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HomeMy WebLinkAbout2018-04-16 - Agendas - FinalFayetteville Advertising and Promotion Commission April 16, 2018 2:00 p.m. Location: Fayetteville Town Center 15 W. Mountain Street Fayetteville, AR. Commissioners: Matthew Petty, Chairman; Matt Behrend; Adella Gray; Ching Mong; Robert Rhoads; Chrissy Sanderson; Todd Martin Staff: Molly Rawn, Executive Director Agenda Call to order at 2:00 p.m. II. Old Business A. Approval of March 2018 minutes III. New Business A. HMR report —Molly Rawn. A presentation of the March HMR collections designated for A&P. March collections represent February activity. B. Walker Stone House Committee. The committee met to discuss the status of the Walker Stone house. Commissioner Matt Behrend participated and represented the A&P. C. Vote: Proposed changes to by-laws. The changes to the by-laws were proposed at the February meeting. Per the requirements of the by-laws, voting must occur at a subsequent meeting D. Vote: Spring 2018 funding requests. The Executive Director will present recommendations for approval of the commission E. Vote: Town Center office renovation. Executive Director Rawn and Jordan Garcia, Town Center facility manager are recommending a renovation of the Town Center offices. 1. Funding using available cash on hand 2. Lease agreement moving Town Center staff to 1 West Mountain IV. Agenda Additions. Additions to the agenda may be added upon request from a majority of commissioners. Fayetteville Advertising and Promotion Commission Minutes from March 2018 Meeting March 19, 2018 Commissioners Present: Matthew Petty, Chair; Matt Behrend; Adella Gray; Robert Rhoads; Ching Mong; Todd Martin; Chrissy Sanderson Staff Present: Molly Rawn, Sally Fisher, Hazel Hernandez I. Call to Order Chairman Matthew Petty called the meeting of the Fayetteville Advertising and Promotion Commission to order on March 19, 2018, at 2:00 p.m. II. Old Business A. Chairman Petty asked for approval of the February 2018 minutes. Commissioner Todd Martin moved to accept the minutes as presented. His motion was seconded by Commissioner Matt Behrend. The motion was approved. III. New Business A. HMR Report Executive Director Molly Rawn presented the HMR information for February collections, noting that February collections represent January activity. February collections were at $258,480, up 6.71% over 2017. B. Executive Director's Report ED Rawn made the announcement that Commissioner Chrissy Sanderson was named the top female chef in Arkansas in the US News & World Report listing of the top 50 female chefs in America. 1. ED Rawn noted that she was issuing an RFP for strategic planning services. Chairman Petty and Jordan Garcia, Town Center GM, will review those submissions. Rawn expects to present a selection at our April meeting. 2. Peace Fountain Contracts have been signed a. Multi -Craft Contractors for an amount not to exceed $66,000 for fabrication and repair to globe and pump room b. Olsson Associates for an amount not to exceed $20,000 for engineering services 3. Upcoming Sports and Convention Activity. a. The annual Weekend of Champions with the University of Arkansas and Arkansas Athletes Association is coming up in May. The UA will host 16 soccer, 14 softball and 14 baseball teams. Fayetteville High school predicts up to 15,000 spectators will come and watch the events over the weekend. This results in approximately 2,000 room nights. b. The Babe Ruth Southwest Regional baseball tournament is coming to Fayetteville in July. We have been working alongside Parks and Recreation on this and will be hosting a contract signing at the Town Center on March 26th. 4. The Walker Stone House a. Committee will meet on March 30th and consists of Molly Rawn, Experience Fayetteville, Executive Director; Angie Albright, Clinton House Museum, Director and Fayetteville Historic District Commission, member; Matt Behrend, Fayetteville Advertising and Promotion Commission; Laura Goodwin, Walton Arts Center, VP of Learning & Engagement; Devin Howland, City of Fayetteville, Director of Economic Vitality; Jeannie Hulen, University of Arkansas School of Art, Associate Dean of Fine Arts; David Johnson, Fayetteville Public Library, Executive Director; Hugh Kincaid, Fayetteville resident and historian, former owner of the Walker Stone House; Katie Mihalevich, Realtor and architect b. There is indeed a cistern under the front lawn of the WSH house that must be considered before the ADA ramp begins. We are waiting for a determination from the structural engineer on how to best address it, i.e. fill it or leave it alone. 5. The Town Center projected facility rental revenue for 2018 is $615,000. This does not include rental services, alcohol revenue, or linens (aka rental items). a. To date, our facility rental for calendar 2018 is at $381, 807. This is 62% of our projected rental revenue and does not include $100,000 in business with dates on hold. C. Marketing Report Mike Sells presented for February. D. Vote on Proposed Changes to By -Laws Changes to the By -Laws were first presented, as required, at the February Commission meeting. ED Rawn reiterated: 1. The revisions are not designed to alter the function or processes of the Commission or staff. The revisions are primarily intended to eliminate redundancies in the current bylaws The provisions are intended to represent the Commission's charter, ie this is what the Commission stands for and does, without getting into granular detail or micromanaging the Commission or its staff. Commissioner Martin expressed he was comfortable calling a vote today, but understood if others needed more time. Commissioner Rhoads said that he would like more time to review the proposed changes. Commissioner Rhoads made a motion to table a vote on the changes. Commissioner Adella Gray seconded the motion. The motion was approved E. Vote on Commission position Commissioner Ching Mong's term expires March 31, 2018. Mong was the only eligible applicant for the position. Commissioner Martin moved to reappoint Commissioner Mong. Commissioner Gray seconded the motion. The motion was approved. Commissioner Petty adjourned the meeting at 2:35 p.m. Respectfully submitted, Sally Fisher, Finance Director Experience Fayetteville Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual CONSOLIDATED Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 788,830.12 3,481,178 12.00 77.34% 262,758.55 290,098 41200 PY HMR Taxes 20,991.28 20,477 514.28 -2.51 % 3,742.62 1,706 Total 41000 • Hotel, Motel, Restaurant Taxes 809,821.40 3,501,655 (2,691,833.60) 266,501.17 291,804 42000 • Rental Income 42100 Facility Rental 102,967.55 618,500 (515,532.45) 83.35% 47,200.00 51,541 42200 Rental Items 7,425.00 54,000 (46,575.00) 86.25% 3,350.00 4,500 42300 Alcohol Sales 22,018.47 59,000 (36,981.53) 62.68% 4,282.39 4,917 42400 Rental Services 15,496.10 38,000 (22,503.90) 59.22% 2,832.88 3,166 Total 42000 • Rental Income 147,907.12 769,500 (621,592.88) 57,665.27 64,124 43000 • Event Income 43100 • 1st Thursday Income 0.00 9,000 (9,000.00) 100.00% 0.00 0 43200 LOTO Income 0.00 3,600 (3,600.00) 100.00% 0.00 0 43400 Other Event Income 1,182.99 5,000 (3,817.01) 76.34% 690.54 417 Total 43000 • Event Income 1,182.99 17,600 (16,417.01) 690.54 417 44000 • Sales 44100 Museum Store Sales 1,130.41 8,500 (7,369.59) 86.70% 629.18 709 44200 Visitor Store Sales 44210 Regular Store Sales 3,979.41 12,500 (8,520.59) 68.16% 1,848.48 1,042 44220 Consignment Sales 780.73 5,500 (4,719.27) 85.80% 514.72 458 Total 44200 - Visitor Store Sales 4,760.14 18,000 (13,239.86) 73.55% 2,363.20 1,500 Total 44000 • Sales 5,890.55 26,500 (20,609.45) 2,992.38 2,209 45000 • Parking Revenue 45100 Parking Machine Revenue 3,256.65 7,500 (4,243.35) 56.58% 1,484.15 625 45200 Parking Lease Revenue 0.00 18,000 (18,000.00) 100.00% 0.00 1,500 Total 45000 • Parking Revenue 3,256.65 25,500 (22,243.35) 1,484.15 2,125 46000 • Ad Income 46100 Visitor Guide Ad Income 0.00 20,000 (20,000.00) 100.00% 0.00 1 0 46200 Banner Income 600.00 4,500 (3,900.00) 86.67% 150.00 375 Total 46000 • Ad Income 600.00 24,500 (23,900.00) 150.00 375 47000 • Museum Revenue 47100 Admission Revenue 0.00 500 (500.00) 100.00% 0.00 42 47200 Contributions 816.88 20,000 (19,183.12) 95.92% 378.12 1,667 47300 Membership Total 47000 • Museum Revenue 816.88 20,500 (19,683.12) 378.12 1,709 48000 • Other Revenue 48200 - Other Revenue 0.00 0 0.00 0.00 0 Total 48000 • Other Revenue 0.00 0 0.00 0.00 0 49000 • Interest and Investment Income 49001 Investment Account Interest 2,248.76 7,200 (4,951.24) 68.77% 702.09 600 49002 Checking Account Interest 1,616.33 5,767 (4,150.67)1 71.97% 523.97 