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Home My WebLink AboutORDINANCE 6020,�4.Fay.£rr V M 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6020 File Number: 2017-0709 SEVEN HILLS HOMELESS CENTER: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $103,000.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2018 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation. Page 1 Printed on 12/20/17 Ordinance: 6020 File N{im�z 2017-0709 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $103,000.00 for services to homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract. PASSED and APPROVED on 12/19/2017 Approved: Attest: Lioneld ordan, or Sondra E. Smith, City Clerk Trokmyrffifi�� •rte �, AV Page 2 Printed on 12/20/17 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File --- File Number: 2017-0709 Agenda Date: 12/19/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: D. 2 SEVEN HILLS HOMELESS CENTER: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $103,000.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2018 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $103,000.00 for services to homeless and needy Fayetteville residents and City of Fayetteville, Arkansas Paye 1 Printed on 1212012017 File Number.' 2017-0709 authorizes Mayor Jordan to sign this contract. City of Fayetteville, Arkansas Paye 2 Printed on 12/20/2017 City of Fayetteville Staff Review Form 20170709 Legistar File ID December 19, 2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Becker 12/4/2017 Submitted By Submitted Date Action Recommendation: CHIEF FINANCIAL OFFICER (110) Division / Department An ordinance to waive competitive bidding, to approve a monthly funding agreement with Seven Hills Homeless Center contingent on satisfactory contractual performance for the period of January 1, 2018 through December 2018. Budget Impact: 1010.090.6600-5721.00 Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 103,000.00 Funds Obligated $ - Current Balance $ 103,000.0 Does item have a cost? Yes Item Cost $ 103,000.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ V20140710 Previous Ordinance or Resolution # 5946 Original Contract Number: Approval Date: Comments: CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF DECEMBER 19, 2017 TO: Mayor Jordan, and Members of the City Council THRU: Don Marr, Chief of Staff FROM: Paul A Becker, Chief Financial Officer DATE: December 4, 2017 SUBJECT: Seven Hills Homeless Center 2018 Request for Funding RECOMMENDATION: To approve a monthly funding agreement with Seven Hills Homeless Center contingent on satisfactory contractual performance for the period of January 1, 2018 through December 2018. BACKGROUND: The Seven Hills Homeless Center has provided services to homeless and needy residents in Fayetteville for over 15 years. Seven Hills is a not for profit organization that has relied almost exclusively on private donations for operational funding during that period. In the 2018 budget, the City Council approved a funding request for the 2018 fiscal year to maintain the operations of the day center by Seven Hills in the amount of $103,000. Although funding for the center by generous donors has improved, a shortfall still exists. To address this shortfall and continue the current operations of the day center, Seven Hills is requesting a total of $103,000 for the 2018 fiscal year. The contractual amount would be paid in monthly disbursements of $9,500 in January 2018 and a payment of $8,500 every month beginning in February 2018 for the remainder of 2018. Also attached is a contract for services with Seven Hills. BUDGET/STAFF IMPACT: This contract would be funded by the budget approved for 2018. Attachments: 1. Seven Hills Request for Public Funds Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACT JTIIS CONTRACT is made by and between the City of Fayetteville, Arkansas (hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas nonprofit corporation which filed its corporate documents with the Secretary of State iii 2001 (hereinafter "Seven Hills") on thisx'14 day of December, 2017. Whereas, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and Whereas, Seven Hills is currently suffering an operating income emergency and is in dire need of assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and Whereas, if Seven Hills could no longer operate its Walker Family Residential Con-inunity transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and Whereas, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and Whereas, the facilities and services provided by Seven Hills are required to be continued and should be temporarily supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, The City of Fayetteville and the Board of Directors of Seven Hill Homeless Center agree as follows; 1. "rhe term of this contract shall be January 1, 2018 until December 31, 2018 unless ended earlier by the City for failure of Seven Hills to comply with all provisions and requirements of this contract.' 2. Seven Hills Homeless Center agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of its facility to serve all Fayetteville's needy homeless residents who are utilizing and will continue to need to utilize the day time facility. Seven Hills agrees to continue to offer all programs and services which Seven Hills has been normally supplying in the past in its day time facility. 3. Seven Hills Homeless Center further agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of the Walker Family Residential Community transitional facility to serve the transitional housing occupants. Seven Hills is authorized to use some of the City revenue for these purposes where appropriately authorized by the earlier agreement between the City and Seven Hills. Seven Hills agrees to continue to offer all programs and services to these Fayetteville transitional housing tenants as it has normally been providing in the past. 4. Seven Hills Homeless Center further agrees to make diligent efforts to regain its financial footing by increasing its revenues and/or reducing its expenses so Seven Hills Homeless Center can once again pay all of its own bills and will not need further financial support from the City of Fayetteville. 5. Seven Hills Homeless Center further agrees to make a report to the Mayor on its financial status on a monthly basis. Seven Hills also agrees to present any other report as requested by the Mayor or City Council. 6. The City of Fayetteville agrees to pay the sum of NINE THOUSAND FIVE HUNDRED DOLLARS ($9,500.00) on the first Wednesday of January and EIGHT THOUSAND FIVE HUNDRED DOLLARS ($$,500.00) on the first Wednesday of every month beginning in February while this contract is effective as long as the Finance Director and the City Administration are satisfied that Seven Hills is satisfactorily complying with all terms and conditions of this contract. IN 'WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representatives effective the date signed by the Mayor after approval by the Fayetteville City Council. SEVEN HILLS HOMELESS CENTER Lyyhn Donald Carve Chair of the Seven Hills Homeless Center Board Aindrews, CEO Date: Ell 0 1� l 1-1 CITY OF FAYETTEVILLE, ARRA*SAS Lioneld JurjlA, Mayor Date: Q- P- ill ATTEST: " J$ &,- Sondra E. SmithTR ,�u�►�i+r�+�►r, City Clerk/Treasurer 4.�`'� .� `r1- - -;- Sr" Cj • ; �3 r rte.: syr, GT.�,��,` RECEIVED JAN 0 2 2018 NORTHWEST ARKANSAS Democrat 7911Ixazette AFFIDAVIT OF PUBLICATION I Karen Caler, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my ovum personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 6020 Was inserted in the Regular Edition on: December 28, 2017 Publication Charges: $ 145.60 Subscribed and sworn to before me Thisag day of , 2017. &C U, !,)A Notary Public My Commission Expires: a12,>[2,-� CA-i'NY WILES !,rkansas - Elenton County ti,nary pLj, i,c 12397118 1i4y Commission Expires Feb 20, 2024 **NOTE** Please do not pay from Affidavit. Invoice will be sent. Ordinance: 6020 File Number: 2017-0709 SEVEN HILLS HOMELESS CENTER: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $103,000.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2018 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 15 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, Seven Hills is currently suffering an operating income emergency and is in dire need of temporary assistance from the City of Fayetteville to be able to weather the storm and continue to offer vital services to Fayetteville's homeless residents during winter; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods during these harsh winter months; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a wann place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills need to be continued and should be temporarily supported by the City taxpayers to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $103,000.00 for services to homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract. PASSED and APPROVED on 12/19/2017 Lioneld Jordan, Mayor Attest: Sondra E. Smith, City Clerk Treasurer 74381961 Dec. 28, 2017