HomeMy WebLinkAbout58-18 RESOLUTIONfit,; {tiYFFFfFy
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 58-18
File Number: 2018-0103
WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO. 6:
A RESOLUTION TO APPROVE TASK ORDER NO. 6 WITH THE WATERSHED CONSERVATION
RESOURCE CENTER IN THE AMOUNT OF $25,140.00 FOR THE REPAIR OF FLOOD DAMAGE
TO THE STREAM RESTORATION PROJECT AT SWEETBRIAR PARK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves .Task Order No. 6 with
the Watershed Conservation Resource Center in the amount of $25,140.00 for the repair of flood damage to
the stream restoration project at Sweetbriar Park.
PASSED and APPROVED on 2/20/2018
Attest:
Sondra E. Smith, City Clerk Treasurer "%%-'0111111111
hYC1-Ti"Val_l.L
Page 1 Printed on 2121118
:. City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
µ (479) 575-8323
6
Text File
File Number: 2018-0103
Agenda Date: 2/20/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 6
WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO. 6:
A RESOLUTION TO APPROVE TASK ORDER NO. 6 WITH THE WATERSHED CONSERVATION
RESOURCE CENTER IN THE AMOUNT OF $25,140.00 FOR THE REPAIR OF FLOOD DAMAGE
TO THE STREAM RESTORATION PROJECT AT SWEETBRIAR PARK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 6 with
the Watershed Conservation Resource Center in the amount of $25,140.00 for the repair of flood damage to
the stream restoration project at Sweetbriar Park.
CityoiFayetteville, Arkansas Page 1 Printed on 212112018
Byron Humphry
Submitted By
City of Fayetteville Staff Review Form
2018-0103
Legistar File ID
2/20/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/2/2018
PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Task Order No. 6 in the amount of $25,140 with the Watershed Conservation
Resource Center to repair flood damage to the stream restoration project at Sweetbriar Park.
Budget Impact:
4270.900.9280.5314.00
4270 - Disaster and Replacement
Account Number
Fund
31702.1
FEMA Flood 2017
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
516,250.00
Funds Obligated
$
Current Balance
$
516,250.00
Does item have a cost? Yes
Item Cost
$
251140.00
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget
$
491,110.00
Previous Ordinance or Resolution # 2018-0080
x20140710
Original Contract Number:
Approval Date:
Comments:
CITY OF
FA,YETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 20, 2018
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
FROM: Byron Humphry, Parks Maintenance Superintendent
DATE: February 2, 2018
SUBJECT: Approval of Task Order No. 6 in the amount of $25,140 with the Watershed
Conservation Resource Center to repair flood damage to the stream bank
restoration project at Sweetbriar Park.
RECOMMENDATION:
Staff recommends approval of Task Order No. 6 in the amount of $25,140 with the
Watershed Conservation Resource Center to repair flood damage to the stream restoration
project at Sweetbriar Park.
BACKGROUND:
On January 7, 2014, City Council approved Resolution Number 5645 to waive competitive
bidding and enter into a memorandum of understanding (MOU) with the Watershed
Conservation Resource Center (WCRC). The resolution expressed the City's desire to work
jointly with the WCRC to identify, fund and complete stream restoration projects, work together
on nonpoint source (NPS) related issues associated with reducing nutrients, and improving
riparian and other natural areas. To that degree, the City and WCRC have completed several
restoration projects though this partnership. These projects include, but are not limited to: the
White River Riverbank Stabilization Project, Niokaska Creek within Sweetbriar Park, Niokaska
Creek within Gulley Park and the West Fork of White River Airport Site.
Since that time, much work has been performed on the completed projects. This includes the
continued establishment of high density native vegetation in the riparian area as well as
repairs to the existing projects.
In April, 2017, the NW AR region experienced significant flooding that resulted in a declaration
of disaster by the Governor that qualified the region for federal funding through FEMA to
repair flood damaged infrastructure. The Sweetbriar Stream Restoration project was
damaged in the flood. WCRC provided an estimate of repair of the damaged streambank and
structures including mitigation efforts to prevent future failure in the amount of $25,140. Staff
met with FEMA officials to discuss the estimate and determine eligibility of the repair. FEMA
officials submitted a project worksheet to provide federal assistance in the amount of
$8,084.02.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DISCUSSION:
The MOU (Effective date January 9, 2014) outlines a process by which task orders can be
developed for various activities that are in line with the goal of reducing NPS ,pollution and
restoring the City's streams. Task Order No 6 is presented pursuant to the MOU and consists
of efforts to make repairs as necessary to the Sweetbriar Stream Restoration Project to
ensure the continued success of the restoration project.
