HomeMy WebLinkAbout267-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 267-17
File Number: 2017-0704
GARVER, LLC TASK ORDER NO. 10:
A RESOLUTION TO AUTHORIZE THE APPLICATION FOR ARKANSAS DEPARTMENT OF
AERONAUTICS GRANT FUNDS IN THE AMOUNT OF $117,000.00, AND TO APPROVE TASK
ORDER NO. 10 WITH GARVER, LLC IN THE AMOUNT OF $19,000.00 FOR BID PACKAGE
DEVELOPMENT, BIDDING SERVICES, AND CONSTRUCTION PHASE SERVICES FOR AN
AIRFIELD PAVEMENT MARKING REHABILITATION PROJECT AT DRAKE FIELD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application
for Arkansas Department of Aeronautics grant funds in the amount of $117,000.00 for an airfield
pavement marking rehabilitation project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to execute Task Order No. 10 with Garver, LLC in the amount of $19,000.00 bid package development,
bidding services, and construction phase services for the airfield pavement marking rehabilitation
project.
PASSED and APPROVED on 12/19/2017
Approve4; Attest:
City of Fayetteville, Arkansas
Text File
File Number: 2017-0704
Agenda Date: 12/19/2017 Version: 1
In Control: City Council Meeting
Agenda Number: A. 4
GARVER, LLC TASK ORDER NO. 10:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO AUTHORIZE THE APPLICATION FOR ARKANSAS DEPARTMENT OF
AERONAUTICS GRANT FUNDS IN THE AMOUNT OF $117,000.00, AND TO APPROVE TASK
ORDER NO. 10 WITH GARVER, LLC IN THE AMOUNT OF $19,000.00 FOR BID PACKAGE
DEVELOPMENT, BIDDING SERVICES, AND CONSTRUCTION PHASE SERVICES FOR AN
AIRFIELD PAVEMENT MARKING REHABILITATION PROJECT AT DRAKE FIELD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for
Arkansas Department of Aeronautics grant funds in the amount of $117,000.00 for an airfield pavement
marking rehabilitation project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
execute Task Order No. 10 with Garver, LLC in the amount of $19,000.00 bid package development, bidding
services, and construction phase services for the airfield pavement marking rehabilitation project.
City of Fayetteville, Arkansas Page 1 Printed on 1212012017
Summer Fallen
Submitted By
City of Fayetteville Staff Review Form
2017-0704
Legistar File ID
12/19/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2017 Aviation /
Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
Staff requests approval of a Resolution: 1) authorizing the application of Arkansas Department of Aeronautics (ADA)
grant funds; and 2) authorize Mayor Jordan to execute Task Order No. 10 in the amount of $19,000.00 with Garver,
LLC for bid package development, bidding services, and construction phase services for an airfield pavement
marking rehabilitation project at Fayetteville — Drake Field contingent on approval of the grant application.
5550.760.3960-5314.00
Account Number
15029
Project Number
Budgeted Item? NA
Does item have a cost? Yes
Budget Adjustment Attached? No
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
Airport
Budget Adjustment
Remaining Budget
$ 26,499.91
Approval Date:
V20140710
Fund
Airport Engineering Consultant Services
Project Title
Current Budget
$
102,157.00
Funds Obligated
$
56,657.09
Current Balance
$
45,499.91
Item Cost
$
19,000.00
Budget Adjustment
Remaining Budget
$ 26,499.91
Approval Date:
V20140710
CITY OF
FA,YETTEVILLE
ARKANSAS
MEETING OF DECEMBER 19, 2017
TO: Mayor Lioneld Jordan
Fayetteville City Council
THRU: Don Marr, Chief of Staff
FROM: Summer Fallen, Airport Services Manager
DATE: December 1, 2017
CITY COUNCIL MEMO
SUBJECT: Airfield Pavement Marking Rehab- Task Order 10
Recommendation
Staff requests approval of a Resolution: 1) authorizing the application for Arkansas Department of
Aeronautics (ADA) grant funds; and 2) authorize Mayor Jordan to execute Task Order No. 10 in the amount
of $19,000.00 with Garver, LLC for bid package development, bidding services, and construction phase
services for an airfield pavement marking rehabilitation project at Fayetteville — Drake Field contingent on
approval of the grant application.
Background
Fayetteville — Drake Field is one of two commercial service airports in Northwest Arkansas. As part of the
Part 139 certification, the FAA requires that commercial services airports have an annual inspection to
ensure that the safety requirements associated with the certification are being maintained. During the
Airport's 2017 annual Part 139 Airport Certification Inspection in November, the FAA inspector noted that
the condition of a portion of the markings have faded to a point where they were not in compliance with
FAA standards. This includes black outlines for the runway markings, which are only required when asphalt
pavements have faded over time.
Discussion
Approval of Task Order 10 will authorize Garver to proceed with bid package development and bidding
services. Upon receipt of bids, the Aviation Division will prepare a 90-10 ADA grant application that will be
submitted for signature of the Mayor. Upon notification of the grant award, the Aviation Division will seek
approval to accept bids and execute a construction contract. Construction will not take place until
acceptance of the grant has been authorized. A complete breakdown of the expected project funding is
included below. All costs associated with this task order are included in the total project cost.
