0.00
0
0.00
48000 • Other Revenue
48200 - Other Revenue
0.00
Total 48000 • Other Revenue
0.00
49000 • Interest and Investment Income
49001 Investment Account Interest
2,248.76
7,200
(4,951.24)
68.77%
702.09
600
49002 Checking Account Interest
1,303.08
4,200
(2,896.92)
68.97%
407.91
350
Total 49000 • Interest and Investment Income
3,551.84
11,400
(7,848.16)
1,110.00
950
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Experience Fayetteville
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
Total Income
818,733.38
3,570,155
(2,751,421.62)
77.07%
270,124.37
294,796
Cost of Goods Sold
(2,247.85)
(628.78)
Gross Profit
816,485.53
3,570,155
269,495.59
294,796
Expense
50000 • Rental and Event Expenses
51000 • Rental Expenses
51100 Facility Rental Expenses
0.00
51200 Linens
0.00
51300 Alcohol & Bar Supply Expenses
51310 • Alcohol
0.00
51320 - Bar Supply Expenses
0.00
51400 • Rental Services
0.00
Total 51000 • Rental Expenses
0.00
52000 • Event Expenses
52100 1 st Thursday Expenses
225.00
35,000
(34,775.00)
99.36%
150.00
0
52200 LOTO Expenses
0.00
16,500
(16,500.00)
100.00%
0.00
0
52400 - Other Event Expenses
746.65
8,000
(7,253.35)
(100.00)
0.00
665
Total 52000 • Event Expenses
971.65
59,500
(58,528.35)
150.00
665
53000 • Store purchases
53100 • Museum Store Expenses
53110 - Goods for Sale
0.00
53120 - Store Supplies
0.00
53200 - EF Store Expenses
53210 - Goods for Sale
1,345.27
15,000
(13,654.73)
91.03%
234.43
1,250
53220 - Store Supplies
0.00
3,500
(3,500.00)
100.00%
0.00
292
53300 • Consignment Expenses
0.00
4,000
(4,000.00)
100.00%
Total 53000 • Store purchases
1,345.27
22,500
(21,154.73)
234.43
1,542
54000 • Museum Activities
54100 • Program
54110 • Group Visits
0.00
54130 Honoraria
0.00
54140 Other
0.00
Total 54100 • Program
0.00
54200 • Exhibit Expenses
0.00
54300 • Fundraising
0.00
Total 54000 • Museum Activities
0.00
55000 • In-kind Donations Cost
151.65
0
151.65
-100.00%
Total 50000 • Rental and Event Expenses .
2,468.57
82,000
(79,531.43)
384.43
2,207
60000 • Payroll and Related Expenses
61000 Wages Expense
114,603.66
453,028
(338,424.34)
74.70%
37,270.65
37,752
62000 Payroll Tax Expense
62100 • Federal (941) Payroll Taxes
8,411.30
34,656
(26,244.70)
75.73%
2,704.55
2,888
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Experience Fayetteville
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
62300 • SUTA
2,661.46
794
1,867.46
-235.20%
515.33
66
Total 62000 • Payroll Tax Expense
11,072.76
35,450
(24,377.24)
3,219.88
2,954
63000 • Benefits
63100 Health and Other Emp Insurance
18,148.14
62,212
(44,063.86)
70.83%
5,649.23
5,184
63200 Company Ret Contributions
3,126.43
13,537
(10,410.57)
76.90%
1,082.08
1,128
63300 Car Allowance
900.00
3,600
(2,700.00)
75.00%
300.00
300
63600 Employee Relations
254.22
2,200
(1,945.78)
88.44%
0.00
184
Total 63000 • Benefits
22,428.79
81,549
(59,120.21)
7,031.31
6,796
64000 • Contract Labor
800.00
16,500
(15,700.00)
95.15%
0.00
1,375
65000 • Payroll Processing Fees
1,533.00
8,500
(6,967.00)
81.96%
609.00
709
Total 60000 • Payroll and Related Expenses
150,438.21
595,027
(444,588.79)
48,130.84
49,586
70000 • Operating Expenses
71000 • Marketing
71100 • Advertising Expense
71110 • Agency Advertising
274,875.74
520,000
(245,124.26)
47.14%
223,919.22
43,333
71120 - Non -Agency Advertising
11,768.67
15,000
(3,231.33)
21.54%
8,161.05
1,250
Total 71100 • Advertising Expense
286,644.41
535,000
(248,355.59)
232,080.27
44,583
71200 • Agency Fees
26,250.00
157,500
(131,250.00)
0.00
13,125
71300 • Promotion
71310 Promotion Expenses
5,536.45
90,000
(84,463.55)
93.85%
3,000.00
7,500
71320 Signage -Tourism
631.08
8,000
(7,368.92)
92.11%
0.00
667
71340 - Parks & Rec Promotion
10,000.00
10,000
0.00
0.00%
10,000.00
2,000
71350 - Banners
0.00
5,100
(5,100.00)
100.00%
323.77
425
Total 71300 • Promotion
16,167.53
113,100
(96,932.47)
13,323.77
10,592
71400 • Printing
71410 - Visitors Guide Expense
0.00
35,500
(35,500.00)
100.00%
0.00
4,437
71420 • Other Brochures
2,544.67
22,000
(19,455.33)
88.43%
0.00
1,833
Total 71400 - Printing
2,544.67
57,500
(54,955.33)
0.00
6,270
71500 • Website
1,525.00
10,000
(8,475.00)
84.75%
500.00
833
71600 • Mailings
2,000.00
13,000
(11,000.00)
84.62%
0.00
1,000
Total 71000 • Marketing
335,131.61
886,100
(550,968.39)
245,904.04
76,403
72000 • Sales and Development
72100 Promotional Items
859.67
8,500
(7,640.33)
89.89%
3.29
708
72200 Meals
455.64
2,500
(2,044.36)
81.77%
155.24
208
72300 Groups
2,984.91
3,885
(900.09)
23.17%
1,130.00
324
72400 Sports
1,395.00
11,000
(9,605.00)
87.32%
0.00
917
72500 Meetings
4,203.52
7,500
(3,296.48)
43.95%
1,890.00
625
72600 Memberships
5,322.06
24,000
(18,677.94)
77.82%
(12.06)
2,000
72700 Tourism Development
873.20
6,460
(5,586.80)
86.48%
681.21
538
72800 Training and Development
2,679.39
8,500
(5,820.61)
68.48%
866.00
708
Total 72000 • Sales and Development
18,773.39
72,345
(53,571.61)
4,713.68
6,028
73000 • Office and Administrative Exp
73100 • Office Expenses
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Experience Fayetteville
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
73110 Office Supplies
10,822.33
6,100
4,722.33
-77.42%
182.50
508
73120 Office Equipment Leases
997.21
4,800
(3,802.79)
79.22%
349.99
400
73130 Office Equipment Purchases
0.00
1,500
(1,500.00)
100.00%
0.00
0
73140 Subscriptions
84.00
400
(316.00)
79.00%
0.00
33
Total 73100 • Office Expenses
11,903.54
12,800
(896.46)
532.49
941
73200 • Fees
73210 Bank Service Charges
55.10
150
(94.90)
63.27%
22.10
15
73220 Credit Card Fees
179.96
1,600
(1,420.04)
88.75%
70.30
133
Total 73200 • Fees
235.06
1,750
(1,514.94)
92.40
148
73400 • Business Taxes and Licenses
1,000
(1,000.00)
100.00%
0.00
0
73500 • Accounting, Audit, & Legal Fees
2,062.40
21,500
(19,437.60)
90.41%
548.80
600
73510 Accounting Fees
100.00
1,075
(975.00)
90.70%
0.00 1
0
73520 Audit Fees
0.00
14,190
(14,190.00)
100.00%
0.00
0
73530 - Legal Fees
1,962.40
6,235
(4,272.60)
68.53%
548.80
600
73700 • Postage and Shipping
407.64
1,300
(892.36)
68.64%
100.00
100
73900 • Collection Expense
16,724.84
68,940
(52,215.16)
75.74%
5,330.02
5,745
Total 73000 • Office and Administrative Exp
31,333.48
107,290
(75,956.52)
6,603.71
7,534
74000 • Travel
74100 • Lodging