The Sweetbriar restoration project repaired and protected an incised and eroded stream
bank, stabilizing the bank and preventing erosion and sediment deposition into the stream.
The project also protects a 36" water line that runs underneath the creek. Prior to the
restoration project, this high-pressure water line was exposed and vulnerable to damage.
A permanent repair of the flood damaged restoration project is essential to protect the
integrity of both the shoreline and the 36" waterline.
BUDGET/STAFF IMPACT:
Task Order No 6 to repair the streambank is $25,140 which will come from the Disaster and
Replacement Fund. FEMA approved a project total of $8,084 for the Sweetbriar restoration
repair and will pay 75% of that total, or $6,063. The net cost of the project repair after FEMA
funding is received will be $19,077.
Attachments:
Task Order No. 6
Ordinance 5645
Memorandum of Understanding
THE CITY OF FAYCT rI VII_LF, ARKANSAS
TASK ORDER NO. 6
MITIGATION OF FLOOD DAMAGE TO SWEETBRIAR PARK STREAM
RESTORATION PROJECT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the Memorandum of Understanding (MOU) as
described in Ordinance No. 5354 executed on January 9, 2014. The referenced MOU
pertains to potential stream restoration projects and associated services with the Watershed
Conservation Resource Center (WCRC). This Task Order entered into and executed on the
date indicated below the signature block by and between the City of Fayetteville and
Watershed Conservation Resource Center sets forth the project description, project
schedule and associated fees for these services related to maintaining and caring for
stream and river restoration projects previously constructed that were funded by the City
and grant funds.
Section I - Project Description
The stream restoration project on Niokaska Creek at Sweetbriar Park was implemented in
2011 using EPA 319(h) grant funding administered by Arkansas Natural Resources
Commission. Matching funds were provided by the City of Fayetteville. The goals of the
project included, protection of civil infrastructure, reduction of streambank erosion, reduction
of loss of park lands, mature trees, and playground equipment, improvement of water
quality, and development of complimentary aesthetics to the surround park. In order to
achieve these objectives, a restoration plan was developed using the Natural Channel
Design Approach. The approach allowed the project to meet all of the project goals.
Flooding in April 2017 resulted in damage to portions of the restoration project area. Gage
heights from a variety of USGS gage stations within close proximity to the project indicate
that the flooding that took place in 2017 resulted in the highest water levels observed since
operation of those gage stations began. Damage to the project occurred primarily in the
vicinity of the 36" high-pressure water main which crosses the channel of Niokaska Creek.
Temporary repairs have been made to the site, but those efforts are intended to temporarily
protect areas of scour until a resilient repair can be made. The Federal Emergency
Management Agency (FEMA) has approved a budget to reimburse the city for a portion of
the estimated costs to implement the appropriate repair strategy.
A description of the damage to the project and budget justification is presented in
Attachment 1.
The WCRC will utilize City disaster funds to restore the damaged portion of the stream that
passes through the park to a condition that is more resilient to flood damage.
THE CITY OF 4 AYETTEVII I.F, AR KANSAS
Section II - Project Timeframe
The project will be conducted from February 21, 2018 to February 28, 2019,
Section III - Scope of Services
The WCRC will develop and implement a repair plan that conforms to the existing features
of the restoration site that were unaffected by the 2017 flooding. The repair will utilize the
principles of Natural Channel Design as was the basis for the original project. The final
product will achieve a more resilient restoration with an aesthetic that compliments the
existing project and adjacent parkland.
Project administration includes financial tracking and reporting, procurement of contractors
and materials, and coordination among project partners and contractors. All procurement
measures must follow procedures approved by the City of Fayetteville. A repair plan
including all technical design elements will be developed.
Implementation of streambank restoration repair includes obtaining ADEQ authorization,
coordinating construction material deliveries, securing equipment and contractor,
overseeing heavy equipment construction, performing minor construction, and re -vegetating
the area where repairs are to be made.
Section IV - Fees and Payments
WCRC will perform the above -referenced Scope of Services for a total cost NTE $25,140. A
breakdown of the estimated project expenses is shown in Attachment 1.
Section V - Memorandum of Understanding in Effect
Except as amended specifically herein, the Memorandum of Understanding Fayetteville
shall remain in full force as originally approved.
IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly
executed as of the date and year first herein written.
