HomeMy WebLinkAbout268-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 268-17
File Number: 2017-0687
GARVER, LLC AGREEMENT NO. 2:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT WITH
GARVER, LLC IN AN AMOUNT NOT TO EXCEED $307,167.00 FOR CONSTRUCTION
MANAGEMENT SERVICES, ADDITIONAL ARCHEOLOGICAL TESTING AND MITIGATION
SERVICES, AND ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE DESIGN AND
CONSTRUCTION OF A PORTION OF RUPPLE ROAD BETWEEN WEST STARRY NIGHT VIEW
AND WEST MOUNT COMFORT ROAD, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 2 to the contract with Garver, LLC in an amount not to exceed $307,167.00 for
construction management services, additional archeological testing and mitigation services, and additional
design services associated with the design and construction of a portion of Rupple Road between West
Starry Night View and West Mount Comfort Road.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 12/19/2017
Page 1 Printed on 12/20/17
Resolution: 268-17
File Number, 2017-0687
A
Attest:
Sondra E. Smith, City Cleric Treasurer
.,r'�`;�C E� 7rri
Page 2 Printed on 12/20/17
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
t (479) 575-8323
Text File
File Number: 2017-0687
Agenda Date: 12/19/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
GARVER, LLC AGREEMENT NO. 2:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT
WITH GARVER, LLC IN AN AMOUNT NOT TO EXCEED $307,167.00 FOR CONSTRUCTION
MANAGEMENT SERVICES, ADDITIONAL ARCHEOLOGICAL TESTING AND MITIGATION
SERVICES, AND ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE DESIGN AND
CONSTRUCTION OF A PORTION OF RUPPLE ROAD BETWEEN WEST STARRY NIGHT VIEW
AND WEST MOUNT COMFORT ROAD, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 2 to the contract with Garver, LLC in an amount not to exceed $307,167.00 for construction
management services, additional archeological testing and mitigation services, and additional design services
associated with the design and construction of a portion of Rupple Road between West Starry Night View and
West Mount Comfort Road.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 12120/2017
City of Fayetteville Staff Review Form
2017-0687
Legistar File ID
12/19/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 12/1/2017 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
A Resolution to approve Supplemental Agreement No. 2 to the contract with Garver, LLC in an amount not to
exceed $307,167.00 for Construction Management, additional Archeological Testing & Mitigation Services, and
additional Design Services associated with the design & construction of a portion of Rupple Road between West
Starry Night View and West Mount Comfort Road, and to approve a Budget Adjustment.
Budget Impact:
4470.800.8835-5314.00
4520.800.9556-5314.00
Sales Tax Capital Improvement
Sales Tax Construction Project
Account Number
Fund
06035.3100
Rupple Rd (BF Lane to Mt. Comfort)
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
997,974.00
Funds Obligated
$
913,810.00
Current Balance
E:_
84,164.00
Does item have a cost? Yes
Item Cost
$
307,167.00
Budget Adjustment Attached? Yes
Budget Adjustment
$
307,167.00
Remaining Budget
$
84,164.00
V20140710
Previous Ordinance or Resolution # 34-14, 65-16
Original Contract Number: 2310
Approval Date:
Comments.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 19, 2017
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Paul Libertini, Staff Enginee
DATE: December 1, 2017
CITY COUNCIL MEMO
SUBJECT: A Resolution to approve Supplemental Agreement No. 2 to the contract
with Garver, LLC in the amount of $307,167.00 for Construction
Management, additional Archeological Testing & Mitigation Services, and
additional Design Services associated with the design & construction of
Rupple Road (W. Starry Night View to W. Mt. Comfort Rd.), and to approve
a Budget Adjustment.
RECOMMENDATION:
Staff recommends City Council approval of Supplemental Agreement No. 2 to the contract with
Garver, LLC in the amount of $307,167.00.
BACKGROUND:
On February 18, 2014, Garver entered a contract with the City for the design of Rupple Road
for a fee of $352,879.00. The proposed improvements begin at the northern edge of the Starry
Night View and proceed north approximately 1,700 linear feet to tie into the existing signalized
intersection at Mount Comfort Road and Rupple Road (existing northern leg of intersection).