3,972.86
11,297
(7,324.14)
64.83%
781.34
941
74200- Mileage
15.36
700
(684.64)
97.81%
0.00
64
74300 • Transportation
1,784.63
10,050
(8,265.37)
82.24%
64.60
837
74400 - Meals Out of Town
1,218.59
2,500
(1,281.41)
51.26%
458.45
208
Total 74000 • Travel
6,991.44
24,547
(17,555.56)
1,304.39
2,050
75000 • IT Expenses
75100 • Computer Hardware
0.00
3,000
(3,000.00)
100.00%
0.00
1,500
75200 - Software Purchases and Subs
12,443.83
22,000
(9,556.17)
43.44%
4,958.99
1,833
75300 • IT Support and Consulting
8,231.00
28,000
(19,769.00)
70.60%
2,635.50
2,500
Total 75000 • IT Expenses
20,674.83
53,000
(32,325.17)
7,594.49
5,833
76000• Insurance
76100 - Insurance - Building & Contents
0.00
6,687
(6,687.00)
100.00%
0.00
0
76200 • Insurance - W/C
0.00
1,502
(1,502.00)
100.00%
0.00
0
Total 76000 • Insurance
0.00
8,189
(8,189.00)
0.00
0
77000 • Facilities
77100 • Rent
0.00
77200 • Internet/Telephone
2,997.97
12,300
(9,302.03)
75.63%
992.34
1,025
77300 • Utilities
77310 • Electric
2,225.31
6,000
(3,774.69)
62.91%
572.36
500
77320- Gas
0.00
0
0.00
0.00
0
77330• Water
183.84
720
(536.16)
74.47%
65.59
60
Total 77300 • Utilities
2,409.15
6,720
(4,310.85)
637.95
560
77400 • Repairs and Maintenance
17,643.01
97,000
(79,356.99)
81.81%
17,393.88
8,083
77500 • Janitorial Supplies
19.18
850
(830.82)
97.74%
0.00
71
77600 • Maintenance Contracts
0.00
0
0.00
-100.00%
0.00
2,500
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
COMPARISON OF CURRENT YEAR & PRIOR YEAR
Actual
Experience Fayetteville
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
77800 • HE & Improvements
0.00
25,000
(25,000.00)
100.00%
(2,247.85)
-1.67
Total 77000 • Facilities
23,069.31
141,870
(118,800.69)
NET INCOME/(LOSS)
19,024.17
12,239
Total 70000 • Operating Expenses
435,974.06
1,293,341
(857,366.94)
285,144.48
110,087
80000 • Grants Awarded
80100 Current Year Spring
0.00
125,000
(125,000.00)
100.00%
0.00
10,300
80200 Prior Year Fall
8,653.79
57,000
(48,346.21)
84.82%
0.00
4,750
80300 TheatreSquared Contribution
100,000.00
200,000
(100,000.00)
50.00%
100,000.00
0
Total 80000 • Grants Awarded
108,653.79
382,000
(273,346.21)
100,000.00
15,050
90000. Other Expenses
90100 Bond Payments
176,828.13
707,000
(530,171.87)
58,942.71
58,917
90300 Future Project Funding
90310 - Future Capital Improvements
25,929.00
103,716
(77,787.00)
8,643.00
8,643
Total 90300 • Future Project Funding
25,929.00
103,716
(77,787.00)
8,643.00
8,643
Total 90000 • Other Expenses
202,757.13
810,716
(607,958.87)
67,585.71
67,560
Total Expense
900,291.76
3,163,084
(2,262,792.24)1
71.54%
501,245.46
244,490
Net Income/(Loss)
(83,806.23)1
407,071 1
1
(231,749.87)1
50,306
COMPARISON OF CURRENT YEAR & PRIOR YEAR
2017
2018
% Change
TOTAL REVENUE
779,496.11
818,733.38
0.05
COST OF GOODS SOLD
3,360.16
(2,247.85)
-1.67
TOTAL EXPENSE
775,114.71
900,291.76
0.16
NET INCOME/(LOSS)
7,741.56
(83,806.23)
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Town Center
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
Income
41000 • Hotel, Motel, Restaurant Taxes
41100 CY HMR Taxes
0.00
41200 PY HMR Taxes
0.00
Total 41000 • Hotel, Motel, Restaurant Taxes
0.00
42000 • Rental Income
42100 Facility Rental
102,468.50
615,000
(512,531.50)
83.34%
47,000.00
51,250
42200 Rental Items
7,425.00
54,000
(46,575.00)
86.25%
3,350.00 1
4,500
42300 Alcohol Sales
22,018.47
59,000
(36,981.53)
62.68%
4,282.39
4,917
42400 Rental Services
15,496.10
38,000
(22,503.90)
59.22%
2,832.88
3,166
Total 42000 • Rental Income
147,408.07
766,000
(618,591.93)
57,465.27
63,833
43000 • Event Income
43100 1st Thursday Income
0.00
0
0.00
43200 LOTO Income
0.00
0
0.00
43400 Other Event Income
432.81
0
432.81
-100.00%
155.71
0
Total 43000 • Event Income
432.81
0
432.81
155.71
0
44000 • Sales
44100 Museum Store Sales
0.00
44200 Visitor Store Sales
44210 Regular Store Sales
0.00
44220 Consignment Sales
0.00
Total 44200 - Visitor Store Sales
0.00
Total 44000 • Sales
0.00
45000 • Parking Revenue
45100 Parking Machine Revenue
3,256.65
7,500
(4,243.35)
56.58%
1,484.15
625
45200 Parking Lease Revenue
0.00
18,000
(18,000.00)
100.00%
0.00
1,500
Total 45000 • Parking Revenue
3,256.65
25,500
(22,243.35)
1,484.15
2,125
46000 • Ad Income
46100 Visitor Guide Ad Income
0.00
46200 Banner Income
0.00
Total 46000 • Ad Income
0.00
47000 • Museum Revenue
47100 Admission Revenue
0.00
47200 Contributions
0.00
47300 Membership
Total 47000 • Museum Revenue
0.00
0
0.00
48000 • Other Revenue
48200 - Other Revenue
0.00
Total 48000 • Other Revenue
0.00
49000 • Interest and Investment Income
49001 Investment Account Interest
0.00
49002 Checking Account Interest
300.82
1,367
(1,066.18)
77.99%
110.99
114
Total 49000 • Interest and Investment Income
300.82
1,367
(1,066.18)
110.99
114
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Town Center
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
Total Income
151,398.35
792,867
(641,468.65)
80.90%
59,216.12
66,072
Cost of Goods Sold
Gross Profit
151,398.35
792,867
59,216.12
66,072
Expense
50000 • Rental and Event Expenses
51000 • Rental Expenses
51100 Facility Rental Expenses
0.00
0
0.00
(100.00)
51200 Linens
7,350.17
31,000
(23,649.83)
76.29%
3,028.20
2,583
51300 Alcohol & Bar Supply Expenses
51310 • Alcohol
6,312.93
28,200
(21,887.07)
77.61%
379.55
2,350
51320 - Bar Supply Expenses
1,178.61
1,800
(621.39)
34.52%
186.68
150
51400 • Rental Services
9,705.69
33,000
(23,294.31)
70.59%
0.00
2,750
Total 51000 • Rental Expenses
24,547.40
94,000
(69,452.60)
3,594.43
7,833
52000 • Event Expenses
52100 1 st Thursday Expenses
0.00
52200 LOTO Expenses
0.00
52400 Other Event Expenses
417.00
0
417.00
-100.00%
163.00
0
Total 52000 • Event Expenses
417.00
0
417.00
163.00
0
53000 • Store purchases
53100 • Museum Store Expenses
53110 - Goods for Sale
53120 - Store Supplies
53200 - EF Store Expenses
53210 - Goods for Sale
53220 - Store Supplies
53300 • Consignment Expenses
0.00
Total 53000 • Store purchases
0.00
54000 • Museum Activities
54100 • Program
54110 • Group Visits
0.00
54130 Honoraria
0.00
54140 Other
Total 54100 • Program
0.00
54200 • Exhibit Expenses
0.00
54300 • Fundraising
0.00
Total 54000 • Museum Activities
0.00
55000 • In-kind Donations Cost
0.00
Total 50000 • Rental and Event Expenses .
