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Home My WebLink About2018-01-02 - Agendas - ArchiveCouncil Member Adella Gray Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Sondra E. Smith City of Fayetteville Arkansas City Council Meeting January 2, 2018 Council Member Justin Tennant Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member John La Tour Ward 4 Position 1 Alderman Kyle Smith Ward 4 Position 2 A meeting of the Fayetteville City Council was held on January 2, 2018 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports, and Discussion Items. 1. Election of Vice Mayor. Mark Kinion was elected. 2. Monthly Financial Report - Paul Becker. 3. Report of The Firemen's and Policemen's Pension and Relief Fund. Agenda Additions A. Consent: 1. Approval of the December 19, 2017 City Council Meeting Minutes. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov Approved 2. ARKANSAS DEPARTMENT OF TRANSPORTATION: A resolution to approve an agreement of understanding with the Arkansas Department of Transportation for the acceptance of an 80/20 Arkansas Transportation Alternatives Program Federal -Aid Grant in the amount of $280,000.00 for the installation of lighting along the Cato Springs Trail, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 01-18 3. BID #17-49 SUMMIT TRUCK GROUP: A resolution to award Bid #17-49 and authorize the purchase of three (3) International 7300 4x2 Recycling Trucks with Kann Bodies in the total amount of $507,300.00 from Summit Truck Group of Lowell, Arkansas for use by The Recycling and Trash Collection Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 02-18 4. BID #17-64 WILLIAMS TRACTOR: A resolution to award bid #17-64 and authorize the purchase of a Bobcat 5-595 Skid Steer and 84 -Inch Angle Broom in the total amount of $46,298.00 from Williams Tractor of Fayetteville, Arkansas for use by The Recycling and Trash Collection Division. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 03-18 5. BID #17-59 BULK CRUSHED ROCK SALT: A resolution to award bid #17-59 and authorize the purchase of bulk crushed rock salt from Central Salt, LLC for $73.00 per ton for materials picked up and $75.65 per ton for materials delivered as needed through the 2018 winter season. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 04-18 6. BID #18-01 CUSTOM PAVEMENT MAINTENANCE AND SAFETY, LLC: A resolution to award bid #18-01 and authorize the purchase of reflectorized paint markings from Custom Pavement Maintenance and Safety, LLC in variable amounts and for varying unit prices as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 05-18 7. BID #18-02 CURB AND GUTTER CONSTRUCTION: A resolution to award bid #18- 02 and authorize the purchase of curb and gutter construction from Fochtman Enterprises, Inc. as a primary supplier in variable amounts, and authorizing the use of other bidders based on price and availability, as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 06-18 8. BID #18-03 TRUCK HAULING SERVICES: A resolution to award bid #18-03 and authorize the purchase of truck hauling services from B&B Roofing and Construction of 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov Arkansas, LLC as primary supplier, and to authorize the use of other bidders based on price and availability as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 07-18 9. BID #18-04 CONCRETE PURCHASE: A resolution to award bid #18-04 and authorize the purchase of concrete from Tune Trucking, Inc. d/b/a Tune Concrete Company as primary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 08-18 10. BID #18-05 AGGREGATE MATERIALS: A resolution to award bid #18-05 and authorize the purchase of aggregate materials from Hunt Rogers Materials, LLC as primary supplier and to authorize the use of various secondary vendors as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 09-18 11. BID #18-07 HILLSIDE GRAVEL: A resolution to award bid #18-07 and authorize the purchase of hillside gravel from Les Rogers, Inc. in varying amounts and for variable unit prices as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 10-18 12. BID #18-08 PLASTIC DRAINAGE PIPE: A resolution to award bid #18-08 and authorize the purchase of plastic drainage pipe from Ferguson Waterworks as the primary supplier and authorizing the use of other bidders based on price and availability, as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 11-18 13. BID #18-09 CONCRETE DRAINAGE PIPE: A resolution to award bid #18-09 and authorize the purchase of concrete drainage pipe from Scurlock Industries, Inc. in variable amounts and for varying unit prices as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 12-18 14. BID #18-10 SCREENED TOPSOIL: A resolution to award bid #18-10 and authorize the purchase of screened topsoil from Les Rogers, Inc. as primary supplier and Sweetser Construction, Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 13-18 15. BID #18-11 RETAINING WALL BLOCKS: A resolution to award bid #18-11 and authorize the purchase of retaining wall blocks from various vendors for varying unit prices as needed through the end of 2018. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 14-18 16. BID #18-12 HIGH PERFORMANCE COLD MIX ASPHALT: A resolution to award bid # 18-12 and authorize the purchase of high performance cold mix asphalt from Hutchens Construction Co. as primary supplier and Atlas Asphalt, Inc. as secondary supplier in variable amounts and for varying prices as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 15-18 17. BID #18-13 CONSTRUCTION DEBRIS WASTE DISPOSAL SERVICES: A resolution to award bid #18-13 and authorize the purchase of construction debris waste disposal services from Holtzclaw Excavating, Inc. in the amount of $10.00 per load as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 16-18 18. BID #18-15 DECORATIVE FENCING: A resolution to award bid #18-15 and authorize the purchase of decorative fencing from Thomas Fence as primary supplier and Robinson Fence as secondary supplier and authorizing the use of other bidders based on price and availability as needed through the end of 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 17-18 19. 2018 T -HANGAR LEASE AGREEMENTS: A resolution to approve t -hangar lease agreements in 2018 at the current rental rate or as adjusted upward by the airport board for all t -hangars rented at the Fayetteville Executive Airport. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 18-18 20. MCGOODWIN, WILLIAMS AND YATES, INC.: A resolution to approve a professional engineering services agreement with McGoodwin, Williams and Yates, Inc. in the amount of $573,309.00 for the engineering design of the East Fayetteville Water System Improvements and Township Tank Project, and approving a contingency in the amount of $57,331.00. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 19-18 21. 833 NORTH CROSSOVER ROAD: A resolution to approve a budget adjustment in the amount of $174,135.00 recognizing revenue from the sale of the Fire Prevention Bureau at 833 North Crossover Road. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 20-18 22. G&W DIESEL SERVICE, INC.: A resolution to approve the purchase of a 2018 Pierce Arrow XT Fire Apparatus from G&W Diesel Service, Inc. in the amount of $893,472.00 plus a performance and payment bond at a cost of $3,000.00 pursuant to the Houston - Galveston Area Council Cooperative purchasing contract, to approve a project contingency in the amount of $15,000.00, and to approve a budget adjustment. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 21-18 23. BLACK HILLS ENERGY ARKANSAS, INC.: A resolution to approve the conveyance of right of way and easement to Black Hills Energy Arkansas, Inc. across a portion of the West Side Wastewater Treatment Facility property and other city -owned property along Broyles Road. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 22-18 24. ARKANSAS FIRE AND POLICE PENSION REVIEW BOARD: A resolution to approve a budget adjustment in the amount of $1,600.00 recognizing revenue from the Arkansas Fire and Police Pension Review Board for the future supplemental benefits paid to pensioners. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 23-18 25. WASHINGTON COUNTY JAIL SERVICES NINTH AMENDED INTERLOCAL AGREEMENT: A resolution to approve the ninth amended interlocal agreement for jail services with Washington County, Arkansas continuing the booking fee at $62.00 per prisoner in 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 24-18 B. Unfinished Business: 1. ENERGY ACTION PLAN: A resolution to accept and adopt an energy action plan for the City of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 25-18 C. Public Hearing: 1. RAZE AND REMOVAL 171 E MEADOW STREET: A resolution to order the razing and removal of a dilapidated and unsafe structure on property owned by Paul Brickman located at 171 East Meadow Street in the city of Fayetteville, Arkansas, and to approve a budget adjustment of $4,715.00. THIS RESOLUTION WAS TABLED TO THE FEBRUARY 6, 2018 CITY COUNCIL MEETING. D. New Business: 1. AMERICAN TOWER, LLC: A resolution to approve the agreements for assignment of two leases for cell tower sites from Smith Communications, LLC to American Tower, LLC as requested by Smith Communications, LLC. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 26-18 2. AUTOMATIC ENGINEERING: An ordinance to waive competitive bidding and to accept a repair quote of $208,198.00, plus any applicable tax with Automatic Engineering to repair seven aerator gearboxes for the Noland Wastewater Facility. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6023 3. 2018 ASPHALT MATERIALS: An ordinance to waive the requirements of formal competitive bidding during 2018 for the purchase of asphalt materials for use by the transportation division, but to require informal quarterly bids or quotes. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6024 4. 2018 OVERLAY AND SIDEWALK PROJECTS: A resolution to approve the Transportation Division Overlay and Sidewalk Projects list for 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 27-18 5. RZN 17-5997 (690 W. WHILLOCK ST./MOLDENHAUER): An ordinance to rezone that property described in rezoning petition rzn 17-5997 for approximately 0.54 acres located at 690 West Whillock Street from rsf-4, residential single family, 4 units per acre to ri-12, residential intermediate, 12 units per acre. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6025 6. RZN 17-6004 (1620 N. PORTER RD./REAGOR): An ordinance to rezone that property described in rezoning petition rzn 17-6004 for approximately 0.55 acres located at 1620 North Porter Road from rsf-4, residential single family, 4 units per acre to ri-u, residential intermediate -urban. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6026 7. RZN 17-6015 (SE OF 4847 W. WEDINGTON DR./LEISURE HOMES #2): An ordinance to rezone that property described in rezoning petition rzn 17-6015 for approximately 0.86 acres located south of Wedington Drive between 46th Street and Broyles Avenue from rsf-4, residential single family, 4 units per acre to nc, neighborhood conservation. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6027 8. ADM 17-6010 (LOTS 24-42 & LOTS 68 & 69/TIMBER TRAILS SD): An ordinance to amend residential planned zoning district 04-1154 Timber Trails to allow single family homes on lots 24-42, 68 and 69. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6028 9. AMEND § 97.081 INTOXICATING BEVERAGES: An ordinance to amend § 97.081 intoxicating beverages in Chapter 97: Parks and Recreation of the Fayetteville Code to 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov allow the Mayor or the Mayor's Designee to authorize the consumption, possession and sale of alcoholic beverages in city parks during special events. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6029 10. 512 E REBECCA ST. DRAINAGE IMPROVEMENTS COST SHARE: An ordinance to waive the requirements of formal competitive bidding and approve a cost share agreement with Bradford and Erin Wheeler for the installation of drainage improvements along a portion of East Rebecca Street with the City of Fayetteville's share of the costs not to exceed $40,387.06, and to approve a project contingency in the amount of $5,000.00. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6030 11. OZARK REGIONAL TRANSIT ADDITIONAL FUNDING: A resolution to approve a budget adjustment in the amount of $122,908.00 to provide additional funds to maintain Ozark Regional Transit Services in the City of Fayetteville at the 2017 service levels. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 28-18 12. OZARK REGIONAL TRANSIT, INC.: An ordinance to waive the requirements of formal competitive bidding and approve a five-year contract with Ozark Regional Transit, Inc. in the amount of $300,000.00 in 2018, and subject to annual budget approval in future years, for public transit services for Fayetteville Residents. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6031 13. 2018 RULES OF ORDER AND PROCEDURE: A resolution to adopt the rules of order and procedure of the Fayetteville City Council for 2018. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 29-18 E. City Council Agenda Session Presentations F. City Council Tour G. Announcements Adjournment: 9:36 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov