HomeMy WebLinkAboutORDINANCE 6019113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Ordinance: 6019
File Number: 2017-0661
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE AREA
AGENCY ON AGING OF NORTHWEST ARKANSAS IN THE AMOUNT OF $98,887.00 TO PROVIDE
PUBLIC RECREATION SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2018
WHEREAS, providing quality recreational opportunities to the senior citizens of our community is of
mutual interest to the City of Fayetteville and the Area Agency On Aging of Northwest Arkansas,
which has provided these services to seniors in Fayetteville and Northwest Arkansas for the past 45
years and;
WHEREAS, the Area Agency on Aging is very qualified and uniquely able to provide the continuity of
services vital to the efficient provision of recreational opportunities to the senior citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds the above
circumstances make competitive bidding not feasible or practical and therefore waives the requirements
of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and the
Area Agency on Aging of Northwest Arkansas in the amount of $98,887.00 to provide public recreation
services for the senior citizens of Fayetteville for 2018.
PASSED and APPROVED on 12/19/2017
Page 1 Printed on 12120/17
Ordinance: 6019
Efe Mirnber 2QI U-661
A ......x..0.7.
Attest:
Sondra E. Smith, City Clerk Treasurer
Page 2 Printed on 12/20/17
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2017-0661
Agenda Date: 12/19/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: B. 1
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN THE AMOUNT OF $98,887.00 TO
PROVIDE PUBLIC RECREATION SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE
FOR 2018
WHEREAS, providing quality recreational opportunities to the senior citizens of our community is of mutual
interest to the City of Fayetteville and the Area Agency On Aging of Northwest Arkansas, which has provided
these services to seniors in Fayetteville and Northwest Arkansas for the past 45 years and;
WHEREAS, the Area Agency on Aging is very qualified and uniquely able to provide the continuity of services
vital to the efficient provision of recreational opportunities to the senior citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances
make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive
bidding and approves a contract between the City of Fayetteville, Arkansas and the Area Agency on Aging of
Northwest Arkansas in the amount of $98,887.00 to provide public recreation services for the senior citizens of
Fayetteville for 2018.
City of Fayetteville, Arkansas Page 1 Printed on 12120/2017
City of Fayetteville Staff Review Form
2017-0661
Legistar File ID
12/5/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Connie Edmonston 11/14/2017
Submitted By Submitted Date
Action Recommendation:
PARKS & RECREATION (520)
Division / Department
Approval of an ordinance waiving the requirements of formal competitive bidding and approving a contract
between the City of Fayetteville and the Area Agency on Aging of Northwest Arkansas in the amount of $98,887.00
to provide public recreation services for senior citizens of Fayetteville for 2018, contingent on approval of the 2018
annual city budget and work program.
1010.090.6600.5718.01
Account Number
40901-4004
Project Number
Budgeted Item? Yes
Budget Impact:
General
Fund
Transfer to Council on Aging
Project Title
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
$ 98,887.00
Remaining Budget -
V20140710
Previous Ordinance or Resolution # 2016-0549
Original Contract Number:
Approval Date:
Comments: Pending on approval of the 2018 annual city budget and work program.
CITY OF
T ay PVI
ARKANSAS
MEETING OF DECEMBER 19, 2017
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Connie Edmonston, Parks and Recreation Director
DATE: December 7, 2017
SUBJECT: Area Agency on Aging of Northwest Arkansas Recreation Contract for 2018
RECOMMENDATION:
Approval of an ordinance waiving the requirements of formal competitive bidding and approving
a contract between the City of Fayetteville and the Area Agency on Aging of Northwest
Arkansas in the amount of $98,887 to provide public recreation services for senior citizens of
Fayetteville for 2017, contingent on approval of the 2017 annual city budget and work program.
BACKGROUND:
At the December 5, 2017 City Council meeting, Council left this item on second reading for the
December 19, 2017 meeting. The current contract expires on December 31, 2017. Due to the
termination of the current Fayetteville Senior Activity and Wellness Center Director, the Area
Agency on Aging Staff are continuing operations of the Walker Park Senior Center until a new
director is hired.
DISCUSSION:
Citizens requested at the December 5 meeting for City Council to consider adding to the
contract for City Staff to participate in the interviewing process with the Area Agency on Aging
for the Walker Park Senior Adult Activity and Wellness Center Director's position. Several City
Council Members stated they would like to add this to the current contract.
Staff determined the Parks and Recreation Department has experience in interviewing
applicants for recreation positions such as this one and would be the preferred city staff to be
involved in the interviewing process. These interviews will take place shortly involving the city
since this position is currently vacant.
Item number twelve (12) was added to the contract stating the following:
Fayetteville Parks and Recreation Director or designee will participate in interviews with
the Area Agency on Aging for the Fayetteville Senior Activity and Wellness Center
Director position.
BUDGET/STAFF IMPACT:
The 2018 budget includes a total of $98,887 for this request. This year's contract amount was the
same as the 2017 contract.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Attachments:
Staff Review Form
Signed Contract
Proposed Ordinance
CONTRACT
Between The City of Fayetteville and the
Area Agency on Aging of Northwest Arkansas (AAA)
WHEREAS, the Area Agency on Aging of Northwest Arkansas (AAA) is uniquely
qualified to provide the full range of public recreation opportunities to the senior citizens of
Fayetteville; and,
WHEREAS, it is in the best interest of the City of Fayetteville and its citizens to provide
operating revenues to the AAA in consideration for the substantial recreational programs
provided by the AAA to the senior citizens of Fayetteville.
NOW, THEREFORE, IT IS AGREED:
The City of Fayetteville shall provide the sum of $8,240.58 monthly to the AAA from January l
until December 31, 2018 in consideration of the following duties and obligations to be performed
by the AAA:
A. The AAA shall be responsible for providing staff, programming, promotion, and
development for Walker Park's Fayetteville Senior Activity and Wellness Center
and Hillcrest Towers Community Center. AAA agrees to use funding from the
City to pay for recreational programs designed specifically for senior citizens.
B. AAA shall make substantial portions of its programs or facilities available to
Fayetteville citizens (the public) at little or no cost for the needy senior citizens.
AAA shall report on a quarterly basis the approximate number of Fayetteville
citizens served by its programs.
C. AAA shall provide Walker Park's Fayetteville Senior Activity and Wellness
Center as an emergency shelter when deemed necessary by the City of
Fayetteville.
Q
ATTEST:
The AAA shall follow the general Working Procedures and Responsibilities for
the City of Fayetteville Parks and Recreation Division and the AAA which is
attached as Exhibit A, and is made a part hereof, as if set forth word for word in
its entirety.
C
M.
AREA AGENCY ON AGING OF
NORTHWEST ARKANSAS
BY: $ e =
Jer L itchel
Executive Dk�,pivctrr�rry
Sondra E. Smith, City Clerk / Treasurer 0 �. fi8s
• CO •�
EXHIBIT A
RECREATION IN FAYETTEVILLE
WORKING PROCEDURES AND RESPONSIBILITIES FOR THE CITY
OF FAYETTEVILLE PARKS AND RECREATION DIVISION AND THE
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS
This agreement is made and entered into between the City of Fayetteville Parks
and Recreation Department (Parks and Recreation) and the Area Agency on Aging of
Northwest Arkansas (hereinafter referred to as AAA).
WHEREAS, the parties are two of the providers of recreational programs for the
citizens of Fayetteville and wish to define a working agreement which may be revised
and modified each year upon mutual agreement between the Parks and Recreation
Director and the Executive Director of the AAA; and,
WHEREAS, it is the goal of both parties to work in cooperation to enhance the
recreation facilities and programs offered by the parties and to act together in meeting the
needs of the citizens of Fayetteville; and,
WHEREAS. Walker Park's Fayetteville Senior Activity and Wellness Center has
been designated as an emergency shelter for the City of Fayetteville due to the location
and facility available to house citizens; and
WHEREAS, increased communications and a new set of operating procedures
will assist with the working relationship and will benefit both agencies and their
operations; and,
WHEREAS, Parks and Recreation believes the goals of Parks and Recreation and
AAA would best be accomplished by defining and streamlining responsibilities and
procedures; and, is therefore recommending the merging of facility and program
management for all recreation offerings, thereby providing administrative accountability
for all services provided to the citizens.
NOW, THEREFORE, in order to define and improve the current working
relationship between Parks and Recreation and AAA, the following set of detailed
operating procedures and responsibilities are hereby established.