24,964.40
94,000
(69,035.60)
3,757.43
7,833
60000 • Payroll and Related Expenses
61000 Wages Expense
70,352.10
280,751
(210,398.90)
74.94%
24,628.29
23,396
62000 Payroll Tax Expense
62100 • Federal (941) Payroll Taxes
5,288.24
21,477
(16,188.76)1
75.38%
1,825.98
1,789
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Town Center
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
62300 • SUTA
1,724.06
766
958.06
-125.07%
373.70
64
Total 62000 • Payroll Tax Expense
7,012.30
22,243
(15,230.70)
2,199.68
1,853
63000 • Benefits
63100 Health and Other Emp Insurance
6,752.70
24,206
(17,453.30)
72.10%
2,558.23
2,018
63200 Company Ret Contributions
292.50
6,833
(6,540.50)
95.72%
97.50
569
63300 Car Allowance
0.00
0.00
0
63600 Employee Relations
189.96
1,500
(1,310.04)
87.34%
17.73
125
Total 63000 • Benefits
7,235.16
32,539
(25,303.84)
2,673.46
2,712
64000 • Contract Labor
21,856.00
66,500
(44,644.00)
67.13%
8,256.00
5,542
65000 • Payroll Processing Fees
0.00
Total 60000 • Payroll and Related Expenses
106,455.56
402,033
(295,577.44)
37,757.43
33,503
70000 • Operating Expenses
71000 • Marketing
71100 • Advertising Expense
71110 • Agency Advertising
0.00
0
71120 - Non -Agency Advertising
7.92
3,000
(2,992.08)
-100.00%
0.00
250
Total 71100 • Advertising Expense
7.92
3,000
(2,992.08)
0.00
250
71200 • Agency Fees
0.00
71300 • Promotion
71310 Promotion Expenses
4,768.12
18,500
(13,731.88)
74.23%
2,500.00
1,542
71320 Signage -Tourism
0.00
1,300
(1,300.00)
100.00%
0.00
108
71340 - Parks & Rec Promotion
0.00
71350 - Banners
0.00
Total 71300 • Promotion
4,768.12
19,800
(15,031.88)
2,500.00
1,650
71400 • Printing
71410 - Visitors Guide Expense
0.00
71420. Other Brochures
0.00
5,000
(5,000.00)
100.00%
0.00
417
Total 71400 - Printing
0.00
5,000
(5,000.00)
0.00
417
71500 • Website
50.00
3,500
291
71600 • Mailings
0.00
Total 71000 • Marketing
4,826.04
31,300
(26,473.96)
2,500.00
2,608
72000 • Sales and Development
72100 Promotional Items
462.08
3,000
(2,537.92)
84.60%
0.00
250
72200 Meals
331.20
1,500
(1,168.80)
77.92%
82.58
125
72300 Groups
0.00
0.00
72400 Sports
0.00
0.00
72500 Meetings
53.15
1,000
(946.85)
94.69%
0.00
83
72600 Memberships
250.00
1,000
(750.00)
75.00%
0.00
83
72700 Tourism Development
0.00
0.00
-100.00%
72800 Training and Development
1,120.79
12,000
69.99
1,000
Total 72000 • Sales and Development
2,217.22
18,500
(16,282.78)
152.57
1,541
73000 • Office and Administrative Exp
73100 • Office Expenses
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Town Center
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
73110 Office Supplies
2,173.21
3,000
(826.79)
27.56%
37.85
250
73120 Office Equipment Leases
1,150.90
1,700
(549.10)
32.30%
348.11
142
73130 Office Equipment Purchases
0.00
1,500
(1,500.00)
100.00%
0.00
125
73140 Subscriptions
0.00
100
(100.00)
100.00%
0.00
8
Total 73100 • Office Expenses
3,324.11
6,300
(2,975.89)
385.96
525
73200 • Fees
73210 Bank Service Charges
0.00
0
0.00
73220 Credit Card Fees
522.82
4,500
(3,977.18)
88.38%
205.08
375
Total 73200 • Fees
522.82
4,500
(3,977.18)
205.08
375
73400 • Business Taxes and Licenses
303.07
4,000
(3,696.93)
92.42%
334
73500 • Accounting, Audit, & Legal Fees
0.00
1.00
16
73510 Accounting Fees
0.00
73520 Audit Fees
0.00
73530 - Legal Fees
0.00
73700 • Postage and Shipping
1.00
200
(199.00)
99.50%
73900 • Collection Expense
0.00
Total 73000 • Office and Administrative Exp
4,151.00
15,000
(10,849.00)
592.04
1,250
74000 • Travel
74100 • Lodging
1,525.08
3,600
(2,074.92)
57.64%
799.98
300
74200- Mileage
328.18
1,000
(671.82)
67.18%
232.72
83
74300 • Transportation
3,198.95
3,000
198.95
-6.63%
5.06
250
74400 - Meals Out of Town
494.92
2,000
(1,505.08)
75.25%
189.45
167
Total 74000 • Travel
5,547.13
9,600
(4,052.87)
1,227.21
800
75000 • IT Expenses
75100 Computer Hardware
1,656.20
1,800
(143.80)
7.99%
1,656.20
150
75200 Software Purchases and Subs
1,613.46
5,000
(3,386.54)
67.73%
1,583.48
417
75300 IT Support and Consulting
1,766.00
12,000
(10,234.00)
-100.00%
541.50
1,000
Total 75000 • IT Expenses
5,035.66
18,800
(13,764.34)
3,781.18
1,567
76000• Insurance
76100 Insurance - Building & Contents
0.00
2,804
(2,804.00)
100.00%
76200 Insurance - W/C
0.00
0.00
Total 76000•Insurance
0.00
2,804
(2,804.00)
0.00
0
77000 • Facilities
77100 • Rent
0.00
77200 • Internet/Telephone
3,038.55
13,500
(10,461.45)
77.49%
1,017.51
1,125
77300 • Utilities
77310 • Electric
14,003.92
50,000
(35,996.08)
71.99%
4,216.38
4,166
77320- Gas
5,499.89
9,000
(3,500.11)
38.89%
1,025.42
750
77330 • Water
1,939.46
9,720
(7,780.54)
80.05%
748.44
810
Total 77300 • Utilities
21,443.27
68,720
(47,276.73)
5,990.24
5,726
77400 • Repairs and Maintenance
6,358.47
20,000
(13,641.53)
68.21%
491.28
1,667
77500 • Janitorial Supplies
5,969.21
17,640
(11,670.79)
66.16%
1,759.12
1,470
77600 Maintenance Contracts
6,863.56
38,000
(31,136.44)
81.94%
324.12
3,167
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
COMPARISON OF CURRENT YEAR & PRIOR YEAR
Actual
Town Center
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
77800 • HE & Improvements
9,650.05
45,000
(35,349.95)
78.56%
12.23
3,750
Total 77000 • Facilities
53,323.11
202,860
(149,536.89)
9,594.50
16,905
Total 70000 • Operating Expenses
75,100.16
298,864
(223,763.84)
17,847.50
24,671
80000 • Grants Awarded
80100 Current Year Spring
0.00
80200 Prior Year Fall
0.00
80300 TheatreSquared Contribution
Total 80000 • Grants Awarded
0.00
0
0.00
90000. Other Expenses
90100 Bond Payments
0.00
90300 Future Project Funding
90310 - Future Capital Improvements
0.00
Total 90300 • Future Project Funding
0.00
Total 90000 • Other Expenses
[Net
0.00
otal Expense
206,520.12
794,897
(588,376.88)
74.02%
59,362.36
66,007
Income/(Loss)
(55,121.77)
(2,030)
(146.24)
65
COMPARISON OF CURRENT YEAR & PRIOR YEAR
2017
2018 % Change
TOTAL REVENUE
154,349.68
151,398.35 -0.02
COST OF GOODS SOLD
0.00
TOTAL EXPENSE
201,055.98
206,520.12 0.03
NET INCOME/(LOSS)
(46,706.30)
(55,121.77)
