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Home My WebLink About2018-03-06 - Agendas - FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Meeting Final Agenda Tuesday, March 6, 2018 5:30 PM City Hall Room 219 City Council Members Adella Gray Ward I Sarah Marsh Ward I Mark Kinion Ward 2 Matthew Petty Ward 2 Justin Tennant Ward 3 Sarah Bunch Ward 3 John S. La Tour Ward 4 Kyle Smith Ward 4 ELECTED OFFICIALS: Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra Smith City Council Meeting City Council Meeting Final Agenda March 6, 2018 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items 1. 2017-0543 MONTHLY FINANCIAL REPORT - PAUL BECKER Agenda Additions A. Consent A. 1 2018-0013 APPROVAL OF THE FEBRUARY 20, 2018 CITY COUNCIL MEETING MINUTES A. 2 2018-0112 HAZMAT SERVICES REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $11,198.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHINGTON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET Attachments: HAZMAT SERVICES REVENUE BA HAZMAT SERVICES REVENUE City of Fayetteville, Arkansas Page 2 Printed on 31112018 City Council Meeting City Council Meeting Final Agenda March 6, 2018 A. 3 A. 4 A. 5 7(11 52_(11 21 ARKANSAS STATE DRUG CRIME ENFORCEMENT AND PROSECUTION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2017-2018 STATE DRUG CRIME ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $54,693.47, AND TO AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE THE GRANT FUNDS Attachments: ARKANSAS STATE DRUG CRIME ENFORCEMENT AND PROSECUTION GRAr 2018-0054 ENVIRONMENTAL CONSULTING OPERATIONS, INC: A RESOLUTION TO APPROVE AMENDMENT NO. 4 TO THE CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF $61,872.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT IN 2018 Attachments: ENVIRONMENTAL CONSULTING OPERATIONS, INC 2018-0127 RFP #17-07 ECOSCONNECT, LLC: A RESOLUTION TO AWARD RFP #17-07 AND AUTHORIZE THE MAYOR TO SIGN A ONE-YEAR CONTRACT WITH ECOSCONNECT, LLC, WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE-YEAR TERMS, IN THE AMOUNT OF $12,000.00 PER YEAR FOR BACKFLOW TRACKING SERVICES Attachments: ECOSCONNECT, LLC City of Fayetteville, Arkansas Page 3 Printed on 31112018 City Council Meeting City Council Meeting Final Agenda March 6, 2018 A.6 2018-0134 GARDEN DISTRICT TOWNHOMES, LLC: A RESOLUTION TO APPROVE AMENDMENT #1 TO THE WATER MAIN INSTALLATION COST SHARE AGREEMENT WITH GARDEN DISTRICT TOWNHOMES, LLC TO PROVIDE FOR REIMBURSEMENT OF THE COST OF MATERIALS FOR INSTALLING TWO FIRE HYDRANTS IN THE AMOUNT OF $5,121.60 Attachments: GARDEN DISTRICT TOWNHOMES, LLC AMENDMENT 1 A. 7 2018-0119 BOBCAT COMPANY: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A BOBCAT E45 EXCAVATOR WITH ATTACHMENTS FROM BOBCAT COMPANY OF WEST FARGO, NORTH DAKOTA IN THE AMOUNT OF $69,857.30, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR USE THE BY TRANSPORTATION SERVICES DEPARTMENT Attachments: BOBCAT COMPANY: A.8 2018-0120 SUPERIOR AUTOMOTIVE GROUP: A RESOLUTION TO APPROVE THE PURCHASE OF THREE POLICE PACKAGE CHEVROLET TAHOES FROM SUPERIOR AUTOMOTIVE GROUP OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $95,589.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT Attachments: SUPERIOR AUTOMOTIVE GROUP A. 9 2018-0121 LEWIS AUTOMOTIVE GROUP: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2018 DODGE RAM 1500 4WD REGULAR CAB FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE, ARKANSAS IN THE AMOUNT OF $21,131.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE FACILITIES MANAGEMENT DIVISION Attachments: LEWIS AUTOMOTIVE GROUP City of Fayetteville, Arkansas Page 4 Printed on 31112018 City Council Meeting A.10 2018-0122 WILLIAMS TRACTOR: A. 11 A. 12 City Council Meeting Final Agenda March 6, 2018 A RESOLUTION TO APPROVE THE PURCHASE A 2018 NEW HOLLAND RB450 4X5 DRY HAY BALER FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE AMOUNT OF $30,241.00 PURSUANT TO NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE WASTEWATER TREATMENT DIVISION Attachments: WILLIAMS TRACTOR, INC. &TAIIEW11110W STEVE LANDERS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TOYOTA PRIUS HYBRID FROM STEVE LANDERS OF ROGERS, ARKANSAS IN THE AMOUNT OF $23,108.