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Home My WebLink About87-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 87-18 File Number: 2018-0175 GULLEY PARK TRAIL LIGHTING: A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS IN AN AMOUNT UP TO $140,000.00 FOR LIGHTING OF THE TRAIL AROUND GULLEY PARK WHEREAS, the City of Fayetteville understands Federal -Aid Transportation Alternatives Program funds are available through the Arkansas Department of Transportation - Transportation Alternatives Program in an amount up to $140,000.00 at 80% federal participation and 20% local match for the lighting of the trail around Gulley Park; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville for the life of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the City of Fayetteville will participate in accordance with its designated responsibility, including maintenance of this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated project. Page 1 Printed on 414118 Resolution: 87-18 file-NumbM 2018-0175 Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the City of Fayetteville to cooperate with the Arkansas Department of Transportation to initiate action to implement this project. PASSED and APPROVED on 4/3/2018 Attest: Sondra E. Smith, City Clerk Treasurer t,,,�4 is' ,�. .F r `Z' w „ 1AYET 'EViLl.(..AJf �.C• r �r 1i14i A AIC��+ • �% '�e tEYrON Page 2 Printed on 414118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 r� (479) 575-8323 Text File File Number: 2018-0175 Agenda Date: 4/3/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 8 GULLEY PARK TRAIL LIGHTING: A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS IN AN AMOUNT UP TO $140,000.00 FOR LIGHTING OF THE TRAIL AROUND GULLEY PARK WHEREAS, the City of Fayetteville understands Federal -Aid Transportation Alternatives Program funds are available through the Arkansas Department of Transportation - Transportation Alternatives Program in an amount up to $140,000.00 at 80% federal participation and 20% local match for the lighting of the trail around Gulley Park; and WHEREAS, the City of Fayetteville understands that Federal -Aid funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement; and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the City of Fayetteville for the life of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the City of Fayetteville will participate in accordance with its designated responsibility, including maintenance of this project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated project. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the City of Fayetteville to cooperate with the Arkansas Department of Transportation to initiate action to implement this project. City of Fayetteville, Arkansas Page 1 Printed on 4/4/2018 City of Fayetteville Staff Review Form 2018-0175 Legistar File ID 4/3/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Matt Mihalevich 3/14/2018 DEVELOPMENT SERVICES (620) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a resolution expressing the willingness to apply for federal -aid funds and allow staff to submit an application of an 80% federal 20% local matching grant through the Arkansas Department of Transportation - Transportation Alternatives Program for an award of up to $140,000 to be used for lighting of the trail around Gulley Park. 2250.520.9255-5806.00 Account Number 13001.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # Original Contract Number: Comments: Budget Impact: Parks Development - Park Improvements Fund Community Park Improvements Approval Date: V20140710 Project Title Current Budget $ 978,965.00 Funds Obligated $ 39,500.00 Current Balance $ 939,465.00 Item Cost $ 35,000.00 Budget Adjustment Remaining Budget $ 904,465.00 Approval Date: V20140710 CITY OF � 7 FAYETTEVILLE ARKANSAS MEETING OF APRIL 3RD, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: March 14th, 2018 CITY COUNCIL MEMO SUBJECT: 2018-0175 Transportation Alternatives Program — Gulley Park Trail Lighting RECOMMENDATION: Staff recommends approval of a resolution expressing the willingness to apply for federal -aid funds and allow staff to submit an application of an 80% federal 20% local matching grant through the Arkansas Department of Transportation - Transportation Alternatives Program for an award of up to $140,000 to be used for lighting of the trail around Gulley Park. BACKGROUND: The City trail construction crew will be replacing approximately 1 mile of dilapidated asphalt loop trail within Gulley Park this summer at the conclusion of the concert series. Electrical conduit will be installed with the new 8 -foot -wide concrete trails, however sufficient funding is not currently available to install the wire and estimated 50 light poles. DISCUSSION: The Arkansas Department of Transportation is currently accepting applications for funding through the Transportation Alternatives Program. Trail lighting an eligible item for this program and could provide 80% funding for installing trail lighting in one of our highest used parks BUDGET/STAFF IMPACT: If the Transportation Alternatives Program grant is approved and fully funded, the City will be responsible for 20% of the total project cost, or $35,000. Funding for the match has been budgeted through the Parks Development Program for community park improvements. Attachments: Gulley Park Trail Lighting Map Gulley Park Trail Lighting Cost Estimate Transportation Alternatives Program Sample Resolution Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 I Gulley Park 39 Acres Legend Niokaska Creek Trail Gulley Trail - Proposed Lighting (1 Mile) fq ON tia Proposed Trail lighting Along 1 Mile of Existing Trail 50 Lights Proposed C11Y riF Gulley Park FAYETTEVILLE 0 62.5 125 250 375 500 ARKANSAS Feet Proposed Trail Lighting City (if Fayetteville,,AFI I CITY OF Gulley Park Trail Lighting FAY E T T E V i L L E Cost Estimate (Contractor Install Prices) ARKANSAS March 14, 2018 Cost Estimate (Based on 2017 Mud Creek Trail Lighting Bid) ITEM #i DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 LED Trail Light Fixture (Installed) 50 L.S. $ 1.800.00 $ 90.000.00 2 Direct Bury Fiberglass Pole (Installed) 50 L.& $ 900.00 $ 45,000.00 3 No. 8 AWG Copper Conductor 20.000 L.F. $ 1.50 $ 30,000.00 4 Electrical Service Equipment Pedestals (Milbank 2 E.A. $ 5.000.00 1 $ 10.000.00 Note: Electrical Conduit and Pull Boxes Installed Separately by City Total Estimated Project Cost $175,000.00 SAMPLE RESOLUTION RESOLUTION NO. 87-18 A RESOLUTION EXPRESSING THE WILLINGNESS OF SPONSOR NAME TO UTILIZE FEDERAL -AID TRANSPORTATION ALTERNATIVES PROGRAM FUNDS WHEREAS, Sponsor Name understands Federal -aid Transportation Alternatives Program Funds are available at 80% federal participation and 20% local match to develop or improve Gulley Park Trail Lighting, and WHEREAS, Sponsor Name understands that Federal -aid Funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement, and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the applicant for the life of the project. NOW THEREFORE, BE IT RESOLVED BY SPONSOR'S GOVERNING BODY THAT: SECTION I: Sponsor Name will participate in accordance with its designated responsibility, including maintenance of this project. SECTION II: Title of Sponsors CEO/CAO is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated project. SECTION III: Sponsors Governing Body pledges its full support and hereby authorizes the Arkansas Department of Transportation to initiate action to implement this project. THIS RESOLUTION adopted this 3rd day of April _, 2018. ATTEST: (SEAL) Notes: Signed: Name of Sponsor's CEO/CAO "Sponsor Name" is the name of the Agency (i.e. the City of Anywhere, Universal County, the Arkansas Department of Trails) "Sponsor's Governing Body" is the group of individuals that make the final financial decisions for the Agency (i.e. City Council, Quorum Court, Board of Directors, Commission) "Sponsor's CEO/CAO" is the person in charge of the day-to-day activities at the agency (i.e. Mayor, City Manager, County Judge, Executive Director, etc.) "Project Name" is the name of the project from the application