Press Alt + R to read the document text or Alt + P to download or print.

No preview available

The URL can be used to link to this page

Home My WebLink About2018-05-21 - Agendas - FinalFayetteville Advertising and Promotion Commission May 21, 2018 2:00 p.m. Location: Fayetteville Town Center 15 W. Mountain Street Fayetteville, AR. Commissioners: Matthew Petty, Chairman; Matt Behrend; Adella Gray; Ching Mong; Robert Rhoads; Chrissy Sanderson; Todd Martin Staff: Molly Rawn, Executive Director Agenda I. Call to order at 2:00 p.m. II. Old Business A. Approval of April 2018 minutes III. New Business A. HMR report — Molly Rawn. A presentation of the April HMR collections designated for A&P. April collections represent March activity. B. Walker Stone House Report. C. Vote: Strategic Planning provider. After interviewing and reviewing submissions to the RFP, the Executive Director and the strategic planning committee is recommending the commission contract with Milestone Leadership for the coordination of the strategic plan. Memo in agenda packet. D. Resolution to support a fireworks display in 2019 and to budget accordingly. IV. Agenda Additions. Additions to the agenda may be added upon request from a majority of commissioners. Fayetteville A&P Commission Balance Sheet As of April 30, 2018 ASSETS Current Assets Cash and Investments 10300 1st Security A&P/EF 10400 1st Security Fayetteville TC 10500 1st Security Clinton House 10700 Arvest Payroll Account 10110 EF/CVB Cash in Register 10120 TC Cash on Hand 10130 CHM Cash In Register 13000 Investments 13100 Investments: Adjust to Market Total Investments Total Cash and Investments Accounts Receivable 11100 Accounts Receivable - City Parking 11200 Due from Vendors 11300 Accounts Receivable (TC) Total Accounts Receivable 11400 HMR Funds Due from City 12200 Prepaid Expenses 13100 Deposits 14100 Inventory Asset - EF/CVB 14200 Inventory Asset - CHM Total Current Assets Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 15100 Equipment 15300 CVB Building 15400 CVB Land 15500 Building Additions 15600 Walker -Stone House 17300 Accumulated Depreciation Total Other Assets TOTAL ASSETS 904,795.24 (6,338.91) 726,966.08 309,886.86 9,093.43 43,656.40 100.00 1,000.00 100.00 RqR dr,F; RR 896.00 1,500.00 1 1 9 rrn 27 52,305.28 313,527.39 930,569.02 198,621.00 576,659.55 992,848.72 (786,997.00) 1,989,259.10 114,946.87 240, 574.76 10,349.20 28,617.00 7,687.59 6.195.36 2.277.533.96 Fayetteville A&P Commission Balance Sheet As of April 30, 2018 LIABILITIES AND EQUITY Liabilities Current Liabilities 20000 Accounts Payable 83,935.95 Credit Cards Payable 0.00 22100 KHT Security Deposit 1,000.00 24000 Employee Benefits Payable (1,107.29) 25000 Sales Tax Payable 2,028.12 26300 Unearned Revenue 2018 172,964.24 26400 Unearned Revenue 2019 11,050.00 Total Current Liabilities 269,871.02 Equity 34000 Designated Fund - Future Fund 0.00 39005 Fund Balance 4,536,892.22 Net Revenue (131,599.40) Total Equity 4,405,292.82 TOTAL LIABILITIES AND EQUITY 4,675,163.84 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual CONSOLIDATED Year -to -Date Budget Over/(Under) Remaining % Bud et of Budget Month Actual Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 1,089,518.07 3,481,178 (2,391,659.93) 68.70% 300,687.95 290,098 41200 PY HMR Taxes 25,130.34 20,477 4,653.34 -22.72% 4,139.06 1,706 Total 41000 • Hotel, Motel, Restaurant Taxes 1,114,648.41 3,501,655 (2,387,006.59) 304,827.01 291,804 42000 - Rental Income 42100 Facility Rental 168,349.92 618,500 (450,150.08) 72.78% 65,382.37 51,542 42200 Rental Items 11,072.50 54,000 (42,927.50) 79.50% 3,647.50 4,500 42300 Alcohol Sales 28,110.23 59,000 (30,889.77) 52.36% 6,091.76 4,917 42400 Rental Services 18,503.60 38,000 (19,496.40) 51.31% 3,007.50 3,167 Total 42000 • Rental Income 226,036.25 769,500 (543,463.75) 78,129.13 64,126 43000 - Event Income 43100 - 1st Thursday Income 1,000.00 9,000 (8,000.00) 88.89% 1,000.00 0 43200. LOTO Income 0.00 3,600 (3,600.00) 100.00% 0.00 0 43400 - Other Event Income 1,585.42 5,000 (3,414.58) 68.29% 401.91 417 Total 43000 - Event Income 2,585.42 17,600 (15,014.58) 1,401.91 417 44000 - Sales 44100 - Museum Store Sales 2,019.79 8,500 (6,480.21) 76.24% 889.38 708 44200 - Visitor Store Sales 44210 Regular Store Sales 5,674.42 12,500 (6,825.58) 54.60% 1,695.01 1,042 44220 - Consignment Sales 1,041.71 5,500 (4,458.29) 81.06% 260.98 458 Total 44200 Visitor Store Sales 6,716.13 18,000 (11,283.87) 62.69% 1,955.99 1,500 Total 44000 • Sales 8,735.92 26,500 (17,764.08) 2,845.37 2,208 45000 • Parking Revenue 45100 Parking Machine Revenue 4,251.65 7,500 (3,248.35) 43.31% 995.00 625 45200 - Parking Lease Revenue 4,539.94 18,000 (13,460.06) 74.78% 4,539.94 1,500 Total 45000 • Parking Revenue 8,791.59 25,500 (16,708.41) 5,534.94 2,125 46000 - Ad Income 46100 - Visitor Guide Ad Income 0.00 20,000 (20,000.00) 100.00% 0.00 0 46200 Banner Income 1,050.00 4,500 (3,450.00) 76.67% 450.00 375 Total 46000 • Ad Income 1,050.00 24,500 (23,450.00) 450.00 375 47000 • Museum Revenue 47100 Admission Revenue 0.00 500 (500.00) 100.00% 0.00 42 47200 - Donations 1,176.18 20,000 (18,823.82) 94.12% 359.30 1,667 47300 - Membership Total 47000 - Museum Revenue 1,176.18 20,500 (19,323.82) 359.30 1,709 48000 • Other Revenue 48200 - Other Revenue 197.91 0 197.91 197.91 0 Total 48000 • Other Revenue 197.91 0 197.91 197.91 0 49000 • Interest and Investment Income 49001 Investment Account Interest 3,035.76 7,200 (4,164.24) 57.84% 787.00 600 49002 - Checking Account Interest 2,359.40 5,767 (3,407.60) 59.09% 743.07 480 Total 49000 • Interest and Investment Income 5,395.16 12,967 (7,571.84) 1,530.07 1,080 Total Income 1,368,616.84 4,398,722 (3,030,105.16) 0.69 395,275.64 363,844 Cost of Goods Sold (1,469.42) (1,251.19) Gross Profit 1,367,147.42 4,398,722 394,024.45 363,844 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual CONSOLIDATED Year -to -Date Budget Over/(Under) Remaining % Bud et of Budget Month Actual Budget Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 500 (500.00) 100.00% 0.00 42 51200 Linens 9,922.22 31,500 (21,577.78) 68.50% 2,572.05 2,625 51300 Alcohol & Bar Supply Expenses 51310 Alcohol 8,267.78 28,200 (19,932.22) 70.68% 1,954.85 2,350 51320 Bar Supply Expenses 1,281.59 1,800 (518.41) 28.80% 102.98 150 51400 Rental Services 10,145.69 33,000 (22,854.31) 69.26% 440.00 2,750 Total 51000 • Rental Expenses 29,617.28 95,000 (65,382.72) 