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HomeMy WebLinkAbout245-17 RESOLUTION� FAYFT) 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 245-17 File Number: 2017-0641 2018 ANNUAL BUDGET AND WORK PROGRAM: A RESOLUTION TO ADOPT THE 2018 ANNUAL BUDGET AND WORK PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2018 Annual Budget and Work Program. A copy of the Budget is attached to this Resolution and made a part hereof. PASSED and APPROVED on 11/21/2017 Attest: Sondra E. Smith, City Clerk i Seer �`�C� 4• f rw , I' 111'ETiEVII.1-1 z}� Ce Page 1 Printed on 11/27/17 City of Fayetteville Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-6323 Text File — File Number: 2017-0641 Agenda Date: 11/21/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 9 2018 ANNUAL BUDGET AND WORK PROGRAM: A RESOLUTION TO ADOPT THE 2018 ANNUAL BUDGET AND WORK PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2018 Annual Budget and Work Program. A copy of the Budget is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 1112712017 City of Fayetteville Staff Review Form 2017-0641 Legistar File ID 11/21/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Kevin Springer 11/3/2017 Budget & Information Management / Finance & Internal Services Department Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION ADOPTING THE 2018 ANNUAL BUDGET AND WORK PROGRAM Budget Impact: Citywide Account Number Fund Project Number Project Title Budgeted Item? NA Current Budget $ Funds Obligated $ Current Balance $ - Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ - V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: CITY OF FAYETTEVILLE t :s ARKANSAS MEETING OF NOVEMBER 21, 2017 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Paul A. Becker, Chief Financial Officer FROM: Kevin Springer, Budget Director DATE: November 3, 2017 CITY COUNCIL MEMO SUBJECT: Proposed 2018 Annual Budget & Work Program RECOMMENDATION: Consider the Proposed 2018 Annual Budget & Work Program for adoption by the November 21, 2017 City Council meeting. BACKGROUND/DISCUSSION: The Proposed 2018 Annual Budget & Work Program will be distributed to City Council on Tuesday, November 14, 2017. Listed below is a schedule of hearing dates for the Proposed 2018 Annual Budget & Work Program. If you have any questions concerning the Proposed 2018 Annual Budget & Work Program, please feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer at 575-8226. Thank you for your attention to this matter. BUDGET/STAFF IMPACT: Attachments: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 2018 ►A►nnual Budget & Work Program AftCITY OF FAYETTEVILLE ARKANSAS e Left Blank Intentional City of Fayetteville, Arkansas 2018 Annual Budget and Work Program City -Council and Other Elected Officials Adella Gray, Ward 1 - Position 1 Sarah Marsh, Ward 1 - Position 2 Mark Kinion, Ward 2 - Position 1 Matthew Petty, Ward 2 - Position 2 Justin Tennant, Ward 3 - Position 1 Sarah Bunch, Ward 3 - Position 2 John La Tour, Ward 4 - Position 1 Alan Long, Ward 4 - Position 2 Kit Williams, City Attorney Sondra Smith, City Clerk/Treasurer William A. Storey, District Judge Submitted by Lioneld Jordan, Mayor Don Marr, Chief of Staff Paul A. Becker, Chief Financial Officer Greg Tabor, Police Chief David Dayringer, Fire Chief Prepared by Kevin Springer, Budget Director Barbara Fell, Senior Research Analyst Liz Hutchens, Financial Analyst Iw;o CITY OF FAYETTEV I LLE ARKANSAS VISION STATEMENT To keep Fayetteville a vibrant and welcoming city that encourages diversity, creativity, and innovation while providing our citizens the opportunity to thrive. City of Fayetteville, Arkansas Table of contents Budget Messaae, Transmittal Memo from the Mayor to Council...................................I-II Budget Executive Summary ...................................................III -xi Community overview........................................................xII-xIx ManagementAgenda.........................................................xx-xxix BudgetResolution.............................................................xxx BuduetPro_c_ess and Policies: BudgetProcess................................................................1-2 BudgetFlowchart................................................................3 Financial Policies: RevenuePolicy................................................................4 Expenditure Policy..........................................................4-5 DebtPolicy...................................................................5 ReservePolicy................................................................5 Investment and Cash Management Policy.......................................5-6 Capital Improvement Policy....................................................6 Financial Reporting Policy....................................................6 Administrative Procedures to Adjust the Approved Budget .......................7-8 Budget Organizational structure..............................................9-10 Consolidated Fund - Department - Program structure .............................11 Fund Summaries: Chart of Fund Types - Governmental.............................................13 Chart of Fund Types - Proprietary & Fiduciary..................................14 sources and uses of Funds ..................................... - ............... 15 Multi -Year Comparison - Adopted Budget Expenditures ............................16 Governmental Funds: General Fund (1010): Fund Description........................................................17-25 Fund summary...............................................................26 Categorysummary........................................................27-37 Special Revenue Funds: street Fund (2100): Fund Description........................................................39-40 Fundsummary...............................................................41 Category Summary.... ........ ........ .............................. 42-43 Parking Fund (2130): FundDescription...........................................................45 Fundsummary...............................................................46 Category summary...........................................................47 Community Development Block Grant Fund (2180): FundDescription...........................................................49 Fundsummary...............................................................50 Category Summary........................................................51-52 Special State Grants Fund (2230): Fund Description...........................................................53 Fundsummary...............................................................54 Category summary...........................................................55 City of Fayetteville, Arkansas Table of Contents Energy Block Grant Fund (2240): Fund Description...........................................................57 FundSummary...............................................................58 CategorySummary...........................................................59 Parks Development Fund (2250): Fund Description................................................,..........61 FundSummary .................... .....................................62 Categorysummary ........................................................63 Impact Fee Fund (2300): FundDescription...........................................................65 FundSummary...............................................................66 CategorySummary .......................................... ...............67 Drug Law Enforcement Fund (2930): FundDescription...........................................................69 FundSummary...............................................................70 category Summary...........................................................71 Debt Service Funds: TIF Bond Fund (3370): Fund Description...........................................................73 FundSummary........................................................... ..74 category Summary...........................................................75 Parking Deck Bond Fund (3380): FundDescription...........................................................77 FundSummary...............................................................78 categorySummary...........................................................79 HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Description.. ......................................................... 81 FundSummary...............................................................82 CategorySummary...........................................................83 Sales Tax Bond Fund (3440): Fund Description...........................................................85 FundSummary ................................. ............................86 Category Summary...........................................................87 Library Expansion Bond Fund (3450): FundDescription...........................................................89 FundSummary...............................................................90 CategorySummary...........................................................91 Capital Projects Funds: Library Expansion Construction Fund (4150): FundDescription...........................................................93 FundSummary...............................................................94 Category Summary...........................................................95 Replacement & Disaster Recovery Fund (4270): FundDescription...........................................................97 FundSummary...............................................................98 CategorySummary...........................................................99 Sales Tax Capital Improvements Fund (4470): Fund Description..........................................................101 Fundsummary..............................................................102 Category Summary......................................................103-105 Capital Budget..... ................................................... 106-107 City of Fayetteville, Arkansas Table of Contents Sales Tax Construction Bond Fund (4520): Fund Description..........................................................109 FundSummary..............................................................110 CategorySummary..........................................................111 Parking Deck Project Fund (4560): Fund Description..........................................................113 Fundsummary..............................................................114 CategorySummary..........................................................115 HMR Bonds 2014 Capital Project Fund (4570): Fund Description..........................................................117 Fundsummary..............................................................118 Category Summary..........................................................119 Enterprise Funds: water & Sewer Fund (5400): Fund Description......................................................121-123 operating Budget......................................................124-125 Category summary......................................................126-129 Recycling & Trash Collection Fund (5500): FundDescription ................................... ................... 131-132 Operating Budget ........... ........................................... 133-134 Category summary ................ ...................................... 135-136 Airport Fund (5550): Fund Description .......... ............................................ 137-138 operating Budget ........................ .............................. 139-140 Category Summary..........................................................141 Trust Funds: Police Pension Fund (6800): Fund Description..........................................................143 operating Budget..........................................................144 Category summary..........................................................145 Fire Pension Fund (6810): Fund Description..........................................................147 operating Budget..........................................................148 Category summary..........................................................149 Internal service Funds: shop Fund (9700): Fund Description..........................................................151 Operating Budget ....... ............ ................................... 152-153 Category summary..........................................................154 Personnel Summary: Personnel Summary by organization Chart.......................................155 Personnel Summary by Funding Source(FTE).....................................156 Personnel variation Summary..................................................157 Personnel History by Funding Source...........................................158 Personnel summary by Funding Source (Program).............................159-161 Personnel summary by Activity (FTE)...........................................162 Personnel History by Activity................................................163 Personnel Detail by Activity & Division...................................164-176 City of Fayetteville, Arkansas Table of Contents Capital & Debt: Capital Improvements Program Introduction.................................177-181 Capital Improvements Program Directional Information ......................182-184 Capital Projects summary(2018)...............................................185 Capital Projects Project Summary Detail(2018-2022).......................186-189 Capital Budget(2018).....................................................190-205 Capital Project operating Impacts(2018-2022).............................206-213 DebtPosition.................................................................214 Description of outstanding Bonds..........................................215-216 schedule of Bonds outstanding.................................................217 Debt service Payment Schedule.................................................218 Legal Debt Margin Computation.................................................219 Debt to Maturity schedule.....................................................220 Division overviews and Performance Measures: General Government & Miscellaneous Activity...............................221-224 Finance & Internal services Activity......................................225-227 Police Activity...............................................................228 FireActivity.................................................................229 Community Planning & Engineering Activity.................................230-234 Transportation Activity...................................................235-236 Parks & Recreation Activity...................................................237 Business -Type Activity....................................................238-240 Appendix: organizational Chart..........................................................241 List of Elected officials, Administrative officials, & Management staff ....... 242 outside Agency Funding........................................................243 Acronyms.............. ................ .............. ...................... 244-246 Glossary............ ................................................. .....247-252 Index: Index.......................................................................253-256 IVA CITY OF FAYETTEVILLE ARKANSAS November 21, 2017 Members of City Council and Citizens of Fayetteville I am pleased to submit my adopted budget for 2018 for the City of Fayetteville. This budget has been prepared in accordance with the Arkansas Statutes and City Ordinances that require the Mayor, under the aldermanic form of government, to submit to the City Council the annual budget for approval. This budget allocates necessary funding for all municipal operations as well as necessary adjustments to the Capital Improvements Program for 2018. Once again, the current budget was formulated in the context of my primary budget goals considering current economic conditions. 2018 Budgetary Goals My primary goals for 2018 are as follows: • To present a budget with no new program requests and which includes only necessary divisional increases • To provide the same or increased levels of service to the citizens as previously delivered • To continue to provide services to the citizens in the most efficient and effective manner possible • To fund needed Capital Improvements as can be afforded • To present a General Fund operating budget that is balanced with operating revenue estimates Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Financial Environment The local economic conditions in Fayetteville have again been very good in fiscal 2017. City sales taxes are up approximately 4.78% compared to 2016 actuals through July, 2017. The City has also seen increased activity in large scale development as well as in the commercial sector during 2017. Unemployment is at 2.4% for September, which compares favorably to the rest of the State and Nation. Even though economic conditions continue to improve, this budget has been formulated on conservative revenue and expenditure estimates. I have not included a salary increase in my adopted budget. At the close of the 2017 fiscal year, I intend to analyze the City's financial position and if at all possible recommend a salary package for employees to the City Council. Conclusion I believe that this budget is based on realistic revenue and expenditure estimates. This budget continues to provide for the best possible level of services while still providing sufficient reserves to meet possible economic downturns in revenue. 2017 once again has been a very busy year for the City. With your support we have accomplished many things. With the combined efforts of this Administration and City Council support, I am confident that we will again meet the challenges facing the City while continuing to provide our citizens superior service levels. Lioneld Jordan, Mayor ►i CITY OF FAYETTEVILLE ARKANSAS November 21, 2017 Mayor Lioneld Jordan, Members of the City Council and Citizens of Fayetteville: The budget being presented is a 2018 operating budget. It does not include re - budgets that represent programs approved and appropriated in prior years which as of the end of fiscal 2017 remain uncompleted. Re -budgets also include amounts generated by previous bond issues in the Capital Project Funds which remain unspent as of December 31, 2017. Total re -budgets are likely to exceed $60,000,000. These re - budgets will be presented for addition to the 2018 operating budget early in the first quarter of 2018. The 2017 economy in Fayetteville has been robust. By year end, City and County Sales Taxes are expected to increase approximately 4.2% over prior year collections. Forecasted 2018 sales taxes are expected to be approximately 2.0% over that amount. Residential and commercial building starts have been very strong in 2016. Permits should continue to increase into 2018 but at a slower pace. Water and Sewer revenue collections have increased in fiscal 2017 and are expected to increase by 3% in 2018. Fuel quantity sales at the Airport are significantly greater in 2017 than 2016. In 2018 Airport fuel sales are expected to increase slightly. Revenue projections for 2017 HMR tax collections are estimated to be approximately 3.0% over 2016 and revenues for 2018 are expected to be equal to 2017 collections. Franchise fees are currently equal to projections and are expected to remain flat in 2018. All other fund revenues are expected to be relatively stable when compared to 2017 estimates. The 2018 General Fund budget represents a net expenditure increase from 2017 budget of approximately $2,500,000 (see page VII for details). The incorporation of 2017 salary increases as well increased insurance and pension costs generally account for the increase. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov 2018 ADOPTED BUDGET EXECUTIVE SUMMARY This budget is formulated with the Enterprise Funds being budgeted on an accrual basis except for depreciation, which is not included in the budget and both capital expenditures and bond principal payments which are included in the expenditure budgets. Governmental funds are budgeted on the modified accrual basis. The total budget allocated by expenditure category is displayed in the following table. Summary of Fund Expenditures by Category (In Dollars) 2018 Adopted Adopted Change In % of Total 2017 2018 Dollars Budget Category Personnel Services $ 51,338,814 $ 54,218,180 $ 2,879,366 33.8% Materials & Supplies 4,645,181 5,300,513 655,332 3.3% Services & Charges 21,314,935 21,576,792 261,857 13.4% Maintenance 4,030,427 5,063,933 1,033,506 3.1 % Fuel 4,738,163 4,542,369 (195,794) 2.8% Internal Charges 7,263,606 6,650,332 (613,274) 4.1 % Purchased Water 7,000,000 7,500,000 500,000 4.7% WWTP Operations 9,599,000 9,604,869 5,869 6.0% Total Operating Expenses 109,930,126 114,456,988 4,526,862 71.2% Transfers Out 1,777,000 2,01 1,000 234,000 1.3% Debt Service 23,968,774 26,779,012 2,810,238 16.6% Capital 19,487,100 17,602,000 (1,885,100) 10.9% Total Expenses $ 155,163,000 $ 160,849,000 $ 5,686,000 100.0% The 2018 Adopted Budget is $160,849,000 million. This is an increase of 3.5% when compared to 2017 or $5,686,000. Of the $1.1 million change in Debt Service and Capital, $2.8 million is due to debt service increases which is offset by a reduction in capital expenditures. The $4.5 million increase in operating expenses is due to personnel related costs as well as increases in motorpool and other maintenance charges. Personnel cost has increased by 5.6%. IV The following table indicates the percentage of total budget allocated by funds. Fund Totals as Percent of Total Budget Adopted 2017 Adopted 2018 Budget % of Total Budget % of Total Funding Source General $ 43,162,000 28.0%$ 45,586,000 28.4% Water & Sewer 40,525,000 26.1 % 39,096,000 24.3% Sales Tax Bond 21,006,000 13.5% 21,959,000 13.7% Recycling & Trash Collection 11,690,000 7.5% 12,800,000 8.0% Shop 8,812,000 5.7% 9,334,000 5.8% Sales Tax Capital Improvements 8,542,000 5.5% 9,238,000 5.7% Street 6,804,000 4.4% 6,91 1,000 4.3% Parks Development 3,571,000 2.3% 3,282,000 2.0% Airport 2,253,000 1.5% 2,255,000 1.4% Parking 1,922,000 1.2% 2,01 1,000 1.3% Police Pension 1,559,000 1.0% 1,563,000 1.0% Fire Pension 1,410,000 0.9% 1,361,000 0.8% Impact Fee 1,163,000 0.7% 904,000 0.6% Community Development Block Grant 927,000 0.6% 920,000 0.6% HMR 2014 Bond Debt Service 710,000 0.5% 709,000 0.4% Drug Law Enforcement 498,000 0.3% 518,000 0.3% Parking Deck Bond 385,000 0.2% 384,000 0.2% TIF Bond 177,000 0.1 % 178,000 0.1 % Library Expansion Bond 0 0.0% 1,775,000 1.1 % Replacement & Disaster Recovery 42,000 0.0% 60,000 0.0% Sales Tax Construction Bond 5,000 0.0% 5,000 0.0% $ 155,163,000 100.0% $ 160,849,000 100.0% An examination of the overall budget indicated that the General Fund is the largest fund being 28.4% of the total. The Water & Sewer Fund is second at 24.3% of the total. The combination of these funds is 52.7% of the total budget. The Sales Tax Bond Fund (budget to repay outstanding bonds) is 13.7% of the budget. Thus the three largest funds represent two-thirds of the total operating budget. An important part of this budget document is the City's Financial Policies delineated in pages 4 through 8 which are incorporated as a part of the budget. These policies include the following: Revenue Policy Expenditure Policy Debt Policy Reserve Policy Investment & Cash Management Policy Capital Improvement Policy Financial Reporting Policy Administrative Procedures to Adjust the Approved Budget V Overview of City's Major Funds, General Fund is normally the major operating fund of the City and is comprised of activities not accounted for specifically in other funds. The traditional functions of government are included in the General Fund which includes the following: general government services (Mayor's Administration, District Court, City Clerk and City Attorney), fire, police; finance, facilities management, animal services, telecommunications, parks and recreation, media services, library funding, engineering, planning, and building safety. General Fund Revenue: The General Fund revenue budget was based on the following assumptions: • City Sales Tax is projected to increase at a rate of 2.0% over 2017 estimates. County Sales Tax is projected to increase at a rate of 2.0% over 2017 estimates. • Franchise Fees are projected to be slightly less than current collections. • Property Taxes are projected to increase based on current assessed valuation forecasted. • All other revenues remain consistent with 2017 actual collections. • The revenue split for City Sales Tax remains at approximately 60% operations and 40% capital. Based on these revenue assumptions, the major revenue sources for the General Fund in 2018 are projected to be as follows: City's Share of County Sales Tax $14.9 million City Sales Tax 13.2 million Franchise Fees 5.8 million Property Tax Millage 3.5 million Intergovernmental Income 2.5 million Fines & Forfeitures 1.6 million Charges for Services 1.7 million Licenses & Permits 1.4 million Alcoholic Beverage Taxes 0.7 million Other 0.3 million Total $45.6 million General Fund Expenditures: Of the $2.4 million increases in the General Fund, approximately $2.1 million is due to salary increases granted in 2017, health insurance expenditures, and pension increases. Payroll expenditures are based on full employment. VI The significant increases in General Fund for 2018 compared to 2017 are as follows: 2017 General Fund Budget - Adopted $ 43,162,000 Additions: Personnel Health Insurance LOPFI Pension Software Maintenance/Lease Motorpool Act 833 - Fire Services 8, Charges Personal Liability Insurance Professional Services Utilities Other - Additions Fixed Assets Firefighting/Prevention Emergency Supplies Office Machine Maintenance Cleaning Supplies Insurances (Vehicles/Building/Personal) Tournament Supplies/Awards Telephone Outside Agencies Reductions: P 1,474,1 17 560,911 154,664 68,987 36,624 30,000 27,891 26,000 23,000 20,320 16,221 16,000 15,800 15,565 10,578 9,805 8,059 7,942 6,060 2,528,544 Office Supplies/Copies (20,855) Employee LTD/ADD/Life Insurance (26,198) Contract Services (27,491) Election Cost (30,000) (104,544) 2018 General Fund Budget - Adopted $ 45,586,000 VII Major policy issues to be considered for General Fund in the future include: • A consistent method to incorporate annual wage increases in the adopted operation budget based on salary survey indications. • A continued examination of the City's overall long term revenue stream to match required long term expenditures as identified, especially for needed capital expansion. The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and turnback monies received from the County Road Millage Tax. In addition, a temporary gallon tax levied by the State is also received. These monies are utilized to maintain and repair City streets, rights -of -way, drainage, traffic control and maintenance, and City owned sidewalks. State turnback comes from motor fuel taxes collected by the State (state turnback) and returned to the City on a per capita basis. The long term trend for state turnback has been flat. Approximately $3.5 million is projected for 2018. The new half cent transportation tax passed by statewide referendum is expected to provide an additional $1.6 million of which $380,000 will be allocated to sidewalk construction in 2018. The City also receives 80% of the road millage levied by the Quorum Court on real and personal property located within the City. This should generate in excess of $1 million. The Street Fund budget is expected to use fund balance of $410,000 for capital programs and $176,000 for operations in 2018. The Parking Fund has been established to account for the revenue and expense associated with the paid parking program. A revenue bond issue for the construction of a parking facility was issued in December of 2012. Net revenue from this fund is pledged for payment of that bond issue. This fund is expected to use $79,000 in fund balance for 2018 due to repairs of the Meadow Street Parking Deck. The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the voters in 1995 as modified by the 2012 referendum. The $3.3 million in planned expenditures for 2018 includes $789,000 in capital improvements. The fund has a budgeted surplus of $239,000 for 2018. This will replenish reserves previously used to accelerate funding of phase one of the regional park. The Impact Fee Fund accounts for the revenues and expenditures related to the collection of water, wastewater, police, and fire impact fees. The collection of these fees are expected to be equal to 2017 estimated collections. The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and use taxes which are used for acquisition and improvement projects as well as equipment additions and replacements that are included in the City's five-year capital improvements program as adjusted. The 2018 planned expenditures include $9.2 million in capital improvements. The fund will use $347,000 of fund balance in 2018. The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer functions, the operation of the wastewater treatment plants, meter and backflow operations, and utilities financial services. The capital expenditure portion of this program will be $7.0 million. For 2018, the Water & Sewer Fund is projected to have an operating gain of $9,342,000 excluding depreciation expense and before capital expenditures. The wastewater treatment plant operations are budgeted at $9.6 million, which represents 24.6% of the total operating expenses. The water purchases budgeted for 2018 represent the second largest expenditure for operations in the fund at $7.5 million. This represents approximately 24.7% of total operating expenditures. This fund has a budgeted surplus of $1,342,000 for 2018 which will be available to fund future capital needs. The Recycling & Trash Collection Fund is responsible for the operation of the City's solid waste collection and disposal, recycling program, and composting program. Revenues for the fund are obtained from fees levied for trash collection, recycling revenue, and container sales or leases. For 2018, the Recycling & Trash Collection Fund is projected to have a loss of $652,000. This is mostly due to the purchase of three expansion trucks in the amount of $638,000 to implement a portion of the Waste Reduction & Recycling Master Plan. There are sufficient reserves to accommodate this deficit. The Airport Fund provides for the operation and maintenance of the City's municipal airport. The Airport Fund's revenue is generated from fuel sales and rents and leases. For 2018, the Airport Fund is projected to have an operating gain of $44,000 before depreciation expense and capital expenditures. The fund has a budgeted deficit of $169,000 after capital expenditures. The Shop Fund is an internal service fund that provides for the acquisition, maintenance, and replacement of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to other City operating funds based on usage and replacement needs. The Shop Fund has a budgeted surplus of $1,319,000 for 2018 after capital expenditures of $4,284,000. However, this surplus is needed for and restricted to future replacements of vehicles and equipment. 