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HomeMy WebLinkAbout2017-04-18 - Minutes -Alderman Adella Gray Ward 1 Position 1 Alderman Sarah Marsh Ward 1 Position 2 Alderman Mark Kinion Ward 2 Position 1 Alderman Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting April 18, 2017 City Council Meeting Minutes April 18, 2017 Page 1 of 14 Alderman Justin Tennant Ward 3 Position 1 Alderman Sarah Bunch Ward 3 Position 2 Alderman John La Tour Ward 4 Position 1 Alderman Alan T. Long Ward 4 Position 2 A meeting of the Fayetteville City Council was held on April 18, 2017 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Alderman Adella Gray, Sarah Marsh, Mark Kinion, Matthew Petty, Justin Tennant, Sarah Bunch, John La Tour, Alan Long, Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Sondra Smith, Staff, Press, and Audience. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None City Council Meeting Presentations, Reports, and Discussion Items: None Agenda Additions: Consent: Approval of the April 4, 2017 City Council Meeting Minutes. Approved 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 18, 2017 Page 2 of 14 Steve Landers Toyota of Northwest Arkansas: A resolution to award Bid # 17-24 and authorize the purchase of three 2017 Toyota Tacomas from Steve Landers Toyota of Northwest Arkansas in the total amount of $65,400.00 for use by the Water and Sewer Operations Division. Resolution 84-17 as recorded in the office of the City Clerk Arkansas Municipal Equipment, Inc.: A resolution to award Bid No. 17-23 and authorize the purchase of a Peterbilt 520 Front Load Refuse Truck with New Way Mammoth Body from Arkansas Municipal Equipment, Inc. in the amount of $240,592.00 for use by the Recycling and Trash Collection Division. Resolution 85-17 as recorded in the office of the City Clerk Williams Tractor: A resolution to approve the purchase of six (6) Hustler Super Z mowers from Williams Tractor of Fayetteville in the total amount of $62,345.00 pursuant to a state procurement contract for use by the Parks and Recreation Department. Resolution 86-17 as recorded in the office of the City Clerk Superior Automotive Group, Transportation Dept.: A resolution to award Bid #17-26 and authorize the purchase of five (5) 2017 Ford F-550 trucks from Superior Automotive Group of Siloam Springs, Arkansas in the total amount of $313,256.00 for use by the Transportation Services Department. Resolution 87-17 as recorded in the office of the City Clerk Superior Automotive Group, Water & Sewer Dept.: A resolution to award Bid #17-26 and authorize the purchase of two (2) 2017 Ford F-550 diesel trucks and a Ford F-250 pickup truck from Superior Automotive Group of Siloam Springs, Arkansas in the total amount of $149,375.00 for use by the Water and Sewer Operations Division. Resolution 88-17 as recorded in the office of the City Clerk Hilbilt Sales Corporation: A resolution to award Bid #17-29 and authorize the purchase of a Clement Starlite 3829 dump trailer from Hilbilt Sales Corporation of Benton, Arkansas in the amount of $39,794.00 plus applicable taxes for use at the City Wastewater Treatment Facilities. Resolution 89-17 as recorded in the office of the City Clerk C112M Hill Engineers, Inc.: A resolution to approve an out -of -scope agreement with CH2M Hill Engineers, Inc. in the amount of $19,998.00 for design revisions to the access road and berms at the Lake Sequoyah Sediment Removal Project. Resolution 90-17 as recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes April 18, 2017 Page 3 of 14 Watershed Conservation Resource Center: A resolution to approve Task Order No. 5 with the Watershed Conservation Resource Center in the amount of $100,500.00 for continued native vegetation establishment efforts and minor adjustments to existing restoration areas to enhance stream channel stability. Resolution 91-17 as recorded in the office of the City Clerk Play By Design, Inc.: A resolution to award RFP No. 17-03 and authorize a contract with Play By Design, Inc. in the amount of $299,990.91 for the construction of the Rotary Club of Fayetteville Playground at Kessler Mountain Regional Park, and to approve a project contingency in the amount of $30,000.00. Resolution 92-17 as recorded in the office of the City Clerk Mitchell, Williams, Selig, Gates & Woodyard, PLLC: A resolution to approve Amendment No. 6 to the contract with Mitchell, Williams, Selig, Gates & Woodyard, PLLC in the amount of $100,000.00 for additional legal services related to the White River water quality standards petition to the Arkansas Pollution Control and Ecology Commission, to approve a project contingency in the amount of $20,000.00, and to approve a budget adjustment. Resolution 93-17 as recorded in the office of the City Clerk Alderman Marsh moved to accept the Consent Agenda as read. Alderman Kinion seconded the motion. Upon roll call the motion passed unanimously. Unfinished Business: None New Business: Benchmark Construction of NWA, Inc.: A resolution to approve Change Order No. 2 to the contract with Benchmark Construction of NWA, Inc. in the amount of $195,377.00 for the construction of a bathroom and storage building at the Fire Department Training Facility, to approve a project contingency in the amount of $29,306.55, and to approve a budget adjustment. David Dayringer, Fire Chief gave a brief description of the resolution. Alderman Long moved to approve the resolution. Alderman Gray seconded the motion. Upon roll call the resolution passed unanimously. Resolution 94-17 as recorded in the office of the City Clerk Fayetteville Commerce Park, Peter O. Kohler, LLC: A resolution to sell about 14.9 acres of land in the Commerce District to Peter P. Kohler, LLC for $223,500.00. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes April 18, 2017 Page 4 of 14 Chris Brown, City Engineer gave a brief description of the resolution. Chung Tan, Chamber of Commerce: We are pleased to bring this project before the City Council. It is one of the biggest developments for our Commerce District. We are excited that it is being started by a local individual. Dr. Kohler is an honorable person with high integrity. He is excited about bringing his business to Fayetteville. His project meets a lot of what we are wanting to do for Fayetteville. His team consists of members who have their own individual expertise, which will increase the chance of a startup being successful. Mayor Jordan: This is a very exciting project for the city when looking at jobs that pay an average of $50,000 a year. It goes along with our Fayetteville First Economic Development of specialized technologies. Alderman Tennant: This is a great idea because I'm hearing things like technology based business, economic development, local individuals, and South Fayetteville. The only thing some people might question is that it is a startup business. I would argue that every great company started as a startup business. Thank you to the Chamber of Commerce and everybody involved. This is exactly the kind of thing that we need to promote. Mayor Jordan: Thank you to the Chamber of Commerce and staff for their work on this. Alderman Kinion moved to approve the resolution. Alderman Marsh seconded the motion. Upon roll call the resolution passed unanimously. Resolution 95-17 as recorded in the office of the City Clerk VAC 17-5749 (495 W. Prairie St./Infill Group): An ordinance to approve VAC 17-5749 for property located at 423 West Prairie Street to vacate a portion of a drainage easement containing approximately 40 square feet. City Attorney Kit Williams read the ordinance. Andrew Garner, Planning Director gave a brief description of the ordinance. The Planning Commission voted in favor unanimously. A discussion followed about correcting a scrivener error. Alderman Petty: This is my project. I am going to recuse myself. Alderman Kinion moved to suspend the rules and go to the second reading. Alderman Marsh seconded the motion. Upon roll call the motion passed 7-0. Alderman Tennant, Bunch, La Tour, Long, Gray, Marsh, and Kinion voting yes. Alderman Petty recused. City Attorney Kit Williams read the ordinance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes April 18, 2017 Page 5 of 14 Alderman Kinion moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed 7-0. Alderman Tennant, Bunch, La Tour, Long, Gray, Marsh, and Kinion voting yes. Alderman Petty recused. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Alderman Tennant, Bunch, La Tour, Long, Gray, Marsh, and Kinion voting yes. Alderman Petty recused. Ordinance 5965 as Recorded in the office of the City Clerk RZN 17-5734 (1722 N. Starr Dr./St. Joseph's School): An ordinance to rezone that property described in rezoning petition RZN 17-5734 for about 26.09 acres located at 1722 North Starr Drive from R -A, Residential Agricultural and RSF-4, Residential Single Family, 4 units per acre to P-1, Institutional. City Attorney Kit Williams read the ordinance. Andrew Garner, Planning Director gave a brief description of the ordinance. The Planning Commission voted in favor unanimously. Tom Hennelly, Applicant requested for City Council to approve his rezoning request. Alderman Long moved to suspend the rules and go to the second reading. Alderman Gray seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Alderman Tennant moved to suspend the rules and go to the third and final reading. Alderman Gray seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 5966 as Recorded in the office of the City Clerk RZN 17-5732 (1840 W. Poplar St./Poplar St. Mobile Home Park): An ordinance to rezone that property described in rezoning petition RZN 17-5732 for about 9.20 acres located at 1840 West Poplar Street from RMF -24, Residential Multi Family, 24 units per acre to CS, Community Services. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 18, 2017 Page 6 of 14 City Attorney Kit Williams read the ordinance. Andrew Garner, Planning Director gave a brief description of the ordinance. Staff recommends approval. The Planning Commission recommends approval. He stated there were residents who lived in the mobile home park who voiced their concerns about being displaced when the apartment project is developed. Evan Niehues, Applicant's Representative spoke briefly about the apartment housing plans and requested approval. Alderman Long moved to suspend the rules and go to the second reading. Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. City Attorney Kit Williams: When this issue came up to the Planning Commission, there were several residents that were concerned about having to move their mobile homes. There is really nothing the city can do in this particular case. The land is owned by the landlord. If.the lease is able to be terminated by the landlord, then that is the landlord's right. Alderman Marsh moved to suspend the rules and go to the third and final reading. Alderman Tennant seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 5967 as Recorded in the office of the City Clerk Amend Ord. 3898, Botanical Garden and Fayetteville Schools Agreement: An ordinance to amend Ordinance 3898 by removing approximately 1.7 acres from the Lake Fayetteville Nature Study Center Reserve, to approve an amendment to the Joint Lease Agreement with the Fayetteville School District to reflect the removal of the 1.7 acres, to approve an amendment to the Botanical Garden Land Lease Agreement with the Botanical Garden Society of the Ozarks, Inc. to add approximately 1.7 acres to the leased premises, and to approve an amendment to the Botanical Garden of the Ozarks Master Plan to add an Operations Center on the additional acreage. City Attorney Kit Williams read the ordinance. Connie Edmonston, Parks & Recreation Director gave a brief description of the ordinance. She stated the Parks & Recreation Board unanimously approved the request. Charlotte Taylor, Botanical Garden of the Ozarks Executive Director: The need for this land is to help us with our present site of the garden as well as the growth to the south of Hilton Creek. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes April 18, 2017 Page 7 of 14 We have a beautiful garden and we are bursting at the seams. This October we will be celebrating our 10th anniversary and we want to continue to grow to bring people into the garden. This facility will help us grow our behind the scenes programs so that we can support our present garden and our future garden. Alderman Long moved to suspend the rules and go to the second reading. Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Alderman Gray moved to suspend the rules and go to the third and final reading. Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. City Attorney Kit Williams: I was on the Council when we first walked around out there and thought about it. I can't believe how much you have been able to accomplish. You have really made a gem for the City of Fayetteville. It is great to see dreams come true. Mayor Jordan: It was a privilege for me to be on the Council when we gave the first major funding for the Botanical Gardens. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 5968 as Recorded in the office of the City Clerk University of Arkansas, West Hotz Drive: A resolution pursuant to Ordinance No. 5652 to authorize motor vehicle access to West Hotz Drive from property owned by the University of Arkansas. Chris Brown, City Engineer gave a brief historical description of the resolution. He stated the Transportation Committee sent this item to the City Council with no recommendation to approve this change or to leave it as is. He spoke about traffic counts and stated the counts indicate that there are very few vehicles coming out of these parking lots and turning back to the west to go through the neighborhood. He stated the majority of the traffic is exiting either to the south and then back to Razorback Road or continuing on south along Graham or just going directly out on Meadow to Razorback Road. He stated during the consideration of this originally, staff recommendation was for full access. The connectivity policy indicates that street connections should be made wherever possible. He stated the University of Arkansas did not request for this to be brought to the City Council. He stated it came from citizen request in the neighborhood. Alderman Long spoke about the traffic count survey. He stated on the November 2 traffic count that five vehicles went into the parking lot. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes April 18, 2017 Page 8 of 14 Chris Brown: On November 2nd we took the 9:00 a.m. to 10:00 a.m. entering traffic. Five vehicles came from Palmer and then entered the parking lot. It would be entering traffic. Alderman Long: When we talk about cars entering the neighborhood as a cut through from the parking lot, we should keep in context there is limited access to the neighborhoods from the parking lot, currently. It stands to reason there would be fewer cars entering the neighborhood through the parking lot. Mayor Jordan: 3% is what I saw. Is that correct, Chris? Chris Brown: That is a pretty good percentage, depending on what set of data you want to look at. In general it is less than 5%. Alderman Long: The reason I brought this back to the Transportation Committee is because constituents requested that. The traffic survey shows 9% of the vehicles leaving the parking lot turn west onto Center Street and eight of those vehicles leaving the parking lot going west on Center Street turn onto Palmer from Hartman Avenue. Less than 3% of the total number of vehicles leaving the parking lot go onto Palmer. The intent when I brought it to Transportation Committee was to determine if there was data to support making a change. The reason I didn't support taking this to the City Council from Transportation is because the data doesn't support that. Alderman La Tour: We are talking about quantity of numbers. The number of people leaving the parking lot going onto Center, then onto Palmer. There could be a qualitative analysis here also. Some of those cars in the parking lot going into the neighborhood actually live in the neighborhood. Rebecca Loyd, 106 North Palmer: The one thing I want to emphasize about this analysis of traffic flow is if there's not a lot of traffic, then why was there an issue of closing up that street? Originally, that was the reason. Mayor Jordan requested Alderman Long to reply to Ms. Loyd. Alderman Long: I have the minutes from the meetings where that was discussed. At the City Council meeting, I pointed out that it was directly across from Thomas, which is a narrow and unsafe street that needs some adjustments. That is where it started. Rebecca Loyd: The individuals in the neighborhood that are for the street staying closed off are saying it is because of the traffic that is going to be coming into the neighborhood. The only streets affected are Palmer, Hotz, and Thomas. It is hard for me because I live on Palmer. Anyone that lives on Hotz I can understand why they would want it closed. In the fairness of the neighborhood, I don't know how you can close one and not accommodate the other side. Tom Bohannan, 48 South Palmer spoke about access and traffic issues to Razorback Road. He believes other issues need to be looked at other than a traffic count. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 18, 2017 Page 9 of 14 Allen Baker, 19 North Palmer gave a brief description of the streets in the area. He spoke about traffic counts, ingress and egress. He stated he doesn't see any fact that you can base a decision to close off a perfectly good exit for the neighborhood and community at large. Alderman Long: Did you realize during the Council discussion when we closed the north end of Hotz from it being across from Thomas that the discussion was at some point we would open Hotz when Thomas saw improvements? Allen Baker: That is the first I have heard of it. I've not heard it in any discussions here. Alderman Long: It is in the agenda minutes. Allen Baker spoke about the loss to the neighborhood and the University of Arkansas with Hotz being a closed street and not being used as an exit. Biccy Hamilton, 1513 Markham stated you probably made the wrong decision allowing access out the other direction versus closing off just one side. She spoke about traffic counts and traffic flows during University of Arkansas events. She stated there is not a demand other than event parking and doesn't understand why Council would change it. Lynn Loyd, 106 North Palmer spoke about the events at the U of A which creates traffic being backed up on Palmer. He spoke about pedestrian safety. He believes a north exit would be beneficial. Tom Overbey, University Heights stated a lot of you were on this Council in 2014 and we are back a year after the parking lot is finished. He stated if you reverse engines, you are saying to the residents of Fayetteville that we will make a decision one day and then we will just change it pretty quick. Rob Karas, 1666 Halsell stated that neighborhoods are being encroached on by traffic. He stated Palmer and Markham should be protected and traffic should be funneled out to Razorback Road. He commented that Alderman La Tour's child was hit by a car. Alderman La Tour: Do we have sidewalks on Halsell? Rob Karas: Halsell has some sidewalks. Alderman La Tour: Any around your house? Rob Karas: Yes. Alderman La Tour: On your side of the street? Rob Karas: No, not on my side. Alderman La Tour: How serious was my son injured when he was hit by a car? 