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Clinton House
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
Income
41000 • Hotel, Motel, Restaurant Taxes
41100 CY HMR Taxes
0.00
41200 PY HMR Taxes
0.00
Total 41000 • Hotel, Motel, Restaurant Taxes
0.00
0
0.00
42000 • Rental Income
42100 Facility Rental
499.05
3,500
(3,000.95)
85.74%
200.00
291
42200 Rental Items
0.00
42300 Alcohol Sales
0.00
42400 Rental Services
0.00
Total 42000 • Rental Income
499.05
3,500
(3,000.95)
200.00
291
43000 • Event Income
43100 1st Thursday Income
0.00
43200 LOTO Income
0.00
43400 Other Event Income
750.18
3,000
(2,249.82)
74.99%
534.83
250
Total 43000 • Event Income
750.18
3,000
(2,249.82)
534.83
250
44000 • Sales
44100 Museum Store Sales
1,130.41
8,500
(7,369.59)
86.70%
629.18
709
44200 Visitor Store Sales
44210 Regular Store Sales
0.00
44220 Consignment Sales
0.00
Total 44200 - Visitor Store Sales
Total 44000 • Sales
1,130.41
8,500
(7,369.59)
629.18
709
45000 • Parking Revenue
45100 Parking Machine Revenue
0.00
45200 Parking Lease Revenue
0.00
Total 45000 • Parking Revenue
0.00
0
0.00
46000 • Ad Income
46100 Visitor Guide Ad Income
0.00
46200 Banner Income
0.00
Total 46000 • Ad Income
0.00
0
0.00
47000 • Museum Revenue
47100 Admission Revenue
0.00
500
(500.00)
100.00%
42
47200 Contributions
816.88
20,000
(19,183.12)
95.92%
378.12
1,667
47300 Membership
Total 47000 • Museum Revenue
816.88
20,500
816.88
378.12
1,709
48000 • Other Revenue
48200 - Other Revenue
0.00
Total 48000 • Other Revenue
0.00
49000 • Interest and Investment Income
49001 Investment Account Interest
0.00
49002 Checking Account Interest
12.43 1
200 1
(187.57)1
93.79%
5.07 1
17
Total 49000 • Interest and Investment Income
12.43 1
200 1
(187.57)
5.07 1
17
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Clinton House
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
Total Income
3,208.95
35,700
(11,991.05)
91.01%
1,747.20
2,976
Cost of Goods Sold
2,029.62
807.45
Gross Profit
5,238.57
35,700
(11,991.05)
2,554.65
2,976
Expense
50000 • Rental and Event Expenses
51000 • Rental Expenses
51100 Facility Rental Expenses
0.00
500
(500.00)
100.00%
42
51200 Linens
0.00
500
(500.00)
100.00%
42
51300 - Alcohol & Bar Supply Expenses
51310 Alcohol
0.00
51320 Bar Supply Expenses
0.00
51400 • Rental Services
0.00
Total 51000 • Rental Expenses
0.00
1,000
(1,000.00)
0.00
84
52000 • Event Expenses
52100 - 1st Thursday Expenses
0.00
52200 • LOTO Expenses
0.00
52400 - Other Event Expenses
5,294.93
15,000
(9,705.07)
64.70%
3,103.51
1,250
Total 52000 • Event Expenses
5,294.93
15,000
(9,705.07)
3,103.51
1,250
53000 • Store purchases
53100 • Museum Store Expenses
53110 - Goods for Sale
2,819.65
5,000
(2,180.35)
43.61%
26.40
417
53120 - Store Supplies
615.93
500
115.93
-23.19%
29.98
42
53200 - EF Store Expenses
53210 - Goods for Sale
0.00
53220 - Store Supplies
0.00
53300 • Consignment Expenses
0.00
Total 53000 • Store purchases
3,435.58
5,500
(2,064.42)
56.38
459
54000 • Museum Activities
54100 • Program
54110 Group Visits
0.00
250
(250.00)
100.00%
21
54130 Honoraria
0.00
500
(500.00)
100.00%
41
54140 Other
0.00
5,000
(5,000.00)
100.00%
417
Total 54100 • Program
0.00
5,750
(5,750.00)
0.00
479
54200 • Exhibit Expenses
4,484.28
5,000
(515.72)
10.31%
417
54300 • Fundraising
2,999.00
5,250
(2,251.00)
42.88%
437
Total 54000 • Museum Activities
7,483.28
16,000
(8,516.72)
0.00
1,333
55000 • In-kind Donations Cost
0
0.00
0.00%
Total 50000 • Rental and Event Expenses .
16,213.79
37,500
(21,286.21)
3,159.89
3,126
60000 • Payroll and Related Expenses
61000 • Wages Expense
20,746.12
86,870
(66,123.88)
76.12%
7,220.64
7,240
62000 • Payroll Tax Expense
62100 • Federal (941) Payroll Taxes
1,511.68
6,646
(5,134.32)1
77.25%
523.23
554
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Clinton House
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
62300 • SUTA
561.76
249
312.76
-125.61%
161.25
21
Total 62000 • Payroll Tax Expense
2,073.44
6,895
(4,821.56)
684.48
575
63000 • Benefits
63100 - Health and Other Emp Insurance
3,260.85
13,045
(9,784.15)
75.00%
1,086.94
1,087
63200 • Company Ret Contributions
367.50
2,262
(1,894.50)
83.75%
122.50
189
63300 - Car Allowance
63600 • Employee Relations
79.95
300
(220.05)
73.35%
22.41
25
Total 63000 • Benefits
3,708.30
15,607
(11,898.70)
1,231.85
1,301
64000 • Contract Labor
90.00
0
90.00
0.00
90.00
0
65000 • Payroll Processing Fees
Total 60000 • Payroll and Related Expenses
26,617.86
109,372
(82,754.14)
9,226.97
9,116
70000 • Operating Expenses
71000 • Marketing
71100 • Advertising Expense
71110 Agency Advertising
0.00
0
71120 Non -Agency Advertising
6,262.21
6,000
262.21
-4.37%
3,831.01
500
Total 71100 • Advertising Expense
6,262.21
6,000
262.21
3,831.01
500
71200 • Agency Fees
0.00
71300 • Promotion
71310 Promotion Expenses
450.00
600
(150.00)
-100.00%
0.00
50
71320 Signage -Tourism
0.00
71340 - Parks & Rec Promotion
0.00
71350 - Banners
0.00
Total 71300 • Promotion
450.00
600
(150.00)
0.00
50
71400 • Printing
71410 Visitors Guide Expense
0.00
71420 Other Brochures
246.90
1,000
(753.10)
75.31%
0.00
83
Total 71400 • Printing
246.90
1,000
(753.10)
0.00
83
71500 • Website
3,945.00
6,000
(2,055.00)
(100.00)
500
71600 • Mailings
0.00
0
0.00
0.00%
Total 71000 • Marketing
10,904.11
13,600
(2,695.89)
3,831.01
1,133
72000 • Sales and Development
72100 • Promotional Items
161.02
500
(338.98)
67.80%
72200 - Meals
5.19
0.00
41
72300 • Groups
0.00
72400- Sports
0.00
72500 • Meetings
0.00
72600 - Memberships
306.06
1,000
(693.94)
69.39%
25.00
83
72700 • Tourism Development
0.00
250
(250.00)
100.00%
0.00
21
72800 - Training and Development
825.08
2,000
(1,174.92)
58.75%
239.33
167
Total 72000 • Sales and Development
1,297.35
3,750
(2,452.65)
264.33
312
73000 • Office and Administrative Exp
73100 • Office Expenses
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
Clinton House
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