ADA (Estimated): $117,000.00
dity (Estimated): $13,000.00
TOTAL (Estimated): $130,000.00
A revised project budget will be provided following the bidding process.
Budget Impacts
The Aviation Division may expend up to $26,000.00 of its fund balance reserve, $13,000.00 in order to
match 10% of the project total cost, plus a 10% project contingency of the approved project budget, or
$13,000.00.
Attachments
Staff Review Form, Garver Task Order 10
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
APPENDIX A-10
TASK ORDER 10
FAYETTEVILLE — DRAKE FIELD (FYV)
AIRFIELD PAVEMENT MARKING REHABILITATION
This TASK ORDER is made as of 19y t� ` I q , 2017 by and between the CITY OF
FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as "CITY OF FAYETTEVILLE," and
GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the provisions of the
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on April 21, 2015.
Under this Work Order, the CITY OF FAYETTEVILLE intends to make the following improvements
for the FYV Airfield Marking Rehabilitation project.
Remove existing pavement markings, repaint the existing airfield pavement markings,
and install new black outline for existing runway pavement markings as required by a
recent Part 139 inspection.
GARVER will provide professional services related to these improvements as described herein,
SECTION 1 - SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-10.
SECTION 2 — PAYMENT
For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE
will pay GARVER on a lump sum and hourly rate basis. The CITY OF FAYETTEVILLE represents
that funding sources are in place with the available funds necessary to pay GARVER.
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Bid Package Development
$6,500
Lump Sum
Bidding Services
$4,500
Lump Sum
Construction Phase Services
$8,000
Hourly
TOTAL FEE
$19,000
Task Order 10 1 of 3
FYV Airfield Pavement Marking Rehabilitation Garver Project No. 17041214
Bid Packalle Development and Biddini! Services:
The lump sum amount to be paid under this agreement is $11,000. For informational purposes, a
breakdown of GARVER's estimated costs is included in Exhibit B-10 with approximate current hourly
rates for each employee classification.
Construction Phase Services:
The CITY OF FAYETTEVILLE will pay GARVER, for time spent on the project, at the unburdened
hourly payroll rate of each of GARVER's personnel during the performance of these services multiplied
by a 3.20 markup plus reimbursable expenses including but not limited to printing, courier service,
reproduction, and travel. The total amount paid to GARVER under this agreement is estimated to be
$8,000. The actual total fee may not exceed this estimate without approval from the CITY OF
FAYETTEVILLE. For informational purposes, a breakdown of GARVER's estimated costs is
included in Exhibit B-10 with approximate current hourly rates for each employee classification.
Underruns in any phase may be used to offset overruns in another phase as long as the overall contract
amount is not exceeded.
Expenses other than salary costs that are directly attributable to performance of our professional
services will be billed as follows:
1. Direct cost for travel, long distance and wireless communications, outside reproduction and
presentation material preparation, and mail/courier expenses.
2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
3. The amount allowed by the federal government for mileage with an additional $0.05 for
survey trucks/vans.
Any unused portion of the fee, due to delays beyond GARVER's control, will be increased 6% annually
with the first increase effective on or about July 1, 2018.
Additional Services (Extra Work). For work not described or included in Section 2 — Scope of Services
but requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-10 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel. The rates shown in Exhibit B-10 will be
increased annually with the first increase effective on or about July 1, 2018.
SECTION 3 —EXHIBITS
3.1 The following Exhibits are attached to and made a part of this Agreement:.
3.1.1 Exhibit A-10 Scope of Services
3.1.2 Exhibit B-10 Rate Schedule & Fee Tables
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Task Order 10 2 of 3
FYV Airfield Pavement Marking Rehabilitation Garver Project No. 17041214
Approval and acceptance of this Task Order, including attachments .listed .in SECTION 3 EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance
upon receipt of a copy of this Task Order sinned by the CITY OF .FAYETTEV.ILLE. The effective
date of this "Task Order shall be the last date written below.
CITY OF FAAYETTEVILLE, ARKANSAS
ATTEST:
By: r �
City Clerk
Its,I'Ill a 111
Digitally signed by
Michael J. Griffin
Date: 2017.11.28
BV: 16:52.26-06'00'
"Title: Senior Vice President
� r
FAYETTEVil,l_C, .
�a�d� �• ��"� i''lr'�4' ��s•
Task Order 10 3 of 3
FYV Airfield Pavement Marking Rehabilitation
Garver Project No. 17041214
EXHIBIT A-10 — SCOPE OF SERVICES
FAYETTEVILLE — DRAKE FIELD (FYV)
AIRFIELD PAVEMENT MARKING REHABILITATION
2.1 General
Generally, the scope of services includes bid package development, bidding services, and construction
phase services for improvements to Fayetteville -Drake Field Airport. Improvements will consist
primarily of pavement marking removal, remarking airfield pavement markings, and installation of
black outline on runway pavement markings.