FOR TH ITY OF YE TEVIL E
B - _ _ Attest:
r
ayor el Jordan
Sondra Smith, City Clerk
Date: - -�
FORW TERSHED CONSERVATION RESOURCE CENTER;°'--
';�
: t YET_TEVlLjj.
By: - _ _ Attest:")
y
Sandi J, Formica
Matthew A. Van Ep
c
P'".►9;kN R�•t',ti�`
Date:
Attachment 1
Niokaska Creek Streambank Flood Repair
Repair Budget Justification
The stream restoration project on Niokaska Creek at Sweetbriar Park was implemented in 2011 using
EPA 319(h) grant funding administered by Arkansas Natural Resources Commission. Matching funds
were provided by the City of Fayetteville. The goals of the project included, protection of civil
infrastructure, reduction of streambank erosion, protection and reduction of loss of park lands, mature
trees, and playground equipment improvement of water quality, and development of complimentary
aesthetics to the surround park. In order to achieve these objectives, a restoration plan was developed
using the Natural Channel Design Approach. The approach allowed the project to meet all of the project
goals.
A major piece of civil infrastructure,
in the form of a 36" high-pressure
water main was protected by the
stream restoration work. The water
line is encased in concrete as it
crosses the width of the channel.
once the water line goes under the
restored streambank on river left. It
is no longer protected by concrete
and therefor a robust restoration
Too Wood Bench - Section Octal
approach to protect the line was Figurr.=1 Design schematic for "Toe -wood" structw*e constructed on Niokosko
critical. The primary design element Creek at.5wipethrxorPorkin2011,
for creating a resilient and natural looking streambank was the utilization of a Natural Channel Design
Technique commonly referred to as "toe -wood." Toe -wood uses a combination of logs, large boulders,
gravels, and native vegetation planted at a high density. A basic schematic of the toe -wood design is
shown in Figure 1. A picture of the streambank created with the use of a toe -wood structure at
Sweetbriar Park, after four years of growth, is shown in Figure 2.
Figure 2 Restored streambank (right) in September 2016. The bank was restored using "toe -wood" construction. Note extent of
vegetotion pr esent olong the edge of book.
I
Flood Mitigation Repairs Niokaska Creek at Sweetbriar Park - Project Budget Justification
? x
Figure 2 Restored streambank (right) in September 2016. The bank was restored using "toe -wood" construction. Note extent of
vegetotion pr esent olong the edge of book.
I
Flood Mitigation Repairs Niokaska Creek at Sweetbriar Park - Project Budget Justification
Attachment 1
Flooding in April 2017 resulted in damage to portions of the restoration project area. Gage heights from
a variety of USGS gage stations within close proximity to the site indicate that the flooding that took
place in 2017 resulted in the highest water levels observed since operation of those gage stations.
Damage to the project occurred primarily in the vicinity of the 36" high-pressure water main which
crosses the channel of Niokaska Creek. Excessive centrifugal velocities resulting from the flash flooding
caused scour of the vegetation, soil, and substrate from the toe -wood bench along a 75' linear feet
extent of streambank, including the area where the water main crosses the channel. The maximum
amount of lateral scour was approximately 12 feet. A photograph of the damaged area is shown in
Figure 3.
Sr�
�r, ,..• r � . kms' _.
Figure 3 Area of scour that occurred olong Niokaska Creek near the 36 inch high pressure water line. The damage occurred
during extreme flooding that occurred in late April 2017.
As a temporary measure aimed at preventing the scour and loss of any additional streambank cover
over the water line, the City of Fayetteville placed fill along the edge of the scoured streambank. This fill
consists primarily of gravel with some rip -rap and a few boulders. The intent of this temporary fill was
to allow floodwaters from floods that occur prior to implementation of a repair that restored the site to
its previous condition to scour the temporary fill, rather than scouring the remaining portions of the
original project. It can be said with certainty, that the temporary fill placed along the damage area will
be scoured away and moved downstream with the first significant flood that takes place. Since the fill
was placed, no floods or high water have occurred. In addition, the temporary fill was not placed in a
manner that resulted in re-establishment of the proper stream morphology. Without correcting the
2
Flood Mitigation Repairs Niokaska Creek at Sweetbriar Park - Project Budget Justification
Attachment 1
radius of curvature where the scour occurred and the fill was placed, the long-term resiliency of the
stream restoration project is at risk. The temporary fill in-place today will not protect the waterline or
streambank against the smallest of future floods. A photograph of the temporary repair is shown in
Figure 4.
Figure 4 Temporary fill was placed along the scoured streambank of Niokaska Creek. The temporaryfill will mobilize and be
washed owoy from the scoured area that is protected by this short-term and temporary effort.
The budget presented in Table 1 includes the material, labor, and engineering costs required to restore
the site to the condition that existed prior to the flooding of 2017. Material procurement includes
structural materials such as trees and boulders needed to reconstruct the toe -wood bench shown in
Figure 1. There is an existing 30 tons of rock on site that will be used in the construction of the toe -
wood bench. An additional 35 tons of boulders are needed to provide additional protection. Erosion
control fabric material consisting of Bio -D Blocks, is needed to create encapsulated soil mattresses that
allow for construction of the soil lifts without soil scour during the vegetation re-establishment period.
Native plants will need to be purchased to create streambank roughness that will reduce water velocity
and scour potential as the vegetation matures. Labor for constructing and re -planting native vegetation
will be required. Construction oversight by the project engineer and project manager will be minimized
but is required for correct installation of the repair work.
3
Flood Mitigation Repairs Niokaska Creek at Sweetbriar Park - Project Budget Justification
Attachment 1
Estimated Project Budget for Niokaska Creek Stream Restoration Repairs at Sweetbriar Park - Restore
to More Resilient Condition
' Cost includes equipment, fuel, and operator
4
Flood Mitigation Repairs Niokaska Creek at Sweetbriar Park - Project Budget Justification
Task
Item
Units
Qty
Unit
Estimated
Logs For Toe Wood
Cost ($)
Cost ($)
Repair of Area Near Waterline
ea.
30i
80
$2,400.00
Large Boulders
ton
35
80
$2,800.00'
v
U
—
Top Soil
d3
32
20
$640.00
0 0
Native Plants and Seed
I.s.
1
500
$500.00
0 -
o M
Erosion Control Fabric
ea.
8
100
$800.00
Z 'M
Excavator'
hr.
40
150
$6,000.00
o
Skidsteer'
hr.
40
100
$4,000.00
M vi
CL
to
Site Finishing
Labor
hr.
80
30
$2,400.00
E
e
Design and Construction Oversight
iEn ineer PE
hr.
28
90
$2,520.00
3
Pro'ect Manager
hr.
28
110
$3,080.00
0
0
Park Total $25,140.00
' Cost includes equipment, fuel, and operator
4
Flood Mitigation Repairs Niokaska Creek at Sweetbriar Park - Project Budget Justification
ORDINANCE NO. 5645
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
by the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration pro'ta tlr�Er
authorizes Mayor Jordan to sign such Memorandum. � R, .4','�tr
PASSED and APPROVED this 71h day of January, 2014. ric': FAYETZt vILLF
APPROVED: ATTEST:F,•�9RkAt 45 p`,,•i��
'do,
r `y "'ff4'I ` � OWN i ;0
By: Ait.-&
SON RA E. SMITH, City Clerk/Treasurer
EXHIBIT
>r
MEMORANDUM OF UNDERSTANDING
Between
Watershed Conservation Resource Center
And
City of Fayetteville
This Memorandum of Understanding (MOU) is entered into and executed on the date indicated
below the signature block, by and between the Watershed Conservation Resource Center,
hereinafter referred to as WCRC, and the CITY OF FAYETTEVILLE.
A. PURPOSE
The purpose of this MOU is to establish a general framework for cooperation between the
WCRC and the CITY OF FAYETTEVILLE to 1) seek funding and conduct stream restoration
projects to achieve the common goal of restoring unstable sections of streams to a
morphologically stable form utilizing a natural channel design approach and 2) to work together
on nonpoint source (NPS) related issues associated with reducing nutrients and improving
riparian and other natural areas. Innovative approaches will be used in designing and
implementing stream restorations that will result in improved water quality of the City's
watersheds and will address severe streambank erosion, while restoring aquatic and terrestrial
habitat and maintaining a sustainable, natural hydrology. Such cooperation will serve the parties'
mutual interest.
B. STATEMENT OF MUTUAL INTERESTS AND BENEFITS
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural
resources by utilizing the watershed approach, conducting environmental outreach, and
providing planning and technical assistance to landowners, communities, and government. The
WCRC principals are regional experts and local leaders in implementing natural channel design -
based stream restorations that meet multiple local and regional objectives relating to river
channel instability, water quality, and ecological services. This MOU is of benefit to the CITY
OF FAYETTEVILLE because these activities will help to meet the objectives of the City's
Nutrient Reduction Plan and will lead to both aquatic and terrestrial habitat restoration, improved
water quality in the form of both phosphorus and sediment reductions, reduced streambank
erosion, and improve aesthetics of local streams and rivers. This effort will also help to promote
the use of alternatives to traditional channel modifications in both urbanizing and rural areas.