1. AAA shall be responsible for providing staffing, programming and promotion,
and development of recreational programs for senior citizens including but not
limited to, health and fitness activities, recreational trips, arts and crafts, music
and games.
2. There will be no delays or decrease in public recreational services provided to
senior citizens due to the change in contractor.
3. Parks and Recreation shall be responsible for providing or approving the
staffing, programming, maintenance, promotion and development of the parks
system within the city and the recreational events occurring within the city for
all ages.
4. The AAA Executive Director and Parks and Recreation Director shall have
periodic meetings to ensure communication between the two entities.
5. It is understood and agreed that the City's annual purchase of services will
be negotiated on a yearly basis.
6. The AAA is responsible for the management and operation of annual
funding allocation to AAA from the City of Fayetteville and shall have the
responsibility for prioritizing the use of such funds.
7. The Fayetteville Senior Activity and Wellness Center Director and Parks
and Recreation Director will work jointly in opening Walker Park's
Fayetteville Senior Activity and Wellness Center as an emergency shelter
as deemed necessary by the City of Fayetteville. AAA will utilize funds
appropriated by the City of Fayetteville for operational costs as necessary
for the emergency shelter.
8. AAA shall schedule a meeting and submit an annual financial report to the
Parks and Recreation Director no more than sixty (60) days after the end
of the AAA fiscal year, which ends on June 30, 2018. Such report shall
detail AAA's use of the City of Fayetteville's funding allocation and
accomplishment of performance measures as stated below in number 10.
9. AAA shall comply with the schedules and procedures established by the
Budget and Research Division of the City of Fayetteville for annual
funding requests.
10. Quarterly reports shall be submitted to the Parks and Recreation Director
on, or before, the following dates:_ April 15, July 15, October 15, and
January 15 (2019). These reports shall detail the following performance
measures:
A. Operation of a full service senior center at Walker Park's Fayetteville
Senior Activity and Wellness Center and Hillcrest Towers locations to
include socialization (recreation) by hosting daily social activities such
as bingo, table games, exercise classes, and wellness programs. During
the course of the year, an estimated 700 elderly citizens will participate
at the two locations.
B. Recreation opportunities at the Walker Park location will continue to
provide such wellness recreational activities as Tai Chi. Formal
exercise classes and Use It or Lose It classes will be provided on a
weekly basis. L.I.F.T Classes will be provided on a bi-weekly basis.
Dances and music activities will be provided weekly at the Walker
Park location.
C. Walker Park's Fayetteville Senior Activity and Wellness Center and
Hillcrest Tower locations will seek partnerships with outside
3
organizations or community groups to assist in a variety of recreation
programs and wellness classes.
D. Transportation will be provided at both the Walker Park's Fayetteville
Senior Activity and Wellness Center and Hillcrest Towers for
recreational trips and special interest trips, as well as transporting
seniors for necessary appointments as scheduled through the
Fayetteville Senior Activity and Wellness Center.
E. AAA shall acknowledge the City of Fayetteville's contribution on
general marketing flyers, brochures and other general marketing
materials.
11. The working procedures and responsibilities contained herein must
continue without delays in service and shall become effective January 1,
2018.
12. Fayetteville Parks and Recreation Director or designee will participate in
interviews with the AAA for the Fayetteville Senior Activity and Wellness
Center Director positon.
F
Attest: S
xll,� BY: 7za
Sondra E. Smith, City Clerk 1 Treasurer
r��ttiti�irjyf
` 0 ?�
Attest:
BY: _. f
rd
AREA AGENCY ON AGING OF
NORTHWEST ARKANSAS
«.=NN�i ;
`
BY.
':7',y"••...•''u +�`"L
f
Mitchell
ii mi; i�ti
Executive Director
Attest:
BY: _. f
rd
THIS INFORMATION WAS UPDATED Replaced with new information
City of Fayetteville Staff Review Form
2017-0661
Legistar File ID
12/5/2017
City Council Meeting Date - Agenda Item On/ARKS
N/A for Non -Agenda Item
Connie Edmonst 11/14/2017 REATION (520)
Submitted By Submitted Date Division / Department
Action Recommendat'n.
Approval of an ordinance waiving he requirements of forma l/gompetitive bidding and approving a contract
between the City of Fayetteville an the Area Agency on Pging of Northwest Arkansas in the amount of
$98,887.00 to provide public recreati services for seniv citizens of Fayetteville for 2018, contingent on
approval of the 2018 annual city budget a d work prograrrr
1010.090.6600.5718.01
Account Number
40901-4004
Project Num) er
Budgeted Jfem? Yes-
Doesite have a cost? Yes
Budget Adju meat Attached? No
Previous (?�dinance or Resolution # 2016-0549
Original Contract Number:
Impact:
General
Fund
Transfer to Council on Aging
Curren Budget
Funds Obll ated
Current Bala) ce
Item COS
Budget Adjustment
Project Title
$ 98,887.00
$ 98,887.00
Remaining Budget \I $ 98,887.00
Approval
Comments: Pending on approval of the 2018 annual city budget and work program.
THIS INFORMATION WAS UPDATED Replaced with new information
MEETING OF DECEMBER 5, 2017
TO: Mayor and City Council
THRU: D Marr, Chief of Staff
FROM: Conni Edmonston, Parks and Recreation Di
DATE: Novembe 14, 2017
SUBJECT: Area Agency's n Aging of Northwest ArkanXas Recreation Contract for 2018
RECOMMENDATION:
Approval of an ordinance waiving the requ' ements of formal competitive bidding and
approving a contract between the C of F yetteville and the Area Agency on Aging of
Northwest Arkansas in the amount of $ 8 to provide public recreation services for senior
citizens of Fayetteville for 2018, continge on approval of the 2018 annual city budget and
work program.
BACKGROUND:
The City of Fayetteville began pri
for recreation services to senior
Senior Activity and Wellness Ce
been a very successful aee
Development District id
digrn s+
the Area Agency on Aging A/
widf g financia support for the Council on Aging, Inc. in 1972
c' izens at the illcrest Towers. In 2003, the Walker Park
er was added to the contract when it was built. This has
ent that continued
OX
the Northwest Arkansas Economic
.rvices until April 1, 2 14 when the contract reverted back to
,). AAA has the curre t building lease for the Walker Park
Senior Activity and Wellnes Center.
AAA provides recreation programs meeting the needs of ours enior citizen residents at Walker
Park's Senior Activity a d Wellness Center and Hillcrest Tower . It is the intent of AAA and the
Fayetteville Parks an ecreation Department to work in cooper ion to enhance the recreation
facilities and progra s in our City, while not duplicating services in n effort to spend taxpayers'
money as effective as possible. If the AAA were not serving ours Dior citizen population, the
City would need tX assume responsibility.
DISCUSSION:
The 2018 b get includes a total of $98,887 to be transferred to the \Afrom he General
Fund. A re lution of contractual services, as well as an ordinance to waive bidding,
is require?The contract outlines the services the AAA is providing to tthe citizens
of Fayetteville. A waiver of competitive bids is requested to secure thof services
provided and because AAA has adequately served our citizens for the rs including
when they subcontracted services with the Northwest Arkansas Economient District.
The agreement for 2018 is the same as the contract approved in 2017. Walker Park's Senior
THIS INFORMATION WAS UPDATED Replaced with new information
Activity an Wellness Center's building is designated as an em rgency shelter for the City of
Fayetteville ue to their location and facility available to assist i ousing citizens.
BUDGET/STA IMPACT:
The 2018 budget i cludes a total of $98,887 for this req ue Funding is the same as provided in
2017. The request i contingent upon City Council appro, al of the 2018 proposed budget
Attachments:
Staff Review Form
Signed Contract
Proposed Ordinance
THIS INFORMATION WAS UPDATED Replaced with new information
CONTRACT
Between The City of Fayetteville and the
Area Agency on Aging of Northwest Arkansas (AAA)
WHEREAS, the Area Agency on Aging of Northwest Arkans s (AAA) is uniquely
qualified to provide the full range of public recreation opportunitiesX the senior citizens of
Fayetteville; and,
WHEREAS, it is in the best interest of the City of Fayette elle and its citizens to provide
Aerating revenues to the AAA in consideration for the s stantiaf recreational programs
ovided by the AAA to the senior citizens of Fayetteville.
NOW, THEREFORE, IT IS AGREED:
The City f Fayetteville shall provide the sum of $8,24 .58 monthly to the AAA from January 1
until Deco or 31, 2018 in consideration of the follo ing duties and obligations to be performed
by the AAA:
A. T AAA shall be responsible Or providing staff, programming, promotion, and
dev opment for Walker Park;h Fayetteville Senior Activity and Wellness Center
and ' [crest Towers Com nity Center. AAA agrees to use funding from the
City to y for r(creatiana rograms designed specifically for senior citizens.
B. AAA shall ake subs tial portions of its programs or facilities available to
Fayetteville ci i ns a public) at little or no cost for the needy senior citizens.
AAA shall repo a quarterly basis the approximate number of Fayetteville
citizens served by ' programs.
C. AAA shall pr ide W er Park's Fayetteville Senior Activity and Wellness
Center as a emergenc shelter when deemed necessary by the City of
Fayetteville
D. The AA shall follow the gener Working Procedures and Responsibilities for
the Ci of Fayetteville Parks and ecreation Division and the AAA which is
attac as Exhibit A, and is made a t hereof, as if set forth word for word in
its tirety.
CITY OF F YETTEVILLE
BY:
LIONELD ORDAN, Mayor
ATTEST:
I:•
AREA AGENCY ON GING OF
NORTHWEST ARKANNAS
BY:
Jerry itchel
Executive Director
Sondra E. Smith, City Clerk / Treasurer
1
THIS INFORMATION WAS UPDATED Replaced with new information
EXHIBIT A
RECREATION IN FAYETTEVILLE
WORKING PROCEDURES AND RESPONSIBILITIE§IFOR THE CITY
OF FAYETTEVILLE PARKS AND RECREATION DJVISION AND THE
AREA AGENCY ON AGING OF NORTHWE$T ARKANSAS
This agreement is made and entered into between e City of Fayetteville Parks
andRecreation Department (Parks and Recreation) an the Area Agency on Aging of
Nortiest Arkansas (hereinafter referred to as AAA).
7
REAS, the parties are two of the pro ders of recreational programs for the
citizens of etteville and wish to define a wo ing agreement which may be revised
and modified ach year upon mutual agree ent between the Parks and Recreation
Director and the xecutive Director of the A ; and,
WHEREAS, ' is the goal of bo parties to work in cooperation to enhance the
recreation facilities an rograrns offere by the parties and to act together in meeting the
needs of the citizens of etteville; ,
WHEREAS, Walker IT,
k's ayetteville Senior Activity and Wellness Center has
been designated as an emergen shelter for the City of Fayetteville due to the location
and facility availab/,,\
se ci ns; and
WHEREAse comm ications and a new set of operating procedures
will assist with t' g relation ip and will benefit both agencies and their
operations; and,
WHEREAd Recreation belt ves the goals of Parks and Recreation and
AAA would bestmplished by definin and streamlining responsibilities and
procedures; and, fore recommending merging of facility and program
management for aion offerings, thereby pr iding administrative accountability
for all services prothe citizens.
NOW, BEFORE, in order to define and prove the current working
relationship la ween Parks and Recreation and AAA, following set of detailed
operating pro educes and responsibilities are hereby establish .
1. AA shall be responsible for providing staffing, progr ing and promotion,
and development of recreational programs for senior citi ns including but not
limited to, health and fitness activities, recreational trips, and crafts, music
and games.
2. There will be no delays or decrease in public recreational services provided to
senior citizens due to the change in contractor.
3. Parks and Recreation shall be responsible for providing or approving the
staffing, programming, maintenance, promotion and development of the parks
2
THIS INFORMATION WAS UPDATED Replaced with new information
system within the city and the recreational events occurring within the city for
all ages.
4. The AAA Executive Director and Parks and Recreation Director shall have
periodic meetings to ensure communication between tie two entities.
5. It is understood and agreed that the City's annual purchase of services will
be negotiated on a yearly basis.
The AAA is responsible for the managent and operation of annual
funding allocation to AAA from the City 91 Fayetteville and shall have the
responsibility for prioritizing the use of ch funds.
7. 1
e Fayetteville Senior Activity an ellness Center Director and Parks
an Recreation Director will wo jointly in opening Walker Park's
Fa tteville Senior Activity and ellness Center as an emergency shelter
as d med necessary by the C' of Fayetteville. AAA will utilize funds
appro fated by the City of F yetteville for operational costs as necessary
for the a erizency shelter.
8. AAA shalXah a eting and submit an annual financial report to the
Parks and cation irector no more than sixty (60) days after the end
of the AAar, which ends on June 30, 2018. Such report shall
detail AAf the City of Fayetteville's funding allocation and
accompliserformance measures as stated below in number 10.
9. AAA shali the schedules and procedures established by the
Budget anh D inion of the City of Fayetteville for annual
funding re
10. Quarterl reports shall be subm ed to the Parks and Recreation Director
on, or fiefore, the following dat . April 15, July 15, October 15, and
Janu 15 (2019). These reports s 11 detail the following performance
Operation of a full service senior cenN
Senior Activity and Wellness Center an
include socialization (recreation) by ho:
as bingo, table games, exercise classes,
the course of the year, an estimated 700
at the two locations.
at Walker Park's Fayetteville
Hillcrest Towers locations to
daily social activities such
Id ellness programs. During
lder citizens will participate
B. Recreation opportunities at the Walker Park lova 'on will continue to
provide such wellness recreational activities as Tai Chi. Formal
exercise classes and Use It or Lose It' classes will be provided on a
weekly basis. L.I.F.T Classes will be provided on a bi-weekly basis.
Dances and music activities will be provided weekly at the Walker
Park location.
C. Walker Park's Fayetteville Senior Activity and Wellness Center and
Hillcrest Tower locations will seek partnerships with outside
Attest:
BY:
THIS INFORMATION WAS UPDATED Replaced with new information
organizations or community groups to assist in a variety of recreation
programs and wellness classes.
D. Transportation will be provided at both the Walker Park's Fayetteville
Senior Activity and Wellness Center and Hillcrest Towers for
recreational trips and special interest trips, ,ds well as transporting
seniors for necessary appointments as /scheduled through the
Fayetteville Senior Activity and Wellness enter.
E. AAA shall acknowledge the Cfty o Fayetteville's contribution on
general marketing flyers, broch and other general marketing
4 materials.
11. �:j orking procedures and
in without delays in sery
2018.
Sondra E. Smith,
Attest:
BY: l
iponsibilities contained herein must
and shall become effective January 1,
CITY OF FAYETTEVILLE
BY:
LIONELD JORDAN, Mayor
y Clerk / Treasure
AREA GEN(
NORTH ST
BY:
rry
Executi
r /
Y ON AGING OF
ARKANSAS
4
l � l ltll �Ii
AFFIDAVIT OF PUBLICATION
RECP,
'JAN 0 2 2019
I Karen Caler, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of.
CITY OF FAYETTEVILLE
Ord. 6019
Was inserted in the Regular Edition on:
December 28, 2017
Publication Charges: $ 98.80
q0
Karen Caler
Subscribed and sworn to before me
This 1% day of d , 2017.
W�
Notary Public
My Commission Expires: Z 17", IU4
�j CATHY WILES
Arkansas - Benton County
I Notary Public - Comm# 12397/18
My Commission Expires Feb 20, 2024
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance: 6019
File Number: 2017-0661
AREA AGENCY ON AGING OF
NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND
APPROVE A CONTRACT BETWEEN
THE CITY OF FAYETTEVILLE,
ARKANSAS AND THE AREA AGENCY
ON AGING OF NORTHWEST
ARKANSAS IN THE AMOUNT OF
$98,887.00 TO PROVIDE PUBLIC
RECREATION SERVICES FOR THE
SENIOR CITIZENS OF FAYETTEVILLE
FOR 2018
WHEREAS, providing quality recreational
opportunities to the senior citizens of our
community is of mutual interest to the City
of Fayetteville and the Area Agency On
Aging of Northwest Arkansas, which has
provided these services to seniors in
Fayetteville and Northwest Arkansas for the
past 45 years and;
WHEREAS, the Area Agency on Aging is
very qualified and uniquely able to provide
the continuity of services vital to the
efficient provision of recreational
opportunities to the senior citizens of
Fayetteville.
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City
of Fayetteville, Arkansas hereby finds the
above circumstances make competitive
bidding not feasible or practical and
therefore waives the requirements of formal
competitive bidding and approves a contract
betweentheCity of Fayetteville, Arkansas
and the Area Agency on Aging of
Northwest Arkansas in the amount of
$98,887.00 to provide public recreation
services for the senior citizens of
Fayetteville for 2018.
PASSED and APPROVED on 12/19/2017
Approved:
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith, City Clerk Treasurer
74381959 Dec. 28, 2017