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE FLEET DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: STEVE LANDERS BA STEVE LANDERS 2018-0124 REPEAL RESOLUTION NO. 33-17: A RESOLUTION TO REPEAL RESOLUTION NO. 33-17 AND AUTHORIZE THE PURCHASE OF A 2018 ELGIN CROSSWIND STREET SWEEPER FROM ENVIRONMENTAL PRODUCTS MID -SOUTH OF MEMPHIS, TENNESSEE IN THE AMOUNT OF $251,739.20, PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE TRANSPORTATION SERVICES DEPARTMENT Attachments: REPEAL RESOLUTION NO. 33-17 City of Fayetteville, Arkansas Page 5 Printed on 31112018 City Council Meeting City Council Meeting Final Agenda March 6, 2018 A.13 2018-0136 SWEETSER CONSTRUCTION, INC.: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $3,891,372.55 FOR THE CONSTRUCTION OF THE OLD WIRE ROAD PROTECTED BIKE LANE AND SIDEWALK PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $194,000.00, AND TO APPROVE A BUDGET ADJUSTMENT Attachments: B. Unfinished Business B.1 2018-0053 SWEETSER CONSTRUCTION, INC. BA SWEETSER CONSTRUCTION, INC. RZN 17-6034 (2468 N. CROSSOVER RD./JONES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 17-6034 FOR APPROXIMATELY 4.40 ACRES LOCATED AT 2468 NORTH CROSSOVER ROAD FROM RSF-2, RESIDENTIAL SINGLE FAMILY, 2 UNITS PER ACRE TO NS -L, NEIGHBORHOOD SERVICES -LIMITED Attachments: RZN 17-6034 (2468 N. CROSSOVER RD./JONES) ADDITIONAL RZN 17-6034 (2468 N. CROSSOVER RD)JONES) This ordinance was left on the first reading at the February 6, 2018 City Council meeting. This ordinance was left on the second reading at the February 20, 2018 City Council meeting. C. New Business C.1 2018-0126 VAC 18-6075 (EAST OF DEAD HORSE MOUNTAIN ROAD/MEADOWS AT STONEBRIDGE): AN ORDINANCE TO APPROVE VAC 18-6075 FOR PROPERTY LOCATED EAST OF 2000 BLOCK, DEAD HORSE MOUNTAIN ROAD TO VACATE A PORTION OF A UTILITY EASEMENT Attachments: VAC 18-6075 (EAST OF DEAD HORSE MOUNTAIN ROAD/MEADOWS AT STOP City of Fayetteville, Arkansas Page 6 Printed on 31112018 City Council Meeting City Council Meeting Final Agenda March 6, 2018 C. 2 C. 3 C. 4 152 Q_n1 I A RZN 18-6062 (SOUTH OF 2901 MT. COMFORT RD./BAUER-HENBEST): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 18-6062 FOR APPROXIMATELY 16.76 ACRES LOCATED SOUTH OF 2901 MOUNT COMFORT ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO NC, NEIGHBORHOOD CONSERVATION FOR ABOUT 7.47 ACRES, TO RI -U, RESIDENTIAL INTERMEDIATE -URBAN FOR ABOUT 1.96 ACRES, AND TO R -A, RESIDENTIAL AGRICULTURAL FOR ABOUT 7.32 ACRES Attachments: RZN 18-6062 (SOUTH OF 2901 MT. COMFORT RD./BAUER-HENBEST) 1)n1 Q_nnQs RZN 17-6052 (EAST OF ROLLING HILLS DR./KEENAN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 17-6052 FOR APPROXIMATELY 22.59 ACRES LOCATED AT EAST OF ROLLING HILLS DRIVE AND OLD MISSOURI ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO NC, NEIGHBORHOOD CONSERVATION Attachments: RZN 17-6052 (EAST OF ROLLING HILLS DR./KEENAN) ADDITIONAL RZN 17-6052 (EAST OF ROLLING HILLS DR./KEENAN) 2018-0130 AUTOMATED MERCHANT SYSTEMS, INC.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH AUTOMATED MERCHANT SYSTEMS, INC. FOR CREDIT CARD PROCESSING SERVICES Attachments: AUTOMATED MERCHANT SERVICES, INC. City of Fayetteville, Arkansas Page 7 Printed on 31112018 City Council Meeting City Council Meeting Final Agenda March 6, 2018 C. 5 C. 6 C. 7 C. 8 AMEND CHAPTER 98 & CHAPTER 50: AN ORDINANCE TO AMEND § 98.02 DUTY OF PROPERTY OWNER AND OCCUPANT TO KEEP SIDEWALKS FREE FROM OBSTRUCTIONS, §98.04 GROWING TREES AND OTHER VEGETATION NEAR INTERSECTIONS; RIGHT-OF-WAY TO BE KEPT FREE FROM GRASS AND WEEDS, § 98.08 SPILLING OR TRACKING DEBRIS ONTO PUBLIC