The WCRC and the CITY OF FAYETTEVILLE partnered and have obtained several grants for
restoring streams within the City and surrounding areas and for assessing streams for stability
and contaminant reduction. "These projects have brought over $2,300,000 to the City for water
quality and other environmental improvements and have helped to create local partnerships and
outreach opportunities in the areas of river restoration, riparian enhancement, and watershed
planning. Four stream and streambank restoration projects have been implemented that have
resulted in over 4000 tons of sediment and 3,700 lbs of total phosphorus reductions, annually
from streambank erosion, restored both aquatic and terrestrial habitat, protected City
infrastructure, and improved aesthetics of City Parks and other properties. The WCRC currently
has three active projects with the City and other partners to conduct more river restoration and
assess urban streams and riparian areas to identify priority sites in need of restoration. In
addition, the WCRC continues to monitor and maintain the four implemented stream restoration
sites.
C. FEES AND PAYMENTS
No fee is associated with this MOU. As projects are identified by the City, a Task Order
establishing the scope, fee, and payment terms for the project will be developed. The basis of
this fee and justification for the fee shall be contained in an Appendix attached to each Task
Order. Adjustment of the fee may be made should WCRC establish and the CITY OF
FAYETTEVILLE agree that there has been, or is to be, a significant change in scope, complexity
or character of the services to be performed; or if the CITY OF FAYETTEVILLE decides to
shorten the duration of work from the time period specified in the Agreement for completion of
work and such modification warrants such adjustment.
In consideration of the above premises, the parties agree as follows:
D. THE WCRC:
1. Shall seek funding opportunities for stream restoration projects and other projects
related to reduction of non -point source pollution.
2. Upon approval of specific Task Orders by the Mayor or City Council, as required by the
City's procurement requirements, shall provide the services detailed in each Task Order.
Said tasks may include:
a. Identification of stream reaches that could benefit from stream restoration
and prioritize, in streams within the City limits.
b. Estimation of phosphorous reduction that would be realized for each priority
stream restoration project.
c. Assistance in developing grant applications for identified stream restorations
and other non -point source pollution assessment projects.
d. Assistance to the CITY OF FAYETTEVILLE in addressing other NPS
related issues.
3. Shall accomplish other specific tasks as detailed in each Task Order
E. THE CITY OF FAYETTEVILLE:
1. Shall coordinate all activities within the City of Fayetteville Divisions and Departments
and between the CITY OF FAYETTEVILLE and the WCRC.
2. Shall assist with project activities and tasks.
3. Shall provide review and input into the final restoration designs.
4. Shall oversee activities and coordinate staff needed for implementation of the restoration
designs.
5. Shall provide documentation of all project activities and associated matching funds.
6. Recognizes that their participation in stream restoration and NPS projects acquired is an
integral component in carrying out a successful project that will result in improved water
quality and habitat restoration.
7. Shall accomplish other specific tasks as detailed in each Task Order.
2
F. IT IS MUTUALLY AGREED AND UNDERSTOOD BY ALL PARTIES THAT:
1. FREEDOM OF INFORMATION ACT (FOIA). CITY OF FAYETTEVILLE contract and
documents prepared while performing city contractual work are subject to the Arkansas Freedom
of Information Act. If a Freedom of Information Act request is presented to the CITY OF
FAYETTEVILLE, the WCRC will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-
101 et. seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed
for this compliance. Any information furnished to the WCRC under this instrument is subject to
the Freedom of Information Act (5 U.S.C. 552).
2. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual
consent of the parties. Changes, modifications, or amendments in scope (other than as
specifically established in this MOU), price or fees to this agreement shall not be allowed
without a prior formal contract amendment approved by the Mayor and/or the City Council in
advance of the change in scope, cost or fees.
3. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts the
WCRC or the CITY OF FAYETTEVILLE from participating in similar activities with other
public or private agencies, organizations, and individuals.
4. COMMENCEMENT/EXPIRATION DATE. The instrument is executed as of the date of the
last signature and is effective for five years.