73110 Office Supplies
577.24
2,000
(1,422.76)
71.14%
239.93
167
73120 Office Equipment Leases
0.00
0
73130 Office Equipment Purchases
0.00
0
0.00
(100.00)
73140 Subscriptions
19.90
0
19.90
(100.00)
Total 73100 • Office Expenses
597.14
2,000
(1,402.86)
239.93
167
73200 • Fees
73210 • Bank Service Charges
20.00
0
20.00
-100.00%
73220 - Credit Card Fees
282.09
250
32.09
-12.84%
79.60
21
Total 73200 • Fees
302.09
250
52.09
79.60
21
73400 • Business Taxes and Licenses
100
(100.00)
100.00%
8
73500 • Accounting, Audit, & Legal Fees
75.00
0
75.00
(100.00)
73510 Accounting Fees
75.00
73520 Audit Fees
0.00
73530 Legal Fees
0.00
73700 • Postage and Shipping
45.14
250
(204.86)
81.94%
21
73900 • Collection Expense
0.00
Total 73000 • Office and Administrative Exp
1,019.37
2,600
(1,580.63)
319.53
217
74000 • Travel
74100 • Lodging
0.00
1,500
(1,500.00)
100.00%
125
74200- Mileage
135.71
125
10.71
-8.57%
10
74300 • Transportation
18.44
1,200
(1,181.56)
98.46%
100
74400 - Meals Out of Town
15.00
250
(235.00)
94.00%
21
Total 74000 • Travel
169.15
3,075
(2,905.85)
0.00
256
75000 • IT Expenses
75100 Computer Hardware
0.00
500
(500.00)
100.00%
0.00
41
75200 Software Purchases and Subs
87.00
400
(313.00)
-100.00%
29.00
33
75300 • IT Support and Consulting
0.00
0
0.00
0.00%
0.00
Total 75000 • IT Expenses
87.00
900
(813.00)
29.00
74
76000 • Insurance
76100 - Insurance - Building & Contents
0.00
306
(306.00)
100.00%
76200 • Insurance - W/C
0.00
Total 76000 • Insurance
0.00
306
(306.00)
0.00
0
77000 • Facilities
77100 • Rent
3,600.00
14,400
(10,800.00)
75.00%
1,200.00
1,200
77200 • Internet/Telephone
754.37
2,520
(1,765.63)
70.06%
203.56
210
77300 • Utilities
77310 • Electric
243.11
1,260
(1,016.89)
80.71%
83.10
105
77320- Gas
585.13
1,020
(434.87)
42.63%
140.88
85
77330 • Water
167.10
1,320
(1,152.90)
87.34%
58.75
110
Total 77300 • Utilities
995.34
3,600
(2,604.66)
282.73
300
77400 • Repairs and Maintenance
12,713.03
22,000
(9,286.97)
42.21%
2,946.58
1,833
77500 • Janitorial Supplies
222.74
750
(527.26)
70.30%
0.00
62
77600 • Maintenance Contracts
65.85
0
65.85
-100.00%
21.95
0
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
COMPARISON OF CURRENT YEAR & PRIOR YEAR
TOTAL REVENUE
COST OF GOODS SOLD
TOTAL EXPENSE
NET INCOME/(LOSS)
2017 2018 % Change
6,049.45 3,208.95 -0.47
184.48 2,029.62 10.00
52,079.32 74,659.96 0.43
(45,845.39)1 (69,421.39)
Actual
Clinton House
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
77800 • FFE & Improvements
0.00
0
0.00
0.00%
Total 77000 • Facilities
18,351.33
43,270
(24,918.67)
4,654.82
3,605
Total 70000 • Operating Expenses
31,828.31
67,501
(35,672.69)
9,098.69
5,597
80000 • Grants Awarded
80100 Current Year Spring
0.00
80200 Prior Year Fall
0.00
80300 TheatreSquared Contribution
Total 80000 • Grants Awarded
0.00
0
0.00
90000. Other Expenses
90100 Bond Payments
0.00
90300 Future Project Funding
90310 Future Capital Improvements
0.00
Total 90300 • Future Project Funding
0.00
0
0.00
Total 90000 • Other Expenses
0.00
0
0.00
Total Expense
74,659.96
214,373
(139,713.04)
65.17%
21,485.55
17,839
Net Income/(Loss)
(69,421.39)
(178,673)
1
(18,930.90)
(14,863)
COMPARISON OF CURRENT YEAR & PRIOR YEAR
TOTAL REVENUE
COST OF GOODS SOLD
TOTAL EXPENSE
NET INCOME/(LOSS)
2017 2018 % Change
6,049.45 3,208.95 -0.47
184.48 2,029.62 10.00
52,079.32 74,659.96 0.43
(45,845.39)1 (69,421.39)
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
W -S House
Year -to -Date Month
Budget Over/(Under) Remaining % Actual Budget
Bud et of Bud et
Income
41000 • Hotel, Motel, Restaurant Taxes
41100 CY HMR Taxes
0.00
41200 PY HMR Taxes
0.00
Total 41000 • Hotel, Motel, Restaurant Taxes
0.00
42000 • Rental Income
42100 Facility Rental
0.00
42200 Rental Items
0.00
42300 Alcohol Sales
0.00
42400 Rental Services
0.00
Total 42000 • Rental Income
0.00
43000 • Event Income
43100 1st Thursday Income
0.00
43200 LOTO Income
0.00
43400 Other Event Income
0.00
Total 43000 • Event Income
0.00
44000 • Sales
44100 Museum Store Sales
0.00
44200 Visitor Store Sales
44210 Regular Store Sales
0.00
44220 Consignment Sales
0.00
Total 44200 - Visitor Store Sales
0.00
Total 44000 • Sales
0.00
45000 • Parking Revenue
45100 Parking Machine Revenue
0.00
45200 Parking Lease Revenue
0.00
Total 45000 • Parking Revenue
0.00
46000 • Ad Income
46100 Visitor Guide Ad Income
0.00
46200 Banner Income
0.00
Total 46000 • Ad Income
0.00
47000 • Museum Revenue
47100 Admission Revenue
0.00
47200 Contributions
0.00
47300 Membership
Total 47000 • Museum Revenue
0.00
0 0.00
48000 • Other Revenue
48200 - Other Revenue
0.00
Total 48000 • Other Revenue
0.00
49000 • Interest and Investment Income
49001 Investment Account Interest
0.00
49002 Checking Account Interest
0.00
Total 49000 • Interest and Investment Income
0.00
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
W -S House
Year -to -Date Month
Budget Over/(Under) Remaining % Actual Budget
Bud et of Bud et
Total Income
0.00
0 0.00
Cost of Goods Sold
Gross Profit
0.00
Expense
50000 • Rental and Event Expenses
51000 • Rental Expenses
51100 Facility Rental Expenses
0.00
51200 Linens
0.00
51300 Alcohol & Bar Supply Expenses
51310 Alcohol
0.00
51320 Bar Supply Expenses
0.00
51400 Rental Services
0.00
Total 51000 • Rental Expenses
0.00
52000 • Event Expenses
52100 1 st Thursday Expenses
0.00
52200 LOTO Expenses
0.00
52400 Other Event Expenses
0 0.00
Total 52000 • Event Expenses
0.00
53000 • Store purchases
53100 • Museum Store Expenses
53110 - Goods for Sale
0.00
53120 - Store Supplies
0.00
53200 - EF Store Expenses
53210 - Goods for Sale
0.00
53220 - Store Supplies
0.00
53300 Consignment Expenses
0.00
Total 53000 • Store purchases
0.00
54000 • Museum Activities
54100 • Program
54110 Group Visits
0.00
54130 Honoraria
0.00
54140 Other
Total 54100 • Program
0.00
54200 • Exhibit Expenses
0.00
54300 • Fundraising
0.00
Total 54000 • Museum Activities
0.00
55000 • In-kind Donations Cost
0.00
Total 50000 • Rental and Event Expenses .
