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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 60-18
File Number: 2018-0071
UNIVERSITY OF ARKANSAS MEMORANDUM OF AGREEMENT:
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT
WITH THE UNIVERSITY OF ARKANSAS TO PROVIDE HALF OF THE FUNDING FOR A
BICYCLE AND PEDESTRIAN COORDINATOR POSITION WITH THE TOTAL AMOUNT PAID BY
THE CITY NOT TO EXCEED $30,000.00
WHEREAS, the City has employed a part-time Bicycle Programs Coordinator since 2014 focusing on
planning and execution of a variety of projects related to bicycling, trails, and active transportation in
Fayetteville; and
WHEREAS, the University has expressed interest in collaborating with the City to create a full time
Bicycle and Pedestrian Coordinator position at the University that will be responsible for working on
University and City projects equally.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a Memorandum of Agreement with the University of Arkansas to provide half of the funding for
a Bicycle and Pedestrian Coordinator position with the total amount paid by the City not to exceed
$30,000.00.
PASSED and APPROVED on 2/20/2018
Attest:
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Sondra E. Smith, City Clerk Treaq&
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Page 1 Printed on 2121118
City of Fayetteville Arkansas 113 West Mountain Street
c' r Fayetteville, AR 72701
(479) 575-8323
Y w": Text File
File Number: 2018-0071
Agenda Date: 2/20/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
UNIVERSITY OF ARKANSAS MEMORANDUM OF AGREEMENT:
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT
WITH THE UNIVERSITY OF ARKANSAS TO PROVIDE HALF OF THE FUNDING FOR A
BICYCLE AND PEDESTRIAN COORDINATOR POSITION WITH THE TOTAL AMOUNT PAID BY
THE CITY NOT TO EXCEED $30,000.00
WHEREAS, the City has employed a part-time Bicycle Programs Coordinator since 2014 focusing on
planning and execution of a variety of projects related to bicycling, trails, and active transportation in
Fayetteville; and
WHEREAS, the University has expressed interest in collaborating with the City to create a full time Bicycle
and Pedestrian Coordinator position at the University that will be responsible for working on University and
City projects equally.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
Memorandum of Agreement with the University of Arkansas to provide half of the funding for a Bicycle and
Pedestrian Coordinator position with the total amount paid by the City not to exceed $30,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 212112018
Peter Nierengarten
Submitted By
City of Fayetteville Staff Review Form
2018-0071
Legistar File ID
2/20/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/2/2018
Submitted Date
Action Recommendation:
Sustainability & Resilience /
Chief of Staff
Division / Department
f Staff recommends contracting with the University of Arkansas to provide Bicycle and Pedestrian Programs
Coordinator services.
Budget Impact:
Account Number
Fund
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
67,000.00
Funds Obligated
$
Current Balance
$
67,000.00
Does item have a cost? Yes
Item Cost
$
30,000.00
Budget Adjustment Attached? NA
Budget Adjustment
Remaining Budget
$
37,000.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date;
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 20, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Peter Nierengarten, Sustainability Director
CC: Garner Stoll, Development Service Director
Chris Brown, City Engineer
Matt Mihalevich, Trails Coordinator
DATE: February 2, 2018
CITY COUNCIL MEMO
SUBJECT: Bicycle and Pedestrian Programs Coordinator
RECOMMENDATION:
Staff recommends contracting with the University of Arkansas to provide Bicycle and
Pedestrian Programs Coordinator services.
BACKGROUND:
The City of Fayetteville has employed a part-time Bicycle Programs Coordinator in the
Sustainability & Resilience Department since October 2014. The Coordinator position was first
filled through a 1,700 -hour service term as an Energy Corps Member under the AmeriCorps
program. Next the City contracted the position through the National Center for Appropriate
Technologies (NCAT) and since the beginning of 2016 the City has contracted with BikeNWA
to fill the part time role. During this period, the position has focused on the planning and
execution of a variety of projects related to bicycling, trails, and active transportation in
Fayetteville. The City's 2016 recognition by the American League of Bicyclists as Arkansas'
only Silver Designated Bicycle Friendly Community and Fayetteville's 2017 designation as a
Bronze Walk Friendly Community were the direct result of the Bicycle Coordinator Position.
DISCUSSION:
Recent collaboration and communication with the University of Arkansas revealed joint interest
in funding a full-time Bicycle and Pedestrian Coordinator. The proposed position would be
employed by the University of Arkansas — Office for Sustainability and spend 50% of time at
the University and 50% of time at the City. The City and the University would each provide
office space for the coordinator and would have equal representation on the hiring committee.