2018 Capital Budget This plan contains a total of $23,316,000 for capital projects in 2018. A detail listing of all of the projects planned for 2018 are included under the Capital and Debt section. IX Position Control Position Funding Changes in 2017 and 2018 During 2017, 4.50 new positions were added that will impact the 2018 budget. There are no new positions being requested for the 2018 budget at this time. Below is a history of total authorized positions by activity from 2010-2018. City of Fayetteville, Arkansas Personnel History by Activity (2010-2018) Activity 2010 2011 2012 2013 2014 2015 2016 2017 2018 General Government 41.50 41.50 41.50 41.50 40.50 40.75 42,75 43.75 43.75 Finance & Internal Services 53.25 52.75 52.75 52.75 53.25 53.25 52.25 53.75 54.25 Police 171.63 171.60 171.60 171.60 170.00 170.00 175.50 179.00 180.00 Fire 114.00 114.00 114.00 114.00 114.00 114.00 122.00 122.00 122.00 Community Planning/Engineering 70.30 70.30 70.30 70.30 69.80 69.80 69.30 70.30 71.30 Transportation Services 96.00 95.00 96.00 96.00 98.00 100.00 99.00 99.00 99.00 Parks & Recreation 54.35 54.35 54.35 54.35 54.65 55.65 56.65 58.10 58.10 Business -Type 155.50 156.50 156.50 163.10 163.10 163.10 162.10 163.10 165.10 Total 756.53 756.00 757.00 763.60 763.30 766.55 779.55 789.00 793.50 Change from Prior Year (0.53) 1.00 6.60 (0.30) 3.25 13.00 9.45 4.50 a CLOSING The appropriations requested in this budget are the result of a collaborative effort among all City Division Heads, Department Directors, and City financial Staff members. It is built on the policies, goals, and objectives outlined by the Mayor and City Council. It represents the financial and operational plan for the City of Fayetteville for 2018. The appropriations contained in this budget will provide for quality municipal services that meet the needs of the Citizens of Fayetteville and it is, hereby, submitted by the Mayor to the City Council for consideration and adoption. Respectfully submitted, `P cx-,-j a �Ao -, Paul A. Becker Chief Financial Officer Respectfully submitted, Kevin Springer Budget Director a iti =may un'I, rn • Best C • Top U. • Best Places to Live in the US 2017 - U.S. News and World Report • Bronze Walk Friendly Community 12017 - Pedestrian & Bicycle Information Center • Best Places for Business and Careers 12016 - Forbes qu • Silver Bicycle Friendly Community (only one in Arkansas, 1 of 73 in U.S.) - CITY OF League of American Bicyclists FAY E T T E V! L L E • Tree City USA (22 years) - Arbor Day Foundation A R K A N S A S �F'i't�ffi� f t t t XII Located in one of the fastest growing regions in the country, the City of Fayetteville is the cultural epicenter of Northwest Arkansas, Fayetteville is home to nearly 84,000 people and with a median age of 28, the City has attracted millennials and adults alike from across the country. The quality of life Fayetteville offers plays a large role in its ever-growing population base. These factors, amongst others, make Fayetteville a prime location for retail and accommodation sector growth. Established in 1871, the University of Arkansas at Fayetteville is the flagship campus of the University of Arkansas system. With more than 27,000 students enrolled, the campus is home to a diverse student population. The campus has a strong student population stemming from the Dallas Fort Worth Metroplex. Fayetteville has a robust consumer base and is ideal to tap into a young market segment. CENTRAL LOCATION Fayetteville's location In The heart of the IJ. S. a06 along Interstate 49 provides an expansive transportation foundation for manufacturing. $51 ,848 MSA MEDIAN HOUSEHOLD INCOME. OF RESIDENTS IN NORTHWEST ARKANSAS HOLD A BACHELOR'S DEGREE OR HIGHER AM BEST 'did CITIES TO LAUNCH A CAREER Saurea: reellorcom, 1017 THEATRE SQUARED PROJECT BROKE GROUND IN JULY 2017 36 PARKS AND MORE THAN 3,000 ACRES OF PARK LAND AND LAKES XIII City of Fayetteville Community Overview & Statistics HISTORY • Fayetteville's earliest recorded history was written by Frank Pierce in about 1819 • By 1828 several families settled around Fayetteville • In 1870 Fayetteville became an incorporated city • In 1872 the University of Arkansas opened in Fayetteville LOCATION • Fayetteville is the county seat of Washington County • It is 30 miles east of Oklahoma and 50 miles south of Missouri • Fayetteville is located near the tallest mountains in the Ozark Mountain Range • The City encompasses 55.4 square miles POPULATION 1 SIZE • Current population 83,826: +13.9% from Census 2010 (estimate form U.S. Census Bureau July 1, 2016) • Fayetteville is the third largest city in the State of Arkansas • Fayetteville median age, 28 REGIONAL MSA STATISTICS - BASED ON DATA FROM THE 2017 NORTHWEST ARKANSAS REGION REPORT • Population 525,032: + 2.3% • Average annual unemployment 2.9%: -0.8% • Average annual wages $44,980: +2.7% • Percent of population with bachelor's degree or higher 30.9%: +.1 % • Median Household Income $51,848: +2.1 % • Poverty Rate 13.2%: - 1.1 % • Business Establishments 12,653: +2.7% ECONOMIC OVERVIEW AND QUALITY OF LIFE Located in one of the fasted growing regions in the country, the City of Fayetteville is the cultural epicenter of Northwest Arkansas. Fayetteville has attracted millennials and adults alike from across the country. The quality of life Fayetteville offers plays a large role in its ever-growing population base. Northwest Arkansas is home to the headquarters for three of the state's top employers: Walmart, Tyson Foods, and J. B. Hunt. The rapid growth of population and businesses is a product of the economic landscape that has produced a thriving business climate for the region. XIV RECOGNITION AND NATIONAL RANKINGS • Top U.S. Cities for Career Opportunities • Best Cities to Launch a Career ■ Bronze Walk Friendly Community • Best Place to Live • Best Small Cities for New Grads • Best Places for Business and Careers • Utility of the Future Today • Silver Bicycle Friendly Community • Best Affordable Places to Live • Best Place to Live • Best City for Working Students No.8 smartasset.com 2017 No.7 Realtor.com 2017 Pedestrian & Bicycle Information Center 2017 No. 5 U.S. News & World Report 2017 No.9 On line Degrees.com 2016 No. 24 Forbes 2016 Water Environment Federation 2016 League of American Bicyclists 2016 No. 1 U.S. News & World Report 2016 No. 3 U.S. News & World Report 2016 No.6 smartasset.com 2016 ECONOMIC DEVELOPMENT STRATEGIC PLAN - FAYETTEVILLE FIRST Targeted business sectors identified in the 5-year economic development plan are: • Corporate Services • Entrepreneurs and Innovators • Legacy Manufacturers • Retail • Specialized Technologies Strategic Focus Areas in the economic development plan are: • Arts and Culture ■ Business Retention and Attraction • Education/Workforce • Entrepreneurship and Innovation • Lifestyle Quality • Marketing and Communications • Sustainability PARKS AND RECREATION 36 parks, over 3,000 acres of park land and lakes • In 2016 Phase I of a new regional park was opened. This park contains 620 acres of parkland and currently has baseball and soccer facilities. Upon completion, it is anticipated that the regional park will represent a $27 million dollar recreational investment. • 77 miles of shared -use (connecting to Razorback Greenway), park and natural trails (including over 30 miles of mountain biking) XV INFRASTRUCTURE TRANSPORTATION DIGITAL TECHNOLOGIES, AND GROWTH • Fayetteville is conveniently located for travel north and south by Interstate 49 which connects to Interstate 40 in Ft. Smith to the south and to Highway 412 to the north which connects to Interstate 44 in Joplin. Both Interstate 40 and Interstate 44 are major east/west interstate highways. • In 2016, constructed 80 miles of new roads and road overlays and 38 miles of water/sewer pipes. • $4.5 million upgrade of the City's technology infrastructure 2015-2017 • New Theatre Squared Project broke ground July 2017- $34 Million • Local bus services are provided by the University of Arkansas Razorback Transit and the Ozark Regional Transit systems. • Fayetteville has a local airport used primarily by private owners of airplanes. The City also has an easy commute to the NWA Regional Airport which provides nationwide commercial transportation. MEDICAL RESOURCES • Washington Regional Medical Center • University of Arkansas for Medical Sciences -Northwest Campus • Veterans' Health Care System of the Ozarks • Physicians' Specialty Hospital CONCLUSION The City of Fayetteville is experiencing a vibrant and healthy economic climate, demonstrating steady growth over the past few years in all of the measurable indicators - from record increases in sales tax, building permits, and population growth to infrastructure development that provides building blocks for the future and sustains and enhances the quality of life. Fayetteville is a progressive, business -friendly community and understands that it takes the partnership of the entire community to move its economic engine forward. XVI 2017 ADDITIONAL STATISTICAL DATA Date of Incorporation - August 23, 1870 Form of Government - Mayor/Council Area (Sq. Miles) - 55.40 Fire Protection Sewer Stations 7 Miles of Sanitary Sewers 539 Uniformed Employees 119 Average Daily Treatment (Gallons) 14.6 MG Police Protection Stations 1 Public Educational System Uniformed Employees 129 Elementary/Middle 9/3 Junior High/High School 2/1 Parks & Recreation Full -Time Equivalent Teachers 768 Number of parks 36 Registered Students 9,884 Number of playgrounds 28 Number of tennis courts: Building Permits Lighted/Unlighted 6 / 1 Year Number Value Number of basketball goals 23 2008 997 300,139,434 Number of softball/baseball fields 22 Number of community centers 1 2009 766 90,640,875 Number of swimming pools 1 2010 645 111,882,014 Number of soccer fields 14 2011 705 141,046,412 Number of volleyball courts 7 Number of recreational complexes 3 2012 881 328,676,401 Acres: 2013 871 192,963,129 Park Land/Lakes 3,087 2014 1,006 267,935,074 Leased School Park Land 33 2015 895 318,777,132 Natural Areas 453 Plazas/Public Lands 29 2016 1,107 342,983,693 Trail Miles: Paved 47 Unemployment Rate [�01 Natural 34 Year Rate Streets 2016 2.8 Street Miles: - Graded and Surface Treatment .85 2015 3.1 - Paved (Concrete and Asphalt) 413.00 2014 3.9 Water 2013 4.6 Water Meters 43,927 2012 4.9 Beaver Water District Pumping Capacity (Gallons) 140,000,000 2011 5.3 Pumping Capacity to Fayetteville 2010 6.0 (Gallons) 41,000,000 Average Daily Consumption 14.38 MG 2009 5.1 Fire Hydrants 4,491 2008 3.9 XVII 2010 Census - General Demographic Characteristics DP-1-Geography-Fayetteville city, Arkansas: Profile of General Population and Housing Characteristics:2010 9010 Demoma©hic Profile Data Subject Num Percent 7 Under. 5 years 4 3 5 to 9 vQ 73 10 fo 14 years 3.AIQA. 15 to 19 veors 7 'i 9 20 to d c 4 25 to 29 r 9 30 t 4 Pa 35 to 39 ears 4,342 40 to 4 5 54 e c 1 r 45 45 to 9 years 1 67-1 70 to 74 yers 1,181 _ 1, 1 4 ] BO to 4 years 85A ] RS ears and ove 94 1 9 Median gag r 16 yearsan yr 61.3Q )BVeQrsOnQQYQZ 59,963] 21 years and over51,209 9_ 62 yearsn y r 7,240 65 yeors!2nd ov 5,757 7 tl Under 5 years 2,21311 5 to 9 10 to 14 y ars to 19 years 3,362 4 20 to 2A e r 4 5 to 39 years L265 � 3-1 40 t 44 years 1.979 2.71 45 to 49 r, LIU 2. 50 to 54 years 1,74 '14 5 AS to 69 r 70 to 74 75 Jo Z2 veors d 85 vears rdover 308 0,41 Median aue Ivears)27 16 .are and aver 3Q,844 41 18 yearsv m 41.0 over 91 62 ears 'Ind S2ver 105Q 4 v d9 7 Unclei 5 years 17 3 5 to 9 venTs 1 d ID to 14 vear 700 15 to 19 years 3,841 5. 2D to d vears 6.6,16 30 to 4 35 to 39 years 2,077 2- 4Q tg 44 years 45 to 49 vears 1,844 Z to 54 vegrs 5.5 to 59 veors AO to 64 years 1. 65foOvena ZO tQ 74 years 664O 75 t0 79 years XVIII 2010 Census - General Demographic Characteristics • _. •�a��.i • •i7005M. .' • • • Marow. mom -Il r.- �S•.l li 1. '1 !•- -� MIMMMNM• - • - • •� X Not applicable. [1 ] Other Asian alone, or two or more Asian categories, [2] Other Pacific Islander alone, or two or more Native Hawaiian and Other Pacific Islander categories, [3] One of the four most commonly reported multiple -race combinations nationwide in Census 2000. [4] In combination with one or more of the other races listed. The six numbers may add to more than the total population, and the six percentages may add to more than 100 percent because Individuals may report more than one race. [5] This category is composed of people whose origins are from the Dominican Republic, Spain, and Spanish-speaking Central or South American countries. It also includes general origin responses such as "Latino" or "Hispanic." [6] "Spouse" represents spouse of the householder, It does not reflect all spouses in a household. Responses of "same -sex spouse" were edited during processing to "unmarried partner." [7] "Family households" consist of a householder and one or more other people related to the householder by birth, marriage, or adoption. They do not include same -sex married couples even If the marriage was performed in a state issuing marriage certificates for same -sex couples. Same -sex couple households are included In the family households category if there Is at least one additional person related to the householder by birth or adoption. Same -sex couple households with no relatives of the householder present are tabulated in nonfamily households. "Nonfamily households" consist of people living alone and households which do not have any members related to the householder. [8] The homeowner vacancy rate is the proportion of the homeowner Inventory that is vacant "for sale." It is computed by dividing the total number of vacant units "for sale only" by the sum of owner -occupied units, vacant units that are "for sale only," and vacant units that have been sold but not yet occupied; and then multiplying by 100. [9] The rental vacancy rate is the proportion of the rental inventory that is vacant "for rent." It Is computed by dividing the total number of vacant units "for rent' by the sum of the renter -occupied units, vacant units that are "for rent," and vacant units that have been rented but not yet occupied; and then multiplying by 100. Source: U.S. Census Bureau, 2010 Census. XIX City of Fayetteville Management Agenda Based on City Council's Strategic Goals During the 2017 strategic planning process, the Mayor and members of the Fayetteville City Council developed guiding principles for Fayetteville's new Vision 2050 plan. These principles will guide the City's vision for future policy, projects, planning, decisions, actions, and operations. While some of the focus areas are still being refined as long- term goals, many of which will require a voter approved infrastructure improvement bond anticipated to be defined during 2018, the City's management staff aligned major project areas with each of the following goals in preparation for the 2018 budget. A Diverse, Growina Local Econom The City's robust economic development plan, Fayetteville First, is well underway and paying dividends for the City's economy. Each month, net new jobs are reported along with new businesses opening their doors. The quality of life in Fayetteville is what draws new employers with high paying jobs and Fayetteville continues to grow as a great place to live, work, play, and do business. A focus on business retention and attraction, new retail shops citizens want, entrepreneurship and innovation, education/workforce, arts and culture, lifestyle quality, affordable housing, and sustainability are anchors to this goal, along with a strong marketing and communications delivery system. The creation of a business -friendly environment will be a continued focus into 2018. The addition of the City's first Director of Economic Vitality is bringing collaborative efforts across city departments and the City's contracted economic development partners. The request for contract services for economic development in this budget funds the contracts with the Fayetteville Chamber of Commerce and Startup Junkie Consulting. Together, all parties focus on business retention and attraction, bolstering recruitment efforts, specifically in the realm of retail, and providing the Council with more accurate data on the economy's health with better reporting tools in 2018. Additionally, staff is focusing on the creative economy in Fayetteville and working towards the development and recruitment of technology firms, high-tech job growth through University of Arkansas partnerships, expanding entrepreneurial education opportunities, and supporting local artisan food and craft beverage businesses. Potential activities in film productions promise to be a big win for the creative economy and the burgeoning Fayetteville Cultural Arts District will be a new area that can not only be used to attract artists, but also retailers. The Marketing and Communications Division items in this budget will be used to develop a trade show space and fund Fayetteville's presence at International Council of Shopping Center trade shows throughout the year as staff works to attract new businesses to come to Fayetteville. These funds will also be used for targeted marketing campaigns for both business and talent attraction. The Economic Development Division will also be developing a Workforce Development Plan in 2018 in coordination with the economic development contractors to focus on City of Fayetteville Management Agenda Based on City Council's Strategic Goals workforce training and skill development, with an emphasis on technical and skilled trades. Performance metrics to track business and job growth, wages, inquiries from prospective companies, and growth in sales tax generating businesses are a part of this year's focus. Also, in support of Workforce Development, the City's Welcoming Plan will foster a more vibrant and diverse community, recognizing the value that new Americans bring to the economy: more jobs, more contributions, more businesses, and a well-educated demographic. The international student population is growing as a result of the University of Arkansas' graduate student recruitment efforts and staff hopes to welcome them and their families to stay as a potential workforce in the City's rapidly growing economy. Finally, the Police and Fire Department budgets provide a safe community in which businesses can thrive, ensuring that the City's diverse and growing economy continues to attract new businesses and workers to fill the jobs in those businesses for the City's continued economic prosperity. In the Sustainability & Resilience Division's budget, three focus areas will be priorities in 2018. More efficient energy management practices will result from the use of utility bill management software to establish building and overall energy use baselines and track normalized changes as improvements are implemented. Staff will implement weatherization or efficiency projects for city buildings in the Building Energy Efficiency plan and advance bicycle and pedestrian advocacy through the full-time Bicycle and Pedestrian Programs Coordinator. Also, as the City expands the trail system, there is potential growth of business nodes to locate along the trails. In the Marketing and Communications Division, the staff will explore the use of ads on social media to grow the number of citizens, businesses, and visitors who receive the City's messaging. The division will run "like" and "follow" campaigns on Facebook and Twitter to reach more people with the City's messages on social media. Additionally, lead marketing campaigns will run on Instagram and Facebook to gather email addresses from the community that can be added to the City's news release subscriber lists - the primary way to subscribe via email to receive news and event information and keep participants engaged in the City's messaging. The Communications and Marketing Division will also pilot programs and prototype new technologies around a Public Engagement Portal to showcase all of the City's master plans and strategic planning initiatives and host increasing numbers of public engagement workshops. The Media Services Division will increase the video production of public service announcements and continue to assist in video production of entrepreneurial best practice case stories, economic vitality and quality of life vignettes, and the new recycling and trash master plan "Waste Not. Use Less." educational campaign. The Government Channel will continue to capture and stream public meetings and will add a new closed captioning transcription service for all City Council meetings to provide more equitable access to citizens. IM City of Fayetteville Management Agenda Based on City Council's Strategic Goals In the Development Services Department, the application of lean government principles and implementation of new permit tracking software will improve and streamline the Department's development review processes. The refinement of a website of development review projects will continue, and a Small Lot Single Family Home Design Manual will be completed, with an emphasis on plain language and common branding to help prepare the material for public consumption. Educational and public engagement efforts will make these new development materials accessible to citizens. GIS continues to support this area by providing the City Planning and Economic Development divisions with mapping and analytics related to development and growth throughout the community. A Naturally Beautiful City and a Fun and Safe Cif in Which to Live In this focus area, the projects in 2018 will protect the City's natural beauty and heritage and promote appropriate infill and revitalization, a livable transportation network, and an enduring green network along with code improvements and reconsideration of commercial zones. Budget items in this category also include those that address the growth of the creative economy, improvements to the Downtown/Dickson Street area, and recreational parks, trails, and public spaces. A collaborative effort in support of tourism with Experience Fayetteville and the Parks & Recreation Division will be a component of the strategic plan in 2018, ramping up communication activities about events and recreational opportunities, including a focus on the value of a creative economy and the expansion of arts and cultural opportunities. In the Development Services Department, a new process for considering designation of local Historic Preservation Districts or landmarks will be undertaken with the Fayetteville Historic Preservation Commission. Utilizing a public input process, the staff will undertake an update to the City's comprehensive land use plan and City Plan 2030, as well as a North College Corridor Study and Regulating Plan. Additional work on design standards and codes, the low -impact design manual, and turnkey development will be undertaken, again with the Communications & Marketing Division's help in finalizing these products for public consumption as described in the previous section. The Transportation, Parks & Recreation, Animal Services, Code Compliance, and Recycling and Trash Collection Divisions will focus on the following for keeping the City beautiful: • Right of Way maintenance practices to provide a welcoming reception for visitors to the City • Trees and horticultural programs to promote a healthy environment • Litter control program to maintain the beauty of the area • Drainage and storm water work to reduce contaminants reaching the streams and rivers ►37i1 City of Fayetteville Management Agenda Based on City Council's Strategic Goals • Construction of a trail system to provide recreation opportunities for citizens and visitors • An updated Tree Preservation and Landscape Ordinance and Parkland Dedication Ordinance • Design of the Walker Park and Gulley Park splash pads • Parks & Recreation Master Plan - 10 year strategic plan update • New recreation management software and a maintenance work order system • Grant match project with Beaver Watershed Alliance to build a low -impact parking lot at Kessler Mountain Regional Park • Animal control and pet adoption and placement services • Code compliance to maintain and ensure compliance and safety with residential and business code requirements • Promotion of the litter abatement and beautification projects with Keep Fayetteville Beautiful, the Adopt a Street program, community cleanups in streams, lakes, and trails, and the Utility Box Art program. Additionally, the Parks & Recreation will ensure recreational opportunities continue to develop across all age groups by: developing a long-range recreation program and special event plan and increasing the free programs and events at the Yvonne Richardson Community Center. The City will continue the investment of budgetary support for the Senior Center and the Boys and Girls Club for age -friendly and youth programs. The Community Development Block Grant budget in Community Resources continues to provide services for veteran homelessness, housing rehabilitation for low income citizens, and transportation assistance for seniors and disadvantaged youth. Another very important investment the City makes annually is in funding for operations and capital improvements for the Fayetteville Public Library as a significant resource for citizens. The City will continue a partnership with Experience Fayetteville for Lights of the Ozarks as well as continue to provide support for multiple activities and city events and festivals, such as First Thursday, annual festivals such as Block Street Party, and all the University of Arkansas sporting events. One important aspect of keeping Fayetteville fun is to streamline the parking experience in Downtown Fayetteville and around the square. In keeping with recommendations in the new Parking Master Plan, investments in new parking technologies and infrastructure beginning in 2018 and over the next five years will result in a cohesive, customer -friendly, and connected parking system whereby relevant information is shared in real-time with parking end users. XXIII City of Fayetteville Management Agenda Based on City Council's Strategic Goals Funding for infrastructure improvements in the Entertainment and Downtown Business Districts are focused on increased sidewalk connections, additional lighting, and tree replacement and installation. The Parking Division recognizes the importance of investing funds to help ensure that current infrastructure and safety needs are well - maintained. Infrastructure maintenance needs in the Meadow Street and Spring Street parking decks and surface lots throughout downtown will continue. All improvements will ensure that walkability is expanded throughout downtown and that the City's beauty and sustainability endure for years to come. Of significant note regarding the City's creative economy and the Downtown/Dickson Street area along with the expansion of parks, trails, and public spaces is the recently announced Walton Family Foundation $1.77 million grant for the design of an interactive outdoor Cultural Arts Corridor along the Razorback Regional Greenway in downtown Fayetteville. The grant provides planning and design expertise by world - class architects for public projects that incorporates sustainability, infill and adaptive reuse, and energy efficiency and multi -modal accessibility focusing on parks and green spaces. The proposed corridor is anchored by the Fayetteville Public Library and Fay Jones natural area on the south and the Walton Arts Center and Dickson Street Entertainment District on the north. The Razorback Regional Greenway links downtown's cultural, educational and arts destinations to surrounding neighborhoods. The upcoming construction of the Fayetteville Public Library expansion and Theatre Squared, in addition to rapid development in areas surrounding the corridor, is expected to increase walking and bicycling along the Greenway. The City desires to improve infrastructure and public spaces on 12 acres of city -owned property within the 50-acre Cultural Arts Corridor with design components to possibly include festival space, public plazas, proximate parking, streetscape enhancements, trail improvements, natural spaces, outdoor classrooms, green infrastructure, and streamside access. Specific design elements for the corridor will be determined through an open public engagement process. The Cultural Arts Corridor presents an once -in -a -lifetime opportunity to improve the existing Razorback Regional Greenway through access to natural and urban public spaces, cultural and educational attractions, the University of Arkansas, the downtown square, the City itself and the region. If the City Council accepts the grant, the City of Fayetteville will commit to funding and implementing the final approved designs by 2021. While the primary funding source for this construction is contingent upon a potential voter approved infrastructure improvement bond as the primary source, staff has identified numerous other funding sources that may also be utilized to help pay for the eventual construction of the design elements identified in the Cultural Arts Corridor. These may include: Capital improvement plan sidewalk and dedicated trail funds, grants, and philanthropic donations. XXIV City of Fayetteville Management Agenda Based on City Council's Strategic Goals With safety first in mind and to ensure a fun and beautiful city in which to live, this budget continues to fund public safety staffing levels to maintain appropriate response times and capital needs, such as an allocation to police for equipment and communication needs and the replacement of a fire apparatus. Additionally, in 2017 an allocation for body worn cameras was approved by the City Council with implementation in 2018. Well Maintained Infrastructure and Facilities City assets, such as buildings, roads, sidewalks and trails, as well as digital infrastructure are components of this goal. Projects continue to focus on maintenance of current infrastructure, street repair, rehabilitation and construction, improved sidewalks for overall city walkability, improved parks and trail infrastructure, and long-term planning to improve efficiency and upkeep of all city facilities. Partnerships with the University of Arkansas and the Fayetteville Public School System for infrastructure needs and improving connections for streets, trails, and sidewalk development will continue to be a priority for the City as staff budgets for various maintenance projects and programs: • Street overlay program to maintain quality street surfaces • Sidewalk maintenance program to provide walkable transportation network • Traffic control system to provide improved mobility throughout the City • Drainage program to maintain the storm water system • A storm water utility feasibility study to explore funding strategies • Right of way program to provide maintenance and improved visibility for the Transportation system • Trail program to provide an alternative transportation system for citizens • Micro surfacing projects to extend pavement life and reduce lane mile costs • Recycling asphalt milling to reduce the need for new materials and the overall cost of asphalt purchased • Enhanced sidewalk connectivity near schools • Crosswalk safety improvements for students • Maintenance and expansion of street lighting throughout the City • Security cameras installed in the Spring Street Deck to enhance safety Water and Sewer maintenance projects include: • Phosphorus standards management • Plant pumps and equipment maintenance • Wastewater treatment plant building improvements • Upgrade and replacements of lift stations • Lake Sequoyah sediment removal • Wastewater treatment plan filter cell replacement • Water system and sanitary sewer rehabilitation • Water & Sewer relocations XXV City of Fayetteville Management Agenda Based on City Council's Strategic Goals • Water storage and pump station maintenance • Water & Sewer equipment expansion • Water & Sewer impact fee cost sharing • West water transmission line • Utilities Financial Services improvements • Utilities technology improvements • Water & Sewer building and office improvements • Water meters • Water & Sewer rate/operations study • Backflow prevention assemblies • Water & Sewer technology equipment replacements The Recycling and Trash Collection Division will continue to implement the Master Plan and focus on the following areas in 2018: • Implementation of the Waste Reduction/Recycling Programs and Communications Plan, "Waste Not. Use Less." • Evaluation of status of the regional construction and debris recovery facilities • Recommended changes to multi -family and commercial developments to provide adequate space and access for recycling • Purchase of a new scale system to weigh vehicles using the transfer station and recycling facilities. The project will replace the current scale platform and scale house structure and update the hardware and software for the computer billing system • Recommendations to franchise haulers to report source, tonnage, and recycling/disposal of all materials collected in the City • Repair of the transfer station as required for the concrete floor and leachate drainage system. • Education outreach focusing on waste reduction and recycling with all public and private schools in Fayetteville and the University of Arkansas to support sustainable actions and better informed citizens. • Conducting a rate study to determine the true cost of all services provided by the Recycling & Trash Collection Division to enable staff to determine appropriate rates for levels of service throughout all programs and facilitate the implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan In the Parks & Recreation Division maintenance will continue to be supported for: • Parks, trails, athletic facilities, and horticulture efforts • Volunteer Adopt a Park and Adopt a Trail programs • Repair of Kessler Mountain Regional Park's slope with the assistance of FEMA • Improvements to Wilson Park's basketball courts and tennis lights • Wilson Park horticulture office renovation • Safety and ADA projects in parks XXV1 City of Fayetteville Management Agenda Based on City Council's Strategic Goals In the Facilities Management Division, in addition to the window replacement another major project addressed in the capital improvements plan as well as in the 2018 budget is the air handling unit replacement program which is a scheduled plan to replace air conditioning units in city buildings to reduce operating costs as well as provide environmental improvements. The Airport Division's maintenance will include a taxiway widening project to promote safe taxiing operations for the large charter aircraft and rehabilitation of pavement adjacent to all taxiways to allow staff to continue to serve current charter operations and other operations should the opportunity arise. In the area of digital infrastructure, the Information Technology Division will continue to review all projects to ensure that projects correlate to the strategic initiatives of the Mayor and City Council. The majority of the expenditures within the operating budget include software and hardware maintenance, citywide phone system maintenance, contract services, and minor equipment and supplies to support technology projects. The majority of technology related capital improvement projects support the ongoing replacement of existing hardware which includes phone, computer, printer, network, and server technology infrastructure. There are several related projects each year that focus on the implementation of new technology initiatives that support a variety of the City's overall strategic planning principles, improvements to the City's website, and a new cybersecurity program that will enhance our Reputation as a Safe Community. As an internal service