HomeMy WebLinkAbout108-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 108-18
File Number: 2018-0228
SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS:
A RESOLUTION TO APPROVE THE RENEWAL OF TWO SPECIAL NEEDS ASSISTANCE PROGRAM
GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT IN THE TOTAL AMOUNT OF $228,826.00 FOR THE CITY TO ADMINISTER
PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign the two Special Needs Assistance Program grant agreements with the U.S. Department of Housing
and Urban Development, copies of which are attached to this Resolution and made a part hereof, in the
total amount of $228,826.00 for the City to administer programs to assist homeless Fayetteville residents.
PASSED and APPROVED on 5/1/2018
Attest:
Sondra E. Smith, City Clerk Treas `r,(; ' l;«I'l/i
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Page 1 Printed on 512118
City of Fayetteville, Arkansas
Text File
File Number: 2018-0228
Agenda Date: 5/1/2018 Version: 1
In Control: City Council Meeting
Agenda Number: A. 11
SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE THE RENEWAL OF TWO SPECIAL NEEDS ASSISTANCE
PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT IN THE TOTAL AMOUNT OF $228,826.00 FOR THE CITY TO ADMINISTER
PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
the two Special Needs Assistance Program grant agreements with the U.S. Department of Housing and Urban
Development, copies of which are attached to this Resolution and made a part hereof, in the total amount of
$228,826.00 for the City to administer programs to assist homeless Fayetteville residents.
City of Fayetteville, Arkansas Page 1 Printed on 5/2/2018
Yolanda Fields
Submitted By
City of Fayetteville Staff Review Form
2018-0228
Legistar File ID
5/1/20x.8
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/13/2018
!`l1n An Al IK11T\/ nrr(111 I- lr,�1
Submitted Date Division / Department
Action Recommendation:
f Staff recommends approval of the grant agreement renewals for Special Needs Assistance Programs (SNAPS) grants
AR0038L6F011705and AR0043L6F011703.
2180642.4955 2180.642.4956
Account Number
N/A
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
CDBG - Hearth
Fund
N/A
Project Title
Current Budget
$ -
Funds Obligated
$ -
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
V20180321
Previous Ordinance
or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 1, 2018
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Don Marr, Chief of Staff
FROM: Yolanda Fields, Community Resources Directoi1
DATE: April 13, 2018
SUBJECT: Special Needs Assistance Program Renewal Grant Agreements
RECOMMENDATION:
Staff recommends approval of the Special Needs Assistance Programs (SNAPS) renewal grant
agreements,
BACKGROUND:
The City of Fayetteville Hearth program has been in operation since February of 2016, and to
date we have housed 79 adults and 94 children. This program is funded by four annual grants.
Grant AR0038 and AR0043 will expire on May 31, 2018. Renewal grant funding will begin June
1, 2018 upon execution of attached grant agreements, which will provide seamless continuation
of services to our homeless population.
DISCUSSION:
The renewal grants are: SNAPs Grant AR0038L6F011705 in the amount of $42,042 and
SNAPs Grant AR00431-6F011703 in the amount of $186,784. The grant agreements must be
executed for the continuation of funding to maintain our efforts to house the homeless.
BUDGET/STAFF IMPACT:
None.
Attachments:
Renewal Grant Agreements
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
N
SCOPE OF WORK
FY2017 COMPETITION
1. The project listed on this Scope of Work is governed by the Act and Rule, as they may be
amended from time to time. The project is also subject to the terms of the Notice of
Funds Availability for the fiscal year competition in which the funds were awarded and to
the applicable annual appropriations act.
2. HUD designations of Continuums of Care as High -performing Cormnunities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program
Competition Funding Availability page. Notwithstanding anything to the contrary in the
Application or this Grant Agreement, Recipient may only use grant funds for HPC
Homelessness Prevention Activities if the Continuum that designated the Recipient to
apply for this grant was designated an HPC for the applicable fiscal year.
3. Recipient is not a Unified Funding Agency and was not the only Applicant the
Continuum of Care designated to apply for and receive grant funds and is not the only
Recipient for the Continuum of Care that designated it. HUD's total funding obligation
for this grant is $42,042 for project number AR0038L6F011705. If the project is a
renewal to which expansion funds have been added during this competition, the Renewal
Expansion Data Report, including the Summary Budget therein, in a -snaps is
incorporated herein by reference and made a part hereof. In accordance with 24 CFR
578.105(b), Recipient is prohibited from moving more than 10% from one budget line
item in a project's approved budget to another without a written amendment to this
Agreement. The obligation for this project shall be allocated as follows:
a. Continuum of Care planning activities $
b. UFA costs $
c. Acquisition $
RECEIVED
'JUL
11 2018
Tax ID No.: 71-6018462
ITY OF
CCITY
CoC Program Grant Number: AR0038L6F011705 OFFICE
CLERKS
Effective Date:
DUNS No.: 141310578
Component: TH
Recipient: City of Fayetteville
Official Contact Person and Title: Ms. Yolanda Fields, Community Resources Administrator
Telephone Number: (479) 575-8290
Fax Number: (479) 444-3445
E-mail Address: yfieldsa;fayettevilIe-ar.gov
Operating Start Date: June 1, 2018
Project Location(s): Fayetteville, Arkansas and Northwest Arkansas CoC
SCOPE OF WORK
FY2017 COMPETITION
1. The project listed on this Scope of Work is governed by the Act and Rule, as they may be
amended from time to time. The project is also subject to the terms of the Notice of
Funds Availability for the fiscal year competition in which the funds were awarded and to
the applicable annual appropriations act.
2. HUD designations of Continuums of Care as High -performing Cormnunities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program
Competition Funding Availability page. Notwithstanding anything to the contrary in the
Application or this Grant Agreement, Recipient may only use grant funds for HPC
Homelessness Prevention Activities if the Continuum that designated the Recipient to
apply for this grant was designated an HPC for the applicable fiscal year.
3. Recipient is not a Unified Funding Agency and was not the only Applicant the
Continuum of Care designated to apply for and receive grant funds and is not the only
Recipient for the Continuum of Care that designated it. HUD's total funding obligation
for this grant is $42,042 for project number AR0038L6F011705. If the project is a
renewal to which expansion funds have been added during this competition, the Renewal
Expansion Data Report, including the Summary Budget therein, in a -snaps is
incorporated herein by reference and made a part hereof. In accordance with 24 CFR
578.105(b), Recipient is prohibited from moving more than 10% from one budget line
item in a project's approved budget to another without a written amendment to this
Agreement. The obligation for this project shall be allocated as follows:
a. Continuum of Care planning activities $
b. UFA costs $
c. Acquisition $
d.
Rehabilitation
$
e.
New construction
$
f.
g.
Leasing
$
h.
Rental assistance
$32,94Q
i.
Supportive services
$ 53043
j.
Operating costs
$
k.
Homeless Management Information System
Is 500
1.
Administrative costs
$ 3,55'i
in.
Relocation costs
$ i
n.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$
Short-term and medium-term rental assistance
$
4. The performance period for the project begins 6/1/2018 and ends 5/31/2019. No funds
for new projects may be drawn down by Recipient until HUD has approved site control
pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that
has been renewed.
If grant funds will be used for payment of indirect costs, the Recipient is authorized to
insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the
attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be
incorporated herein and made a part of the Agreement. No indirect costs may be charged
to the grant by the Recipient if their federally recognized cost rate is not listed on the
Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a
project funded under this Agreement, no indirect costs may be charged to the project by
the subrecipient carrying out that project.
6. The project has not been awarded project -based rental assistance for a term of fifteen (15)
years. Additional funding is subject to the availability of annual appropriations.