0.00
60000 • Payroll and Related Expenses
61000 Wages Expense
0.00
62000 Payroll Tax Expense
62100 Federal (941) Payroll Taxes
0.00
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
W -S House
Year -to -Date Month
Budget Over/(Under) Remaining % Actual Budget
Bud et of Bud et
62300 • SUTA
0.00
Total 62000 • Payroll Tax Expense
0.00
63000 • Benefits
63100 Health and Other Emp Insurance
0.00
63200 Company Ret Contributions
0.00
63300 Car Allowance
0.00
63600 Employee Relations
0.00
Total 63000 • Benefits
0.00
64000 • Contract Labor
528.00
14,400 176.00 1,200
65000 • Payroll Processing Fees
Total 60000 • Payroll and Related Expenses
528.00
14,400 176.00 1,200
70000 • Operating Expenses
71000 • Marketing
71100 • Advertising Expense
71110 • Agency Advertising
0.00
71120 - Non -Agency Advertising
0.00
Total 71100 • Advertising Expense
0.00
71200 • Agency Fees
0.00
71300 • Promotion
71310 Promotion Expenses
0.00
71320 Signage -Tourism
0.00
71340 - Parks & Rec Promotion
0.00
71350 - Banners
Total 71300 • Promotion
0.00
71400 • Printing
71410 - Visitors Guide Expense
0.00
71420 • Other Brochures
0.00
Total 71400 - Printing
0.00
71500 • Website
0.00
71600 • Mailings
0.00
Total 71000 • Marketing
0.00
72000 • Sales and Development
72100 Promotional Items
0.00
72200 Meals
0.00
72300 Groups
0.00
72400 Sports
0.00
72500 Meetings
0.00
72600 Memberships
0.00
72700 Tourism Development
0.00
72800 Training and Development
Total 72000 • Sales and Development
0.00
73000 • Office and Administrative Exp
73100 • Office Expenses
Modified Accrual Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
Actual
W -S House
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
73110 Office Supplies
0.00
0
0.00
0.00%
73120 Office Equipment Leases
0.00
73130 Office Equipment Purchases
0.00
73140 Subscriptions
0.00
Total 73100 • Office Expenses
0.00
0
0.00
73200 • Fees
73210 Bank Service Charges
0.00
73220 Credit Card Fees
0.00
Total 73200 • Fees
0.00
73400 • Business Taxes and Licenses
73500 • Accounting, Audit, & Legal Fees
0.00
73510 Accounting Fees
0.00
73520 Audit Fees
0.00
73530 - Legal Fees
0.00
73700 • Postage and Shipping
0.00
73900 • Collection Expense
0.00
Total 73000 • Office and Administrative Exp
0.00
74000 • Travel
74100 • Lodging
0.00
74200. Mileage
0.00
74300 • Transportation
0.00
74400 - Meals Out of Town
0.00
Total 74000 • Travel
0.00
75000 • IT Expenses
75100 Computer Hardware
0.00
75200 Software Purchases and Subs
0.00
75300 IT Support and Consulting
0.00
Total 75000 • IT Expenses
0.00
76000• Insurance
76100 Insurance - Building & Contents
4,660
(4,660.00)
100.00%
76200 Insurance - W/C
0.00
Total 76000 • Insurance
0.00
4,660
(4,660.00)
77000 • Facilities
77100 • Rent
225.00
900
(675.00)
(100.00)
75.00
75
77200 • Internet/Telephone
446.16
1,800
(1,353.84)
(100.00)
148.72
150
77300 • Utilities
77310 • Electric
150.24
1,080
(929.76)
86.09%
29.60
90
77320- Gas
944.92
864
80.92
-9.37%
161.47
72
77330 • Water
1,045.39
720
325.39
-45.19%
163.83
60
Total 77300 • Utilities
2,140.55
2,664
(523.45)
354.90
222
77400 • Repairs and Maintenance
2,222.11
125,000
(122,777.89)
-100.00%
(187.79)
10,417
77500 • Janitorial Supplies
21.12
600
(578.88)
0.00
50
77600 • Maintenance Contracts
263.10
1,344
(1,080.90)
80.42%
58.12
112
Modified Accrual
Fayetteville A and P Commission
Statement of Budget, Revenue and Expense
Year -to -Date @ March 31, 2018
COMPARISON OF CURRENT YEAR & PRIOR YEAR
2017 2018 % Change
TOTAL REVENUE 0.00 0.00 0.00
COST OF GOODS SOLD
TOTAL EXPENSE 6,820.20 1 6,446.04 1 -0.05
NET INCOME/(LOSS) (6,820.20) (6,446.04)
Actual
W -S House
Year -to -Date
Budget Over/(Under) Remaining %
Bud et of Bud et
Month
Actual
Budget
77800 • FFE & Improvements
600.00
75,000
(74,400.00) 99.20%
600.00
6,250
Total 77000 • Facilities
5,918.04
207,308
(201,389.96)
1,048.95
17,276
Total 70000 • Operating Expenses
5,918.04
211,968
(206,049.96)
1,048.95
17,276
80000 • Grants Awarded
80100 Current Year Spring
0.00
80200 Prior Year Fall
0.00
80300 TheatreSquared Contribution
Total 80000 • Grants Awarded
0.00
0
0.00
90000. Other Expenses
90100 Bond Payments
0.00
90300 Future Project Funding
90310 - Future Capital Improvements
0.00
Total 90300 • Future Project Funding
0.00
Total 90000 • Other Expenses
[Net
0.00
otal Expense
6,446.04
226,368
(206,049.96) 97.15%
1,224.95
18,476
Income/(Loss)
(6,446.04)
(226,368)
(1,224.95)
(18,476)
COMPARISON OF CURRENT YEAR & PRIOR YEAR
2017 2018 % Change
TOTAL REVENUE 0.00 0.00 0.00
COST OF GOODS SOLD
TOTAL EXPENSE 6,820.20 1 6,446.04 1 -0.05
NET INCOME/(LOSS) (6,820.20) (6,446.04)
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Fayetteville, Arkansas Advertising and Promotion Commission
By -Laws
I. Creation and Membership of Commission
Section 1. Creation of the Commission. The Fayetteville Advertising and Promotion
Commission, hereafter referred to as "the Commission," has been created by and in
accordance with provisions of Acts of Arkansas 185 of 1995, 123 of 1969, and 58 of 1970,
codified as Arkansas Code Annotated §26-75-605 et seq., ("the Statute"); and enabling City
Ordinance No. 2310 (passed and approved March 1, 1977), which formally established the
Commission.
Section 2. DtAies Purpose of the Commission. The Cone issi ,n is the body that
To operate in accordance with all applicable laws, including without limitation the
Statute and City Ordinance No. 2310, in using proceeds of the City of Fayetteville's
hotel, motel, and restaurant tax ("HMR tax") to advertise and promote the City of
Fayetteville and its environs and for any other lawful, appropriate purposes.
