HomeMy WebLinkAboutORDINANCE 6032113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6032
File Number: 2018-0059
REBUILT -IT SERVICES GROUP, LLC:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO ACCEPT A REPAIR QUOTE OF
$26,100.00, PLUS ANY APPLICABLE TAX WITH REBUILD -IT SERVICES GROUP, LLC TO REPAIR
A CLARIFIER DRIVE FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY
WHEREAS, formal sealed bidding is not necessary for the repair of "hidden or unknown damages";
and
WHEREAS, Rebuild -It Services Group, LLC has taken apart and examined two clarifier drives and has
determined that one drive can be rebuilt at a cost of $26,100.00 and that the other drive cannot be
repaired.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Arkansas Procurement Law R6:19-11-203, subsection 14 (EE): repair of "hidden or unknown
damages" the repair of the clarifier drive does not require formal competitive bidding and, therefore, waives
competitive bidding and accepts Rebuild -It Services Group, LLC's repair quote of $26,100.00 (plus
any taxes) and authorizes the payment of that amount.
PASSED and APPROVED on 2/6/2018
Page 1 Printed on 217118
Ordinance: 6032
File Number- 2018-0059
Attest:
Sondra E. Smith, City Clerk Treasurer
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Page 2 Printed on 2/7/18
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Text File
Y File Number: 2018-0059
Agenda Date: 2/6/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: D. 2
REBUILT -IT SERVICES GROUP, LLC:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO ACCEPT A REPAIR QUOTE OF
$26,100.00, PLUS ANY APPLICABLE TAX WITH REBUILD -IT SERVICES GROUP, LLC TO
REPAIR A CLARIFIER DRIVE FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY
WHEREAS, formal sealed bidding is not necessary for the repair of "hidden or unknown damages"; and
WHEREAS, Rebuild -It Services Group, LLC has taken apart and examined two clarifier drives and has
determined that one drive can be rebuilt at a cost of $26,100.00 and that the other drive cannot be repaired.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of
Arkansas Procurement Law R6:19-11-203, subsection 14 (EE): repair of "hidden or unknown damages" the
repair of the clarifier drive does not require formal competitive bidding and, therefore, waives competitive
bidding and accepts Rebuild -It Services Group, LLC's repair quote of $26,100.00 (plus any taxes) and
authorizes the payment of that amount.
City of Fayetteville, Arkansas Page 1 Printed on 2/7/2018
Greg Weeks
Submitted By
City of Fayetteville Staff Review Form
2018-0059
Legistar File ID
2/6/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/17/2018 Wastewater Treatment Plant /
_ Utilities Department
Submitted Date Division / Department
Action Recommendation:
Staff recommends a resolution approving the repair of a clarifier drive for the Noland WRRF by Rebuild -it Services
Group, LLC in the amount of $26,100.00.
Original Contract Number: Approval Date:
Comments.
Budget Impact:
5400.730.5800-5414.00
Water/Sewer
Account Number
Fund
02069.1
Plant Pumps and Equipment
- W.W.T.P.
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
844,806.61
Funds Obligated
$
322,260.93
Current Balance
$
5221545.68
Does item have a cost? Yes
Item Cost
$
26,100.00
Budget Adjustment Attached? NA
Budget Adjustment
$
-
Remaining Budget
$ 496,445.68
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments.
CITY OF
FAYETTEVILLE
ARKANSAS
V �
17
MEETING OF FEBRUARY 6, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water, Sewer, and Solids Waste Committee
Tim Nyander, Utilities Director
FROM: Greg Weeks, Wastewater Treatment
DATE: January 17, 2018
CITY COUNCIL MEMO
SUBJECT: Clarifier Drive Rebuild for Noland Water Resource Recovery Facility
RECOMMENDATION:
Staff recommends a resolution approving the repair of a clarifier drive for the Noland WWTP by
Rebuild -it Services Group, LLC in the amount of $26,100.00.
BACKGROUND:
The Noland Treatment Facility process utilizes up to four Secondary Clarifiers to separate
process solids from biologically treated water prior to tertiary treatment via sand filtration.
Additionally, there are two Flow Control Tanks (formerly Primary Clarifiers) available to help
equalize process flow and influent loading prior to the biological reactors. All six clarifiers are
mechanically driven with the Dorr-Oliver, Model 48S1 Drives. Several years ago, two (2) spare
mechanical drive units were purchased and placed in storage as critical spares. Since then,
both critical spare units have been installed to replace failing units. Recently, the two failed
units were sent to a repair facility for disassembly and repair inspections. The first unit was
found to have relatively normal wear and can be economically rebuilt. Having one available
critical spare drive on the shelf will be sufficient for back-up or emergency operational needs at
the facility's current capacity. Despite having exceeded its life expectancy, rebuilding one
Dorr-Oliver drive is significantly more cost effective than replacing it with a new drive.
DISCUSSION:
Two (2) Dorr-Oliver units were recently shipped to Rebuild -it Services Group, a manufacturer
certified service facility, for disassembly and inspection. The first unit was found to have
relatively normal wear and can be refurbished with a number of rebuilt and/or replaced
components. The second unit had several damaged or broken components including major
shafts and gears; the extent of wear and necessary replacement parts are not worth repair
costs. Staff recommends retiring the irreparable drive through Rebuild -it Services Group as
return shipment costs are prohibitive. The vendor will deduct $250.00 for the scrap value of
the non -repairable unit, as shown in the attached quote. Considering that purchase prices of
refurbished or new drives range from nearly $40,000 to $130,000, respectively, staff also
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
recommends that having a single critical spare drive (rebuilt unit) on the shelf will be sufficiently
to cover back-up or emergency operational needs at the facility's current capacity.
Because it was necessary to have the certified repair facility disassemble the units to
determine the extent of hidden and unknown damage to equipment already purchased, a bid
waiver and/or formal sealed bidding is not necessary according to Arkansas Procurement
Law R6:19-11- 203 Subsection 14 EE "hidden or unknown damages".
Under Pricing and Payment Terms in the attached proposal, Rebuild -it Services Group states
that tax will not be collected in states other than Utah.
BUDGET/STAFF IMPACT:
Funds are available within the Wastewater Treatment Plant CIP: Plant Pumps and Equipment -
W.W.T.P.
Attachments:
PROPOSAL NO. Q121472-1 (Retire/Rebuild Quote)
6810 South 300 West, Suite 8 ;,
Midvale, UT 84047 Y
: _ —Re nilacl-it y
www.rebuild-it.com Services Group
PROPOSAL NO. 0121472-1
January 8, 2018
PREPARED FOR:
Attn: Mayo Miller
Fayetteville, AR WWTP
1400 N Fox hunter Road
PH- (435) 690.1955
E -Mail: mayo.miller@CH2M.com
PROJECT:
One (1) Dorr-Oliver Drive Rebuild model 4851, to be used as spare.
Original Serial No. 81814-4.
PROJECT LOCATION:
1400 N. Fox Hunter Road
Fayetteville, AR 72701
PROPOSAL PREPARED BY:
Rebuild -It Services Group, LLC
6810 South 300 West, Suite 8
Midvale, Utah 84047
Eric Anderson
Phone: (385) 235.6883
Mobile: (801) 837.8444
eanderson@rebuild-it.com
0DORR-OLIVER
P R O P O S A L
1
^; t
Proposal No. Q121472-1
PROSECT SUMMARY:
Re
SoMras Group
Rebuild -it Services Group, LLC (RSG) is pleased to present this proposal for one (1) Dorr-
Oliver 48S1 drive rebuilds that will be used as a spare. Drive unit is located at the Paul R.
Noland Wastewater Treatment Facility, 1400 North Fox Hunter Road, Fayetteville, AR.
Dorr-Oliver Serial No. 81814-4.
SCOPE OF SUPPLY — One (1) DorrOliver 4851 DRIVE REBUILDS:
Rebuild -it Services Group, LLC (RSG) presents our offering for the rebuilding of one (1)
4851 Drive unit. Drive unit has been removed by customer and are in a warehouse ready
for pickup. Drive unit will be transported to a Dorr-Oliver factory rebuild shop then
returned to be stored and used for a spare.
Please Note: All Rebuild -It rebuilt drives come with o sto dard twp Gear war`r'anty.
Standard Rebuild Includes:
• Disassembly, cleaning, and inspection of drive unit.
• Issuance of inspection report indicating the condition of part and provide final
recommendation of drive rebuild.
• Replacement of all bearings and seals.
• New motor drive package; consists of gear motor, sprockets, chain, stainless steel
chain guard and gear motor mounts. Motor drive package will be sized to match
existing drive unit output torque and RPM.