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 18, 2017 Page 10 of 14 Rob Karas: Not bad, he flew off the top. The bike was no good, but he was fine. Alderman La Tour: He didn't go to the hospital. It was a minor thing. Rob Karas: By luck it was minor. Teresa Turk, 1408 West Cleveland stated more information is needed than what was provided in the packet. She requested Council to work with the university to protect neighborhoods. She stated it has only been a year and wants the City Council to live up to their agreement. Alderman Petty: I'm not saying what we did a year ago was the wrong decision. I hope we have a Council that when we make wrong decisions, they reverse them quickly. I voted for the current configuration for one reason only and that was because Alderman Long requested us to. The university didn't raise an objection. I did that out of deference to the Alderman representing the district. We are reconsidering this decision because the same Alderman has asked us to and I take that seriously. Otherwise, I don't believe we would be revisiting this. I hear from a lot of neighbors all over the city on a lot of different issues in ways that have a common theme. It is about the quality of their neighborhoods. I understand that, but I also want to be dedicated to addressing the business in front of us. The conversation about how to protect neighborhoods from the growth pressures on Fayetteville is one we should have, but tonight our business is merely about this parking lot. What I hadn't considered was crossing lanes of traffic to get onto or off of Razorback Road and needing to use that light. It is a habit I have developed when I go over there. It requires a longer route to see the people I want to see. We are forcing people to drive farther and pass more houses than they should have to. We are creating more traffic than is necessary. This helped me to make up my mind to support opening the north side. If there is an overt danger, the north route is safer for more people. In our packet we were provided a map of game day traffic exit routes. Right now Hotz is a dividing line. I will be voting to open it up. Alderman Long: It was Alderman Rhonda Adams who was on the Transportation Committee with you who actually took that through the Transportation Committee, not myself. The other thing we looked at during that time was that going through Thomas is different than just comparing north and south into Palmer, which Palmer's not very long. If you go out through Thomas it leads to the possibility of going by hundreds of homes. There are many different routes. It is an opening point to the parking lots. The university can change the game day route traffic anytime they want to. Alderman La Tour: stated he was concerned with traffic in the neighborhood, but the focus tonight needs to be on what we are talking about right now. He stated the Transportation Committee told him that speed bumps only work for houses who are right in front of the speed bump. He believes there are more effective ways to slow traffic down. He stated the argument against opening the north exit was inconsistent. He believes parking lots and streets should be connected to allow for ingress and egress. He stated there are ways to mitigate adverse effects of game day traffic. He spoke about fairness and wanting to treat everyone the same. Alderman Long: What we are really dealing with is not just a parking lot. It is right across from Thomas and it looked like an unsafe situation and it still is. In this city we have a situation where 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 18, 2017 Page 11 of 14 the University of Arkansas enrollment has grown. It is wonderful because it brings money into the city, but all of the campus edge properties are suffering because of cut through traffic. We haven't been able to keep up with infrastructure and we have to make up for that for the next several years. Pedestrian safety is one of the most important things to me when we speak about campus edge properties. At this specific spot, you have Center Street that goes from Razorback Road and that street connects all the way up to Ramay Junior High. You don't have another east or west collector street until you hit Cleveland. Besides Razorback Road, that is all there is. This is one of the things that has created this problem. We need another collector street on Center Street. Event day traffic is not easy to deal with. Thomas was one of the major things that started this discussion. Alderman La Tour you stated arguments weren't consistent and I would not agree with that. The arguments are multi -faceted. When we made the final decision to close it, we talked about Thomas being improved before we opened it. The Transportation Committee unanimously voted to close the opening at Hotz. Almost every member on the Council and the Transportation Committee had issues and concerns about pedestrian safety. We need to address concerns prior to opening the entrance. I know the Town & Gown Committee has to work through all the budgetary constraints and discussions that we do, but we should expect the same actions before we take actions that defeat the purposes of our original decisions. Alderman Gray: I agree with Alderman Long. We do have a lot of needs and things we need to do. He sits on the Transportation Committee and we stretch the money as far as we can. We are doing a lot of good things in our city. The main reason I voted to close Thomas Street was because the Ward 4 Aldermen asked us to do that. I have learned a lot since then. People living close to the university have to take the bitter with the sweet. I don't think the problems we