HomeMy WebLinkAbout13-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 13-18
File Number: 2017-0720
BID #18-10 SCREENED TOPSOIL:
A RESOLUTION TO AWARD BID #18-10 AND AUTHORIZE THE PURCHASE OF SCREENED
TOPSOIL FROM LES ROGERS, INC. AS PRIMARY SUPPLIER AND SWEETSER CONSTRUCTION,
INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING PRICES AS
NEEDED THROUGH THE END OF 2018
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #18-10 and
authorizes the purchase of screened topsoil from Les Rogers, Inc. as primary supplier and Sweetser
Construction, Inc. as secondary supplier in variable amounts and for varying prices as set forth in the
bid sheet attached to this Resolution, as needed through the end of 2018.
PASSED and APPROVED on 1/2/2018
Attest:
Sondra E. Smith, City Clerk Treasurer
'�`�tt,tttM7trra,�t`t
rRJOS
w
�,�dfilTfl}I:i�i►�'�1���
Page 1 Printed on 113118
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
- File Number: 2017-0720
Agenda Date: 1/2/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 14
BID #18-10 SCREENED TOPSOIL:
A RESOLUTION TO AWARD BID #18-10 AND AUTHORIZE THE PURCHASE OF SCREENED
TOPSOIL FROM LES ROGERS, INC. AS PRIMARY SUPPLIER AND SWEETSER
CONSTRUCTION, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR
VARYING PRICES AS NEEDED THROUGH THE END OF 2018
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #18-10 and
authorizes the purchase of screened topsoil from Les Rogers, Inc. as primary supplier and Sweetser
Construction, Inc. as secondary supplier in variable amounts and for varying prices as set forth in the bid sheet
attached to this Resolution, as needed through the end of 2018.
City of Fayetteville, Arkansas Page 1 Printed on 11312018
City of Fayetteville Staff Review Form
2017-0720
Legistar File ID
1/2/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Terry Gulley 12/1/2017 Transportation Services/
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution awarding Bid 18-10 to and authorizing the purchase of screened topsoil from Les Rogers, Inc. as
primary supplier and Sweetser Construction Inc. as secondary supplier, as needed through the end of calendar year
2018.
Budget Impact:
Various
Various
Account Number Fund
Various Various
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Project Title
Current Budget
$
Funds Obligated
$
Current Balance
$
Item Cost
Budget Adjustment
Remaining Budget
VLU74uliu
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation Division's fluctuating needs based on citizen service requests
received, construction projects approved, and other variable factors.
CITY OF
Fay% 711C
ARKANSAS
MEETING OF JANUARY 2, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Director
DATE: December 1, 2017
SUBJECT: Bid 18-10, Screened Topsoil
RECOMMENDATION:
A resolution awarding Bid 18-10 to and authorizing the purchase of screened topsoil from Les
Rogers, Inc. as primary supplier and Sweetser Construction Inc. as secondary supplier, as
needed through the end of calendar year 2017.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were
publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS:
Bid 18-10 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
Bid 18-10, Screened Topsoil
Bid: 18-10
Date: 11-16-2017
TIME: 2:00 PM
CITY OF FAYETTEVILLE
-NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials_
3 'I
CERTIFIED:
, Purchasing Manager
Les Rogers, Inc.
PLANT LOCATION FOR PICKUP:
707 S Main Greenland, AR
Item j Description
Est CY
Price Per Unit Extended Price
Topsoil — DELIVERY — Per cubic yard for top
dressing and landscaping projects. All Topsoil shall
1
be screened to remove large rocks, roots, and other
1,500
$ 1370
$ 20,550 00
debris
Topsoil — PICK UP BY CITY STAFF — Per cubic
2 yard for top dressing and landscaping projects All
1,500
$ 940 , $ 14,100 00
Topsoil shall be screened to remove large rocks,
roots, and other debris
-NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials_
3 'I
CERTIFIED:
, Purchasing Manager