HomeMy WebLinkAbout2017-12-28 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Agenda Session Tentative Agenda
Thursday, December 28, 2017
4:30 PM
City Hall Room 326
City Council Members
Adella Gray Ward I
Sarah Marsh Ward I
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Kyle Smith Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2017-0746
ELECTION OF VICE MAYOR
2. 2017-0540
MONTHLY FINANCIAL REPORT - PAUL BECKER
3. 2017-0683
REPORT OF THE FIREMEN'S AND POLICEMEN'S PENSION AND RELIEF
FUND
Agenda Additions
A. Consent:
A. 1 2016-0590
APPROVAL OF THE DECEMBER 19, 2017 CITY COUNCIL MEETING
MINUTES.
A.2 2017-0737
ARKANSAS DEPARTMENT OF TRANSPORTATION:
A RESOLUTION TO APPROVE AN AGREEMENT OF UNDERSTANDING
WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION FOR THE
ACCEPTANCE OF AN 80/20 ARKANSAS TRANSPORTATION
ALTERNATIVES PROGRAM FEDERAL -AID GRANT IN THE AMOUNT OF
$280,000.00 FOR THE INSTALLATION OF LIGHTING ALONG THE CATO
SPRINGS TRAIL, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: ARKANSAS DEPARTMENT OF TRANSPORTATION
BA ARKANSAS DEPARTMENT OF TRANSPORTATION
City of Fayetteville, Arkansas Page 2 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
A.3 2017-0743
BID #17-49 SUMMIT TRUCK GROUP:
A RESOLUTION TO AWARD BID #17-49 AND AUTHORIZE THE
PURCHASE OF THREE (3) INTERNATIONAL 7300 4X2 RECYCLING
TRUCKS WITH KANN BODIES IN THE TOTAL AMOUNT OF $507,300.00
FROM SUMMIT TRUCK GROUP OF LOWELL, ARKANSAS FOR USE BY
THE RECYCLING AND TRASH COLLECTION DIVISION
Attachments: BID #17-49 SUMMIT TRUCK GROUP
A.4 2017-0742
BID #17-64 WILLIAMS TRACTOR:
A RESOLUTION TO AWARD BID #17-64 AND AUTHORIZE THE
PURCHASE OF A BOBCAT S-595 SKID STEER AND 84 -INCH ANGLE
BROOM IN THE TOTAL AMOUNT OF $46,298.00 FROM WILLIAMS
TRACTOR OF FAYETTEVILLE, ARKANSAS FOR USE BY THE
RECYCLING AND TRASH COLLECTION DIVISION
Attachments: BID #17-64 WILLIAMS TRACTOR
A.5 2017-0714
BID #17-59 BULK CRUSHED ROCK SALT:
A RESOLUTION TO AWARD BID #17-59 AND AUTHORIZE THE
PURCHASE OF BULK CRUSHED ROCK SALT FROM CENTRAL SALT,
LLC FOR $73.00 PER TON FOR MATERIALS PICKED UP AND $75.65 PER
TON FOR MATERIALS DELIVERED AS NEEDED THROUGH THE 2018
WINTER SEASON
Attachments: BID #17-59 BULK CRUSHED ROCK SALT
A.6 2017-0710
BID #18-01 CUSTOM PAVEMENT MAINTENANCE AND SAFETY, LLC:
A RESOLUTION TO AWARD BID #18-01 AND AUTHORIZE THE
PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM CUSTOM
PAVEMENT MAINTENANCE AND SAFETY, LLC IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2018
Attachments: BID #18-01 CUSTOM PAVEMENT MAINTENANCE AND SAFETY, LLC
City of Fayetteville, Arkansas Page 3 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
A.7 2017-0711
BID #18-02 CURB AND GUTTER CONSTRUCTION:
A RESOLUTION TO AWARD BID #18-02 AND AUTHORIZE THE
PURCHASE OF CURB AND GUTTER CONSTRUCTION FROM
FOCHTMAN ENTERPRISES, INC. AS A PRIMARY SUPPLIER IN
VARIABLE AMOUNTS, AND AUTHORIZING THE USE OF OTHER
BIDDERS BASED ON PRICE AND AVAILABILITY, AS NEEDED THROUGH
THE END OF 2018
Attachments: BID #18-02 CURB AND GUTTER CONSTRUCTION
A.8 2017-0712
BID #18-03 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID #18-03 AND AUTHORIZE THE
PURCHASE OF TRUCK HAULING SERVICES FROM B&B ROOFING AND
CONSTRUCTION OF ARKANSAS, LLC AS PRIMARY SUPPLIER, AND TO
AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND
AVAILABILITY AS NEEDED THROUGH THE END OF 2018
Attachments: BID #18-03 TRUCK HAULING SERVICES
A.9 2017-0713
BID #18-04 CONCRETE PURCHASE:
A RESOLUTION TO AWARD BID #18-04 AND AUTHORIZE THE
PURCHASE OF CONCRETE FROM TUNE TRUCKING, INC. D/B/A TUNE
CONCRETE COMPANY AS PRIMARY SUPPLIER IN VARIABLE
AMOUNTS AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED
ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF
2018
Attachments: BID #18-04 CONCRETE PURCHASE
City of Fayetteville, Arkansas Page 4 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
A.10 2017-0715
BID #18-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID #18-05 AND AUTHORIZE THE
PURCHASE OF AGGREGATE MATERIALS FROM HUNT ROGERS
MATERIALS, LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE
USE OF VARIOUS SECONDARY VENDORS AS NEEDED THROUGH THE
END OF 2018
Attachments: BID #18-05 AGGREGATE MATERIALS
A. 11 2017-0716
BID #18-07 HILLSIDE GRAVEL:
A RESOLUTION TO AWARD BID #18-07 AND AUTHORIZE THE
PURCHASE OF HILLSIDE GRAVEL FROM LES ROGERS, INC. IN
VARYING AMOUNTS AND FOR VARIABLE UNIT PRICES AS NEEDED
THROUGH THE END OF 2018
Attachments: BID #18-07 HILLSIDE GRAVEL
A.42 2017-0718
BID #18-08 PLASTIC DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #18-08 AND AUTHORIZE THE
PURCHASE OF PLASTIC DRAINAGE PIPE FROM FERGUSON
WATERWORKS AS THE PRIMARY SUPPLIER AND AUTHORIZING THE
USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, AS
NEEDED THROUGH THE END OF 2018
Attachments: BID #18-08 PLASTIC DRAINAGE PIPE
A.13 2017-0719
BID #18-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #18-09 AND AUTHORIZE THE
PURCHASE OF CONCRETE DRAINAGE PIPE FROM SCURLOCK
INDUSTRIES, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT
PRICES AS NEEDED THROUGH THE END OF 2018
Attachments: BID #18-09 CONCRETE DRAINAGE PIPE
City of Fayetteville, Arkansas Page 5 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
A.14 2017-0720
BID #18-10 SCREENED TOPSOIL:
A RESOLUTION TO AWARD BID #18-10 AND AUTHORIZE THE
PURCHASE OF SCREENED TOPSOIL FROM LES ROGERS, INC. AS
PRIMARY SUPPLIER AND SWEETSER CONSTRUCTION, INC. AS
SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING
PRICES AS NEEDED THROUGH THE END OF 2018
Attachments: BID #18-10 SCREENED TOPSOIL
A.15 2017-0721
BID #18-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID #18-11 AND AUTHORIZE THE
PURCHASE OF RETAINING WALL BLOCKS FROM VARIOUS VENDORS
FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2018
Attachments: BID #18-11 RETAINING WALL BLOCKS
A.16 2017-0722
BID #18-12 HIGH PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID #18-12 AND AUTHORIZE THE
PURCHASE OF HIGH PERFORMANCE COLD MIX ASPHALT FROM
HUTCHENS CONSTRUCTION CO. AS PRIMARY SUPPLIER AND ATLAS
ASPHALT, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS
AND FOR VARYING PRICES AS NEEDED THROUGH THE END OF 2018
Attachments: BID #18-12 HIGH PERFORMANCE COLD MIX ASPHALT
A.17 2017-0723
BID #18-13 CONSTRUCTION DEBRIS WASTE DISPOSAL SERVICES:
A RESOLUTION TO AWARD BID #18-13 AND AUTHORIZE THE
PURCHASE OF CONSTRUCTION DEBRIS WASTE DISPOSAL SERVICES
FROM HOLTZCLAW EXCAVATING, INC. IN THE AMOUNT OF $10.00
PER LOAD AS NEEDED THROUGH THE END OF 2018
Attachments: CONSTRUCTION DEBRIS WASTE DISPOSAL SERVICES
City of Fayetteville, Arkansas Page 6 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
A.18 2017-0724
BID #18-15 DECORATIVE FENCING:
A RESOLUTION
TO AWARD BID #18-15 AND AUTHORIZE THE
PURCHASE
OF
DECORATIVE
FENCING FROM THOMAS FENCE AS
PRIMARY
SUPPLIER
AND
ROBINSON FENCE AS SECONDARY
SUPPLIER
AND
AUTHORIZING
THE USE OF OTHER BIDDERS BASED
ON PRICE
AND
AVAILABILITY
AS NEEDED THROUGH THE END OF
2018
Attachments: BID #18-15 DECORATIVE FENCING
A.19 2017-0734
2018 T -HANGAR LEASE AGREEMENTS:
A RESOLUTION TO APPROVE T -HANGAR LEASE AGREEMENTS IN 2018
AT THE CURRENT RENTAL RATE OR AS ADJUSTED UPWARD BY THE
AIRPORT BOARD FOR ALL T -HANGARS RENTED AT THE
FAYETTEVILLE EXECUTIVE AIRPORT
Attachments: 2018 T -HANGAR LEASE AGREEMENTS
A.20 2017-0729
MCGOODWIN, WILLIAMS AND YATES, INC.:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH MCGOODWIN, WILLIAMS AND YATES,
INC. IN THE AMOUNT OF $573,309.00 FOR THE ENGINEERING DESIGN
OF THE EAST FAYETTEVILLE WATER SYSTEM IMPROVEMENTS AND
TOWNSHIP TANK PROJECT, AND APPROVING A CONTINGENCY IN
THE AMOUNT OF $57,331.00
Attachments: MCGOODWIN, WILLIAMS AND YATES, INC.
A. 21 2017-0611
833 NORTH CROSSOVER ROAD:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
AMOUNT OF $174,135.00 RECOGNIZING REVENUE FROM THE SALE OF
THE FIRE PREVENTION BUREAU AT 833 NORTH CROSSOVER ROAD
Attachments: 833 NORTH CROSSOVER ROAD
BA 833 NORTH CROSSOVER ROAD
City of Fayetteville, Arkansas Page 7 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
A.22 2017-0753
G&W DIESEL SERVICE, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2018 PIERCE
ARROW XT FIRE APPARATUS FROM G&W DIESEL SERVICE, INC. IN
THE AMOUNT OF $893,472.00 PLUS A PERFORMANCE AND PAYMENT
BOND AT A COST OF $3,000.00 PURSUANT TO THE
HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING
CONTRACT, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $15,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: G&W DIESEL SERVICE, INC.
BA G&W DIESEL SERVICE, INC.
A.23 2017-0754
BLACK HILLS ENERGY ARKANSAS, INC.:
A RESOLUTION TO APPROVE THE CONVEYANCE OF RIGHT OF WAY
AND EASEMENT TO BLACK HILLS ENERGY ARKANSAS, INC. ACROSS A
PORTION OF THE WEST SIDE WASTEWATER TREATMENT FACILITY
PROPERTY AND OTHER CITY -OWNED PROPERTY ALONG BROYLES
ROAD
Attachments: BLACK HILLS ENERGY ARKANSAS, INC.
A.24 2017-0756
ARKANSAS FIRE AND POLICE PENSION REVIEW BOARD:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
AMOUNT OF $1,600.00 RECOGNIZING REVENUE FROM THE ARKANSAS
FIRE AND POLICE PENSION REVIEW BOARD FOR THE FUTURE
SUPPLEMENTAL BENEFITS PAID TO PENSIONERS
Attachments: ARKANSAS FIRE AND POLICE PENSION REVIEW BOARD
BA ARKANSAS FIRE AND POLICE PENSION REVIEW BOARD
City of Fayetteville, Arkansas Page 8 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
A.25 2017-0689
WASHINGTON COUNTY JAIL SERVICES NINTH AMENDED
INTERLOCAL AGREEMENT:
A RESOLUTION TO APPROVE THE NINTH AMENDED INTERLOCAL
AGREEMENT FOR JAIL SERVICES WITH WASHINGTON COUNTY,
ARKANSAS CONTINUING THE BOOKING FEE AT $62.00 PER PRISONER
IN 2018
Attachments: WASHINGTON COUNTY JAIL SERVICES NINTH AMENDED INTERLOCAL AG
B. Unfinished Business:
B.l 2017-0703
ENERGY ACTION PLAN:
A RESOLUTION TO ACCEPT AND ADOPT AN ENERGY ACTION PLAN
FOR THE CITY OF FAYETTEVILLE
Attachments: ENERGY ACTION PLAN
ADDITIONAL ENERGY ACTION PLAN
This resolution was tabled to the January 2, 2018 City Council meeting.
C. Public Hearing:
C. 1 2017-0757
A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A
DILAPIDATED AND UNSAFE STRUCTURE ON PROPERTY OWNED BY
PAUL BRICKMAN LOCATED AT 171 EAST MEADOW STREET IN THE
CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET
ADJUSTMENT OF $4,715.00
Attachments: RAZE AND REMOVAL 171 E MEADOW STREET
BA RAZE AND REMOVAL 171 E MEADOW STREET
D. New Business:
City of Fayetteville, Arkansas Page 9 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
D. 1
D. 3
D. 4
2017-0705
AUTOMATIC ENGINEERING:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO
REPAIR QUOTE OF $208,198.00, PLUS ANY APPLICABLE
AUTOMATIC ENGINEERING TO REPAIR SEVEN AERATOR
FOR THE NOLAND WASTEWATER FACILITY
Attachments: AUTOMATIC ENGINEERING
')01'7-0'7f)'7
2018 ASPHALT MATERIALS:
ACCEPT A
TAX WITH
GEARBOXES
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING 2018 FOR THE PURCHASE OF
ASPHALT MATERIALS FOR USE BY THE TRANSPORTATION DIVISION,
BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES
Attachments: 2017-0707 Asphalt Bid Waver
2017-0706
2018 OVERLAY AND SIDEWALK PROJECTS:
A RESOLUTION TO APPROVE THE TRANSPORTATION DIVISION
OVERLAY AND SIDEWALK PROJECTS LIST FOR 2018
Attachments: 2018 OVERLAY AND SIDEWALK PROJECTS
2017-0761
RZN 17-5997 (690 W. WHILLOCK STAVOLDENHAUER):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN
REZONING PETITION RZN 17-5997 FOR APPROXIMATELY 0.54 ACRES
LOCATED AT 690 WEST WHILLOCK STREET FROM RSF-4,
RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RI -12,
RESIDENTIAL INTERMEDIATE, 12 UNITS PER ACRE
Attachments: RZN 17-5997 (690 W. WHILLOCK ST./MOLDENHAUER)
City of Fayetteville, Arkansas Page 10 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
D.5 2017-0749
RZN 17-6004 (1620 N. PORTER RD./REAGOR):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN
REZONING PETITION RZN 17-6004 FOR APPROXIMATELY 0.55 ACRES
LOCATED AT 1620 NORTH PORTER ROAD FROM RSF-4, RESIDENTIAL
SINGLE FAMILY, 4 UNITS PER ACRE TO RI -U, RESIDENTIAL
INTERMEDIATE -URBAN
Attachments: RZN 17-6004 (1620 N. PORTER RD./REAGOR)
D.6 2017-0748
RZN 17-6015 (SE OF 4847 W. WEDINGTON DR./LEISURE HOMES #2):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN
REZONING PETITION RZN 17-6015 FOR APPROXIMATELY 0.86 ACRES
LOCATED SOUTH OF WEDINGTON DRIVE BETWEEN 46TH STREET
AND BROYLES AVENUE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4
UNITS PER ACRE TO NC, NEIGHBORHOOD CONSERVATION
Attachments: RZN 17-6015 (SE OF 4847 W. WEDINGTON DR./LEISURE HOMES #2)
D.7 2017-0747
ADM 17-6010 (LOTS 24-42 & LOTS 68 & 69/TIMBER TRAILS SD):
AN ORDINANCE TO AMEND RESIDENTIAL PLANNED ZONING
DISTRICT 04-1154 TIMBER TRAILS TO ALLOW SINGLE FAMILY HOMES
ON LOTS 24-42, 68 AND 69
Attachments: ADM 17-6010 (LOTS 24-42 & LOTS 68 & 69/TIMBER TRAILS SD)
D.8 2017-0751
AMEND § 97.081 INTOXICATING BEVERAGES:
AN ORDINANCE TO AMEND § 97.081 INTOXICATING BEVERAGES IN
CHAPTER 97: PARKS AND RECREATION OF THE FAYETTEVILLE CODE
TO ALLOW THE MAYOR OR THE MAYOR'S DESIGNEE TO AUTHORIZE
THE CONSUMPTION, POSSESSION AND SALE OF ALCOHOLIC
BEVERAGES IN CITY PARKS DURING SPECIAL EVENTS
Attachments: AMEND § 97.081 INTOXICATING BEVERAGES
City of Fayetteville, Arkansas Page 11 Printed on 12/21/2017
City Council Agenda Session City Council Agenda Session Tentative December 28, 2017
Agenda
D.9 2017-0738
512 E REBECCA ST. DRAINAGE IMPROVEMENTS COST SHARE:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT
WITH BRADFORD AND ERIN WHEELER FOR THE INSTALLATION OF
DRAINAGE IMPROVEMENTS ALONG A PORTION OF EAST REBECCA
STREET WITH THE CITY OF FAYETTEVILLE'S SHARE OF THE COSTS
NOT TO EXCEED $40,387.06, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $5,000.00
Attachments: 512 E REBECCA ST. DRAINAGE IMPROVEMENTS
D.10 2017-0766
OZARK REGIONAL TRANSIT ADDITIONAL FUNDING:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE
AMOUNT OF $1225908.00 TO PROVIDE ADDITIONAL FUNDS TO
MAINTAIN OZARK REGIONAL TRANSIT SERVICES IN THE CITY OF
FAYETTEVILLE AT THE 2017 SERVICE LEVELS
Attachments: OZARK REGIONAL TRANSIT FAYETTEVILLE OPERATIONS
BA OZARK REGIONAL TRANSIT FAYETTEVILLE OPERATIONS
D. 11 2017-0755
OZARK REGIONAL TRANSIT, INC.
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVE A FIVE-YEAR CONTRACT WITH
OZARK REGIONAL TRANSIT, INC. IN THE AMOUNT OF $300,000.00 IN
2018, AND SUBJECT TO ANNUAL BUDGET APPROVAL IN FUTURE
YEARS, FOR PUBLIC TRANSIT SERVICES FOR FAYETTEVILLE
RESIDENTS
Attachments: OZARK REGIONAL TRANSIT, INC.
D.12 2017-0730
2018 RULES OF ORDER AND PROCEDURE:
A RESOLUTION TO ADOPT THE RULES OF ORDER AND PROCEDURE
OF THE FAYETTEVILLE CITY COUNCIL FOR 2018
Attachments: 2018 RULES OF ORDER AND PROCEDURE
City of Fayetteville, Arkansas Page 12 Printed on 1212112017
City Council Agenda Session City Council Agenda Session Tentative
Agenda
E. City Council Agenda Session Presentations:
F. City Council Tour:
G. Announcements:
H. Adjournment
December 28, 2017
City of Fayetteville, Arkansas Page 13 Printed on 1212112017