481 Total 49000 • Interest and Investment Income 3,865.09 12,967 (9,101.91) 1,226.06 1,081 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual CONSOLIDATED Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Total Income 973,340.68 4,398,722 (3,425,381.32) 77.87% 331,087.69 363,844 Cost of Goods Sold (218.23) 178.67 Gross Profit 973,122.45 4,398,722 331,266.36 363,844 Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 500 (500.00) 100.00% 0.00 42 51200 Linens 7,350.17 31,500 (24,149.83) 76.67% 3,028.20 2,625 51300 - Alcohol & Bar Supply Expenses 51310 Alcohol 6,312.93 28,200 (21,887.07) 77.61% 379.55 2,350 51320 Bar Supply Expenses 1,178.61 1,800 (621.39) 34.52% 186.68 150 51400 • Rental Services 9,705.69 33,000 (23,294.31) 70.59% 0.00 2,750 Total 51000 • Rental Expenses 24,547.40 95,000 (70,452.60) 3,594.43 7,917 52000 • Event Expenses 52100 1st Thursday Expenses 225.00 35,000 (34,775.00) 99.36% 150.00 0 52200 LOTO Expenses 0.00 16,500 (16,500.00) 100.00% 0.00 0 52400 Other Event Expenses 6,458.58 23,000 (16,541.42) 71.92% 3,266.51 1,915 Total 52000 • Event Expenses 6,683.58 74,500 (67,816.42) 3,416.51 1,915 53000 • Store purchases 53100 • Museum Store Expenses 53110 - Goods for Sale 2,819.65 5,000 (2,180.35) 43.61% 26.40 417 53120 - Store Supplies 615.93 500 115.93 -23.19% 29.98 42 53200 - EF Store Expenses 53210 - Goods for Sale 1,345.27 15,000 (13,654.73) 91.03% 234.43 1,250 53220 - Store Supplies 0.00 3,500 (3,500.00) 100.00% 0.00 292 53300 • Consignment Expenses 0.00 4,000 (4,000.00) 100.00% 0.00 0 Total 53000 • Store purchases 4,780.85 28,000 (23,219.15) 290.81 2,001 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 250 (250.00) 100.00% 0.00 21 54130 Honoraria 0.00 500 (500.00) 100.00% 0.00 41 54140 Other Total 54100 • Program 0.00 5,750 (5,750.00) 0.00 479 54200 • Exhibit Expenses 4,484.28 5,000 (515.72) 10.31% 0.00 417 54300 • Fundraising 2,999.00 5,250 (2,251.00) 42.88% 0.00 437 Total 54000 Museum Activities 7,483.28 16,000 (8,516.72) 0.00 1,333 55000 • In-kind Donations Cost 151.65 0 151.65 -100.00% 0.00 0 Total 50000 • Rental and Event Expenses . 43,646.76 213,500 (169,853.24) 7,301.75 13,166 60000 • Payroll and Related Expenses 61000 • Wages Expense 205,701.88 820,649 (614,947.12) 74.93% 69,119.58 68,388 62000 • Payroll Tax Expense 62100 • Federal (941) Payroll Taxes 15,211.22 62,779 (47,567.78) 75.77% 5,053.76 5,231 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual CONSOLIDATED Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 62300 • SUTA 4,947.28 1,809 3,138.28 -173.48% 1,050.28 151 Total 62000 • Payroll Tax Expense 20,158.50 64,588 (44,429.50) 6,104.04 5,382 63000 • Benefits 63100 - Health and Other Emp Insurance 28,161.69 99,463 (71,301.31) 71.69% 9,294.40 8,289 63200 • Company Ret Contributions 3,786.43 22,632 (18,845.57) 83.27% 1,302.08 1,886 63300 - Car Allowance 900.00 3,600 (2,700.00) 75.00% 300.00 300 63600 • Employee Relations 524.13 4,000 (3,475.87) 86.90% 40.14 334 Total 63000 • Benefits 33,372.25 129,695 (96,322.75) 10,936.62 10,809 64000 • Contract Labor 23,274.00 97,400 (74,126.00) 76.10% 8,522.00 8,117 65000 • Payroll Processing Fees Total 60000 • Payroll and Related Expenses 284,039.63 1,120,832 (836,792.37) 95,291.24 93,405 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 Agency Advertising 274,875.74 520,000 (245,124.26) 47.14% 223,919.22 43,333 71120 Non -Agency Advertising 18,038.80 24,000 (5,961.20) 24.84% 11,992.06 2,000 Total 71100 • Advertising Expense 292,914.54 544,000 (251,085.46) 235,911.28 45,333 71200 • Agency Fees 26,250.00 157,500 (131,250.00) 83.33% 0.00 13,125 71300 • Promotion 71310 Promotion Expenses 10,754.57 109,100 (98,345.43) 90.14% 5,500.00 9,092 71320 Signage -Tourism 631.08 9,300 (8,668.92) 93.21% 0.00 775 71340 - Parks & Rec Promotion 10,000.00 10,000 0.00 -100.00% 10,000.00 2,000 71350 - Banners 0.00 5,100 (5,100.00) 100.00% 323.77 425 Total 71300 • Promotion 21,385.65 133,500 (112,114.35) 15,823.77 12,292 71400 • Printing 71410 Visitors Guide Expense 0.00 35,500 (35,500.00) 100.00% 0.00 4,437 71420 Other Brochures 2,791.57 28,000 (25,208.43) 90.03% 0.00 2,333 Total 71400 • Printing 2,791.57 63,500 (60,708.43) 0.00 6,770 71500 • Website 5,520.00 19,500 (13,980.00) 71.69% 500.00 1,624 71600 • Mailings 2,000.00 13,000 (11,000.00) 84.62% 0.00 1,000 Total 71000 • Marketing 350,861.76 931,000 (580,138.24) 252,235.05 80,144 72000 • Sales and Development 72100 • Promotional Items 1,482.77 12,000 (10,517.23) 87.64% 3.29 958 72200 - Meals 792.03 4,000 (3,207.97) 80.20% 237.82 374 72300 • Groups 2,984.91 3,885 (900.09) 23.17% 1,130.00 324 72400- Sports 1,395.00 11,000 (9,605.00) 87.32% 0.00 917 72500 • Meetings 4,256.67 8,500 (4,243.33) 49.92% 1,890.00 708 72600 - Memberships 5,878.12 26,000 (20,121.88) 77.39% 12.94 2,166 72700 • Tourism Development 873.20 6,710 (5,836.80) 86.99% 681.21 559 72800 - Training and Development 22,500 1,875 Total 72000 • Sales and Development 22,287.96 94,595 (72,307.04) 5,130.58 7,881 73000 • Office and Administrative Exp 73100 • Office Expenses Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual CONSOLIDATED Year -to -Date Budget %Actual of Bud et73110 Month Budget Office Supplies 13,572.78 11,100 fflOver/(Under)Remaining -22.28% 460.28 925 73120 Office Equipment Leases 2,148.11 6,500 66.95% 698.10 542 73130 Office Equipment Purchases 0.00 3,000 (,.) 100.00% 0.00 125 73140 Subscriptions 103.90 500 (396.10) 79.22% 0.00 41 Total 73100 • Office Expenses 15,824.79 21,100 (5,275.21) 1,158.38 1,633 73200 • Fees 73210 • Bank Service Charges 75.10 150 (74.90) -100.00% 22.10 15 73220 - Credit Card Fees 984.87 6,350 (5,365.13) 84.49% 354.98 529 Total 73200 • Fees 1,059.97 6,500 (5,440.03) 377.08 544 73400 • Business Taxes and Licenses 303.07 5,100 (4,796.93) 94.06% 0.00 342 73500 • Accounting, Audit, & Legal Fees 2,137.40 21,500 (19,362.60) 90.06% 549.80 616 73510 Accounting Fees 175.00 1,075 (900.00) 83.72% 0.00 0 73520 Audit Fees 0.00 14,190 (14,190.00) 100.00% 0.00 0 73530 Legal Fees 1,962.40 6,235 (4,272.60) 68.53% 548.80 600 73700 • Postage and Shipping 453.78 1,750 (1,296.22) 74.07% 100.00 121 73900 • Collection Expense 16,724.84 68,940 (52,215.16) 75.74% 5,330.02 5,745 Total 73000 • Office and Administrative Exp 36,503.85 124,890 (88,386.15) 7,515.28 9,001 74000 • Travel 74100 • Lodging 5,497.94 16,397 (10,899.06) 66.47% 1,581.32 1,366 74200- Mileage 479.25 1,825 (1,345.75) 73.74% 232.72 157 74300 • Transportation 5,002.02 14,250 (9,247.98) 64.90% 69.66 1,187 74400 - Meals Out of Town 1,728.51 4,750 (3,021.49) 63.61% 647.90 396 Total 74000 • Travel 12,707.72 37,222 (24,514.28) 2,531.60 3,106 75000 • IT Expenses 75100 • Computer Hardware 1,656.20 5,300 (3,643.80) 68.75% 1,656.20 1,691 75200 - Software Purchases and Subs 14,144.29 27,400 (13,255.71) 48.38% 6,571.47 2,283 75300 • IT Support and Consulting 9,997.00 40,000 (30,003.00) 75.01% 3,177.00 3,500 Total 75000 • IT Expenses 25,797.49 72,700 (46,902.51) 11,404.67 7,474 76000 • Insurance 76100 - Insurance - Building & Contents 0.00 14,457 (14,457.00) 100.00% 0.00 0 76200 • Insurance - W/C 0.00 1,502 (1,502.00) 100.00% 0.00 0 Total 76000 • Insurance 0.00 15,959 (15,959.00) 0.00 0 77000 • Facilities 77100 • Rent 3,825.00 15,300 (11,475.00) 75.00% 1,275.00 1,275 77200 • Internet/Telephone 7,237.05 30,120 (22,882.95) 75.97% 2,362.13 2,510 77300 • Utilities 77310 • Electric 16,622.58 58,340 (41,717.42) 71.51% 4,901.44 4,861 77320- Gas 7,029.94 10,884 (3,854.06) 35.41% 1,327.77 907 77330 • Water 3,335.79 12,480 (9,144.21) 73.27% 1,036.61 1,040 Total 77300 • Utilities 26,988.31 81,704 (54,715.69) 7,265.82 6,808 77400 • Repairs and Maintenance 38,936.62 264,000 (225,063.38) 85.25% 20,643.95 22,000 77500 • Janitorial Supplies 6,232.25 19,840 (13,607.75) 68.59% 1,759.12 1,653 77600 • Maintenance Contracts 7,192.51 39,344 (32,151.49) 81.72% 404.19 5,779 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR Actual CONSOLIDATED Year -to -Date Remaining % Budget of Bud et77800 Month Actual Budget • FFE & Improvements 10,250.05 145,000.95) 50vIer/(Under) 92.93% 612.23 10,000 Total 77000 • Facilities 100,661.79 595,308.21) 1,187,917.88 0.15 34,322.44 50,025 Total 70000 • Operating Expenses 548,820.57 1,871,674 (,322,853.43) 313,139.62 157,631 80000 • Grants Awarded 80100 Current Year Spring 0.00 125,000 (125,000.00) 100.00% 0.00 10,300 80200 Prior Year Fall 8,653.79 57,000 (48,346.21) 84.82% 0.00 4,750 80300 TheatreSquared Contribution 100,000.00 200,000 (100,000.00) 50.00% 100,000.00 0 Total 80000 • Grants Awarded 108,653.79 382,000 (273,346.21) 100,000.00 15,050 90000 • Other Expenses 90100 • Bond Payments 176,828.13 707,000 (530,171.87) 74.99% 58,942.71 58,917 90300 • Future Project Funding 90310 - Future Capital Improvements 25,929.00 103,716 (77,787.00) 0.00% 8,643.00 8,643 Total 90300 • Future Project Funding 25,929.00 103,716 (77,787.00) 8,643.00 8,643 Total 90000 • Other Expenses 202,757.13 810,716 (607,958.87) 67,585.71 67,560 Total Expense 1,187,917.88 4,398,722 (3,210,804.12) 72.99% 583$18.32 346,812 Net Income/(Loss) (214,795.43) 0 1 1(252,051.96)117,032 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 939,895.24 973,340.68 0.04 COST OF GOODS SOLD 3,544.64 (218.23) -1.06 TOTAL EXPENSE 1,035,070.21 1,187,917.88 0.15 NET INCOME/(LOSS) (91,630.33) (214,795.43) Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 788,830.12 3,481,178 (2,692,347.88) 77.34% 262,758.55 290,098 41200 PY HMR Taxes 20,991.28 20,477 514.28 -2.51% 3,742.62 1,706 Total 41000 • Hotel, Motel, Restaurant Taxes 809,821.40 3,501,655 (2,691,833.60) 266,501.17 291,804 42000 • Rental Income 42100 Facility Rental 0.00 42200 Rental Items 0.00 42300 Alcohol Sales 0.00 42400 Rental Services 0.00 Total 42000 • Rental Income 0.00 43000 • Event Income 43100 1st Thursday Income 0.00 9,000 (9,000.00) 100.00% 0.00 0 43200 LOTO Income 0.00 3,600 (3,600.00) 100.00% 0.00 0 43400 Other Event Income 0.00 2,000 (2,000.00) 100.00% 0.00 167 Total 43000 • Event Income 0.00 14,600 (14,600.00) 0.00 167 44000 • Sales 44100 Museum Store Sales 0.00 44200 Visitor Store Sales 44210 Regular Store Sales 3,979.41 12,500 (8,520.59) 68.16% 1,848.48 1,042 44220 Consignment Sales 780.73 5,500 (4,719.27) 85.80% 514.72 458 Total 44200 - Visitor Store Sales 4,760.14 18,000 (13,239.86) 73.55% 2,363.20 1,500 Total 44000 • Sales 4,760.14 18,000 (13,239.86) 2,363.20 1,500 45000 • Parking Revenue 45100 Parking Machine Revenue 0.00 45200 Parking Lease Revenue 0.00 Total 45000 • Parking Revenue 0.00 46000 • Ad Income 46100 Visitor Guide Ad Income 0.00 20,000 (20,000.00) 100.00% 0.00 0 46200 Banner Income 600.00 4,500 (3,900.00) 86.67% 150.00 375 Total 46000 • Ad Income 600.00 24,500 (23,900.00) 150.00 375 47000 • Museum Revenue 47100 Admission Revenue 0.00 47200 Contributions 0.00 47300 Membership Total 47000 • Museum Revenue 0.00 0 0.00 48000 • Other Revenue 48200 - Other Revenue 0.00 Total 48000 • Other Revenue 0.00 49000 • Interest and Investment Income 49001 Investment Account Interest 2,248.76 7,200 (4,951.24) 68.77% 702.09 600 49002 Checking Account Interest 1,303.08 4,200 (2,896.92) 68.97% 407.91 350 Total 49000 • Interest and Investment Income 3,551.84 11,400 (7,848.16) 1,110.00 950 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Total Income 818,733.38 3,570,155 (2,751,421.62) 77.07% 270,124.37 294,796 Cost of Goods Sold (2,247.85) (628.78) Gross Profit 816,485.53 3,570,155 269,495.59 294,796 Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 51200 Linens 0.00 51300 Alcohol & Bar Supply Expenses 51310 • Alcohol 0.00 51320 - Bar Supply Expenses 0.00 51400 • Rental Services 0.00 Total 51000 • Rental Expenses 0.00 52000 • Event Expenses 52100 1 st Thursday Expenses 225.00 35,000 (34,775.00) 99.36% 150.00 0 52200 LOTO Expenses 0.00 16,500 (16,500.00) 100.00% 0.00 0 52400 - Other Event Expenses 746.65 8,000 (7,253.35) (100.00) 0.00 665 Total 52000 • Event Expenses 971.65 59,500 (58,528.35) 150.00 665 53000 • Store purchases 53100 • Museum Store Expenses 53110 - Goods for Sale 0.00 53120 - Store Supplies 0.00 53200 - EF Store Expenses 53210 - Goods for Sale 1,345.27 15,000 (13,654.73) 91.03% 234.43 1,250 53220 - Store Supplies 0.00 3,500 (3,500.00) 100.00% 0.00 292 53300 • Consignment Expenses 0.00 4,000 (4,000.00) 100.00% Total 53000 • Store purchases 1,345.27 22,500 (21,154.73) 234.43 1,542 54000 • Museum Activities 54100 • Program 54110 • Group Visits 0.00 54130 Honoraria 0.00 54140 Other 0.00 Total 54100 • Program 0.00 54200 • Exhibit Expenses 0.00 54300 • Fundraising 0.00 Total 54000 • Museum Activities 0.00 55000 • In-kind Donations Cost 151.65 0 151.65 -100.00% Total 50000 • Rental and Event Expenses . 2,468.57 82,000 (79,531.43) 384.43 2,207 60000 • Payroll and Related Expenses 61000 Wages Expense 114,603.66 453,028 (338,424.34) 74.70% 37,270.65 37,752 62000 Payroll Tax Expense 62100 • Federal (941) Payroll Taxes 8,411.30 34,656 (26,244.70) 75.73% 2,704.55 2,888 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 62300 • SUTA 2,661.46 794 1,867.46 -235.20% 515.33 66 Total 62000 • Payroll Tax Expense 11,072.76 35,450 (24,377.24) 3,219.88 2,954 63000 • Benefits 63100 Health and Other Emp Insurance 18,148.14 62,212 (44,063.86) 70.83% 5,649.23 5,184 63200 Company Ret Contributions 3,126.43 13,537 (10,410.57) 76.90% 1,082.08 1,128 63300 Car Allowance 900.00 3,600 (2,700.00) 75.00% 300.00 300 63600 Employee Relations 254.22 2,200 (1,945.78) 88.44% 0.00 184 Total 63000 • Benefits 22,428.79 81,549 (59,120.21) 7,031.31 6,796 64000 • Contract Labor 800.00 16,500 (15,700.00) 95.15% 0.00 1,375 65000 • Payroll Processing Fees 1,533.00 8,500 (6,967.00) 81.96% 609.00 709 Total 60000 • Payroll and Related Expenses 150,438.21 595,027 (444,588.79) 48,130.84 49,586 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 • Agency Advertising 274,875.74 520,000 (245,124.26) 47.14% 223,919.22 43,333 71120 - Non -Agency Advertising 11,768.67 15,000 (3,231.33) 21.54% 8,161.05 1,250 Total 71100 • Advertising Expense 286,644.41 535,000 (248,355.59) 232,080.27 44,583 71200 • Agency Fees 26,250.00 157,500 (131,250.00) 0.00 13,125 71300 • Promotion 71310 Promotion Expenses 5,536.45 90,000 (84,463.55) 93.85% 3,000.00 7,500 71320 Signage -Tourism 631.08 8,000 (7,368.92) 92.11% 0.00 667 71340 - Parks & Rec Promotion 10,000.00 10,000 0.00 0.00% 10,000.00 2,000 71350 - Banners 0.00 5,100 (5,100.00) 100.00% 323.77 425 Total 71300 • Promotion 16,167.53 113,100 (96,932.47) 13,323.77 10,592 71400 • Printing 71410 - Visitors Guide Expense 0.00 35,500 (35,500.00) 100.00% 0.00 4,437 71420 • Other Brochures 2,544.67 22,000 (19,455.33) 88.43% 0.00 1,833 Total 71400 - Printing 2,544.67 57,500 (54,955.33) 0.00 6,270 71500 • Website 1,525.00 10,000 (8,475.00) 84.75% 500.00 833 71600 • Mailings 2,000.00 13,000 (11,000.00) 84.62% 0.00 1,000 Total 71000 • Marketing 335,131.61 886,100 (550,968.39) 245,904.04 76,403 72000 • Sales and Development 72100 Promotional Items 859.67 8,500 (7,640.33) 89.89% 3.29 708 72200 Meals 455.64 2,500 (2,044.36) 81.77% 155.24 208 72300 Groups 2,984.91 3,885 (900.09) 23.17% 1,130.00 324 72400 Sports 1,395.00 11,000 (9,605.00) 87.32% 0.00 917 72500 Meetings 4,203.52 7,500 (3,296.48) 43.95% 1,890.00 625 72600 Memberships 5,322.06 24,000 (18,677.94) 77.82% (12.06) 2,000 72700 Tourism Development 873.20 6,460 (5,586.80) 86.48% 681.21 538 72800 Training and Development 2,679.39 8,500 (5,820.61) 68.48% 866.00 708 Total 72000 • Sales and Development 18,773.39 72,345 (53,571.61) 4,713.68 6,028 73000 • Office and Administrative Exp 73100 • Office Expenses Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 73110 Office Supplies 10,822.33 6,100 4,722.33 -77.42% 182.50 508 73120 Office Equipment Leases 997.21 4,800 (3,802.79) 79.22% 349.99 400 73130 Office Equipment Purchases 0.00 1,500 (1,500.00) 100.00% 0.00 0 73140 Subscriptions 84.00 400 (316.00) 79.00% 0.00 33 Total 73100 • Office Expenses 11,903.54 12,800 (896.46) 532.49 941 73200 • Fees 73210 Bank Service Charges 55.10 150 (94.90) 63.27% 22.10 15 73220 Credit Card Fees 179.96 1,600 (1,420.04) 88.75% 70.30 133 Total 73200 • Fees 235.06 1,750 (1,514.94) 92.40 148 73400 • Business Taxes and Licenses 1,000 (1,000.00) 100.00% 0.00 0 73500 • Accounting, Audit, & Legal Fees 2,062.40 21,500 (19,437.60) 90.41% 548.80 600 73510 Accounting Fees 100.00 1,075 (975.00) 90.70% 0.00 1 0 73520 Audit Fees 0.00 14,190 (14,190.00) 100.00% 0.00 0 73530 - Legal Fees 1,962.40 6,235 (4,272.60) 68.53% 548.80 600 73700 • Postage and Shipping 407.64 1,300 (892.36) 68.64% 100.00 100 73900 • Collection Expense 16,724.84 68,940 (52,215.16) 75.74% 5,330.02 5,745 Total 73000 • Office and Administrative Exp 31,333.48 107,290 (75,956.52) 6,603.71 7,534 74000 • Travel 74100 • Lodging 3,972.86 11,297 (7,324.14) 64.83% 781.34 941 74200- Mileage 15.36 700 (684.64) 97.81% 0.00 64 74300 • Transportation 1,784.63 10,050 (8,265.37) 82.24% 64.60 837 74400 - Meals Out of Town 1,218.59 2,500 (1,281.41) 51.26% 458.45 208 Total 74000 • Travel 6,991.44 24,547 (17,555.56) 1,304.39 2,050 75000 • IT Expenses 75100 • Computer Hardware 0.00 3,000 (3,000.00) 100.00% 0.00 1,500 75200 - Software Purchases and Subs 12,443.83 22,000 (9,556.17) 43.44% 4,958.99 1,833 75300 • IT Support and Consulting 8,231.00 28,000 (19,769.00) 70.60% 2,635.50 2,500 Total 75000 • IT Expenses 20,674.83 53,000 (32,325.17) 7,594.49 5,833 76000• Insurance 76100 - Insurance - Building & Contents 0.00 6,687 (6,687.00) 100.00% 0.00 0 76200 • Insurance - W/C 0.00 1,502 (1,502.00) 100.00% 0.00 0 Total 76000 • Insurance 0.00 8,189 (8,189.00) 0.00 0 77000 • Facilities 77100 • Rent 0.00 77200 • Internet/Telephone 2,997.97 12,300 (9,302.03) 75.63% 992.34 1,025 77300 • Utilities 77310 • Electric 2,225.31 6,000 (3,774.69) 62.91% 572.36 500 77320- Gas 0.00 0 0.00 0.00 0 77330• Water 183.84 720 (536.16) 74.47% 65.59 60 Total 77300 • Utilities 2,409.15 6,720 (4,310.85) 637.95 560 77400 • Repairs and Maintenance 17,643.01 97,000 (79,356.99) 81.81% 17,393.88 8,083 77500 • Janitorial Supplies 19.18 850 (830.82) 97.74% 0.00 71 77600 • Maintenance Contracts 0.00 0 0.00 -100.00% 0.00 2,500 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 77800 • HE & Improvements 0.00 25,000 (25,000.00) 100.00% (2,247.85) -1.67 Total 77000 • Facilities 23,069.31 141,870 (118,800.69) NET INCOME/(LOSS) 19,024.17 12,239 Total 70000 • Operating Expenses 435,974.06 1,293,341 (857,366.94) 285,144.48 110,087 80000 • Grants Awarded 80100 Current Year Spring 0.00 125,000 (125,000.00) 100.00% 0.00 10,300 80200 Prior Year Fall 8,653.79 57,000 (48,346.21) 84.82% 0.00 4,750 80300 TheatreSquared Contribution 100,000.00 200,000 (100,000.00) 50.00% 100,000.00 0 Total 80000 • Grants Awarded 108,653.79 382,000 (273,346.21) 100,000.00 15,050 90000. Other Expenses 90100 Bond Payments 176,828.13 707,000 (530,171.87) 58,942.71 58,917 90300 Future Project Funding 90310 - Future Capital Improvements 25,929.00 103,716 (77,787.00) 8,643.00 8,643 Total 90300 • Future Project Funding 25,929.00 103,716 (77,787.00) 8,643.00 8,643 Total 90000 • Other Expenses 202,757.13 810,716 (607,958.87) 67,585.71 67,560 Total Expense 900,291.76 3,163,084 (2,262,792.24)1 71.54% 501,245.46 244,490 Net Income/(Loss) (83,806.23)1 407,071 1 1 (231,749.87)1 50,306 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 779,496.11 818,733.38 0.05 COST OF GOODS SOLD 3,360.16 (2,247.85) -1.67 TOTAL EXPENSE 775,114.71 900,291.76 0.16 NET INCOME/(LOSS) 7,741.56 (83,806.23) Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 0.00 41200 PY HMR Taxes 0.00 Total 41000 • Hotel, Motel, Restaurant Taxes 0.00 42000 • Rental Income 42100 Facility Rental 102,468.50 615,000 (512,531.50) 83.34% 47,000.00 51,250 42200 Rental Items 7,425.00 54,000 (46,575.00) 86.25% 3,350.00 1 4,500 42300 Alcohol Sales 22,018.47 59,000 (36,981.53) 62.68% 4,282.39 4,917 42400 Rental Services 15,496.10 38,000 (22,503.90) 59.22% 2,832.88 3,166 Total 42000 • Rental Income 147,408.07 766,000 (618,591.93) 57,465.27 63,833 43000 • Event Income 43100 1st Thursday Income 0.00 0 0.00 43200 LOTO Income 0.00 0 0.00 43400 Other Event Income 432.81 0 432.81 -100.00% 155.71 0 Total 43000 • Event Income 432.81 0 432.81 155.71 0 44000 • Sales 44100 Museum Store Sales 0.00 44200 Visitor Store Sales 44210 Regular Store Sales 0.00 44220 Consignment Sales 0.00 Total 44200 - Visitor Store Sales 0.00 Total 44000 • Sales 0.00 45000 • Parking Revenue 45100 Parking Machine Revenue 3,256.65 7,500 (4,243.35) 56.58% 1,484.15 625 45200 Parking Lease Revenue 0.00 18,000 (18,000.00) 100.00% 0.00 1,500 Total 45000 • Parking Revenue 3,256.65 25,500 (22,243.35) 1,484.15 2,125 46000 • Ad Income 46100 Visitor Guide Ad Income 0.00 46200 Banner Income 0.00 Total 46000 • Ad Income 0.00 47000 • Museum Revenue 47100 Admission Revenue 0.00 47200 Contributions 0.00 47300 Membership Total 47000 • Museum Revenue 0.00 0 0.00 48000 • Other Revenue 48200 - Other Revenue 0.00 Total 48000 • Other Revenue 0.00 49000 • Interest and Investment Income 49001 Investment Account Interest 0.00 49002 Checking Account Interest 300.82 1,367 (1,066.18) 77.99% 110.99 114 Total 49000 • Interest and Investment Income 300.82 1,367 (1,066.18) 110.99 114 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Total Income 151,398.35 792,867 (641,468.65) 80.90% 59,216.12 66,072 Cost of Goods Sold Gross Profit 151,398.35 792,867 59,216.12 66,072 Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 0 0.00 (100.00) 51200 Linens 7,350.17 31,000 (23,649.83) 76.29% 3,028.20 2,583 51300 Alcohol & Bar Supply Expenses 51310 • Alcohol 6,312.93 28,200 (21,887.07) 77.61% 379.55 2,350 51320 - Bar Supply Expenses 1,178.61 1,800 (621.39) 34.52% 186.68 150 51400 • Rental Services 9,705.69 33,000 (23,294.31) 70.59% 0.00 2,750 Total 51000 • Rental Expenses 24,547.40 94,000 (69,452.60) 3,594.43 7,833 52000 • Event Expenses 52100 1 st Thursday Expenses 0.00 52200 LOTO Expenses 0.00 52400 Other Event Expenses 417.00 0 417.00 -100.00% 163.00 0 Total 52000 • Event Expenses 417.00 0 417.00 163.00 0 53000 • Store purchases 53100 • Museum Store Expenses 53110 - Goods for Sale 53120 - Store Supplies 53200 - EF Store Expenses 53210 - Goods for Sale 53220 - Store Supplies 53300 • Consignment Expenses 0.00 Total 53000 • Store purchases 0.00 54000 • Museum Activities 54100 • Program 54110 • Group Visits 0.00 54130 Honoraria 0.00 54140 Other Total 54100 • Program 0.00 54200 • Exhibit Expenses 0.00 54300 • Fundraising 0.00 Total 54000 • Museum Activities 0.00 55000 • In-kind Donations Cost 0.00 Total 50000 • Rental and Event Expenses . 24,964.40 94,000 (69,035.60) 3,757.43 7,833 60000 • Payroll and Related Expenses 61000 Wages Expense 70,352.10 280,751 (210,398.90) 74.94% 24,628.29 23,396 62000 Payroll Tax Expense 62100 • Federal (941) Payroll Taxes 5,288.24 21,477 (16,188.76)1 75.38% 1,825.98 1,789 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 62300 • SUTA 1,724.06 766 958.06 -125.07% 373.70 64 Total 62000 • Payroll Tax Expense 7,012.30 22,243 (15,230.70) 2,199.68 1,853 63000 • Benefits 63100 Health and Other Emp Insurance 6,752.70 24,206 (17,453.30) 72.10% 2,558.23 2,018 63200 Company Ret Contributions 292.50 6,833 (6,540.50) 95.72% 97.50 569 63300 Car Allowance 0.00 0.00 0 63600 Employee Relations 189.96 1,500 (1,310.04) 87.34% 17.73 125 Total 63000 • Benefits 7,235.16 32,539 (25,303.84) 2,673.46 2,712 64000 • Contract Labor 21,856.00 66,500 (44,644.00) 67.13% 8,256.00 5,542 65000 • Payroll Processing Fees 0.00 Total 60000 • Payroll and Related Expenses 106,455.56 402,033 (295,577.44) 37,757.43 33,503 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 • Agency Advertising 0.00 0 71120 - Non -Agency Advertising 7.92 3,000 (2,992.08) -100.00% 0.00 250 Total 71100 • Advertising Expense 7.92 3,000 (2,992.08) 0.00 250 71200 • Agency Fees 0.00 71300 • Promotion 71310 Promotion Expenses 4,768.12 18,500 (13,731.88) 74.23% 2,500.00 1,542 71320 Signage -Tourism 0.00 1,300 (1,300.00) 100.00% 0.00 108 71340 - Parks & Rec Promotion 0.00 71350 - Banners 0.00 Total 71300 • Promotion 4,768.12 19,800 (15,031.88) 2,500.00 1,650 71400 • Printing 71410 - Visitors Guide Expense 0.00 71420. Other Brochures 0.00 5,000 (5,000.00) 100.00% 0.00 417 Total 71400 - Printing 0.00 5,000 (5,000.00) 0.00 417 71500 • Website 50.00 3,500 291 71600 • Mailings 0.00 Total 71000 • Marketing 4,826.04 31,300 (26,473.96) 2,500.00 2,608 72000 • Sales and Development 72100 Promotional Items 462.08 3,000 (2,537.92) 84.60% 0.00 250 72200 Meals 331.20 1,500 (1,168.80) 77.92% 82.58 125 72300 Groups 0.00 0.00 72400 Sports 0.00 0.00 72500 Meetings 53.15 1,000 (946.85) 94.69% 0.00 83 72600 Memberships 250.00 1,000 (750.00) 75.00% 0.00 83 72700 Tourism Development 0.00 0.00 -100.00% 72800 Training and Development 1,120.79 12,000 69.99 1,000 Total 72000 • Sales and Development 2,217.22 18,500 (16,282.78) 152.57 1,541 73000 • Office and Administrative Exp 73100 • Office Expenses Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 73110 Office Supplies 2,173.21 3,000 (826.79) 27.56% 37.85 250 73120 Office Equipment Leases 1,150.90 1,700 (549.10) 32.30% 348.11 142 73130 Office Equipment Purchases 0.00 1,500 (1,500.00) 100.00% 0.00 125 73140 Subscriptions 0.00 100 (100.00) 100.00% 0.00 8 Total 73100 • Office Expenses 3,324.11 6,300 (2,975.89) 385.96 525 73200 • Fees 73210 Bank Service Charges 0.00 0 0.00 73220 Credit Card Fees 522.82 4,500 (3,977.18) 88.38% 205.08 375 Total 73200 • Fees 522.82 4,500 (3,977.18) 205.08 375 73400 • Business Taxes and Licenses 303.07 4,000 (3,696.93) 92.42% 334 73500 • Accounting, Audit, & Legal Fees 0.00 1.00 16 73510 Accounting Fees 0.00 73520 Audit Fees 0.00 73530 - Legal Fees 0.00 73700 • Postage and Shipping 1.00 200 (199.00) 99.50% 73900 • Collection Expense 0.00 Total 73000 • Office and Administrative Exp 4,151.00 15,000 (10,849.00) 592.04 1,250 74000 • Travel 74100 • Lodging 1,525.08 3,600 (2,074.92) 57.64% 799.98 300 74200- Mileage 328.18 1,000 (671.82) 67.18% 232.72 83 74300 • Transportation 3,198.95 3,000 198.95 -6.63% 5.06 250 74400 - Meals Out of Town 494.92 2,000 (1,505.08) 75.25% 189.45 167 Total 74000 • Travel 5,547.13 9,600 (4,052.87) 1,227.21 800 75000 • IT