UNITED ST TES OF AMERICA,
Secretawof si f g• d Utan Development
C
(S
(Typed Name and Title)
(Date)
RECIPIENT
Fol
(hyped Name and Title of Authorized Official)
(Date
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0038L6F011705
Effective Date:
DUNS No.: 141310578
FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE
Grant No. Recipient Name Indirect cost rate Cost Base
N/A %
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0043L6F011703
Effective Date:
DUNS No.: 141310578
Component: PSH
Recipient: City of Fayetteville
Official Contact Person and Title: Ms
Yolanda Fields, Community Resources Administrator
Telephone Number: (479) 575-8290
Fax Number: (479) 444-3445
E-mail Address: yfields@fayetteville-ar.gov
,fayetteville-ar.g_ov
Operating Start Date: June 1, 2018
Project Location(s): Fayetteville, Arkansas and Northwest Arkansas CoC
SCOPE OF WORK
FY2017 COMPETITION
The project listed on this Scope of Work is governed by the Act and Rule, as they may be
amended from time to time. The project is also subject to the terms of the Notice of
Funds Availability for the fiscal year competition in which the funds were awarded and to
the applicable annual appropriations act.
2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published in the HUD Exchange in the appropriate Fiscal Years' CoC Program
Competition Funding Availability page. Notwithstanding anything to the contrary in the
Application or this Grant Agreement, Recipient may only use grant funds for HPC
Homelessness Prevention Activities if the Continuum that designated the Recipient to
apply for this grant was designated an HPC for the applicable fiscal year.
Recipient is not a Unified Funding Agency and was not the only Applicant the
Continuum of Care designated to apply for and receive grant funds and is not the only
Recipient for the Continuum of Care that designated it. HUD's total funding obligation
for this grant is $186,784 for project number AR0044L6F011703. If the project is a
renewal to which expansion funds have been added during this competition, the Renewal
Expansion Data Report, including the Summary Budget therein, in a -snaps is
incorporated herein by reference and made a part hereof. In accordance with 24 CFR
578.105(b), Recipient is prohibited from moving more than 10% from one budget line
item in a project's approved budget to another without a written amendment to this
Agreement. The obligation for this project shall be allocated as follows:
a. Continuum of Care planning activities $
b. UFA costs $
c. Acquisition $
d.
Rehabilitation
$
e.
New construction
$
f.
g.
Leasing
$
h.
Rental assistance
$144,804
i.
Supportive services
$_ 34,284
j.
Operating costs
$
k.
Homeless Management Information System
$ 500.
1.
Administrative costs
$_7,240
in.
Relocation costs
$
n.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$
Short-term and medium-term rental assistance
$
4. The performance period for the project begins 6/1/2018 and ends 5/31/2019. No funds
for new projects may be drawn down by Recipient until HUD has approved site control
pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down
by Recipient before the end date of the project's final operating year under the grant that
has been renewed.
If grant funds will be used for payment of indirect costs, the Recipient is authorized to
insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the
attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be
incorporated herein and made a part of the Agreement. No indirect costs may be charged
to the grant by the Recipient if their federally recognized cost rate is not listed on the
Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a
project funded under this Agreement, no indirect costs may be charged to the project by
the subrecipient carrying out that project.
6. The project has not been awarded project -based rental assistance for a term of fifteen (15)
years. Additional funding is subject to the availability of annual appropriations.
UNITED ST TES OF AMERICA,
Secreta Mf
I ��rrti ri Ur ,rn Development
C
(Signature)
Clinton E. Johnson_, Community Planning and Development Director
(Typed Name and Title)
(Date)
RECIPIENT
City of Fayett
(Name of Org
Official)
Honorable Y`i� Jordan Mayor
(Typed Name and Title of Authorized Official)
6 141l
(Date
Tax ID No.: 71-6018462
CoC Program Grant Number: AR0043L6F011703
Effective Date:
DUNS No.: 141310578
FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE
Grant No. Recipient Name Indirect cost rate Cost Base
N/A