division, Information Technology serves as a consultant and partner to implement the Mayor and City Council's strategic planning principles that have a technology component. The scope of services range from planning network infrastructure within a new park to providing Wi-Fi in large public spaces and ensuring staff has the adequate hardware and software tools to efficiently perform daily tasks. Greater Ease of Mobility with Effective Transportation Systems The Transportation Master Plan will be completed and will initiate a review and prioritization of transportation projects to include: • Expanding the trail system by in-house trail crews • Continued expansion of the city's sidewalk network • Coordination of traffic signal system for improved mobility • Funding of Ozark Regional Transit and Razorback Transit • Intersection improvements to increase capacity and movement of vehicles XXVII City of Fayetteville Management Agenda Based on City Council's Strategic Goals Ecosystem Preservation The Ecosystem Preservation goal focuses on climate action planning, the maintenance and preservation of ecosystems and natural resources, pollution reduction, and the protection of the environment. The Energy Action Plan will be presented to the City Council before the end of this year and is structured around one overarching goal: reducing Greenhouse Gas Emissions (GHG) for activities occurring in Fayetteville. While GHG reduction is the guiding goal, a host of co -benefits accompany GHG-reducing actions. This plan outlines ways that the City can increase energy efficiency, transition to cleaner fuel sources, improve public health outcomes, build more resilient local businesses, and more. Other areas in which the City will focus on Ecosystem Preservation include: • Storm water maintenance to preserve the quality of streams • Sweeper program to remove contaminants from the storm water system Asphalt recycling to reduce the need for additional raw resources needed for production • Grant match project with the Water Conservation Resource Center to study Lake Fayetteville watershed supports • Forestry and habitat improvements through tree and native plantings and invasive plant removal • Stream restoration and maintenance • Implementation of voluntary commercial organics recovery program, focusing on large food waste generators • Technical assistance materials for businesses that participate in organics composting • Technical assistance to implement universal commercial organics recovery • Purchase of equipment essential to the implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan as approved by City Council. The expansion equipment consists of two additional curb -sort recycling trucks for the addition of apartment recycling and one new side- arm collection for the implementation of the organics composting program. Both new services require an initial purchase of the carts/bins to be used by citizens Financially Sustainable Government Providing Top-notch Citizen Services The development of the 2018 budget as well as the five-year Capital Improvement Plan both directly address this goal. The Mayor's plan to address wages after 2017 operations represents an approach to address salaries and the current pay study in a sustainable way. The operating budget itself is balanced for the General Fund without the use of reserves. ► NVAII City of Fayetteville Management Agenda Based on City Council's Strategic Goals The operating departments within the financial services department include sufficient amounts for training to ensure new requirements are addressed within operations. Training also provides exposure to new and modern approaches and concepts to financial issues and problems. This will help address future financial stability. The Internal Audit Division assures that city resources are being utilized properly and in accordance with city policy, verifies that internal controls within the City are adequate to safeguard assets and prevent loss, and provides independent evaluation of city activities. The internal audit function provides an independent evaluation of city activities to promote economy, effectiveness, and efficiency in the City with the aim of maintaining a high level of public trust and confidence that the City will continue to provide services. The quality of city operations overall is a critical element to the success of the City. Organizational effectiveness is a specific area that the City Council highlighted as a key component to maintain and improve city operations. A lean government review of all operational functions is a continuous process for achieving efficiencies and improving customer service. Communication between department heads to address cross - divisional projects, streamlining processes, reducing barriers to service and red tape, and eliminating silo operations will continue to be the goals for organizational effectiveness at the City. XXIX 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 245-17 File Number: 2017-0641 2018 ANNUAL BUDGET AND WORK PROGRAM: A RESOLUTION TO ADOPT THE 2018 ANNUAL BUDGET AND WORK PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2018 Annual Budget and Work Program. A copy of the Budget is attached to this Resolution and made a part hereof. PASSED and APPROVED on 11/21/2017 Attest: Sondra E. Smith, City Cle`k'�fp;Wycr r ffr'�r:i lilt itl►tip XXX CITY OF FAYETTEVILLE, ARKANSAS THE BUDGET PROCESS The budgets of governmental funds (for example General Fund, Street Fund, and Parks Development Fund) are prepared•on the modified accrual basis for revenues and expenditures. Under the modified accrual basis of accounting, revenues are recognized when they become both measurable and available. Expenditures are recorded when the related fund liability is incurred. The proprietary and trust fund types (Water & Sewer Fund, Recycling & Trash Collection Fund, and Airport Fund) are budgeted on a full accrual basis except for depreciation which is excluded and both capital purchases and bond principal payments which are included as expenditures. Not only are expenditures recognized when the liability is incurred but revenues are recognized when they are due and owing to the City (for example, water user fees are recognized as revenue when bills are produced). Agency funds are not budgeted since they are custodial in nature and do not involve measurement of results of operations. The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way the City prepares its budget. Formal budgets exist for all funds and fund types, except agency funds, but the budget -to -actual comparison reports are prepared only for the governmental fund types (General, Special Revenue, and Capital Projects). The Annual Budget and Work Program is a fiscal plan which presents the services which will be provided to the community and the funds needed to perform these services. The type and level of service is defined by the use of program objectives, which are further defined by performance measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City Council for approval and adoption. The key steps and dates in this process for the 2018 Budget and Work Program are described below: Budget Preparation, July 2017 The budget was prepared using the City's financial software. Staff from the departments and divisions attended training for security access and instructions for the budget maintenance module. Target budgets were set for each fund and/or program. The target budget excluded service expansion requests and new personnel requests. These items are considered separately. 2. Capital Requests, April — August 2017 Five Year Capital Improvements modification requests were submitted for review and prioritization. Approval of the requests were based on a review of prioritized lists by the Chief Financial Officer and Budget staff to see if original cost and continuing costs were within the available funding range. Capital items with a cost greater than $5,000 should appear in the Five Year Capital Improvements Programs. 3. Budget Submitted by Department/Division Heads, August 2017 The Department/Division Heads emailed notification to the budget staff after completing budget submissions requesting their 2018 funding. The budget staff then verified that budget submissions were correct and within specified targets. 4. Analysis of Each Proposed Program Budget, August 2017 During this period, meetings, as needed, were conducted with each Department Director. At these meetings, the submitted program budgets were evaluated in their entirety and additions and cuts were made to balance the funds with the service requirements. The 2018 Proposed Budget and Work Program was the result of this process. 5. Consideration and Approval of the Budget, Beginning to Adoption 2017 The proposed budget is discussed with the Mayor beginning in August and through November. The Mayor will present the comprehensive 2018 Proposed Budget and Work Program to the City Council on November 14. Public discussions on the budget will be conducted at agenda sessions and City Council meetings as needed beginning November 21. A special meeting is scheduled for November 18. The 2018 Annual Budget & Work Program was adopted on November 21. 6. Implementing the 2018 Budget, January 2018 Using the software budget, amounts are split into the projected funding level needed for each month. These work papers are inputted into the computer system to assist in the control of the adopted budget throughout 2018. 7. Adjusting the 2018 Budget, Throughout 2018 The budget may be adjusted throughout 2018. Depending on the amount of the adjustment, approval may come from the Budget Director, Chief Financial Officer, Mayor or the City Council. A detailed explanation of the Budget Adjustment Policy is listed on pages 7 and 8. The public meetings throughout the budget process are considered to be an essential part of the budget process as they are designed to solicit feedback from the City Council on the City's operations and services. In accord with continuing efforts to apprise the public of City activities, the 2018 Adopted Budget and Work Program is made available for review by all interested persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a downloadable version of the budget is found on the City's web site: http://www.fayetteville- ar.gov/. Public notification of this information is made in a local newspaper and on the Fayetteville Government Channel. As always, the public is invited to attend all meetings, retreats, and hearings regarding consideration of the Budget. 4 / E �k 0 k £ / 0 / %w U <2 I F/ \t Ld 1L / ¥kU / / -/ k % 2 / � ® _ / / ®\ f D/ g± Man m » >-� \\E \2 I ƒ#/ $ k ƒ\ / $\ $ �E k/ /k 0.0 �2� k 2r— $// OL 'ƒ§0 �_ » j 3 CITY OF FAYETTEVILLE, ARKANSAS FINANCIAL POLICIES The purpose of this section is to present the policies that the City follows in managing its financial and budgetary affairs. These are general statements of policies, which represent long-standing principles, traditions, and practices that have guided the City in maintaining financial stability. REVENUE POLICY The City will strive to maintain a broad and diversified revenue base that will equitably distribute the burden of supporting City services and will protect the City from short-term fluctuations in any one revenue source. • The City will actively support economic and industrial development recruitment and retention efforts to provide for a solid revenue base. • The City will maintain timely collection systems and implement necessary enforcement strategies to collect revenues from available sources. The City will establish user fees and charges for services, when feasible, at levels related to the cost of providing the services. The City will review the fees and charges on a periodic basis to determine modifications needed to keep pace with the cost of providing the services. • The City will establish, when feasible, self- supporting enterprise funds and internal service funds in which a relationship between revenues and expenditures clearly exists. • The City will project revenues on a conservative basis so that actual revenues will consistently meet or exceed budgeted revenues. • The City will maintain a budgetary control system and will prepare reports that compare actual revenues to budgeted amounts. • The City will review annually and revise, where necessary, its cost allocation formula. • The City will limit the designation of General Fund revenues for specified purposes to maximize flexibility in budgeting and revenue utilization. EXPENDITURE POLICY • Basic and essential services provided by the City will receive first priority for funding. The City will establish performance measurements for all program areas, when feasible. These measures will reflect the demand, workload capability, and projected outcomes for the program to accomplish its objectives. The City will strive to adopt a balanced budget, by fund, for all funds maintained by the City, in which total anticipated revenues must equal or exceed the budgeted expenditures for each fund. However, if this cannot be attained, the City will utilize unallocated fund reserves, which have been carried forward from prior years. • The City will maintain a budgetary control system to ensure adherence to the adopted budget and will prepare reports that compare actual expenditures to budgeted amounts. • The City will attempt to refrain from budgeting non -recurring or one-time revenue for ongoing expenses. The City will provide access to medical, dental, life, and long-term disability insurance for its employees. The cost for these benefits will be a shared responsibility between the City and its employees. 4 The City will provide access to appropriate retirement plans for its employees. The City will make contributions for eligible employees at the percentage defined for each of the respective retirement plans. DEBT POLICY • The City will maintain a policy of full disclosure on financial reports and bond prospectus. • The City will maintain communications with bond rating agencies and continue to strive for improvements in the City's bond rating. The City will pay for all capital projects and capital improvements on a pay-as- you-go basis using current revenues whenever possible. If a project or improvement cannot be financed with current revenues, long-term or short-term debt or capital leases will be recommended. • The City will refrain from issuing long-term debt for a period in excess of the expected useful life of the capital project. • The City will use special assessment revenue or other self-supporting bonds instead of general obligation bonds, when feasible. The City will seek refinancing of outstanding debt if it is determined that the City will benefit by reduced interest expense over the remaining life of the bonds of at least 3% of the principal being refunded. The City will require that General Fund and Street Fund debt service shall not exceed 10% of annual general and road tax revenues and the principle amount of General and Street Fund debt shall not exceed 5% of assessed taxable property. • Outstanding short-term debt and Amendment 78 debt obligations combined shall not exceed 5% of the City's taxable real property. RESERVE POLICY The City will maintain a minimum reserve of sixty (60) days of annual regular general fund operating expenditures for the General Fund in Undesignated Fund Balance. The minimum unreserved General Fund Balance cannot be reduced without specific City Council Resolution. The City will maintain a minimum reserve of at least 10% of current year operating expenditures for the Street Fund in Undesignated Fund Balance. If existing reserves exceed the required level, such funds may be used to provide for non- recurring expenditures. The City will use monies in the 10% reserve only in times of emergency or fiscal and economic hardship. • The City will attempt to maintain a cash and investments balance of not less than 10% of current year operating expenditures for all Enterprise Funds. • The City will maintain a Shop Fund reserve necessary to fund the replacement and expansion of the City's vehicles and equipment. INVESTMENT AND CASH MANAGEMENT POLICY • The City will deposit all receipts on a timely basis. • The City will strive to maximize the return on its investment portfolio without jeopardizing principal amounts. • The City will limit its investments to the types of securities provided for by Arkansas statutes. 61 • The City will diversify its investments by maturity date to protect against market fluctuations. • The City will purchase securities from qualified institutions based on competitive bids in an effort to obtain the highest available rates. CAPITAL IMPROVEMENT POLICY The City will prepare and update, as needed, a five-year Capital Improvements Program (CIP), which will provide for the orderly maintenance, replacement, and expansion of capital assets. • The CIP will identify long-range capital projects and capital improvements of all types, which will be coordinated with the annual operating budget to maintain full utilization of available revenue sources. When preparing the CIP, the City will seek to identify all viable capital projects and capital improvements required during the subsequent five-year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. • The City will seek input from the public by holding public hearings in relation to the establishment of major projects and major project priorities. The City will incorporate the reasonable findings and recommendations of the other City Boards, Commissions, Committees, and Citizen task forces, as they relate to capital projects and improvements. FINANCIAL REPORTING POLICY The City's accounting system will maintain records in accordance with accounting standards and principles outlined by the Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and the State of Arkansas. The City will employ an independent accounting firm to perform an annual audit of the City's finances and make the annual audit available to all required and interested parties. The audit shall be completed and submitted to the State of Arkansas within 210 days of the close of the fiscal year. • The City will produce monthly and quarterly financial statements reporting the current periods' activity for all funds maintained by the City. • The City will maintain an internal audit function, which will be charged with adopting and routinely monitoring internal controls of the City. The City will prepare an annual budget document that provides a basic understanding of the City's planned financial operations for the coming fiscal year. Copies of the proposed and final budget will be made available to all interested parties and opportunities will be provided for citizen input prior to final decisions on the budget. The City will seek annual renewal of the Government Finance Officers Association's (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation Award. CITY OF FAYETTEVILLE, ARKANSAS ADMINISTRATIVE PROCEDURES TO ADJUST THE APPROVED BUDGET PURPOSE: The procedures outlined in this section define, standardize, and set forth responsibilities for budget adjustments. DEFINITION AND EXPLANATION: During the fiscal year needs arise for expenditure budget adjustments to enable divisions to adapt to changing conditions. There are two types of expenditure budget adjustments which can be defined as follows: 1) Budget Adjustment- this is a transfer from one category within a fund budget to another category. The fund total does not change. 2) Budget Amendment- this is an addition to the overall budget total of the fund. It increases the total expenditure amount authorized for the fund. Any budget amendment must be supported by an increase in revenue or come from available fund balance. DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES: All Department Directors and Division Heads are mandated to stay within each operational program budget as adopted and to stay within the total budget for each capital project. Neither the Accounting nor Purchasing Divisions will process payments or purchase orders, which will cause a program or capital project to be over the annual budget amount. Each operational division is grouped into programs (i.e. Engineering - Administration, Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget adjustments will be required in the following instances: 1) When the budgeted amount per operational program is exceeded (an offsetting adjustment must be made from another operational program). 2) When the budgeted amount for a capital project is exceeded (an offsetting adjustment must be made from another capital project or another program). Requested adjustments to an operational program must be submitted on a budget adjustment form with sufficient justification for the need. Any changes in the personnel services category must meet the City's policy for raises, promotions, and staff increases. BUDGET ADJUSTMENT APPROVAL PROCESS: Budget Amendments 1) All budget amendments must be approved by the City Council other than mandatory redemptions and other expenditures delegated to a Bond Trustee via a bond trust agreement. Budget amendments appropriate additional revenue or allocation of reserves. Budget Adjustments 1) Budget adjustments within categories, within divisions of a fund, can be made with the approval of the Budget Director (see page 10 for a division listing). 2) Budget adjustments between categories within a division of a fund can be made with the approval of the Budget Director and Chief Financial Officer,. 3) Budget adjustments within the personnel services category between departments within a fund will be approved by the Budget Director, the Chief Financial Officer, and the Chief of Staff. 4) Budget adjustments between categories within an approved program will be approved by the Budget Director and the Chief Financial Officer. 5) All other budget adjustments must be approved by the City Council. BUDGET AMENDMENT REPORTING: As a matter of practice, staff will provide information regarding Budget Amendments to the City Council on a quarterly basis. CITY OF FAYETTEVILLE, ARKANSAS BUDGET ORGANIZATIONAL STRUCTURE FUND In governmental accounting, a fund is a fiscal and accounting entity with a self -balancing set of accounts, created and maintained for a particular purpose. It has transactions subject to legal or administrative restrictions. A separate budget is provided for each fund. ACTIVITY Activities are the major groups of items which are functionally related, regardless of the Department or Division that is responsible. This type of classification provides a useful Budget summary that is consistent even though changes in the organizational structure may occur. DEPARTMENT Departments are the major organizational sub -divisions. They have a broad overall purpose. The City of Fayetteville is organized into ten operating departments: Police, Fire, Chief of Staff, Sustainability & Resilience, Parks & Recreation, Utilities, Development Services, Communications & Marketing, Transportation Services, and Finance & Internal Services. Each Department has a director who reports to the Chief of Staff except the Police and Fire Chiefs whom report directly to the Mayor. DIVISION Divisions are the major operational areas of the City. Each Division has been assigned to one of the Departments listed above according to the type of activity it performs. For example, the Recycling & Trash Collection Division is part of the Transportation Services Department. A listing of divisions is on the following page. PROGRAM Programs are the operating units within the Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. For example, the Recycling & Trash Collection Division contains the following programs: Administration, Commercial Collections, Residential Collections, Commercial Drop Box Collections, Transfer Station, Recycling, and Composting. CATEGORY Within each program, each expenditure item is grouped into a category of related expenditures. The budget for each program is listed by categorical total. Examples of a category include: Personnel Services, Materials and Supplies, Services and Charges, Maintenance, Motor Pool Charges, Capital, Transfers to Outside Agencies, Cost Reimbursements, and Operating Transfers. L] DEPARTMENTAL REPORTING STRUCTURE General Government Mayors Administration City Council City Attorney City Prosecutor City Clerk/Treasurer Fayetteville District Court Library Chief of Staff Chief of Staff Economic Development Human Resources Information Technology Internal Audit Police Department Police Central Dispatch Fire Department Fire Department Sustainability & Resilience Department Sustainability & Resilience Parking Management Parks & Recreation Department Parks & Recreation Finance & Internal Services Department Chief Financial Officer Accounting & Audit Budget & Information Management Facilities Management Purchasing Utilities Financial Services Development Services Department Development Services Director Animal Services Building Safety City Planning Community Resources Engineering Communications & Marketing Department Communications & Marketing Media Services Transportation Services Department Transportation Services Airport Services Fleet Operations Recycling & Trash Collection Utilities Department Utilities Director Water & Sewer Maintenance Wastewater Treatment Plant IKE Paae Left Blank Intentiona 12 General Fund General City of Fayetteville, Arkansas Chart of Governmental Fund Types City Fund Structure Governmental Special Revenue Funds Parks Development Impact Fee Communily Development Energy Block Grant Drug Law Enforcement Soeclat State Grants Debt Service Funds Parking Revenue Imp. Bond TIF Bond Soles Tax Bond HMR Tax Bonds 2014 Debt Sry Utaoiy Bonds 2017 Capital Projects Funds Sales Tax Construction Bond Solar Tax Capital Improvements Parking Deck Project Replacement & Disaster Recovery HMR Bonds 2014 Capital Project Library Expansion Conslruction As noted by the chart above, the City utilizes all four (4) major Governmental fund types: General, Special Revenue, Debt Service, and Capital Projects. General Fund - General fund is the general operating fund of the City. It is used to account for all financial resources except those accounted for in other funds. Special Revenue Funds - Special Revenue funds are used to account for the proceeds of specific revenue sources, which are designated or required to finance particular functions or activities of the City. Debt Service Funds - Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs other than debt service payments made by enterprise funds. Capital Pro`ects Funds - Capital projects funds are used to account for financial resources to be used for the acquisition and construction of assets of a relatively permanent nature other than those financed by proprietary funds. As a note of explanation for the following combined statements, the revenues are listed by major source and the expenditures are listed by major department or service. The operation transfers are listed both in and (out). 13 City of Fayetteville, Arkansas Chart of Proprietary and Fiduciary Fund Types City Fund Structure Proprietary Funds 11 Enterprise Funds I Internal Service Funds Water & Sewer Shop Recycling & Trash Collection Airport Fiduciary Funds JJj Trust Funds Agency Funds Police Pension Fire Pension Relueriod Check Pnyrpll As noted by the chart above, the City utilizes the Enterprise and Internal Service funds in the Proprietary fund type and the Trust and Agency funds in the Fiduciary fund type. Enterprise Funds - Enterprise funds are used to account for operations (A) that are financed and operated in a manner similar to private business enterprise, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (B) where the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Internal Service Funds - Internal service funds are used to account for the financing of goods or services provided by one division of the City to other divisions of the City, on a cost reimbursement basis. Trust Funds and Agency Funds - Trust funds and agency funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments and/or other funds. Trust funds are accounted for in essentially the same manner as proprietary funds. Agency funds are custodial in nature and do not involve measurement of results of operation. In reference to the following combined statements, the revenues are listed by major source and the expenses are listed by major department or service. Also shown are depreciation, non -operating revenue and (expenses), transfers in and (out), and net income. 14 City of Fayetteville, Arkansas Sources of Funds for 2018 $160,849,000 Sales Taxes Franchise Taxes Property Taxes $62,952,900 $5,994,800 $4,865,000 39.1 % Z 7T, Fund Balance -$1,996,000 -1.3% Transfers In $2,01 1,000�� 1.3% Other $4,912,3, 3.1 % Investment $1,158,560 0.7% Fines & Forfeiti $2,036,200 1.3% Sewer Service $19,233,200 12.0% Water Sales $19, 656,460 12.2% Uses of Funds for 2018 $160,849,000 W WTP Operations Personnel Services $9,604,869 $5 8,180 33. 6.0%— 3.8% Purchased Water $7,500,000 4.7% Internal Charl $6,650,332 4.1 % Fuel $4,542,369 2.8% Debt Service $26,779,012 Capital 16.6% Transfers Out $17,602,000 $2,01 1,000 10.9% 1.3% Intergovernmental $10,495,230 6.5% Charges For Services $17,69 6,100 1 1.0% Solid Waste $11,833,200 7.4% Trials & Supplies $5,300,513 3.3% Services & Charges $21,576,792 13.4% Maintenance $5,063,933 3.1 % Note The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes expenditures from all funds including capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances do not reflect capital expenditures. 15 City of Fayetteville, Arkansas Multi -Year Comparison Budget Expenditures Adopted Adopted Adopted Adopted Adopted 2014 2015 2016 2017 2018 Major Funding Sources: General $ 37,460,000 $ 38,166,000 $ 41,366,000 $ 43,162,000 45,586,000 Street 6,422,000 7,571,000 6,930,000 6,804,000 6,911,000 Parking 1,605,000 1,560,000 1,616,000 1,922,000 2,01 1,000 Community Development Block Grant 562,000 559,000 556,000 927,000 920,000 Parks Development 2,737,000 2,273,000 3,155,000 3,571,000 3,282,000 Drug Law Enforcement 565,000 575,000 637,000 498,000 518,000 Water & Sewer 34,043,000 39,203,000 36,968,000 40,525,000 39,096,000 Recycling & Trash Collection 10,960,000 12,651,000 11,123,000 11,690,000 12,800,000 Airport 2,494,000 2,576,000 2,256,000 2,253,000 2,255,000 Shop 7,328,000 8,456,000 8,942,000 8,812,000 9,334,000 104,176,000 113,590,000 113,549,000 120,164,000 122,713,000 Other Funding Sources: Impact Fee 1,113,000 1,070,000 1,741,000 1,163,000 904,000 TIF Bond 123,000 141,000 146,000 177,000 178,000 Parking Deck Bond 300,000 300,000 326,000 385,000 384,000 HMR 2014 Bond Debt Service 0 0 706,000 710,000 709,000 Sales Tax Bond 18,592,000 18,626,000 19,771,000 21,006,000 21,959,000 Library Expansion Bond 0 0 0 0 1,775,000 Library E�pansion Construction 0 0 0 0 0 Replacement & Disaster Recovery 42,000 42,000 42,000 42,000 60,000 Sales Tax Capital Improvements 7,523,000 7,692,000 7,982,000 8,542,000 9,238,000 Sales Tax Construction Bond 7,000 5,000 5,000 5,000 5,000 Parking Deck Project 2,000 3,000 0 0 0 Town Center 696,000 690,000 0 0 0 Police Pension 1,609,000 1,611,000 1,574,000 1,559,000 1,563,000 Fire Pension 1,417,000 1,435,000 1,426,000 1,410,000 1,361,000 31,424,000 31,615,000 33,719,000 34,999,000 38,136,000 $ 135,600,000 $ 145,205,000 $ 147,268,000 $ 155,163,000 160,849,000 This comparison of adopted budgets is included to show the scope and growth of City operations in a multi- year format. This presentation is traditional but continues to include interfund transfers. Rather than restating all of the budgets, it is recommended that emphasis be placed on the significant entries, which are the individual funds. A more detailed discussion of each individual fund is included in the specific section devoted to that fund. V. General Fund (1010) General Fund Revenues Total estimated revenue available in 2018 to support the General Fund is approximately $45.6 million. These overall General Fund Revenue projections are based on historical trend data, expected population increases, and current performance of the national, state, and local economies based on statistical information. Sources of Funds for 2018 $45,586,000 Sales Tax $28,071,110 61.6% Alcoholic Beverage i ax $702,000 1.5% Investment Earnings & Miscellaneous $368,300 0.8% Franchise $5,782,C 12.7 $1,735,500 3.4% 3.8% Property Tax $3,503,000 7.7% nses & Permits $1,393,000 3.1% nmental :,000 Y. WA Property Taxes: Property Tax revenue makes up 7.7% of total General Fund Revenue. The tax rate currently approved is 2.3 mils. The City of Fayetteville has a discretionary limit of 5.0 mils, which is set by law. By law, millage decisions must be made by the end of October of each year by the City Council and filed with the County. N $4.00 c 0 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 Property Taxes $3.50 $3.28 $3.11 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year County Sales Tax: The largest source of General Fund revenue (32.7%) is the County Sales Tax. The City receives a prorated share (36.2%) of the 1 % County Sales Tax based on population as of the most recent federal census. Sales Tax growth averaged 1.79% per year from 2006 to 2016. Budgeted 2018 revenue is projected to be 2.0% higher than the current 2017 estimated collections. $16.00 c 0 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $0.00 County Sales Tax 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year M City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 28.9% of total revenue. Sales Tax growth averaged 2.74% per year from 2006 to 2016. The 2018 budget is estimated to be 2.0% over 2017 estimated collections. The 2017 collections are estimated to be 4.2% over 2016 actual receipts. The 1 % City Sales Tax revenue is divided between General Fund operations and capital. The current split for 2018, which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital Improvements Fund. $25.00 C O $20.00 $15.00 $10.00 $5.00 $0.00 Total City Sales Tax Collected by Fund [1Sales Tax Capital ❑General Fund 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year 0 Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and Fines & Forfeitures) as a whole make up 15.7% of total General Fund revenue. The largest generator of Licenses & Permits Revenue is Building Permits which are projected to be slightly more in 2018 compared to estimated 2017. Many other types of revenues and permits are issued by the City and are projected to remain level compared to 2017 collections. Intergovernmental revenues consist of State Turnback and State/Federal grants and are projected to be less in 2018 compared to estimated 2017 revenue. This is because grant revenue is not estimated until the actual grant is awarded which is normally mid -year. Charges for Services consists of a multitude of fees such as parks and recreation fees, 911 reimbursements, and planning fees. Fines & Forfeitures revenues consist of court fines and are expected to be mostly flat when compared to estimated 2017. $9.0 c 0 $8.0 $7.0 $6 $5, $4. $3 $2 $1 General Fund - Other Revenue 0 Fines & Forfeitures ❑ Intergovermental B Licenses & Permits 4_i Charges for Services $ t 54 $2.95 $1.57 1 $2.46 $0.0 11 1 _,I I . i .I,t_, I,. i I'[ . I lr..I _ 'i - i i I -- 1 - 1 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year 20 Franchise Fees: Franchise fees as a category makes up 12.7% of total General Fund revenue. The City collects franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of the franchise fee agreements reflect a percentage of gross utility revenue generated. Although franchise fees are a direct cost of the utilities business, all utilities except AEP (SWEPCO) and the City of Fayetteville's Recycling & Trash Collection and Water & Sewer Divisions show the fee as an additional item on the consumer's invoice. Currently, Black Hills Energy (formally Source Gas) pays 3% of annual sales before taxes on residential and commercial customers and 1 % on industrial customers. AT&T and Prairie Grove Telephone pay 4% of all access line billing. AT&T Video and Cox Communications pay 5% of annual gross sales on everything except internet access revenue. The Water & Sewer utility pays 4.25% and the Recycling & Trash Collection utility pays 3% on annual gross sales. AEP Electric and Ozarks Electric Co -Op pay 3% of gross revenues on domestic customers and 1 % on industrial consumers. A new utility, OzarksGo which offers premium television and telephone services and high speed internet was new for 2017. Collections in 2017 are 1.6% over the year-to- date budget. The 2018 budget is set to be slightly higher than estimated 2017. N $7.00 0 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $0.00 Franchise Fees $5.82 $5.88 $5.83 Ss_76 $5.78 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year 21 General Fund Expenses Total uses of funds in 2018 for the City's General Fund totals $45,586,000. The charts below show the total General Fund expenditure budget by operating department and expense category. 2018 Uses of Funds by Activity $45,586,000 Police Salary Contingency $14,999,703 $469,249 Operating Transfers Out 32.9% $233,000 0.5 % Parks & Recreation $2,370,134 5.2% Outside Agencies $1,110,568 2.4% General Government $4,529,366 9.9% 26.4% 2018 Uses of Funds by Category $45,586,000 Personnel Services $36,715,567 80.5% Operating Transfers Out $233,000 0.5% Contingency/Savings $80,000 0.2% Motorpool $1,303,102 2.9% Cost Reimbursements -$2,490,662 Capital. -5.5% $38,000 0.1% Transfer to Outside Agencies $2,787,969 6.1% Community Planning & Engineering $4,633,101 10.2% —Cost Reimbursements -$2,480,982 -5.3% _ Fayetteville Public Library $1,701,000 3.7% Finance & Internal Services $5,963,761 13.1% Materials & Supplies $1,333,996 2.9% Services & Charges $4,172,931 9.2% Maintenance $1,412,097 3.1% 22 Personnel Services: Personnel Services represent the largest category (80.5%) of expense for the City's General Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's Compensation expenses. The Personnel Services category has averaged 2.43% growth per year from 2006 to 2016. A $469,249 contingency amount has been included in this budget for accrued benefit payouts. N $40.00 C O $35.00 $30.00 $25.00 $20.00 $15.00 $10.00 $5.00 $0.00 Personnel Services $36.7 <�c o 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year 23 Other Expenses: Other expenses represent 18.0% of the General Fund expenditures for 2018. Other expenses represent the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool categories. The Services & Charges Category includes contract services, publications and dues, etc. and represents 9.2% of the total General Fund budget. The Materials & Supplies Category includes copier/printing charges, minor equipment, fuel, and office supplies and represents 2.9% of the total General Fund budget. The Maintenance Category includes building and grounds maintenance, software maintenance, and various other small maintenance accounts and is 3.1 % of the total General Fund budget. The Motorpool Category represents 2.9% of the total General Fund budget. $8.0 $6.0 a $4.0 $2.0 $0.0 Other Expenses 08 09 10 11 12 13 14 1s 16 17 Est 18 Bud Axis Title 24 General Fund - Fund Balance The amount of minimum reserves to be maintained in undesignated fund balance for General Fund is sixty (60) days for 16.5%) of annual regular general fund operating expenditures. The General Fund designation requirement was approved by the Fayetteville City Council on November 5, 2002 with Resolution 174-2002 and currently amounts to $7,521,690. N $25.0 0 $20.0 $15.0 $10.0 $5.0 $0.0 General Fund Ending Undesignated Fund Balance & % of Expense $20.45 $15.90 _ $15.84 $15.84 $14.92 $15.21 M M $12.15 M 49.7% $10.08 43.2o I' 41.7% $9.02 0.2% $8.78 I 35.6% � I.. 34,$9'o 30.8% 31.7% 31,3'a 5.136 24.9% 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year 100.0% 90.0% 80.0% 70.0% v 60.0% v a w to c 50.0% v 0 C 40.0% S a 30.0% 20.0% 10.0% 0.0% 25 Revenues: Property Taxes Sales Tax - County Sales Tax - City Alcoholic Beverage Taxes Franchise Fees Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Transfer from Impact Fee Fund Investment Earnings Other Total Revenues Expenses: General Government Activity - Outside Agencies - Salary Contingency - Fayetteville Public Library - Cost Reimbursements Finance and Internal Services Activity Police Activity Fire Activity Community Planning & Engineering Parks and Recreation Activity Transfer to Water & Sewer Transfer to Sales Tax Capital Transfer to Shop Transfer to Drug Grant Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2018 Operating Budget General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 $ 3,105,560 $ 3,300,000 $ 3,279,100 $ 3,503,000 13,693,474 13,641,000 14,605,541 14,898,000 12,386,515 12,599,000 12,916,638 13,175,000 702,554 665,000 702,300 702,000 5,729,195 5,730,000 5,764,308 5,782,000 1,888,094 1,356,000 1,380,900 1,393,000 2,826,804 2,708,138 2,950,064 2,462,000 1,838,759 1,742,889 1,756,339 1,735,500 1,594,820 1,512,000 1,566,936 1,567,200 67,680 0 0 0 70,411 117,000 155,000 133,300 345,042 292,750 340,200 235,000 44,248,908 43,663,777 45,417,326 45,586,000 3,958,160 8,038,367 8,038,367 4,529,366 993,666 1,254,508 1,254,508 1,1 10,568 0 533,969 433,969 469,249 1,694,883 1,697,000 1,697,000 1,701,000 (2,480,982) (2,480,982) (2,480,982) (2,480,982) 5,333,918 5,919,032 5,919,032 5,963,761 13,990,860 15, 652, 822 15,652,822 14,999,703 11,288,058 12,196,459 12,196,459 12,057,100 4,173,386 4,546,851 4,546,851 4,633,101 1,895,395 2,354,412 2,354,412 2,370,134 0 74,500 74,500 0 32,120 0 0 0 42,028 0 0 0 180,527 233,000 233,000 233,000 41,102,019 50,019,938 49,919,938 45,586,000 $ 3,146,889 $ (6,356,161) $ (4,502,612) $ 0 $ 41,102,019 $ 50,050,587 $ 49,950,587 $ 45,586,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 15,899,519 $ 20,447,333 $ 20,447,333 $ 15,944,721 Income / (Loss) 3,146,889 (6,356,161) (4,502,612) 0 Designated FB Change (Increase) 1,400,925 0 0 0 Ending Undesignated Fund Balance $ 20,447,333 $ 14,091,172 $ 15,944,721 $ 15,944,721 26 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 1010.015.0150 - Mayors Administration Program: 10 - Personnel Services $ 232,317 $ 221,742 $ 221,742 $ 221,074 20 - Materials & Supplies 4,075 4,783 4,783 5,450 30 - Services and Charges 42,092 56,375 56,375 57,708 40 - Maintenance 0 100 100 100 Total 278,483 283,000 283,000 284,332 1010.016.0160 - City Council Program: 10 - Personnel Services 143,917 152,172 152,172 159,082 20 - Materials & Supplies 149 414 414 414 30 - Services and Charges 8,685 19,314 19,314 20,214 Total 152,750 171,900 171,900 179,710 1010,021.021.0 - City Attorney Program: 10 - Personnel Services 313,535 312,188 312,188 317,196 20 - Materials & Supplies 2,977 4,120 4,120 4,120 30 - Services and Charges 12,245 19,292 19,292 19,292 Total 328,756 335,600 335,600 340,608 1010.031,0310 - City Prosecutor Program: 10 - Personnel Services 663,614 645,070 645,070 629,068 20 - Materials & Supplies 15,823 13,600 10,900 10,650 30 - Services and Charges 13,866 12,770 15,470 15,600 40 - Maintenance 11,990 13,360 13,360 13,480 Total 705,292 684,800 684,800 668,798 1010.036.1360 - Internal Audit Program- 10 - Personnel Services 62,688 98,100 98,100 91,361 20 - Materials & Supplies 64 600 600 600 30 - Services and Charges 4,450 3,200 3,200 3,200 Total 67,202 101,900 101,900 95,161 TO 10.040.0400 - District Judge Program: 10 - Personnel Services 162,379 6,249 6,249 0 20 - Materials & Supplies 727 53,108 53,108 50 30 - Services and Charges 10,446 96,914 96,914 97,914 40 - Maintenance 11,853 12,861 12,861 12,500 Total 185,406 169,132 169,132 110,464 27 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (10 10) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010,040.201.0 - Criminal Cases Program: 10 - Personnel Services 353,761 339,847 339,847 362,029 20 - Materials & Supplies 5,739 10,238 10,238 8,088 30 - Services and Charges 4,353 7,315 7,315 7,315 Total 363,853 357,400 357,400 377,432 1010.040.2020 - Probation & Fine Collection Program: 10 - Personnel Services 24,155 24,834 24,834 24,844 20 - Materials & Supplies 0 400 400 400 30 - Services and Charges 614 1,325 1,325 1,325 Total 24,768 26,559 26,559 26,569 1010.040.2030 - Small Claims & Civil Cases Program: 10 - Personnel Services 206,055 298,288 298,288 314,667 20 - Materials & Supplies 1,915 7,950 7,950 4,100 30 - Services and Charges 162 1,800 1,800 1,800 40 - Maintenance 0 103 103 103 Total 208,132 308,141 308,141 320,670 101.0.050.0500 - Economic Development Program; 10 - Personnel Services 0 105,200 105,200 107,445 20 - Materials & Supplies 0 16,585 16,585 13,210 30 - Services and Charges 82,500 678,915 678,915 352,290 Total 82,500 800,700 800,700 472,945 10 10.051.15 10 - City Clerk/Treasurer Program: 10 - Personnel Services 302,761 321,168 321,168 343,747 20 - Materials & Supplies 13,094 13,650 13,650 13,550 30 - Services and Charges 28,803 39,733 39,733 42,733 40 - Maintenance 0 4,400 4,400 5,500 Total 344,658 378,951 378,951 405,530 1010.055.0550 - Communications Progra_rn: 10 - Personnel Services 274,015 294,107 294,107 300,881 20 - Materials & Supplies 1,812 7,425 7,425 2,176 30 - Services and Charges 9,416 15,319 15,319 16,068 Total 285,243 316,851 316,851 319,125 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.060.0600 - Media Services Program: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance 188,719 2,771 64,728 1,421 7,400 206,866 8,802 87,959 1,147 10,276 206,866 8,802 87,959 1,147 10,276 216,438 8,710 71,711 1,912 3,075 Total 265,040 315,050 315,050 301,846 1010.070.0700 - Chief of Staff Program: 10 - Personnel Services 71,733 64,283 64,283 55,380 20 - Materials & Supplies 1,493 5,225 5,225 5,475 30 - Services and Charges 9,371 11,993 11,993 11,743 33 - Motorpool 8,134 8,570 8,570 8,317 Total 90,731 90,071 90,071 80,915 1010.080.5240 - Library Program; 30 - Services and Charges 17,482 19,599 19,599 23,599 70 - Transfers to Outside Entities 1,677,401 1,677,401 1,677,401 1,677,401 Total 1,694,883 1,697,000 1,697,000 1,701,000 1010.090.6600 - Miscellaneous Program: 10 - Personnel Services 0 533,969 433,969 469,249 20- Materials &Supplies 2,167 20,124 20,124 15,394 30 - Services and Charges 532,707 537,760 537,760 482,736 39 - Cost Allocation (2,480,982) (2,480,982) (2,480,982) (2,480,982) 40 - Maintenance 19,649 22,528 22,528 25,331 70 -Transfers to Outside Entities 993,666 4,354,508 4,354,508 1,110,568 80 - Capital 20,823 18,100 18,100 22,000 96 - Operating Transfers Out 74,148 74,500 74,500 0 Total (837,823) 3,080,507 2,980,507 (355,704) 1010.1 10. 1100 - Chief Financial Officer Pro ram: 10 - Personnel Services 164,498 165,974 165,974 167,554 20 - Materials & Supplies 165 430 430 250 30 - Services and Charges 3,979 7,076 7,076 7,256 Total 168,642 173,480 173,480 175,060 29 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.120.1210 - Human Resource Operations Proaram: 10 - Personnel Services 363,574 430,005 430,005 455,178 20 - Materials & Supplies 3,853 11,134 11,134 4,600 30 - Services and Charges 6,213 14,235 14,235 14,235 40 - Maintenance 0 150 150 150 Total 373,640 455,524 455,524 474,163 10 10. 120.1220 - Employee Benefits/Services Proclrarn; 10 - Personnel Services 470,875 452,827 452,827 462,851 20 - Materials & Supplies 7,122 19,205 19,205 2,265 30 - Services and Charges 189,040 240,158 240,158 253,558 40 - Maintenance 42,547 36,500 36,500 38,530 Total 709,585 748,690 748,690 757,204 1010. 131.13 10 - Accountinra & Audit Program:_ 10 - Personnel Services 762,517 784,236 784,236 843,074 20 - Materials & Supplies 8,051 9,428 9,428 8,800 30 - Services and Charges 32,545 46,364 46,364 46,364 40 - Maintenance 837 1,000 1,000 1,000 Total 803,951 841,028 841,028 899,238 1010.1.33.1330 - Budget & Information Management Program: 10 - Personnel Services 299,409 287,336 287,336 338,065 20 - Materials & Supplies 3,524 5,690 5,690 4,806 30 - Services and Charges 3,936 7,388 7,388 7,438 40 - Maintenance 100 1,266 1,266 2,100 Total 306,969 301,680 301,680 352,409 1010.140.1410 - General Maintenance Program: 10 - Personnel Services 399,326 449,984 449,984 470,887 20 - Materials & Supplies 9,141 11,728 11,728 11,228 30 - Services and Charges 18,216 27,277 27,277 25,269 33 - Motorpool 11,712 13,508 13,508 16,428 40 - Maintenance 21,431 23,003 23,003 24,911 Total 459,827 525,500 525,500 548,723 30 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.140.1420 - Janitorial Program: 10 - Personnel Services 232,874 250,124 250,124 242,918 20 - Materials & Supplies 15,083 26,616 26,616 57,094 30 - Services and Charges 14,156 19,360 19,360 16,360 40 - Maintenance 294 400 400 400 Total 262,407 296,500 296,500 316,772 1010.160.1610 - Purchasing P__rogrom 10 - Personnel Services 213,381 259,471 259,471 264,932 20 - Materials & Supplies 2,047 2,573 2,573 4,311 30 - Services and Charges 19,459 28,841 28,841 26,803 Total 234,888 290,885 290,885 296,046 1010. 170.17 10 - Information Technology Program: 10 - Personnel Services 802,496 838,285 838,285 883,876 20 - Materials & Supplies 31,706 27,530 27,530 27,630 30 - Services and Charges 196,495 249,587 249,587 260,422 33 - Motorpool 6,947 7,765 7,765 8,063 40 - Maintenance 424,893 536,933 536,933 570,695 80 - Capital (92) 0 0 0 Total 1,462,445 1,660,100 1,660,100 1,750,686 10 10. 170.1720 - GIS Program: 10 - Personnel Services 289,712 320,260 320,260 327,675 20 - Materials & Supplies 2,476 2,900 2,900 2,900 30 - Services and Charges 9,253 9,720 9,720 10,220 40 - Maintenance 51,163 53,165 53,165 52,665 Total 352,605 386,045 386,045 393,460 1010.200.2900 - Police Suaport Services Program., 10 - Personnel Services 2,222,548 2,320,727 2,320,727 2,393,060 20 - Materials & Supplies 71,350 82,029 82,029 73,729 30 - Services and Charges 446,758 559,738 559,738 567,171 33 - Motorpool 20,308 36,418 36,418 30,808 40 - Maintenance 233,805 243,292 243,292 268,124 96 - Operating Transfers Out 180,527 233,000 233,000 233,000 Total 3,175,296 3,475,204 3,475,204 3,565,892 31 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.200.2920 - Police_ Projects Program: rc� am: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance 70 - Transfers to Outside Entities 80 - Capital 91 - Contingency Savings Total 1010.200.2940 - Police Patrol Proaram: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance Total 1010,260.2600 - Central Dispatch Program: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance 80 - Capital Total 10 10, 3003010 - Fire Prevention Program: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool Total 313,673 106,366 106,366 0 30,088 298,028 298,028 0 72,377 139,875 139,875 0 25,004 120,892 120,892 0 7,098 8,907 8,907 0 42,075 168,094 168,094 0 82,574 281,370 281,370 0 0 212,015 212,015 0 572,889 1,335,547 1,335,547 0 8,055,768 8,272,531 8,272,531 8,717,020 230,865 367,104 367,104 373,071 196,862 278,650 278,650 257,314 493,850 601,426 601,426 609,107 41,929 49,020 49,020 50,658 9,019,274 91568,731 9,568,731 10,007,170 1,280,951 1,364,405 1,364,405 1,520,780 9,890 10,085 10,085 9,197 62,632 69,046 69,046 71,934 9,193 10,930 10,930 11,689 37,553 45,658 45,658 46,041 3,709 6,216 6,216 0 1,403,928 1,506,340 1,506,340 1,659,641 547,592 645,959 645,959 598,092 27,971 37,787 37,787 36,587 12,005 12,025 12,025 14,175 47,335 60,358 60,358 60,168 634,903 756,129 756,129 709,022 32 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.300.3020 - Fire Operations Proara 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance 80 - Capital 91 - Contingency Savings 96 - Operating Transfers Out Total 1010.300.3030 - Fire Training Program: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool Total 1010.300.3040 - Fire Hazardous Materials Proararn: 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance Total 1010.430.1380 - Utilities Management Program: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges Total 1010.520.5210 Swimming Pool Progra�rn: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance Total 9,247,810 9,909,343 9,909,343 9,855,406 129,516 164,986 164,986 179,660 508,016 514,145 514,145 494,297 234,646 250,960 250,960 247,232 122,849 141,016 141,016 123,840 71,480 149 149 16,000 0 74,175 74,175 80,000 0 29,149 29,149 0 10,314,318 11,083,923 11,083,923 10,996,435 263,491 284,503 284,503 238,188 9,593 10,934 10,934 21,734 16,607 27,975 27,975 27,975 23,830 21,728 21,728 21,926 313,521 345,140 345,140 309,823 7,351 18,882 18,882 13,466 6,161 8,039 8,039 8,039 11,421 11,995 11,995 18,815 383 3,000 3,000 1,500 25,316 41,916 41,916 41,820 74,477 74,600 74,600 0 (185) 0 0 0 124,667 165,000 165,000 0 198,960 239,600 239,600 0 98,780 104,407 104,407 109,691 13,800 14,359 14,359 16,710 16,937 18,851 18,851 18,851 1,309 1,907 1,907 2,300 1,695 1,340 1,340 3,884 132,521 140,864 140,864 151,436 33 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 101 .520.5220 - Parks Admin Rec Programs Program: 10 - Personnel Services 490,955 563,266 563,266 567,219 20 - Materials & Supplies 88,737 95,527 95,527 103,432 30 - Services and Charges 99,838 148,528 148,528 130,110 33 - Motorpool 9,644 13,008 13,008 14,992 Total 689,174 820,329 820,329 815,753 1010.520.5250 - Lake Maintenance Program: 10 - Personnel Services 7,529 7,470 7,470 7,399 20 - Materials & Supplies 2,203 2,311 2,311 2,311 30 - Services and Charges 73,956 82,323 82,323 79,823 33 - Motorpool 511 772 772 883 40 - Maintenance 5,390 17,180 17,180 1,180 Total 89,589 110,056 110,056 91,596 1010.520.5260 - Parks Maintenance_ Program: 10 - Personnel Services 382,105 452,444 452,444 469,997 20 - Materials & Supplies 84,233 104,323 104,323 85,277 30 - Services and Charges 185,177 304,446 304,446 335,836 33 - Motorpool 72,764 97,435 97,435 107,922 39 - Cost Allocation (5,265) (7,346) (7,346) (9,680) 40 - Maintenance 94,894 120,363 120,363 137,681 Total 813,907 1,071,665 1,071,665 1,127,033 1070.520.5280 - Yvonne Richardson Community Ctr Program: 10 - Personnel Services 120,485 132,582 132,582 146,706 20 - Materials & Supplies 5,023 12,022 12,022 6,245 30 - Services and Charges 42,442 63,216 63,216 28,115 33 - Motorpool 1,480 1,075 1,075 897 40 - Maintenance 775 2,603 2,603 2,353 Total 170,204 211,498 211,498 184,316 1010.620.6200 - Development Services Director -Program. 10 - Personnel Services 228,678 282,986 282,986 289,695 20 - Materials & Supplies 455 3,575 3,575 750 30 - Services and Charges 994 5,239 5,239 6,814 Total 230,126 291,800 291,800 297,259 34 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.621.6210- Fn.gingering Design Service ro ram: 10 - Personnel Services 169,058 166,591 166,591 0 20 - Materials & Supplies 11,063 12,867 12,867 0 30 - Services and Charges 5,581 5,906 5,906 0 33 - Motorpool 4,393 5,071 5,071 0 40 - Maintenance 14 80 80 0 Total 190,108 190,515 190,515 0 10.1.0.621.6220 - Eng Oaerations & Admin Program: 10 - Personnel Services 584,138 551,746 551,746 777,726 20 - Materials & Supplies 3,732 5,301 5,301 27,778 30 - Services and Charges 22,796 25,695 25,695 31,426 33 - Motorpool 4,910 5,376 5,376 14,901 40 - Maintenance 0 150 150 230 Total 615,575 588,268 588,268 852,061 1010.621.6230 - Engineering Land Acauisition Pro - rc 10 - Personnel Services 81,873 70,268 70,268 75,669 20 - Materials & Supplies 742 800 800 0 30 - Services and Charges 20 400 400 850 Total 82,634 71,468 71,468 76,519 1010.621.6240 - Enaineening Public Construction Program: 10 - Personnel Services 258,980 288,637 288,637 301,794 20 - Materials & Supplies 9,798 12,325 12,325 10,725 30 - Services and Charges 517 3,085 3,085 2,810 33 - Motorpool 19,399 21,481 21,481 24,756 Total 288,694 325,528 325,528 340,085 1010.630.6300 - City Plan ninc-Program: 10 - Personnel Services 429,241 449,786 449,786 470,219 20 - Materials & Supplies 15,307 16,865 16,865 17,865 30 - Services and Charges 31,638 25,340 25,340 25,340 33 - Motorpool 7,272 9,578 9,578 11,001 40 - Maintenance 362 1,350 1,350 350 Total 483,820 502,919 502,919 524,775 35 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.6K6305 - Planning Commission Program: 10 - Personnel Services 30 - Services and Charges 43,598 8,626 43,605 27,007 43,605 27,007 43,599 2,395 Total 52,224 70,612 70,612 45,994 1010.631 A310 - Sustainadility & Resilience Proaram: 10 - Personnel Services 242,519 251,547 251,547 310,939 20 - Materials & Supplies 2,101 1,250 1,250 1,150 30 -Services and Charges 14,610 41,389 41,389 46,489 40 - Maintenance 0 17,150 17,150 12,150 Total 259,229 311,336 311,336 370,728 1010.640.6400 - Building Safety 10 - Personnel Services 514,278 552,308 552,308 579,549 20 - Materials & Supplies 12,292 17,159 17,159 17,946 30 - Services and Charges 22,293 29,317 29,317 28,730 33 - Motorpool 20,064 24,016 24,016 24,961 40 - Maintenance 0 200 200 0 Total 568,927 623,000 623,000 651,186 1010,642.6420 - Code Compliance Program: 10 - Personnel Services 330,019 350,862 350,862 366,867 20 - Materials & Supplies 5,584 11,299 11,299 10,674 30 - Services and Charges 36,297 38,898 38,898 32,123 33 - Motorpool 14,616 18,141 18,141 20,609 Total 386,515 419,200 419,200 430,273 1010.671.2710 - Animal Patrol/Emergency Response Program: 10 - Personnel Services 322,768 317,270 317,270 326,546 20 - Materials & Supplies 13,198 18,030 18,030 18,030 30 - Services and Charges 11,004 10,727 10,727 10,727 33 - Motorpool 41,184 43,813 43,813 45,415 40 - Maintenance 1,610 1,460 1,460 1,460 Total 389,764 391,300 391,300 402,178 36 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1010.671.2720 - Animal Shelter Program: 10 - Personnel Services 287,562 304,806 304,806 328,621 20 - Materials & Supplies 26,030 24,612 24,612 25,551 30 - Services and Charges 45,215 55,543 55,543 55,054 40 - Maintenance 7,703 12,106 12,106 11,656 Total 366,510 397,067 397,067 420,882 10 10. 671.2730 - Veterinarian/Clinic Program: 10 - Personnel Services 130,929 145,686 145,686 151,314 20 - Materials & Supplies 65,416 65,837 65,837 65,837 30 - Services and Charges 3,464 3,360 3,360 3,360 40 - Maintenance 351 450 450 450 Total 200,160 215,333 215,333 220,961 1010.671.2740 - Animal Services Proiects Proorarn: 20 - Materials & Supplies 21,013 71,996 71,996 0 30 - Services and Charges 706 929 929 0 40 - Maintenance 37,379 66,380 66,380 0 80 - Capital 0 9,000 9,000 0 Total 59,098 148,305 148,305 0 Budget Total $ 41,102,019 $ 50,050,587 $ 49,950,587 $ 45,586,000 l«I Left Blank Intentional is Street Fund (2100) The Street Fund is primarily financed by two turnback revenues received from the State of Arkansas and also the turnback monies received from the County Road Millage Tax. These monies are utilized to maintain and repair City streets, rights -of -way, drainage, traffic control and maintenance, and City owned sidewalks. Street Fund Revenues Revenues for Street Fund are forty-nine percent motor fuel taxes collected by the State of Arkansas (state turnback) and returned to the City on a per capita basis. Projections for 2018 are based on the per capita rate of $68.80 from the State and calculated based on the 2010 census population of 73,580. The City also receives $1.6 million in State Turnback from the State's half cent per gallon tax. The City receives 80% of the road millage levied by the Quorum Court on real and personal property located within the City. The current 2018 county levy is 1.1 mil. The county maximum allowable is 3.0 mils. Fund Balam $586,000 8.5% Sources of Funds for 2018 $ 6,911,000 State Turnbai $3,462,600 50.1% State Turnback -Half Cent $1,600,000 23.2% Other _____ $42,400 0.6% County Road Turnback $1,181,000 Investment Earnings Charges for Services 17.1% $24,000 $15,000 0.3% 0.2% 39 $7.00 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $0.00 d State Turnback - Half Cent ❑County Road Turnback * State Turnback $0.97 $1.05 $3.08 11 $3.19 11 ""' 07 08 Street Fund Revenue History 09 10 11 12 13 14 15 Year $3.46 16 17 Est 18 Bud Street Fund Expenses The primary purpose of funds expended from the Street Fund relate to the maintenance, repair and construction of streets within the City of Fayetteville. Associated drainage maintenance activities as well as street sweeping are also programs supported by the Street Fund. There is $410,000 budgeted in capital projects. A total of $380,000 is for sidewalk improvements and $30,000 is for building improvements at the Street Division. Uses of Funds for 2018 $ 6,911,000 Drainage Maintenance Traffic Engineering & $659,623 Planning 9 5% $680,858 Sidewalk Maintenance 9.9% $455,938 %r 6.6% Street Maintenance I/ $171 Street Capital Projects 26.0% 26.0% $410,000 5.9% ,Outside Agencies 1, $550,000 ' 8.0% Right -of -Way Maintenance $510,372 Operations & 7 4% Administration $1,841,138 26.6% 40 City of Fayetteville, Arkansas 2018 Operating Budget Street Fund (2100) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: State Turnback $ 3,379,723 $ 3,470,000 $ 3,462,600 $ 3,462,600 State Turnback - Half Cent 1,508,271 1,349,500 1,553,700 1,600,000 Investment Earnings 21,177 30,000 33,300 24,000 County Road Turnback 1,215,709 1,154,500 1,181,100 1,181,000 Charges for Services 70,544 15,000 69,630 15,000 Other 92,142 41,000 82,656 42,400 Total Revenues 6,287,566 6,060,000 6,382,986 6,325,000 Expenses: Outside Agencies 533,859 550,000 550,000 550,000 Operations & Administration 1,590,404 1,876,200 1,876,200 1,841,138 Right -of -Way Maintenance 357,493 475,000 475,000 510,372 Street Maintenance 1,330,742 1,762,703 1,762,703 1,797,071 Drainage Maintenance 539,920 755,795 755,795 659,623 Traffic Engineering & Planning 604,945 587,050 587,050 680,858 Street Capital Projects 656,390 1,415,027 1,415,027 410,000 Street & Trail Construction 330,011 170,712 170,712 0 Sidewalk Maintenance 394,130 406,000 406,000 455,938 Transfer to Shop 0 0 0 6,000 Total Expenses 6,337,894 7,998,487 7,998,487 6,911,000 Income / (Loss) $ (50,328) $ (1,938,487) $ (1,615,501) $ (586,000) Total Budget $ 6,337,894 $ 7,998,487 $ 7,998,487 $ 6,911,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 4,017,455 $ 3,967,127 $ 3,967,127 $ 2,351,626 Income / (Loss) (50,328) (1,938,487) (1,615,501) (586,000) Ending Fund Balance $ 3,967,127 $ 2,028,640 $ 2,351,626 $ 1,765,626 Ell City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Street Fund (2100) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2100.410,4100 - Operations & Administration Program, 10 - Personnel Services $ 656,067 $ 822,482 $ 822,482 $ 748,311 20 - Materials & Supplies 32,557 40,688 40,688 41,238 30- Services and Charges 811,218 912,964 912,964 951,211 33 - Motorpool 19,874 20,761 20,761 20,765 39 - Cost Allocation 42,828 42,828 42,828 42,828 40 - Maintenance 27,859 36,477 36,477 36,785 70 - Transfers to Outside Entities 533,859 550,000 550,000 550,000 Total 2,124,263 2,426,200 2,426,200 2,391,138 2100.410.41 10 - Right -of -Way Maintenance Program: 10 - Personnel Services 229,079 291,917 291,917 328,945 20 - Materials & Supplies 20,700 47,277 47,277 48,527 30 - Services and Charges (1) 0 0 0 33 - Motorpool 106,084 133,906 133,906 131,000 40 - Maintenance 1,631 1,900 1,900 1,900 Total 357,493 475,000 475,000 510,372 2100.410.4120 - Street Maintenance Program: 10 - Personnel Services 564,178 698,486 698,486 745,917 20 - Materials & Supplies 131,339 292,760 292,760 309,937 30 - Services and Charges 0 1,500 1,500 1,500 33 - Motorpool 1,123,840 1,291,212 1,291,212 1,313,695 39 - Cost Allocation (492,473) (535,219) (535,219) (587,942) 40 - Maintenance 3,858 13,964 13,964 13,964 96 -Transfer to Shop 0 0 0 6,000 Total 1,330,742 1,762,703 1,762,703 1,803,071 2100.410,4130 - Drainage Maintenance Program: 10 - Personnel Services 316,388 425,158 425,158 367,884 20 - Materials & Supplies 72,272 158,304 158,304 134,516 30 - Services and Charges 2,247 4,790 4,790 4,750 33 - Motorpool 148,977 165,709 165,709 150,599 40 - Maintenance 36 1,834 1,834 1,874 Total 539,920 755,795 755,795 659,623 42 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Street Fund (2100) Actual Budgeted Estimated Budgeted gn1A gn17 gn17 gn1R 2.100.410.5315-Traffic Engineering & Planning Program: 10 - Personnel Services 353,465 334,910 334,910 375,996 20 - Materials & Supplies 109,917 118,785 118,785 118,735 30 - Services and Charges 997 2,000 2,000 2,000 33 - Motorpool 60,744 64,555 64,555 97,327 40 - Maintenance 79,824 66,800 66,800 86,800 Total 604,945 587,050 587,050 680,858 2100.410_5500 - Street Capital Prot cts Program: 20 - Materials & Supplies 0 544 544 0 30 - Services and Charges 172,125 193,595 193,595 0 39 - Cost Allocation 0 40,325 40,325 0 40 - Maintenance 32,572 35,569 35,569 0 80 - Capital 451,693 1,144,994 1,144,994 410,000 Total 656,390 1,415,027 1,415,027 410,000 2100.410.5520^Street &_TEail 2eConstrucfion Program: m: 10 - Personnel Services 723 0 0 0 20 - Materials & Supplies 26,315 54,810 54,810 54,810 33 - Motorpool 225,481 267,332 267,332 265,387 39 - Cost Allocation (251,796) (322,142) (322,142) (320,197) 40 - Maintenance 329,288 170,712 170,712 0 Total 330,011 170,712 170,712 0 2100.410.5530 - Sidewalks _Pro gram_ ; 10 - Personnel Services 237,369 200,541 200,541 267,910 20 - Materials & Supplies 40,992 58,012 58,012 53,762 33 - Motorpool 145,017 159,134 159,134 138,990 39 - Cost Allocation (33,873) (16,687) (16,687) (9,724) 40 - Maintenance 4,624 5,000 5,000 5,000 Total 394,130 406,000 406,000 455,938 Budget Total $ 6,337,894 $ 7,998,487 $ 7,998,487 $ 6,91 1,000 43 Paae Left Blank Intentiona 44 Parking Fund (2130) The Parking Fund accounts for funds received from meter revenues and parking lot rentals. Expenses for the maintenance and operation of parking lots and parking spaces are paid from this fund. The Parking Fund is also used to pay debt service for the 2012 Parking Improvements Revenue Bond Issue. Payments for contractual services provided to the City by The Walton Arts Center are also made from the Parking Fund, For 2018, this fund is expected to have a decrease in fund balance of $79,000. This is due to necessary capital improvements required in 2018. 45 City of Fayetteville, Arkansas 2018 Operating Budget Parking Fund (2130) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Downtown District Parking Revenue $ 615,006 $ 640,480 $ 602,278 $ 630,340 Entertainment District Parking Revenue 1,222,328 1,166,600 1,249,429 1,296,500 Investment Earnings 3,931 3,800 3,260 3,210 Other (3,530) 1,120 5,711 1,950 Transfer from Parking Deck Project 0 0 243,431 0 Total Revenues 1,837,735 1,812,000 2,104,109 1,932,000 Expenses: Downtown District Parking 528,238 663,323 663,323 754,321 Entertainment District Parking 272,128 317,681 317,681 335,128 Spring Street Municipal Parking Deck 57,895 111,996 111,996 100,551 Transfer to Walton Arts Center 250,000 250,000 250,000 250,000 Parking Lot Improvements 0 304,898 304,898 187,000 Transfer to Parking Deck Bond 360,170 385,000 385,000 384,000 Total Expenses 1,468,431 2,032,898 2,032,898 2,01 1,000 Income / (Loss) $ 369,304 $ (220,898) $ 71,211 $ (79,000) Total Budget $ 1,468,431 $ 2,032,898 $ 2,032,898 $ 2,011,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 485,313 $ 854,617 $ 854,617 $ 925,828 Income / (Loss) 369,304 (220,898) 71,211 (79,000) Reduction of Interfund Loan Liability 0 0 0 0 Ending Undesignated Fund Balance $ 854,617 $ 633,719 $ 925,828 $ 846,828 46 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Parking Fund (2130) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2130.430.9130 - Off -Street Parking Program: 10 - Personnel Services $ 257,952 $ 312,811 $ 312,811 $ 379,689 20 - Materials & Supplies 24,062 51,305 51,305 51,205 30 - Services and Charges 96,056 80,867 80,867 80,864 33 - Motorpool 3,065 3,251 3,251 3,474 39 - Cost Allocation 8,364 8,364 8,364 8,364 40 - Maintenance 21,633 32,725 32,725 46,725 80 - Capital 0 262,425 262,425 197,000 70 - Transfers to Outside Entities 117,106 174,000 174,000 174,000 Total 528,238 925,748 925,748 941,321 2130.430.9131 - Entertainment Districl Parking Program: 10 - Personnel Services 129,516 154,211 154,211 175,064 20 - Materials & Supplies 7,660 10,938 10,938 9,588 30 - Services and Charges 120,231 120,911 120,911 122,411 33 - Motorpool 4,599 4,572 4,572 5,166 40 - Maintenance 10,122 27,049 27,049 22,899 70 - Transfers to Outside Entities 250,000 250,000 250,000 250,000 Total 522,128 567,681 567,681 585,128 2130.430.9132 - Scaring St Municipal Parking Deck _Pro_, Program: 10 - Personnel Services 21,726 32,895 32,895 39,850 20 - Materials & Supplies 0 17,500 17,500 0 30 - Services and Charges 34,068 57,641 57,641 57,641 40 - Maintenance 2,101 3,960 3,960 3,060 80 - Capital 0 42,473 42,473 0 96 - Operating Transfers Out 360,170 385,000 385,000 384,000 Total 418,065 539,469 539,469 484,551 Budget Total $ 1,468,431 $ 2,032,898 $ 2,032,898 $ 2,01 1,000 47 Paae Left Blank Intentional Community Development Block Grant Fund (2180) The Community Development Block Grant Fund accounts for the community development grant funds received from the Federal Department of Housing and Urban Development. Amounts budgeted for 2017 represent the remaining portion of the 2016 entitlement and the 2017 award. New funds will be awarded by September 2018. Beginning November of 2015, the City received Special Needs Assistance Programs (SNAPS) grants from the Department of Housing and Urban Development for homeless assistance in the Fayetteville area. M City of Fayetteville, Arkansas 2018 Operating Budget Community Development Block Grant Fund (2180) Actual Budgeted Estimated Budgeted ')nIA 9n17 7nl7 gn1R Revenues: Community Development Grant Funding $ 584,026 $ 1,410,857 $ 1,410,857 $ 616,636 Other 3,790 1,347 1,347 0 CDBG Program Income 34,648 4,342 4,342 0 SNAPS HEARTH Grant Funding 82,886 387,361 387,361 303,364 Total Revenues 705,350 1,803,907 1,803,907 920,000 Expenses; Administration & Planning 88,045 177,454 187,606 92,088 Housing Services 278,731 765,615 755,463 193,506 Redevelopment 68,609 114,888 114,888 64,042 Public Service 42,680 122,035 122,035 87,000 Public Facilities & Improvements 128,030 265,895 265,895 180,000 HEARTH - AR0038 50 142,950 142,950 38,510 HEARTH - AR0043 23,837 232,916 232,916 194,360 HEARTH - AR0044 0 37,005 37,005 37,005 0 33,489 33,489 33,489 Total Expenses 629,982 1,892,247 1,892,247 920,000 Income / (Loss) $ 75,368 $ (88,340) $ (88,340) $ 0 Total Budget $ 1,892,247 $ 920,000 629,982 $ 1,892,247 $ FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 9,222 $ 84,590 $ 84,590 $ (3,750) Income / (Loss) 75,368 (88,340) (88,340) 0 Ending Undesignated Fund Balance $ 84,590 $ (3,750) $ (3,750) $ (3,750) City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Community Development Block Grant Fund (2180) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2180.642.4930 - Administration & Planning Program: 10 - Personnel Services $ 66,523 $ 76,758 $ 86,910 $ 79,018 20 - Materials & Supplies 1,234 16,745 16,745 3,491 30 - Services and Charges 20,289 83,951 83,951 9,579 Total 88,045 177,454 187,606 92,088 2180,642,4940 - Housing Services Program: 10 - Personnel Services 153,105 217,678 207,526 174,598 20 - Materials & Supplies 9,127 14,976 14,976 5,235 30 - Services and Charges 114,600 529,582 529,582 9,179 33 - Motorpool 1,898 3,379 3,379 4,494 Total 278,731 765,615 755,463 193,506 2180.642,4945 - Redevelopment Program: 10 - Personnel Services 47,170 65,453 65,453 50,103 20 - Materials & Supplies 9,924 12,306 12,306 5,820 30 - Services and Charges 5,919 30,849 30,849 1,902 33 - Motorpool 5,595 6,280 6,280 6,217 Total 68,609 114,888 114,888 64,042 2180.642.4955 - HEARTH - AR0038 Program: 30 - Services and Charges 50 142,950 142,950 38,510 Total 50 142,950 142,950 38,510 2180.642.4956 - HEARTH-„AR0043 Program: 30 - Services and Charges 23,837 232,916 232,916 194,360 Total 23,837 232,916 232,916 194,360 2180.642.4957 - HEARTH - AR0044 Program: 30 - Services and Charges 0 37,005 37,005 37,005 Total 0 37,005 37,005 37,005 2180.642.4970 - Public Services Program: 30 - Services and Charges 42,680 122,035 122,035 87,000 Total 42,680 122,035 122,035 87,000 51 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Community Development Block Grant Fund (2180) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2180.642.4990 - Public Facilities & Improvements Program: 30 - Services and Charges 128,030 265,895 265,895 180,000 Total 128,030 265,895 265,895 180,000 2180.642.4958 - HEARTH - AR0039_Progr_a_ rn: 30 - Services and Charges Total 0 33,489 0 33,489 33,489 33,489 33,489 33,489 Budget Total $ 629,982 $ 1,892,247 $ 1,892,247 $ 920,000 52 Special State Grants Fund (2230) The Special State Grants Fund accounts for new grants which represent new grant programs funded by the State and will be budgeted and accounted for in this fund. In 2013, a grant was received from the National Endowment of the Arts for a sfreetscape design project on School Avenue. In 2015, a grant was received from the U.S. Department of Agriculture Farmers Market Promotion Program to expand and promote direct producer -to -consumer marketing for the Fayetteville Farmers Market. In 2016, a grant was received from the Federal Emergency Management Agency to purchase a mobile training simulator for the Fire Department. In 2017, a grant was received from the Federal Emergency Management Agency to purchase a Mobile Air Cascade Trailer. 53 Revenues: City of Fayetteville, Arkansas 2018 Operating Budget Special Grants Fund (2230) Actual Budgeted Estimated 2016 2017 2017 Intergovernmental (Grants) $ 27,815 $ 780,290 $ 780,290 $ Transfer from Impact Fee Fund 103 88,260 88,260 Transfer from General Fund Total Revenues Expenses: 27,918 897,699 897,699 Budgeted nn,n NWACC Equipment Grant 0 0 0 0 NEA School Street Grant 0 28,721 28,721 0 USDA Farmers' Market Promotions Grant 27,815 27,931 27,931 0 FEMA Fire Mobile Training Grant 103 701,897 701,897 0 FEMA Fire Mobile Air Cascade Trailer 0 139,150 139,150 0 Total Expenses 27,918 897,699 897,699 0 Income / (Loss) $ 0 $ 0 $ 0 $ 0 Total Budget $ $ 897,699 $ 897,699 27,918 $ 0 FUND BALANCE ANALYSIS Beginning Fund Balance $ 0 $ 0 $ 0 $ 0 Income / (Loss) 0 0 0 0 Ending Fund Balance $ 0 $ 0 $ 0 $ 0 54 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Impact Fee Fund (2300) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2300.200.9300 - Impact Fee Expense Proaram: 20 - Materials & Supplies $ 144,821 $ 600,463 $ 600,463 $ 0 30 - Services and Charges 53,372 14,473 14,473 0 40 - Maintenance 0 14,000 14,000 0 80 - Capital 58,212 106,072 106,072 115,000 96 - Operating Transfers Out 172,680 25,000 25,000 0 Total 429,085 760,008 760,008 115,000 2300.300.9300 - Impact 'Fee Expense Program: 20 - Materials & Supplies 23,865 24,949 24,949 0 80 - Capital 685,406 23,935 23,935 89,000 96 - Operating Transfers Out 103 405,398 405,398 0 Total 709,374 454,282 454,282 89,000 2300.720.9300 - Impact Fee Expense Program: 96 - Operating Transfers Out 0 3,138,103 3,138,103 400,000 Total 0 3,138,103 3,138,103 400,000 2300.730.9300 - Impact Fee Expense Program: 96 - Operating Transfers Out 0 2,339,048 2,339,048 300,000 Total 0 2,339,048 2,339,048 300,000 Budget Total $ 1,138,459 $ 6,691,441 $ 6,691,441 $ 904,000 55 Page Left Blank Intentiona 56 Energy Block Grant Fund (2240) The Energy Block Grant Fund was received from the United States Department of Energy as part of the American Recovery and Reinvestment Act. These funds were used to develop several greenhouse gas (GHG) reduction projects. The only project that is currently active is the Community Revolving Loan Fund, which loaned money to three local non-profit organizations to complete energy conservation retrofits on their facilities. The non -profits are repaying these loans over a 10 year period. When the loans mature in 2022, the City may use the repaid funds for energy conservation or renewable energy projects on city facilities. 57 City of Fayetteville, Arkansas 2018 Operating Budget Energy Block Grant Fund (2240) Actual Budgeted Estimated Budgeted Revenues: Investment Earnings $ 1,259 $ 1,000 $ 1,000 $ 0 Other 21,224 21,000 21,000 0 Total Revenues 22,483 22,000 22,000 0 Expenses: Total Expenses 0 0 0 0 Income / (Loss) $ 22,483 $ 22,000 $ 22,000 $ 0 Total Budget $ 0 $ 0 $ 0 $ 0 FUND BALANCE ANALYSIS Beginning Fund Balance $ 85,066 $ 107,549 $ 107,549 $ 129,549 Income / (Loss) 22,483 22,000 22,000 0 Ending Fund Balance $ 107,549 $ 129,549 $ 129,549 $ 129,549 m City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Energy Block Grant Fund (2240) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2240.90.0.9240 - Energy Black Grant Program. 10 - Personnel Services $ 0 $ 0 $ 0 $ 0 20 - Materials & Supplies 0 0 0 0 30 - Services and Charges 0 0 0 0 80 - Capital 0 0 0 0 Total 0 0 0 0 Budget Total $ 0 $ 0 $ 0 $ 0 59 e Left Blank Intentionall .E Parks Development Fund (2250) The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the voters in 1995. The $3.282 million in planned expenditures for 2018 includes $789,000 in capital improvements. In 2010, a Citywide referendum was held and voters approved the use of these funds for capital projects and maintenance activities. The use of Park Development Funds for promotional activities is no longer permitted. The HMR tax revenues are expected to be flat in 2018 compared to estimates. Parks Development Fund Hotel -Motel -Restaurant (HMR) Tax Revenue $4.00 c 0 $3.50 $3.00 $2.73 51.Ti $2.50 $2.30 $2.17 $2.17 $2.18 $2.06 $2.03 $2.00 J $1.50 $1.00 $0.50 $0.00 P'��II IIII III 06 07 08 09 10 11 12 Year $3.30 $3.40 $3.40 $3.08 n 1-1 F 13 14 15 16 17 Est 18 Bud * Actual collections for the 12 month period were $2,521,145. The amount of $2,732,283 is due to a one time change in account recognition basis used for the production of the 2012 financial statements. This resulted in the recognition of one extra month's collection of revenue in 2012. City of Fayetteville, Arkansas 2018 Operating Budget Parks Development Fund (2250) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Hotel, Motel, and Restaurant Taxes $ 3,302,526 $ 3,388,000 $ 3,398,200 $ 3,398,200 Intergovernmental 9,198 416,000 416,000 0 Charges for Services 69,854 84,726 87,923 85,200 Greenspace Fees Contribution 227,641 239,987 239,987 0 Investment Earnings 50,557 44,000 15,200 15,200 Other 64,883 147,000 147,706 22,400 Total Revenues 3,724,659 4,319,713 4,305,016 3,521,000 Expenses: Parks Development Program 2,021,883 2,438,379 2,438,379 2,493,000 Parks Development Capital 6,193,343 2,465,699 2,465,699 789,000 Parks Development Greenspace Capital 227,641 239,887 239,887 0 Transfer to Shop 91,200 27,000 27,000 0 Total Expenses 8,534,067 5,170,965 5,170,965 3,282,000 Income / (Loss) $ (4,809,408) $ (851,252) $ (865,949) $ 239,000 Total Budget $ 8,534,067 $ 5,170,965 $ 5,170,965 $ 3,282,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 6,974,489 $ 2,165,081 $ 2,165,081 $ 1,299,132 Income / (Loss) (4,809,408) (851,252) (865,949) 239,000 Ending Fund Balance $ 2,165,081 $ 1,313,829 $ 1,299,132 $ 1,538,132 62 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Parks Development Fund (2250) 2250.520.9250 - Parks Development Program., 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 39 - Cost Allocation 40 - Maintenance 91 - Contingency Savings 96 - Operating Transfers Out Total Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 $ 1,481,153 $ 1,750,206 $ 1,750,206 $ 1,771,466 80,898 108,435 108,435 1 15, 697 91,383 105,580 105,580 1 10, 625 254,468 337,646 337,646 358,664 94,548 94,548 94,548 94,548 19,434 22,000 22,000 22,000 0 19,964 19,964 20,000 91,200 27,000 27,000 0 2,1 13,083 2,465,379 2,465,379 2,493,000 2250.520.9255 - Parks Deveicoment Cooital Praaram: 20 - Materials & Supplies 4,355 23,327 23,327 0 30 - Services and Charges 31,731 15,154 15,200 0 40 - Maintenance 6,238 69,230 69,230 0 80-Capital 6,151,019 2,357,988 2,357,942 789,000 Total 6,193,343 2,465,699 2,465,699 789,000 2250.520.9256 - Parks Dev Capital Oreenspace Program:W 20 - Materials & Supplies 2,756 0 0 0 30 - Services and Charges 18,743 4,996 4,996 0 40 - Maintenance 784 18 18 0 80 - Capital 205,358 234,873 234,873 0 Total 227,641 239,887 239,887 0 Budget Total $ 8,534,067 $ 5,170,965 $ 5,170,965 $ 3,282,000 63 Paae Left Blank Intentional 64 Impact Fee Fund (2300) The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water, wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure new developments bear a proportionate share of the cost of capacity improvements and ensure that the proportional share does not exceed the costs of the demand for additional capacity that is reasonably attributable to providing these services and facilities to the use and occupancy of the new developments. Impact fees are expected to remain at the estimated 2017 amounts as new construction is expected to remain constant in 2018. $2.50 y $2,00 $1.50 $1.00 `11 $0,84 1 1 $0,85 $0.50 $0.00 Impact Fee Collections $0.22 $0.22 $0.31 $0.28 $0.28 $0.35 $0.26 ;u.tu $0.29 $0.11 $0.20 $0.32 $0.63 $0.13 $0.24 $0,42 $0.40 $0.44 $o.3s CC II 9 Y0.67 Lo-'6.51 LJ L0,65I $0.43 I I .42 �I , $0.32 �r1AM .1$0�4406 07 08 09 10 11 I 12 13 Year m Water ©Wastewater $0.86 i i $0.86 $1.09 $1.09 14 15 16 17 Est 18 Bud ❑ Police ❑ Fire 65 City of Fayetteville, Arkansas 2018 Operating Budget Impact Fee Fund (2300) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues Water Impact Fee $ 988,573 $ 732,000 $ 1,088,700 $ 1,088,700 Wastewater Impact Fee 628,124 450,000 862,030 862,100 Police Impact Fee 347,967 323,000 283,000 283,000 Fire Impact Fee 309,027 291,000 219,300 219,400 Investment Earnings 45,721 66,000 87,600 87,800 Total Revenues 2,319,412 1,862,000 2,540,630 2,541,000 Expenses: Police Improvements 256,405 735,008 735,008 115,000 Fire Improvements 709,271 48,884 48,884 89,000 Transfer to Water & Sewer 0 5,477,151 5,477,151 700,000 Transfer to Sales Tax Capital 0 317,138 317,138 0 Transfer to Shop 105,000 25,000 25,000 0 Transfer to General 67,680 0 0 0 Transfer to Special Grants 103 88,260 88,260 0 Total Expenses 1,138,459 6,691,441 6,691,441 904,000 Income / (Loss) $ 1,180,953 $ (4,829,441) $ (4,150,811) $ 1,637,000 Total Budget $ 1,138,460 $ 6,691,441 $ 6,691,441 $ 904,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 7,807,151 $ 8,988,104 $ 8,988,104 $ 4,837,293 Income / (Loss) 1,180,953 (4,829,441) (4,150,811) 1,637,000 Ending Undesignated Fund Balance $ 8,988,104 $ 4,158,663 $ 4,837,293 $ 6,474,293 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Impact Fee Fund (2300) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2300.200.9300 - Im act Fee Expense Program: 20 - Materials & Supplies $ 144,821 $ 600,463 $ 600,463 $ 0 30 - Services and Charges 53,372 14,473 14,473 0 40 - Maintenance 0 14,000 14,000 0 80 - Capital 58,212 106,072 106,072 115,000 96 - Operating Transfers Out 172,680 25,000 25,000 0 Total 429,085 760,008 760,008 115,000 2300.300.9300 - Impact Fee Expense Program: 20 - Materials & Supplies 23,865 24,949 24,949 0 80 - Capital 685,406 23,935 23,935 89,000 96 - Operating Transfers Out 103 405,398 405,398 0 Total 709,374 454,282 454,282 89,000 2300.720,9300 - Impact Fee Expense Program: 96- Operating Transfers Out 0 3,138,103 3,138,103 400,000 Total 0 3,138,103 3,138,103 400,000 2300.730.9300 - impact Fee Expense Program: 96 - Operating Transfers Out 0 2,339,048 2,339,048 300,000 Total 0 2,339,048 2,339,048 300,000 Budget Total $ 1,138,460 $ 6,691,441 $ 6,691,441 $ 904,000 67 e Left Blank Intentionall Drug Law Enforcement Fund (2930) The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S. Department of Justice, passed through the State of Arkansas, in association with Washington County; the Cities of Springdale, Prairie Grove, Lincoln, Farmington, Greenland, Goshen, and West Fork; and the Fourth Judicial Prosecuting Attorney. The amounts indicated for 2018 are estimates of the remaining 2017 award. New awards are normally granted to the City in August. $800 $700 $600 $500 $400 $300 $200 $100 1 $0 Drug Law Enforcement Fund Revenue Sources ❑Transfers from General Fund 0 Grants & Other Revenue $457 $d18 97. $34$ $3 1 $324 S395 5.369 $375 52419 16 07 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year Revenues: Fines & Forfeitures Drug Enforcement Grant Transfer from General Other Total Revenues Expenses: Drug Enforcement Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2018 Operating Budget Drug Law Enforcement Fund (2930) Actual Budgeted Estimated Budgeted 17,YLJ V I /,JG/ v 354,719 421,867 421,867 285,000 180,527 233,000 233,000 233,000 414 0 15,483 0 555,083 654,867 689,879 518,000 568,370 782,564 782,564 518,000 568,370 782,564 782,564 518,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 325,785 $ 312,498 $ 312,498 $ 219,813 Income / (Loss) (13,287) (127,697) (92,685) 0 Ending Fund Balance $ 312,498 $ 184,801 $ 219,813 $ 219,813 70 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Drug Law Enforcement Fund (2930) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 2930.200.2960 - Drug Enforcement Program: 10 - Personnel Services 331,560 467,795 467,795 358,465 30 - Services and Charges 220,562 289,770 294,591 159,535 80 - Capital 16,249 24,999 20,178 0 Total 568,370 782,564 782,564 518,000 Budget Total $ 568,370 $ 782,564 $ 782,564 $ 518,000 71 PaQe Left Blank Intentional 72 TIF Bond Fund (3370) The Tax Increment Financing (TIF) Bond Fund accounts for the accumulation of resources for and the payment of bond debt incurred for TIF capital project expenditures. 73 City of Fayetteville, Arkansas 2018 Operating Budget TIF Bond Fund (3370) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Property Taxes $ 159,819 $ 150,000 $ 178,000 $ 178,000 Investment Earnings 189 0 430 0 Total Revenues 160,008 150,000 178,430 178,000 Expenses: Principal Payment 75,000 86,611 86,611 80,000 Interest Expense 74,512 84,389 84,389 92,000 Professional Services 0 2,150 2,150 2,150 Paying Agent Fees 3,850 3,850 3,850 3,850 Total Expenses 153,362 177,000 177,000 178,000 Income / (Loss) $ 6,646 $ (27,000) $ 1,430 $ 0 Total Budget $ 153,362 $ 177,000 $ 177,000 $ 178,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 161,677 $ 168,323 $ 168,323 $ 169,753 Income / (Loss) 6,646 (27,000) 1,430 0 Ending Fund Balance $ 168,323 $ 141,323 $ 169,753 $ 169,753 74 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) TIF Bond Fund (3370) Actual Budgeted 2016 2017 3370.900.9370 - TIF Bonds Expense Program. 30 - Services and Charges 0 2,150 50 - Debt Service 153,362 174,850 Total 153,362 177,000 Estimated Budgeted 2017 2018 2,150 2,150 174,850 175,850 177,000 178,000 Budget Total $ 153,362 $ 177,000 $ 177,000 $ 178,000 75 76 Parking Deck Bond Fund (3380) The Parking Deck Bond Fund accounts for the accumulation of resources and the payment of bond debt incurred for the City's new municipal parking deck facility. VIM Revenues: Transfer from Parking Interest Income Transfer from Parking Deck Project Total Revenues Expenses: Principal Payment Interest Expense Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2018 Operating Budget Parking Deck Bonds Fund (3380) Actual Budgeted Estimated Budgeted JVV, I / V JV V,VVV JVJ,VVV VV�,VVV d7Q n 1 /nn n 360,645 385,000 386,600 384,000 150,000 210,000 210,000 215,000 1 7 A 07n 17 S nnn 17 S nnn 1 /,O nnn $ 324,920 $ 385,000 $ 385,000 $ 384,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 294,061 $ 329,786 $ 329,786 $ 331,386 Income / (Loss) 35,725 0 1,600 0 Ending Fund Balance $ 329,786 $ 329,786 $ 331,386 $ 331,386 W. City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Parking Deck Bonds Fund (3380) Actual Budgeted 2016 2017 3380.900.9380 - Parking Deck Bond Expense Program: 50 - Debt Service 324,920 385,000 Total Estimated Budgeted 2017 2018 385,000 384,000 324,920 385,000 385,000 384,000 Budget Total $ 324,920 $ 385,000 $ 385,000 $ 384,000 79 (Page Left Blank Intentionally)__ m HMR 2014 Bond Debt Service Fund (3390) The HMR 2014 Tax Bond Debt Service Fund accounts for the amount dedicated to principal and interest payments required to service the 2014 HMR Bond Issue. 91 City of Fayetteville, Arkansas 2018 Operating Budget HMR Tax Bonds 2014 Fund (3390) Actual Budgeted Estimated Budgeted Revenues: Contribution from Advertising/Promotion Investment Earnings *Revenues Not Assigned Yet Total Revenues Expenses: Principal Payment Interest Expense Paying Agent Fees Total Expenses Income / (Loss) Total Budget 077,/'hL / 1 V,VVV / I V,VVV / V 7,VVV 393 0 1,400 0 1 01 A n n n 709,000 300,000 310,000 310,000 315,000 'Zoo SIZ Z04 S10 'loll S17 gQ7'Z17 $ (1,364) $ 0 $ 1,400 $ 0 710,000 $ $ 709,000 710,000 $ 703,313 $ FUND BALANCE ANALYSIS Beginning Fund Balance $ 121,258 $ 119,894 $ 119,894 $ 121,294 Income / (Loss) (1,364) 0 1,400 0 Ending Fund Balance $ 119,894 $ 119,894 $ 121,294 $ 121,294 EM City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) HMR Tax Bonds 2014 Fund (3390) Actual Budgeted 2016 2017 3390.900.9390 - HMR_2014 Bond Debt Service Program: 50 - Debt Service 703,313 710,000 Total Estimated Budgeted 2017 2018 710,000 709,000 703,313 710,000 710,000 709,000 Budget Total $ 703,313 $ 710,000 $ 710,000 $ 709,000 M. Paae Left Blank Intentiona Sales Tax Bond Fund (3440) The Sales Tax Bond Fund accounts for the accumulation of resources and the payment of bond debt incurred for the City's streets and trail system. N $25,00 0 $20.00 $15.00 $10.00 $5.00 $0.00 Sales Tax Bond (1.00%) Sales Tax Revenue 06 07 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year City of Fayetteville, Arkansas 2018 Operating Budget Sales Tax Bond Fund (3440) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Investment Earnings 11,878 0 43,930 0 Sales Tax - City 20,644,191 21,006,000 21,527,763 21,959,000 Transfer from Sales Tax Construction 6 0 0 0 Total Revenues 20,656,075 21,006,000 21,571,693 21,959,000 Expenses: Principal Payment 17,690,000 18,032,613 18,032,613 19,906,532 Interest Expense 2,855,704 2,959,387 2,959,387 2,034,468 Professional Services 1,700 2,000 2,000 2,000 Paying Agent Fees 15,400 12,000 12,000 16,000 Total Expenses 20,562,804 21,006,000 21,006,000 21,959,000 Income / (Loss) $ 93,271 $ 0 $ 565,693 $ 0 Total Budget $ 20,562,804 $ 21,006,000 $ 21,006,000 $ 21,959,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 5,850,139 $ 5,943,410 $ 5,943,410 $ 6,509,103 Income / (Loss) 93,271 0 565,693 0 Ending Fund Balance $ 5,943,410 $ 5,943,410 $ 6,509,103 $ 6,509,103 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Sales Tax Bond Fund (3440) Actual 2016 3440.900.9440 - Sales Tax Bonds - Expense Program: 30 - Services and Charges 1,700 50 - Debt Service 20,561,104 Total Budgeted Estimated Budgeted 2017 2017 2018 2,000 2,000 2,000 21,004,000 21,004,000 21,957,000 20,562,804 21,006,000 21,006,000 21,959,000 Budget Total $ 20,562,804 $ 21,006,000 $ 21,006,000 $ 21,959,000 Paae Left Blank Intentional Library Expansion Bond Fund (3450) The Library Expansion Bond Fund accounts for the amount dedicated to principal and interest payments required to service the 2017 Library Bond Issue. Revenues: Contribution - Library Board Proceeds from Bond Sales Interest Total Revenues Expenses: Principal Payment Interest Expense Trustee & Pay Agent Fees Bond Issuance Cost Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2018 Operating Budget Library Expansion Bond Fund (3450) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 0 1,735,000 1,735,000 1,775,000 0 98,647 98,647 0 0 2,253 2,253 0 0 1,835,900 1,835,900 1,775,000 0 1,324,707 1,324,707 1,353,000 0 406,577 406,577 406,577 0 10,000 10,000 15,423 0 94,616 94,616 0 0 1,835,900 1,835,900 1,775,000 $ U $ U $ u u $ 0 $ 1,835,900 $ 1,835,900 $ 1,775,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 0 $ 0 $ 0 $ 0 Income / (Loss) 0 0 0 0 Ending Fund Balance $ 0 $ 0 $ 0 $ 0 01 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Library Expansion Bond Fund (3450) 3450.800.9450_- Library Bond Program: 50 - Debt Service Total Actual Budgeted 2016 2017 0 1,835,900 0 1,835,900 Estimated Budgeted 2017 2018 1,835,900 1,775,000 1,835,900 1,775,000 Budget Total $ - $ 1,835,900 $ 1,835,900 $ 1,775,000 R Paae Left Blank Intentiona ON Library Expansion Construction Fund (4150) The Library Expansion Construction Fund accounts for the bond proceeds issued to pay a portion of the cost of the 80,000 square feet expansion of the current library that will include a youth services department twice the size of the existing space, a multipurpose auditorium with a 700-800 person seating capacity, new teen service space, digital and robotics maker space, a new genealogy, state and local history research center, and a small business center, as well as additional space for traditional print and media materials. 93 City of Fayetteville, Arkansas 2018 Operating Budget Library Expansion Construction Bond Fund (4150) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Proceeds from Bond Sales 0 27,673,647 27,673,647 0 Interest 0 86,053 86,053 100,000 Total Revenues 0 27,759,700 27,759,700 100,000 Expenses: Building Costs 0 27,408,647 27,408,647 0 Bond Issuance Cost 0 265,000 265,000 0 Total Expenses 0 27,673,647 27,673,647 0 Income / (Loss) $ 0 $ 86,053 $ 86,053 $ 100,000 Total Budget $ 0 $ 27,673,647 $ 27,673,647 $ 0 FUND BALANCE ANALYSIS Beginning Fund Balance $ 0 $ 0 $ 0 $ 86,053 Income / (Loss) 0 86,053 86,053 100,000 Ending Fund Balance $ 0 $ 86,053 $ 86,053 $ 186,053 94 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Library Expansion Construction Bond Fund(4150) Actual Budgeted 2016 2017 4.150-800.9150 - Library Constr Fund Exoense Program: 50 - Debt Service 0 265,000 80 - Capital 0 27,408,647 Total 0 27,673,647 Estimated Budgeted 2017 2018 265,000 0 27,408,647 0 27,673,647 0 Budget Total $ - $ 27,673,647 $ 27,673,647 $ - 95 Paae Left Blank Intentional W. Replacement & Disaster Recovery Fund (4270) The Replacement & Disaster Recovery Fund accounts for general government monies accumulated and used for the purchase of equipment (primarily copiers) and in certain instances qualifying vehicle expansions. By policy, the fund attempts to maintain a minimum reserve of three million dollars for disaster recovery. N $4.50 0 0 $4.00 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 Replacement & Disaster Recovery Fund Ending Fund Balance 06 07 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year WA City of Fayetteville, Arkansas 2018 Operating Budget Replacement & Disaster Recovery Fund (4270) Actual Budgeted Estimated Budgeted Revenues: Investment Earnings 21,629 30,000 35,100 35,000 Replacement Copier Revenue 27,308 25,000 25,000 25,000 Other 255 0 0 0 Total Revenues 49,192 55,000 60,100 60,000 Expenses: Audit Expense 2,000 2,000 2,000 2,000 Replacement & Disaster Recovery (Other) 0 1,827 650 0 Fixed Assets 26,155 157,057 158,234 58,000 Vehicles & Equipment 0 9,885 9,885 0 Total Expenses 28,155 170,769 170,769 60,000 Income / (Loss) $ 21,037 $ (115,769) $ (110,669) $ 0 Total Budget $ 60,000 28,155 $ 170,769 $ 170,769 $ FUND BALANCE ANALYSIS Beginning Fund Balance $ 3,770,418 $ 791,455 $ 791,455 $ 680,786 Income / (Loss) 21,037 (115,769) (110,669) 0 Reserved 3,000,000 0 0 0 Ending Fund Balance $ 791,455 $ 675,686 $ 680,786 $ 680,786 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Replacement & Disaster Recovery Fund (4270) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 4270;900.9270 - Replacement Fund Expense Program: am: 20 - Materials & Supplies 0 1,827 650 0 30 - Services and Charges 2,000 2,000 2,000 2,000 80 - Capital 26,155 166,942 168,119 58,000 Total 28,155 170,769 170,769 60,000 Budget Total $ 28,155 $ 170,769 $ 170,769 $ 60,000 Page Left Blank Intentiona fl Sales Tax Capital Improvements Fund (4470) The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and use tax which is used for acquisition and improvement projects as well as equipment replacements and additions that are included in the City's Five -Year Capital Improvements Program. The $9,238,000 in planned expenditures for 2018 provides for $9,230,000 in capital improvements. There is $8,000 allocated in this fund for audit costs. The capital portion of City Sales Tax revenue for 2018 is expected to be $172,908 over 2017 estimated collections. This is a percent increase of 2%. Expenditures budgeted for this fund exceed revenues by $347,000 which will be financed through the use of reserves. 17o City Sales Tax N $25.00 c 0 Sales Tax Capital Improvements Fund ❑ General Fund $20.00 $15.00 $7.88 $7.78 $10.00 $6.60 $6.28I 56.26 $5.00 -I I $7.88 11 $7.78 11 $9.90 11 $9.43 11 $9.39 $9.90 $0.00 .w ''I ]'I ['I J.i I'] i 06 07 08 09 10 11 12 13 Year 14 15 16 17 Est 18 Bud no City of Fayetteville, Arkansas 2018 Operating Budget Sales Tax Capital Improvements Fund (4470) Revenues: Intergovernmental (Grants) Investment Earnings Charges for Services Property Taxes Sales Tax - City Sidewalk Fees Transfer from General Transfer from Impact Fee Fund Other Total Revenues Expenses: Audit Expense Information Technology Improvements Police Improvements Fire Improvements Transportation Improvements Parks & Recreation Improvements Bridge & Drainage Improvements Street Improvements Trail Improvements Transportation Bond Street Improvements Other Capital Improvements Library Improvements Transfer to Shop Total Expenses Income / (Loss) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 1,817,477 5,496,580 5,242,052 0 60,415 72,000 92,900 85,000 22,984 429,831 429,831 0 $ 4 $ 0 $ 10 $ 0 8,257,676 8,399,000 8,311,092 8,784,000 5,040 0 5,220 0 32,120 0 0 0 0 317,138 224,684 0 104,729 69,000 48,118 22,000 10,300,445 14,783,549 14,353,907 8,891,000 8,000 8,000 8,000 8,000 765,067 1,512,403 1,512,403 960,000 730,704 1,519,879 1,519,879 616,000 753,075 1,942,044 1,942,044 980,000 1,899,423 3,1 12,874 3,1 12,874 2,976,000 297,572 855,047 855,047 253,000 467,100 810,385 810,385 610,000 275,500 2,098,441 2,098,441 100,000 2,535,103 5,596,850 5,596,850 1,500,000 1,508,769 2,426,810 2,426,810 0 921,151 2,596,757 2,596,757 679,000 525,000 519,000 519,000 506,000 41,179 48,821 48,821 50,000 10.727.643 23.047.311 23.047,311 9.238,000 $ (427,198) $ (8,263,762) $ (8,693,404) $ (347,000) Total Budget $ 10,727,642 $ 23,557,669 $ 23,557,669 $ 9,238,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 10,783,786 $ 10,356,588 $ 10,356,588 $ 1,663,184 Income / (Loss) (427,198) (8,263,762) (8,693,404) (347,000) Ending Fund Balance $ 10,356,588 $ 2,092,826 $ 1,663,184 $ 1,316,184 102 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Sales Tax Capital Improvements Fund (4470) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 4470-080.8080 - Library Improvements Program: 70 - Transfers to Outside Entities 525,000 519,000 519,000 506,000 Total 525,000 519,000 519,000 506,000 4470.170.8170 - Information Technology Imprvs Program: 20 - Materials & Supplies 153,327 590,883 590,883 825,000 30- Services and Charges 58,198 101,202 101,202 75,000 80 - Capital 553,543 820,318 820,318 60,000 Total 765,067 1,512,403 1,512,403 960,000 4470.200.8200 - Police Improvements Prod. ram: 20 - Materials & Supplies 100,817 658,059 658,059 289,000 30 - Services and Charges 66 1,500 1,500 0 40 - Maintenance 13,829 26,718 26,718 75,000 80 - Capital 615,993 833,602 833,602 252,000 96 - Operating Transfers Out 41,179 48,821 48,821 50,000 Total 771,883 1,568,700 1,568,700 666,000 4470.300.8300 - Fire Improvements Program: 20 - Materials & Supplies 15,764 99,575 99,575 40,000 30 - Services and Charges 25,068 38,920 38,920 0 40 - Maintenance 157,393 147,786 147,786 75,000 80-Capital 554,849 1,655,763 1,655,763 865,000 Total 753,075 1,942,044 1,942,044 980,000 4470.410.8410 - Trans ortafion Im rovements Program: 20 - Materials & Supplies 68,617 136,814 136,814 0 30 - Services and Charges 222,491 450,618 450,618 0 39 - Cost Allocation 526,346 575,527 575,527 0 40 - Maintenance 956,320 1,123,532 1,123,532 2,326,000 80 - Capital 125,649 826,383 826,383 650,000 Total 1,899,423 3,1 12,874 3,1 12,874 2,976,000 103 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Sales Tax Capital Improvements Fund (4470) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 4470.520.8520 - Parks & Recreation Improvements Program: 20 - Materials & Supplies 31,067 49,817 49,817 0 30 - Services and Charges 244,712 418,687 418,687 83,000 39 - Cost Allocation 5,265 7,346 7,346 0 40 - Maintenance 13,447 40,581 40,581 0 80 - Capital 3,082 338,616 338,616 170,000 Total 297,573 855,047 855,047 253,000 4470,621.8810 - Bridge & Drainage Im provements Program: 20 - Materials & Supplies 0 519 519 0 30 - Services and Charges 275,916 322,347 322,347 0 40 - Maintenance 3,681 96,319 96,319 50,000 80-Capital 187,503 391,200 391,200 560,000 Total 467,100 810,385 810,385 610,000 4470.800.8820 -Street Improvements Program: 20 - Materials & Supplies 280 110 110 0 30 - Services and Charges 266,745 272,756 272,756 0 80 - Capital 8,475 1,985,933 1,985,933 100,000 Total 275,500 2,258,799 2,258,799 100,000 4470.800.8830 - Trail Improvements Program: 20 - Materials & Supplies 20,286 31,301 31,301 0 30 - Services and Charges 475,319 586,849 586,849 0 39-Cost Allocation 251,796 330,124 330,124 0 40 - Maintenance 12,949 187,284 187,284 0 80 - Capital 1,774,754 4,461,292 4,461,292 1,500,000 Total 2,535,103 5,596,850 5,596,850 1,500,000 4470,800,8835 - Transportation Bond Street Imor Program: e 30 - Services and Charges 298,441 638,021 638,021 0 80 - Capital 1,210,328 1,788,789 1,788,789 0 Total 1,508,769 2,426,810 2,426,810 0 4470.090.8900 - Other Capital Improvements Program: 20 - Materials & Supplies 39 6,017 6,017 0 30 - Services and Charges 23,744 771,129 771,129 0 40 - Maintenance 139 89,314 89,314 90,000 80 - Capital 37,000 86,407 86,407 0 Total 60,922 952,867 952,867 90,000 104 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Sales Tax Capital Improvements Fund (4470) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 4470.133.8900 - Other Capital Improvements Program: 20 - Materials & Supplies 0 47,360 47,360 0 40 - Maintenance 4,000 0 0 0 80 - Capital 39,562 53,438 53,438 0 Total 43,562 100,798 100,798 0 4470.140.8900 - Other Capital Improvements Program: 20 - Materials & Supplies 0 48,956 48,956 0 30 - Services and Charges 71,306 93,488 93,488 40,000 40 - Maintenance 93,396 854,970 854,970 347,000 Total 164,702 997,414 997,414 387,000 4470.620.8900 - Other Capital Improvements Program: 20 - Materials & Supplies 2,109 144,921 144,921 0 30 - Services and Charges 7,757 100,084 100,084 0 80 - Capital 0 60,349 60,349 0 Total 9,866 305,354 305,354 0 4470.671.8900 - Other Capital! Improvements Program: 20 - Materials & Supplies 0 13,100 13,100 0 40 - Maintenance 37,510 0 0 33,000 80 - Capital 5,782 2,080 2,080 0 Total 43,292 15,180 15,180 33,000 4470.800.8900 - Other Capital Improvements Program: 30 - Services and Charges 8,000 43,000 43,000 8,000 Total 8,000 43,000 43,000 8,000 4470.060.8900 - Other Capital Improvements Program: 20 - Materials & Supplies 106,916 66,825 66,825 169,000 30 - Services and Charges 457,518 86,339 86,339 0 40 - Maintenance 29,886 1,849 1,849 0 80 - Capital 4,486 35,131 35,131 0 Total 598,806 190,144 190,144 169,000 4470._800.8700 - Water/Sewer Improvements Program: 80 - Capital 0 350,000 350,000 0 Total 0 350,000 350,000 0 Budget Total $ 10,727,643 $ 23,557,669 $ 23,557,669 $ 9,238,000 105 City of Fayetteville 2018 Capital Budget Sales Tax Capital Improvement Fund (4470) Project Category Project Title Animal Services Improvements Bridge & Drainage Improvements Facilities Management Improvements Fire Improvements Animal Services Improvements Drainage Maintenance Other Drainage Improvements Stormwater Quality Mgt/Nutrient Reduction 7-Hills Walker Family Residential Facility Building Efficiency Improvements Building Improvements Fire Apparatus Purchases Fire Facility Maintenance Fire Information Technology Updates Information Technology Improvements Cyber Security Document Management Fayetteville-AR.gov Technical Improvements Geographic Information System Hansen Version 8 Upgrade Local Area Network (LAN) Upgrade Regional Park Fiber & Network Storage Area Network (SAN) Technology Equipment Replacements Telecommunication Systems Upgrades Library Improvements Media Services Improvements Miscellaneous Capital Improvements Library Materials Purchases Library Technology Equipment Replacements City Hall Room 111 Audio -Visual Upgrade Television Center Equipment Digital Signage Implementation City Hall A-V Maintenance Woolsey Homestead Historic Restoration Budgeted 2018 $ 33,000 33,000 50,000 400,000 160,000 610,000 57,000 40,000 290,000 387,000 865,000 75,000 40,000 980,000 15,000 20,000 20,000 50,000 500,000 125,000 30,000 40,000 130,000 960,000 431,000 75,000 506,000 97,000 50,000 12,000 10,000 169,000 90,000 Project Category Project Title Other Capital Improvements Parks & Recreation Improvements Audit Expense Forestry and Habitat Improvement Lake Fayetteville Watershed Grant Match Lights of the Ozarks Park Paving Improvements Parks & Recreation Master Plan Parks & Rec. Maintenance Work Order System Parks & Recreation Safety and ADA Parks & Recreation Software Police Improvements Citywide Radio System Replacement Employee Gym Equipment Police Ballistic Protection Police Building Improvements Police Specialized Equipment Police Take Home Vehicles Police Technology Improvements Police Unmarked Vehicles Police Virtual Server & Storage Area Network Police Weapon Replacement Street Improvements Trail Improvements Transportation Improvements Cost Shares/ROW/Intersection/Street Calming Trail Development In -House Pavement Improvements Parking Lot Improvements (City Emp. Lot) Sidewalk Improvements Traffic Signal Improvements Wireless Traffic Signal'Control Budgeted 2018 MAT06 32,000 10,000 23,000 58,000 50,000 30,000 15,000 qr, nnn 200,000 10,000 41,000 75,000 95,000 62,000 58,000 40,000 20,000 65,000 L L L r)nn 100,000 1,500,000 1,500,000 2,216,000 10,000 600,000 110,000 40,000 2,976,000 $ 9,238,000 107 Paae Left Blank Intentiona w Sales Tax Construction Bond Fund (4520) The Sales Tax Construction Bond Fund accounts for the remaining bond proceeds for improvements to streets and trail construction pursuant to the 2006 referendum. Appropriations of these funds will be provided through the re -budget process which will be considered by the City Council during the first quarter of 2018. Amounts shown as the 2018 budget request represent interest earnings forecasts only, City of Fayetteville, Arkansas 2018 Operating Budget Sales Tax Construction Bond Fund (4520) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Investment Earnings 25,995 7,000 46,100 46,000 Total Revenues 25,995 7,000 46,100 46,000 Expenses: Street Sales Tax Construction (2013) 10,387,927 2,957,448 2,957,448 5,000 Street Sales Tax Construction (2015) 1,265,737 7,644,151 7,644,151 0 Transfer to Sales Tax Bond 6 6 6 0 Total Expenses 11,653,670 10,601,605 10,601,605 5,000 Income / (Loss) $ (11,627,675) $ (10,594,605) $ (10,555,505) $ 41,000 Total Budget $ 11,653,670 $ 10,601,605 $ 10,601,605 $ 5,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 22,254,327 $ 10,626,652 $ 10,626,652 $ 71,147 Income / (Loss) (11,627,675) (10,594,605) (10,555,505) 41,000 Ending Fund Balance $ 10,626,652 $ 32,047 $ 71,147 $ 112,147 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Sales Tax Construction Bond Fund (4520) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 4520.800.9520 - 2006A Sales Tax Const Expense Program: 96 - Operating Transfers Out 6 6 6 0 Total 6 6 6 0 4520.800.9555 - Street Sales Tax 2013 Program: 30 - Services and Charges 505,000 344,334 344,334 5,000 80 - Capital 9,882,928 2,613,1 14 2,613,1 14 0 Total 10,387,928 2,957,448 2,957,448 5,000 4520.800.9556 - Street Sales Tax 2015 Program: 30 - Services and Charges 6,063 151,149 151,149 0 80 - Capital 1,259,674 7,493,002 7,493,002 0 Total 1,265,737 7,644,151 7,644,151 0 Budget Total $ 11,653,670 $ 10,601,605 $$ 10,601,605 $ 5,000 Paae Left Blank Intentional 112 Parking Deck Project Fund (4560) The Parking Deck Project Fund accounted for the bond proceeds issued to construct and equip a new parking deck facility with liner buildings within the City's entertainment district. This project was closed out in 2017. 113 City of Fayetteville, Arkansas 2018 Operating Budget Parking Deck Project Fund (4560) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Payments from Walton Arts Center 2,667 0 0 0 Total Revenues 2,667 0 0 0 Expenses: Parking Deck Project 164,069 234,211 34,321 0 Audit Expense 0 3,000 1,000 0 Transfer to Parking Fund 2 41,541 243,431 0 Total Expenses 164,071 278,752 278,752 0 Income / (Loss) $ (161,404) $ (278,752) $ (278,752) $ 0 Total Budget $ 164,071 $ 237,211 $ 278,752 $ 0 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 440,156 $ 278,752 $ 278,752 $ 0 Income / (Loss) (161,404) (278,752) (278,752) 0 Ending Undesignated Fund Balance $ 278,752 $ 0 $ 0 $ 0 114 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Parking Deck Project Fund (4560) 4560.900.9560 - Parking Deck Project Program: 20 - Materials & Supplies 30 - Services and Charges 80 - Capital 96 - Operating Transfers Out Total Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 25,068 14,548 11,080 0 4,396 24,346 1,000 0 134,604 198,317 23,241 0 2 41,541 243,431 0 164,071 278,752 278,752 0 Budget Total $ 164,071 $ 278,752 $ 278,752 $ - 115 Paae Left Blank Intentional am HMR 2014 Bond Capital Improvement Fund (4570) The HMR 2014 Bond Capital Improvement Fund accounted for the bond proceeds issued for the purpose of paying a portion of the costs of expanding and renovating the Walton Arts Center and paying a portion of the costs of acquiring, constructing and equipping a regional park within the City. This fund was closed at the end of 2016. 117 City of Fayetteville, Arkansas 2018 Operating Budget HMR Bonds Capital Projects Fund (4570) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Investment Earnings 822 0 0 0 Total Revenues 822 0 0 0 Expenses: HMR 2014 - WAC Capital Project 1,196,271 0 0 0 Transfer to HMR Debt 1,814 0 0 0 Total Expenses 1,198,085 0 0 0 Income / (Loss) $ (1,197,263) $ 0 $ 0 $ 0 Total Budget $ 1,198,085 $ 0 $ 0 $ 0 FUND BALANCE ANALYSIS Beginning Fund Balance $ 1,197,263 $ 0 $ 0 $ 0 Income / (Loss) (1,197,263) 0 0 0 Ending Fund Balance $ 0 $ 0 $ 0 $ 0 W. City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) HMR Bonds Capital Projects Fund (4570) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 4570.800.9570 _ HMR 2014 Reg Park Coipital Pro' Program. 96 - Operating Transfers Out 1,814 0 0 0 Total 1,814 0 0 0 4570.800.9575 - HMR 2014 WAC Cap tal Project Program: 80 - Capital 1,196,271 0 0 0 Total 1,196,271 0 0 0 Bud2etTotal $ 1,198,085 $ - $ - $ - M Page Left Blank Intentional 120 Water and Sewer Fund (5400) The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of the City's wafer and sewer system. This includes water purchases from Beaver Wafer District, all water and sewer functions, the operation of the wastewater treatment plants, meter and backflow operations, and utility financial services. The 2018 Budget includes a significant amount in capital outlay at just over $7.0 million. Water & Sewer Fund Revenues For 2018, the Wafer & Sewer Fund is projected to have an operating gain of $9,342,000 before capital expenditures and depreciation expense. System usage projections for 2018 are expected to be approximately the same as 2017. The wafer and sewer rates will increase by 3% for 2018. Sewer Service Charges $19,233,200 49.1% Interestlncom $316,340 0.8% Other Nc $532,000 1.4% Sources of Funds for 2018 $39,096,000 Transfers In $700,000 1 A% Water Sales $18,131,460 46.4% of Fund Balance -$1,342,000 -3.4% Other $1,525,000 3.9% 121 Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary sources of revenue for the Water & Sewer Fund. Budgeted revenue for 2018 is estimated to be $720,250 over 2017. $20.00 0 $18.00 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $0.00 06 07 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is the other primary source of revenue for the Water & Sewer Fund. The budgeted revenue for 2018 is projected to be $815,200 over estimated 2017. N $25.00 0 $20.00 $15.00 $10.00 $5.00 $0.00 06 07 08 09 10 11 12 13 14 1s 16 17 Est 18 Bud Year 122 Water & Sewer Fund Expenses The wastewater treatment plant operations budgeted for 2018 represents the largest expenditure in the fund at $9.6 million. This represents 24.6% of the total operating expenses. The water purchases are budgeted at $7.5 million, which represents 19.2% of total operating expenditures. Use of Funds for 2018 $39,096,000 Utilities Director Principal Payment $222,837 Interest Expense $1,665,000 0.6% $93,238 4'3% 0 2% Capital Expenditures $7,035,000 Meter Operations 18.0% $1,4.4% 8 .4% Utility Financial Services $1,581,605 4.0% $8.00 C O $7.00 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $0.00 Wastewater Treatme Plant $9,604,869 24.6% Cost --OF- Gallons Water & SeWE Connections $407,638 1.0% Utilities Project Management $323,375 0.8% Water Purchased $7,500,000 19.2% Operations & Y Administration $4,190,186 10.7 % Water Transmission and Distribution L"L' $2,629,973 6.7% Water Purchases 7�9 5.18 5.30 5. ._ 22 06 07 08 09 10 11 12 13 14 Year Sewer Main Maintenance $2,136,851 5.5 % 10.00 9.00 8.00 7.00 6.00 5.47 5.G0 18 5.32 O 5.00 c� 4.00 3.00 2,00 1.00 0.00 15 16 17 Est 18 Bud 123 City of Fayetteville, Arkansas 2018 Operating Budget Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues. Water Sales $ 16,986,943 $ 16,914,000 $ 17,411,210 $ 18,131,460 Sewer Service Charges 18,177,566 18,093,000 18,418,000 19,233,200 Other 1,460,639 1,404,000 1,447,301 1,525,000 Interest Income 213,527 283,000 313,200 316,340 Other Non -Operating 587,401 506,000 522,218 532,000 Total Revenues 37,426,076 37,200,000 38,1 1 1,929 39,738,000 Expenses: Utilities Director 207,892 217,807 217,807 222,837 Utilities Project Management 261,798 313,169 313,169 323,375 Water Purchased 7,083,441 7,000,000 7,000,000 7,500,000 Operations & Administration 3,805,744 4,288,700 4,288,700 4,190,186 Water Transmission and Distribution 2,195,097 2,682,069 2,682,069 2,629,973 Sewer Main Maintenance 1,882,080 2,153,000 2,153,000 2,136,851 Water & Sewer Connections 362,223 408,000 408,000 407,638 Wastewater Treatment Plant 9,157,178 9,524,892 9,524,892 9,604,869 Utility Financial Services 1,352,966 1,490,000 1,490,000 1,581,605 Meter Operations 1,650,484 2,142,294 2,142,294 1,705,428 Interest Expense 144,738 110,000 110,000 93,238 Total Expenses 28,103,641 30,329,931 30,329,931 30,396,000 Budget Gain / (Loss) Before Capital $ 9,322,435 $ 6,870,069 $ 7,781,998 $ 9,342,000 Non -Operating Revenues / (Expenses): Intergovernmental (Grants) 0 3,776,757 3,776,757 0 Principal Payment (1,535,000) (1,565,000) (1,565,000) (1,665,000) Capital Expenditures (7,542,063) (30,232,904) (30,232,904) (7,035,000) Transfer from Impact Fee Fund 0 4,897,095 4,897,095 700,000 Gain/Loss Sale of Assets 17,550 0 0 0 Transfer to Shop (123,000) (162,000) (162,000) 0 Total Capital Revenues / (Expenses) (9,182,513) (23,286,052) (23,286,052) (8,000,000) Budget Gain / (Loss) $ 139,922 $ (16,415,983) $ (15,504,054) $ 1,342,000 Total Budget $ 35,768,707 $ 62,289,835 $ 62,289,835 $ 39,096,000 124 City of Fayetteville, Arkansas 2018 Operating Budget Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 340,470,499 $ 344,054,678 $ 344,054,678 $ 349,332,528 Budget Gain / (Loss) 139,922 (16,415,983) (15,504,054) 1,342,000 Plus: Gain Capital Expenditures 7,542,063 30,232,904 30,232,904 7,035,000 Plus: Gain W/S Connections 362,223 408,000 408,000 407,638 Plus: Capital Contribution 4,910,067 0 0 0 Plus: Bond Principal Payment 1,535,000 1,565,000 1,565,000 1,665,000 Less: Depreciation Expense (10,905,096) (11,424,000) (11,424,000) (11,424,000) Ending Total Net Assets $ 344,054,678 $ 348,420,599 $ 349,332,528 $ 348,358,166 NET ASSET ANALYSIS Net Investment in Capital Assets $ 304,851,376 $ 323,660,280 $ 323,660,280 $ 319,271,280 Restricted for Prepaids/Debt Service 1,279,817 1,279,817 1,279,817 1,279,817 Unrestricted 37,923,481 23,480,502 24,392,431 27,807,069 Ending Total Net Position $ 344,054,678 $ 348,420,599 $ 349,332,528 $ 348,358,166 125 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 5400.700.1800 - Utilities Director Program: 10 - Personnel Services $ 170,164 $ 172,796 $ 172,796 $ 177,133 20 - Materials & Supplies 1,613 4,002 4,002 4,002 30 - Services and Charges 2,988 7,944 7,944 7,944 33 - Motorpool 5,095 5,033 5,033 5,726 39 - Cost Allocation 28,032 28,032 28,032 28,032 Total 207,892 217,807 217,807 222,837 5400.700.4020 - Utilities Pro)ect Management Program: 10 - Personnel Services 246,093 267,855 267,855 275,047 20 - Materials & Supplies 3,378 9,008 9,008 9,008 30 - Services and Charges 5,945 17,423 17,423 17,423 33 - Motorpool 4,883 6,383 6,383 9,397 40 - Maintenance 1,500 12,500 12,500 12,500 Total 261,798 313,169 313,169 323,375 5400.710.1$10 - Utilities Financial Services Program: 10 - Personnel Services 906,760 939,003 939,003 990,608 20 - Materials & Supplies 49,774 74,000 74,000 74,000 30 - Services and Charges 490,507 564,411 564,411 604,411 39 - Cost Allocation (100,614) (100,614) (100,614) (100,614) 40 - Maintenance 6,539 13,200 13,200 13,200 Total 1,352,966 1,490,000 1,490,000 1,581,605 5400.720,1820 - Meter Reading Program: 10 - Personnel Services 821,245 853,532 853,532 846,471 20 - Materials & Supplies 38,332 66,369 66,369 66,369 30 - Services and Charges 20,100 25,310 25,310 21,510 33 - Motorpool 82,151 101,275 101,275 123,996 39 - Cost Allocation 84,420 84,420 84,420 84,420 40 - Maintenance 6,967 12,150 12,150 10,650 Total 1,053,214 1,143,056 1,143,056 1,153,416 54.00.720.1830 - Meter Maint & Backflow Prey Program: 10 - Personnel Services 373,441 405,832 405,832 406,424 20 - Materials & Supplies 12,075 30,259 30,259 28,259 30 - Services and Charges 6,123 11,570 11,570 9,570 33 - Motorpool 18,794 25,829 25,829 30,249 39 - Cost Allocation 26,760 26,760 26,760 26,760 40 - Maintenance 411 750 750 750 Total 437,604 501,000 501,000 502,012 126 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 5400.720.1840 - Meter Operations Capital Proc iram: 20 - Materials & Supplies 94,821 131,818 131,818 30,000 30 - Services and Charges 2,923 340,953 340,953 20,000 40 - Maintenance 61,922 25,467 25,467 0 80 - Capital 447,494 1,258,828 1,258,828 815,000 96 - Operating Transfers Out 123,000 162,000 162,000 0 Total 730,160 1,919,066 1,919,066 865,000 5400.720,3800 - Water Purchased Program: 30 - Services and Charges 7,083,441 7,000,000 7,000,000 7,500,000 Total 7,083,441 7,000,000 7,000,000 7,500,000 5400.720.4000 - Operations- & Administration Program: 10 - Personnel Services 808,297 1,088,680 1,088,680 947,627 20 - Materials & Supplies 94,848 124,409 124,409 146,836 30 - Services and Charges 1,848,449 1,999,037 1,999,037 2,002,766 33 - Motorpool 15,820 17,393 17,393 19,225 39 - Cost Allocation 949,392 949,392 949,392 949,392 40 - Maintenance 88,940 109,789 109,789 124,340 50 - Debt Service 12,415 21,000 21,000 21,000 80 - Capital 0 56,491 56,491 0 Total 3,818,160 4,366,191 4,366,191 4,211,186 5400.720.0 10 - Water Distribution Maintenance Program: 10 - Personnel Services 765,494 908,681 908,681 894,864 20 - Materials & Supplies 606,781 763,595 763,595 770,494 30 - Services and Charges 141,234 196,017 196,017 167,165 33 - Motorpool 410,544 489,016 489,016 476,109 39 - Cost Allocation 80,292 80,292 80,292 80,292 40 - Maintenance 209 19,700 19,700 13,000 Total 2,004,553 2,457,301 2,457,301 2,401,924 5400.720.4330 - Water Storage & Pump Maintenance Program* 10 - Personnel Services 141,969 155,024 155,024 165,454 20 - Materials & Supplies 13,438 30,493 30,493 35,493 30 - Services and Charges 7,310 5,000 5,000 0 33 - Motorpool 15,050 15,023 15,023 15,874 39 - Cost Allocation 10,428 10,428 10,428 10,428 40 - Maintenance 2,348 8,800 8,800 800 Total 190,544 224,768 224,768 228,049 127 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 5400.720.4410 - Sewer Mains Maintenance Program: 10 - Personnel Services 996,711 1,142,709 1,142,709 1,074,525 20 - Materials & Supplies 262,732 315,825 315,825 353,825 30 - Services and Charges 79,028 102,500 102,500 87,500 33 - Motorpool 457,037 502,302 502,302 531,337 39 - Cost Allocation 83,664 83,664 83,664 83,664 40 - Maintenance 2,908 6,000 6,000 6,000 Total 1,882,080 2,153,000 2,153,000 2,136,851 5400,720. 600 - Capital Water Mains Program: 30 - Services and Charges 256,134 514,533 514,533 0 80 - Capital 1,137,503 13,704,515 13,704,515 3,185,000 Total 1,393,637 14,219,048 14,219,048 3,185,000 5400.720.5620 - Water & Sewer Connections Program: 10 - Personnel Services 159,706 189,626 189,626 185,091 20 - Materials & Supplies 141,308 143,050 143,050 153,050 30 - Services and Charges 554 15,000 15,000 10,500 33 - Motorpool 45,680 45,828 45,828 44,501 39 - Cost Allocation 14,496 14,496 14,496 14,496 40 - Maintenance 478 0 0 0 Total 362,223 408,000 408,000 407,638 5400.720.5700 - Sewer Mains Construction Program: 30 - Services and Charges 475,715 1,307,208 1,307,208 0 80-Capital 4,573,192 8,220,195 8,220,195 1,500,000 Total 5,048,906 9,527,403 9,527,403 1,500,000 5400.720.6800 -_Debt Seryic,e Pfap ram: 50 - Debt Service 132,323 1,654,000 1,654,000 1,737,238 Total 132,323 1,654,000 1,654,000 1,737,238 5400.730.5100 - WWTP Administration & SCADA Program: 20 - Materials & Supplies 0 1,073 1,073 1,073 30 - Services and Charges 1,778,751 1,308,056 1,308,056 1,982,588 40 - Maintenance 871 872 872 125 Total 1,779,622 1,310,001 1,310,001 1,983,786 11018 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 540.0_.730.51 10 - WWTP East Side Operations Program: 20 - Materials & Supplies 50,301 93,101 93,101 111,101 30 - Services and Charges 3,766,420 4,206,901 4,206,901 4,133,698 33 - Motorpool 263,520 334,372 334,372 334,953 39 - Cost Allocation 51,408 51,408 51,408 51,408 40-Maintenance 179 8,153 8,153 8,153 Total 4,131,828 4,693,935 4,693,935 4,639,313 5400.730.5120 - WWTP West Side Operations Program: 20 - Materials & Supplies 18,887 73,655 73,655 99,655 30 - Services and Charges 1,290,418 1,467,722 1,467,722 1,403,992 33 - Motorpool 56,331 66,831 66,831 72,866 39 - Cost Allocation 51,108 51,108 51,108 51,108 40 - Maintenance 0 3,549 3,549 3,549 Total 1,416,744 1,662,865 1,662,865 1,631,170 54,00.730.5130 - WWTP Lab 1 IPP Program: 30 - Services and Charges 505,1 1 1 529,678 529,678 544,589 Total 505,111 529,678 529,678 544,589 5400.730.5140 - WWTP Lift Station Maintenance Program: 20 - Materials & Supplies 8,327 29,969 29,969 39,969 30 - Services and Charges 831,614 831,544 831,544 766,042 Total 839,940 861,513 861,513 806,011 5400.730.5800 - Wa tewater Plant Capital Program*, 20 - Materials & Supplies 0 6,015 6,015 0 30 - Services and Charges 126,216 192,316 192,316 0 40 - Maintenance 357,717 268,569 268,569 0 80 - Capital 652,026 5,171,134 5,171,134 1,535,000 Total 1,135,959 5,638,034 5,638,034 1,535,000 Budget Total $ 35,768,707 $ 62,289,835 $ 62,289,835 $ 39,096,000 129 Paae Left Blank Intentiona 130 Recycling & Trash Collection Fund (5500) The Recycling & Trash Collection Fund is responsible for the operation of the City's solid waste collection and disposal, transfer station, recycling program, and composting program. Revenues for the fund are obtained from fees levied for trash collection, recycling revenue, container sales or leases, and the transfer station. After capital expenditures, the fund will have a loss of $652,000. However, there are sufficient reserves to accommodate the expenditures. Recycling & Trash Collection Fund Revenues For 2018, the Recycling & Trash Collection Fund sources of funds are budgeted of $12,800,000. Solid Waste collection fees make up the largest source of revenue (70.8%). Recycling Revenues Recycling revenue includes the sale of materials collected at curbside and at the recycling centers. The estimated revenue for that program is $925,540 for 2018. However, a portion of the solid waste fees are attributable to recycling activity. That portion is estimated to be approximately $1,596,720 for 2018. Solid Waste Fees $9,064,360 70.8% Sources of Funds for 2018 $12,800,000 Recycling Revenue $925,540 7.2% immercial Drop Box $1,148,100 9.0% ransfer Station $695,200 5.4% her ,000 f% Interest Income $50,000 0.4% , $652,000 5.1% 131 Solid Waste Fees: The 2017 revenue estimates are $439,605 over 2016 actual collections. The 2018 total revenues are projected to be higher compared to 2017 estimates by $227,756. N $10.00 - 0 $9.00 $8.00 $7.00 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $0.00 06 07 08 09 10 11 12 13 14 15 16 17 Est 18 Bud Year Recycling & Trash Collection Fund Expenses Expenses for the Recycling & Trash Collection Fund are budgeted at $12,800,000 for 2018. The commercial collections program and related activity make up the largest segment of the budget. Use of Funds for 2018 $12,800,000 Capital Transfer to Shop $267,000 $638,000 Operations & 2.1% 5.0% Administration Composting $2,076,905 $985159 16.2% 73% Recycling $2,171,158 170% .0% Transfer Station $1,294,645 10.1% Commercial Drop Box Collections $785,095 6.1% Commercial Collections $2,582,082 20.2% Residential Collections $1,999,956 15.6% 132 City of Fayetteville, Arkansas 2018 Operating Budget Recycling & Trash Collection Fund (5500) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Franchise Fees $ Solid Waste Fees Recycling Revenue Commercial Drop Box Transfer Station Other Interest Income Total Revenues Expenses: 247,077 $ 8,500,092 677,644 1,333,331 618,486 52,875 203,000 $ 8,343,000 656,000 1,177,000 520,000 43,000 11,480,639 11,002,000 205,933 $ 212,800 8,820,964 9,064,360 944,528 925,540 1,147,000 1,148,100 695,100 695,200 50,149 52,000 56,570 50,000 11,920,244 12,148,000 Operations & Administration 1,909,764 2,052,726 2,052,726 2,076,905 Commercial Collections 2,272,166 2,550,866 2,550,866 2,582,082 Residential Collections 1,820,816 1,979,359 1,979,359 1,999,956 Commercial Drop Box Collections 746,775 857,128 857,128 785,095 Transfer Station 1,165,947 1,293,000 1,293,000 1,294,645 Recycling 1,783,617 2,026,562 2,026,562 2,171,158 Composting 792,851 840,889 840,889 985,159 Solid Waste Projects 158,745 199,201 199,201 10,000 Total Expenses 10,650,681 11,799,731 11,799,731 11,905,000 Budget Gain / (Loss) Before Capital $ 829,958 $ (797,731) $ 120,513 $ 243,000 Non -Operating Revenues / (Expenses): Intergovernmental (Grants) 7,612 10,000 10,000 0 Capital Expenditures (3,009,206) (1,115,563) (1,115,563) (257,000) Transfer to Shop 0 0 0 (638,000) Total Capital Revenues / (Expenses) (3,001,594) (1,105,563) (1,105,563) (895,000) Budget Gain / (Loss) $ (2,171,636) $ (1,903,294) $ (985,050) $ (652,000) Total Budget $ 13,659,887 $ 12,915,294 $ 12,915,294 $ 12,800,000 133 City of Fayetteville, Arkansas 2018 Operating Budget Recycling & Trash Collection Fund (5500) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 11,423,821 $ 11,747,467 $ 11,747,467 $ 10,976,420 Budget Gain / (Loss) (2,171,636) (1,903,294) (985,050) (652,000) Plus: Gain Capital Expenditures 3,009,206 1,115,563 1,115,563 257,000 Less: Depreciation Expense (513,924) (901,560) (901,560) (950,000) Ending Total Net Assets $ 11,747,467 $ 10,058,176 $ 10,976,420 $ 9,631,420 Net Investment in Capital Assets Unrestricted Ending Total Net Assets NET ASSET ANALYSIS $ 5,899,492 $ 5,847,975 $ 11,747,467 $ 6,1 13,495 $ 6,1 13,495 $ 5,420,495 3,944,681 4,862,925 4,210,925 10,058,176 $ 10,976,420 $ 9,631,420 134 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Recycling & Trash Collection Fund (5500) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 5500.750.5000 - O;Derations & Administration Program: 10 - Personnel Services $ 605,871 $ 622,702 $ 622,702 $ 665,350 20 - Materials & Supplies 32,582 54,168 54,168 45,475 30 - Services and Charges 765,211 863,624 863,624 852,633 33 - Motorpool 13,367 12,263 12,263 11,951 39 - Cost Allocation 441,600 441,600 441,600 441,600 40-Maintenance 51,133 58,169 58,169 59,696 50 - Debt Service 0 200 200 200 96 - Operating Transfers Out 0 0 0 638,000 Total 1,909,764 2,052,726 2,052,726 2,714,905 5500.750.5010 - Commercial Collections Program: 10 - Personnel Services 619,532 650,551 650,551 683,346 20 - Materials & Supplies 145,634 319,697 319,697 313,998 30 - Services and Charges 809,584 864,150 864,150 862,500 33-Motorpool 624,960 641,512 641,512 648,282 39 - Cost Allocation 72,456 72,456 72,456 72,456 40 - Maintenance 0 2,500 2,500 1,500 Total 2,272,166 2,550,866 2,550,866 2,582,082 5500.750.5020 - Residential Collections Program: 10 - Personnel Services 631,306 650,859 650,859 667,068 20 - Materials & Supplies 101,453 190,859 190,859 204,359 30-Services and Charges 423,677 431,200 431,200 430,801 33 - Motorpool 612,924 652,985 652,985 644,272 39 - Cost Allocation 51,456 51,456 51,456 51,456 40 - Maintenance 0 2,000 2,000 2,000 Total 1,820,816 1,979,359 1,979,359 1,999,956 5500.750,5030 - Commercial Drop Box Collections Program: 10 - Personnel Services 146,981 147,343 147,343 156,950 20 - Materials & Supplies 22,147 48,395 48,395 45,655 30 - Services and Charges 501,122 564,060 564,060 484,800 33 - Motorpool 66,619 75,586 75,586 82,946 39 - Cost Allocation 9,744 9,744 9,744 9,744 40 - Maintenance 162 12,000 12,000 5,000 Total 746,775 857,128 857,128 785,095 135 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Recycling & Trash Collection Fund (5500) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 5500.750.5040 - Transfer Station -Program: 10 - Personnel Services 109,235 122,375 122,375 127,273 20 - Materials & Supplies 9,979 18,346 18,346 18,684 30 - Services and Charges 983,419 1,085,910 1,085,910 1,085,860 33-Motorpool 58,426 60,117 60,117 56,576 39 - Cost Allocation 3,252 3,252 3,252 3,252 40 - Maintenance 1,636 3,000 3,000 3,000 Total 1,165,947 1,293,000 1,293,000 1,294,645 5500.750.5060 - Recycling Program: 10 - Personnel Services 980,728 1,039,054 1,039,054 1,058,073 20 - Materials & Supplies 106,984 183,052 183,052 208,277 30 - Services and Charges 121,217 125,050 125,050 137,100 33 - Motorpool 467,150 559,841 559,841 663,193 39 - Cost Allocation 94,308 94,308 94,308 94,308 40 - Maintenance 13,230 25,257 25,257 10,207 80 - Capital 0 0 0 30,000 Total 1,783,617 2,026,562 2,026,562 2,201,158 5500.750.5070 - Composfing Program: 10 - Personnel Services 384,513 400,524 400,524 519,165 20 - Materials & Supplies 34,973 61,801 61,801 63,701 30 - Services and Charges 385 2,400 2,400 2,000 33 - Motorpool 340,160 342,730 342,730 367,109 39 - Cost Allocation 32,184 32,184 32,184 32,184 40 - Maintenance 637 1,250 1,250 1,000 Total 792,851 840,889 840,889 985,159 5500.750.5080 - Solid Waste Proiects Program: 20 - Materials & Supplies 36,289 131,637 131,637 10,000 30 - Services and Charges 310,085 195,812 195,812 40,000 40 - Maintenance 0 30,000 30,000 0 80 - Capital 2,821,576 957,315 957,315 187,000 Total 3,167,950 1,314,764 1,314,764 237,000 Budget Total $ 13,659,887 $ 12,915,294 $ 12,915,294 $ 12,800,000 136 Airport Fund (5550) The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field. The Airport Fund's revenue is generated from FBO fuel sales and rents and leases. In 2018, the Airport Fund is projected to decrease reserves by $169,000 for capital expenditures. However, a major portion of these expenditures will be grant eligible. Airport Fund Revenues For 2018, the Airport Fund sources of funds are budgeted to be $2,255,000. Aviation Fuel revenue is projected to be $1,403,085 or 62.2% of the total revenue, as the City took over Fixed Based Operations in March of 2013. Rents and Leases make up the second largest source of revenue (28.2%). Aviation Fuel $1,403,085 62.2% Souces of funds for 2018 $2,255,000 Interest ... .,. �. $10,950 0.5 % Rents and Leases $635,265 28.2% Sales Tax on Fuel $36,700 1.6% 3lance 1 137 Total Operating Revenue This chart shows all of the Airport Fund's operating revenues by type. Primary revenues are comprised of Fuel Sales and Rents and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator (FBO) functions and sold aviation fuel as it became a General Aviation airport. The selling of fuel continued until the lost part of 2005 when the City contracted the operation of the FBO to an external company. The City again took over running the Fixed Based Operations (FBO) in March of 2013. Due to the FBO, Aviation Fuel has become the major source of revenue. A portion of the airport terminal building is leased by Skydive Fayetteville, a pilot training school, the U.S. Postal Service and several other business operations. $2.50 0 $2.00 $1.50 $1.00 $0.50 $0.00 06 07 08 09 10 11 Year Q Rents & Leases Q Aviation Fuel 12 13 14 15 16 17 Est 18 Bud Other ❑ Sales Tax on Fuel Im City of Fayetteville, Arkansas 2018 Operating Budget Airport Fund (5550) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Sales Tax - County $ 12,011 $ 11,200 $ 14,827 $ 14,900 Sales Tax - City 19,050 16,000 22,006 21,800 Rents & Leases 643,098 628,100 624,832 635,265 Aviation Fuel 1,213,829 1,660,320 1,367,461 1,403,085 Other 8,356 7,080 3,250 3,400 Interest Income (592) 3,300 8,000 7,550 Total Revenues 1,895,752 2,326,000 2,040,376 2,086,000 Expenses: Airport Administration 357,128 611,841 611,841 437,415 Airport Maintenance 223,681 248,615 248,615 279,390 Airport Operations 1,066,150 1,479,540 1,479,540 1,305,471 Airport Capital Expense 74,110 606,710 606,710 0 General Fund Loan Interest 4,659 4,194 4,194 4,194 General Fund Loan Principal 15,530 15,530 15,530 15,530 Total Expenses 1,741,258 2,966,430 2,966,430 2,042,000 Budget Gain / (Loss) Before Capital $ 154,494 $ (640,430) $ (926,054) $ 44,000 Non -Operating Revenues / (Expenses): Intergovernmental (Grants) 242,091 237,058 174,660 0 Insurance Reimbursement - Roof Repairs 457,627 0 0 0 Gain/Loss Sale of Assets (10,507) 0 225 0 Capital Expenditures (219,348) (463,857) (218,000) (213,000) Total Capital Revenues / (Expenses) 469,863 (226,799) (43,115) (213,000) Budget Gain / (Loss) $ 624,357 $ (867,229) $ (969,169) $ (169,000) Total Budget $ $ 3,430,287 $ 3,184,430 $ 1,945,076 2,255,000 *Note: Certain capital expenditures are predicated on obtaining grants. 139 City of Fayetteville, Arkansas 2018 Operating Budget Airport Fund (5550) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 10,025,717 $ 9,857,726 $ 9,857,726 $ 8,096,287 Budget Gain / (Loss) 624,357 (867,229) (969,169) (169,000) Plus: Gain Capital Expenditures 219,348 463,857 218,000 213,000 Plus: Bond Principal Payment 15,530 15,530 15,530 15,530 Less: Depreciation Expense (1,027,226) (1,025,800) (1,025,800) (1,025,800) Ending Total Net Assets $ 9,857,726 $ 8,444,084 $ 8,096,287 $ 7,130,017 NET ASSET ANALYSIS Net Investment in Capital Assets $ 8,731,405 $ 8,169,462 $ 7,923,605 $ 7,110,805 Unrestricted 1,126,321 274,622 172,682 19,212 Ending Total Net Assets $ 9,857,726 $ 8,444,084 $ 8,096,287 $ 7,130,017 140 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Airport Fund (5550) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 5550.760.3940 - Airport Administrafian Program: 10 - Personnel Services $ 152,310 $ 221,350 $ 221,350 $ 182,545 20 - Materials & Supplies 2,720 8,876 8,876 15,071 30 - Services and Charges 193,728 363,958 363,958 222,171 33 - Motorpool 2,042 2,338 2,338 2,404 39 - Cost Allocation 4,764 4,764 4,764 4,764 40 - Maintenance 0 95 95 0 50 - Debt Service 4,659 19,724 19,724 19,724 Total 360,222 621,105 621,105 446,679 5550.760.3950 - Airport Maintenance Program: 10 - Personnel Services 116,619 131,815 131,815 144,829 20 - Materials & Supplies 5,858 19,214 19,214 15,747 30 - Services and Charges 3,675 6,642 6,642 6,572 33 - Motorpool 28,700 31,299 31,299 50,224 40 - Maintenance 68,829 59,645 59,645 62,018 Total 223,681 248,615 248,615 279,390 5550.760.3955 - Airport Operaflons Program: 10 - Personnel Services 248,231 261,793 261,793 257,497 20- Materials &Supplies 711,058 1,080,175 1,081,725 907,731 30 - Services and Charges 84,892 106,934 105,384 108,562 33 - Motorpool 5,866 9,004 9,004 11,047 39 - Cost Allocation 3,744 3,744 3,744 3,744 40 - Maintenance 13,924 28,350 28,350 27,350 Total 1,067,714 1,490,000 1,490,000 1,315,931 5550.760.3960 - Airport Capitol Expense Program: 30 - Services and Charges 74,180 141,329 141,329 0 40 - Maintenance (70) 465,381 465,381 0 80 - Capital 219,348 463,857 218,000 213,000 Total 293,458 1,070,567 824,710 213,000 Budget Total $ 1,945,076 $ 3,430,287 $ 3,184,430 $ 2,255,000 141 Paae Left Blank Intentiona 142 Police Pension Fund (6800) The Police Pension Fund accounts for the accumulation of resources for the pension benefit payments to qualified police personnel. Operations of this fund are controlled by the Police Pension Board. Revenues include insurance premium tax distributions, a special City property tax, and special fees and forfeitures. 143 City of Fayetteville, Arkansas 2018 Operating Budget Police Pension Fund (6800) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 Revenues: Investment Earnings 119,179 119,600 92,440 91,840 Gain/Loss on Sale of Investments (18,560) 0 186,133 0 Property Taxes $ 562,698 $ 574,500 $ 564,700 $ 592,000 Fines & Forfeitures 141,770 115,840 169,000 169,000 State Insurance Turnback 245,360 245,060 279,166 279,160 Gain/Loss in Fair Value of Investments 339,637 0 0 0 Other 3,734 0 993 0 Total Revenues 1,393,818 1,055,000 1,292,432 1,132,000 Expenses: Audit Expense 3,500 3,500 3,500 3,500 Professional Services 1,160 2,000 2,000 2,000 Bank Service Charges 25 636 636 634 Benefit Payments 1,552,530 1,552,764 1,552,764 1,556,766 Materials and Supplies 0 100 100 100 Total Expenses 1,557,215 1,559,000 1,559,000 1,563,000 Budget Gain / (Loss) $ (163,397) $ (504,000) $ (266,568) $ (431,000) Total Budget $ 1,5.57,215 $ 1,559,000 $ 1,559,000 $ 1,563,000 ESTIMATED CHANGE IN NET ASSETS Beginning Fund Balance $ 6,244,015 $ 6,080,618 $ 6,080,618 $ 5,814,050 Income / (Loss) (163,397) (504,000) (266,568) (431,000) Ending Fund Balance $ 6,080,618 $ 5,576,618 $ 5,814,050 $ 5,383,050 144 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Police Pension Fund (6800) Actual Budgeted 2016 2017 6800.800.9800 - Police Pension Expense Program: 20 - Materials & Supplies 0 100 30 - Services and Charges 1,557,215 1,558,900 Total Estimated Budgeted 2017 2018 100 100 1,558,900 1,562,900 1,557,215 1,559,000 1,559,000 1,563,000 Bud et Total $ 1,557,215 $ 1,559,000 $ 1,559,000 $ 1,563,000 145 Paae Left Blank Intentiona 146 Fire Pension Fund (6810) The Fire Pension Fund accounts for the accumulation of resources for the pension benefit payments to qualified fire personnel. Operations of this fund are controlled by the Fire Pension Board. Revenues include the proceeds of a special City property fax and insurance premium fax distributions from the State. 147 Revenues: Investment Earnings Gain/Loss on Sale of Investments Property Taxes State Insurance Turnback Gain/Loss in Fair Value of Investments Other Total Revenues Expenses: Audit Expense Professional Services Bank Service Charges Benefit Payments Materials and Supplies Services and Charges Total Expenses Budget Gain / (Loss) Total Budget City of Fayetteville, Arkansas 2018 Operating Budget Fire Pension Fund (6810) Actual Budgeted Estimated Budgeted 77,372 75,649 48,555 45,530 538,694 0 87,485 0 $ 562,698 $ 574,500 $ 564,700 $ 592,000 29 4, 851 294,851 305,471 305,470 (339,573) 0 0 0 83 0 4 0 1,134,125 945,000 1,006,215 943,000 3,500 3,500 3,500 3,500 0 2,000 2,000 2,270 61 373 373 373 1,391,559 1,403,727 1,403,727 1,354,457 0 100 100 100 250 300 300 300 1,395,370 1,410,000 1,410,000 1,361,000 $ (261,245) $ (465,000) $ (403,785) $ (418,000) ESTIMATED CHANGE IN NET ASSETS Beginning Fund Balance $ 3,670,737 $ 3,409,492 $ 3,409,492 $ 3,005,707 Income / (Loss) (261,245) (465,000) (403,785) (418,000) Ending Fund Balance $ 3,409,492 $ 2,944,492 $ 3,005,707 $ 2,587,707 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Fire Pension Fund (6810) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 6810.800.9810 - Fire Pension Expense Program: 20 - Materials & Supplies 0 100 100 100 30 - Services and Charges 1,395,370 1,409,900 1,409,900 1,360,900 Total 1,395,370 1,410,000 1,410,000 1,361,000 Budget Total $ 1,395,370 $ 1,410,000 $ 1,410,000 $ 1,361,000 149 Page Left Blank Intentiona 150 Shop Fund (9700) The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to other City operating funds based on equipment and vehicle usage. Increases in 2018 operational costs can be attributed to additional parts and supply purchases, fuel expense, insurance, and contract services for repairs that cannot be performed by staff. These operational increases are a result of fleet expansions and increased equipment usage. On a cash basis, revenues will be greater than expenditures after capital for 2018. Shop Fund Revenues Shop Charges (Replacement Charges, Motorpool and Maintenance Charges, Shop Overhead Charges, Shop Overhead Insurance Charges, and Fuel Charges) as a whole make up 91.2% of total Shop Fund. These revenues are budgeted at $9,789,710 for 2018. These can be broken down in components as follows. The Replacement Charges ($5,406,220) is the amount Fleet Operations collects to purchase replacement vehicles and equipment. Motorpool and Maintenance Charges ($1,933,440), Shop Overhead Charges ($589,770) and Shop Overhead Insurance Charges ($102,280) are the monthly fees user divisions pay to the Shop Fund for the on -going maintenance that is provided for the life of the vehicles and equipment. Fuel Charges ($1,758,000) represents revenue received from charging out the cost of gasoline to the user divisions. N $12.00 0 $10.00 $8.00 $6.13 $6.00 $5.47 $5.58 $4.00 $2.00 111 $0.00 .- 06 07 08 Shop Charges $9.79 09 10 11 12 13 14 15 16 17 Est 18 Bud Year 151 Revenues: Maintenance Charges Fuel Charges Replacement Charges Motor Pool Charges Shop Overhead Charges Shop Overhead Insurance Shop Rental Pool Revenue Other Interest Income Total Revenues Expenses: Vehicle Maintenance Gasoline/Diesel Expense Total Expenses City of Fayetteville, Arkansas 2018 Operating Budget Shop Fund (9700) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 $ 45,765 $ 28,800 $ 31,660 $ 40,000 888,154 1,758,000 1,200,000 1,758,000 4,284,335 5,143,300 5,122,968 5,406,220 1,794,805 1,909,000 1,909,960 1,893,440 590,568 556,740 559,530 589,770 171,748 143,500 143,870 102,280 10,561 13,200 14,090 14,400 24,125 17,100 37,150 37,100 44,651 83,360 1 18, 200 117,790 7,854,712 9,653,000 9,137,428 9,959,000 3,062,848 3,251,924 3,251,924 3,348,459 829,156 1,701,541 1,701,541 1,701,541 3,892,004 4,953,465 4,953,465 5,050,000 Budget Gain / (Loss) Before Capital $ 3,962,708 $ 4,699,535 $ 4,183,963 $ 4,909,000 Non -Operating Revenues / (Expenses) Gain/Loss Sale of Assets 240,743 0 371,199 0 Transfer from General 42,028 17,472 17,472 0 Transfer from Street 0 0 0 6,000 Transfer from Solid Waste 0 0 0 638,000 Transferfrom Parks Development 91,200 27,000 23,500 0 Transfer from Impact Fee Fund 105,000 25,000 23,500 0 Transfer from Sales Tax Capital 41,179 48,821 42,300 50,000 Transfer from Water & Sewer 123,000 162,000 162,000 0 Capital Expenditures (2,578,054) (8,596,517) (8,596,517) (4,284,000) Total Capital Revenues / (Expenses) (1,934,904) (8,316,224) (7,956,546) (3,590,000) Budget Gain / (Loss) $ 2,027,804 $ (3,616,689) $ (3,772,583) $ 1,319,000 Total Budget $ 6,470,058 $ 13,549,982 $ 13,549,982 $ 9,334,000 152 City of Fayetteville, Arkansas 2018 Operating Budget Shop Fund (9700) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 23,126,207 $ 24,691,185 $ 24,691,185 $ 26,493,119 Budget Gain / (Loss) 2,027,804 (3,616,689) (3,772,583) 1,319,000 Plus: Gain Capital Expenditures 2,578,054 8,596,517 8,596,517 4,284,000 Less: Depreciation Expense (3,040,880) (3,022,000) (3,022,000) (3,022,000) Ending Total Net Assets $ 24,691,185 $ 26,649,013 $ 26,493,119 $ 29,074,119 NET ASSET ANALYSIS Net Investment in Capital Assets $ 12,447,254 $ 18,021,771 $ 18,021,771 $ 19,283,771 Unrestricted 12,243,931 8,627,242 8,471,348 9,790,348 Ending Total Net Assets $ 24,691,185 $ 26,649,013 $ 26,493,119 $ 29,074,119 153 City of Fayetteville, Arkansas 2018 Operating Budget (Category Summary) Shop Fund (9700) Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 9700.770.1910 - Vehicle Maintenance Program: 10 - Personnel Services $ 1,077,295 $ 1,261,999 $ 1,261,999 $ 1,214,057 20 - Materials & Supplies 1,874,024 2,698,880 2,683,980 2,693,091 30 - Services and Charges 500,905 497,279 512,179 651,593 33 - Motorpool 55,255 76,616 76,616 86,441 39 - Cost Allocation 342,348 342,348 342,348 343,000 40 - Maintenance 40,900 69,318 69,318 61,818 80 - Capital 19,539 0 0 0 Total 3,910,266 4,946,440 4,946,440 5,050,000 9700.770,1920 - Capital Expense Program: 20 - Materials & Supplies 0 3,586 3,586 0 30 - Services and Charges 1,277 3,439 3,439 0 80 - Capital 2,558,515 8,596,517 8,596,517 4,284,000 Total 2,559,792 8,603,542 8,603,542 4,284,000 Budget Total $ 6,470,058 $ 13,549,982 $ 13,549,982 $ 9,334,000 154 CITY OF FAYETTEVILLE, ARKANSAS PERSONNEL SECTION The Personnel Summary table below shows the authorized full-time equivalent (FTE) listing for the City of Fayetteville by Organization Chart. The subsequent pages provide a summary and a detail listing of personnel by Funding Source and Activity. Total Full -Time Equivalent (FTE's): 793.5 City Attorney City Clerk/Treasurer Mayor District Court (3 1 (5.50) 1 1 (2.00) 1 1 (11.50) City Prosecutor (10.00) Police Department Chief of Staff Fire Department (155.00) 1 (1.25) 1 1 (122.00) Dispatch (25.00) Human Resources (5.00) Information Technology (14.00) Internal Audit (1.00) Economic Development (1.00) Communications Parks & Recreation Utilities Director Sustainability &Resilience (4.50) & Marketing Department Department (3.00) (4.00) (58.10) Water/Sewer Operations (73.00) Media Services (4.50) Parking Management (11.00) Development Services Finance & Internal Services Transportation Services Department Department Department (4.00) (1.25) (69.50) Animal Services Program (15,80) Accounting & Audit (11.50) Airport Services (11.60) Building Safety (8.00) Budget & Information Management Fleet Operations (18.50) (4.00) [Recycling City Planning (7.00) Facilities Management (14.50) & Trash Collection (59.00) Community Resources (13.50) Purchasing (4.00) Engineering (20.00) Utilities Financial Services (17.00) 155 City of Fayetteville, Arkansas Personnel Summary by Funding Source Full -Time Equivalent Basis Fund 1010 - General 2100 - Street 2130 - Parking 2180 - Community Development Block Grant 2250 - Parks Development 2930 - Drug Law Enforcement 5400 - Water & Sewer 5500 - Recycling & Trash Collection 5550 - Airport 9700 - Shop Total Shop 18.50 (2.3%) Airport 11.60 (1.5%) Recycling Trash Collec 59.00 (7.49 Water & 94.50( Budgeted Budgeted Budgeted 2016 2017 2018 478.90 484.90 486.40 69.50 69.50 69.50 9.80 11.00 11.00 5.60 5.60 6.60 30.15 31.40 31.40 5.00 5.00 5.00 93.50 94.50 94.50 57.00 57.00 59.00 11.60 11.60 11.60 18.50 18.50 18.50 779.55 789.00 793.50 Full -Time Equivalent Basis by Fund (793.5 00 FTEs) General 4RA-4n Il l _3%1 Enforcement Development 5.00 (0.6%) 31.40 (4.0%) Street 69.50 (8.8%) Parking .00 (1.4%) Dmmunity velopment dock Grant 6.60 (0.8%) 156 City of Fayetteville, Arkansas Personnel Variation Summary (2018) POSITION FTE RECONCILIATION Fund / Division Title Active Total 2017 BUDGET - ADOPTED 789.00 789.00 Recycling & Trash Collection Route Drivers' 2.00 2.00 Police Crime Scene Technician 1.00 1.00 Accounting & Audit Internal Services Project Manager 0.50 0.50 Community Resources Case Manager4 1.00 1.00 2017 BUDGET - AMENDED 793.50 793.50 2018 CHANGES 2018 BUDGET - PROPOSED 793.50 793.50 NOTES TO THE PERSONNEL VARIATION SUMMARY 1. Route Drivers (FTE 2.00) were added to the Recycling & Trash Collection Division by City Council at the July 18, 2017 meeting. These two positions were created to better equip the division in servicing recycling in growth areas of the city. This position is funded out of the Solid Waste Fund. 2. A Crime Scene Technician (FTE 1.0) was added to the Police Department by City Council at the July 18, 2017 meeting. This position was added as a second Technician to cover crime scenes and the numerous tasks involved with investigating a crime. This position is funded out of the General Fund. 3. An Internal Services Project Manager (FTE .50) was added to the Accounting & Audit Division by City Council at the July 18, 2017 meeting. This position is a temporary position for 2018 to assist in the transition upon the retirement of the Payroll Manager. This position is funded out of the General Fund. 4. A Case Manager (FTE 1.0) was added to the Community Resources Division by City Council at the October 3, 2017 meeting. This positions joins two other Case Manager positions in conjunction with the acceptance of a Special Needs Assistant Program (SNAPS) grant. This position is funded out of the Community Development Block Grant Fund. 157 City of Fayetteville, Arkansas Personnel History by Funding Source (2010-2018) Position Funding Changes in 2017 and 2018 No new positions are being requested in the 2018 budget. 4.5 positions were added during 2017 with the approval of City Council that impact the 2018 budget. Fund 2010 2011 2012 2013 2014 2015 2016 2017 2018 General Street Parking Community Development Block Grant Parks Development Drug Law Enforcement Water & Sewer Recycling & Trash Collection Airport Shop Total Change from Prior Year 480.13 470.55 470.60 471.50 469.20 467.70 478.90 484.90 486.40 68.50 68.50 68.50 68.50 68.50 69.50 69.50 69.50 69.50 3.50 6.00 7.00 6.80 8.80 9.80 9.80 11.00 11.00 4.55 4.55 4.55 3.85 3.85 3.60 5.60 5.60 6.60 21.85 27.40 27.35 27.35 27.35 29.35 30.15 31.40 31.40 4.00 4.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00 93.50 93.50 93.50 93.50 93.50 93.50 93.50 94.50 94.50 56.00 57.00 57.00 57.00 57.00 57.00 57.00 57.00 59.00 6.00 6.00 6.00 12.60 12.60 12.60 11.60 11.60 11.60 18.50 18.50 18.50 18.50 18.50 18.50 18.50 18.50 18.50 756.53 756.00 757.00 763.60 763.30 766.55 779.55 789.00 793.50 - (0.53) 1.00 6.60 (0.30) 3.25 13.00 9.45 4.50 (I�71.1 City of Fayetteville, Arkansas Personnel Summary by Funding Source / Program Fund / Program Budgeted Budgeted Budgeted 2016 2017 2018 1010 - GENERAL FUND: 0150 - Mayor's Administration 2.00 2.00 2.00 0210 - City Attorney 3.00 3.00 3.00 0310 - City Prosecutor 10.00 10.00 10.00 0400 - District Judge 1.00 - - 0500 - Economic Development - 1.00 1.00 0550 - Communications 4.00 4.00 4.00 0600 - Media Services 4.50 4.50 4.50 0700 - Chief of Staff 1.25 1.25 1.25 1 100 - Chief Financial Officer 1.25 1.25 1.25 1210 - Human Resource Operations 4,00 5.00 5.00 1310 - Accounting & Audit 11.00 11.00 11.50 1330 - Budget & Information Management 4.00 4.00 4.00 1360 - Internal Audit 1.00 1.00 1.00 1380 - Utilities Management 1.20 - - 1410 - General Maintenance 7.50 7.50 7.50 1420 - Janitorial 7.00 7.00 7.00 1510 - City Clerk/Treasurer 5.50 5.50 5.50 1610 - Purchasing 3.50 4.00 4.00 1710 - Information Technology 9.00 9.00 9.00 1720 - Geographic Information Systems 5.00 5.00 5.00 2010 - Criminal Cases 5.50 5.50 5.50 2020 - Probation & Fine Collection 0.50 0.50 0.50 2030 - Small Claims & Civil Cases 4.50 5.50 5.50 2600 - Central Dispatch 24.00 25.00 25.00 2710 - Animal Patrol/Emergency Response 5.50 5.50 5.50 2720 - Animal Shelter 8.30 8.30 8.30 2730 - Veterinarian/Clinic 2.00 2.00 2.00 2900 - Police Support Services 35.00 35.50 35.50 2940 - Police Patrol 1 1 1.50 113.50 114.50 3010 - Fire Prevention 5.00 5.00 5.00 3020 - Fire Operations 115.00 115.00 115.00 3030 - Fire Training 2.00 2.00 2.00 5210 -Swimming Pool 4.35 4.35 4.35 5220 - Parks Administration/Recreation Programs 7.75 7.95 7.95 5250 - Lake Maintenance 0.15 0.15 0.15 5260 - Parks Maintenance 11.25 11.25 11.25 5280 - Yvonne Richardson Community Center 3.00 3.00 3.00 5300 - Parking Management 5320 - Traffic Control & Maintenance 159 City of Fayetteville, Arkansas Personnel Summary by Funding Source / Program Budgeted Budgeted Budgeted Fund / Program 2016 2017 2018 6200 - Development Services Director 3.00 4.00 4.00 6210 - Engineering Design Services 5.00 5.00 5.00 6220 - Engineering Operations & Administration 8.00 8.00 8.00 6230 - Engineering Land Acquisition 2.00 2.00 2.00 6240 - Engineering Public Construction 5.00 5.00 5.00 6300 - City Planning 7.00 7.00 7.00 6310 - Sustainability & Resilience 3.00 3.00 3.00 6400 - Building Safety 8.00 8.00 8.00 6420 - Code Compliance 2100 - STREET FUND: 4100 -Operations & Administration 4110 - Right -of -Way Maintenance 4120 - Street Maintenance 4130 - Drainage Maintenance 5315 - Traffic Engineering & Planning 5520 - Trail Construction 5530 - Sidewalks 2130 - PARKING FUND: 9130 - Off -Street Parking 9131 - Entertainment District Parking 9132 - Spring Street Municipal Parking Deck 2180 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND: 4930 - Administration & Planning 4940 - Housing Services 4945 - Redevelopment 2250 - PARKS DEVELOPMENT FUND: 9250 - Parks Development 2930 - DRUG LAW ENFORCEMENT FUND:. 2960 - Drug Enforcement 478.90 484.90 486.40 9.00 9.00 9.00 6.00 6.00 6.00 19.00 19.00 19.00 10.00 10.00 10.00 6.00 6.00 6.00 9.50 9.50 9.50 10.00 10.00 10.00 69.50 69.50 69.50 4.30 5.50 5.50 4.50 4.50 4.50 1.00 1.00 1.00 9.80 11.00 11.00 1.05 1.05 1.05 3.55 3.55 4.55 1.00 1.00 1.00 5.60 5.60 6.60 30.15 31.40 31.40 30.15 31.40 31.40 5.00 5.00 5.00 5.00 5.00 5.00 City of Fayetteville, Arkansas Personnel Summary by Funding Source / Program Fund / Program 5400 - WATER & SEWER FUND: 1800 - Utilities Director 1810 - Utilities Financial Services 1820 - Meter Reading 1830 - Meter Maintenance & Backflow Prevention 4000 - Operations & Administration 4020 - Utilities Project Management 4310 - Water Distribution Maintenance 4330 - Water Storage & Pump Maintenance 4410 - Sewer Mains Maintenance 5620 - Water & Sewer Connections 5500 - RECYCLING & TRASH COLLECTION FUND: 5000 - Operations & Administration 5010 - Commercial Collections 5020 - Residential Collections 5030 - Commercial Drop Box Collections 5040 - Transfer Station 5060 - Recycling 5070-- Composting 5550 - AIRPORT FUND: 3940 - Airport Administration 3950 - Airport Maintenance 3955 - Airport Operations 9700 - SHOP FUND: 1910 - Vehicle Maintenance Total Positions - Citywide Budgeted Budgeted Budgeted 2016 2017 2018 1.50 1.50 1.50 17.00 17.00 17.00 15.00 15.00 15.00 6.00 6.00 6.00 11.00 12.00 12.00 3.00 3.00 3.00 15.35 15.35 15.35 2.00 2.00 2.00 19.35 19.35 19.35 3.30 3.30 3.30 93.50 94.50 94.50 5.00 5.00 5.00 11.50 11.50 11.50 10.00 10.00 10.00 2.50 2.50 2.50 2.50 2.50 2.50 18.50 18.50 20.50 7.00 7.00 7.00 57.00 57.00 59.00 3.00 3.00 3.00 2.60 2.60 2.60 6.00 6.00 6.00 11.60 11.60 11.60 18.50 18.50 18.50 18.50 18.50 18.50 779.55 789.00 793.50 City of Fayetteville, Arkansas Personnel Summary by Activity Full -Time Equivalent Basis Activity General Government & Miscellaneous Finance & Internal Services Police Fire Community Planning & Engineering Transportation Services Parks & Recreation Business -Type Total General Government & Miscellaneous 43.75 (5.5%) Business-TypE 165.10 (20.8% Budgeted Budgeted Budgeted 2016 2017 2018 42.75 43.75 43.75 52.25 53.75 54.25 175.50 179.00 180.00 122.00 122.00 122.00 69.30 70.30 71.30 99.00 99.00 99.00 56.65 58.10 58.10 162.10 163.10 165.10 779.55 789.00 793.50 Full -Time Equivalent Basis by Activity (793.500 FTEs) Finance & Internal Services 54.25 (6.8%) Police 180.00 (22.7%) Fire 122.00 (15.4%) .ommunity 'tanning & ngineering 1.30 (9.0%) Recreation Services 58.10 (7.3%) 99.00 (12.5%) 162 City of Fayetteville, Arkansas Personnel History by Activity (2010-2018) Activity 2010 2011 2012 2013 2014 2015 2016 2017 2018 General Government 41.50 41.50 41.50 41.50 40.50 40.75 42.75 43.75 43.75 Finance & Internal Services 53.25 52.75 52.75 52.75 53.25 53.25 52.25 53.75 54.25 Police 171.63 171.60 171.60 171.60 170.00 170.00 175.50 179.00 180.00 Fire 114.00 114.00 114.00 114.00 114.00 114.00 122.00 122.00 122.00 Community Planning/Engineering 70.30 70.30 70.30 70.30 69.80 69.80 69.30 70.30 71.30 Transportation Services 96.00 95.00 96.00 96.00 98.00 100.00 99.00 99.00 99.00 Parks & Recreation 54.35 54.35 54.35 54.35 54.65 55.65 56.65 58.10 58.10 Business -Type 155.50 156.50 156.50 163.10 163.10 163.10 162.10 163.10 165.10 Total 756.53 756.00 757.00 763.60 763.30 766.55 779.55 789.00 793.50 Change from Prior Year (0.53) 1.00 6.60 (0.30) 3.25 13.00 9.45 4.50 163 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Budgeted Budgeted Budgeted Activity / Division / Title 2016 2017 2018 GENERAL GOVERNMENT & MISCELLANEOUS ACTIVITY: Mayor's Administration Division: Mayor 1.00 1.00 1.00 Mayor's Office Administrator 1.00 1.00 1.00 2.00 2.00 2.00 City Attorney Division: City Attorney 1.00 1.00 1.00 Assistant City Attorney 1.00 1.00 1.00 Paralegal - City Attorney's Office 1.00 1.00 1.00 3.00 3.00 3.00 City Prosecutor Division: City Prosecutor 1.00 1.00 1.00 Deputy City Prosecutor 1.00 1.00 1.00 Senior Office Manager - Prosecutor's Office 1.00 1.00 1.00 City Prosecutor Investigator 1.00 1.00 1.00 Senior Legal Assistant 2.00 2.00 2.00 Legal Assistant 1.00 1.00 1.00 Hot Check Program Clerk 1.00 1.00 1.00 Legal Administrative Clerk 1.00 1.00 1.00 Law Clerk 1.00 1.00 1.00 10.00 10.00 10.00 City Clerk/Treasurer Division: City Clerk/Treasurer 1.00 1.00 1.00 Document Management Manager 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 1.00 Deputy City Clerk-Codifier 1.00 1.00 1.00 Administrative Assistant - City Clerk 1.00 1.00 1.00 Records Clerk 0.50 0.50 0.50 5.50 5.50 5.50 164 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title Budgeted Budgeted Budgeted 2016 2017 2018 Fayetteville District Court Division: District Judge District Court Administrator Court Services Officer Lead Court Clerk Deputy Court Clerk II Deputy Court Clerk I Chief of Staff Division: Chief Of Staff Administrative Assistant - Mayor's Office Senior Administrative Assistant I -Mayor's Office Internal Audit Division: Internal Auditor Communications & Marketing Division: Communications & Marketing Director Website Content Manager Community Outreach Coordinator Community Engagement Manager Senior Administrative Assistant 11 - Mayor's Office Senior Administrative Assistant - Mayor's Office Media Services Division: Director Of Media Services Video Production Technician Programming Coordinator - Media Services Economic Development Division: Director Of Economic Vitality Total General Government & Miscellaneous Activity 1.00 - - 1.00 1.00 1.00 0.50 0.50 0.50 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.25 1.25 1.25 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - - - 1.00 1.00 1.00 1.00 1.00 2.50 2.50 2.50 1.00 1.00 1.00 4.50 4.50 4.50 - 1.00 1.00 1.00 1.00 43.75 42.75 43.75 165 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Budgeted Budgeted Budgeted Activity / Division / Title 2016 2017 2018 FINANCE & INTERNAL SERVICES ACTIVITY: Chief Financial Officer Division: Chief Financial Officer 1.00 1.00 1.00 Administrative Assistant - Mayor's Office 0.25 0.25 - Senior Administrative Assistant I - Mayor's Office - - 0.25 1.25 1.25 1.25 Accounting & Audit Division: Accounting Director 1.00 1.00 1.00 Accounting Manager - Investment & Cash 1.00 1.00 1.00 Accounting Manager - Payroll & Pension 1.00 1.00 1.00 Internal Services Department Project Mgr - - 0.50 Contract Grant Financial Accountant 1.00 1.00 1.00 Fixed Assets/Investment Coordinator 1.00 1.00 1.00 Accountant - Revenues 1.00 1.00 1.00 Accountant - Payroll 1.00 1.00 1.00 Accounting Clerk - Payables 1.00 1.00 1.00 Accounting Clerk - Receivables 1.00 1.00 1.00 Accounting Clerk - Cash 1.00 1.00 1.00 Accounting Clerk - Data Entry 1.00 1.00 1.00 11.00 11.00 11.50 Facilities Management Division: Construction & Contract Manager 0.50 0.50 0.50 Facilities & Building Construction Manager 1.00 1.00 1.00 Crew Leader - Building Services 1.00 1.00 - Crew Leader - Facilities Management Services 1.00 1.00 2.00 HVAC Technician 1.00 1.00 1.00 Building Maintenance Worker 1 1.00 1.00 - Maintenance Worker I - Facilities Mgmt. - - 1.00 Building Maintenance Worker II 1.00 1.00 - Maintenance Worker II - Facilities Mgmt. - - 1.00 Operations Assistant - Building Maintenance 1.00 1.00 1.00 Custodian 7.00 7.00 7.00 14.50 14.50 14.50 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title Budgeted Budgeted Budgeted 2016 2017 2018 Budget & Information Management Division: Budget Director 1.00 1.00 1.00 Senior Research Analyst 1.00 1.00 1.00 Financial Analyst - Budget 1.00 1.00 1.00 Budget Analyst 1.00 1.00 1.00 4.00 4.00 4.00 Human Resources Division: Human Resources Director 1.00 1.00 1.00 Senior Human Resources Officer 1.00 1.00 - Assistant Human Resources Director - - 1.00 Benefits Administrator 1.00 1.00 1.00 Human Resources Assistant 1.00 1.00 1.00 Human Resources Generalist - 1.00 1.00 4.00 5.00 5.00 Information Technology Division: Information Technologies Director 1.00 1.00 1.00 Infrastructure Manager 1.00 1.00 1.00 Senior Programmer / Analyst 1.00 1.00 - Network Engineer 1.00 1.00 1.00 Business Systems Analyst 2.00 2.00 3.00 GIS Coordinator 1.00 1.00 1.00 Technical Support Specialist 2.00 2.00 2.00 GIS Analyst 1.00 1.00 1.00 Network Analyst 1.00 1.00 1.00 GIS Technician 3.00 3.00 3.00 14.00 14.00 14.00 Purchasing Division: Purchasing Manager 1.00 1.00 1.00 Purchasing Agent 1.00 1.00 1.00 Purchasing Technician 1.00 1.00 1.00 Purchasing Clerk 0.50 1.00 1.00 3.50 4.00 4.00 Total Finance & Internal Services Activity 52.25 53.75 54.25 167 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Budgeted Budgeted Budgeted Activity / Division / Title 2016 2017 2018 POLICE ACTIVITY: Police Division: Police Chief 1.00 1.00 1.00 Deputy Chief Of Police 1.00 1.00 1.00 Police Captain 3.00 3.00 3.00 Support Services Manager 1.00 1.00 1.00 Police IT Manager 1.00 1.00 1.00 Police Lieutenant 5.00 5.00 5.00 Systems Analyst 1.00 1.00 1.00 Assistant Support Services Manager 1.00 1.00 1.00 Police Sergeant 15.00 15.00 15.00 Police Corporal 46.00 46.00 46.00 Property / Evidence Manager 1.00 1.00 1.00 Evidence Technician 2.00 2.00 2.00 Senior Crime Scene Technician 1.00 1.00 - Records Coordinator 1.00 1.00 1.00 Police Officer 56.00 58.00 58.00 Senior Police Support Specialist 3.00 3.00 3.00 Police Support Specialist 5.50 6.00 6.00 Crime Scene Technician - - 2.00 Senior Administrative Assistant - Police - - 1.00 Administrative Assistant - Police 3.00 3.00 2.00 Customer Service Representative - Police - - 2.00 Police Clerk 2.00 2.00 - Transcriptionist 1.00 1.00 1.00 Imaging Clerk - Police 0.50 0.50 0.50 Park Patrol 0.50 0.50 0.50 1S1 sn ISdnn 15Snn Central Dispatch Division: Dispatch Manager 1.00 1.00 1.00 Assistant Dispatch Manager 1.00 1.00 1.00 Dispatch Shift Supervisor 2.00 2.00 2.00 Dispatch Trainer 2.00 2.00 2.00 Dispatcher III 6.00 6.00 5.00 Dispatcher II 2.00 1.00 1.00 Dispatcher 1 10.00 12.00 13.00 24.00 25.00 25.00 Total Police Activity 175.50 179.00 180.00 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title FIRE ACTIVITY: Fire Division: Fire Chief Assistant Fire Chief Battalion Chief Fire Captain Financial Analyst - Fire Driver / Operator / Firefighter Firefighter Life Safety Education Specialist Fire Protection Engineer Fire Administrative Secretary Senior Administrative Assistant - Fire Total Fire Activity Budgeted Budgeted Budgeted 2016 2017 2018 1.00 1.00 1.00 2.00 2.00 2.00 6.00 6.00 6.00 34.00 38.00 38.00 1.00 1.00 1.00 27.00 30.00 30.00 49.00 42.00 42.00 1.00 - - - 1.00 1.00 1.00 1.00 - - 1.00 122.00 122.00 122.00 122.00 122.00 122.00 .• City of Fayetteville, Arkansas Personnel Detail by Activity & Division Budgeted Budgeted Budgeted Activity / Division / Title 2016 2017 2018 COMMUNITY PLANNING & ENGINEERING ACTIVITY: Sustainability & Resilience Division: Sustainability & Parking Director - - 1.00 Sustainability & Resilience Director 1.00 1.00 - Planner - Long Range 1.00 1.00 1.00 Sustainability Project Coordinator 1.00 1.00 1.00 3.00 3.00 3.00 Development Services Division: Development Services Director 1.00 1.00 1.00 Development Services Administrator 1.00 1.00 1.00 Business License Clerk 1.00 1.00 1.00 Customer Service Representative - 1.00 1.00 3.00 4.00 4.00 Engineering Division: City Engineer 1.00 1.00 1.00 Development & Construction Manager 1.00 1.00 1.00 Engineering Design Manager 1.00 1.00 1.00 Staff Engineer 4.00 4.00 4.00 Trails Coordinator 1.00 1.00 1.00 Surveyor 1.00 1.00 1.00 Land Agent II 1.00 1.00 1.00 Land Agent 1 1.00 1.00 1.00 CAD Drafter 2.00 2.00 2.00 PW Sidewalk / ADA Administrator 1.00 1.00 1.00 PW Projects Inspector 4.00 4.00 4.00 Land Survey Technician 1.00 1.00 - Land Survey Technician/Instrument Operator - - 1.00 Engineering Services Coordinator 1.00 1.00 1.00 20.00 20.00 20.00 City Planning Division: City Planning Director 1.00 1.00 1.00 Senior Planner 1.00 1.00 1.00 Planner 2.00 2.00 2.00 Planning Technician 1.00 1.00 1.00 Residential Permits Coordinator 1.00 1.00 1.00 Development Coordinator 1.00 1.00 1.00 7.00 7.00 7.00 170 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title Budgeted Budgeted Budgeted 2016 2017 2018 Community Resources Division: Community Services Director Community Resources Administrator Code Compliance Administrator Project Coordinator Community Resources Senior Admin Assistant - Community Resources Case Manager CDBG Programs Technician Code Compliance Officer CDBG Programs Assistant Building Safety Division: Building Safety Director Plans Examiner - Building Official Inspector - Commercial & Residential Inspector - Residential Commercial Permits Coordinator Animal Services Division: Veterinarian Animal Services Superintendent Animal Services Programs Manager Animal Services Programs Administrator Animal Services Officer Animal Services Technician Shelter Attendant Total Community Planning & Engineering Activity 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 3.00 1.00 1.00 1.00 4.00 4.00 4.00 0.50 0.50 0.50 12.50 12.50 13.50 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 3.00 3.00 2.00 2.00 1.00 1.00 1.00 8.00 8.00 8.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 2.00 2.00 2.00 6.80 6.80 6.80 15.80 15.80 15.80 69.30 70.30 71.30 171 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title TRANSPORTATION SERVICES ACTIVITY: Transportation Services Division: Transportation Services Director Management Accounting Coordinator Assistant Transportation Manager Senior Field Operations Supervisor - Concrete Traffic Control Supervisor Field Operations Supervisor - Transportation Financial Analyst - Transportation Services Traffic Signal Technician Crew Leader II - Overlay Transportation Crew Leader -Transportation Transportation Facility Maintenance Worker Construction Lead Maintenance Worker Traffic Technician Operations Assistant -Transportation Construction Maintenance Worker IV Maintenance Worker IV - Asphalt Maintenance Worker IV - Drainage Maintenance Worker IV - Right Of Way Maintenance Worker IV -Trails Maintenance Worker III - Transportation Maintenance Worker I - Transportation Fleet Operations Division: Fleet Operations Superintendent Fleet Services Support Manager Fleet Operations Supervisor Lead Equipment Mechanic Fleet Warranty & Materials Coordinator Equipment Mechanic III Automotive Parts Specialist Equipment Mechanic II Equipment Mechanic I Automotive Parts Counter Representative Fleet Operations Clerk Equipment Maintenance Worker Budgeted Budgeted Budgeted 2016 2017 2018 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 3.00 3.00 3.00 - - 1.00 3.00 2.00 1.00 1.00 1.00 1.00 8.00 8.00 8.00 2.00 2.00 2.00 3.00 3.00 3.00 2.00 3.00 3.00 5.00 5.00 5.00 4.00 4.00 4.00 1.00 2.00 2.00 2.00 2.00 2.00 21.00 20.00 20.00 5.50 5.50 5.50 69.50 69.50 69.