Expenses 75100 Computer Hardware 1,656.20 1,800 (143.80) 7.99% 1,656.20 150 75200 Software Purchases and Subs 1,613.46 5,000 (3,386.54) 67.73% 1,583.48 417 75300 IT Support and Consulting 1,766.00 12,000 (10,234.00) -100.00% 541.50 1,000 Total 75000 • IT Expenses 5,035.66 18,800 (13,764.34) 3,781.18 1,567 76000• Insurance 76100 Insurance - Building & Contents 0.00 2,804 (2,804.00) 100.00% 76200 Insurance - W/C 0.00 0.00 Total 76000•Insurance 0.00 2,804 (2,804.00) 0.00 0 77000 • Facilities 77100 • Rent 0.00 77200 • Internet/Telephone 3,038.55 13,500 (10,461.45) 77.49% 1,017.51 1,125 77300 • Utilities 77310 • Electric 14,003.92 50,000 (35,996.08) 71.99% 4,216.38 4,166 77320- Gas 5,499.89 9,000 (3,500.11) 38.89% 1,025.42 750 77330 • Water 1,939.46 9,720 (7,780.54) 80.05% 748.44 810 Total 77300 • Utilities 21,443.27 68,720 (47,276.73) 5,990.24 5,726 77400 • Repairs and Maintenance 6,358.47 20,000 (13,641.53) 68.21% 491.28 1,667 77500 • Janitorial Supplies 5,969.21 17,640 (11,670.79) 66.16% 1,759.12 1,470 77600 Maintenance Contracts 6,863.56 38,000 (31,136.44) 81.94% 324.12 3,167 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 77800 • HE & Improvements 9,650.05 45,000 (35,349.95) 78.56% 12.23 3,750 Total 77000 • Facilities 53,323.11 202,860 (149,536.89) 9,594.50 16,905 Total 70000 • Operating Expenses 75,100.16 298,864 (223,763.84) 17,847.50 24,671 80000 • Grants Awarded 80100 Current Year Spring 0.00 80200 Prior Year Fall 0.00 80300 TheatreSquared Contribution Total 80000 • Grants Awarded 0.00 0 0.00 90000. Other Expenses 90100 Bond Payments 0.00 90300 Future Project Funding 90310 - Future Capital Improvements 0.00 Total 90300 • Future Project Funding 0.00 Total 90000 • Other Expenses [Net 0.00 otal Expense 206,520.12 794,897 (588,376.88) 74.02% 59,362.36 66,007 Income/(Loss) (55,121.77) (2,030) (146.24) 65 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 154,349.68 151,398.35 -0.02 COST OF GOODS SOLD 0.00 TOTAL EXPENSE 201,055.98 206,520.12 0.03 NET INCOME/(LOSS) (46,706.30) (55,121.77) Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 0.00 41200 PY HMR Taxes 0.00 Total 41000 • Hotel, Motel, Restaurant Taxes 0.00 0 0.00 42000 • Rental Income 42100 Facility Rental 499.05 3,500 (3,000.95) 85.74% 200.00 291 42200 Rental Items 0.00 42300 Alcohol Sales 0.00 42400 Rental Services 0.00 Total 42000 • Rental Income 499.05 3,500 (3,000.95) 200.00 291 43000 • Event Income 43100 1st Thursday Income 0.00 43200 LOTO Income 0.00 43400 Other Event Income 750.18 3,000 (2,249.82) 74.99% 534.83 250 Total 43000 • Event Income 750.18 3,000 (2,249.82) 534.83 250 44000 • Sales 44100 Museum Store Sales 1,130.41 8,500 (7,369.59) 86.70% 629.18 709 44200 Visitor Store Sales 44210 Regular Store Sales 0.00 44220 Consignment Sales 0.00 Total 44200 - Visitor Store Sales Total 44000 • Sales 1,130.41 8,500 (7,369.59) 629.18 709 45000 • Parking Revenue 45100 Parking Machine Revenue 0.00 45200 Parking Lease Revenue 0.00 Total 45000 • Parking Revenue 0.00 0 0.00 46000 • Ad Income 46100 Visitor Guide Ad Income 0.00 46200 Banner Income 0.00 Total 46000 • Ad Income 0.00 0 0.00 47000 • Museum Revenue 47100 Admission Revenue 0.00 500 (500.00) 100.00% 42 47200 Contributions 816.88 20,000 (19,183.12) 95.92% 378.12 1,667 47300 Membership Total 47000 • Museum Revenue 816.88 20,500 816.88 378.12 1,709 48000 • Other Revenue 48200 - Other Revenue 0.00 Total 48000 • Other Revenue 0.00 49000 • Interest and Investment Income 49001 Investment Account Interest 0.00 49002 Checking Account Interest 12.43 1 200 1 (187.57)1 93.79% 5.07 1 17 Total 49000 • Interest and Investment Income 12.43 1 200 1 (187.57) 5.07 1 17 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Total Income 3,208.95 35,700 (11,991.05) 91.01% 1,747.20 2,976 Cost of Goods Sold 2,029.62 807.45 Gross Profit 5,238.57 35,700 (11,991.05) 2,554.65 2,976 Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 500 (500.00) 100.00% 42 51200 Linens 0.00 500 (500.00) 100.00% 42 51300 - Alcohol & Bar Supply Expenses 51310 Alcohol 0.00 51320 Bar Supply Expenses 0.00 51400 • Rental Services 0.00 Total 51000 • Rental Expenses 0.00 1,000 (1,000.00) 0.00 84 52000 • Event Expenses 52100 - 1st Thursday Expenses 0.00 52200 • LOTO Expenses 0.00 52400 - Other Event Expenses 5,294.93 15,000 (9,705.07) 64.70% 3,103.51 1,250 Total 52000 • Event Expenses 5,294.93 15,000 (9,705.07) 3,103.51 1,250 53000 • Store purchases 53100 • Museum Store Expenses 53110 - Goods for Sale 2,819.65 5,000 (2,180.35) 43.61% 26.40 417 53120 - Store Supplies 615.93 500 115.93 -23.19% 29.98 42 53200 - EF Store Expenses 53210 - Goods for Sale 0.00 53220 - Store Supplies 0.00 53300 • Consignment Expenses 0.00 Total 53000 • Store purchases 3,435.58 5,500 (2,064.42) 56.38 459 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 250 (250.00) 100.00% 21 54130 Honoraria 0.00 500 (500.00) 100.00% 41 54140 Other 0.00 5,000 (5,000.00) 100.00% 417 Total 54100 • Program 0.00 5,750 (5,750.00) 0.00 479 54200 • Exhibit Expenses 4,484.28 5,000 (515.72) 10.31% 417 54300 • Fundraising 2,999.00 5,250 (2,251.00) 42.88% 437 Total 54000 • Museum Activities 7,483.28 16,000 (8,516.72) 0.00 1,333 55000 • In-kind Donations Cost 0 0.00 0.00% Total 50000 • Rental and Event Expenses . 16,213.79 37,500 (21,286.21) 3,159.89 3,126 60000 • Payroll and Related Expenses 61000 • Wages Expense 20,746.12 86,870 (66,123.88) 76.12% 7,220.64 7,240 62000 • Payroll Tax Expense 62100 • Federal (941) Payroll Taxes 1,511.68 6,646 (5,134.32)1 77.25% 523.23 554 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 62300 • SUTA 561.76 249 312.76 -125.61% 161.25 21 Total 62000 • Payroll Tax Expense 2,073.44 6,895 (4,821.56) 684.48 575 63000 • Benefits 63100 - Health and Other Emp Insurance 3,260.85 13,045 (9,784.15) 75.00% 1,086.94 1,087 63200 • Company Ret Contributions 367.50 2,262 (1,894.50) 83.75% 122.50 189 63300 - Car Allowance 63600 • Employee Relations 79.95 300 (220.05) 73.35% 22.41 25 Total 63000 • Benefits 3,708.30 15,607 (11,898.70) 1,231.85 1,301 64000 • Contract Labor 90.00 0 90.00 0.00 90.00 0 65000 • Payroll Processing Fees Total 60000 • Payroll and Related Expenses 26,617.86 109,372 (82,754.14) 9,226.97 9,116 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 Agency Advertising 0.00 0 71120 Non -Agency Advertising 6,262.21 6,000 262.21 -4.37% 3,831.01 500 Total 71100 • Advertising Expense 6,262.21 6,000 262.21 3,831.01 500 71200 • Agency Fees 0.00 71300 • Promotion 71310 Promotion Expenses 450.00 600 (150.00) -100.00% 0.00 50 71320 Signage -Tourism 0.00 71340 - Parks & Rec Promotion 0.00 71350 - Banners 0.00 Total 71300 • Promotion 450.00 600 (150.00) 0.00 50 71400 • Printing 71410 Visitors Guide Expense 0.00 71420 Other Brochures 246.90 1,000 (753.10) 75.31% 0.00 83 Total 71400 • Printing 246.90 1,000 (753.10) 0.00 83 71500 • Website 3,945.00 6,000 (2,055.00) (100.00) 500 71600 • Mailings 0.00 0 0.00 0.00% Total 71000 • Marketing 10,904.11 13,600 (2,695.89) 3,831.01 1,133 72000 • Sales and Development 72100 • Promotional Items 161.02 500 (338.98) 67.80% 72200 - Meals 5.19 0.00 41 72300 • Groups 0.00 72400- Sports 0.00 72500 • Meetings 0.00 72600 - Memberships 306.06 1,000 (693.94) 69.39% 25.00 83 72700 • Tourism Development 0.00 250 (250.00) 100.00% 0.00 21 72800 - Training and Development 825.08 2,000 (1,174.92) 58.75% 239.33 167 Total 72000 • Sales and Development 1,297.35 3,750 (2,452.65) 264.33 312 73000 • Office and Administrative Exp 73100 • Office Expenses Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 73110 Office Supplies 577.24 2,000 (1,422.76) 71.14% 239.93 167 73120 Office Equipment Leases 0.00 0 73130 Office Equipment Purchases 0.00 0 0.00 (100.00) 73140 Subscriptions 19.90 0 19.90 (100.00) Total 73100 • Office Expenses 597.14 2,000 (1,402.86) 239.93 167 73200 • Fees 73210 • Bank Service Charges 20.00 0 20.00 -100.00% 73220 - Credit Card Fees 282.09 250 32.09 -12.84% 79.60 21 Total 73200 • Fees 302.09 250 52.09 79.60 21 73400 • Business Taxes and Licenses 100 (100.00) 100.00% 8 73500 • Accounting, Audit, & Legal Fees 75.00 0 75.00 (100.00) 73510 Accounting Fees 75.00 73520 Audit Fees 0.00 73530 Legal Fees 0.00 73700 • Postage and Shipping 45.14 250 (204.86) 81.94% 21 73900 • Collection Expense 0.00 Total 73000 • Office and Administrative Exp 1,019.37 2,600 (1,580.63) 319.53 217 74000 • Travel 74100 • Lodging 0.00 1,500 (1,500.00) 100.00% 125 74200- Mileage 135.71 125 10.71 -8.57% 10 74300 • Transportation 18.44 1,200 (1,181.56) 98.46% 100 74400 - Meals Out of Town 15.00 250 (235.00) 94.00% 21 Total 74000 • Travel 169.15 3,075 (2,905.85) 0.00 256 75000 • IT Expenses 75100 Computer Hardware 0.00 500 (500.00) 100.00% 0.00 41 75200 Software Purchases and Subs 87.00 400 (313.00) -100.00% 29.00 33 75300 • IT Support and Consulting 0.00 0 0.00 0.00% 0.00 Total 75000 • IT Expenses 87.00 900 (813.00) 29.00 74 76000 • Insurance 76100 - Insurance - Building & Contents 0.00 306 (306.00) 100.00% 76200 • Insurance - W/C 0.00 Total 76000 • Insurance 0.00 306 (306.00) 0.00 0 77000 • Facilities 77100 • Rent 3,600.00 14,400 (10,800.00) 75.00% 1,200.00 1,200 77200 • Internet/Telephone 754.37 2,520 (1,765.63) 70.06% 203.56 210 77300 • Utilities 77310 • Electric 243.11 1,260 (1,016.89) 80.71% 83.10 105 77320- Gas 585.13 1,020 (434.87) 42.63% 140.88 85 77330 • Water 167.10 1,320 (1,152.90) 87.34% 58.75 110 Total 77300 • Utilities 995.34 3,600 (2,604.66) 282.73 300 77400 • Repairs and Maintenance 12,713.03 22,000 (9,286.97) 42.21% 2,946.58 1,833 77500 • Janitorial Supplies 222.74 750 (527.26) 70.30% 0.00 62 77600 • Maintenance Contracts 65.85 0 65.85 -100.00% 21.95 0 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR TOTAL REVENUE COST OF GOODS SOLD TOTAL EXPENSE NET INCOME/(LOSS) 2017 2018 % Change 6,049.45 3,208.95 -0.47 184.48 2,029.62 10.00 52,079.32 74,659.96 0.43 (45,845.39)1 (69,421.39) Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 77800 • FFE & Improvements 0.00 0 0.00 0.00% Total 77000 • Facilities 18,351.33 43,270 (24,918.67) 4,654.82 3,605 Total 70000 • Operating Expenses 31,828.31 67,501 (35,672.69) 9,098.69 5,597 80000 • Grants Awarded 80100 Current Year Spring 0.00 80200 Prior Year Fall 0.00 80300 TheatreSquared Contribution Total 80000 • Grants Awarded 0.00 0 0.00 90000. Other Expenses 90100 Bond Payments 0.00 90300 Future Project Funding 90310 Future Capital Improvements 0.00 Total 90300 • Future Project Funding 0.00 0 0.00 Total 90000 • Other Expenses 0.00 0 0.00 Total Expense 74,659.96 214,373 (139,713.04) 65.17% 21,485.55 17,839 Net Income/(Loss) (69,421.39) (178,673) 1 (18,930.90) (14,863) COMPARISON OF CURRENT YEAR & PRIOR YEAR TOTAL REVENUE COST OF GOODS SOLD TOTAL EXPENSE NET INCOME/(LOSS) 2017 2018 % Change 6,049.45 3,208.95 -0.47 184.48 2,029.62 10.00 52,079.32 74,659.96 0.43 (45,845.39)1 (69,421.39) Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual W -S House Year -to -Date Month Budget Over/(Under) Remaining % Actual Budget Bud et of Bud et Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 0.00 41200 PY HMR Taxes 0.00 Total 41000 • Hotel, Motel, Restaurant Taxes 0.00 42000 • Rental Income 42100 Facility Rental 0.00 42200 Rental Items 0.00 42300 Alcohol Sales 0.00 42400 Rental Services 0.00 Total 42000 • Rental Income 0.00 43000 • Event Income 43100 1st Thursday Income 0.00 43200 LOTO Income 0.00 43400 Other Event Income 0.00 Total 43000 • Event Income 0.00 44000 • Sales 44100 Museum Store Sales 0.00 44200 Visitor Store Sales 44210 Regular Store Sales 0.00 44220 Consignment Sales 0.00 Total 44200 - Visitor Store Sales 0.00 Total 44000 • Sales 0.00 45000 • Parking Revenue 45100 Parking Machine Revenue 0.00 45200 Parking Lease Revenue 0.00 Total 45000 • Parking Revenue 0.00 46000 • Ad Income 46100 Visitor Guide Ad Income 0.00 46200 Banner Income 0.00 Total 46000 • Ad Income 0.00 47000 • Museum Revenue 47100 Admission Revenue 0.00 47200 Contributions 0.00 47300 Membership Total 47000 • Museum Revenue 0.00 0 0.00 48000 • Other Revenue 48200 - Other Revenue 0.00 Total 48000 • Other Revenue 0.00 49000 • Interest and Investment Income 49001 Investment Account Interest 0.00 49002 Checking Account Interest 0.00 Total 49000 • Interest and Investment Income 0.00 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual W -S House Year -to -Date Month Budget Over/(Under) Remaining % Actual Budget Bud et of Bud et Total Income 0.00 0 0.00 Cost of Goods Sold Gross Profit 0.00 Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 51200 Linens 0.00 51300 Alcohol & Bar Supply Expenses 51310 Alcohol 0.00 51320 Bar Supply Expenses 0.00 51400 Rental Services 0.00 Total 51000 • Rental Expenses 0.00 52000 • Event Expenses 52100 1 st Thursday Expenses 0.00 52200 LOTO Expenses 0.00 52400 Other Event Expenses 0 0.00 Total 52000 • Event Expenses 0.00 53000 • Store purchases 53100 • Museum Store Expenses 53110 - Goods for Sale 0.00 53120 - Store Supplies 0.00 53200 - EF Store Expenses 53210 - Goods for Sale 0.00 53220 - Store Supplies 0.00 53300 Consignment Expenses 0.00 Total 53000 • Store purchases 0.00 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 54130 Honoraria 0.00 54140 Other Total 54100 • Program 0.00 54200 • Exhibit Expenses 0.00 54300 • Fundraising 0.00 Total 54000 • Museum Activities 0.00 55000 • In-kind Donations Cost 0.00 Total 50000 • Rental and Event Expenses . 0.00 60000 • Payroll and Related Expenses 61000 Wages Expense 0.00 62000 Payroll Tax Expense 62100 Federal (941) Payroll Taxes 0.00 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual W -S House Year -to -Date Month Budget Over/(Under) Remaining % Actual Budget Bud et of Bud et 62300 • SUTA 0.00 Total 62000 • Payroll Tax Expense 0.00 63000 • Benefits 63100 Health and Other Emp Insurance 0.00 63200 Company Ret Contributions 0.00 63300 Car Allowance 0.00 63600 Employee Relations 0.00 Total 63000 • Benefits 0.00 64000 • Contract Labor 528.00 14,400 176.00 1,200 65000 • Payroll Processing Fees Total 60000 • Payroll and Related Expenses 528.00 14,400 176.00 1,200 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 • Agency Advertising 0.00 71120 - Non -Agency Advertising 0.00 Total 71100 • Advertising Expense 0.00 71200 • Agency Fees 0.00 71300 • Promotion 71310 Promotion Expenses 0.00 71320 Signage -Tourism 0.00 71340 - Parks & Rec Promotion 0.00 71350 - Banners Total 71300 • Promotion 0.00 71400 • Printing 71410 - Visitors Guide Expense 0.00 71420 • Other Brochures 0.00 Total 71400 - Printing 0.00 71500 • Website 0.00 71600 • Mailings 0.00 Total 71000 • Marketing 0.00 72000 • Sales and Development 72100 Promotional Items 0.00 72200 Meals 0.00 72300 Groups 0.00 72400 Sports 0.00 72500 Meetings 0.00 72600 Memberships 0.00 72700 Tourism Development 0.00 72800 Training and Development Total 72000 • Sales and Development 0.00 73000 • Office and Administrative Exp 73100 • Office Expenses Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 Actual W -S House Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 73110 Office Supplies 0.00 0 0.00 0.00% 73120 Office Equipment Leases 0.00 73130 Office Equipment Purchases 0.00 73140 Subscriptions 0.00 Total 73100 • Office Expenses 0.00 0 0.00 73200 • Fees 73210 Bank Service Charges 0.00 73220 Credit Card Fees 0.00 Total 73200 • Fees 0.00 73400 • Business Taxes and Licenses 73500 • Accounting, Audit, & Legal Fees 0.00 73510 Accounting Fees 0.00 73520 Audit Fees 0.00 73530 - Legal Fees 0.00 73700 • Postage and Shipping 0.00 73900 • Collection Expense 0.00 Total 73000 • Office and Administrative Exp 0.00 74000 • Travel 74100 • Lodging 0.00 74200. Mileage 0.00 74300 • Transportation 0.00 74400 - Meals Out of Town 0.00 Total 74000 • Travel 0.00 75000 • IT Expenses 75100 Computer Hardware 0.00 75200 Software Purchases and Subs 0.00 75300 IT Support and Consulting 0.00 Total 75000 • IT Expenses 0.00 76000• Insurance 76100 Insurance - Building & Contents 4,660 (4,660.00) 100.00% 76200 Insurance - W/C 0.00 Total 76000 • Insurance 0.00 4,660 (4,660.00) 77000 • Facilities 77100 • Rent 225.00 900 (675.00) (100.00) 75.00 75 77200 • Internet/Telephone 446.16 1,800 (1,353.84) (100.00) 148.72 150 77300 • Utilities 77310 • Electric 150.24 1,080 (929.76) 86.09% 29.60 90 77320- Gas 944.92 864 80.92 -9.37% 161.47 72 77330 • Water 1,045.39 720 325.39 -45.19% 163.83 60 Total 77300 • Utilities 2,140.55 2,664 (523.45) 354.90 222 77400 • Repairs and Maintenance 2,222.11 125,000 (122,777.89) -100.00% (187.79) 10,417 77500 • Janitorial Supplies 21.12 600 (578.88) 0.00 50 77600 • Maintenance Contracts 263.10 1,344 (1,080.90) 80.42% 58.12 112 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ March 31, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 0.00 0.00 0.00 COST OF GOODS SOLD TOTAL EXPENSE 6,820.20 1 6,446.04 1 -0.05 NET INCOME/(LOSS) (6,820.20) (6,446.04) Actual W -S House Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 77800 • FFE & Improvements 600.00 75,000 (74,400.00) 99.20% 600.00 6,250 Total 77000 • Facilities 5,918.04 207,308 (201,389.96) 1,048.95 17,276 Total 70000 • Operating Expenses 5,918.04 211,968 (206,049.96) 1,048.95 17,276 80000 • Grants Awarded 80100 Current Year Spring 0.00 80200 Prior Year Fall 0.00 80300 TheatreSquared Contribution Total 80000 • Grants Awarded 0.00 0 0.00 90000. Other Expenses 90100 Bond Payments 0.00 90300 Future Project Funding 90310 - Future Capital Improvements 0.00 Total 90300 • Future Project Funding 0.00 Total 90000 • Other Expenses [Net 0.00 otal Expense 6,446.04 226,368 (206,049.96) 97.15% 1,224.95 18,476 Income/(Loss) (6,446.04) (226,368) (1,224.95) (18,476) COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 0.00 0.00 0.00 COST OF GOODS SOLD TOTAL EXPENSE 6,820.20 1 6,446.04 1 -0.05 NET INCOME/(LOSS) (6,820.20) (6,446.04) JIM 111 lip \qr.vrrj9i [%'aimm1memnRan11Kr♦\\17gs'INgs'117N!ZV@.11ML, N g. -!w r•.�151It,ILID".M.0 Fayetteville, Arkansas Advertising and Promotion Commission By -Laws I. Creation and Membership of Commission Section 1. Creation of the Commission. The Fayetteville Advertising and Promotion Commission, hereafter referred to as "the Commission," has been created by and in accordance with provisions of Acts of Arkansas 185 of 1995, 123 of 1969, and 58 of 1970, codified as Arkansas Code Annotated §26-75-605 et seq., ("the Statute"); and enabling City Ordinance No. 2310 (passed and approved March 1, 1977), which formally established the Commission. Section 2. DtAies Purpose of the Commission. The Cone issi ,n is the body that To operate in accordance with all applicable laws, including without limitation the Statute and City Ordinance No. 2310, in using proceeds of the City of Fayetteville's hotel, motel, and restaurant tax ("HMR tax") to advertise and promote the City of Fayetteville and its environs and for any other lawful, appropriate purposes. Section 3. Membership of the Commission. There shall be seven o,,. er-s of the Commission. As speeified by state law The membership of the Commission will be composed in accordance with the Statute, and unless preempted by conflicting provisions of the Statute, the seven (7) members will include: i. (Four (4) members that shall be owners or managers of businesses in the tourism industry, at least three of whom shall be owners or managers of hotels, motels, or restaurants and shall serve for staggered terms of four (4) years.. -i ii. tTwo (2) members of the r,.v,.,v,. issi .,, that shall be members of the governing body of the ECity of Fayetteville, selected by the governing body., and shall serve at the will of the governing body -.Land, iii. eOne (1) member that shall be from the public at large and shall serve for a term of four (4) years. Section 4. Officers of the Commission. At the first meeting of each year, the Commission will elect one of its members as its Chair whose term will be for one (1) vear. The Chair can be elected for succeedine terms. Section 5. Vacancies on the Commission. A vacancy Seetio^ ^. Va,,. ncies o the Commissie in any of the tourism industry positions or in the at -large position shall be filled by appointment made by the ;r. -members of the eCommission with the approval of the governing body of the sCity of Fayetteville. ctaen-T A vacancy may result from the expiration of a regular term or be declared by the Chair if at anv time a c -Commissioner resiens, dies, or is absent from misses three (3) consecutive meetings without just cause. may be .ay..lafe.a by the Ghat if at an -y time, a Commission member- shetild resig-n, shotild miss of total of three eoflseetitwe meeting withotA just eause, or if death membef oeetifs. II. Duties of the Commission Section 1. Essential Function. The Commission is the body that determines the use of the City of Fayetteville's advertising; and promotion fund resulting from the HMR tax. Section 2. Hiring of Staff. The Commission will be responsible for the hiring, supervision, and continued employment of an Executive Director. The Commission delegates to the Executive Director all authority and responsibility necessary to properly administer the business of the Commission and its agencies, within policies set by the Commission and subject to its review. Section 3. Regular Meetings. The Commission will meet regularly at a consistent time and place, notice of which shall be published. The time and place of meetings are subject to change at the discretion of the Chair, upon published notice. Section 4. Special meetings. Special meetings of the Commission, for- se_may be called, for any 12gMose, by the Chair or any three members of the Commission at such times deemed necessary, provided: i. Advance notice, and corresponding agenda, of every special meeting of the Commission shall be distributed for each Commissioner not less than three (3) days before such meeting ii. No business shall be transacted in special meetings, other than business referred to in the agenda. Section 5. Quorum. No formal business shall be conducted without a quorum of the Commission, defined as a majority of the Commissioners. Section 6. Proxy. No Commissioner may vote by proxy_ Section 7. Budget. The Commission will annually approve a budget for the operation of the Commission and its agencies. K"! WATAMFM III. Reporting Section 1. Meeting Schedule. The Commission's meeting schedule will be published and accessible to the public. Section 2. Meeting Agendas. The agenda and supporting documents for meetings of the Commission will be distributed no later than three (3) business days before the scheduled meeting. Section 3. Tax Summaries. The consolidated HMR tax report summaries will be published and accessible to the public. IV. Financial Policies and Conflicts of Interest Section 1. Financial Policies. Through its Executive Director, the Commission will develop financial policies, implement financial procedures in accordance with those policies, and ensure the practices of the Commission and its agencies are carried out in accordance with those policies. Section 2. Conflict of Interest. No Commissioner may participate in, vote on. influence. or attempt to influence an official decision of the Commission, unless the pecuniary interest that may accrue to the Commissioner is incidental to their vocation or accrues to the Commissioner to no greater extent than the pecuniary interest could be foreseen to accrue to all other members of the vocation. s 5 ! I. iu�.:..�.»�.�..�..o.�.as.�ee.� i•Ow�i.w00. ��o�..� �0.0..�a.�.0. .�.. i�..•. i0.� � - IV. Financial Policies and Conflicts of Interest Section 1. Financial Policies. Through its Executive Director, the Commission will develop financial policies, implement financial procedures in accordance with those policies, and ensure the practices of the Commission and its agencies are carried out in accordance with those policies. Section 2. Conflict of Interest. No Commissioner may participate in, vote on. influence. or attempt to influence an official decision of the Commission, unless the pecuniary interest that may accrue to the Commissioner is incidental to their vocation or accrues to the Commissioner to no greater extent than the pecuniary interest could be foreseen to accrue to all other members of the vocation. Seetion 1. The pr-ineipal offiee of the Commission shall be loeated at the I_ 1 T['L'ttSElT�Sl��ll�ifl�!Tl�F.'�TJ'RE�ISLRZT.!!T�T'.Ei!f . I• I ■ T['L'ttSElT�Sl��ll�ifl�!Tl�F.'�TJ'RE�ISLRZT.!!T�T'.Ei!f . I• I• lCEi'!!tl�i!'El. !fi.E7:iiitir!!7: ... ......... ♦ ♦ _ • I• i ■ i 1pill �. I. �•����/•\A �nl�.Tl��l•���I� V. Amendment of the By -Laws Amendments. Amendments to these By -Laws shall be nronosed in writing at a regular meeting of the Commission and voted on at a subsequent meeting. If the proposed, written amendment has been distributed to all Commissioners, a special meeting for the purpose of votingon n the proposed amendment can be called after ten (10) days following distribution to the Commissioners of the proposed amendment. „. V. Amendment of the By -Laws Amendments. Amendments to these By -Laws shall be nronosed in writing at a regular meeting of the Commission and voted on at a subsequent meeting. If the proposed, written amendment has been distributed to all Commissioners, a special meeting for the purpose of votingon n the proposed amendment can be called after ten (10) days following distribution to the Commissioners of the proposed amendment. 9 1.06% i�S�CYylI L! • 11.45% lweiem,A I 6ATiZ$ 10.05% 1.63% % change over previous year I IIII.INI[I IiY 181114:169 5.01% (jan) (feb) mar apr I (may I S jul I aug I Ssep oct I nov I dec 8 Monthly A&P Tax Collections 2018** 5266,502 230,000 240,000 250,000 260,000 270,000 280,000 290,000 300,000 6.50% 6.71% 1.92° increase from 2017 ** This represents one half of the total HMR collections. The other half supports the Parks and Recreation department. Break Out Space Proposal FAY T Comp Set Market Analysis • Downtown historic location • Largest event room in Fayetteville • Blank canvas • Audio/visual included in rental • Catering allowed to be brought in • Price, value, & quality • New branding • New leadership & team member • Community minded • Driving revenue • Capital improvements • New sustainable practices Not enough breakout space to comp set No meeting space for 15-60 guests Not enough parking Current sustainable practices Aging equipment Aging roof New meeting facility builds in other cities All comp set currently going through renovations or have renovations slated for 2019 or 2020 Market demand N A Cost of Break Out Space Project General Conditions and Demolition Finishes Mechanical and Electrical Architectural services Sub total 15% Contingency Estimated Total $10,000 $34,500 $30,000 $6,000 $80,500 $11,175 $91,675 ri i is l iiia i,'*� 2018 Needed Improvements Carpet, Painting, and Signage Improvements HVAC Replacement Lighting Improvements Break out space project May - December office lease Total Proposed Funding for Improvements Budgeted Funds, line 77800 Budgeted Funds for future improvements, line 90310 Request from reserves Total I I $10,300 $10,200 $15,000 $91,675 $16,000 $143,175 $45,000 $98,175 $0 $143,175 A L L I S D N P A R T N E R S Your partner in creating lasting places PROJECT BUDGET Issue Date: March 8, 2018 To: Molly Rawn, Josh Cheshir @ Experience Fayetteville Cc: Office Renovations at the Fayetteville Town Center Our estimated cost of construction for this project is as follows: 1. General Conditions $8,000.00 (cost of superintendent, dust control, trash, permit, tools, supplies, etc...) 2. Demolition $2,000.00 3. Partitions (framing, drywall, insulation, painting, rubber base) $8,000.00 4. Doors & Windows $12,000.00 5. Ceilings $7,000.00 6. Carpeting $7,500.00 7. Mechanical $10,000.00 8. Electrical $20,000.00 Subtotal $74,500.00 15% Contingency $11,175.00 Estimated Total (excluding design fees & FFE) $85,675.00 Mechanical & Electrical cost estimates provided by Burrows & Assoc. consulting engineers. All others provided by Allison + Partners. Please understand our cost estimates are only estimates—we can make no guarantees of what costs may be on bid day. Because this renovation project is small in nature, we are estimating conservatively. These costs do not include design fees nor any FF&E (fixtures, furniture or equipment) such as flat screen TV's, projection screens or projectors or window treatments. 200 W. Capitol Ave., Ste 1400 221 N. East Ave., Ste 205 Little Rock, AR 72201 Fayetteville, AR 72701 Tel 501.376.0717 Tel 479.444.6972 Fax 501.376.1766 COMMERCIAL REAL ESTATE SERVICES CBRE David Erstine Vice President 3945 N. Vantage Drive Suite 3 Fayetteville, AR 72703 +1 479 301 2520 Tel +1 479 301 2521 Fax www.cbre.com April 5, 2018 Fayetteville Town Center C/O Jordan Garcia 15 W Mountain Street Fayetteville, AR 72701 Sent via email: igarcia@twncenter.com RE: PROPOSAL ("PROPOSAL") ON BEHALF OF KARLEE BRADBERRY TRUST AND BEKKA DEVELOPMENT CO. AS ("LANDLORD") SENT TO FAYETTEVILLE TOWN CENTER ("TENANT") FOR 5 W MOUNTAIN STREET, SUITE 201, FAYETTEVILLE, AR ("BUILDING"). Dear Jordan: CBRE is submitting this Proposal, per your request, regarding the Tenant's desire to lease office space within the Building. If Tenant has further interest, we are requesting that you confirm such interest no later than Tuesday, April 17, 2018. Please prepare any response to this Proposal to correspond to the following terms and conditions: Building: 5 W Mountain Street, Suite 201 (as shown on Exhibit "A") Premises: 1,200± SF as shown on Exhibit "B". Tenant's Use: General office space. Commencement: May 1, 2018. Primary Term: Option A: One (1) Year Option B: Three (3) Years Option c: Five (5) Years Security Deposit: Equal to one -month's rent. Rental Rate: Option A: $24.00 PSF ($2,400±/mo) Modified -Gross (Tenant pays utilities, phone/data and interior janitorial); 4-5-18 5 W MOUNTAIN ST Fayetteville Town Center Page 2 Option B: $22.00 PSF ($2,200±/mo) Modified -Gross (Tenant pays utilities, phone/data and interior janitorial), with 2.25% annual escalations beginning in the 2nd year of the Primary Term; Option C: $20.00 PSF ($2,000±/mo) Modified -Gross (Tenant pays utilities, phone/data and interior janitorial), with 2% annual escalations beginning in the 2nd year of the Primary Term. Operating Expenses and Real Estate Taxes: Base Year 2019 grossed up to ninety-five percent (95%) occupancy with a five percent (5%) cap on controllables. Tenant Improvement Allowance ("TIA"): Landlord to provide: Space "As -Is" and professionally cleaned. Signage: Lobby and entry door only, with installation to be at Tenant's expense. Landlord shall have approval rights, not to be unreasonably withheld. Agency: Tenant acknowledges that CBRE Inc. represents the Landlord. ADA Compliance: Landlord shall be responsible for any ADA requirement needed prior to occupancy. Lease Document: To be prepared by Landlord for Tenant's review and approval. Hours of Operation/Access: 24 hours per day, 7 days per week. Confidentiality: This proposal and all discussions related thereto shall be held in confidence by Landlord and Tenant and shall not be discussed with third parties except on an "as -needed" basis (e.g. attorneys, architects, etc.). In addition, Tenant and Landlord shall not discuss this proposal with any person not directly on said Landlord, Tenant or Leasing Teams. 4-5-18 5 W MOUNTAIN ST Fayetteville Town Center Page 3 This letter/proposal is intended solely as a preliminary expression of general intentions and is to be used for discussion purposes only. The parties intend that neither shall have any contractual obligations to the other with respect to the matters referred herein unless and until a definitive agreement has been fully executed and delivered by the parties. The parties agree that this letter/proposal is not intended to create any agreement or obligation by either party to negotiate a definitive lease/purchase and sale agreement and imposes no duty whatsoever on either party to continue negotiations, including without limitation any obligation to negotiate in good faith or in any way other than at arm's length. Prior to delivery of a definitive executed agreement, and without any liability to the other party, either party may (1) propose different terms from those summarized herein, (2) enter into negotiations with other parties and/or (3) unilaterally terminate all negotiations with the other party hereto. Thank you for your time and cooperation in considering this property. Please return any comments via email at: david.erstine(@cbre.com. Sincerely, CBRE David L. Erstine, CCIM Vice President Cc: John Bradberry Landlord Approval: Signature Printed Name & Title Date Tenant Approval: Signature Printed Name & Title Date 4-5-18 5 W MOUNTAIN ST Fayetteville Town Center Page 4 Exhibit "A" — Site Plan 0 4-5-18 5 W MOUNTAIN ST Fayetteville Town Center Page 5 Exhibit "B" — Floor Plan Suite 201 - 1.200± SF Organization Event Dates Requested Amount Last request date Lifetime Amount Given Apple Seeds Farm to Table Dinners April - December $4,500 First Time $0 Art Ventures Exhibitions and Programs April - September $15,000 Fall 2016 $138,830 Big Bot Design Wampus Wonderland December 15 $12,500 Spring 2017 $5,500 Bikes, Blues, and BBQ Vendor Map International Festival Fayetteville Film Festival September 26-30 September 16 September 19 -23 September 8 $5,000 Spring 2013 $15,000 $35,500 $10,600 $1,800 Botanical Garden of the Ozarks Fayetteville Film Festival $5,000 Spring 2017 $15,000 Spring 2017 2006 Fayetteville Public Library Human Library of Fayetteville $2,500 Fayetteville Roots Festival Fayetteville Roots Festival August 22-26 $15,000 Spring 2016 $89,000 Fayetteville Senior Activity Center Improving Cardio equipment & opportunities for NWA Seniors August 2018 $15,000 First Time $0 Fenix Fayetteville Fenix Art Festival May 3 - June 30 $14,000 First Time $0 Homegrown Music Festival Homegrown Music & Mountain Sports Festival June 22-24 $15,000 First Time $0 Little Craft Show Little Craft Show November 30 - Dec( $8,000 Spring 2017 $18,200 NWA Senior Babe Ruth Baseball 2018 Senior Babe Ruth SW Regional July 12-18 $7,000 First Time $0 NWA Tech Fest NWA Tech Fest 2018 May 17 $5,000 Spring 2015 $1,500 Open Mouth Reading Series Open Mouth Poetry Festical 2018 November 1 -3 April 26-29 $12,000 Fall 2017 $1,000 $0 Pilot Arts Tuck Everlasting, The Musical $14,800 First Time 2018 Fayetteville Firefighters Hero Half Spark Foundation Marathon October 12-14 The Community NWA Banff Mountain Film Fest September 12-13 $10,000 Spring 2017 $13,500 $1,500 Spring 2017 $3,500 U.S. Pole Vaulting The Fayetteville Street Association Vault June 7 $15,000 First Time $0 Arts Live Theatre Fall Season July - November 201 $6,500 Spring 2017 $20,550 4th Annual Dickson Street Soldier On Service Dogs Slide August 26th $15,000 Spring 2017 $10,600 Total $213,300