5,069.88 7,917 52000 • Event Expenses 52100 1st Thursday Expenses 225.00 35,000 (34,775.00) 99.36% 0.00 0 52200 LOTO Expenses 0.00 16,500 (16,500.00) 100.00% 0.00 0 52400 Other Event Expenses 7,634.92 23,000 (15,365.08) 66.80% 1,176.34 1,917 Total 52000 • Event Expenses 7,859.92 74,500 (66,640.08) 1,176.34 1,917 53000 • Store purchases 53100 Museum Store Expenses 53110 - Goods for Sale 3,623.58 5,000 (1,376.42) 27.53% 803.93 416 53120 - Store Supplies 615.93 500 115.93 -23.19% 0.00 42 53200 - EF Store Expenses 53210 - Goods for Sale 1,703.78 15,000 (13,296.22) 88.64% 358.51 1,250 53220 - Store Supplies 0.00 3,500 (3,500.00) 100.00% 0.00 292 53300 Consignment Expenses 0.00 4,000 (4,000.00) 100.00% 0.00 0 Total 53000 • Store purchases 5,943.29 28,000 (22,056.71) 1,162.44 2,000 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 250 (250.00) 100.00% 0.00 21 54130 Honoraria 0.00 500 (500.00) 100.00% 0.00 41 54140 Other 0.00 5,000 (5,000.00) 0.00 417 Total 54100 • Program 0.00 5,750 (5,750.00) 0.00 479 54200 • Exhibit Expenses 5,810.28 5,000 810.28 -16.21% 1,326.00 417 54300 • Fundraising 2,999.00 5,250 (2,251.00) 42.88% 0.00 438 Total 54000 • Museum Activities 8,809.28 16,000 (7,190.72) 1,326.00 1,334 55000 • In-kind Donations Cost 151.65 0 151.65 (100.00) 0.00 0 Total 50000 • Rental and Event Expenses . 52,381.42 213,500 (161,118.58) 8,734.66 13,168 60000 • Payroll and Related Expenses 61000 • Wages Expense 262,595.92 820,649 (558,053.08) 68.00% 72,879.72 68,387 62000 • Payroll Tax Expense 62100 Federal (941) Payroll Taxes 18,301.44 62,779 (44,477.56) 70.85% 5,365.86 5,232 62300 - SUTA 5,585.79 1 1,809 3,776.79 -208.78% 638.51 150 Total 62000 • Payroll Tax Expense 23,887.23 64,588 (40,700.77) 6,004.37 5,382 63000 • Benefits 63100 Health and Other Emp Insurance 37,456.09 99,463 (62,006.91) 62.34% 9,294.40 j 8,288 63200 Company Ret Contributions 5,132.31 22,632 (17,499.69) 77.32%1 1,345.88 1,886 63300 Car Allowance 1,200.00 3,600 (2,400.00) 66.67% 300.00 300 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual CONSOLIDATED Year -to -Date Budget Over/(Under) Remaining % Bud et of Budget Month Actual Budget Employee Relations 746.40 4,000 (3,253.60) 81.34% 222.27 334 F63600 Total 63000 • Benefits 44,534.80 129,695.00 (85,160.20) 11,162.55 10,808 64000 • Contract Labor 33,842.00 97,400 (63,558.00) 65.25% 10,568.00 8,116 65000 • Payroll Processing Fees 2,245.50 8,500 (6,254.50) 712.50 708 Total 60000 • Payroll and Related Expenses 367,105.45 1,120,832 (753,726.55) 101,327.14 93,401.00 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 Agency Advertising 326,974.65 520,000 (193,025.35) 37.12% 91,170.74 43,333 71120 Non -Agency Advertising 21,421.84 24,000 (2,578.16) 10.74% 3,383.04 2,000 Total 71100 • Advertising Expense 348,396.49 544,000 (195,603.51) 94,553.78 45,333 71200 • Agency Fees 52,500.00 157,500 (105,000.00) 66.67% 26,250.00 13,125 71300 • Promotion 71310 Promotion Expenses 29,530.57 109,100 (79,569.43) 72.93% 17,876.00 9,092 71320 Signage -Tourism 0.00 9,300 (9,300.00) 100.00% 0.00 776 71340 - Parks & Rec Promotion 10,000.00 10,000 0.00 0.00% 0.00 2,000 71350 -Banners 1,544.77 5,100 (3,555.23) 69.71% 913.69 425 Total 71300 • Promotion 41,075.34 133,500 (92,424.66) 18,789.69 12,293 71400 • Printing 71410 Visitors Guide Expense 0.00 35,500 (35,500.00) 100.00% 0.00 4,438 71420 Other Brochures 3,844.08 28,000 (24,155.92) 86.27% 1,052.51 2,332 Total 71400 • Printing 3,844.08 63,500 (59,655.92) 1,052.51 6,770 71500 • Website 6,020.00 19,500 (13,480.00) 69.13% 500.00 1,626 71600 • Mailings 3,000.00 13,000 (10,000.00) 76.92% 1,000.00 2,000 Total 71000 • Marketing 454,835.91 931,000 (476,164.09) 142,145.98 81,147 72000 • Sales and Development 72100 Promotional Items 1,482.77 12,000 (10,517.23) 87.64% 0.00 958 72200 Meals 1,217.30 4,000 (2,782.70) 69.57% 425.27 376 72300 Groups 3,040.04 3,885 (844.96) 21.75% 55.13 323 72400 Sports 1,931.65 11,000 (9,068.35) 82.44% 536.65 916 72500 Meetings 4,303.40 8,500 (4,196.60) 49.37% 46.73 709 72600 Memberships 21,252.12 26,000 (4,747.88) 18.26% 15,374.00 2,167 72700 Tourism Development 914.53 6,710 (5,795.47) 86.37% 41.33 559 72800 Training and Development 6,710.94 22,500 (15,789.06) 70.17% 2,085.68 1,875 Total 72000 • Sales and Development 40,852.75 94,595.00 (53,742.25) 18,564.79 7,883 73000 • Office and Administrative Exp 73100 • Office Expenses 73110 Office Supplies 5,767.33 11,100 (5,332.67) 48.04% 1,363.03 924 73120 Office Equipment Leases 2,897.87 6,500 (3,602.13) 55.42% 749.76 541 73130 Office Equipment Purchases 373.12 3,000 (2,626.88) 87.56% 373.12 875 73140 Subscriptions 141.85 500 (358.15) 71.63% 37.95 43 Total 73100 • Office Expenses 9,180.17 21,100 (11,919.83) 2,523.86 2,383 73200 • Fees 73210 Bank Service Charges 157.20 150 7.20 -4.80% 42.10 10 73220 Credit Card Fees 1,522.04 6,350 (4,827.96) 76.03% 577.17 529 Total 73200 • Fees 1,679.24 6,500 (4,820.76) 619.27 539 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual CONSOLIDATED Year -to -Date Budget Over/(Under) Remaining % Bud et of Budget Month Actual Budget 73400 • Business Taxes and Licenses 1,147.29 5,100 (3,952.71) 77.50% 844.22 341 73500 • Accounting, Audit, & Legal Fees 73510 Accounting Fees 175.00 1,075 (900.00) 83.72% 0.00 350 73520 Audit Fees 10,700.00 14,190 (3,490.00) 24.59% 10,700.00 13,000 73530 Legal Fees 1,962.40 6,235 (4,272.60) 68.53% 0.00 600 Total 73500 • Accounting, Audit, & Legal Fees 12,837.40 21,500 (8,662.60) 10,700.00 13,950 73700 • Postage and Shipping 484.78 1,750 (1,265.22) 72.30% 31.00 136 73900 • Collection Expense 22,821.38 68,940 (46,118.62) 66.90% 6,096.54 5,745 Total 73000 • Office and Administrative Exp 48,150.26 124,890 (76,739.74) 20,814.89 23,094 74000 • Travel 74100 - Lodging 7,773.00 16,397 (8,624.00) 52.59% 2,275.06 1,367 74200- Mileage 516.31 1,825 (1,308.69) 71.71% 37.06 156 74300 Transportation 7,472.12 14,250 (6,777.88) 47.56% 2,470.10 1,187 74400 Meals Out of Town 2,284.08 4,750 (2,465.92) 51.91% 555.57 397 Total 74000 • Travel 18,045.51 37,222 (19,176.49) 5,337.79 3,107 75000•IT Expenses 75100 - Computer Hardware 1,656.20 5,300 (3,643.80) 68.75% 0.00 192 75200 Software Purchases and Subs 15,416.26 27,400 (11,983.74) 43.74% 1,271.97 2,283 75300 - IT Support and Consulting 12,614.50 40,000 (27,385.50) 68.46% 2,617.50 3,500 Total 75000 • IT Expenses 29,686.96 72,700 (43,013.04) 3,889.47 5,975 76000 • Insurance 76100 Insurance - Building & Contents 0.00 14,457 (14,457.00) 100.00% 0.00 0 76200 - Insurance - W/C 0.00 1,502 (1,502.00) 100.00% 0.00 0 Total 76000 • Insurance 0.00 15,959 (15,959.00) 0.00 0 77000 • Facilities 77100 • Rent 5,100.00 15,300 (10,200.00) 66.67% 1,275.00 1,275 77200 • Internet/Telephone 10,161.94 30,120 (19,958.06) 66.26% 2,924.89 2,510 77300 • Utilities 77310 Electric 21,948.61 58,340 (36,391.39) 62.38% 5,326.03 4,862 77320 Gas 7,998.38 10,884 (2,885.62) 26.51% 968.44 907 77330 Water 5,008.46 12,480 (7,471.54) 59.87% 1,672.67 1,040 Total 77300 • Utilities 34,955.45 81,704.00 (46,748.55) 7,967.14 6,809 77400 • Repairs and Maintenance 47,870.33 264,000 (216,129.67) 81.87% 8,933.71 22,000 77500 • Janitorial Supplies 8,553.03 19,840 (11,286.97) 56.89% 2,320.78 1,654 77600 • Maintenance Contracts 15,158.08 39,344 (24,185.92) 61.47% 7,965.57 3,279 77800 • FFE & Improvements 12,465.10 145,000 (132,534.90) 91.40% 2,215.25 12,500 Total 77000 • Facilities 134,263.93 595,308 (461,044.07) 33,602.34 50,027 Total 70000 • Operating Expenses 725,835.32 1,871,674 (1,145,838.68) 224,355.26 171,233 80000 • Grants Awarded 80100 - Current Year Spring 0.00 125,000 (125,000.00) 100.00% 0.00 10,500 80200 - Prior Year Fall 17,653.79 57,000 (39,346.21) 69.03% 9,000.00 4,750 80300 - TheatreSquared Contribution 100,000.00 200,000 (100,000.00) 50.00% 0.00 0 Total 80000 • Grants Awarded 117,653.79 382,000.00 (264,346.21) 9,000.00 15,250.00 90000 • Other Expenses 90100 • Bond Payments 235,770.84 1 707,000 1 (471,229.16) 66.65%58,942.71 58,917 90300 • Future Project Funding Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 CONSOLIDATED TOTAL REVENUE 1,290,741.79 1,366,760.45 0.04 Year -to -Date 5,305.98 Month (1.06) TOTAL EXPENSE Actual Budget Over/(Under) Remaining % Actual Budget Bud et of Budget 90310 • Future Capital Improvements 0.00 103,716 (103,716.00) 100.00% 0.00 8,643 Total 90300 • Future Project Funding 0.00 103,716 (103,716.00) 0.00 8,643 Total 90000 • Other Expenses 235,770.84 810,716 (574,945.16) 58,942.71 67,560 Total Expense 1 1,498,746.82 4,398,722 1 (2,899,975.18) 65.93% 402,359.77 360,612 Net Income/(Loss) 1 (131,599.40) 0 1 (8,335.32)1 3,232 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 1,290,741.79 1,366,760.45 0.04 COST OF GOODS SOLD 5,305.98 (704.77) (1.06) TOTAL EXPENSE 1,380,998.83 1,483,804.65 0.15 NET INCOME/(LOSS) (84,951.06) (117,748.97) Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget ome 41000 • Hotel, Motel, Restaurant Taxes r 41100 CY HMR Taxes 1,089,518.07 3,481,178 (2,391,659.93) 68.70% 300,687.95 290,098 41200 - PY HMR Taxes 25,130.34 20,477 4,653.34 -22.72% 4,139.06 1,706 Total 41000 • Hotel, Motel, Restaurant Taxes 1,114,648.41 3,501,655 (2,387,006.59) 304,827.01 291,804 42000 - Rental Income 42100 Facility Rental 0.00 42200 Rental Items 0.00 42300 Alcohol Sales 0.00 42400 Rental Services 0.00 Total 42000 • Rental Income 0.00 43000 - Event Income 43100 - 1st Thursday Income 1,000.00 9,000 (8,000.00) 88.89% 1,000.00 0 43200. LOTO Income 0.00 3,600 (3,600.00) 100.00% 0.00 0 43400 - Other Event Income 0.00 2,000 (2,000.00) 100.00% 0.00 167 Total 43000 - Event Income 1,000.00 14,600 (13,600.00) 1,000.00 167 44000 - Sales 44100 Museum Store Sales 0.00 44200 Visitor Store Sales 44210 Regular Store Sales 5,674.42 12,500 (6,825.58) 54.60% 1,695.01 1,042 44220 Consignment Sales 1,041.71 5,500 (4,458.29) 81.06% 260.98 458 Total 44200 Visitor Store Sales 6,716.13 18,000 (11,283.87) 62.69% 1,955.99 1,500 Total 44000 • Sales 6,716.13 18,000 (11,283.87) 1,955.99 1,500 45000 • Parking Revenue 45100 Parking Machine Revenue 0.00 45200 Parking Lease Revenue 0.00 Total 45000 • Parking Revenue 0.00 46000 - Ad Income 46100 Visitor Guide Ad Income 0.00 20,000 (20,000.00) 100.00% 0.00 0 46200 Banner Income 1,050.00 4,500 (3,450.00) 76.67% 450.00 375 Total 46000 • Ad Income 1,050.00 24,500 (23,450.00) 450.00 375 47000 • Museum Revenue 47100 Admission Revenue 0.00 47200 Donations 0.00 47300 Membership Total 47000 - Museum Revenue 0.00 0 0.00 48000 • Other Revenue 48200 - Other Revenue 18.36 18.36 Total 48000 • Other Revenue 18.36 18.36 49000 • Interest and Investment Income 49001 Investment Account Interest 3,035.76 7,200 (4,164.24) 57.84% 787.00 600 49002 Checking Account Interest 1,829.77 4,200 (2,370.23) 56.43% 526.69 350 Total 49000 • Interest and Investment Income 4,865.53 11,400 (6,534.47) 1,313.69 950 Total Income 1,128,298.43 3,570,155 (2,441,874.93) 68.40% 309,565.05 294,796 Cost of Goods Sold (2,734.39) (486.54) Gross Profit 1,125,564.04 3,570,155 309,078.51 294,796 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 51200 Linens 0.00 51300 Alcohol & Bar Supply Expenses 51310 Alcohol 0.00 51320 Bar Supply Expenses 0.00 51400 Rental Services 0.00 Total 51000 • Rental Expenses 0.00 52000 • Event Expenses 52100 1st Thursday Expenses 225.00 35,000 (34,775.00) 99.36% 0.00 0 52200 LOTO Expenses 0.00 16,500 (16,500.00) 100.00% 0.00 0 52400 Other Event Expenses 746.65 8,000 (7,253.35) (100.00) 0.00 667 Total 52000 • Event Expenses 971.65 59,500 (58,528.35) 0.00 667 53000 • Store purchases 53100 Museum Store Expenses 53110 - Goods for Sale 0.00 53120 - Store Supplies 0.00 53200 - EF Store Expenses 53210 - Goods for Sale 1,703.78 15,000 (13,296.22) 88.64% 358.51 1,250 53220 - Store Supplies 0.00 3,500 (3,500.00) 100.00% 0.00 292 53300 Consignment Expenses 0.00 4,000 (4,000.00) 100.00% Total 53000 • Store purchases 1,703.78 22,500 (20,796.22) 358.51 1,542 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 54130 Honoraria 0.00 54140 Other 0.00 Total 54100 • Program 0.00 54200 • Exhibit Expenses 0.00 54300 • Fundraising 0.00 Total 54000 • Museum Activities 0.00 55000 • In-kind Donations Cost 151.65 0 151.65 -100.00% Total 50000 • Rental and Event Expenses . 2,827.08 82,000 (79,172.92) 358.51 2,209 60000 • Payroll and Related Expenses 61000 Wages Expense 143,889.88 453,028 (309,138.12) 68.24% 38,535.80 37,752 62000 Payroll Tax Expense 62100 Federal (941) Payroll Taxes 9,904.11 34,656 (24,751.89) 71.42% 2,821.49 2,888 62300 SUTA 2,880.99 794 2,086.99 -262.85% 219.53 66 Total 62000 • Payroll Tax Expense 12,785.10 35,450 (22,664.90) 3,041.02 2,954 63000 • Benefits 63100 Health and Other Emp Insurance23,797.37 62,212 (38,414.63) 61.75% 5,649.23 5,184 63200 Company Ret Contributions 4,252.31 13,537 (9,284.69) 68.59% 1,125.88 1,128 63300 Car Allowance 1,200.00 3,600 (2,400.00) 66.67%1 300.00 300 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 63600 Employee Relations 281.16 2,200 (1,918.84) 87.22% 26.94 184 Total 63000 • Benefits 29,530.84 81,549 (52,018.16) 7,102.05 6,796 64000 • Contract Labor 1,600.00 16,500 (14,900.00) 90.30% 800.00 1,375 65000 • Payroll Processing Fees 2,245.50 8,500 (6,254.50) 73.58% 712.50 708 Total 60000 • Payroll and Related Expenses 190,051.32 595,027 (404,975.68) 50,191.37 49,585 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 Agency Advertising 326,974.65 520,000 (193,025.35) 37.12% 91,170.74 43,333 71120 Non -Agency Advertising 14,404.83 15,000 (595.17) 3.97% 2,636.16 1,250 Total 71100 • Advertising Expense 341,379.48 535,000 (193,620.52) 93,806.90 44,583 71200 • Agency Fees 52,500.00 157,500 (105,000.00) 26,250.00 13,125 71300 • Promotion 71310 Promotion Expenses 22,378.50 90,000 (67,621.50) 75.14% 16,842.05 7,500 71320 Signage -Tourism 0.00 8,000 (8,000.00) 100.00% 0.00 667 71340 - Parks & Rec Promotion 10,000.00 10,000 0.00 0.00% 0.00 2,000 71350 - Banners 1,544.77 5,100 (3,555.23) 69.71% 913.69 425 Total 71300 • Promotion 33,923.27 113,100 (79,176.73) 17,755.74 10,592 71400 • Printing 71410 Visitors Guide Expense 0.00 35,500 (35,500.00) 100.00% 0.00 4,438 71420 Other Brochures 3,597.18 22,000 (18,402.82) 83.65% 1,052.51 1,833 Total 71400 • Printing 3,597.18 57,500 (53,902.82) 1,052.51 6,271 71500 • Website 2,025.00 10,000 (7,975.00) 79.75% 500.00 834 71600 • Mailings 3,000.00 13,000 (10,000.00) 76.92% 1,000.00 2,000 Total 71000 • Marketing 436,424.93 886,100 (449,675.07) 140,365.15 77,405 72000 • Sales and Development 72100 Promotional Items 859.67 8,500 (7,640.33) 89.89% 0.00 708 72200 Meals 642.94 2,500 (1,857.06) 74.28% 187.30 209 72300 Groups 3,040.04 3,885 (844.96) 21.75% 55.13 323 72400 Sports 1,931.65 11,000 (9,068.35) 82.44% 536.65 916 72500 Meetings 4,203.52 7,500 (3,296.48) 43.95% 0.00 625 72600 Memberships 20,322.06 24,000 (3,677.94) 15.32% 15,000.00 2,000 72700 Tourism Development 914.53 6,460 (5,545.47) 85.84% 41.33 538 72800 Training and Development 4,624.39 8,500 (3,875.61) 45.60% 1,945.00 708 Total 72000 • Sales and Development 36,538.80 72,345 (35,806.20) 17,765.41 6,027 73000 • Office and Administrative Exp 73100 • Office Expenses 73110 Office Supplies 2,257.45 6,100 (3,842.55) 62.99% 603.60 508 73120 Office Equipment Leases 1,381.92 4,800 (3,418.08) 71.21% 384.71 400 73130 Office Equipment Purchases 0.00 1,500 (1,500.00) 100.00% 0.00 750 73140 Subscriptions 112.00 400 (288.00) 72.00% 28.00 34 Total 73100 • Office Expenses 3,751.37 12,800 (9,048.63) 1,016.31 1,692 73200 • Fees 73210 Bank Service Charges 77.20 150 (72.80) 48.53% 22.10 10 73220 Credit Card Fees 275.41 1,600 (1,324.59) 82.79% 95.45 133 Total 73200 • Fees 352.61 1,750 (1,397.39) 117.55 143 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Experience Fayetteville Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 73400 • Business Taxes and Licenses 0.00 1,000 (1,000.00) 100.00% 0.00 0 73500 • Accounting, Audit, & Legal Fees 73510 Accounting Fees 100.00 1,075 (975.00) 90.70% 0.00 350 73520 Audit Fees 10,700.00 14,190 (3,490.00) 24.59% 10,700.00 13,000 73530 Legal Fees 1,962.40 6,235 (4,272.60) 68.53% 0.00 600 Total 73500 • Accounting, Audit, & Legal Fees 12,762.40 21,500 (8,737.60) 10,700.00 13,950 73700 • Postage and Shipping 437.64 1,300 (862.36) 66.34% 30.00 98 73900 • Collection Expense 22,821.38 68,940 (46,118.62) 66.90% 6,096.54 5,745 Total 73000 • Office and Administrative Exp 40,125.40 107,290 (67,164.60) 17,960.40 21,628 74000 • Travel 74100 - Lodging 5,086.69 11,297 (6,210.31) 54.97% 1,113.83 942 74200- Mileage 15.36 700 (684.64) 97.81% 0.00 63 74300 Transportation 3,668.59 10,050 (6,381.41) 63.50% 1,883.96 837 74400 Meals Out of Town 1,520.48 2,500 (979.52) 39.18% 301.89 209 Total 74000 • Travel 10,291.12 24,547 (14,255.88) 3,299.68 2,051 75000•IT Expenses 75100 - Computer Hardware 0.00 3,000 (3,000.00) 100.00% 0.00 0 75200 Software Purchases and Subs 13,700.81 22,000 (8,299.19) 37.72% 1,256.98 1,833 75300 - IT Support and Consulting 10,548.50 28,000 (17,451.50) 62.33% 2,317.50 2,500 Total 75000 • IT Expenses 24,249.31 53,000 (28,750.69) 3,574.48 4,333 76000 • Insurance 76100 Insurance - Building & Contents 0.00 6,687 (6,687.00) 100.00% 0.00 0 76200 - Insurance - W/C 0.00 1,502 (1,502.00) 100.00% 0.00 0 Total 76000 • Insurance 0.00 8,189 (8,189.00) 0.00 0 77000 • Facilities 77100 • Rent 0.00 77200 • Internet/Telephone 3,991.02 12,300 (8,308.98) 67.55% 993.05 1,025 77300 • Utilities 77310 Electric 3,012.00 6,000 (2,988.00) 49.80% 786.69 500 77320 Gas 0.00 0 0.00 0.00 0 77330 Water 244.10 720 (475.90) 66.10% 60.26 60 Total 77300 • Utilities 3,256.10 6,720 (3,463.90) 846.95 560 77400 • Repairs and Maintenance 21,488.17 97,000 (75,511.83) 77.85% 3,845.16 8,084 77500 • Janitorial Supplies 19.18 850 (830.82) 97.74% 0.00 71 77600 • Maintenance Contracts 211.29 0 211.29 -100.00% 211.29 0 77800 • FFE & Improvements 0.00 25,000 (25,000.00) 100.00% 2,500 Total 77000 • Facilities 28,965.76 141,870 (112,904.24) 5,896.45 12,240 Total 70000 • Operating Expenses 576,595.32 1,293,341 (716,745.68) 188,861.57 123,684 80000 • Grants Awarded 80100 Current Year Spring 0.00 125,000 (125,000.00) 100.00% 0.00 10,500 80200 Prior Year Fall 17,653.79 57,000 (39,346.21) 69.03% 9,000.00 4,750 80300 TheatreSquared Contribution 100,000.00 200,000 (100,000.00) 50.00% 0.00 0 Total 80000 • Grants Awarded 117,653.79 382,000 (264,346.21) 9,000.00 15,250 90000 • Other Expenses 90100 • Bond Payments 235,770.84 707,000 (471,229.16) 58,942.71 58,917 90300 • Future Project Funding Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR TOTAL REVENUE COST OF GOODS SOLD TOTAL EXPENSE NET INCOME/(LOSS) 2017 2018 % Change 1,071,266.62 Experience Fayetteville 0.05 3,695.73 (2,734.39) (1.74) Year -to -Date 1,122,898.35 Month 40,101.55 2,665.69 Actual Budget Over/(Under) Remaining % Actual Budget Bud et of Bud et 90310 • Future Capital Improvements 0.00 103,716 (103,716.00) 100.00% 0.00 8,643 Total 90300 • Future Project Funding 0.00 103,716 (103,716.00) 0.00 8,643 Total 90000 • Other Expenses 235,770.84 810,716 (574,945.16) 58,942.71 67,560 Total Expense 1,122,898.35 3,163,084 (2,040,185.65) 64.50% 307,354.16 258,288 Net Income/(Loss) 2,665.69 407,071 1,724.35 36,508 COMPARISON OF CURRENT YEAR & PRIOR YEAR TOTAL REVENUE COST OF GOODS SOLD TOTAL EXPENSE NET INCOME/(LOSS) 2017 2018 % Change 1,071,266.62 1,128,298.43 0.05 3,695.73 (2,734.39) (1.74) 1,034,860.80 1,122,898.35 0.09 40,101.55 2,665.69 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 41200 PY HMR Taxes Total 41000 • Hotel, Motel, Restaurant Taxes 42000 • Rental Income 42100 Facility Rental 167,250.87 615,000 (447,749.13) 72.80% 64,782.37 51,250 42200 Rental Items 11,072.50 54,000 (42,927.50) 79.50% 3,647.50 4,500 42300 Alcohol Sales 28,110.23 59,000 (30,889.77) 52.36% 6,091.76 4,917 42400 Rental Services 18,503.60 38,000 (19,496.40) 51.31% 3,007.50 3,167 Total 42000 • Rental Income 224,937.20 766,000 (541,062.80) 77,529.13 63,834 43000 • Event Income 43100 1 st Thursday Income 0.00 0 0.00 43200 LOTO Income 0.00 0 0.00 43400 Other Event Income 835.24 0 835.24 -100.00% 401.91 0 Total 43000 - Event Income 835.24 0 835.24 401.91 0 44000 • Sales 44100 Museum Store Sales 0.00 44200 Visitor Store Sales 44210 Regular Store Sales 0.00 44220 Consignment Sales 0.00 Total 44200 Visitor Store Sales 0.00 Total 44000 • Sales 0.00 45000 - Parking Revenue 45100 Parking Machine Revenue 4,251.65 7,500 (3,248.35) 43.31% 995.00 625 45200 Parking Lease Revenue 4,539.94 18,000 (13,460.06) 74.78% 4,539.94 1,500 Total 45000 • Parking Revenue 8,791.59 25,500 (16,708.41) 5,534.94 2,125 46000 • Ad Income 46100 Visitor Guide Ad Income 0.00 46200 Banner Income 0.00 Total 46000 • Ad Income 0.00 47000 - Museum Revenue 47100 Admission Revenue 0.00 47200 Donations 0.00 47300 Membership Total 47000 • Museum Revenue 0.00 0 0.00 48000 • Other Revenue 48200 Other Revenue 179.55 179.55 Total 48000 • Other Revenue 179.55 179.55 49000 - Interest and Investment Income 49001 Investment Account Interest 49002 Checking Account Interest 509.49 1,367 (857.51) 62.73% 208.67 114 Total 49000 • Interest and Investment Income 509.49 1,367 (857.51) 208.67 114 Total Income 235,253.07 792,867 (557,793.48) 70.33% 83,854.20 66,073 Cost of Goods Sold Gross Profit 235,253.07 792,867 83,854.20 66,073 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 0 0.00 51200 Linens 9,922.22 31,000 (21,077.78) 67.99% 2,572.05 2,584 51300 Alcohol & Bar Supply Expenses 51310 Alcohol 8,267.78 28,200 (19,932.22) 70.68% 1,954.85 2,350 51320 Bar Supply Expenses 1,281.59 1,800 (518.41) 28.80% 102.98 150 51400 Rental Services 10,145.69 33,000 (22,854.31) 69.26% 440.00 2,750 Total 51000 • Rental Expenses 29,617.28 94,000 (64,382.72) 5,069.88 7,834 52000 • Event Expenses 52100 1st Thursday Expenses 0.00 52200 LOTO Expenses 0.00 52400 Other Event Expenses 1,087.00 0 1,087.00 -100.00% 670.00 0 Total 52000 • Event Expenses 1,087.00 0 1,087.00 670.00 0 53000 • Store purchases 53100 Museum Store Expenses 53110 - Goods for Sale 53120 - Store Supplies 53200 EF Store Expenses 53210 - Goods for Sale 53220 - Store Supplies 53300 Consignment Expenses 0.00 Total 53000 • Store purchases 0.00 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 54130 Honoraria 0.00 54140 Other Total 54100 • Program 0.00 54200 • Exhibit Expenses 0.00 54300 • Fundraising 0.00 Total 54000 • Museum Activities 0.00 55000 • In-kind Donations Cost 0.00 Total 50000 • Rental and Event Expenses . 30,704.28 94,000 (63,295.72) 5,739.88 7,834 60000 • Payroll and Related Expenses 61000 Wages Expense 92,032.87 280,751 (188,718.13) 67.22% 26,913.40 23,396 62000 Payroll Tax Expense 62100 Federal (941) Payroll Taxes 6,535.58 21,477 (14,941.42) 69.57% 2,001.19 1,790 62300 SUTA 2,043.19 766 1,277.19 -166.73% 319.13 64 Total 62000 • Payroll Tax Expense 8,578.77 22,243 (13,664.23) 2,320.32 1,854 63000 • Benefits 63100 Health and Other Emp Insurance 9,310.93 24,206 (14,895.07) 61.53% 2,558.23 2,017 63200 Company Ret Contributions 390.00 6,833 (6,443.00) 94.29% 97.50 570 63300 Car Allowance 0.00 0.00 0 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 63600 Employee Relations 385.29 1,500 (1,114.71) 74.31% 195.33 125 Total 63000 • Benefits 10,086.22 32,539 (22,452.78) 2,851.06 2,712 64000 • Contract Labor 31,384.00 66,500 (35,116.00) 52.81% 9,528.00 5,541 65000 • Payroll Processing Fees 0.00 Total 60000 • Payroll and Related Expenses 142,081.86 402,033 (259,951.14) 41,612.78 33,503 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 Agency Advertising 0.00 0 71120 Non -Agency Advertising 29.68 3,000 (2,970.32) -100.00% 21.76 250 Total 71100 • Advertising Expense 29.68 3,000 (2,970.32) 21.76 250 71200 • Agency Fees 71300 • Promotion 71310 Promotion Expenses 6,702.07 18,500 (11,797.93) 63.77% 1,033.95 1,542 71320 Signage -Tourism 0.00 1,300 (1,300.00) 100.00% 0.00 109 71340 - Parks & Rec Promotion 0.00 71350 - Banners 0.00 Total 71300 • Promotion 6,702.07 19,800 (13,097.93) 1,033.95 1,651 71400 • Printing 71410 Visitors Guide Expense 0.00 71420 Other Brochures 0.00 5,000 (5,000.00) 100.00% 0.00 416 Total 71400 • Printing 0.00 5,000 (5,000.00) 0.00 416 71500 • Website 50.00 3,500 292 71600 • Mailings 0.00 Total 71000 • Marketing 6,781.75 31,300 (24,518.25) 1,055.71 2,609 72000 • Sales and Development 72100 Promotional Items 462.08 3,000 (2,537.92) 84.60% 0.00 250 72200 Meals 569.17 1,500 (930.83) 62.06% 237.97 125 72300 Groups 0.00 0.00 72400 Sports 0.00 0.00 72500 Meetings 99.88 1,000 (900.12) 90.01% 46.73 84 72600 Memberships 349.00 1,000 (651.00) 65.10% 99.00 83 72700 Tourism Development 0.00 0.00 -100.00% 72800 Training and Development 1,243.78 12,000 122.99 1,000 Total 72000 • Sales and Development 2,723.91 18,500 (15,776.09) 506.69 1,542 73000 • Office and Administrative Exp 73100 • Office Expenses 73110 Office Supplies 2,683.99 3,000 (316.01) 10.53% 510.78 250 73120 Office Equipment Leases 1,515.95 1,700 (184.05) 10.83% 365.05 141 73130 Office Equipment Purchases 373.12 1,500 (1,126.88) 75.13% 373.12 125 73140 Subscriptions 0.00 100 (100.00) 100.00% 0.00 9 Total 73100 • Office Expenses 4,573.06 6,300 (1,726.94) 1,248.95 525 73200 • Fees 73210 Bank Service Charges 0.00 0 0.00 73220 Credit Card Fees 929.45 1 4,500 (3,570.55) 79.35% 406.63 375 Total 73200 • Fees 929.45 1 4,500 (3,570.55) 406.63 375 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Town Center Year -to -Date Budget Over/(Under) Remaining % Bud et of Bud et Month Actual Budget 73400 Business Taxes and Licenses 1,144.29 4,000 (2,855.71) 71.39% 841.22 333 73500 Accounting, Audit, & Legal Fees 73510 Accounting Fees 0.00 73520 Audit Fees 0.00 73530 Legal Fees 0.00 Total 73500 • Accounting, Audit, & Legal Fees 0.00 73700 • Postage and Shipping 2.00 200 (198.00) 99.00% 1.00 17 73900 • Collection Expense 0.00 