HomeMy WebLinkAbout15-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 15-18
File Number: 2017-0722
BID #18-12 HIGH PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID #18-12 AND AUTHORIZE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION CO. AS PRIMARY
SUPPLIER AND ATLAS ASPHALT, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS
AND FOR VARYING PRICES AS NEEDED THROUGH THE END OF 2018
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #18-12 and
authorizes the purchase of high performance cold mix asphalt from Hutchens Construction Co. as primary
supplier and Atlas Asphalt, Inc. as secondary supplier in variable amounts and for varying prices, as set
forth in the bid sheet attached to this Resolution, as needed through the end of 2018.
PASSED and APPROVED on 1/2/2018
Attest:
Sondra E. Smith, City Clerk Treasurer
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Page 1 Printed on 113118
City of Fayetteville, Arkansas 113 West Mountain Street
f Fayetteville, AR 72701
(479) 575-8323
Text File
—� File Number: 2017-0722
Agenda Date: 1/2/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 16
BID #18-12 HIGH PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID #18-12 AND AUTHORIZE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION CO. AS PRIMARY
SUPPLIER AND ATLAS ASPHALT, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS
AND FOR VARYING PRICES AS NEEDED THROUGH THE END OF 2018
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #18-12 and
authorizes the purchase of high performance cold mix asphalt from Hutchens Construction Co. as primary
supplier and Atlas Asphalt, Inc. as secondary supplier in variable amounts and for varying prices, as set forth in
the bid sheet attached to this Resolution, as needed through the end of 2018.
City of Fayetteville, Arkansas Page 1 Printed on 1/312018
City of Fayetteville Staff Review Form
2017-0722
Legistar File ID
1/2/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Terry Gulley 12/1/2017 Transportation Services/
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution awarding Bid 18-12 to and authorizing the purchase of high performance cold mix asphalt from
Hutchens Construction Co. as primary supplier and Atlas Asphalt, Inc. as secondary supplier as needed through the
end of calendar year 2018.
Budget Impact:
Various Various
Account Number
Various
Project Number
Fund
Various
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance $
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ -
V2U14U71U
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: The "item cost" box has been left blank because the exact item cost will vary depending upon the
Transportation Division's fluctuating needs based on citizen service requests received, construction
project progress, and other variable factors.
CITY OF
Tay Ivie
ARKANSAS
MEETING OF JANUARY 2, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Director
DATE: December 1, 2017
SUBJECT: Bid 18-12, High Performance Cold Mix Asphalt
RECOMMENDATION:
A resolution awarding Bid 18-12 to and authorizing the purchase of high performance cold mix
asphalt from Hutchens Construction Co. as primary supplier and Atlas Asphalt, Inc. as
secondary supplier as needed through the end of calendar year 2018.
BACKGROUND:
Due to travel distance and staff time required to obtain the material from the low bidder, we
evaluated the use of bid truck hauling services. However, when these costs were calculated,
the lowest net cost for the material was obtained using the local supplier. Therefore, we
recommend awarding the bid to Hutchens Construction Co as primary supplier.
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement projects outlined in the Capital Improvements Program and
annual budget and work program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of these materials have been budgeted in the In -House Pavement
Improvements capital project.
Attachments:
Bid 18-12 Tabulation
Mailing Address:
113 W Mountain Street www.tayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
Bid 18-12, High Performance Cold Mix
Item Description Est Tons
High Performance Cold Mix — for pick up by the City of
1 Fayetteville at vendors location 400
UPM - Mix
TOTAL BID BASED ON ESTIMATE
Bid: 18-12
Date: 11/16/2017
TIME: 2:00 PM
CITY OF FAYETTEVILLE
Atlas Asphalt, Inc.
Hutchens Construction Co.
Pickup Location: 1653 Batesville Blvd
Batesville AR 72501
Pickup Location: 5270 North Oak
Springdale, AR 72764
Price Per Unit
Extended Price
Price Per Unit
Extended Price
$ 95.00
$ 38,000.00
$ 10400
$ 41.600.00
$ 38,000.00
$ 41,600 00
Award intent: Secondary
Award Intent: Primary (based on Mileage
and Manpower Cost)
`NOTICE Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials
CERTIFIED:
A. Rennie, Purchasing Manager