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Home My WebLink About46-18 RESOLUTION�►vFt,r 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 46-18 File Number: 2018-0048 ARKANSAS ONE -CALL SYSTEM, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2018 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT UP TO $25,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility locating services for 2018 from Arkansas One -Call System, Inc. in an amount up to $25,000.00. PASSED and APPROVED on 2/6/2018 Attest: L" �- / 1 a Sondra E. Smith, City Clerlvasurr, +t l T F, � rf�rf nl� m , r I-IIY['_T1TVII l a a oF, s!- � hCG s ''•_ ,�* Page 1 Printed on 217118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0048 Agenda Date: 2/6/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 12 ARKANSAS ONE -CALL SYSTEM, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2018 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT UP TO $25,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility locating services for 2018 from Arkansas One -Call System, Inc. in an amount up to $25,000.00. City of Fayetteville, Arkansas Page 1 Printed on 21712018 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2018-0048 Legistar File ID 2/6/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/11/2018 Water & Sewer Maintenance / Utilities Department Submitted Date Division / Department Action Recommendation: Staff recommends a resolution approving the purchase of utility locating services for 2018 from Arkansas One -Call System, Inc. in the amount of $25,000.00. Budget Impact: 5400.72 0.4310-5 216.00/5400.7 20.4410- 5216.00/5400.720.5620-5216.00 Account Number N/A Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Water and Sewer Fund N/A Project Title I$ Approval Date: 1,050,000.00 1,050,000.00 25,000.00 1,025,000.00 V20140710 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 6, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director Ir Y DATE: January 10, 2018 CITY COUNCIL MEMO SUBJECT: Resolution Approving the Purchase of Utility Locating Services for 2018 from Arkansas One -Call System, Inc. RECOMMENDATION: Staff recommends a resolution approving the purchase of utility locating services for 2018 from Arkansas One -Call System, Inc. in the amount of $25,000.00. BACKGROUND: Arkansas One -Call System, Inc. provides utility locating services for the Water & Sewer Department to make sure that City of Fayetteville employees don't damage other utilities in the course of installing lines and taps and performing repairs on the water and sewer system. Ark. Code Ann. 14-271-107 requires the City of Fayetteville to be a part of the One Call Center as owners of an underground utility system. In the past, locating services from Arkansas One -Call System, Inc. have cost under $20,000 annually. DISCUSSION: Due to an increased number of locating requests in recent years, the cost for locates in 2018 is expected to be just under $25,000.00. Therefore, city council approval is recommended for utility locates in 2018 with Arkansas One -Call System, Inc. in the amount of $25,000.00. Payments to ArkUPS/Arkansas One -Call System, Inc. are exempt from competitive bidding by Ark. Code Ann. 19-11-203(14)(W): Utility services or equipment that is defined, recognized, and regulated by the Arkansas Public Services Commission as a monopoly offering. BUDGET/STAFF IMPACT: Budgeted funds are available in the Construction Materials account within the Water & Sewer Fund. Attachments: Arkansas One -Call Member Fees 2018 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Arkansas One -Call Member Fees 2018 Members of the Arkansas One -Call Center pay fees to finance the cost of providing the statewide system to process notices from excavators of their intention to dig, drill or blast and to promote digging safely. The fees fall into two categories — basic monthly fees and call fees. Member Types Arkansas One -Call members fall into one of three categories: Public Authority A Public Authority Member is limited to owners or operators of utility Membership systems which are governmental entities or otherwise political subdivisions A of the State of Arkansas or the United States, such as municipalities, 150 counties, improvement districts, rural water associations, and similar bodies B and organizations. Premium A Premium Member includes any member whose facilities are primarily Membership engaged in interstate transmission or whose facilities are not connected 750 directly to end users other than themselves. Regular All other owners and operators of underground facilities. Membership 0 Member Categories Members fall into one of 12 categories based on the total number of notices during the previous year: wegury pN70tices Urn Annual Notices Included A 0 150 150 _ B 151 360 240 C 361 750 0 D 751 1,500 0 E 1,501 3,000 0 F 3,001 6,000 0 G 6,001 15,000 0 H 15,001 30,000 0 I 30,001 75,000 0 1 75,001 150,000 0 K 150,001 300,000 0 L 300,001 500,000 0 (over) Basic Fees The Basic Fee covers the cost of servicing the member with record-keeping, information, mailings, screening of locates not in a member's territory, and the statewide education and damage prevention program. It also covers the cost of the notices included in the basic fee. J[Zegular A Monthly Basic Nlembers Public1 19.50 Fees 11.40 f 29.28 B 34.80 24.36 52.20 C 46.50 32.58 69.78 D 69.00 48.30 103.50 E 114.00 79.80 171.00 F 204.00 142.80 306.00 G 474.00 331.80 711.00 H 924.00 646.80 1,386.00 I 2,274.00 1,591.80 3,411.00 J 4,524.00 3,166.80 6,786.00 K 9,024.00 6,316.80 13,536.00 L 15,024.00 10,516.80 22,536.00 Call Fees Call fees cover the cost of receiving the locate requests in the center, processing to determine which members need to be notified, and transmitting the notices to the appropriate members. Call fees are billed on a monthly basis after the free notices included in the basic fees have been used: Billing — Members are invoiced for both basic fees and call fees (should they exceed the number of "free" notices included) on a monthly basis. Invoices are due and payable within 20 days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30 days. Effective Date: 01/01/2009 (over)