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Home My WebLink About82-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 82-18 File Number: 2018-0171 ARKANSAS DEPARTMENT OF AERONAUTICS 80/20 GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS DEPARTMENT OF AERONAUTICS 80/20 GRANT IN THE AMOUNT OF $135,900.00 FOR THE AIRPORT TERMINAL PARKING LOT REHABILITATION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of an Arkansas Department of Aeronautics 80/20 Grant in the amount of $135,900.00 for the Airport Terminal Parking Lot Rehabilitation Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 4/3/2018 Attest: "6. .^"'" c . Sandra E. Smith, City Clerk Treasurer ,s�,al�+rfi►r,�,, 0-0 ��p,tlEi'•iii;�� tis�� Page 1 Printed on 414118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 f'- Text File File Number: 2018-0171 Agenda Date: 4/3/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 ARKANSAS DEPARTMENT OF AERONAUTICS 80/20 GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS DEPARTMENT OF AERONAUTICS 80/20 GRANT IN THE AMOUNT OF $135,900.00 FOR THE AIRPORT TERMINAL PARKING LOT REHABILITATION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of an Arkansas Department of Aeronautics 80/20 Grant in the amount of $135,900.00 for the Airport Terminal Parking Lot Rehabilitation Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 41412018 Summer Fallen Submitted By City of Fayetteville Staff Review Form 2018-0171 Legistar File ID 4/3/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/16/2018 AIRPORT SERVICES (760) Submitted Date Division / Department Action Recommendation: Staff requests approval for the Aviation Division to accept an 80-20 grant offer from the Arkansas Department of Aeronautics in the amount of $135,900.00 for the Airport Terminal Parking Lot Rehabilitation Project. The Aviation Division will expend up to $45,000.00 of its fund balance reserve in order to match 20% of the total project cost, plus a project contingency to 10% of the approved project budget, or $18,090.00. Staff is also requesting approval of a budget adjustment. Original Contract Number: Approval Date: Comments: Budget Impact: 5550.760.3960-5314.00 5550.760.3960-5315.00 Airport Account Number Fund 31709.2018 Terminal Parking Lot Rehab Project Number Project Title Budgeted Item? No Current Budget $ Funds Obligated $ Current Balance $ -� Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 198,990.00 Remaining Budget I $ 1 ,9 0.00 V20180209 Previous Ordinance or Resolution # 212-17 Original Contract Number: Approval Date: Comments: CITY OF FAYETTEVILLE W4V ARKANSAS MEETING OF APRIL 3, 2018 TO: Mayor Lioneld Jordan Fayetteville City Council THRU: Don Marr, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: March 14, 2018 CITY COUNCIL MEMO SUBJECT: Airport Terminal Parking Lot Rehabilitation Grant Acceptance RECOMMENDATION: Staff requests approval for the Aviation Division to accept an 80-20 grant offer from the Arkansas Department of Aeronautics in the amount of $135,900.00 for the Airport Terminal Parking Lot Rehabilitation Project. The City's 20% portion snatch of $45,000.00 will come from fund balance. Staff is also requesting approval of a budget adjustment. BACKGROUND: In an effort to provide quality infrastructure for airport customers, the Aviation Division is pursuing a grant froin the Arkansas Department of Aeronautics to rehabilitate the terminal parking lot. To properly address the varying levels of wear and use for the parking lot, the Aviation Division intends to perform a mill and overlay and surface treatment to the parking lot. DISCUSSION: The Aviation Division approached the Arkansas Department of Aeronautics (ADA) to inquire about a grant that would fund the parking lot rehabilitation. While the ADA was receptive to the proposed project, there is uncertainty as to whether the state would have the income necessary to fund the entire project. As a result, the airport will submit an 80-20 grant application for the entire scope of the project. If the state is unable to fund the project as submitted, the scope of the project may be reduced to fit the ADA's funding restrictions. To maximize the resources for the rehabilitation project, the Aviation Division will utilize Transportation Department equipment and personnel. In addition to avoiding the lengthy bidding process, this approach will allow the project to be completed at a cheaper cost. The grant application submitted as part of this packet represents