2.2 Bid Package Development
2.2.1 Construction Saficty Plans
GARVER will develop construction safety plans for the CITY OF FAYETTEVILLE's review prior
to inclusion in the bid package. Construction safety plans will also be coordinated with the Air Traffic
Controllers. Construction phasing will be designed to limit the construction impact on aircraft
operations. Construction safety plans will include a nighttime runway closure alternative.
2.2.2 Airspace Analysis
GARVER will prepare and submit the project to the FAA for airspace clearance on the Obstruction
Evaluation and Airport Airspace Analysis (OE -AAA) website and coordinate this with FAA
representatives.
2.2.3 I'M;d Plans and Specifications
GARVER will prepare detailed construction drawings, specifications, instructions to bidders, and
general provisions and special provisions, all based on guides furnished to GARVER by the CITY OF
FAYETTEVILLE and the FAA. Contract Documents (Plans, Specifications, and Estimates) will be
prepared for award of one (1) construction contract. The bid documents will include two separate bid
schedules to allow bids for multiple types of reflective media. These designs shall be in accordance
with sound engineering principles. Detailed specifications shall be developed using FAA "Standards
for Specifying Construction for Airports" AC 150/5370-10 (latest edition) or other appropriate
standards.
GARVER will furnish plans and specifications to the CITY OF FAYETTEVILLE for bidding and
coordination purposes.
Exhibit A-10 - Scope of Services 1 of 4
FYV Airfield Pavement Marking Rehabilitation Garver Project No. 17041214
2.3 Bidding Services
GARVER will assist the CITY OF FAYETTEVILLE in advertising for and obtaining bids or
negotiating proposals for one prime contract for construction, materials, equipment and services; and,
where applicable, maintain a record of prospective bidders to whom Bidding Documents have been
issued, attend a Pre -Bid Meeting, and receive and process deposits for Bidding Documents. The
CITY OF FAYETTEVILLE will pay advertising costs outside of this contract. GARVER will issue
addenda as appropriate to interpret, clarify or expand the Bidding Documents. GARVER will consult
with and advise the CITY OF FAYETTEVILLE as to the acceptability of subcontractors, suppliers
and other persons and organizations proposed by the prime contractor(s) (herein called
"Contractor(s)") for those portions of the work as to which such acceptability is required by the
Bidding Documents. GARVER will consult with the CITY OF FAYETTEVILLE concerning and to
determine the acceptability of substitute materials and equipment proposed by Contractor(s) when
substitution prior to the award of contracts is allowed by the Bidding Documents. GARVER will
attend the bid opening, prepare bid tabulation sheets, and assist the CITY OF FAYETTEVILLE in
evaluating bids or proposals and in assembling and awarding contracts for construction, materials,
equipment and services. GARVER will assist the CITY OF FAYETTEVILLE in the execution of all
contract documents and furnish a sufficient number of executed documents for the CITY OF
FAYETTEVILLE and Contractor.
2.4 Construction Phase Services
During the construction phase of work, GARVER will accomplish the following:
1. Support the CITY OF FAYETTEVILLE's improvement plan by accomplishing preliminary
planning, and/or engineering work as directed by the CITY OF FAYETTEVILLE. The work
shall include the preparation of opinions of costs, preliminary plans, applications for local, state,
and federal funds, and services required to support the CITY OF FAYETTEVILLE's applications
for funds.
2. Issue a Notice to Proceed letter to the Contractor and attend the preconstruction meeting.
3. Attend progress/coordination meetings with the CITY OF FAYETTEVILLE /Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by GARVER on the shop drawings during this review will not relieve Contractor
from compliance with requirements of the drawings and specifications. The check will only be for
review of general conformance with the design concept of the project and general compliance with
the infbrmation given in the contract documents. The Contractor will be responsible for confirming
and correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe
and satisfactory manner. GARVER's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, GARVER shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
5. Consult with and advise the CITY OF FAYETTEVILLE during the construction period.
GARVER will submit, when requested by the CITY OF FAYETTEVILLE, written reports to the
CITY OF FAYETTEVILLE on the progress of the construction including any problem areas that
have developed or are anticipated to develop.
Exhibit A-10 - Scope of Services 2 of 4
FYV Airfield Pavement Marking Rehabilitation Garver Project No. 17041214
6. Issue instructions to the Contractor on behalf of the CITY OF FAYETTEVILLE and issue
necessary clarifications (respond to RFIs) regarding the construction contract documents.
7. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the CITY OF
FAYETTEVILLE regarding payment. GARVER's recommendation for payment shall not be a
representation that GARVER has made exhaustive or continuous inspections to (1) check the
quality or exact quantities of the Work; (2) to review billings from Subcontractors and material
suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor
has used money previously paid to the Contractor.
8. Provide part-time resident construction observation services for the 7 -calendar -day construction
contract performance time. The proposed fee is based on approximately 7 hours per day during
the construction contract performance time. If the construction time extends beyond the time
established in this agreement or if the CITY OF FAYETTEVILLE wishes to increase the time or
frequency of the observation, the CITY OF FAYETTEVILLE will pay GARVER an additional
fee agreed to by the CITY OF FAYETTEVILLE and GARVER.