Total 73000 • Office and Administrative Exp 6,648.80 15,000 (8,351.20) 2,497.80 1,250 74000 • Travel 74100 Lodging 1,797.06 3,600 (1,802.94) 50.08% 271.98 300 74200- Mileage 328.18 1 1,000 (671.82) 67.18% 0.00 83 74300 Transportation 3,535.87 3,000 535.87 -17.86% 336.92 250 74400 - Meals Out of Town 706.21 2,000 (1,293.79) 64.69% 211.29 167 Total 74000 • Travel 6,367.32 9,600 (3,232.68) 820.19 800 75000•IT Expenses 75100 Computer Hardware 1,656.20 1,800 (143.80) 7.99% 0.00 150 75200 Software Purchases and Subs 1,628.45 5,000 (3,371.55) 67.43% 14.99 417 75300 IT Support and Consulting 2,066.00 12,000 (9,934.00) -100.00% 300.00 1,000 Total 75000 • IT Expenses 5,350.65 18,800 (13,449.35) 314.99 1,567 76000 • Insurance 76100 Insurance - Building & Contents 0.00 2,804 (2,804.00) 100.00% 76200 Insurance - W/C 0.00 0.00 Total 76000 • Insurance 0.00 2,804 (2,804.00) 0.00 0 77000 • Facilities 77100 • Rent 0.00 77200 • Internet/Telephone 4,618.38 13,500 (8,881.62) 65.79% 1,579.83 1,125 77300 • Utilities 77310 Electric 18,427.37 50,000 (31,572.63) 63.15% 4,423.45 4,167 77320 Gas 6,258.29 9,000 (2,741.71) 30.46% 758.40 750 77330 - Water 3,431.25 9,720 (6,288.75) 64.70% 1,491.79 810 Total 77300 • Utilities 28,116.91 68,720 (40,603.09) 6,673.64 5,727 77400 • Repairs and Maintenance 11,034.42 20,000 (8,965.58) 44.83% 4,675.95 1,666 77500 • Janitorial Supplies 8,209.61 17,640 (9,430.39) 53.46% 2,240.40 1,470 77600 • Maintenance Contracts 14,444.48 38,000 (23,555.52) 61.99% 7,580.92 3,167 77800 • FFE & Improvements 11,865.10 45,000 (33,134.90) 73.63% 2,215.25 3,750 Total 77000 • Facilities 78,288.90 202,860 (124,571.10) 24,965.99 16,905 Total 70000 • Operating Expenses 106,161.33 298,864 (192,702.67) 30,161.37 24,673 80000 • Grants Awarded 80100 Current Year Spring 80200 - Prior Year Fall 80300 - TheatreSquared Contribution Total 80000 • Grants Awarded 90000 • Other Expenses 90100 • Bond Payments 90300 • Future Project Funding Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR Town Center 2018 % Change Year -to -Date Month 212,457.02 Actual Budget Over/(Under) Remaining % Actual Budget COST OF GOODS SOLD Budget of Bud et 90310 • Future Capital Improvements TOTAL EXPENSE Total 90300 • Future Project Funding 1 278,947.47 0.04 Total 90000 • Other Expenses (56,018.45) Total Expense 278,947.47 794,897 (515,949.53) 64.91% 77,514.03 66,010 Net Income/(Loss) (43,694.40) (2,030)1 6,340.17 63 COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 212,457.02 235,253.07 0.11 COST OF GOODS SOLD 0.00 TOTAL EXPENSE 268,475.47 278,947.47 0.04 NET INCOME/(LOSS) (56,018.45) (43,694.40) Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 41200 PY HMR Taxes Total 41000 • Hotel, Motel, Restaurant Taxes 42000 - Rental Income 42100 - Facility Rental 1,099.05 3,500 (2,400.95) 68.60% 600.00 292 42200 - Rental Items 0.00 42300 - Alcohol Sales 0.00 42400 Rental Services 0.00 Total 42000 • Rental Income 1,099.05 3,500 (2,400.95) 600.00 292 43000 - Event Income 43100 - 1st Thursday Income 0.00 43200 LOTO Income 0.00 43400 Other Event Income 750.18 3,000 (2,249.82) 74.99% 0.00 250 Total 43000 - Event Income 750.18 3,000 (2,249.82) 0.00 250 44000 • Sales 44100 Museum Store Sales 2,019.79 8,500 (6,480.21) 76.24% 889.38 708 44200 - Visitor Store Sales 44210 Regular Store Sales 44220 Consignment Sales Total 44200 Visitor Store Sales Total 44000 • Sales 2,019.79 8,500 (6,480.21) 1,489.38 1,250 45000 - Parking Revenue 45100 - Parking Machine Revenue 45200 Parking Lease Revenue Total 45000 • Parking Revenue 46000 - Ad Income 46100 - Visitor Guide Ad Income 46200 Banner Income Total 46000 • Ad Income 47000 • Museum Revenue 47100 - Admission Revenue 0.00 500 (500.00) 100.00% 42 47200 Donations 1,176.18 20,000 (18,823.82) 94.12% 359.30 1,667 47300 - Membership Total 47000 - Museum Revenue 1,176.18 20,500 (19,323.82) 359.30 1,709 48000 • Other Revenue 48200 Other Revenue 0.00 Total 48000 • Other Revenue 0.00 49000 - Interest and Investment Income 49001 - Investment Account Interest 49002 Checking Account Interest 20.14 200 (179.86) 89.93% 7.71 16 Total 49000 • Interest and Investment Income 20.14 200 (179.86) 7.71 16 Total Income 5,065.34 35,700 (25,983.89) 85.81% 1,856.39 2,975 Cost of Goods Sold 1,264.97 (764.65) Gross Profit 6,330.31 35,700 (25,983.89) 1,091.74 2,975 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 500 (500.00) 100.00% 42 51200 Linens 0.00 500 (500.00) 100.00% 41 51300 Alcohol & Bar Supply Expenses 51310 Alcohol 0.00 51320 Bar Supply Expenses 0.00 51400 - Rental Services 0.00 0 0.00 Total 51000 • Rental Expenses 0.00 1,000 (1,000.00) 0.00 83 52000 • Event Expenses 52100 1st Thursday Expenses 0.00 52200 LOTO Expenses 0.00 52400 Other Event Expenses 5,801.27 15,000 (9,198.73) 61.32% 506.34 1,250 Total 52000 • Event Expenses 5,801.27 15,000 (9,198.73) 506.34 1,250 53000 • Store purchases 53100 - Museum Store Expenses 53110 - Goods for Sale 3,623.58 5,000 (1,376.42) 27.53% 803.93 416 53120 - Store Supplies 615.93 500 115.93 -23.19% 0.00 42 53200 EF Store Expenses 53210 - Goods for Sale 0.00 53220 - Store Supplies 0.00 53300 Consignment Expenses 0.00 Total 53000 • Store purchases 4,239.51 5,500 (1,260.49) 803.93 458 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 250 (250.00) 100.00% 21 54130 Honoraria 0.00 500 (500.00) 100.00% 41 54140 Other 0.00 5,000 (5,000.00) 100.00% 417 Total 54100 • Program 0.00 5,750 (5,750.00) 0.00 479 54200 • Exhibit Expenses 5,810.28 5,000 810.28 -16.21% 1,326.00 417 54300 • Fundraising 2,999.00 5,250 (2,251.00) 42.88% 438 Total 54000 • Museum Activities 8,809.28 16,000 (7,190.72) 1,326.00 1,334 55000 • In-kind Donations Cost 0.00 0 0.00 Total 50000 • Rental and Event Expenses . 