Specifically, the position would focus on:
• Developing city-wide bicycle and pedestrian educational and encouragement efforts
• Maintaining the UA/City Bicycling webpages.
• Assist in education and outreach related to design, development, and implementation of
citywide bike/ped facilities.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Lead periodic updates to the City Bicycle and Pedestrian Master Plan and the active
transportation aspects of the UA Transportation Master Plan.
• Maintain bicycle and pedestrian -friendly certifications for UA/City.
• Encourage and promote the Bicycle Friendly Business program to Fayetteville
businesses.
• Track and report usage of bicycle and pedestrian facilities through mechanical counts,
surveys, interviews, etc. to help determine the effectiveness of education and outreach
activities.
• Research, recommend and implement programs that have resulted in increased
walk/bike rates for other communities.
• Lead the UA/City in the development of a bike share system.
• Work with UA and Fayetteville Police Department on enforcement programs that focus
on educating bicyclists, pedestrians, and motorists on safe rules of the road.
• Conduct walk/bike traffic safety skill training for community members
• Implement an inclusive social ride series.
• Engage with OORC and other mountain bicycle advocacy groups to ensure trails are
maintained and users are safe.
• Expand the Safe Route to Schools Plan to include routes and infrastructure needs near
schools. Encourage bike to school events and bicycle/walk trains to and from schools.
• Coordinate tactical urbanism projects including project review process, installation,
before and after analysis and removal.
BUDGET/STAFF IMPACT:
The Bicycle and Pedestrian Coordinator Position will be managed by Fayetteville's Trails
Coordinator in the Development Service Department. The City's $30,000 annual contribution to
fund the position will come from budgeted funds in the Sustainability Department's Extra
Services budget.
Attachments:
Bicycle & Pedestrian Coordinator position MOA with the University of Arkansas
University of Arkansas Bicycle & Pedestrian Coordinator position description
Memorandum of Agreement
This Memorandum of Agreement ("MOA") is made by and between the City of Fayetteville
("City") and Board of Trustees of the University of Arkansas, acting for and on behalf of the
University of Arkansas, Fayetteville
("University"), and the parties agree as follows:
L. Purpose. The City is contracting with University to establish a Bicycle and Pedestrian
Coordinator ("Coordinator") position. The coordinator shall be an employee of the
University, but will provide services to both the University and the City (on projects of
mutual interest to the City and the University). The City will provide one half of the
funding or the position, as described in more detail herein. The City and the University
have aligned interests in promoting bicycling and transportation options to Fayetteville
residents, including the campus community. Establishing this position that will provide
services to both the University and the City will allow the City and the University to
better collaborate and focus bicycle and pedestrian efforts in a more comprehensive and
strategic manner.
2. Term. The term of this MOA shall be one (1) year beginning "1 and
ending -dW r9 The MOA shall automatically renew for one (1) additional
one (1) year term unless written notice of non -renewal is provided by either party at least
thirty (30) days prior to the end of the first term.
3. Bicycle and Pedestrian Coordinator. The University shall hire a Bicycle and
Pedestrian Coordinator who shall work on both City and University projects. The
essential and secondary duties and responsibilities as well as the minimum qualifications
are set forth in the job description attached hereto as Exhibit A and made a part hereof.
4. City's Rights and Responsibilities.
a. City shall reimburse the University for half of the Coordinator position's salary,
benefits, programming materials, office supplies, workers' compensation
coverage, computer and other necessary resources for the position up to a
maximum amount of $30,000.00 per year to be billed quarterly. City shall not be
obligated to pay any amount for salary and benefits during any time the
Coordinator position is unfilled. While providing services to both the University
and the City, the parties agree that the Coordinator shall solely be an employee of
the University.
b. City shall remit payments due to the University within sixty (60) days of receipt
of valid invoices.
c. City shall provide office space for the Coordinator.
d. City shall have equal representation on the search committee for the Coordinator,
although the hiring decision will be made by a University official.
e. The Coordinator shall spend half of the work week at the City and shall focus on
City projects and collaborations with the University when working at the City.
f. The City shall provide monthly reports regarding the quality of work performed
by the University's employee and the progress on City projects. City shall notify
the Coordinator's supervisor immediately in the event of poor work performance,
breach of any MOA term or failure to perform the duties set forth in the job
description.
5. University's Rights and Responsibilities.
a. The University shall hire, as a full-time employee, a Bicycle and Pedestrian
Coordinator with a minimum starting salary of $42,000,00 plus regular employee
benefits.
b. The University shall be responsible for withholding and paying all required
federal, state, FICA, and Medicare taxes and any other payments, taxes or fees
required by law including, but not limited to, Workers Compensation coverage.
c. The University shall submit quarterly invoices to the City for reimbursement of
half of the Coordinator's salary, benefits, programming materials, office supplies,
computer and other resources for the position up to a maximum of $30,000.00 per
year.
d. The University shall provide office space for the Coordinator.
e. The Coordinator shall spend half of the work week at the University and shall
focus on University projects and collaborations with the City when working at the
University.
6. Early Termination. Either party may cancel the MOA by providing 60 -day written
notice of the termination.
Independent Parties. The relationship of the parties to this MOA is that of independent
contractors, and nothing in this MOA shall be construed to create any agency, joint
venture, or partnership relationship between the parties.
MOA Amendments. Changes, modifications or amendments to the scope, price or
fees dictated by this MOA shall not be allowed without a prior formal MOA
amendment approved by the Mayor and the City Council of Fayetteville and an
authorized representative of the University of Arkansas in advangg of the change.
9. Counterparts; Execution by Facsimile or E -Mail Transmission. This MOA may be
executed concurrently in one or more counterparts, each of which shall be an original, but
all of which together shall constitute one and the same instrument, notwithstanding that all
the parties are not signatory to the original or same counterpart. To facilitate the execution
of this MOA, this MOA may be executed by facsimile or e-mail attachment.
10. Governing Law. This MOA shall be governed by the laws of the State of Arkansas.
IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by
their authorized representative effective the date set forth below.
UNIVERSITY OF ARKANSAS
Lam.
] e Steinmetz, Chancellor
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IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by
their authorized representative effective the date set forth below.
UNIVERSITY OF ARKANSAS
Joseph Steinmetz, Chancellor
Date:
ATTEST:
Notary Public
ATTEST:
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Sondra
E. Smith, City Clerk -Treasurer
UN 1VE RSITY OF
..
ARKANSAS
Office for Sustainability
Employee Position Description
POSITION TITLE: Bicycle & Pedestrian Coordinator
POSITION CLASSIFICATION: non -classified provisional
DEPARTMENT: UA Facilities Management, Office for Sustainability
SUPERVISOR: Director of UA Office for Sustainability and City of Fayetteville Trails
Coordinator
START DATE: March 2018
COST SHARE: CoF 50% and UA 50%
TIME SPLIT: CoF 50% and UA 50%
OFFICE LOCATION: UA Sustainability House, 238 Harmon Ave
SALARY: $42,000-$45,000 plus UA benefits package
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Provide good customer service to both internal and external customers, maintain
positive and effective working relationships with other UA/City employees
(especially members of his or her own team), and have regular and reliable
attendance that is non -disruptive.
2. Represent the UA/City in a positive manner, particularly while on site at events and
work to resolve citizen issues and concerns at those events.
3. Develop city-wide bicycle and pedestrian educational and encouragement efforts, by
using social media and conducting public presentations to inform and educate
motorists, bicyclists, and pedestrians of the energy savings, monetary savings,
health benefits, and best practices associated with walking and bicycling for
transportation.
4. Maintain the City Bicycling webpage as well as bike.uark.edu.
5. Assist the UA/City departments and other external stakeholders to encourage
bicycle & pedestrian events
6. Administer the Trail Trekker program. Train and recruit volunteers.
7. Organize the annual Bike Fest on the UA campus.
8. Assist with public outreach regarding on -street bike/ped facilities such as protected
bike lanes, bike lanes, shared lane markings, signage, bike racks and better
crosswalks and signals to help familiarize citizens with the facilities available for
healthy, energy-efficient, and cost-effective transportation choices.
9. Assist the Trails Coordinator in education and outreach related to design,
development, and implementation of citywide bike/ped facilities (including but not
Sustainability House • 238 Harmon Ave. • Fayetteville, AR 72701 •479-575-3715 • ww y.uark.edU
The University of Arkansas is an equal opportunitylaffirmative action employer
limited to trails and bicycle parking facilities) and objectives in the current
Fayetteville Active Transportation Plan.
10. Lead periodic updates to the City Bicycle and Pedestrian Master Plan and the active
transportation aspects of the UA Transportation Master Plan.
11. Work closely with UA Parking and Transit to incentivize active modes of
transportation.
12. Maintain bicycle and pedestrian -friendly certifications for UA/City
13. Review and implement Fayetteville specific recommendations from the League of
American Bicyclists through the Bicycle Friendly Communities certification process.
14. Encourage and promote the Bicycle Friendly Business program to Fayetteville
businesses.
15. Track and report usage of bicycle and pedestrian facilities through mechanical
counts, surveys, interviews, etc. to help determine the effectiveness of education and
outreach activities.
16. Research, recommend and implement programs that have resulted in increased
walk/bike rates for other communities
17. Lead the UA/City in the development of a bike share system.
18. Work with UA and Fayetteville Police Department on enforcement programs that
focus on educating bicyclists, pedestrians, and motorists on safe rules of the road.
Conduct periodic meetings with the Police Department to discuss bicycle and
pedestrian safety.
19. Conduct walk/bike traffic safety skill training for community members based on
League of American Bicyclists curriculum.
20. Use social media to update maps, sidewalk, trail and bikeway conditions, report
crashes and public requests/concerns and provide notices of bike/ped events.
21. Implement an inclusive social ride series that shows users how accessible
commuting by bicycle can be.
22. Engage with OORC and other mountain bicycle advocacy groups to ensure trails are
maintained and users are safe.
23. Expand the Safe Route to Schools Plan to include routes and infrastructure needs
near schools. Encourage bike to school events and bicycle/walk trains to and from
schools.
24. Provide staff representation for the Active Transportation Advisory Committee
(ATAC). Prepare and distribute monthly agendas, conduct the monthly meetings,
and prepare written recommendations from ATAC that will go to the Transportation
Committee. Present ATAC recommendations to the Transportation Committee and
necessary.
25. Provide staff representation for the UA Bicycle Advocacy Council (BAC). Prepare
and distribute agendas, conduct the meetings, and present BAC recommendations to
other relevant stakeholders across campus.
26. Coordinate tactical urbanism projects including project review process, installation,
before and after analysis and removal.
Sustainability House • 238 Harmon Ave. • Fayetteville, AR 72701 • 479-575-3715 • www.uark.edu
The University of Arkansas is an equal opportunity/affirmative action employer
SECONDARY DUTIES AND RESPONSIBILITIES include the following:
1. Perform secondary duties as assigned.
MINIMUM QUALIFICATIONS
1. Bachelor's degree (B.A. or B.S.) in Engineering, Architecture, Landscape Architecture
Planning, Environmental Science, Sustainability or a related field from a college or
university and 6 months of applied experience in transportation planning. One year of
applied experience preferred.
2. Must be a certified League Cycling Instructor (LCI) or could attain certification from the
League of American Bicyclists within 12 months of hire.
3. Ability to operate a bicycle safely under a variety of environmental conditions and
operational situations.
4. Valid Driver's License.
5. Effectively communicate with others orally and in writing.
6. Must be able to meet required deadlines while working on a variety of projects.
7. Ability to read, analyze and interpret general planning periodicals, professional journals,
technical procedures, design plans and governmental regulations.
8. Ability to write professional reports and business correspondence.
9. Ability to prepare and present information and respond to questions from groups of
managers, customers, and the public.
10. Must have ability to compile and analyze data with great attention to detail from a
variety of sources in order to prepare clear, accurate reports from such information.
11. Knowledge of objectives and principles of transportation planning, funding, and
design with an emphasis on bicycle and pedestrian transportation.
12. Must have the capacity to be a strategic thinker and the ability to work as a team
member and leader as well as ability to work independently.
13. Must be proficient in the use of a computer and software programs such as word
processing applications, spreadsheet applications, and presentation software
applications. Must be able to effectively operate standard office equipment.
14. Must be proficient in all social media outlets and have the ability to respond to
online public requests and concerns in a professional and productive manor.
15. Must have basic knowledge of ARCview GIS mapping software.
16. Must have basic knowledge of graphic design software such as the Adobe Creative
Cloud.
17. While performing the functions of this job, the employee is regularly required to talk
and hear. The employee regularly is required to move from location to location and
sit; use hands to finger, handle, or feel; reach with hands and arms. The employee
must frequently lift and/or move up to 10 pounds. Specific vision abilities required
to accomplish computer and office work.
Sustainability House • 238 Harmon Ave. • Fayetteville, AR 72701 • 479-575-3715 •.nark. i
jj
The University of Arkansas is an equal opportunity/affirmative action employer