9. When authorized by the CITY OF FAYETTEVILLE, prepare change orders or supplemental
agreements, as appropriate, for ordering changes in the work from that originally shown on the
Plans and Specifications. If re -design or substantial engineering is required in the preparation of
these documents, payment for extra services involved will be made in addition to the payment
provided in basic engineering services.
10. Participate in final project inspection, prepare punch list, review final project closeout documents,
and submit final pay request.
Construction observation services will be provided by GARVER's Resident Project Representative,
who will provide or accomplish the following:
• Consult with and advise the CITY OF FAYETTEVILLE during the construction period.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
• Prepare requests for monthly and final payments to the Contractor.
In performing construction observation services, GARVER will endeavor to protect the CITY OF
FAYETTEVILLE against defects and deficiencies in the work of the Contractor(s); but GARVER does
not guarantee the performance of the Contractor(s), nor is GARVER responsible for the actual
supervision of construction operations. GARVER does not guarantee the performance of the contracts
by the Contractors nor assume any duty to supervise safety procedures followed by any Contractor or
subcontractor or their respective employees or by any other person at the job site. However, if at any
time during construction GARVER observes that the Contractor's work does not comply with the
construction contract documents, GARVER will notify the Contractor of such non-compliance and
instruct him to correct the deficiency and/or stop work, as appropriate for the situation. GARVER
will also record the observance, the discussion, and the actions taken. If the Contractor continues
without satisfactory corrective, action, GARVER will notify the CITY OF FAYETTEVILLE
immediately, so that appropriate action under the CITY OF FAYETTEVILLE's contract with the
Contractor can be taken.
Exhibit A-10 - Scope of Services 3 of 4
FYV Airfield Pavement Marking Rehabilitation Garver Project No. 17041214
As a minimum, GARVER's project engineer or his qualified representative will visit the site of the
work on the average of once during each fifteen (15) working days of the construction period. These
visits should be scheduled to coincide with each new phase of construction and other times when his
presence is desirable. GARVER's project engineer or his qualified representative will be available at
all times work is in progress for telephone contact by the construction observer. GARVER's project
engineer shall direct, supervise, advise, and counsel the construction observer in the accomplishment
of his duties.
2.5 Project Deliverables
The following will be submitted to the Client, or others as indicated, by Garver:
One copy of the Final Design with opinion of probable construction cost.
Three copies of the Final Plans and Specifications to the Contractor.
Electronic files as requested.
2.6 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the Client's convenience or due to changed conditions after previous alternate
direction and/or approval.
2. Submittals or deliverables in addition to those listed herein.
3. Electrical lighting design.
4. Preparation of a Storm Water Pollution Prevention Plan (SWPPP).
5. Construction materials testing.
6. Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
7. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
Extra Work will be as directed by the Client in writing for an additional fee as agreed upon by the Client
and Garver.
2.7 Schedule
GARVER shall begin work immediately upon receipt of the executed task order and shall complete the
work within a mutually agreeable schedule.
Exhibit A-10 - Scope of Services 4 of 4
FYV Airfield Pavement Marking Rehabilitation Garver Project No. 17041214
CARVER
APPENDIX B-10
FYV Airfield Pavement Marking Rehabilitation
Garver Hourly Rate Schedule: July 2017 - June 2018
Classification
Rates
Engineers! Architects
E-1 ..... ............. ....................... .............................. ........
$ 33.70
E-2 .... .................. .........................................................
$ 39.05
E-3............ ............... ............. ........................... ............
$ 47.30
E-4.............................................._.................................
$ 55.20
E-5 ...............................................................................
$ 67.40
E-6...._...... ....................................................................
$ 84.50
E-7..............................................................................
$ 112.25
Planners I Environmental Specialist
P-1...............................................................................
$ 40.60
P-2...............................................................................
S 50.90
P-3 ,..... ......................................... .................................
$ 63.35
P-4...............................................................................
$ 71.80
P-5 ....................................... ....... .. .......... ._............ .......
$ 83.45
P-6......................._.......................................................
$ 9500
P-7 ....................................• ... ........-------------------
$ 115.00
designers
D-1................................................................................
$ 31.50
D-2...............................................................................
$ 36.90
D-3 .............. .................. ..................... ............. ........ .....
$ 43.80
D-4 ........ ................ ......... .....................................
$ 50.90
Technicians
T-1...............................................................................
$ 24.50
T-2...............................................................................
$ 31.10
T-3 .... ....... ............ .............._......... -.................. .,..........
$ 37.90
Surveyors
S-1...............................................................................
$ 15.05
S-2 .............................. ......................... --- ...... ............
$ 19.90
S-3 ,............. ......................................................... ........
$ 26.80
S-4.... ................ ............... .._...._.........,...._............. ........
$ 38.40
S-5...............................................................................
$ 50.90
S-6 ,...-............ .......... ................... ........ .... ....,...... ........
$ 57.90
2 -Man Crew (Survey).......................................................
$ 58.30
3 -Man Crew (Survey).... ---- ..................... ......... .---- ....-
$ 73.35
2 -Man Crew (GPS Survey) ................................................
NA
3 -Man Crew (GPS Surrey) ........ .......................................
NA
Construction Observation
C-1 .-- ... ......................... .............. ,......... ............. ._......
$ 29.65
C-2 ................. ............................... ...............................
$ 38.10
C-3 ...................... ..... ......a......... --------......................
$ 46.65
C-4 ........ ........... ............. ....... ......... ...._..._....................
S 57.40
Management 1 Administration
M-1..............................................................................
$ 115.00
X-1...............................................................................
$ 19.25
X-2................................................................................
$ 26.15
X-3...............................................................................
$ 36.45
X-4................................................................................
$ 46.45
X-5 .............. .................................................................
$ 57.05
X-6 ............................................. ............. --- ......... _..
$ 72.70
Agreement for Professional Services
FYV Airfield Pavement Marking Rehabilitation Garver Project No. 17041214
APPENDIX B-10
FAYETTEVILLE - DRAKE FIELD
FYV AIRFIELD PAVEMENT MARKING REHABILITATION
BID PACKAGE DEVELOPMENT
WORK TASK DESCRIPTION
E-4
$55.20
hr
E-3
$47.30
hr
E-2
$39.05
hr
E-1
$33.70
hr
T-2
$31.10
hr
T-1
$24.50
hr
X-1
$19.25
hr
1. Civil Engineering
ADMINISTRATIVE OVERHEAD
$3,613.85
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Final Plans
Postage/Freight/Courier
$29.12
Travel Costs
$70.00
Cover Sheet
$149.12
1
1
SUBCONSULTANTS FEE:
General Notes
PROFESSIONAL FEE
1
TOTAL FEE:
1
$6,500.00
Construction Safety Plans
2
4
Pavement Marking Plans
2
4
Pavement Marking Details
1
2
Site Visit
2
1
Construction Safety Meeting with Owner/A.TCT
1
2
Airspace Analysis
2
2
Specifications/Contract Documents
1
6
Quantities
1
4
2
Opinion of Probable Construction Cost
2
QC Review
2
2
2
Subtotal - Civil Engineering
4
0
26
0
21
0
0
Hours
Salary Costs
4
$220.80
0 26 0
$0.00 $1,015.30 $0.00
SUBTOTAL - SALARIES:
$1,889.20
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD
$3,613.85
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$50.00
Postage/Freight/Courier
$29.12
Travel Costs
$70.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$149.12
SUBTOTAL:
$5,652.17
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$847.83
TOTAL FEE:
$6,500.00
21 0 0
$653.10 $0.00 $0.00
APPENDIX B-10
FAYETTEVILLE - DRAKE FIELD
FYV AIRFIELD PAVEMENT MARKING REHABILITATION
BIDDING SERVICES
WORK TASK DESCRIPTION
E-4
$55.20
hr
E-3
$47.30
hr
E-2
$39.05
hr
E-1
$33.70
hr
T-2
$31.10
hr
T-1
$24.50
hr
X-1
$19.25
hr
1. Civil Engineering
ADMINISTRATIVE OVERHEAD
$2,477.59
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Dispense plans and specs
Postage/Freight/Courier
2
Travel Costs
$100.00
Addendums/Inquiries
$140.26
6
$3,913.04
SUBCONSULTANTS FEE:
Pre -Bid
PROFESSIONAL FEE
6
TOTAL FEE:
2
$4,500.00
Bid Opening
6
2
Prepare bid tabulation
2
2
Evaluate bids and recommend award
2
Prepare construction contracts
2
3
Subtotal - Civil Engineering
0
0
26
0
9
0
0
Hours
Salary Costs
0
$0.00
0 26 0
$0.00 $1,015.30 $0.00
SUBTOTAL - SALARIES:
$1,295.20
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD
$2,477.59
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$20.26
Postage/Freight/Courier
$20.00
Travel Costs
$100.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$140.26
SUBTOTAL:
$3,913.04
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$586.96
TOTAL FEE:
$4,500.00
9 0 0
$279.90 $0.00 $0.00
APPENDIX B-10
FAYETTEVILLE - DRAKE FIELD
FYV AIRFIELD PAVEMENT MARKING REHABILITATION
CONSTRUCTION PHASE SERVICES
WORK TASK DESCRIPTION
E-4
$55.20
hr
E-3
$47.30
hr
E-2
$39.05
hr
E-1
$33.70
hr
T-2
$31.10
hr
T-1
$24.50
hr
X-1
$19.25
hr
1. Civil Engineering
ADMINISTRATIVE OVERHEAD
$4,469.01
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Notice to Proceed
Postage/Freight/Courier
1
Travel Costs
$100.00
Preconstruction Meeting
$151.26
4
$6,956.52
SUBCONSULTANTS FEE:
Coordination with Owner
PROFESSIONAL FEE
2
TOTAL FEE:
$8,000.00
Monthly Pay Requests
2
Shop Drawings/Material Submittals
4
On -Site Meetings
2
hr/day)
36
Prepare Change Orders
2
Final Project Inspection and Punchlist
2
4
Subtotal - Civil Engineering
1 2
0
57
0
0
0
0
Hours
Salary Costs
2
$110.40
0 57 0 0 0 0
$0.00 $2,225.85 $0.00 $0.00 $0.00 $0.00
SUBTOTAL - SALARIES:
$2,336.25
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD
$4,469.01
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$30.00
Postage/Freight/Courier
$21.26
Travel Costs
$100.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$151.26
SUBTOTAL:
$6,956.52
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$1,043.48
TOTAL FEE:
$8,000.00
Arkansas Department of Aeronautics Grant - Garver, LLC -
City of Fayetteville Staff Review Form
2018-0129
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Summer Fallen 2/15/2018 AIRPORT SERVICES (760)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff requests the execution of the Arkansas Department of Aeronautics grant application for the Airfield Pavement
Marking Rehab in accordance with the approval that was provided by City Council on December 19, 2017.
Budget Impact:
5550.760.3960-5804.00 Airport
Account Number
15030.1
Project Number
Fund
Airport Pavement Painting & Signs
Budgeted Item? No Current Budget
Funds Obligated
Current Balance
Project Title
$ -
Does item have a cost? No Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $
V20180209
Previous Ordinance or Resolution # 267-17
Original Contract Number: Approval Dat e:
Comments: Please provide a signed original grant application for the Airport to send to the ADA.
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
Terry Gulley, Transportation Services Director
FROM: Summer Fallen, Airport Services Manager
DATE: February 15, 2018
STAFF MEMO
SUBJECT: Airfield Pavement Marking Rehab -Arkansas Department of Aeronautics (ADA)
Grant Application
Recommendation
Staff requests the execution of the Arkansas Department of Aeronautics grant application in
accordance with the approval that was provided by City Council on December 19, 2017.
Backaround
Fayetteville — As part of the Part 139 certification, the FAA requires that annual inspections occur to
ensure that the safety requirements associated with the certification are being maintained. During
the Airport's 2017 annual Part 139 Airport Certification Inspection in November, the FAA inspector
noted that the condition of a portion of the markings have faded to a point where they were not in
compliance with FAA standards. This includes black outlines for the runway markings, which are only
required when asphalt pavements have faded over time.
Discussion
During a follow up conversation with the Part 139 inspector, the project scope was modified to expand
the scope of work included with the project. As a result, the as -bid cost of the project is higher than the
original estimates. Bids for the project were opened on February 6, 2018. As noted from the as -bid
project cost summary below, the City share is still within the approved project budget ($26,000)
approved by Council on December 19.
Upon notification of the grant award, the Aviation Division will seek approval to accept bids and execute
a construction contract. Construction will not take place until acceptance of the grant has been
authorized. All costs associated with this task order are included in the total project cost.
ADA (Estimated): $117,000.00 ADA (As -Bid): $128,970.00
City (Estimated): $13,000.00 City (As -Bid): $14,330.00
TOTAL (Estimated): $130,000.00 Total (As -Bid) $143,300.00
Budget Impacts
The Aviation Division may expend up to $26,000.00 of its fund balance reserve, $13,000.00 in order to
match 10% of the project total cost, plus a 10% project contingency of the approved project budget, or
$13,000.00.
Attachments: Staff Review Form, ADA Grant Application, Resolution 267-17
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
r4ff ARKANSAS
February 28, 2018
Jerry Chism
Arkansas Department of Aeronautics
2315 Crisp Drive
Hangar 8
Little Rock, AR 72202
Re: Fayetteville — Drake Field
Airfield Pavement Marking Rehabilitation
Application for Airport Aid
Dear Mr. Chism:
Thanks to the past help of the Arkansas Department of Aeronautics, Fayetteville — Drake Field continues
to prosper. Your recent assistance has allowed us to perform the rehabilitation of our terminal parking lot,
hangar roof rehabilitation, pavement rehabilitation of terminal apron pavement, rehabilitation of all airfield
pavement markings, and improvements to the runway safety area.
As part of the airport's annual Part 139 inspection, our FAA inspector noted that the condition of several
airfield markings were not in compliance with FAA requirements. In addition, the color of the asphalt runway
has lightened to the point where black outlines for all markings is now required. As referenced in the
attached Letter of Correction dated, November 22, 2017, the airport was given until January 16, 2018 to
correct these deficiencies. However, the FAA has expressed their willingness to cooperate and provide a
time extension due to the timeframe associated with implementation of this correction
Enclosed is a grant request for the rehabilitation of the airfield pavement markings at the airport. The project
includes removal of a portion of taxiway markings, repainting of all airfield markings, and the addition of
black outlines for all runway markings.
We respectfully request your consideration of this grant for the amount of $128,970.00. We greatly
appreciate the assistance you have given the Airport on past projects, and we look forward to working with
you on this project as well.
Please call me or Ben Perea with Garver if you have any questions or comments
Sincerely,
Mr. Lion Id Jo
Mayor
City of Fayetteville
Attachments: ADA Grant Application
As -Bid Project Budget
FAA Letter of Correction
FAYETTEVILLE AVIATION SERVICES
4500 S. School Avenue, Suite F Y-mvi.fayetteville-argov
Fayetteville, AR 72701
State Airport Aid Application — Page 1
The City/Eek-of Fayetteville , herein called "Sponsor", hereby makes
application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for
the purpose of aiding in financing a project for the development of a municipal airport located in the city
of Fayetteville Arkansas, Washington county.
Date of Request: February 28, 2018
Name of Airport: _ Fayetteville — Drake Field (FYV)
Name and address of City/GetH4y Commission
sponsoring request:
City of Fayetteville
113 W. Mountain Street
Fayetteville, AR 72701
Phone Number: 479-575-8330
Fax Number: 479-585-8257
Name and address of Engineering Firm
(if applicable):
Garver
2049 E. Joyce Blvd.
Suite 400
Fayetteville. AR 72703
Person to Contact about project:
Summer Fallen, Airport Services Manager
City of Fayetteville
Fayetteville — Drake Field
Phone Number: 479-718-7642
Cell Number:
Fax Number: 479-718-7646
Contact Person: Ben Perea
Phone/Fax Number: 479-527-9100
Describe the work to be accomplished: This project includes the removal of a portion of taxiway_
markings, repainting of all airfield markings and the addition of black outline to all runway markings As
part of our annual Part 139 inspection our FAA inspector noted that the condition of several airfield
markings were not in compliance with FAA requirements In addition the color of the asphalt runway has
lightened to the point where black outlines for all markings is now required.
State and Local Project Costs:
Please indicate:
Q 50-50% Match
Q 80-20% Match
90-10% Match
Q 100
Total Cost of Project:
Local Share/Funds:
Local Share/In-Kind:
State Share:
$143,300.00
$14,330.00
$128,970.00
Federal AIP Projects:
AI.P Number: N/A
Q 95-5% Match
Q 90-10% Match
Total Cost of Project:
Federal Share:
State Share:
Local Share:
IM
State Airport Aid Application — Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds: Arkansas Department of Aeronautics (90%) City of Fayetteville (10%)
Source of In -Kind Services: N
Estimated starting date of project: May 1, 2018
Estimated completion date of project: December 31, 2018
Project will be for: New Airport Existing_ Airport
Is land to be leased or purchased?
Description of land and cost per acre:
Provide the Federal ATP Grant Number (if applicable)
State Legislators for your area:
State Senator: Uvalde Lindsey
State Representative: Charlie Collins
N/A
mei
State Airport Aid Application — Page 3
The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument
affecting use of the property for an airport. In application for a new landing site or expansion of existing
facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds must
include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances.
The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State
Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered
on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be
used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for
non -aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A.
concerning land and/or building use could result in the commission requesting grant refund from the
Sponsor. Additionally, all hgr/building grant applications must include proof of insurance coverage.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or TLS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport.
All ,ir•ant applicants (CUNT and/or Count.-) are totally renwilisible for compliance Avi.th all Federal.
Stat(:. Count -v, :and Cites° laws, Statutes, Ordinances. Rules. Regulations. and Exectitive Orders
ct_ineerrnin contracts and purchases for wi ich this gra:_itis approved and issued.
It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is
also agreed that this project shall be completed within one year from the date of acceptance of this grant
by the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur. Amendment requests are to be made only under
extraordinary circumstances.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See,payment instruction page). flat ,neat of grow filnfA are 1. ooii ih T:%c1�n; l;;lcn�t ':z_ cllri?,trl;
IN WITNESS WHEREOF, the sonsor has caused this Application for State Airport Aid to be duly
executed in its name, this As day of 20/9.
Mr. LlorwAd Jordan
r of,4; — 'o�2on___ .
ooze Signature
Mayor
Title
CITY OF FAYETEVILLE
FYV AIRFIELD PAVEMENT MARKING REHABILITATION
AS -BID BUDGET
ITEM
SPEC.
ESTIMATED
UNIT
EXTENDED
NO.
NO. DESCRIPTION
UNIT
QUANTITY
PRICE
AMOUNT
t
�_-._..