18,850.06 37,500 (18,649.94) 2,636.27 3,125 60000 • Payroll and Related Expenses 61000 Wages Expense 26,673.17 86,870 (66,123.88) 69.30% 7,430.52 7,239 62000 Payroll Tax Expense 62100 Federal (941) Payroll Taxes 1,861.75 6,646 (4,784.25) 71.99% 543.18 554 62300 SUTA 661.61 249 1 412.61 -165.71% 99.85 20 Total 62000 • Payroll Tax Expense 2,523.36 6,895 (4,371.64) 643.03 574 63000 • Benefits 63100 Health and Other Emp Insurance 4,347.79 13,045 (8,697.21) 66.67%1 1,086.94 1,087 63200 Company Ret Contributions 490.00 2,262 (1,772.00) 78.34% 122.50 188 63300 Car Allowance Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget 63600 Employee Relations 79.95 300 (220.05) 73.35% 0.00 25 Total 63000 • Benefits 4,917.74 15,607 (10,689.26) 1,209.44 1,300 64000 • Contract Labor 90.00 0 90.00 -100.00% 0.00 0 65000 • Payroll Processing Fees Total 60000 • Payroll and Related Expenses 34,204.27 109,372 (81,094.78) 9,282.99 9,113 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 Agency Advertising 0.00 0 71120 Non -Agency Advertising 6,987.33 6,000 987.33 -16.46% 725.12 500 Total 71100 • Advertising Expense 6,987.33 6,000 987.33 725.12 500 71200 • Agency Fees 71300 • Promotion 71310 Promotion Expenses 450.00 600 (150.00) 25.00% 0.00 50 71320 Signage -Tourism 71340 - Parks & Rec Promotion 71350 - Banners Total 71300 • Promotion 450.00 600 (150.00) 0.00 50 71400 • Printing 71410 Visitors Guide Expense 71420 Other Brochures 246.90 1,000 (753.10) 75.31% 0.00 83 Total 71400 • Printing 246.90 1,000 (753.10) 0.00 83 71500 • Website 3,945.00 6,000 (2,055.00) 34.25% 500 71600 • Mailings 0.00 0 0.00 Total 71000 • Marketing 11,629.23 13,600 (1,970.77) 725.12 1,133 72000 • Sales and Development 72100 Promotional Items 161.02 500 (338.98) 67.80% 72200 Meals 5.19 0.00 42 72300 Groups 0.00 72400 Sports 0.00 72500 Meetings 0.00 72600 Memberships 581.06 1,000 (418.94) 41.89% 275.00 84 72700 Tourism Development 0.00 250 (250.00) 100.00% 0.00 21 72800 Training and Development 842.77 2,000 (1,157.23) 57.86% 17.69 167 Total 72000 • Sales and Development 1,590.04 3,750 (2,165.15) 292.69 314 73000 • Office and Administrative Exp 73100 • Office Expenses 73110 Office Supplies 825.89 2,000 (1,174.11) 58.71% 248.65 166 73120 Office Equipment Leases 0.00 0 0.00 73130 Office Equipment Purchases 0.00 0 0.00 73140 Subscriptions 29.85 0 29.85 -100.00% 9.95 Total 73100 • Office Expenses 855.74 2,000 (1,144.26) 258.60 166 73200 • Fees 73210 Bank Service Charges 80.00 0 80.00 1 -100.00% 20.00 0 73220 Credit Card Fees 317.18 250 67.18 1 -26.87% 75.09 21 Total 73200 Fees 397.18 250 147.18 95.09 21 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual Clinton House Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget 73400 • Business Taxes and Licenses 3.00 100 (100.00) 97.00% 3.00 8 73500 • Accounting, Audit, & Legal Fees 73510 Accounting Fees 75.00 0 75.00 -100.00% 73520 Audit Fees 0.00 0 0.00 73530 Legal Fees 0.00 0 0.00 Total 73500 • Accounting, Audit, & Legal Fees 75.00 0 75.00 0.00 0 73700 • Postage and Shipping 45.14 250 (204.86) 81.94% 21 73900 • Collection Expense 0.00 Total 73000 • Office and Administrative Exp 1,376.06 2,600 (1,226.94) 356.69 216 74000 • Travel 74100 Lodging 889.25 1,500 (610.75) 40.72% 889.25 125 74200 Mileage 172.77 125 47.77 -38.22% 37.06 10 74300 Transportation 267.66 1,200 (932.34) 77.70% 249.22 100 74400 Meals Out of Town 57.39 250 (192.61) 77.04% 42.39 21 Total 74000 • Travel 1,387.07 3,075 (1,687.93) 1,217.92 256 75000•IT Expenses 75100 Computer Hardware 0.00 500 (500.00) 100.00% 0.00 42 75200 Software Purchases and Subs 87.00 400 (313.00) 78.25% 0.00 33 75300 IT Support and Consulting 0.00 0 0.00 0.00 Total 75000 • IT Expenses 87.00 900 (813.00) 0.00 75 76000 • Insurance 76100 Insurance - Building & Contents 0.00 306 (306.00) 100.00% 76200 Insurance - W/C 0.00 Total 76000 • Insurance 0.00 306 (306.00) 0.00 0 77000 • Facilities 77100 • Rent 4,800.00 14,400 (9,600.00) 66.67% 1,200.00 1,200 77200 • Internet/Telephone 957.66 2,520 (1,562.34) 62.00% 203.29 210 77300 • Utilities 77310 - Electric 327.31 1,260 (932.69) 74.02% 84.20 105 77320- Gas 659.07 1,020 (360.93) 35.39% 73.94 85 77330 - Water 230.41 1,320 (1,089.59) 82.54% 63.31 110 Total 77300 • Utilities 1,216.79 3,600 (2,383.21) 221.45 300 77400 • Repairs and Maintenance 13,113.03 22,000 (8,886.97) 40.40% 400.00 1,833 77500 • Janitorial Supplies 303.12 750 (446.88) 59.58% 80.38 63 77600 • Maintenance Contracts 87.80 0 87.80 -100.00% 21.95 0 77800 • FFE & Improvements 0.00 0 0.00 -100.00% Total 77000 • Facilities 20,478.40 43,270 (22,791.60) 2,127.07 3,606 Total 70000 • Operating Expenses 36,547.80 67,501 (30,961.39) 4,719.49 5,600 80000 • Grants Awarded 80100 Current Year Spring 80200 Prior Year Fall 80300 TheatreSquared Contribution Total 80000 • Grants Awarded 90000 • Other Expenses 90100 • Bond Payments 90300 • Future Project Funding Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR Clinton House 2018 Year -to -Date Month TOTAL REVENUE Actual Budget Over/(Under) Remaining % Actual Budget 3,208.95 Budget of Bud et 90310 • Future Capital Improvements 1,610.25 Total 90300 • Future Project Funding [Total 0.26 Total 90000 • Other Expenses 69,883.60 Expense 89,602.13 214,373 (130,706.11) 58.20% 16,638.75 17,838 Net Income/(Loss) (83,271.82) (178,673) (15,547.01) (14,863) COMPARISON OF CURRENT YEAR & PRIOR YEAR 2,017.00 2018 % Change TOTAL REVENUE 7,018.15 3,208.95 (0.54) COST OF GOODS SOLD 1,610.25 2,029.62 0.26 TOTAL EXPENSE 69,883.60 74,659.96 0.07 NET INCOME/(LOSS) (61,255.20) (69,421.39) Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual W -S House Year -to -Date Month Budget Over/(Under) Remaining % Actual Budget Budget of Bud et Income 41000 • Hotel, Motel, Restaurant Taxes 41100 CY HMR Taxes 41200 PY HMR Taxes Total 41000 • Hotel, Motel, Restaurant Taxes 42000 • Rental Income 42100 Facility Rental 0.00 42200 Rental Items 0.00 42300 Alcohol Sales 0.00 42400 Rental Services 0.00 Total 42000 • Rental Income 0.00 43000 • Event Income 43100 1st Thursday Income 0.00 43200 LOTO Income 0.00 43400 Other Event Income 0.00 Total 43000 - Event Income 0.00 44000 • Sales 44100 Museum Store Sales 0.00 44200 Visitor Store Sales 44210 Regular Store Sales 0.00 44220 Consignment Sales 0.00 Total 44200 Visitor Store Sales 0.00 Total 44000 • Sales 0.00 45000 - Parking Revenue 45100 Parking Machine Revenue 0.00 45200 Parking Lease Revenue 0.00 Total 45000 • Parking Revenue 0.00 46000 • Ad Income 46100 Visitor Guide Ad Income 0.00 46200 Banner Income 0.00 Total 46000 • Ad Income 0.00 47000 - Museum Revenue 47100 Admission Revenue 0.00 47200 Donations 0.00 47300 Membership Total 47000 • Museum Revenue 0.00 48000 • Other Revenue 48200 Other Revenue 0.00 Total 48000 • Other Revenue 0.00 49000 - Interest and Investment Income 49001 Investment Account Interest 49002 Checking Account Interest 0.00 Total 49000 • Interest and Investment Income 0.00 Total Income 0.00 Cost of Goods Sold Gross Profit 0.00 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual W -S House Year -to -Date Month Budget Over/(Under) Remaining % Actual Budget Budget of Bud et Expense 50000 • Rental and Event Expenses 51000 • Rental Expenses 51100 Facility Rental Expenses 0.00 51200 Linens 0.00 51300 Alcohol & Bar Supply Expenses 51310 Alcohol 0.00 51320 Bar Supply Expenses 0.00 51400 Rental Services 0.00 Total 51000 • Rental Expenses 0.00 52000 • Event Expenses 52100 1st Thursday Expenses 0.00 52200 LOTO Expenses 0.00 52400 Other Event Expenses Total 52000 • Event Expenses 0.00 53000 • Store purchases 53100 Museum Store Expenses 53110 - Goods for Sale 0.00 53120 - Store Supplies 0.00 53200 EF Store Expenses 53210 - Goods for Sale 0.00 53220 - Store Supplies 0.00 53300 Consignment Expenses 0.00 Total 53000 • Store purchases 0.00 54000 • Museum Activities 54100 • Program 54110 Group Visits 0.00 54130 Honoraria 0.00 54140 Other Total 54100 • Program 0.00 54200 • Exhibit Expenses 0.00 54300 • Fundraising 0.00 Total 54000 • Museum Activities 0.00 55000 • In-kind Donations Cost 0.00 Total 50000 • Rental and Event Expenses . 