Environmental concerns, specifically historically significant artifacts, have delayed this project
while staff and the consultant worked with State Historic Preservation Office (SHPO) to develop
an acceptable mitigation plan.
On September 23, 2015, the NWARPC awarded this project an additional $680,000 (80%) of
Surface Transportation Program — Attributable (STP -A) funds with a City match of $170,000
(20%) for a total of $850,000 for FFY 2016. This funding is for the Environmental, Right Of
Way and Utility phases of the Rupple Road project.
The City received another $3,262,401 of Federal -aid from Surface Transportation Block Grant
Program — Attributable (STBGP-A) for FFY 2017. Total Federal -aid STBGP-A funding for this
project is now $4,228,704.00 with a City match of $845,740.00.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DISCUSSION:
The majority of the cost of Supplemental Agreement #2 (approximately $225,000) is for
Construction Inspection and Management of the construction work. Since this is a federally
funded project, significant manpower and documentation is required to insure compliance with
federal requirements and regulations so that no reimbursement by federal funds is jeopardized.
This supplement agreement also covers costs for additional design services required during the
land acquisition phase and bridge lighting as well as some increased costs of mitigation services
due to approximately a year delay before starting the archeological work.
BUDGET/STAFF IMPACT:
This project is based on an Agreement Of Understanding with AHTD in which Federal Aid
money will pay 80% of the contract amount and the City will pay 20%. The Federal portion will
be paid from the Surface Transportation Block Grant Program -Attributable (STBGP-A) funds.
City funds will be from the Transportation Bond Program. The cost of the services included in
Supplemental Agreement No. 2 will not exceed $307,167.00, with the City's share being 20% or
$61,433.00.
Attachments:
Supplemental Agreement No. 2 for Engineering Services
Purchase Order (draft)
Supplemental Agreement No. 2
ArDOT Job No. 040657
FEDERAL AID PROJECT (FAP) NO. STPU-9142(36)
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd)(Fayetteville)(S)
Date: 19,- 8—FT
WHEREAS, the City of Fayetteville and Garver, LLC (Garver) entered into an
Agreement for Engineering Services on February 18, 2014; and,
WHEREAS, the City of Fayetteville approved Supplemental Agreement No. 1 on
March 15, 2016 to add Phase II Archeological Testing and Phase III Archeological
Mitigation; and
WHEREAS, negotiations with the property owner for right-of-way acquisition has
resulted in revisions to the plans and additional Hydrologic and Hydraulic studies; and
WHEREAS, the City of Fayetteville has determined that Garver is qualified and
capable of performing additional engineering services during construction,
NOW THEREFORE, the following modifications will be made to the Agreement to
include the described additional items of work:
MODIFICATIONS:
1. The "Contract Ceiling Price" (Section 1.2) is increased by $307,167 from
$807,945 to $1,115,112.
2. The "Title I Services Ceiling Price (Section 1.12) is increased by $83,658 from
$807,945 to $891,603.
3. The "Title II Services Ceiling Price" (Section 1.15) for this agreement is
$223,509.
4. The "Title I Fixed Fee" (Section 3.4) is increased by $5,678 from $32,430 to
$38,108.
5. The completion date (Section 17.1) is modified and extended to include bidding
and construction related services to be December 31, 2018.
6. See Attachment A for the additions to the scope of services for Section 7.8
Roadway Design and Plans, Section 7.9 Bridge Design and Plans, Section 9
Title II Services to be Provided by Consultant, and Section 13.5 Title II Services
Deliverables.
Page 1 of 2
7. See Attachment A-1 for modifications to Appendix A — Justification of Fees and
Costs.
8. See Attachment B for a Subconsultant Supplemental Agreement with Flat Earth
Archeology, LLC to increase the Subconsultant contract "Ceiling Price"
(Appendix B-2 Section 3.5) by $30,562 from $451,014 to $481,576.
9. See Attachment B-1 for modifications to the Justification of Fees and Costs for
the Flat Earth Archeology, LLC Subconsultant Supplemental Agreement.
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 2, to
be effective upon the date set out above.
GARVER, LLC
BY: -
Ronald S. Petrie, PE
Sr. Project Manager
Page 2 of 2
ATTACHMENT A
Supplemental Agreement No. -2
Add the following items to Agreement Sections 7.8 and 7.9:
7.8. Roadway Design and Plans
State Job No. 040657
Federal Aid Project No. STPU-9142(36)
7.8.9. Waterline Relocation: Prepare plan & profile sheets for the relocation of a 12" waterline
located adjacentto roadway corridorfrom Starry Night Drive to Mount Comfort Road complete
with details, specifications, and quantities.
7.8.10. Driveway Relocation: Modify the plan & profile sheets, drainage design, and quantities as
necessary to relocate the driveway to the Hazen resident as directed by the Owner.
7.9. Bridge Design and Plans
7.9.6. Additional Hydrology & Hydraulics Services: Provide modifications to the HEC -RAS model
to study the effects of the water surface elevation for the potential scenario of leaving the
existing Hamestring Creek Bridge in place to be utilized for adjacent property access.
Prepare exhibits and a letter report of the findings.
7.9.7. Bridge Lighting: Prepare lighting plans for fixtures to be installed on the bridge barrier walls
including superstructure and barrier details, electrical layout plan & details, specifications,
and quantities. Garver will provide a basic lighting analysis for IES criteria verification.
Agreement Section 9 shall be removed and replaced in its entirety with the following:
9. TITLE II SERVICES TO BE PROVIDED BY CONSULTANT
During the construction phase of work, Garver will accomplish the following:
9.1. Provide construction engineering and construction inspection and other construction engineering
support as required. Construction phase services will be provided in accordance with ARDOT
Standard Specifications for Highway Construction (latest edition), Manual of Field Sampling and
Testing Procedures, and Resident Engineer's Manual and with the plans, specifications, and all other
applicable FHWA and ARDOT procedures for this project.
9.2. When requested, provide design related solutions to construction problems and issues that may
arise.
9.3. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting.
9.4. Prepare for and attend utilities coordination meeting.
9.5. Attend progress/coordination meetings with the Owner/Contractor.
9.6. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by Garver on the shop drawings during this review will not relieve Contractor from
compliance with requirements of the drawings and specifications. The check will only be for review of
general conformance with the design concept of the project and general compliance with the information
given in the contract documents. The Contractor will be responsible for confirming and correlating all
ATTACHMENT A
Supplemental Agreement No. -2
State Job No. 040657
Federal Aid Project No. STPU-9142(36)
quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating
his work with that of all other trades, and performing his work in a safe and satisfactory manner. Garver's
review shall not constitute approval of safety precautions or constitute approval of construction
means, methods, techniques, sequences, procedures, or assembly of various components. When
certification of performance characteristics of materials, systems, or equipment is required by the
Contract Documents, either directly or implied for a complete and workable system, Garver shall be
entitled to rely upon such submittal or implied certification to establish that the materials, systems, or
equipment will meet the performance criteria required by the Contract Documents.
9.7. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications
(respond to RFIs) regarding the construction contract documents.
9.8. Prepare progress payment requests based on the actual quantities of contract items completed
and accepted, and will make a recommendation to the Owner regarding payment. Pay Applications
and Documentation to meet ARDOT requirements.
9.9. Maintain a set of working drawings during construction.
9.10. Prepare and furnish record drawings when construction is complete
9.11. Provide part-time resident construction observation services for the 300 -calendar -day construction
contract performance time. The proposed fee is based on approximately 4 hours per day, 5 days
per week, during the 300 -calendar -day construction contract performance time. If the construction
time extends beyond the time established in this agreement or if the Owner wishes to increase the
time or frequency of the observation, the Owner will pay Garver an additional fee agreed to by the
Owner and Garver.
9.12. Provide coordination with the Owner's geotechnical consultant for Construction Materials Testing
services.
9.13. When authorized by the Owner, prepare change orders for changes in the work from that originally
provided for in the construction contract documents. If redesign or substantial engineering or
surveying is required in the preparation of these change order documents, the Owner will pay Garver
an additional fee to be agreed upon by the Owner and Garver.
9.14. Participate in final project inspection, prepare punch list, review final project closing documents,
and submit final pay request.
9.15. Construction observation services will be provided by Garver's Resident Project Representative,
who will provide or accomplish the following:
• Consult with and advise the Owner during the construction period.
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with the Owner.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop drawings
and submittals, and other appropriate information.
• Maintain a project diary that will contain information pertinent to each site visit.
In performing construction observation services, Garver will endeavor to protect the Owner against
defects and deficiencies in the work of the Contractor(s); but Garver cannot guarantee the performance
of the Contractor(s), nor be responsible for the actual supervision of construction operations or for the
safety measures that the Contractor(s) takes or should take. However, if at any time during
construction Garver observes that the Contractor's work does not comply with the construction
contract documents, Garver will notify the Contractor of such non-compliance and instruct him/her to
correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the
ATTACHMENT A
Supplemental Agreement No. -2
State Job No. 040657
Federal Aid Project No. STPU-9142(36)
observance, the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Garver will notify the Owner immediately, so that appropriate action under the
Owner's contract with the Contractor can be taken.
Add the following items to Agreement Section 13:
13. DELIVERABLES
13.5. Title II Services
13.5.1. Approved shop drawings/submittals from the Contractor (2 copies)
13.5.2. Hard copy set of Record Drawings (1 copy)
13.5.3. Electronic Files as requested.
ATTACHMENT A-1
SUPPLEMENTAL AGREEMENT 2 - Justification of Costs and Fees Revision
November 30, 2017
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd.)(Fayetteville) (S)
Job 040657
SUMMARY
PROJECT ADMINISTRATION
HOURS
SALARY
FEE
EXPENSES
TOTAL
Garver
91
$6,263
$752
$644
$7,659
SA #2 - Garver
33
$3,922
1 $471
$31
$4,424
SURVEYS
HOURS
SALARY
I FEE
EXPENSES
TOTAL
Garver
256
$16,981
$2,038
$2,763
$21,782
TRAFFIC STUDY
HOURS
SALARY
I FEE
EXPENSES
TOTAL
Garver
40
$5,424
$651
1 $31
1 $6,106
ENVIRONMENTAL
HOURS
SALARY
FEE
EXPENSES
TOTAL
Garver
594
$59,797
$7,176
$1,978
$68,951
SA#1-Garver
(157)
($15,342)
($1,841)
$21,235
$4,052
SA #1 - Flat Earth Archeology, LLC (Subconsultant Agreement)
15,066
$298,920
$20,000
$132,094
$451,014
SA #2 - Flat Earth Archeology, LLC (Subconsultant Agreement)
0
$30,643
$0
($81)
$30,562
GEOTECHNICAL INVESTIGATION
HOURS
SALARY
I FEE
I EXPENSES
TOTAL
GHBW (Subconsultant Agreement)
258
$20,631
$2,476
$3,509
$26,615
BRIDGE
HOURS
SALARY
FEE
EXPENSES
TOTAL
Garver
910
$95,856
$11,503
$600
$107,959
SA #2 - Garver (Lighting and Additional H&H)
157
$18,681
$2,242
$21
$20,944'
ROADWAY DESIGN, PLANS, AND SPECS
HOURS
SALARY
FEE
EXPENSES
TOTAL
Garver
977
$86,386
$10,366
$306
$97,058
SA #2 - Garver (Additional Services)
202
$24,708
$2,965
$55
$27,728
ROW
HOURS
SALARY
FEE
EXPENSES
TOTAL
Garver
124
$10,522
$1,263
$30
$11,815
BIDDING
HOURS
SALARY
FEE
EXPENSES
TOTAL
Garver
37
$4,348
$522
$64
$4,934
TITLE II
HOURS
SALARY
FEE I
EXPENSES
TOTAL
SA #2 - Garver
1,350 1
$222,016 1
$0 1
$1,493
1 $223,509
PROJECT TOTALS
HOURS
SALARY
FEE
EXPENSES
TOTAL
Garver
4,614
$539,562
$38,108
$29,251
$606,921
GHBW
258
$20,631
$2,476
$3,509
$26,615
Flat Earth Archeology, LLC
15,066
$329,563
$20,000
$132,013
$481,576
Original Total
3,287
$306,208
$36,747
$9,925
$352,879
SA#1 Total
14,909
$283,578
$18,159
$153,329
$455,066
SA#2 Total
1,742
$299,970
$5,678
$1,519
$307,167
Project Total
19,938
$889,756
$60,584
$164,773
$1,115,112
1 of 6
SUPPLEMENTAL AGREEMENT 2 - Justification of Costs and Fees Revision
November 30, 2017
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd.)(Fayetteville) (S)
Job 040657
PROJECT ADMINISTRATION
2of6
MANHOURS
TASK
SPM PM ADMIN4
ADMIN3
ADMIN2
ADMIN1
TOTAL
Project Management
3 6
9
Meetings
0
]Invoice Processor
8
10
4
22
Administrative Support
2
2
Total MH - Project Administration
11 6 0
0
10
6
33
LABOR COSTS
]Description (Billing Class)
Rate
MH
Amount
;SPM - Project Manager (E -6/E-5)
$68.10
11
$749
IPM - Project Manager (E -3/E-4)
$44.20
6
$265
,ADMIN2 - Sr. Admin. Assistant (X-2)
$23.60
10
$236
ADMIN1 - Admin. Assistant (X-1)
$19.00
6
$114
Subtotal
$1,364
Overhead
187.57%
$2,558
Subtotal
$3,922
Fee
$471
Subtotal Labor Costs
$4,393
EXPENSES
ITEM
Quantity
Unit
Rate
Amount
Printing (8 1/2 x 11 B&W)
310
each
$0.10
$31
Printing (11 x 17 Color)
0
each
$1.30
$0
Mileage
0
mile
$0.56
$0
Subtotal Direct Costs
$31
TOTAL COSTS - PROJECT ADMINISTRATION
$4,424
BASIS OF ESTIMATE - PROJECT ADMINISTRATION
]Description
Adds 12 months of administration for invoicing
2of6
SUPPLEMENTAL AGREEMENT 2 - Justification of Costs and Fees Revision
November 30, 2017
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd.)(Fayetteville) (S)
Job 040657
BRIDGE - LIGHTING
3of6
MANHOURS
TASK
SPM PM
PE DE
TECH
ADMIN
TOTAL
Bridge Design
Update Bridge Layout
2
4
6
Revise Bridge Quantities
2
2
4
Superstructure and Barrier Details
8
14
22
QA/QC Review
4 4
8
dElectrical Design
Electrical Layout Plan
40
40
Electrical Lighting Details
12
12
Specifications
6
6
QA/QC Review
6
8
14
Total MH - Design, Plans, and Specsj
10 16
66 0
20
0
112
LABOR COSTS
Description (Billing Class)
Rate
MH
Amount
SPM - Project Manager (E -5/E-6)
$68.10
10
$681
PM - Project Manager (E -3/E-4)
$44.20
16
$707
PE - Project Engineer (E-2)
$36.00
66
$2,376
DE - Design Engineer (E-1)
$28.00
0
$0
ST - Senior Technician (T-2)
$28.00
20
$560
Subtotal
$4,324
Overhead
187.57%
$8,111
Subtotal
$12,435
Fee
$1,492
Subtotal Labor Costs
$13,927
EXPENSES
ITEM
Quantity
Unit
Rate
Amount
Printing (11x17 B&1/)
85
each
$0.20
$17
(Miscellaneous (Courier)
0
each
$12.00
$0
Subtotal Direct Costs
$17
TOTAL COSTS - BRIDGE - LIGHTING
$13,944
BASIS OF ESTIMATE - BRIDGE -LIGHTING
3of6
SUPPLEMENTAL AGREEMENT 2 - Justification of Costs and Fees Revision
November 30, 2017
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd.)(Fayetteville) (S;
Job 040657
BRIDGE - H&H
4of6
MANHOURS
TASK
SPM PM
PE DE TECH
ADMIN
TOTAL
IHamestring Creek H & H - Rupple Existing Bridge
Bridge data input modification
2 6
8
Modify cross sections for various scenarios
2 16
18
Prepare Exhibits of Results
1 8
2
11
Coordination with client and property owner
4 4
8
Total MH - Design, Plans, and Specs
9 34
0 0 2
0
45
LABOR COSTS
Description (Billing Class)
Rate
MH
Amount
SPM - Project Manager (E -5/E-6)
$68.10
9
$613
PM - Project Manager (E -3/E-4)
$44.20
34
$1,503
PE - Project Engineer (E-2)
$36.00
0
$0
DE - Design Engineer (E-1)
$28.00
0
$0
ST - Senior Technician (T-2)
$28.00
2
$56
Subtotal
$2,172
Overhead
187.57%
$4,074
Subtotal
$6,246
Fee
$750
Subtotal Labor Costsi
$6,996
EXPENSES
IITEM
Quantity Unit
Rate
Amount
Printing (11x17 B&W)
20 each
$0.20
$4
Miscellaneous (Courier)
0 each
$12.00
$0
Subtotal Direct Costs
$4
TOTAL COSTS - BRIDGE - H&H
$7,000
BASIS OF ESTIMATE - BRIDGE - H&H
4of6
SUPPLEMENTAL AGREEMENT 2 - Justification of Costs and Fees Revision
November 30, 2017
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd.)(Fayetteville) (S;
Job 040657
DESIGN, PLANS, AND SPECIFICATIONS - ADDITIONAL SERVICES
5 of 6
MANHOURS
TASK
SPM PM
PE DE TECH
ADMIN
TOTAL
Waterline Relocation
P&P Sheets
4 30
20
54
Typical Details
6
8
14
Coordination with Fayetteville Water & Sewer
4 6
10
Quantities
6
6
(Driveway/Storm Sewer Design - Property Owner
Drainage Calculations
24
24
P&P Sheets
4 30
16
50
Quantities
12
12
City/Property Owner Coordination
16 16
32
28 130
0 0 44
0
202
LABOR COSTS
Description (Billing Class)
Rate
MH
Amount
SPM - Project Manager (E -5/E-6)
$68.10
28
$1,907
I'M - Project Manager (E -3/E-4)
$44.20
130
$5,746
PE - Project Engineer (E-2)
$36.00
0
$0
DE - Design Engineer (E-1)
$28.00
0
$0
TECH - Technician (T-1)
1 $21.33
44
$939
ADMIN - Administrative Assistant (X-1)
1 $19.00
0
$0
Subtotal
$8,592
Overhead
187.57%
$16,116
Subtotal
$24,708
Fee
$2,965
Subtotal Labor Costs
$27,673
EXPENSES
ITEM
Quantity Unit
Rate
Amount
(Printing (11x17 B&W)
90 each
$0.20
$18
'Printing (8.5x11)
50 each
$0.10
$5
Mileage
60 miles
$0.535
$32
(Miscellaneous (Courier)
0 each
$12.00
$0
Subtotal Direct Costs
$55
TOTAL COSTS - DESIGN, PLANS, AND SPECIFICATIONS - ADDITIONAL SERVICES
$27,728
BASIS OF ESTIMATE - DESIGN, PLANS, AND SPECIFICATIONS - ADDITIONAL SERVICES
(Note: The manhour estimate is based on a 13 point review by ARDOT
5 of 6
SUPPLEMENTAL AGREEMENT 2 - Justification of Costs and Fees Revision
November 30, 2017
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd.)(Fayetteville) (S)
Job 040657
TITLE 11 SERVICES
MANHOURS
TASK
SPM
PM
PE SCO
RCO
CO
TOTAL
'Title II Services
Prepare, Attend and Document Preconstruction Meeting
2
4
2
4
12
Supplemental Utility Coordination
8
6
14
Review Contractor's Schedules
6
6
Review and Respond to Contractor's Shop Drawings/Bridge
2
12
14
Review and Respond to Contractor's Shop Drawings/Roadway
12
12
Monthly Progress Meetings with Contractor and City (11 Months)
6
32
12
32
82
Site Visits and Support of City/Resident
12
40
20
72
Resident Construction Observation (214 Working Days - Avg. 4 hrs/day)
856
856
Coordination with Contractor/RFI Responses
24
24
Review and Process Daily reports per ARDOT procedures (214 work days)
112
112
Review and Process Monthly Pay Requests per ARDOT procedures (11 Mos.)
2
30
12
44
Prepare and Submit Monthly Progress Reports (11 Months)
22
22
Prepare Change Orders
8
8
Substantial Completion Project Inspection and Punchlist
2
8
8
18
Final Project Inspection and Punchlist
6
6
12
Coordination with City/ARDOT
6
12
18
Coordination with Materials Testing Firm
6
6
Record Drawings (Hardcopy and Electronic)
4
8
12
ADEQ Permit Renewals
2
4
6
Total MH - Title II Services
32
230
12 34
1,042
0
1.350
LABOR COSTS
Description (Biting Class)
Rate
MH
Amount
SPM - Sr. Project Manager (E -5/E-6)
$68.10
32
$2,179.
PM - Project Manager (E -3/E-4)
$44.20
230
$10,166
PE - Project Engineer (E-2)
$36.00
12
$432
SCO - Sr. Construction Observer (C-3)
$45.00
34
$1,530
RCO - Resident Construction Observer (C-2)
$37.00
1,042
$38,554
CO - Construction Observer (C-1)
1
$29.00
0
$0
Subtotal
$52,861
Title II Multiplier
3.20
$169,155
Subtotal
$222,016
Fee
$0
Subtotal Labor Costst
$222,016
EXPENSES
ITEM
Quantity
Unit
Rate
Amount
(Printing (11x17 B&W)
790
each
$0.20
$158
Mileage
2,450
miles
$0.535
$1,311
Miscellaneous (Courier)
2
each
$12.00
$24
Subtotal Direct Costs
$1,493
TOTAL COSTS - TITLE II SERVICES
$223,509
BASIS OF ESTIMATE -
TITLE II SERVICES
6of6
Supplemental Agreement No. 2
Subconsultant Agreement
ArDOT Job No. 040657
FEDERAL AID PROJECT (FAP) NO. STPD -9142(36)
W. Starry Night View - W. Mount Comfort Rd. (N. Rupple Rd)(Fayetteville)(S)
Date:/V J
WHEREAS, the City of Fayetteville and Garver, LLC (Garver) entered into an Agreement for
Engineering Services on February 18, 2014; and,
WHEREAS, the City of Fayetteville approved Supplemental Agreement No. 1 on March 15,
2016 to add Phase II Archeological Testing and Phase III Archeological Mitigation; and,
WHEREAS, Garver entered into a Subconsultant Agreement with Flat Earth Archeology, LLC
on February 23, 2016 to provide a significant portion of the services as specified in
Supplemental Agreement No. 1; and,
WHEREAS, the archeological work was delayed to late 2017 to allow right-of-way to be
acquired for the project,
NOW THEREFORE, the following modifications will be made to the Subconsultant
Agreement:
MODIFICATIONS:
1. The "Contract Ceiling Price" (Section 3.5) is increased by $30,562 from $451,014 to
$481,576.
2. See Attachment B-1 for modifications to Appendix B-1 (from Supplemental No. 1) —
Justification of fees and costs. The hourly rate for the Field/Laboratory Technician
shall be increased $2.00 from $15.00 per hour to $17.00 per hour which is within the
Subconsultant's Schedule of Salary Ranges.
IN WITNESS WHEREOF, the parties execute this Supplemental Subconsultant Agreement,
to be effective upon the date set out above.
GARVER, LLC
BY:
Ronald S. Petrie, VE
Sr. Project Manager
FLAT EARTH ARCHEOLOGY, LLC
BY:
44,iar�,.m, RPA —�
Principal/Office Manager
ATTACHMENT B - 1 - Justification of Costs and Fees
SUPPLEMENTAL SUBCONSULTANT AGREEMENT
November 30, 2017
W. Starry Night - W. Mount Comfort Rd. (N. Rupple Road)(Fayetteville)(S)
Job 040657
ARCHEOLOGICAL
1 of 1
MANHOURS
TASK
PR PM
CC
FLT i
EO
TOTAL
(Phase III Mitigation
Treatment Plan Preparation
34
34
Field Work (21 Field Techs, 2 Crew Chiefs, 1 PM)
528
1,056
11,088
12,672
Backhoe Stripping
40
80
40
160
Laboratory Analysis
1,600
1,600
Management/Coordination
120
120
Final Report
480
480
TOTAL MH - ARCHEOLOGICAL
0 1,162
1,096
12,768
40
15,066
LABOR COSTS
Category - Description
Rate
MH
Amount
PR - Principal
$40.00
0
$0
PM - Project Manager
$30.00
1,162
$34,860
CC- Field Crew Chief
$20.00
1,096
$21,920
FLT - Field/Laboratory Technician
`317 00
! 2,' R
21-,,,C 5C
EO - Equipment Operator
1
$20.00
40
$800
Subtotal
$274,636
Overhead
20.00%
$54,927
Subtotal
$329,563
Fee
$20,000
FCCM
0.00%
$0
Subtotal Labor Costs
$349,563
EXPENSES
IITEM
Quantity
Unit
Rate
Amount
Printing (8.5x11)
13,400
each
$0.10
$1,340
'Vehicle mileage
5,370
mile
$0.535
$2,873
Travel expenses (23 Staff Members for 80 calendar days)
1,840
day
$65.00
$119,600
(Backhoe equipment rental
5
day
$50.00
$250
(Radiocarbon Dating Tests (Beta Analytics)
3
each
$600.00
$1,800
(Protein/Lipid Residue Analysis Test (Paleo Research)
4
each
$500.00
$2,000
Pollen/Starch Analysis (Paleo Research)
2
each
$600.00
$1,200
Duration Fee (Arkansas Archeological Survey)
10.0
cu ft
$145.00
$1,450
Geomorphology Investigation and Report (University of Arkansas)
1
LS
$1,500.00
$1,500
Subtotal Expenses
$132,013
TOTAL AMENDED COSTS - ARCHEOLOGICAL
$481,576
SA#1 TOTAL COSTS -ARCHEOLOGICAL
$451,014
SA #2 TOTAL ADDITIONAL COSTS -ARCHEOLOGICAL
$30,562
1 of 1
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/0rg2 ENGINEERING (621)
2017
Requestor: Chris Brown
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Recognize Federal -aid funding of $245,734 for Professional Services for Supplemental Agreement No. 2 to the contract
with Garver, LLC. Move the City's matching funds of $61,433 from Subproject 1 to Subproject 3100.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
12/19/2017
2017-0687
3 GLf''ZJt ra, FeW
12/1/2017 4:11 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
Account Number
245,734 245,734
Increase / (Decrease)
Expense Revenue
Proiecf.Sub#
Project Sub
AT
v.20170707
Account Name
4470.800.8835-4309.00
245,734
06035
3100
RE
Federal Grants - Capital
4470.800.8835-5314.00
245,734 -
06035
3100
EX
Professional Services - :
4520.800.9556-5809.00
(61,433)
06035
1
EX
Street Improvements - Street Improvemei
4520.800.9556-5314.00
61,433
06035
3100
EX
Professional Services -
C:\Users\losmith\AppData\Roaming\L5\Temp\eeOf0834-1 e43-4812-8912-70cf393bb30a 1 of 1