• Rebuilding of existing torque device.
• Replacement of all keys and fasteners.
• Replace all oil piping and sight glasses.
• Machine and polish all re -useable parts as required.
• Repair pinion and worm shaft surfaces at seal areas.
• Blast clean and paint exterior surfaces of drive and worm gear housings.
• Power clean and seal interior of drive and worm gear housings.
• Blast clean and *paint main gear cover.
• Complete reassembly and testing.
• All new oil piping and fasteners will be stainless steel.
• Transport to and from RSG Rebuild shop.
DORR-OLIVER
P R O P O S A L
2
Proposal No. Q121472-1
Drive head coating system (Premium coating system for every drive rebuild
Rebuild -it's unique coating system provides a durable coating on the drive unit that is
superior than what is typically provided.
*All exterior drive unit surfaces:
• Blast cleaned to SSPC-SP6
• Prime coat: Tnemec Series N69 Hi -Build Epoxoline II to a dry film thickness of 4.0 to
6.0 mils. Color: Pencil Gray
• Final coat: UV protected industrial grade polyurethane coating to a dry film
thickness of 6.0 mil minimum. Color: Pencil Gray
All interior surface except for machined surfaces and gear faces:
• Power cleaned and then coated with a Tool Crib red insulating varnish.
• All machined surface will be coated with LPS 3 Rust Inhibitor
Please Note: All reducers and motors will have the manufactures standard finish.
Paint scheme for Eimco & Dorr-Oliver Drive Units
Items excluded in a standard rebuild:
• Major components that are typically re -used as part of the rebuild scope.
o Pinions
o Gears
o Housings
o Pinion / worm shafts
o Covers will be re -used as part of a standard rebuild.
• Lubricates (oil to be provided by customer).
PROPOSAL
3
Proposal No. Q121472-1
Its. @ asicf i t
SJCR'IC89
• 0&M for drive unit not included.
• Loading and offloading of drive unit.
• Permits, fees, and/or stamped engineering documents.
• Any work not specifically included.
• Lubrication for drive unit.
Note: Pricing is based on a typical (standard) rebuild and does not include the
replacement of major components, i.e. gears, precision bearing, pinion, housings and
covers. If any of these items are deemed to be replaced, there will be additional charges
for these item(s).
PRICING:
Pricing to rebuild one (1) 4851 drive unit as described above..............................$24,050.00
Pricing for shipping, disassembly and inspection of scrap 4851 drive unit........... $2.300.OQ
TOTAL -$26,350.00
SCRAP - 250.00
GRAND TOTAL - $26,100.00
Schedule for drive rebuild and installation:
• Ship refurbished drive; 2 days
• Parts to rebuild shop 3-4 weeks. (the clock will start the day we receive the PO to
get the parts at the rebuild shop while the drive is being torn down, keeping the
drive rebuild on schedule for a 4 week turn around)
• Rebuild drive unit 3-4 weeks
Freight: The prices shown are F.O.B. destination with freight allowed to a readily
accessible location nearest the jobsite.
Please be sure to reference this quotation number and date on your purchase order.
Remit order to:
Rebuild -it Services Group, LLC.
6810 South 300 West, Suite 8 -
Midvale, Utah 84047
Attention: Candace King, cking@rebuild-it.com
Proposal No. Q121472-1
PRICING AND PAYMENT TERMS:
I_��Iiiuullrl-n9' .
Scrvlces Groap
We appreciate the opportunity to offer our parts & services. Upon receipt of an order, we assure you
of our continued interest and service. RSG will provide the best service possible to ensure we exceed
your expectations.
This proposal, including all terms and conditions contained herein, shall become part of any resulting
contract or purchase order. Changes to any terms and conditions, including but not limited to
submittal and shipment days, payment terms, and escalation clause shall be negotiated at order
placement, otherwise the proposal terms and conditions contained herein shall apply.
Terms: If not outline otherwise in the proposal, terms for the parts and/or equipment are 100% due
after shipment or service is completed. Net 30 days from shipment or after service is completed.
The prices are good for 60 days.
Sales Tax: No sales taxes, use taxes, or duties have been included in our pricing. Unless you live in
Utah, we are not registered to collect sales tax in your state. If you are not tax exempt, please remit
taxes directly to the governing authorities.
Freight: Prices quoted are F.O.B. destination with freight prepaid and added to a readily accessible
location nearest to jobsite, unless otherwise indicated.