Section 3. Membership of the Commission. There shall be seven o,,. er-s of the
Commission. As speeified by state law The membership of the Commission will be
composed in accordance with the Statute, and unless preempted by conflicting provisions
of the Statute, the seven (7) members will include:
i. (Four (4) members that shall be owners or managers of businesses in the
tourism industry, at least three of whom shall be owners or managers of
hotels, motels, or restaurants and shall serve for staggered terms of four (4)
years.. -i
ii. tTwo (2) members of the r,.v,.,v,. issi .,, that shall be members of the
governing body of the ECity of Fayetteville, selected by the governing
body., and shall serve at the will of the governing body -.Land,
iii. eOne (1) member that shall be from the public at large and shall serve for a
term of four (4) years.
Section 4. Officers of the Commission. At the first meeting of each year, the Commission
will elect one of its members as its Chair whose term will be for one (1) vear. The Chair
can be elected for succeedine terms.
Section 5. Vacancies on the Commission. A vacancy Seetio^ ^. Va,,. ncies o the
Commissie in any of the tourism industry positions or in the at -large
position shall be filled by appointment made by the ;r. -members of the
eCommission with the approval of the governing body of the sCity of Fayetteville.
ctaen-T A vacancy may result from the expiration of a regular term or be declared by
the Chair if at anv time a c -Commissioner resiens, dies, or is absent from misses three
(3) consecutive meetings without just cause. may be .ay..lafe.a by the Ghat if at an -y
time, a Commission member- shetild resig-n, shotild miss of total of three eoflseetitwe
meeting withotA just eause, or if death membef oeetifs.
II. Duties of the Commission
Section 1. Essential Function. The Commission is the body that determines the use of the
City of Fayetteville's advertising; and promotion fund resulting from the HMR tax.
Section 2. Hiring of Staff. The Commission will be responsible for the hiring, supervision,
and continued employment of an Executive Director. The Commission delegates to the
Executive Director all authority and responsibility necessary to properly administer the
business of the Commission and its agencies, within policies set by the Commission and
subject to its review.
Section 3. Regular Meetings. The Commission will meet regularly at a consistent time and
place, notice of which shall be published. The time and place of meetings are subject to
change at the discretion of the Chair, upon published notice.
Section 4. Special meetings. Special meetings of the Commission, for- se_may be
called, for any 12gMose, by the Chair or any three members of the Commission at such
times deemed necessary, provided:
i. Advance notice, and corresponding agenda, of every special meeting of
the Commission shall be distributed for each Commissioner not less than
three (3) days before such meeting
ii. No business shall be transacted in special meetings, other than business
referred to in the agenda.
Section 5. Quorum. No formal business shall be conducted without a quorum of the
Commission, defined as a majority of the Commissioners.
Section 6. Proxy. No Commissioner may vote by proxy_
Section 7. Budget. The Commission will annually approve a budget for the operation of
the Commission and its agencies.
K"! WATAMFM
III. Reporting
Section 1. Meeting Schedule. The Commission's meeting schedule will be published and
accessible to the public.
Section 2. Meeting Agendas. The agenda and supporting documents for meetings of the
Commission will be distributed no later than three (3) business days before the scheduled
meeting.
Section 3. Tax Summaries. The consolidated HMR tax report summaries will be published
and accessible to the public.
IV. Financial Policies and Conflicts of Interest
Section 1. Financial Policies. Through its Executive Director, the Commission will
develop financial policies, implement financial procedures in accordance with those
policies, and ensure the practices of the Commission and its agencies are carried out in
accordance with those policies.
Section 2. Conflict of Interest. No Commissioner may participate in, vote on. influence. or
attempt to influence an official decision of the Commission, unless the pecuniary interest
that may accrue to the Commissioner is incidental to their vocation or accrues to the
Commissioner to no greater extent than the pecuniary interest could be foreseen to accrue
to all other members of the vocation.
s
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IV. Financial Policies and Conflicts of Interest
Section 1. Financial Policies. Through its Executive Director, the Commission will
develop financial policies, implement financial procedures in accordance with those
policies, and ensure the practices of the Commission and its agencies are carried out in
accordance with those policies.
Section 2. Conflict of Interest. No Commissioner may participate in, vote on. influence. or
attempt to influence an official decision of the Commission, unless the pecuniary interest
that may accrue to the Commissioner is incidental to their vocation or accrues to the
Commissioner to no greater extent than the pecuniary interest could be foreseen to accrue
to all other members of the vocation.
Seetion 1. The pr-ineipal offiee of the Commission shall be loeated at the
I_ 1
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V. Amendment of the By -Laws
Amendments. Amendments to these By -Laws shall be nronosed in writing at a regular
meeting of the Commission and voted on at a subsequent meeting. If the proposed, written
amendment has been distributed to all Commissioners, a special meeting for the purpose of
votingon n the proposed amendment can be called after ten (10) days following distribution
to the Commissioners of the proposed amendment.
„.
V. Amendment of the By -Laws
Amendments. Amendments to these By -Laws shall be nronosed in writing at a regular
meeting of the Commission and voted on at a subsequent meeting. If the proposed, written
amendment has been distributed to all Commissioners, a special meeting for the purpose of
votingon n the proposed amendment can be called after ten (10) days following distribution
to the Commissioners of the proposed amendment.
9
1.06%
i�S�CYylI L!
•
11.45%
lweiem,A
I
6ATiZ$
10.05% 1.63%
% change over previous year
I
IIII.INI[I
IiY
181114:169
5.01%
(jan)
(feb)
mar
apr I
(may I
S
jul I
aug I
Ssep
oct I
nov I
dec
8
Monthly A&P Tax Collections 2018**
5266,502
230,000 240,000 250,000 260,000 270,000 280,000 290,000 300,000
6.50%
6.71%
1.92°
increase
from 2017
** This represents one half of the total HMR collections. The other half supports the Parks and Recreation department.
Break Out
Space Proposal
FAY
T
Comp Set Market Analysis
• Downtown historic location
• Largest event room in Fayetteville
• Blank canvas
• Audio/visual included in rental
• Catering allowed to be brought in
• Price, value, & quality
• New branding
• New leadership & team member
• Community minded
• Driving revenue
• Capital improvements
• New sustainable practices
Not enough breakout space to comp set
No meeting space for 15-60 guests
Not enough parking
Current sustainable practices
Aging equipment
Aging roof
New meeting facility builds in other cities
All comp set currently going through
renovations or have renovations slated for
2019 or 2020
Market demand
N
A
Cost of Break Out Space Project
General Conditions and Demolition
Finishes
Mechanical and Electrical
Architectural services
Sub total
15% Contingency
Estimated Total
$10,000
$34,500
$30,000
$6,000
$80,500
$11,175
$91,675
ri i is l iiia i,'*�
2018 Needed Improvements
Carpet, Painting, and Signage Improvements
HVAC Replacement
Lighting Improvements
Break out space project
May - December office lease
Total
Proposed Funding for Improvements
Budgeted Funds, line 77800
Budgeted Funds for future improvements, line 90310
Request from reserves
Total
I I
$10,300
$10,200
$15,000
$91,675
$16,000
$143,175
$45,000
$98,175
$0
$143,175
A L L I S D N
P A R T N E R S
Your partner in creating lasting places
PROJECT BUDGET
Issue Date: March 8, 2018
To: Molly Rawn, Josh Cheshir @ Experience Fayetteville
Cc:
Office Renovations at the Fayetteville Town Center
Our estimated cost of construction for this project is as follows:
1. General Conditions
$8,000.00
(cost of superintendent, dust control, trash, permit, tools, supplies, etc...)
2. Demolition
$2,000.00
3. Partitions (framing, drywall, insulation, painting, rubber base)
$8,000.00
4. Doors & Windows
$12,000.00
5. Ceilings
$7,000.00
6. Carpeting
$7,500.00
7. Mechanical
$10,000.00
8. Electrical
$20,000.00
Subtotal $74,500.00
15% Contingency $11,175.00
Estimated Total (excluding design fees & FFE) $85,675.00
Mechanical & Electrical cost estimates provided by Burrows & Assoc. consulting engineers. All
others provided by Allison + Partners.