are having is anything unusual for a university town that has grown. I agree we have a lot of streets that need some improvements. I think people who are coming from out of town are saying, what in the world were those people thinking to put that in there and then close it off. We had hoped we could improve Thomas, but the money hasn't been there to do that. We should open it up for connectivity. Ingress and egress shouldn't be blocked off. I will be voting to open the north entrance to the parking lot. Alderman Long: Alderman Gray, you mentioned we haven't had the money to fix Thomas. If we did have that money and we could hold off for six months until Thomas was repaired, Alderman La Tour told me the Mayor mentioned he could find the money. Is that correct? Mayor Jordan: I said that I could find the money? Alderman Long: That is what Alderman La Tour said. Mayor Jordan: Alderman La Tour, did I tell you I could find the money? Alderman La Tour: Mayor, I don't know what Alderman Long is recalling. I don't recall stating that. Mayor Jordan: Thank you. I don't remember saying that. Alderman Tennant: A yes vote opens it back up? 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 18, 2017 Page 12 of 14 Mayor Jordan: Yes. Alderman Marsh moved to approve the resolution. Alderman La Tour seconded the motion. Upon roll call the resolution passed 6-2. Alderman Tennant, Bunch, La Tour, Gray, Marsh, and Petty voting yes. Alderman Long and Kinion voting no. Resolution 96-17 as recorded in the office of the City Clerk Enact Article XXXI Equipment Committee and Article XXXII Substitution For Absent Fellow City Council Ward Member: An ordinance to Enact Articles XXXI and XXXII of the Fayetteville Code to codify membership and duties of the Equipment Committee and to provide for a City Council Member to substitute for an absent Ward Representative on a standing City Council Committee. City Attorney Kit Williams read the ordinance. City Attorney Kit Williams gave a brief description of the ordinance. He stated Mayor Jordan would like to table the item indefinitely to allow more time for the Mayor and City Council to review. Mayor Jordan requested more time to work on the item. Alderman Gray: Until we do take some action, is it okay if we ask another person to sit in for us? Mayor Jordan: No. Our ordinance does not allow you to do that right now. Alderman Gray: I like the idea. I do not like to come to a meeting that doesn't have a quorum and not be able to take action. I encourage you to go forward with it. Mayor Jordan: There are certain things that get hung up in the system while we wait to get a quorum. I want to make sure we always have a quorum and all Wards are represented. I want more time to work on it. Alderman Petty: A nice middle ground might be to allow members to designate their ward members a proxy, voluntarily. Alderman Long: For some of the committee meetings it would be good if the agendas were sent to the right email addresses for dates. I don't use my official city email address. I have brought that up with staff on multiple occasions. Mayor Jordan: Who does the mailing out? 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes April 18, 2017 Page 13 of 14 City Clerk Sondra Smith: Different people. Sometimes a Department Director will send an agenda out. If they have already sent it out, we don't resend it. I think we have the correct email address for Alderman Long. Mayor Jordan: We can fix that Alan. We will make sure everybody gets their agenda with the date. Alderman Long moved to table the ordinance indefinitely. Alderman Marsh seconded the motion. Upon roll call the motion passed unanimously. This ordinance was Tabled Indefinitely Announcements: Susan Norton, Communications & Marketing Director: Citizens and Council members can find announcements on the city website under alerts and notifications. Tomorrow at the Senior Center between the hours of 2:00 p.m. to 4:00 p.m. the Community Resources staff will host a CDBG photo reception. It's intended for citizens to meet and greet with staff to learn more about services provided to low and moderate income families from the federal CDBG funding. The East Joyce Boulevard lane closures from Old Missouri to Crossover are in effect. Those will go through April 28, 2017 for repaving. Work happens between 6:00 a.m. to 4:00 p.m. If the crews aren't working, the road will be open. Summer sports registration is opening up with all kinds of sports events in our Parks & Recreation. The City of Fayetteville Sustainability office received a platinum bicycle friendly designation. Fayetteville is Wild about Earth Day. It is April 22, 2017 from 9:00 a.m. until noon for a volunteer trail and stream cleanup. It will kick off from the Marion Orton Recycling Center unless we have bad weather. City Council Agenda Session Presentations: None City Council Tour: None 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 18, 2017 Page 14 of 14 & zle'� Sondra E. Smith, City Clerk Treasurer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov