HomeMy WebLinkAbout17-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 17-18
File Number: 2017-0724
BID #18-15 DECORATIVE FENCING:
A RESOLUTION TO AWARD BID #18-15 AND AUTHORIZE THE PURCHASE OF DECORATIVE
FENCING FROM THOMAS FENCE AS PRIMARY SUPPLIER AND ROBINSON FENCE AS
SECONDARY SUPPLIER AND AUTHORIZING THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2018
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #18-15 and
authorizes the purchase of decorative fencing from Thomas Fence as primary supplier and Robinson Fence
as secondary supplier, as shown in the staff memorandum and the bid sheet attached to this Resolution, and
authorizing the use of other bidders based on price and availability, as needed through the end of 2018.
PASSED and APPROVED on 1/2/2018
Attest:
Sondra E. Smith, City Clerk TreaSUrerjeti�, rrrr��f�
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Page 1 Printed on 113118
City of Fayetteville Arkansas 113 West Mountain Street
Fayetteville, AR 72701
f f r { f (479) 575-8323
Text File
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~- File Number: 2017-0724
Agenda Date: 1/2/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 18
BID #18-15 DECORATIVE FENCING:
A RESOLUTION TO AWARD BID #18-15 AND AUTHORIZE THE PURCHASE OF DECORATIVE
FENCING FROM THOMAS FENCE AS PRIMARY SUPPLIER AND ROBINSON FENCE AS
SECONDARY SUPPLIER AND AUTHORIZING THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2018
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #18-15 and
authorizes the purchase of decorative fencing from Thomas Fence as primary supplier and Robinson Fence as
secondary supplier, as shown in the staff memorandum and the bid sheet attached to this Resolution, and
authorizing the use of other bidders based on price and availability, as needed through the end of 2018.
City of Fayetteville, Arkansas Page 1 Printed on 11312018
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2017-0724
Legistar File ID
1/2/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2017 Transportation Services/
_ Transportation Services Department
Submitted Date Division/ Department
Action Recommendation:
A resolution awarding Bid 18-15 to and authorizing the purchase of decorative fencing from Thomas Fence as
primary supplier and Robinson Fence as secondary supplier, and authorizing the use of other bidders based on pri
and availability, as needed through the end of calendar year 2018.
Budget Impact:
Various
Account Number
Various
Various
Fund
Various
Project Number Project Title
Budgeted Item? Yes Current Budget $
Funds Obligated $
Current Balance I $
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ -
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation Division's fluctuating needs based on citizen service requests
received, construction projects approved, and other variable factors.
CITY OF
•
. �1 e
ARKANSAS
MEETING OF JANUARY 2, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Director
DATE: December 1, 2017
SUBJECT: Bid 18-15, Decorative Fencing
RECOMMENDATION:
Staff recommends a resolution awarding Bid 18-15 to and authorizing the purchase of decorative
fencing from Thomas Fence as primary supplier and Robinson Fence as secondary supplier, and
authorizing the use of other bidders based on price and availability, as needed through the end
of calendar year 2018.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were
publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects
within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 18-15 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Item
2
CITY OF
FAYETTEVILLE
ARKANSAS
Bid 18-15, Construction - Decorative Fence
Description I Linear Feet
Prefabricated Decorative Fencing, With
Mounting Plates (Installed)
Prefabricated Decorative Fencing, Without 500
Mounting Plates (Installed)
TOTAL BID BASED ON ESTIMATE
Robinson Fence
Thomas Fence
Price Per Unit
Extended Price
Price Per Unit
Extended Price
$ 75 00
$ 112,500 00
$ 42 94
$ 64,410 00
$ 75 00
$ 37,500 00
$ 47 97
$ 23,985 00
$ 150,000.00
$ 88,395.00
Award Intent: Secondary
Award Intent: Primary
'NOTICE: Bid award i'sjji contingent upon vendor meeting minimum specifications and formal authorization by City officials
CERTIFIED: T... �
Purchasing Manager
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