STREETS AND § 50.01 DEFINITIONS OF THE FAYETTEVILLE CODE, AND TO ENACT §98.09 ABATEMENT BY CITY; COSTS RESPONSIBILITY OF OWNER Attachments: AMEND CHAPTER 98 & CHAPTER 50 2018-0135 ENACT § 97.083 SMOKING AND USE OF TOBACCO PRODUCTS: AN ORDINANCE TO ENACT § 97.083 SMOKING AND USE OF TOBACCO PRODUCTS INTO CHAPTER 97: PARKS AND RECREATION TO PROHIBIT SMOKING AND TOBACCO USE IN ALL CITY PARKS AND TRAILS Attachments: ENACT § 97.083 SMOKING AND USE OF TOBACCO PRODUCTS ')01 52_01 17 DOWNTOWN/ENTERTAINMENT DISTRICT PARKING AND MOBILITY PLAN: A RESOLUTION TO APPROVE AND AUTHORIZE MAYOR JORDAN TO PROCEED WITH PHASE ONE OF THE IMPLEMENTATION SCHEDULE FOR THE DOWNTOWN/ENTERTAINMENT DISTRICT PARKING AND MOBILITY PLAN DEVELOPED BY NELSON/NYGAARD CONSULTING ASSOCIATES, INC. Attachments: DOWNTOWN/ENTERTAINMENT DISTRICT PARKING AND MOBILITY PLAN 2018-0132 SALE OF CITY OF FAYETTEVILLE PROPERTY ABOUT 0.04 ACRES: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SELL ABOUT 0.04 ACRES OF CITY PROPERTY SOUTH OF GEORGE'S MAJESTIC LOUNGE AND WEST OF THE RAILROAD TRACKS TO THE HIGHEST OR BEST BIDDER Attachments: SALE OF CITY OF FAYETTEVILLE PROPERTY ABOUT .04 ACRES City of Fayetteville, Arkansas Page 8 Printed on 31112018 City Council Meeting City Council Meeting Final Agenda March 6, 2018 C. 9 2018-0131 SALE OF CITY OF FAYETTEVILLE PROPERTY ABOUT .1 ACRES: A RESOLUTION TO SELL ABOUT 0.1 ACRES OF LAND AT THE NORTHWEST CORNER OF SOUTH RAZORBACK ROAD AND SLIGO STREET TO JOHN CHRISTOPHER LOONEY AND MYRIAH DAWN JOHNSON FOR $5,000.00 Attachments: SALE OF CITY OF FAYETTEVILLE PROPERTY ABOUT .1 ACRES: C.10 2018-0139 AMEND § 74.01: AN ORDINANCE TO AMEND § 74.01 APPLICATION OF REGULATIONS TO ADD A DEFINITION OF ROADWAY Attachments: AMEND § 74.01 D. City Council Agenda Session Presentations D. 1 2018-0140 AGENDA SESSION PRESENTATION, SALES TAX REPORT - PAUL BECKER D.2 2018-0138 AGENDA SESSION PRESENTATION, MONTHLY ENERGY USAGE REPORT - PETER NIERENGARTEN E. City Council Tour: 4:30 PM MONDAY, MARCH 5, 2018 RZN 17-6034 2468 N. CROSSOVER/JONES F. Announcements G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 9 Printed on 31112018 City Council Meeting City Council Meeting Final Agenda March 6, 2018 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the City Council member and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to a City Council member or city staff member except through the Mayor. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 10 Printed on 31112018 City of Fayetteville, Arkansas Text File File Number: 2017-0543 Agenda Date: 3/6/2018 Version: 1 In Control: City Council Meeting Agenda Number: 1. MONTHLY FINANCIAL REPORT - PAUL BECKER 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Report City of Fayetteville, Arkansas Page 1 Printed on 311/2018 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2018-0013 Agenda Date: 3/6/2018 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Minutes Agenda Number: A. 1 APPROVAL OF THE FEBRUARY 20, 2018 CITY COUNCIL MEETING MINUTES City of Fayetteville, Arkansas Page 1 Printed on 311/2018 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2018-0112 Agenda Date: 3/6/2018 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 2 HAZMAT SERVICES REVENUE: File Type: Resolution A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $11,198.00 RECOGNIZING HAZMAT SERVICES REVENUE RECEIVED FROM WASHINGTON COUNTY AND INCREASING THE RELATED EXPENSE BUDGET THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the amount of $11,198.00 recognizing hazmat services revenue received from Washington County and increasing the related expense budget. City of Fayetteville, Arkansas Page 1 Printed on 3/1/2018 David Dayringer Submitted By City of Fayetteville Staff Review Form 2018-0112 Legistar File ID 3/6/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/7/2018 Submitted Date Action Recommendation: Fire / Fire Department Division / Department Approval of a budget adjustment in the amount of $11,198.00 to recognize Hazmat Services Revenue received from' Washington County and increase related expense budget. Budget Impact: 1010.300.3040-5218.01 General Fund--Hazmat Equipment Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 12,000.00 Funds Obligated $ - Current Balance 12,000.00 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? Yes Budget Adjustment $ 11,198.00 Remaining Budget I $ 23,198.00 IVIUAL lILLUl I VVI I IFJIGLUU WUULJ. GL / UJUJLI I IVI IL! V20140610 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 6, 2018 TO: Mayor and City Council, FROM: David Dayringer, Fire Chp DATE: February 7, 2018 CITY COUNCIL MEMO SUBJECT: Approval of a budget adjustment in the amount of $11,198 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget. RECOMMENDATION: Approval of a budget adjustment in the amount of $11,198.00 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget. DISCUSSION: The City of Fayetteville has received $11,198.00 of Hazmat Services Revenue from Washington County. The Fire Department would like to utilize the revenue to offset costs for the Fayetteville Hazmat Team. It will also be utilized to cover expenses for training and related expenses. These purchases will be vital to the efficient and effective operation of the Hazmat Response Operations of the Fire Department. BUDGET/STAFF IMPACT: Increase expenses to correspond with hazmat services revenue received. Attachments: Budget Adjustment for Hazmat Revenue Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FIRE (300) 2018 Requestor: David Dayringer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a Budget Adjustment in the amount of $11,198 to recognize Hazmat Services Revenue received from Washington County and increase related expense budget. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 3/6/2018 2018-0112 L Elk H atiahevw 2/8/2018 3:25 PM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL 11,198 11,198 v.20180119 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.300.3040-5218.01 11,198 - EX Fire Fighting Supplies - HAZMAT Equipme 1010.300.3040-4401.08 - 11,198 RE Reimbursements - HAZMAT Interlocal Re, C:\Program Files\Granicus\Legistar5\Packet\1251-City Council Meeting_3_6_2018\0003_2_BA_HAZMATSERVICES REVENUE 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2018-0133 Agenda Date: 3/6/2018 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 3 File Type: Resolution ARKANSAS STATE DRUG CRIME ENFORCEMENT AND PROSECUTION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2017-2018 STATE DRUG CRIME ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $54,693.47, AND TO AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE THE GRANT FUNDS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2017-2018 State Drug Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District Drug Task Force in the amount of $54,693.47, and authorizes Mayor Jordan to sign all necessary documents to receive the grant funds. City of Fayetteville, Arkansas Page 1 Printed on 3/1/2018 City of Fayetteville Staff Review Form 2018-0133 Legistar File ID 3/6/2018 ®rYe�(..� City Council Meeting Date -Agenda Item Only N/A for Non -Agenda Item Mike Reynolds Submitted By 2/16/2018 Submitted Date Action Recommendation: POLICE (200) Division / Department Staff recommends approval of the 2nd 2017-2018 Arkansas State Drug Crime Enforcement and Prosecution (DF2) Grant award for state funding of the 4th Judicial District Drug Task Force in the amount of $54,693.47. Budget Impact: 2930.200.2960 -various Account Number 31605-2018 Project Number Drug Enforcement Fund Police Drug Enforcement Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Project Title $ 518,000.00 $ 91,019.39 426,980.61 Remaining Budget 426,980.61 V20180209 Previous Ordinance or Resolution # Original Contract Number: Comments: Please sign in BLUE ink. Approval Date: IVA CCTV OF FAYETTEV'ILLE ARKANSAS CITY COUNCIL AGENDA MEMO MEETING OF MARCH 6, 2018 TO: Mayor and City Council f %/ FROM: Mike Reynolds, Deputy Chief of Police DATE: February 16, 2018 SUBJECT: Arkansas State Drug Crime Enforcement and Prosecution Fund Grant Award #2 RECOMMENDATION: Staff recommends acceptance of the 2nd Arkansas State Drug Crime Enforcement and Prosecution (DF) Grant award for state funding of the 4th Judicial District Drug Task Force (DTF) in the amount of $54,693.47. BACKGROUND: The Arkansas Department of Finance and Administration (ADF&A) has provided state grant funding to the City of Fayetteville for multi -jurisdictional drug task force activities since 1991. Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Farmington, Lincoln, Greenland, West Fork, Goshen, and Washington County. The DTF Control Group consists of top law enforcement officials from Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to provide fiduciary oversight of this grant and provides a DTF Supervisor, three (3) DTF Officers, and a DTF Secretary. Springdale provides two (2) DTF Officers and Washington County provides a DTF Officer. Also, Prairie Grove provides a DTF Officer who represents the seven (7) rural agencies. DISCUSSION: ADF&A's Office of Intergovernmental Services is offering continuation grant funding through the State Drug Crime Enforcement and Prosecution Fund (DCF) in the following amounts: state - $54,693.47 and local match - $13,352.61. The DCF grant defines required local matching funds based on a percentage split of approximately 80/20 in awarded state funds plus local match funds. To receive the state portion of the DCF, the 4th DTF and member agencies must commit to the local match. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: No increase in budgeted funds will be required. The current DTF budget will be sufficient for the balance of 2018. This grant funding will have no impact on current staffing levels. Attachments: Grant Award Packet 1% W- Sr4A . Id ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 ` s P. O. Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501) 682-5206 i]#t17: ��4N'S'w. tit7tL'.FLr.l15r 11 t�k JAG RSAT F-1 Arkansas State Drug Crime Enforcement and Prosecution Grant Fund DCF 171 LLEBG CFDA #: N/A 1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4. SUBGRANT NUMBER: J17-004-DF2 Mr. Lioneld Jordan, Mayor 4th JD DTF 113 West Mountain Street Fayetteville, AR. 72701 5. START DATE: January 1, 2018 END DATE: June 30, 2018 6. AWARD DATE: March 1, 2018 2. MODIFICATION EFFECTIVE DATE- Initial 7. ACTION: 1^1 F-1 Modification 2A. MODIFICATION AMOUNT $ 8. AWARD AMOUNT $ 68,046.08 STATE MATCH $ STATE AMOUNT $ 54,693.47 LOCAL MATCH $ LOCAL MATCH $ 13,352.61 3. PROJECT DESCRIPTION: Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the program's jurisdictional area of operations. 9. SPECIAL CONDITIONS (check if applicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project is supported under Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund AGENCY APPROVAL SUBGRANTEE APPROVAL 10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, Administrator Lioneld Jordan, Mayor Intergovernmental Services 4th JD DTF 11. SIGNATURE OF APPROVING OFFICIAL 13. SIGNATURE OF AUTHORIZED OFFICIAL 14. DATE G) DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES APPROVED BUDGETS AGENCY NAME: SUBGRANTNO: Local PROJECT PERIOD: 4th JD DTF (City of Fayetteville) J17-004-DF2 '0,046.391 S January 1, 2018 - June 30, 2016 MANDATED BENE.F1T5 ORIGINAL—BUDGET S REVISION_1 BUDGETED LINE ITEM ORIGINAL BUDGET ORIGINAL BUDGET R`EVISIONi REvuiuNi AWARDED AWARDED MAINTENANCE AND OPERATIONS IS AMOUNTOUNT - SALARIES 17,&36.. (4,306`221 S (21,944,9 SALAMEs 0t-supervisor-Gl s 13.651.03 3.332.68 SALARIES 02 -Investigator -Oswalt 12,863.05 3,140.30 SALARIES 03 -Investigator -Moore 10,540.62 2,57341 MANDATED BENEFITS t54,d93.4 $ 13,352,811 S tea,945:aby EMPLOYER 8ENEFTr$ MANJT€.VANCE ,AND OPERA T` OMS PROFCCSS-IONAL SERVICES Contract Labor -Springdale PD 7,022.69 1,714.48 Contract Labor -Washington Co 4,030.94 984.09 Contract Labor -Prairie Grove PD 6,585.14 1,607.65 TRA VELI TRAINING EQUIPMENT CAPITA L OU TL:A Y TOTAL $ 64,693.47 S 13,352-61 S S PAGE 1 OF 1 Signature of Authorized Official/Date Signature of Fiscsi Cfixsr/Date Cate o Stat. Local TOTALS .SALARIES 37,054-70} '0,046.391 S 148,704.09 MANDATED BENE.F1T5 S EMPLOYER BENEFITS S MAINTENANCE AND OPERATIONS S - PROFESSIONALSERVlGES 17,&36.. (4,306`221 S (21,944,9 TRAV ELI TRAINING b EOUIPM=NT S CAPITAL OUTLAY $ t54,d93.4 $ 13,352,811 S tea,945:aby Q:\ZZ-IGSJAG\EDWARD BRYNE JAG\2017-2018 JAG\DF-2 Workbook Templates 17-18\Sub Grantee DTF DF -2 Workbooks\4th JD DTF (Fayetteville) DF -2 Workbook 2018 : APPROVED BUDGETS 2/12/2018 2:01 PM STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES � 1515 West Seventh Street, Suite 400 Department of finance Y a i Post Office Box 8031 Little Rock, Arkansas 72203-8031 and Administration Phone: (501) 683-5604 ax: (501) 682-5206 jtttp:ily,rw +.Fdfi.arkansas.szov_ GENERAL ASSURANCES AND CERTIFICATIONS AO Initials The applicant assures that federal funds made available under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program will not be used to supplant state and local funds, but will be used to increase the amount of funds that would, in the absence of federal funds, be made available for the activities of this project. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as the National Institute of Justice and the Department of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper management, and effective disbursement of funds received under this sub award; The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these assurances, are met. 4 The applicant assures that it will comply with the OJP Financial Guide in its administration of the grant. The OJP Financial Guide can be accessed online at I t.tp://www.ajP.usdoi.gov/financia;l� uide1. The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the as the National Institute of Justice and the Department of Finance and Administration may require; The applicant agrees to use the grant and matching funds only for the purposes stated in this 6 application. Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be based on the percent of time the personnel actually devote to the project. 7 The applicant assures that at the end of each federal fiscal year that the project is in force, and at the end of the project period, it will submit a performance report to the Department of Finance and Administration in a manner to be prescribed; The applicant certifies that the program contained in this application meets all the requirements, and 8 that all the information is correct, and that the applicant will comply with all provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and all other applicable federal and state laws; 9 The applicant assures that before any budgetary or programmatic amendment is made to an approved program, it will submit such an amendment to the Department of Finance and Administration for review; The applicant assures that in the event a federal or state court or federal or state administrative 10 agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas Department of Finance and Administration, Office of Intergovernmental Services; STATE OF ARKANSAS Department of Finance and Administration AO Initials OFFICE OF INTERGOVERNMENTAL. SERVICES 1515 West Seventh Sheet, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 683-5604 Fax: (501) 6112-5206 http://www.df,,i.ai-k-,itisas.p,ov The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it 11 has a current EEOP on file which meets the requirements therein; 12 The applicant assures that it will comply with the provisions of the Department of Finance and Administration's "Drug Law Enforcement Sub Grant Procedures and Financial Management Guidelines"; The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part II, Applicability of Office of Management and Budget Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, 13 Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland Protection Procedures; The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit or any other independent or internal auditors of the Department of Finance and Administration to have access to the applicant's records and financial statements; 14 (A) as may be necessary for the Department of Finance and Administration to comply with the 1996 Single Audit Act Amendments and Office of Management and Budget (OMB) Circular A-133, and other rules and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and (B) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations; 15 The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies, i.e., providing complete finger print arrest information; 16 The applicant assures that both federal, state, and matching funds used for this project will be used exclusively to support defined Edward Byrne Memorial Justice Assistance Grant (JAG) Program activities, and will not be used to support any general purpose law enforcement or other activity maintained by the applicant; 17 The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors or 'Control Group' will hold regularly scheduled meetings at least monthly, and will provide the State Drug Director with copies of the agenda and minutes of each meeting; 18 The applicant assures that if grant funds are used to support a Task Force, the Task Force Administrator and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. 1� 0 V, SN , STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES O1 c ,c Y' "4 •'" ; 1515 West Seventh Street, Suite 400 department of Finance Post office Box 801 Little Rock, Arkansas 72203-8031 and Administration Phone: (501) 683-5604 Fax: (.5111) 083-5206 ht(w lwww.dI"ni In rka i i sa s, go v AO Initials 19 The applicant assures that all proposals for out of state travel for conference and training will be submitted to the Arkansas Law Enforcement Committee for approval prior to any expense being incurred. The applicant agrees to comply with the with the minimum wage and maximum hours provisions of 20 the Federal Fair Labor Standards Act if applicable. The applicant also agrees to accept full responsibility for any compensatory time allowance or overtime pay obligations for persons employed within the project not funded by the grant. The applicant agrees that no officer or employee of its agency shall be involved in a decision that 21 affects the applicant during the time of employment with the knowledge that there is an opportunity to further their interest as set forth in the Department of Justice, Office of Justice Programs Financial Guide. The applicant agrees to comply with the following Assurances and Certifications previously submitted and signed for SFY 2017-18 Drug Crime Fund Award as being applicable to this sub award: Standard 22 Assurances; Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirement; Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions; and Equal Employment Opportunity Plan (EEOP) Certification CERTIFICATION I hereby certify that the applicant will comply with the above certifications and certify that the program proposed in this application meets all the requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; that all the information presented is correct; and the application will comply with the provisions of the Act and all other federal laws, regulations, and guidelines and applicable state laws and regulations. (Signature of Authorized Official) (Date) Lioneld Jordan Mayor (Printed Name) (Title) - l4-7.018' (Signature of Frscal Off►cer) (Date) Willie Newman Fiscal Officer (Printed Name) (Title)