Shipment: Estimated shipment time is (see above) after purchase order is received in our office.
Field Service: Prices do not include Feld service unless noted in the rebuild scope of work
description. Additional field service is available at $900.00 per day plus expenses.
OEM Parts: If applicable RSG will quote OEM factory parts furnished by FLSmidth USA, Inc.
FLSmidth owns EIMCO® and Dorr-Oliver'" registered trademarks. FLSmidth is the sole owner of
EIMCO® and Dorr-Oliver® registered trademarks and brand names.
I"EIMCO D IDTFI
Freeess 5vu1Pm t cemvl' Y O O R R_ O L I V E R 1- A 4 Y i C'D
EIMCO & Dorr-Oliver: RSG is the only authorized distributor for EIMCO and Dorr-Oliver parts and
services for FLSmidth in the municipal market. No other company is authorized to use the EIMCO
or Dorr-Oliver name or trademark unless approved by FLSmidth or Rebuild -it Services Group.
WARRANTY & TERMS AND CONDITIONS:
Parts and/or Equipment manufactured or rebuilt and sold by Rebuild -it Services Group, once paid
for in full, is backed by the following warranty:
P R O P O S A L
5
Proposal No. Q121472-1= , Rild-4t -
.Servic" Group
For the benefit of the original user, RSG warrants all new parts and equipment sold or rebuilt RSG,
LLC. to be free from defects in material and workmanship, and will replace or repair, F.O.B. its
factories or other location designated by it, any part or parts returned to it which RSG's examination
shall show to have failed under normal use and service by the original user within two (2) years
following initial start-up and installation of drive unit.
Such repair or replacement shall be free of charge for all items except for those items such as resin,
filter media and the like that are consumable and normally replaced during maintenance, with
respect to which, repair or replacement shall be subject to a pro -rata charge based upon RSG's
estimate of the percentage of normal service life realized from the part. RSG's obligation under this
warranty is conditioned upon its receiving prompt notice of claimed defects, which shall in no event
be later than thirty (30) days following expiration of the warranty period, and is limited to repair or
replacement as aforesaid.
This warranty is expressly made by RSG and accepted by purchaser in lieu of all other
warranties, including warranties of merchantability and fitness for particular purpose,
whether written, oral, express, implied, or statutory. RSG shall not be liable for normal wear
and tear, corrosion, or any contingent, incidental, or consequential damage or expense due to
partial or complete inoperability of its equipment for any reason whatsoever.
This warranty shall not apply to equipment or parts thereof which have been altered or repaired
outside of a RSG factory, or damaged by improper installation, application, or maintenance, or
subjected to misuse, abuse, neglect, accident, or incomplete adherence to all manufacturer's
requirements, including, but not limited to, Operations & Maintenance Manual guidelines &
procedures.
This warranty applies only to equipment made or sold by Rebuild -it Services Group, LLC (RSG).
RSG makes no warranty with respect to parts, accessories, or components purchased by the customer
from others. The warranties which apply to such items are those offered by their respective
manufacturers.
CONFIDENTIALITY:
All the information in this quotation is confidential and has been prepared for your use solely
in considering services described. Transmission of all or any parts of this information to
others or use by you for other purposes is unauthorized without our written consent.
PROPOSAL
.,r
_ .-
Proposal No. Q121472-1
Services Groap- -
TERMS AND, CONDITIONS:
Terms and Conditions appearing in any order based on this proposal which are inconsistent herewith shall not be binding on Rebuild -it
Services Group (RSG). The sale and purchase of equipment described herein shall be governed exclusively by the foregoing proposal and
the following provisions:
1. SPECIFICATIONS: RSG is furnishing its standard equipment as outlined in the proposal and as will be covered by final approved
drawings if applicable. The equipment will, however, meet the general intention of the mechanical specifications of these documents.
2. ITEMS INCLUDED: This proposal includes only the equipment specified herein and does not include erection, installation, accessories,
nor associated materials such as controls, piping, etc., unless specifically listed.
3. PRICE AND DELIVERY: All selling prices quoted are subject to change without notice after 30 days from the date of this proposal
unless specified otherwise. Unless otherwise stated, all prices are F.O.B. RSG or its supplier's shipping points. All claims for damage, delay
or shortage arising from such equipment shall be made by Purchaser directly against the carrier. When shipments are quoted F.O.B. job
site or other designation, Purchaser shall inspect the equipment shipped, notifying RSG of any damage or shortage within forty-eight
hours of receipt, and failure to so notify RSG shall constitute acceptance by Purchaser, relieving RSG of any liability for shipping damages
or shortages.
4. PAYMENTS: All invoices are net 30 days. Delinquencies are subject to a 1.5 percent service charge per month or the maximum
permitted by law, whichever is less on all past due accounts. Pro rata payments are due as shipments are made. If shipments are delayed
by the Purchaser, invoices shall be sent on the date when RSG is prepared to make shipment and payment shall become due under
standard invoicing terms. If the work to be performed hereunder is delayed by the Purchaser, payments shall be based on the p urchase
price and percentage of completion. Products held for the Purchaser shall be at the risk and expense of the Purchaser. Unless specifically
stated otherwise, prices quoted are for equipment only. These terms are independent of and not contingent upon the time and manner in
which the Purchaser receives payment from the owner.
S. INSTALLATION SUPERVISION: Prices quoted for equipment do not include installation supervision, unless otherwise noted. RSG
recommends and will, upon request, make available, RSG's then current rate, an experienced installation supervisor to act as the
Purchaser's employee and agent to supervise installation of the equipment. Purchaser shall at its sole expense furnish all necessary labor
equipment, and materials needed for installation,
Responsibility for proper operation of equipment, if not installed by RSG or installed in accordance with RSG or original manufacture
instructions, and inspected and accepted in writing by RSG or manufacture representing RSG.
RSG will supply the safety devices described in this proposal or shown in RSG's or manufacture represented drawings furnished as part
of this order but excepting these, RSG shall not be required to supply or install any safety devices whether required by law or otherwise,
The Purchaser hereby agrees to indemnify and hold harmless RSG from any claims or losses arisingdue to alleged or actual insufficiency
or inadequacy of the safety devices offered or supplied hereunder, whether specified by RSG or Purchaser, and from any damage
resulting from the use of the equipment supplied hereunder.
6. ACCEPTANCE OF PRODUCTS: Products will be deemed accepted without any claim by Purchaser unless written notice of non-
acceptance is received by RSG within 30 days of delivery if shipped F.O.B. point of shipment, or 48 hours of delivery if shipped F.O.B.
point of destination. Such written notice shall not be considered received by RSG unless it is accompanied by all freight bills for said
shipment, with Purchaser's notations as to damages, shortages and conditions of equipment, containers, and seals. Non -accepted
products are subject to the return policy stated below.
7. TAXES: Any federal, state, or local sales, use or other taxes applicable to this transaction, unless specifically included in the price, shall
be for Purchaser's account.
8. INSURANCE: From date of shipment until the invoice is paid in full, Purchaser agrees to provide and maintain at its expense, but for
RSG benefit, adequate insurance including, but not limited to, builders risk insurance on the equipment against any loss of any nature
whatsoever.
9. SHIPMENTS: Any shipment of delivery dates recited represent RSG's best estimate but no liability, direct or indirect, is assumed by
RSG for failure to ship or deliver on such dates.
RSG shall have the right to make partial shipments; and invoices covering the same shall be due and payable by Purchaser in accordance
with the payment terms thereof, If Purchaser defaults in any payment when due hereunder, RSG may, without incurring any liability
therefore to Purchaser or Purchaser's customers, declare all payments immediately due and payable with maximum legal interest
thereon from due date of said payment, and at its option, stop all further work and shipments until all past due payments have been
made, and/or require that any further deliveries be paid for prior to shipment,
P R O P O S A L
'C` `�'"' �*°'-..`g'.''"`�"� s4"�.,� � 4 -.., "r _ : - _Y •.-ter._ ..
Proposal No. Q121472-1
If Purchaser requests postponements of shipments, the purchase price shall be due and payable upon notice from RSG that the
equipment is ready for shipment; and thereafter any storage or other charge RSG incurs on account of the equipment shall be for the
Purchaser's account.
If delivery is specified at a point other than RSG or its supplier's shipping points, and delivery is postponed or prevented by strike,
accident, embargo, or other cause beyond RSG reasonable control and occurring at a location other than RSG or its supplier's shipping
points, RSG assumes no liability in delivery delay. If Purchaser refuses such delivery, RSG may store the equipment at Purchaser's
expense, For all purposes of this agreement such tender of delivery or storage shall constitute delivery.