0.00 60000 • Payroll and Related Expenses 61000 Wages Expense 0.00 62000 Payroll Tax Expense 62100 Federal (941) Payroll Taxes 0.00 62300 SUTA 0.00 Total 62000 • Payroll Tax Expense 0.00 63000 • Benefits 63100 Health and Other Emp Insurance 0.00 63200 Company Ret Contributions 0.00 63300 Car Allowance 0.00 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual W -S House Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget 63600 Employee Relations 0.00 Total 63000 • Benefits 0.00 64000 • Contract Labor 768.00 14,400 (13,632.00) 94.67% 240.00 1,200 65000 • Payroll Processing Fees Total 60000 • Payroll and Related Expenses 768.00 14,400 240.00 1,200 70000 • Operating Expenses 71000 • Marketing 71100 • Advertising Expense 71110 Agency Advertising 0.00 71120 Non -Agency Advertising 0.00 Total 71100 • Advertising Expense 0.00 71200 • Agency Fees 71300 • Promotion 71310 Promotion Expenses 0.00 71320 Signage -Tourism 71340 - Parks & Rec Promotion 71350 - Banners Total 71300 • Promotion 0.00 71400 • Printing 71410 Visitors Guide Expense 0.00 71420 Other Brochures 0.00 Total 71400 • Printing 0.00 71500 • Website 0.00 71600 • Mailings 0.00 Total 71000 • Marketing 0.00 72000 • Sales and Development 72100 Promotional Items 0.00 72200 Meals 0.00 72300 Groups 0.00 72400 Sports 0.00 72500 Meetings 0.00 72600 Memberships 0.00 72700 Tourism Development 0.00 72800 Training and Development Total 72000 • Sales and Development 0.00 73000 • Office and Administrative Exp 73100 • Office Expenses 73110 Office Supplies 0.00 0 0.00 0.00% 73120 Office Equipment Leases 0.00 73130 Office Equipment Purchases 0.00 73140 Subscriptions 0.00 Total 73100 • Office Expenses 0.00 0 0.00 73200 • Fees 73210 Bank Service Charges 0.00 73220 Credit Card Fees 0.00 Total 73200 • Fees 0.00 Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 Actual W -S House Year -to -Date Budget Over/(Under) Remaining % Budget of Bud et Month Actual Budget 73400 Business Taxes and Licenses 73500 Accounting, Audit, & Legal Fees 73510 Accounting Fees 0.00 73520 Audit Fees 0.00 73530 Legal Fees 0.00 Total 73500 • Accounting, Audit, & Legal Fee 73700 • Postage and Shipping 0.00 73900 • Collection Expense 0.00 Total 73000 • Office and Administrative Exp 0.00 74000 • Travel 74100 Lodging 0.00 74200 Mileage 0.00 74300 Transportation 0.00 74400 Meals Out of Town 0.00 Total 74000 • Travel 0.00 75000 • IT Expenses 75100 Computer Hardware 0.00 75200 Software Purchases and Subs 0.00 75300 IT Support and Consulting 0.00 Total 75000 • IT Expenses 0.00 76000 • Insurance 76100 Insurance - Building & Contents 4,660 (4,660.00) 100.00% 76200 Insurance - W/C 0.00 Total 76000 • Insurance 0.00 4,660 (4,660.00) 77000 • Facilities 77100 • Rent 300.00 900 (600.00) (100.00) 75.00 75 77200 • Internet/Telephone 594.88 1,800 (1,205.12) (100.00) 148.72 150 77300 • Utilities 77310 Electric 181.93 1,080 (898.07) 83.15% 31.69 90 77320 Gas 1,081.02 864 217.02 -25.12% 136.10 72 77330 Water 1,102.70 720 382.70 -53.15% 57.31 60 Total 77300 • Utilities 2,365.65 2,664 (298.35) 225.10 222 77400 • Repairs and Maintenance 2,234.71 125,000 (122,765.29) -100.00% 12.60 10,417 77500 • Janitorial Supplies 21.12 600 (578.88) 0.00 50 77600 • Maintenance Contracts 414.51 1,344 (929.49) 69.16% 151.41 112 77800 • FFE & Improvements 600.00 75,000 (74,400.00) 99.20% 0.00 6,250 Total 77000 • Facilities 6,530.87 207,308 (200,777.13) 612.83 17,276 Total 70000 • Operating Expenses 6,530.87 211,968 (205,437.13) 612.83 17,276 80000 • Grants Awarded 80100 Current Year Spring 80200 Prior Year Fall 80300 TheatreSquared Contribution Total 80000 • Grants Awarded 90000 • Other Expenses 90100 • Bond Payments 90300 • Future Project Funding Modified Accrual Fayetteville A and P Commission Statement of Budget, Revenue and Expense Year -to -Date @ April 30, 2018 COMPARISON OF CURRENT YEAR & PRIOR YEAR W -S House TOTAL REVENUE Year -to -Date Month COST OF GOODS SOLD Actual Budget Over/(Under) Remaining % Actual Budget TOTAL EXPENSE Budget of Bud et 90310 • Future Capital Improvements (7,778.96) (7,298.87) Total 90300 • Future Project Funding Total 90000 • Other Expenses Total Expense 7,298.87 226,368 (205,437.13) 96.78% 852.83 18,476 Net Income/(Loss) (7,298.87) (226,368) 1 (852.83) (18,476) COMPARISON OF CURRENT YEAR & PRIOR YEAR 2017 2018 % Change TOTAL REVENUE 0.00 0.00 0.00 COST OF GOODS SOLD TOTAL EXPENSE 7,778.96 7,298.87 (0.06) NET INCOME/(LOSS) (7,778.96) (7,298.87) • 1.02% • WIN F.TiVAI 11.56% • IL! I 8L19: LI 9.36% • I 1.69% % change over previous year • ni: 5.15% I 11y1 (jan feb mar apr I (may I jun 1ul I aug I sep SI nov I dec Monthly A&P Tax Collections 2018** 5266,502 230,000 240,000 250,000 260,000 270,000 280,000 290,000 300,000 6.50% 6.71% 1.92% 7.77% increase from 2017 ** This represents one half of the total HMR collections. The other half supports the Parks and Recreation department. Memo To: Fayetteville Advertising and Promotion Commission From: Molly Rawn Date: May 21, 2018 Re: Strategic Planning Services A committee consisting of Molly Rawn, Executive Director; Hazel Hernandez, Director of Marketing and Communications; Angie Albright, Clinton House Museum Director; Jordan Garcia, Fayetteville Town Center General Manager; and Matthew Petty, Commission Chair met to review and discuss proposals for qualified strategic planning consultants. It is the committee's recommendation that we enter into a contract with Milestone Leadership for strategic planning services in the amount not to exceed $30,000.