5. PRINCIPAL CONTACT. The principal contacts for this instrument are
Sandi Formica, Executive Director
Watershed Conservation Resource Center
380 West Rock Street
Fayetteville, AR 72701
Office Phone: 479-444-1916
Cell Phone: 501-352-5252
Office Fax: 928-396-2546
E-mail: formieg@watershedconservatlon.org
Chris Brown, P.E., City Engineer
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Phone: 479-575-8206
Fax: 479-575-8202
E-mail: cbrown&i.fayetteville.ar.us
Sarah Wrede, E.I., Staff Engineer
City of Fayetteville
Phone: 479-575-8206
E-mail: swredc&i.fayetteville.anus
6. NONDISCRIMINATION. During the performance of this agreement, all parties will abide
by the terms of Executive Order 11246 on nondiscrimination and will not discriminate against
any person because of age, race, color, religion, sex, national origin, or disability.
F., S. f
Sandi J. Fo , xecutive Director
Watershed Conservation Resource Center
ate
� _ZZq
mneld Jornttevi
or ate
City of Faye
Sondra E. Smith, City ClerlJTreasurer
City of Fayetteville
�'�ti�11411
IF III,.,
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FAY F €VOE
101 0 y -A --
Date
4
Sarah Wrede
Submitted By
City of Fayetteville Item Review Form
2013-0244
Legistar File Number
1/7/2014
City Council Meeting Date - Agenda Item Only
NIA for Non -Agenda Item
Action Required:
Development Services
Department
An ordinance to waive competitive bidding and to enter into a Memorandum of Understanding with
the Watershed Conservation Resource Center to establish a general framework for cooperation to
seek funding and conduct stream restoration projects and to work together on nonpoint source
related issues.
Does this item have a cost? No
$0.00
Cost of this request
n/a
Account Number
Project Number
$0.00
Category or Project Budget
$0.00
Funds Used to Date
n/a
n/a
n/a $0.00 n/a
Remaining Balance
Program or Project Name
Program or Project Category
Fund Name
Budgeted Item? Budget Adjustment Attached? No
V20130812
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
`$ o, 1 z-)5,2.6,-�
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BAR KA NS AS _
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
From: Sarah Wrede, Staff Engineer
Date: December 18, 2013
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Council Meeting of January 7, 2014
Subject: An ordinance to waive competitive bidding and renew a Memorandum of Understanding with the
Watershed Conservation Resource Center to continue a general framework for cooperation to seek
funding and conduct stream restoration projects and to work together on nonpoint source related
issues.
PROPOSAL
The purpose of this Memorandum of Understanding (MOU) is to establish a general framework for cooperation between
the Watershed Conservation Resource Center (WCRC) and the City of Fayetteville to 1) seek funding and conduct stream
restoration projects to achieve the common goal of restoring unstable sections of streams to a morphologically stable form
utilizing a natural channel design approach and 2) to work together on nonpoint source (NPS) related issues associated
with reducing nutrients and improving riparian and other natural areas.
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural resources by utilizing the
watershed approach, environmental outreach, and providing planning and technical assistance to landowners,
communities, and government. The WCRC principals are regional experts and local leaders in implementing natural
channel design -based stream restorations that meet multiple local and regional objectives relating to river channel
instability, water quality, and ecological services. The WCRC and the City have successfully partnered to receive over
$2,300,000 in federal grants for water quality and other environmental improvements. WCRC has been instrumental in
securing these funds due to their relationships with Federal grant agencies and their proven track record of successful
stream restoration projects. This MOU will establish a continued partnership between the City and WCRC whereby the
WCRC will actively seek grant funding for stream restoration projects in the City of Fayetteville, and will allow the City
the opportunity to quickly take advantage of opportunities identified. The MOU is effective for a period of five years.
RECOMMENDATION
Staff recommends approval of an ordinance to waive competitive bidding and to renew a Memorandum of Understanding
with the Watershed Conservation Resource Center to continue a general framework for cooperation to seek funding and
conduct stream restoration projects and to work together on nonpoint source related issues.
BUDGETIMPACT
The proposed agreement will cause no budget impact. As tasks are identified, a Task Order, with associated fee, will be
developed for approval by the Mayor and City Council.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayettevill.e's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration projects and
authorizes Mayor Jordan to sign such Memorandum.
PASSED and APPROVED this 7"' day of January, 2014.
APPROVED:
By:. -
LIONELD JORDAN, Mayor
ATTEST:
By. — - -
SONDRA E. SMITH, City Clerk/Treasurer