c 4YGP--105 jMobilization -Y -
j _.- -
�5
T
- -
$1_250_0.00
- j
- _. $12;500.00'
2
P -620-5.1a Runway and Tawway Painting (Reflective)
SF
110,000
$0.63
$69 300 00,
3 -,-
P-620_5.1 b Runway and Taxiway Painting (Non -Reflective)_
SF _
30,000 _ _
$0.55
500.001
-"4
62
1 P-0-5.2 m
)Paveent Marking Removal _� -
SF -
- 10,000 - _'$2.60
_
_
-__ $26`000.00':'
Total As -Bid Construction Cost $124,300.00
ARCHITECTURAL ENGINEERING BASIC FEES
BID PACKAGE DEVELOPMENT $ 6,500.00
BIDDING SERVICES $ 4,500.00
CONSTRUCTION PHASE SERVICES $ 8,000.00
TOTAL ARCHITECTURAL ENGINEERING BASIC FEES $ 19,000.00
TOTAL PROJECT COST $143,300.00
Arkansas Department of Aeronautics (90%) $128,970.00
11
City of Fayetteville (Remainder) $14-330.00
U.S. Department
of Transportation
Federal Aviation
Administration
November 22, 2017
Ms. Summer Fallen
Airport Director
Drake Field
4500 S. School Ave, Suite F
Fayetteville, AR 72701
Dear Ms. Fallen:
Federal Aviation Administration 10101 Hillwood Parkway
Airports Division, Southwest Region Safety and Fort Worth, Texas 76177
Standards Branch
Compliance Letter; EIR No. 2018SW800014
From November 15, 2017 to November 17, 2017, the Federal Aviation Administration inspected your
airport's organization, systems, facilities, and procedures for compliance with 14 C.F.R. Part 139. At
the end of that inspection, we advised you of the following findings:
1. 139.303(c)(5) — Personnel
During our inspection we found that the staff at FYV had not completed their required
recurrent training in Wildlife Hazard Management. Their recurrent training was due in the
month of October. Said training is now scheduled for .the week of 4 December 2017.
Correction Date: December 18, 2017
2. 139.309(b)(1) — Safety Areas
During our inspection we found locations within both the runway and the taxiway safety
areas at FYV where there.were ruts in excess of 3" in depth and 5=10' in length.
Correction Date: December 18, 2017
3. 139.309(b)(2) — Safety Areas
During our inspection we found depressions within both the runway and the taxiway safety
areas at FYV that were holding water. Said depressions ranged from 3-5" in depth and were
2-3' in diameter.
Correction Date: December 18, 2017
4. 139.311(d) — Markings, Signs, and Lighting
During our review of the various signs and lighting systems at FYV we found several
instances where these direct bury systems had sunk into the ground in an inconsistent manor.
Three signs were found to have one end that was a couple of inches below level. The runway
lights were found to vary 6-8" in their elevation above the grade of the safety area.
Correction Date: December 18, 2017
2
5. 139.311(d) —Markings, Signs, and Lighting
During our review of the various airport markings at FYV we identified the following
discrepancies:
a. The runway markings have prematurely aged and their reflective beads no longer
provide the required retroreflectivity. The paint in these markings did not properly
flow to completely cover the surface texture of the asphalt runway and the visible
surfaces within the saw cuts.
b. The enhanced taxiway markings on Taxiway Echo east of the runway are flaking
loose from the concrete surface and generating FOD even though the paint is only a
couple of layers thick.
c. The taxiway markings on both sides of the runway are very inconsistent and exhibit a
wide range of failures. Areas varied from marginally meeting standards to not
meeting the retroreflectivity standard. There were a couple of spots in the taxiway
centerline where the paint was missing. One stretch of the centerline appeared to
have had the beads applied by hand. There is a 150' long segment of Taxiway Bravo
where the centerline was repainted and the markings meet standards.
d. The Surface Painted Holding Position Signs (SPH.PS) have faded from red to pink.
The red backgrounds for the SPH -PS are missing most of their reflective beads; and
several of the white message characters have traffic areas where the beads have been
scuffed out of the marking.
e. The movement area/non-movement area boundary line that parallels Taxiway Bravo
was removed during the last painting project, but was not repainted.
FYV will provide this office with an action plan for correcting these marking discrepancies
and will provide timely updates for each step in the process.
Correction Date: January 16, 2018"
We have given consideration to all available facts and concluded this matter does not warrant legal
enforcement action. In lieu of such action, we are issuing this letter, which will be made a matter of
record. Please advise this office in writing when the discrepancies are corrected no later than 15 work
days after the correction date. If you are unable to .meet these dates, please notify me as soon as
possible.
Sincerely,
Richard Middleton
Airport Certification Safety Inspector
cc: Arkansas Department of Aeronautics
2315 Crisp Drive, Hangar 8
Little Rock, AR 72202
FYV ATCT
ASW -630
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 267-17
File Number: 2017-0704
GARVER, LLC TASK ORDER NO. 10:
A RESOLUTION TO AUTHORIZE THE APPLICATION FOR ARKANSAS DEPARTMENT OF
AERONAUTICS GRANT FUNDS 1N THE AMOUNT OF $117,000.00, AND TO APPROVE TASK
ORDER NO. 10 WITH GARVER, LLC IN THE AMOUNT OF $19,000.00 FOR BID PACKAGE
DEVELOPMENT, BIDDING SERVICES, AND CONSTRUCTION PHASE SERVICES FOR AN
AIRFIELD PAVEMENT MARKING REHABILITATION PROJECT AT DRAKE FIELD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application
for Arkansas Department of Aeronautics grant funds in the amount of $117,000.00 for an airfield
pavement marking rehabilitation project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to execute Task Order No. 10 with Garver, LLC in the amount of $19,000.00 bid package development,
bidding services, and construction phase services for the airfield pavement marking rehabilitation
project.
PASSED and APPROVED on 12/19/2017