10. SURFACE PREPARATION AND PAINTING: If furnished, shop primer paint is intended to serve only as minimal protective finish. RSG
will not be responsible for the condition of primed or finish painted surfaces after equipment leaves its shops. Purchasers are invited to
inspect paint in shops for proper preparation and application prior to shipment RSG assumes no responsibility for field surface
preparation or touch-up of shipping damage to paint. Painting of fasteners and other touch-up to painted surfaces will be by Purchaser's
painting contractor after mechanism installation.
11. RETURN OF PRODUCTS: No products may be returned to RSG without RSG's prior written permission. Said permission may be
withheld by RSG at its sole discretion.
12. BACK CHARGES: RSG will not approve or accept back charges for labor, materials, or other costs incurred by Purchaser or others in
modification, adjustment, service, or repair of RSG furnished materials unless such back charge has been authorized in advance in
writing by a RSG employee and a purchase order, or work requisition signed by RSG,
13. INDEMNIFICATION: Purchaser agrees to indemnify RSG from all costs incurred, including but not limited to court costs and
reasonable attorney fees, from enforcing any provisions of this contract, including but not limited to breach of contract or costs incurred
in collecting monies owed on this contract.
14. ENTIRE AGREEMENT: This proposal expresses the entire agreement between the parties hereto superseding any prior
understandings, and is not subject to modification except by a writing signed by an authorized officer of each party.
15. EXTENDED STORAGE: Extended storage instructions will be part of information provided to shipment. If equipment installation and
start-up is delayed more than 30 days, the provisions of the storage instructions must be followed to keep WARRANTY in force.
16. LIABILITY: Professional liability insurance, including but not limited to, errors and omissions insurance, is not included. In any
event, liability for errors and omissions shall be limited to the lesser of 25,000USD or the value of the particular piece of equipment (not
the value of the entire order) supplied by RSG against which a claim is sought
17. ARBITRATION NEGOTIATION: Any controversy or claim arising out of or relating to the performance of any contract resulting from
this proposal or contract issued, or the breach thereof, shall be settled by arbitration in accordance with the Construction Industry
Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered to
any court having jurisdiction,
ACCEPTED BY PURCHASER
Customer Name:
Contact Phone:
Signature:
Title:
Customer Address:
Contact NaMe:
Contact Email:
Printed Name:
Date:
P R O P O S A L
8
AFFIDAVIT OF PUBLICATION
I Cathy Wiles, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona tide
circulation, that from my own personal knowledge and reference
CITY OF FAYETTEVILLE
Ord. 6032
Was inserted in the Regular Edition on:
February 15, 2018
Publication Charges: $ 84.50
. A#, vv)�Z,
Cathy WilesJ
Subscribed and sworn to before me
This 7-V day of *-10 , 2018.
i
Notary Publi
My Commission Expires: q j 2-1 vg
TA�AMY RUSHER
Notary Public —Arkansas
Washington County
Commission #' e2s70331b 1P 2028
My Commission Exp
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
RECEIVED
CITY CLERKS OFFICLEE
Ordinance: 6032
File Number: 2018-0059
REBUILT -IT SERVICES GROUP, LLC:
AN ORDINANCE TO WAIVE
COMPETITIVE BIDDING AND TO
ACCEPT A REPAIR QUOTE OF
$26,100.00, PLUS ANY APPLICABLE
TAX WITH REBUILD -IT SERVICES
GROUP, LLC TO REPAIR A CLARIFIER
DRIVE FOR THE NOLAND WATER
RESOURCE RECOVERY FACILITY
WHEREAS, formal sealed bidding is not
necessary for the repair of "hidden or
unknown damages'; and
WHEREAS, Rebuild -It Services Group,
LLC has taken apart and examined two
clarifier drives and has determined that one
drive can be rebuilt at a cost of $26,100.00
and that the other drive cannot be repaired.
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
of Fayetteville, Arkansas hereby determines
that because of Arkansas Procurement Law
R6:19-11-203, subsection 14 (EE): repair of
"hidden or unknown damages" the repair of
the clarifier drive does not require formal
competitive bidding and, therefore, waives
competitive bidding and accepts Rebuild -It
Services Group, LLC's repair quote of
$26,100.00 (plus any taxes) and authorizes
the payment of that amount.
PASSED and APPROVED on 2/6/2018
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith, City Clerk Treasurer
74426145 Feb. 15, 2018