the maximum share required by the City to complete this work. A summary of all project costs is included with this packet. Below is a breakdown of the total expected project funding. BUDGET/STAFF IMPACT: ADA: $135,900.00 City of Fayetteville: $45,000.00 TOTAL: $180,900.00 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The Aviation Division will expend up to $45,000.00 of its fund balance reserve in order to snatch 20% of the total project cost, plus a project contingency to 10% of the approved project budget, or $18,090.00. ATTACHMENTS: Staff Review Form City Council Memo FAA Granit Offer Resolution 212-17 Budget Adjustment ASA HUTCHINSON GOVERNOR COAUVIISSIONERS Jay Brain Rogers Will Dawson Clinton Michael Hutchins DeValls Bluff Sam Jackson Blytheville Clark W. Mason Little Rock STATE OF ARKANSAS DEPARTMENT OF AERONAUTICS 2315 Crisp Drive • Hangar 8 Little Rock, Arkansas 72202-4402 Telephone: (501) 376-6781 • Fax: (501) 378-0820 February 21, 2018 FAYETTEVILLE-DRAKE FIELD ATTN: The Honorable Lioneld Jordan Mayor of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Dear Mayor Jordan: -� (Dfmr7- JERRY CHISM DIRECTOR During the February 21, 2018 meeting of the Arkansas Aeronautics Commission, an 80-20% Grant Request was approved for Fayetteville -Drake Field. The request approved provides funding in the amount of $135,900.00 to rehabilitate the terminal building parking lot. Edward R. Sanders This grant has been assigned as Grant #3682-18 for identification purposes. Hct Springs When corresponding with our office regarding this project, please be sure to Lloyd Wofford use this number. Contact us immediately if you will not be able to complete Jonesboro the project for amount approved. The Commission will not be responsible for any additional project costs unless this Agency has received notification in advance. The Commission has asked that we call your attention to Page Three (3) of your Application for State Airport Aid. This project should be started immediately and completed within one year. Please notify us if circumstances beyond your control prevent completion within the allotted time, otherwise, the grant may be canceled. Payment of this grant will be made upon completion of your project. Please remember that grant funds are contingent upon the Department's appropriation for the fiscal year. Request payment of this grant in writing and include your documentation for the project at that time. t Sincerely, r RECEIVED MAR 0:1 2018 le isrrt, Director CITY OF FAYETTEVILLE MAYOR'S OFFICE cc: State S'ctt,tlor Uvalde Lindsey; State Representative Charlie Collins JC:kg 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 212-17 File Number: 2017-0607 ARKANSAS DEPARTMENT OF AERONAUTICS: A RESOLUTION TO AUTHORIZE THE APPLICATION FOR AN 80/20 MATCHING GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS 1N THE AMOUNT OF $135,900.00 FOR REHABILITATION OF THE TERMINAL PARKING LOT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the application for an 80/20 matching grant from the Arkansas Department of Aeronautics in the amount of $135,900.00 for rehabilitation of the terminal parking lot at Drake Field. PASSED and APPROVED on 10/18/2017 Attest: Sondra E. Smith, City Clerk Treasurer ,�,w�tisssrrrrlj� �� 4 f. wt �. I AYi. l 1 f 1'll ' ey= Page 1 Printed on 10/18/17 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number AIRPORT SERVICES (760) 2018 /Org2 Requestor: Dee McCoy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget adjustment is needed to accept an 80-20 Grant from the ADA (Grant # 3682-18) for the Terminal Parking Lot Rehabilitation Project in the amount of $135,900. The Aviation Division will expend up to $45,000.00 of its fund balance reserve in order to match 20% of the total project cost, plus a project contingency to 10% of the approved project budget, or $18,090.00. RESOLUTION/ORDINANCE COUNCIL DATE: 4/3/2018 LEGISTAR FILE ID#: 2018-0171 L ilk }f atohe vw 3/20/2018 11:12 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: TOTAL 198,990 198,990 v.201801 19 Increase / (Decrease) Prolect.Sub# Account Number Expense Revenue Project Sub AT Account Name 5550.760.3960-5314.00 5,000 31709 2018 EX Professional Services - 5550.760.3960-5315.00 193,990 31709 2018 EX Contract Services - : 5550.760.3960-4302.00 135,900 31709 2018 RE State Grants - Capital 5550.760.3940-4999.99 - 63,090 RE Use Fund Balance - Current C:\Users\losmith\AppData\Roaming\L5\Temp\fb4a1084-aa22-47b0-9e56-478d9f372a78 1 of 1