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Home My WebLink About45-18 RESOLUTION�nYFrr. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 45-18 File Number: 2018-0050 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $66,545.27 TO ADD ENGINEERING SERVICES FOR THE REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN ADJACENT TO MORNINGSIDE DRIVE ASSOCIATED WITH UTILITY RELOCATIONS NECESSARY FOR ARKANSAS DEPARTMENT OF TRANSPORTATION JOB 040579 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental Agreement No. 1 to the contract with McClelland Consulting Engineers, Inc. in the additional amount of $66,545.27 to add engineering services for the replacement of an existing 24 -inch water main adjacent to Morningside Drive associated with utility relocations required for Arkansas Department of Transportation Job 040579. PASSED and APPROVED on 2/6/2018 Attest: rir�� Sondra E. Smith, City Clerk Tre � 1 r:�L i III, 'r y � r � f-AYFTTFV!( f l_ N �yy 4 off:AN`'�' Page 1 Printed on 217118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0050 Agenda Date: 2/6/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 11 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $66,545.27 TO ADD ENGINEERING SERVICES FOR THE REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN ADJACENT TO MORNINGSIDE DRIVE ASSOCIATED WITH UTILITY RELOCATIONS NECESSARY FOR ARKANSAS DEPARTMENT OF TRANSPORTATION JOB 040579 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental Agreement No. Ito the contract with McClelland Consulting Engineers, Inc. in the additional amount of $66,545.27 to add engineering services for the replacement of an existing 24 -inch water main adjacent to Morningside Drive associated with utility relocations required for Arkansas Department of Transportation Job 040579. City of Fayetteville, Arkansas Page 1 Printed on 21712018 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2018-0050 Legistar File ID 2/6/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/15/2018 Water & Sewer Maintenance / Utilities Department Submitted Date Division / Department Action Recommendation: Staff recommends a resolution approving Amendment No. 1 (Supplemental Agreement No. 1) to the engineering contract with McClelland Consulting Engineers, Inc. in the amount of $66,545.27 to add engineering services for the replacement of an existing 24 -inch water main along Morningside Drive between E. Huntsville Road and E. 15th Street. 5400.720.5600-5314.00 Account Number 11011.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Previous Ordinance or Resolution # 205-17 Original Contract Number: 2017-32 Comments: Budget Impact: Water and Sewer Fund Water/Sewer Relocations - Bond Projects Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 887,121.26 $ 107,144.55 $ 779,976.71 $ 66,545.27 $ 713,431.44 Approval Date: V20140710 CITY OF FA►YETTEVILLE a" ARKANSAS ,,r , MEETING OF FEBRUARY 6, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: January 15, 2018 CITY COUNCIL MEMO SUBJECT: Amendment No. 1 to the Contract with McClelland Consulting Engineers, Inc. RECOMMENDATION: Staff recommends a resolution approving Amendment No. 1 (Supplemental Agreement No. 1) to the engineering contract with McClelland Consulting Engineers, Inc. in the amount of $66,545.27 to add engineering services for the replacement of an existing 24 -inch water main along Morningside Drive between E. Huntsville Road and E. 15th Street. BACKGROUND: The original contract with McClelland Consulting Engineers, Inc. (MCE) is dated October 3, 2017 and was approved by Resolution 205-17 in the amount of $107,144.55. The original contract includes water and sewer relocations on E. 15t" Street from S. College to E. Huntsville Road. DISCUSSION: Based upon age and corrosion leaks, staff requests to replace the 24 -inch water main adjacent to Morningside Drive from East Huntsville Road to East 15th street. Adding this 24 -inch water main replacement to the work proposed on E 15t'' Street is anticipated to reduce costs compared to a new or stand-alone project. The proposed amendment is based upon actual hours and a not -to -exceed price. The proposed amendment received a recommendation for approval at the Water and Sewer Committee on January 9, 2018. BUDGET/STAFF IMPACT: Funds are available in the Water System Rehabilitation/Replacement project. Attachments: Supplemental Agreement No. 1 Fee Estimate Map Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Supplemental Agreement No. 1 Highway 16 Utility Relocations Date: WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc. (ENGINEER) entered into an Agreement for Professional Engineering Services (AGREEMENT) on October 3, 2017; and, WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional services outside of the scope of the AGREEMENT. NOW THEREFORE, the following modifications will be made to the AGREEMENT to include the additional services requested: MODIFICATIONS: 1. Section 2.1.1 –the additional scope of services are included in the attached Appendix "A-1". 2. Section 5.1 – the maximum not -to -exceed amount is increased from $107,144.55 to $173,689.82. Modifications to compensation are included in the attached Appendix "B-3". IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 1, to be effective on the date set out above. McClelland Consulting Engineers, Inc. City of Fayettgville, Arkansas 17 BY: _/_� _�/� � — Daniel Barnes, PE President, Fayetteville Office Jordan APPENDIX A — SCOPE OF ADDITIONAL SERVICES SUPPLEMENTAL AGREEMENT NO. 1— 24" WATER MAIN RELOCATION FROM HUNTSVILLE RD TO HIGHWAY 16 (1ST" ST) 1.1 General The scope of additional services includes design surveys, Preliminary Design, and Final Design services related to the replacement of approximately 2,600 linear feet of 24 -inch cast iron water main, located along the east side of Morningside Drive between Huntsville Rd and Highway 16 (15th St). The design plans and technical specifications for this additional work will be incorporated into the water/sewer relocation plans for the Highway 16 corridor previously authorized by the City, and bid out as one complete package. The proposed alignment is planned for the east side Morningside Drive; therefore, coordination will be needed with the design consultant completing the subdivision on the east side of Morningside Drive. In addition, it is assumed that approximately 1,000 LF of existing 6" sewer main along the east edge of Morningside Drive will need to be relocated to accommodate the new 24" water main. The design associated with the sewer main relocation is included in this scope of additional services. 1.2 Design Surveys, Preliminary Design, Final Design and Bidding Services 1.2.1 Design Surveys MCE will complete a detailed topographic survey along Morningside Drive (between west curb line and approximately 30 ft east of east right-of-way line) from Huntsville Rd to Highway 16. Details will include (but are not limited to): contours, flowlines, utility poles and pedestals, structures, roads, sidewalks, storm water and sanitary sewer manholes, and utility marks provided by a utility locating service. MCE will also conduct research and make physical ties sufficient to locate the eastern right-of-way of Morningside Drive along the project limits, for the purpose of defining the extent of the right-of-way, not for transfer of title. 1.2.2 Preliminary Design Preliminary plans for the 24" water main relocation shall be submitted to the City of Fayetteville for the purpose of confirming the final design scope of work, including the extent of the new water main, the location of interconnections, adjacent utility relocations, necessary easement requirements, anticipated right-of-way conflicts, coordination of shut downs with industries in the industrial park, and a preliminary estimate of construction costs. 1.2.3 Final Design Based on review comments from Preliminary Design, the Final Design and Project Specifications for the 24" water main relocation shall be completed and incorporated into the overall design package. Design deliverables shall be the same as included in the Original Agreement dated October 3, 2017. Appendix A-1— Scope of Additional Services Page 1 of 2 24" Water Main Relocation — Huntsville Rd to Highway 16 (15th St) 1.2.4 Bidding Phase As mentioned in Section 1.2.3 above, the design plans and specifications will be incorporated into the overall design package for the Highway 16 water/sewer relocations and bid out as one complete project. Additional effort related to responding to bidder questions and issuance of addenda is anticipated for the 24" water main relocation. 1.3 Property Surveys, Property Mapping, Easement Mapping and Easement Preparation Services As mentioned in Section 1.2.1, the Design Surveys shall include physical ties sufficient to locate the eastern right-of-way for Morningside Drive. It is assumed that the 24" water main will be relocated to either (1) within the Morningside Drive right-of-way, or (2) within a permanent easement adjacent to the eastern right-of-way line, which will be dedicated by plat for the future development. As such, no additional scope or costs for property surveys, mapping, and easement preparation are included in this Supplemental Agreement. 1.4 Storm Water Pollution Prevention Plan Services The Storm Water Pollution Prevention Plan shall include the work associated with the 24" water main relocation. 1.5 Geotechnical Services Perform up to three (3) rock soundings at critical locations along the project corridor. Prepare summary report and logs, which will be included in the Project Specifications. 1.6 Construction Phase Services The scope of Construction Phase Services will be added with a future amendment to this agreement. 1.7 Extra Work The following items are not included under this agreement but will be considered as extra work: 1. Redesign for the City's convenience or due to changed conditions after prior approval or conflicting direction from the City or from ARDOT. 2. Submittals or deliverables in addition to those listed in Section 1.2.3. 3. Environmental Assessment. 4. Work related to environmentally or historically (culturally) significant items. Extra Work will be as directed by the City of Fayetteville in writing for an additional fee as agreed upon by the City of Fayetteville and MCE. 1.8 Schedule The same schedule as defined in the Original Agreement dated October 3, 2017 will be maintained. Appendix A-1— Scope of Additional Services Page 2 of 2 24" Water Main Relocation — Huntsville Rd to Highway 16 (15th St) Appendix B-3 Fee Proposal - Supplemental Agreement No. 1 Appendix B-3 Design Surveys, Preliminary Design, Final Design, SWPPP Servies and Bidding Assistance In Conjunction with the Highway 16 Water and Sewer Relocation AHTD Job No. 040579 Fayetteville, Arkansas Manhours Labor Classification Time/Hours Labor Rate Extended Principal Engineer 16.00 $65.00 $1,040.00 Sr Project Manager V 136.00 $60.00 $8,160.00 Project Designer III 144.00 $35.00 $5,040.00 Chief Draftsman 144.00 $24.00 $3,456.00 Survey Tech. II 30.00 $22.00 $660.00 Reg. Land Surveyor IV 14.00 $36.50 $511.00 Field Survey 1 -Man 72.00 $27.00 $1,944.00 Office Admin 4.00 $21.50 $86.00 Direct Labor Subtotal $20,897.00 Overhead 164.03% $34,277.35 Subtotal $55,174.35 Fixed Fee $6,620.92 Subtotal Labor Costs $61,795.27 EXPENSES Estimated Reimbursable Expenses Amount Mileage $50.00 ArkUps $1,000.00 Printing $100.00 ADH Review Fee* $0.00 Rock Soundings (up to 3 locations) $3,600.00 Total Estimated Reimbursable Expenses $4,750.00 Total Costs - Design Surveys, Preliminary Design, Final Design, Bidding Phase, and SWPPP Services * ADH Review Fee of $500 included in Original Agreement $66,545.27 1/4/2018 FEE ESTIMATE 'Supplemental Agreement No. 1 - 24" Water Main Relocation Date: 01- Fee Estimate Dale: 01-04-2018 ■+/ MCCiI !lNi? CONSULTING �E ENGINEERS INC. Task Dasrriptbn principal 1141-1 St Project Manager V Projecl Qesfylfel III Chlel Clra}[swan Strrvvy;erh. II Reg.tgnd Survcryor IV Floid Survey 4f lice Admin 1 -Man Qesi Survc Reviewdesi n plans Establish vertical and horizontal control Coordinate with Arkups 2.00 Complete map in of surface features 'Complete mapping of clftled utilities K400 IDraftin 30.00 Qualitycontrol 4900 Finglect Moragement 8.010 Sub lural Manhwrrs/ Fee 0.00 0.00 0.00 0.00 30.00 14.00 72.40 0.00 Review AtDOT E!DmlnM roadway plans IReview New Subdivision Plans for Subdivision Currently Under Construction East of Proposal Alignment 4,00 6.00 Coordinate with Developer's Engineer on Potential Conflicts 8.00 Copdu<t bell evaluation 6.00 600 Identify affected utilities 4.00 16.00 I'repareprellminar water main relocation design 3.00 12.00 16.00 Pre ark tlreliRtlnary [ewer main relocation dmign 1.00 4.00 4.00 DoWtop estimate of poobalk construction costs i,00 X1.00 Develop estimate of qualifying/nonqualifying utilities for reimbursement from ArDOT Prepare preliminary water main plan sheets 4.00 12.00 32,00 Prepare preliminary sewer main plan sheets 2.00 4.00 8.00 Project Management 2.00 8-00 Sub total lvlanhours/Fee Final Desien 6.00 54.00 66,00 40.00 0.00 0.00 0.00 0-00 Adjust horizontal alignment 2.00 10.00 12.00 16..00 Prowe Vertical alignment 4.00 16.00 20.00 48.00 Prep are sewer ma In relmda. OnnLprolle sheets 2.00 4.00 8,00 MOO Coordinate with Developer's Engineer on Potential Conflicts 8.00 Preoare construction plan notes Prepare recommendation for se Vence of construction 4 00 800 Dor nate wi 1n ustt es Sn nsustrla Park for Shutdowns -- 4 00 IReview final right of way and construction plans from .AfDOT 'Coordinate easement requirements (Develop erosion control plans 2.00 4 00 Prepare non standard construction detail� 4.00 8.00 16.00 Prepare non standprd comulnuclion tppe, 4.00 8.00 400 @evelot quantityand bol for rtt 1 2 00 Assemble Project Manual Owner submittal preparation ArDOT submittal preparation Update estimate of qualifying/nonqualifying utilities for reimbursement from ArDOT 1 00 2 00 Prepare permit a pliation to Corps of Engineers Prepare estimate of,probable construction cost Submit to ADH for review/approval Reply to ADH comments 200 ArDOT coordination IJtili[ coordination _ 4.00 lVectintils with Owner _ Project mono amen[ 2.00 12,00 Sub total Minh ours/Fee SWPPP SeflAcat 10,00 73.00 70..00 100.00 0.00 ,10:00 OW 6.00 Complete SWPPP 1900 4 -OD 4 -OD Prepare NOI 1 11 Sub total Manhours/Fee Riddle Ph 0.00 1.00 4.00 4.00 0.00 0.00 0.00 0.00 Respond to Questions duri2i bidding_ 6.00 Prepare/Issue Addenda 2.00 4.00 Pre-bid meetin Bid Openln Bid T.T.lation and recommendation Sub total Manhours / Fee 0.04 8.00 4.1ta 0.00 0.00 0.00 0.00 0.00 Page 1 of 1 Highway 16 Utility Relocations V- , - Original Contract Proposed Amendment t � 1 n {r L!7 r CL C o , CCs V- , - Original Contract Proposed Amendment