Please understand our cost estimates are only estimates—we can make no guarantees of what
costs may be on bid day. Because this renovation project is small in nature, we are estimating
conservatively.
These costs do not include design fees nor any FF&E (fixtures, furniture or equipment) such as
flat screen TV's, projection screens or projectors or window treatments.
200 W. Capitol Ave., Ste 1400 221 N. East Ave., Ste 205
Little Rock, AR 72201 Fayetteville, AR 72701
Tel 501.376.0717 Tel 479.444.6972
Fax 501.376.1766
COMMERCIAL REAL ESTATE SERVICES CBRE
David Erstine
Vice President 3945 N. Vantage Drive
Suite 3
Fayetteville, AR 72703
+1 479 301 2520 Tel
+1 479 301 2521 Fax
www.cbre.com
April 5, 2018
Fayetteville Town Center
C/O Jordan Garcia
15 W Mountain Street
Fayetteville, AR 72701
Sent via email: igarcia@twncenter.com
RE: PROPOSAL ("PROPOSAL") ON BEHALF OF KARLEE BRADBERRY TRUST AND BEKKA
DEVELOPMENT CO. AS ("LANDLORD") SENT TO FAYETTEVILLE TOWN CENTER ("TENANT")
FOR 5 W MOUNTAIN STREET, SUITE 201, FAYETTEVILLE, AR ("BUILDING").
Dear Jordan:
CBRE is submitting this Proposal, per your request, regarding the Tenant's desire to lease office space
within the Building. If Tenant has further interest, we are requesting that you confirm such interest no
later than Tuesday, April 17, 2018. Please prepare any response to this Proposal to correspond to the
following terms and conditions:
Building: 5 W Mountain Street, Suite 201 (as shown on Exhibit
"A")
Premises: 1,200± SF as shown on Exhibit "B".
Tenant's Use: General office space.
Commencement: May 1, 2018.
Primary Term: Option A: One (1) Year
Option B: Three (3) Years
Option c: Five (5) Years
Security Deposit: Equal to one -month's rent.
Rental Rate: Option A: $24.00 PSF ($2,400±/mo) Modified -Gross
(Tenant pays utilities, phone/data and interior janitorial);
4-5-18
5 W MOUNTAIN ST
Fayetteville Town Center
Page 2
Option B: $22.00 PSF ($2,200±/mo) Modified -Gross
(Tenant pays utilities, phone/data and interior janitorial),
with 2.25% annual escalations beginning in the 2nd year of
the Primary Term;
Option C: $20.00 PSF ($2,000±/mo) Modified -Gross
(Tenant pays utilities, phone/data and interior janitorial),
with 2% annual escalations beginning in the 2nd year of the
Primary Term.
Operating Expenses
and Real Estate Taxes: Base Year 2019 grossed up to ninety-five percent (95%)
occupancy with a five percent (5%) cap on controllables.
Tenant Improvement Allowance
("TIA"): Landlord to provide: Space "As -Is" and professionally
cleaned.
Signage: Lobby and entry door only, with installation to be at
Tenant's expense. Landlord shall have approval rights, not
to be unreasonably withheld.
Agency: Tenant acknowledges that CBRE Inc. represents the
Landlord.
ADA Compliance: Landlord shall be responsible for any ADA requirement
needed prior to occupancy.
Lease Document: To be prepared by Landlord for Tenant's review and
approval.
Hours of Operation/Access: 24 hours per day, 7 days per week.
Confidentiality: This proposal and all discussions related thereto shall be
held in confidence by Landlord and Tenant and shall not
be discussed with third parties except on an "as -needed"
basis (e.g. attorneys, architects, etc.). In addition, Tenant
and Landlord shall not discuss this proposal with any
person not directly on said Landlord, Tenant or Leasing
Teams.
4-5-18
5 W MOUNTAIN ST
Fayetteville Town Center
Page 3
This letter/proposal is intended solely as a preliminary expression of general intentions and is to be used for
discussion purposes only. The parties intend that neither shall have any contractual obligations to the other
with respect to the matters referred herein unless and until a definitive agreement has been fully executed and
delivered by the parties. The parties agree that this letter/proposal is not intended to create any agreement or
obligation by either party to negotiate a definitive lease/purchase and sale agreement and imposes no duty
whatsoever on either party to continue negotiations, including without limitation any obligation to negotiate in
good faith or in any way other than at arm's length. Prior to delivery of a definitive executed agreement, and
without any liability to the other party, either party may (1) propose different terms from those summarized
herein, (2) enter into negotiations with other parties and/or (3) unilaterally terminate all negotiations with the
other party hereto.
Thank you for your time and cooperation in considering this property. Please return any comments via
email at: david.erstine(@cbre.com.
Sincerely,
CBRE
David L. Erstine, CCIM
Vice President
Cc: John Bradberry
Landlord Approval:
Signature
Printed Name & Title
Date
Tenant Approval:
Signature
Printed Name & Title
Date
4-5-18
5 W MOUNTAIN ST
Fayetteville Town Center
Page 4
Exhibit "A" — Site Plan
0
4-5-18
5 W MOUNTAIN ST
Fayetteville Town Center
Page 5
Exhibit "B" — Floor Plan
Suite 201 - 1.200± SF
Organization
Event
Dates
Requested Amount
Last request date
Lifetime Amount Given
Apple Seeds
Farm to Table Dinners
April - December
$4,500
First Time
$0
Art Ventures
Exhibitions and Programs
April - September
$15,000
Fall 2016
$138,830
Big Bot Design
Wampus Wonderland
December 15
$12,500
Spring 2017
$5,500
Bikes, Blues, and BBQ
Vendor Map
International Festival
Fayetteville Film Festival
September 26-30
September 16
September 19 -23
September 8
$5,000
Spring 2013
$15,000
$35,500
$10,600
$1,800
Botanical Garden of the
Ozarks
Fayetteville Film Festival
$5,000
Spring 2017
$15,000
Spring 2017
2006
Fayetteville Public
Library
Human Library of
Fayetteville
$2,500
Fayetteville Roots
Festival
Fayetteville Roots Festival
August 22-26
$15,000
Spring 2016
$89,000
Fayetteville Senior
Activity Center
Improving Cardio
equipment & opportunities
for NWA Seniors
August 2018
$15,000
First Time
$0
Fenix Fayetteville
Fenix Art Festival
May 3 - June 30
$14,000
First Time
$0
Homegrown Music
Festival
Homegrown Music &
Mountain Sports Festival
June 22-24
$15,000
First Time
$0
Little Craft Show
Little Craft Show
November 30 - Dec(
$8,000
Spring 2017
$18,200
NWA Senior Babe Ruth
Baseball
2018 Senior Babe Ruth SW
Regional
July 12-18
$7,000
First Time
$0
NWA Tech Fest
NWA Tech Fest 2018
May 17
$5,000
Spring 2015
$1,500
Open Mouth Reading
Series
Open Mouth Poetry
Festical 2018
November 1 -3
April 26-29
$12,000
Fall 2017
$1,000
$0
Pilot Arts
Tuck Everlasting, The
Musical
$14,800
First Time
2018 Fayetteville
Firefighters Hero Half
Spark Foundation Marathon October 12-14
The Community NWA Banff Mountain Film Fest September 12-13
$10,000
Spring 2017
$13,500
$1,500
Spring 2017
$3,500
U.S. Pole Vaulting The Fayetteville Street
Association Vault June 7 $15,000 First Time $0
Arts Live Theatre Fall Season July - November 201 $6,500 Spring 2017 $20,550
4th Annual Dickson Street
Soldier On Service Dogs Slide August 26th $15,000 Spring 2017 $10,600
Total $213,300