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 3.00 2.00 2.00 1.00 1.00 1.00 3.00 4.00 4.00 4.00 4.00 3.00 - - 1.00 1.00 1.00 1.00 0,50 0.50 0.50 18.50 18.50 18.50 172 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title Parking Management Division: Parking Manager Field Operations Supervisor - Parking Parking Enforcement Officer Account Clerk I - Parking Account Clerk II - Parking Parking Attendant Total Transportation Services Activity Budgeted Budgeted Budgeted 2016 2017 2018 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 11.00 11.00 11.00 99.00 99.00 99.00 173 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Budgeted Budgeted Budgeted Activity / Division / Title 2016 2017 2018 PARKS & RECREATION ACTIVITY: Parks & Recreation Division: Parks & Recreation Director 1.00 1.00 1.00 Parks Maintenance Superintendent 1.00 1.00 1.00 Park Planning Superintendent 1.00 1.00 1.00 Recreation Superintendent 1.00 1.00 1.00 Park Planner II 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 1.00 Horticulturist 1.75 1.75 1.75 Park Planner 1 1.00 1.00 - Planner - - 1.00 Urban Forester 2.00 2.00 2.00 Volunteer & Community Programs Coordinator 1.00 1.00 1.00 Financial Coordinator - Parks & Recreation 1.00 1.00 1.00 YRCC Director 1.00 1.00 1.00 Crew Leader - Athletic Fields 1.00 1.00 1.00 Recreation Programs Manager Soccer 1.00 1.00 1.00 Park Facilities Maintenance Worker 2.00 2.00 2.00 Crew Leader - Forestry Services 1.00 1.00 1.00 Crew Leader - Grounds Maintenance 1.00 1.00 1.00 Recreation Programs Manager - Adult Softball 1.00 1.00 1.00 Recreation Programs Manager - Youth Softball 1.00 1.00 1.00 Crew Leader - Turf 1.00 1.00 1.00 Recreation Programs Manager Special Events 1.00 1.00 - Assistant Recreation Superintendent - - 1.00 YRCC Program Coordinator 1.00 1.00 1.00 Operations Assistant - Parks & Recreation 1.00 1.00 1.00 Horticultural Assistant II 3.00 3.25 4.00 Maintenance Worker IV - Parks 5.00 5.00 5.00 YRCC Recreation Program Assistant II 0.60 0.60 0.60 Maintenance Worker III - Parks 5.00 6.00 6.00 Maintenance Worker II - Parks 7.00 7.00 7.00 Maintenance Worker I - Parks 3.50 3.50 2.75 Maintenance Worker I - Urban Forestry 0.50 0.50 0.50 Pool Manager 0.35 0.35 0.35 Assistant Pool Manager 0.40 0.40 0.40 YRCC Recreation Assistant 0.40 0.40 0.40 Camp Counselor 1.00 1.20 1.20 Recreation Program Assistant 0.95 0.95 0.95 Lifeguard 2.87 2.87 2.87 Pool Cashier 0.33 0.33 0.33 56.65 58.10 58.10 Total Parks & Recreation Activity 56.65 58.10 58.10 174 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title Budgeted Budgeted Budgeted 2016 2017 2018 BUSINESS -TYPE ACTIVITY: Utilities Financial Services Division: Billing & Collections Manager 1.00 1.00 1.00 Senior Financial Analyst - Utilities 1.00 1.00 1.00 Billing & Collections Coordinator 1.00 1.00 1.00 Senior Customer Service Rep - Utilities 1.00 1.00 1.00 Senior Customer Service Rep - Billing 1.00 1.00 1.00 Senior Customer Service Rep - Cashier 1.00 1.00 1.00 Utility Billing Coordinator 1.00 1.00 1.00 Customer Service Representative II 1.00 1.00 1.00 Customer Service Representative 1 9.00 9.00 9.00 17.00 17.00 17.00 Utilities Director Division: Utilities Director 1.00 1.00 1.00 Utilities Technical & Design Team Leader 1.00 1.00 1.00 Construction & Contract Manager 1.00 1.00 1.00 Administrative Assistant - Mayor's Office 0.50 0.50 - Senior Administrative Assistant I - Mayor's Office - - 0.50 Project Coordinator Utilities 1.00 1.00 1.00 4.50 4.50 4.50 Water & Sewer Maintenance Division: Water & Sewer Operations Manager 1.00 1.00 1.00 Assistant Water & Sewer Operations Manager 1.00 1.00 1.00 Meter Services Supervisor 1.00 1.00 1.00 Technical Services Supervisor 1.00 1.00 1.00 Water & Sewer Field Maintenance Supervisor 2.00 2.00 2.00 Field Service Representative 3.00 3.00 3.00 Lead Warehouse Attendant 1.00 1.00 1.00 Pump & Tank Technician 3.00 3.00 3.00 GIS Technician - Water & Sewer 1.00 1.00 1.00 Meter Operations Assistant 1.00 1.00 1.00 Backflow Services Supervisor 1.00 1.00 1.00 Crew Leader - W/S License 12.00 13.00 13.00 Office Manager - Water & Sewer 1.00 1.00 1.00 Backflow Prevention Technician 1.00 1.00 1.00 Water Field Service Representative 3.00 3.00 3.00 Maintenance Worker IV - W/S Licensed 3.00 2.00 3.00 Meter Maintenance Technician 3.00 3.00 3.00 175 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Budgeted Budgeted Budgeted Activity / Division / Title 2016 2017 2018 Water & Sewer Operations Clerk 2.00 2.00 2.00 Warehouse Attendant Water & Sewer 2.00 2.00 2.00 Meter Reader 9.00 9.00 8.00 Meter Reader Relief - Overflow - - 1.00 Maintenance Worker IV - W/S No License 7.00 7.00 4.00 Maintenance Worker III - Water & Sewer 13.00 13.00 15.00 W&S Facility Maintenance Worker - 1.00 1.00 72.00 73.00 73.00 Recycling & Trash Collection Division: Recycling & Trash Collection Director 1.00 1.00 1.00 Solid Waste Operations Supervisor 1.00 1.00 1.00 Waste Reduction Coordinator 1.00 1.00 1.00 Solid Waste Commercial Representative 1.00 1.00 1.00 Office Manager - Solid Waste 1.00 1.00 1.00 Crew Leader II - Solid Waste 1.00 1.00 1.00 Crew Leader -Solid Waste 2.00 2.00 2.00 Relief Driver 4.00 4.00 4.00 Recycling Attendant 2.00 2.00 2.00 Route Driver 38.00 38.00 40.00 Maintenance Worker III - Recycling & Trash 1.00 1.00 1.00 Administrative Coordinator - Recycling & Trash 2.00 2.00 2.00 Scale House Attendant 1.00 1.00 1.00 Solid Waste Facility Maintenance Worker 1.00 1.00 1.00 r7 nn s7 nn Sq nn Airport Services Division: Airport Director 1.00 1.00 - Airport Services Manager - - 1.00 Financial Coordinator - Airport 1.00 1.00 1.00 Flight Line Operations Supervisor 1.00 1.00 1.00 Lead Maintenance Worker - Airport 1.00 1.00 1.00 Flight Line Operations Technician 4.00 4.00 4.00 Airport Maintenance Worker III 1.00 1.00 1.00 Administrative Assistant - Airport 1.00 1.00 1.00 Customer Service Representative - Airport 1.00 1.00 1.00 Maintenance Worker I - Airport 0.60 0.60 0.60 11.60 11.60 11.60 Total Business -Type Activity 162.10 163.10 165.10 Total Positions - Citywide 779.55 789.00 793.50 176 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program (CIP). The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is reviewed and updated biennially to reflect the changing needs of the community and changes in available funding for financing capital projects. The CIP should be considered as a financial planning tool that lists the City's capital improvement projects and schedules the projects for funding and implementation. The CIP should also be considered one of the primary policy making instruments utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the forthcoming five year period and then incorporate the projects for the following two years into the next two budget processes. The subsequent pages provide a summary of the 2018 Capital Improvements Program listed by improvement area, followed by a listing of the capital projects which the City plans for 2018. 2018 Capital Improvements (By Funding Source) Compared to Approved CIP Project Description 2100 - Street Fund: Sidewalk Improvements Transportation & Fleet Building Improvements 2130 - Parking Fund: Meadow Street Parking Deck Improvements Parking Enforcement Upgrades Parking Infrastructure Improvements Parking Lot Improvements & Overlays Parking Technology Equipment Replacements 2250 - Parks Development Fund: Community Park Improvements 2300 - Impact Fee Fund: Fire Impact Improvements Police Impact Improvements Wastewater Impact Improvements Water Impact Improvements 2018 Projects 2018-2022 C I P 2018 Adopted Budget $ 380,000 $ 30,000 380,000 30,000 410,000 410,000 162,000 162,000 5,000 5,000 10,000 10,000 25,000 25,000 10,000 10,000 212,000 212,000 789,000 789,000 789,000 789,000 89,000 89,000 115,000 115,000 300,000 300,000 400,000 400,000 904,000 904,000 177 2018 Capital Improvements (By Funding Source) Compared to Approved CIP 2018 Projects 2018 Adopted Project Description 2018-2022 CIP Budget 4470 - Sales Tax Capital Improvements Fund: 7-Hills Walker Family Residential Facility 57,000 57,000 Animal Services Improvements 33,000 33,000 Audit Expense 8,000 8,000 Building Efficiency Improvements 40,000 40,000 Building Improvements 290,000 290,000 City Hall A-V Maintenance 10,000 10,000 City Hall Room 1 11 Audio -Visual Upgrade 97,000 97,000 Citywide Radio System Replacement 200,000 200,000 Cost Share / ROW / Intersection / Street Calming 100,000 100,000 Cyber Security 25,000 25,000 Digital Signage Implementation 12,000 12,000 Document Management 20,000 20,000 Drainage Maintenance 50,000 50,000 Employee Gym Equipment 10,000 10,000 Fayetteville-AR.gov Technical Improvements 20,000 20,000 Fire Apparatus Replacements 865,000 865,000 Fire Facility Maintenance 75,000 75,000 Fire Information Technology Updates 40,000 40,000 Forestry & Habitat Improvements 32,000 32,000 Geographic Information System (GIS) 50,000 50,000 Hansen Version 8 Upgrade (Workorder System) 500,000 500,000 In -House Pavement Improvements 2,216,000 2,216,000 IT Technology Equipment Replacements 130,000 130,000 Lake Fayetteville Watershed Grant Match 10,000 10,000 Library Materials Purchases 431,000 431,000 Library Technology Equipment Replacements 75,000 75,000 Lights of the Ozarks 23,000 23,000 Local Area Network (LAN) Upgrade 125,000 125,000 Other Drainage Improvements 400,000 400,000 Park Paving Improvements 58,000 58,000 Parking Lot Improvements (City Employee) 10,000 10,000 am 2018 Capital Improvements (By Funding Source) Compared to Approved CIP 2018 Projects 2018 Adopted Project Description 2018-2022 CIP Budget Parks & Recreation Maintenance Work Order System 30,000 30,000 Parks & Recreation Master Plan 50,000 50,000 Parks & Recreation Safety and ADA 15,000 15,000 Parks & Recreation Software 35,000 35,000 Police Ballistic Protection 41,000 41,000 Police Building Improvements 75,000 75,000 Police Specialized Equipment 95,000 95,000 Police Take Home Vehicles 50,000 50,000 Police Take Home Vehicles Upfit Equipment 12,000 12,000 Police Technology Improvements 58,000 58,000 Police Unmarked Vehicles 40,000 40,000 Police Virtual Server & Storage Area Network 20,000 20,000 Police Weapon Replacement 65,000 65,000 Regional Park Fiber and Network 30,000 30,000 Sidewalk Improvements 600,000 600,000 Storage Area Network (SAN) 40,000 40,000 Stormwater Quality Management 160,000 160,000 Telecommunication Systems Upgrades 20,000 20,000 Television Center Equipment 50,000 50,000 Traffic Signal Improvements 110,000 110,000 Trail Development 1,500,000 1,500,000 Wireless Traffic Signal Control 40,000 40,000 Woolsey Homestead Historic Restoration Project 90,000 90,000 9,238,000 9,238,000 179 2018 Capital Improvements (By Funding Source) Compared to Approved CIP Project Description 5400 - Water & Sewer Fund: Backflow Prevention Assemblies Building Improvements - WWTP Filter Cell Replacement - WWTP Lake Sequoyah Sediment Removal Phosphorus Standards Management Plant Pumps & Equipment - WWTP Sanitary Sewer Rehabilitation Upgrade/Replace Lift Stations - WWTP Utilities Financial Services Improvements Utilities Technology Improvements Water & Sewer Building & Office Improvements Water & Sewer Equipment Expansions Water & Sewer Impact Fee Cost Sharing Water & Sewer Rate/Operations Study Water & Sewer Relocations - Bond Projects Water & Sewer Technology Equipment Replacement Water Meters Water Storage & Pump Station Maintenance Water System Rehabilitation & Replacement West Water Transmission Line 5500 Recycling & Trash Collection Fund: Master Plan Expansion Recycling & Trash Collection Rate Study RTC Technology Equipment Replacements Scale House Improvements Transfer Station Improvements 5550 - Airport Fund: Airport Equipment Replacement Airport Lighting Improvements Airport Pavement Painting Terminal Improvements 2018 Projects 2018 Adopted 2018-2022 CIP Budget 10,000 10,000 30,000 30,000 1,000,000 1,000,000 500,000 500,000 50,000 50,000 405,000 405,000 1,500,000 1,500,000 50,000 50,000 10,000 10,000 20,000 20,000 50,000 50,000 400,000 400,000 150,000 150,000 20,000 20,000 500,000 500,000 30,000 30,000 325,000 325,000 100,000 100,000 1,885,000 1,885,000 50,000 50,000 7,085,000 7,085,000 638,000 638,000 40,000 40,000 10,000 10,000 64,000 64,000 123,000 123,000 875,000 875,000 18,000 18,000 20,000 20,000 100,000 100,000 75,000 75,000 213,000 213,000 2018 Capital Improvements (By Funding Source) Compared to Approved CIP 2018 Projects 2018 Adopted Project Description 2018-2022 CIP Budget 9700-Shop Fund: Fleet Car Wash 563,000 563,000 Fleet - Construction Equipment 260,000 260,000 Fleet - Light / Medium Utility Vehicles 545,000 545,000 Fleet - Heavy Utility Vehicles 278,000 278,000 Fleet - Other Vehicles / Equipment 180,000 180,000 Fleet - Police / Passenger Vehicles 261,000 261,000 Fleet - Recycling/Trash Vehicles/Equipment 1,166,000 1,166,000 Fleet - Tractors / Mowers 307,000 307,000 Transportation & Fleet Building Improvements 30,000 30,000 3,590,000 3,590,000 $ 23,316,000 $ 23,316,000 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION Introduction The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure and capital needs of the City for the next five years. The CIP will be reviewed and updated on a biennial basis to reflect the changing needs of the community and changes in available monies for financing capital projects. The City's philosophy concerning the use of the CIP is that it should be considered as a financial planning tool that lists the City's capital improvement projects, places the projects in a priority order, and schedules the projects for funding and implementation. The CIP should be considered as a major policy tool for the Mayor and City Council. Capital ImQrovement Policy The CIP is approached as a valuable tool to be used in the development of responsible and progressive financial planning. The program is developed in accordance with the financial policies of the City. The policies and the CIP form the basis for making various annual capital budget decisions and support the City's continued commitment to sound, long-range financial planning and direction. The City's official Capital Improvements Policy is as follows: • The City will prepare a biennial update of a five year CIP, which will provide for the orderly maintenance, replacement, and expansion of capital assets. • The CIP will identify long-range capital projects and capital improvements of all types, which will be coordinated with the annual operating budget to maintain full utilization of available sources. When preparing the CIP, the City will seek to identify all viable capital projects and capital improvements required during the subsequent five year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of the City's Boards, Commissions, Committees, and Citizens' task forces as they relate to capital projects and improvements. • The City will seek input on the establishment of projects and project priorities from the public through hearings at committee and ward meetings. What Projects are in the CIP Projects and their cumulative component areas totaling $10,000 or more should be included in the CIP. Projects costing less than $5,000 are not considered capital and are funded through program operating budgets. Projects in the CIP can include: • obligations for labor and materials and contractors involved in completing a project • acquisition of land or structures • engineering or architectural services, professional studies, or other administrative costs • expenses for City vehicles and equipment • renovating or expanding City facilities, grounds, or equipment Financing The City finances capital improvements on essentially a pay-as-you-go basis utilizing revenue from the 1% City sales tax originally adopted in 1993, the 1% Parks Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water & Sewer, and Recycling & Trash Collection funds. The 1% City Sales Tax revenue is divided between General Fund operations and capital. The current split for 2015, which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as established in 2003 was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax Capital Improvements Fund and 25% for General Fund. In addition, long-term debt is considered and utilized only when the City faces a project that is of such importance and sufficient financial magnitude as to warrant a bond issue. The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning document that places projects in the annual budget whereby funds are appropriated for them by the City Council. Prior to actual initiation of project work, required contracts are presented to the Mayor or City Council, as appropriate, for final approval of expending funds. fID Project Cost Determination All projects are costed using a "Basis of Cost Estimate" table that provides the estimated basis used for the requested funds. If two or more basis of cost estimates is used to calculate a funding request, the estimate that represents the majority of the estimated funds is used. Basis of Cost Estimate Table for CIP 2018-2022 Cost of Comparable Facility or Equipment Rule of Thumb Indicator, Unit Costs Cost Estimated by Engineer, Architect, or Vendor Preliminary Estimate Ball Park "Guesstimate" Priority Selection of Projects The CIP will rely on priorities defined by the Mayor, City Council, and City staff. As always, criteria such as government imposed mandates, usefulness to the community, and impact on operational expenses will be reviewed in establishing priorities. A priority is assigned to each project by year and by funding source. Projects for which no funding is anticipated to be available will be placed on an "Unfunded Projects List," which will identify the cost of the project. This list identifies the project as being viable, but one for which no funding is presently available. Unfunded projects may be funded if actual revenue is above projected revenue, if costs on funded projects are below budget, or if another funding source is identified. The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, City Council Water & Sewer Committee, and City Council Equipment Committee meetings all provide committee and public input and guidance regarding parks, streets, bridge and drainage improvements, water and sewer improvements, and equipment purchases planned for the next five years. City of Fayetteville, Arkansas 2018 Capital Projects Summary by Project Category Sales Tax Capital Special Improvement Revenue Enterprise Shop Project Category Fund Funds Funds Fund Total Airport Improvements $ 0 $ 0 $ 213,000 $ 0 $ 213,000 Animal Services Improvements 33,000 0 0 0 33,000 Bridge & Drainage Improvements 610,000 0 0 0 610,000 Facility Improvements 387,000 30,000 0 30,000 447,000 Fire Improvements 980,000 89,000 0 0 1,069,000 Information Technology Improvements 960,000 0 0 0 960,000 Library Improvements 506,000 0 0 0 506,000 Media Services Improvements 169,000 0 0 0 169,000 Miscellaneous Capital Improvements 90,000 0 0 0 90,000 Parking Improvements 0 212,000 0 0 212,000 Other Capital Improvements 8,000 0 0 0 8,000 Parks & Recreation Improvements 253,000 789,000 0 0 1,042,000 Police Improvements 666,000 115,000 0 205,000 986,000 Recycling & Trash Collection Improvements 0 0 875,000 1,166,000 2,041,000 Street Improvements 100,000 0 0 0 100,000 Trail Improvements 1,500,000 0 0 0 1,500,000 Transportation Improvements 2,976,000 380,000 0 0 3,356,000 Vehicles & Equipment 0 0 0 2,189,000 2,189,000 Wastewater Treatment Improvements 0 0 2,035,000 0 2,035,000 Water & Sewer Improvements 0 700,000 4,585,000 0 5,285,000 Water & Sewer Services Improvements 0 0 465,000 0 465,000 $ 9,238,000 $ 2,315,000 $ 8,173,000 $ 3,590,000 $ 23,316,000 IBM CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Funding Source / Category / Division Projected 2018 Projected 2019 Projected 2020 Projected 2021 Projected Total 2022 2018-2022 2100 - STREET: $trP,et Improvements Street (410) Sidewalk Improvements $ 380,000 $ 380,000 $ 380,000 $ 380000 $ 380,000 $ 1,900,000 380,000 380,000 380,000 380,000 380,000 1,900,000 Focili Imorovemeptg Street (410) Transportation & Fleet Building Improvements 30,000 25,000 25,000 60.OD0 0 140.000 30,000 25,000 25,000 60,000 0 140,000 Street - Total 410.000 405,000 405,000 440,000 380,000 2040,000 2130 - PARKING: Parking Improvements Parking Management (430) Meadow Street Parking Deck Improvements Parking Lot Improvements & Overlays Parking Infrastructure Improvements Parking Technology Equipment Replacements Parking Enforcement Upgrades Meter/Pay Station Upgrade & Replacements Spring Street Parking Deck Improvements 162,000 20,000 20,000 20,000 20,000 242,000 25,000 25,000 25,000 25,000 25,000 125,000 10,000 15,000 20,000 20,000 20,000 85,000 10,000 1,000 10,000 9,000 3,000 33,000 5,000 15,000 20,000 20,000 20,000 80,000 0 15,000 30,000 45,000 45,000 135,000 0 10,000 25,000 25,000 25,000 85,000 212,000 101,000 150,000 164,000 158,000 785,000 Parking - Total 212.000 101,000 150,000 164.000 158,000 785.000 2250 - PARKS DEVELOPMENT: ReCregfign frnpr9yernenis Parks & Recreation (520) Community Park Improvements 789,000 1,281,000 912,000 1,000,000 1,000,000 4,982,000 789,000 1,281,000 912,000 1,000,000 1,000,000 4,982,000 Parks Development - Total 789,000 1,281,000 912,000 1,000,000 1.000,000 4,982,000 2300 - IMPACT FEE: Fite Improvements Fire Department (300) Fire Impact Fee Improvements glicg Improvements Police (200) Police Impact Fee Improvements Wafer & Sewer Improvements Utilities Director (700) Water Impact Fee Improvements Wastewater Impact Fee Improvements 89,000 92,000 95,000 98,000 101.000 475.000 89,000 92,000 95,000 98,000 101,000 475,000 115,000 133,000 137,000 142.000 155.000 682.000 115,000 133,000 137,000 142,000 155,000 682,000 400.000 400,000 400,000 400,000 400,000 2,000,000 300,000 300,000 300,000 300,000 300,000 1,500,000 700,000 700,000 700,000 700,000 700,000 3,500,000 Impact Fee - Total 904,000 925,000 932,000 940.000 956,000 4,657.000 4470 - SALES TAX CAPITAL IMPROVEMENTS: Animol SgrvJrk_-s Improvements Animal Services (671) Animal Services Improvements 33,000 51,000 18,000 48,000 0 ISO,000 33,000 51,000 18,000 48,000 0 150,000 11rtlae & Dralnaae lmorovements Engineering (621) Other Drainage Improvements 400,000 200,000 200,000 200,000 200,000 1,200,000 Stormwater Quality Management 160,000 160,000 160,000 160,000 160,000 800,000 Drainage Maintenance 50,000 50,000 100,000 100,000 100,000 400,000 610,000 410,000 460,000 460,000 460,000 2,400,000 Funding Source / Category / Division Facilities Mong oement Improvemenis Facilities Management Improvements (140) Building Improvements 7-Hills Walker Family Residential Facility Sustainability & Resilience (631) Building Efficiency Improvements Fire Improvements Fire Department (300) Fire Apparatus Replacements Fire Facility Maintenance Fire Technology Equipment Replacement Firefighter Safety Equipment Fire Mobile Radios Information Technolorsy Improvements Information Technology (170) Technology Equipment Replacements Local Area Network (LAN) Upgrades Telecommunication Systems Upgrades Storage Area Network (SAN) Cyber Security Fayetteville-AR.gov Technical Improvements Document Management Geographic Information System (GIS) Regional Park Fiber and Network *Hansen Version 8 Upgrade CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Projected Projected 2018 2019 290,000 390,000 57,000 57,000 Projected 2020 Projected 2021 260,000 134,000 52,000 51,000 Projected Total 2022 2018-2022 194,000 1,268,000 40,000 257,000 40,000 40,000 40,000 40,000 40,000 200,000 387,000 487,000 352,000 225,000 274,000 1,725,000 865,000 1,000,000 1,500,000 1,300,000 1,100,000 5,765,000 75,000 75,000 140,000 190,000 120,000 600,000 40,000 60,000 50,000 50,000 60,000 260,000 0 17,000 20,000 40,000 40,000 117,000 0 0 0 0 500,000 500,000 980,000 1,152,000 1,710,000 1,580,000 1,820,000 7,242,000 130,000 85,000 100,000 155,000 165,000 635,000 125,000 200,000 109,000 115,000 136,000 685,000 20,000 20,000 60,000 20,000 20,000 140,000 40,000 0 0 200,000 0 240,000 25,000 10,000 10,000 10,000 10,000 65,000 20,000 22,000 23,000 24,000 25,000 114,000 20,000 22,000 22,000 23,000 23,000 110,000 50,000 50,000 50,000 50,000 50,000 250,000 30,000 15,000 0 0 0 45,000 500,000 75,000 0 0 0 575,000 960,000 499,000 374,000 597,000 429,000 2,859,000 This project may require funding from the General Fund. I i�r4ry lm=vements Library (080) Library Materials Purchases Library Technology Equipment Replacements MMgrfip Services Improvements Media Services Improvements (060) City Hall Room 1 11 Audio -Visual Upgrade Television Center Equipment Digital Signage Implementation City Hall A-V Maintenance julisceltaneous Capital Improvements Facilities Management (140) Woolsey Homestead Historic Restoration Other Capital Improvements Accounting & Audit Improvements (130) Audit Expense Accounting Office Equipment Engineering (621) GPS Survey Equipment Parks & Recreation imorovemenis Parks & Recreation (520) Parks & Recreation Software Park Paving Improvements Lake Fayetteville Watershed Grant Match Parks & Rec Maintenance Work Order System Lake Improvements Forestry & Habitat Improvements Parks & Recreation Safety & ADA Lights of the Ozarks Parks & Recreation Master Plan 431,000 413,000 542,000 561,000 581,000 2,528,000 75,000 34,000 205,000 185,000 101,000 600,000 506,000 447,000 747,000 746,000 682,000 3,128,000 97,000 0 0 0 0 97,000 50,000 85,000 25,000 50,000 50,000 260,000 12,000 12,000 12,000 12,000 12,000 60,000 10,000 10,000 10,000 10,000 10,000 50,000 169,000 107,000 47,000 72,000 72,000 467,000 90,000 150,000 163,000 141,000 200,000 744,000 90,000 150,000 163,000 141,000 200,000 744,000 8.000 81000 8,000 8.000 8,000 40,000 0 0 6,000 0 0 6,000 0 36,000 0 0 0 36.000 8,000 44,000 14,000 8,000 8,000 82,000 35,000 0 0 0 0 35,000 58,000 58,000 58,000 58,000 58,000 290,000 10,000 0 0 0 0 10,000 30,000 0 0 0 0 30,000 0 100,000 0 0 0 100,000 32,000 26,000 26,000 25,000 25,000 134,000 15,000 15,000 15,000 15,000 15,000 75,000 23,000 23,000 23,000 23,000 23,000 115,000 50,000 150,000 0 0 0 200,000 253,000 372,000 122,000 121,000 121,000 989,000 Im CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Funding Source / Category / Division Police Improvements Police (200) Police Ballistic Protection Police Weapons Replacement Police Specialized Equipment Police Building Improvements Police Technology Improvements Police Unmarked Vehicles Police Take Home Vehicles Police Virtual Server & Storage Area Network Employee Gym Equipment Citywide Radio System Replacement Police Mobile Computer Terminal Repl. Police Mobile Video Recorder Repl. Police K9 Replacement Police Equipment Replacement Police Interagency Communications Police Radio Replacement Central Dispatch Center Improvements Police Network Core & Distribution Switches Police eTicket Equipment Replacement iregt Improvements Engineering (621) Cost Share/ROW/Intersection/Street Calming Trail Improvements Transportation Services (410) Trail Development Tra nspori a tioalm prove me n l_s Parking Management (430) Parking Lot Improvements (City Employee) Transportation Services (410) In -House Pavement Improvements Sidewalk Improvements Traffic Signal Improvements Wireless Traffic Signal Control Sales Tax Capital Improvements - Total 5400 - WATER & SEWER: Wastewater Treatment lmorovements Utilities Director (700) Phosphorus Standards Management Wastewater Treatment Plant 730) Plant Pumps & Equipment - W.W.T.P. W.W.T.P. Building Improvements Upgrade & Replace Lift Stations - W.W.T.P. Lake Sequoyah Sediment Removal Filter Cell Replacement - W.W.T.P. Woler & $ewer Improvements Water & Sewer Maintenance (720) Water System Rehabilitation & Replacement Sanitary Sewer Rehabilitation Water & Sewer Relocations - Bond Projects Water Storage & Pump Station Maintenance Water & Sewer Equipment Expansions Water/Sewer Impact Fee Cost Sharing Projects West Water Transmission Line Projected Projected Projected Projected Projected Total 2018 2019 2020 2021 2022 2018-2022 41,000 18,000 89,000 42,000 9,000 199,000 65,000 40,000 36,000 30,000 20,000 191,000 95,000 232,000 65,000 170,000 25,000 587,000 75,000 25,000 75,000 199,000 140,000 514,000 58,000 95,000 83,000 78,000 43,000 357,000 40,000 110,000 80,000 100,000 80,000 410,000 62,000 65,000 68,000 142,000 148,000 485,000 20,000 0 20,000 0 0 40,000 10,000 10,000 10,000 10,000 10,000 50,000 200,000 100,000 100,000 100,000 100,000 600,000 0 225,000 0 0 0 225,000 0 38,000 0 0 0 38,000 0 12,000 0 12,000 0 24,000 0 10,000 0 0 10,000 20,000 0 0 70,000 0 0 70,000 0 0 44,000 44,000 44,000 132,000 0 0 35,000 0 0 35,000 0 0 34.000 0 38,000 72,000 0 0 0 0 60,000 60,000 666,000 980,000 809,000 927,000 727,000 4,109,000 100,000 100,000 100,000 100000 100,000 500,000 100,000 100,000 100,000 100,000 100,000 500,000 1,500,000 1,500,000 1.500,000 1,500,000 1,500,000 7,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 10,000 10,000 10,000 10,000 10,000 50,000 2,216,000 2,200,000 2,200,000 2,200,000 2,200,000 11,016,000 600,000 500,000 500,000 500,000 500,000 2,600,000 110,000 150,000 150,000 150,000 150,000 710,000 40,000 0 0 0 0 40,000 2,976,000 2,860,000 2,860,000 2,860,000 2,860,000 14,416,000 9,238,000 9,159,000 9,276,000 9,385M0 9,253,000 46,311.000 50,000 50,000 50,000 50,000 50,000 250,000 405,000 355,000 500,000 500,000 500,000 2,260,000 30,000 30,000 150,000 150,000 150,000 510,000 50.000 100,000 150,000 150,000 150,000 600,000 500,000 500,000 500,000 500,000 500,000 2,500,000 1,000,000 0 0 0 0 1,000,000 2,035,000 1,035,000 1,350,000 1,350,000 1,350,000 7,120,000 1,885,000 2,065,000 2,000,000 2,000,000 2,000,000 9,950,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 100,000 115,000 90,000 50,000 50,000 405,000 400,000 50,000 50,000 50,000 50,000 600,000 150,000 150,000 150,000 150,000 150,000 750,000 50,000 50,000 50,000 50,000 50,000 250,000 4,585,000 4,430,000 4,340,000 4,300,000 4,300,000 21,955,000 Funding Source / Category / Division Water & Sewer Servicim Improvements Utilities Financial Services Improvements (710) Utilities Financial Services Improvements Utilities Technology Improvements Water & Sewer Maintenance (720) Water & Sewer Building/Office Improvements Water Meters Water & Sewer Rate/Operations Study Backflow Prevention Assemblies Water/Sewer Technology Equipment Repl. Water & Sewer - Total CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Projected Projected Projected Projected Projected Total 2018 2019 2020 2021 2022 2018-2022 10,000 10,000 10,000 10,000 10,000 50,000 20,000 30,000 20,000 20,000 20,000 110,000 50,000 50,000 50,000 50,000 50,000 250,000 325,000 325,000 325,000 325,000 325,000 1,625,000 20,000 20,000 20,000 20,000 20,000 100,000 10,000 10,000 10,000 10,000 10,000 50,000 30,000 20,000 20,000 35,000 25,000 130,000 465,000 465,000 455,000 470,000 460,000 2,315,000 7,085,000 5,930,000 6,145,000 6,120,000 6,110,000 31,390,000 5500 - RECYCLING & TRASH COLLECTION: Recycling!%T h Qolleglion Im r v rn nt Recycling & Trash Collection (750) Transfer Station Improvements 123,000 Recycling & Trash Collection Rate Study 40,000 Master Plan Expansion 638,000 Scale House Improvements 64,000 RTC Technology Equipment Replacements 10,000 Truck Electrical Outlets & Block Heaters 0 Cart Washer 0 Recycling & Trash Collection Containers 0 Recycling & Trash Collection Compactors 0 Compost Site Improvements 0 RTC - Route Optimization & RFID System 0 Material Recovery Improvements 0 875,000 27,000 0 20,000 0 170,000 0 0 0 0 40,000 207,000 610,000 7,000 7,000 1,469,000 42,000 0 0 0 106,000 1,000 8,000 81000 8,000 35,000 12,000 0 0 0 12,000 25,000 0 0 0 25,000 0 50,000 0 50,000 100,000 0 100,000 100,000 100,000 300,000 0 15,000 0 0 15,000 96,000 96,000 96,000 96,000 384,000 0 0 64,000 420,000 484,000 410,000 879,000 295,000 681,000 3,140,000 Recycling & Trash Collection - Total 875,000 410,000 879,000 295,000 681,000 3,140,000 5550 - AIRPORT: Ayi4t4on ImAroyerneni ,ts. Aviation (760) Airport Pavement Painting 100,000 0 0 0 0 100,000 Airport Lighting Improvements 20,000 0 0 0 0 20,000 Terminal Improvements 75,000 40,000 80,000 50,000 0 245,000 Airport Equipment Replacement 18,000 18,000 18,000 18,000 18,000 90,000 213,000 58,000 98,000 68,000 18,000 455,000 Airport - Total 213,000 58,000 98,000 68,000 18,000 455,000 9700 - SHOP: Vehicles & F.,Quipment Imarovements Fleet Operations (770) Fleet - Police / Passenger Vehicles Fleet - RTC Vehicles / Equipment Fleet - Construction Equipment Fleet - Backhoes / Loaders Fleet - Heavy Utility Vehicles Fleet - Tractors / Mowers Fleet - Light / Medium Utility Vehicles Fleet - Other Vehicles / Equipment Fleet Car Wash Facility Improvements, Fleet Operations (770) Transportation & Fleet Building Improvements Shop - Total 261,000 455,000 251,000 421,000 506,000 1,894,000 1,166,000 1,352,000 1,845,000 1,460,000 675,000 6,498,000 260,000 0 45,000 0 130,000 435,000 0 117,000 322,000 255,000 565,000 1,259,000 278,000 420,000 160,000 1,065,000 0 1,923,000 307,000 433,000 317,000 141,000 128,000 1,326,000 545,000 564,000 247,000 500,000 380,000 2,236,000 180,000 321,000 683,000 85,000 333,000 1,602,000 563,000 310,000 50,000 0 0 923,000 3,560,000 3,972,000 3,920,000 3,927,000 2,717,000 18,096,000 30,000 31,000 27,000 0 60,000 148,000 30,000 31,000 27,000 0 60,000 148,000 3,590,000 4,003,000 3,947,000 3,927,000 2,777,000 18,244,000 All Funding Sources - Total $ 23,316,000 $ 22,272,000 $ 22,744,000 $ 22,339,000 $ 21,333,000 $ 112,004,000 i' City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Street Fund (2100) Transoortafion Improvements (554t1 Sidewalk Improvements (02053): This project is to provide funding to improve the $ 380,000 connectivity of the sidewalk system by constructing new and repairing existing sidewalks. Facili1v li-norovemen Transportation & Fleet Building Improvements (18001): This project is for energy efficiency, 30,000 weatherization, and facility improvements which includes the repair and replacement of inefficient HVAC equipment, lighting upgrades, weatherization roof coating, ADA improvements, security improvements, exterior painting, and other facility repairs. Parking Fund (2130) Parking Improvements (91301 Total Street Fund Projects: 410,000 Meadow Street Parking Deck Improvements (15004): This project is for the on -going 162,000 maintenance of the Meadow Street Parking Deck that is a 36-year old parking garage located directly behind the Chancellor Hotel. A structural inspection of the deck identified several necessary repairs. Many of the issues are the result of weatherization and general aging of the parking deck. The evaluation noted that most of the issues are not structurally significant but can create long-term maintenance problems if not addressed. Parking Enforcement Upgrades (18002): This project is to replace parking enforcement 5,000 equipment. The equipment is over ten (10) years old, is no longer supported by the vendor, and is in need of replacement. To achieve cohesiveness and efficiency, staff would pursue an enforcement vendor that provides the handheld hardware, financial software, and other technology needs that have been identified in the City's Parking Study such as License Plate Recognition (LPR) technology and mobile credit card processors. Other items include utilization sensors for parking lots and real-time availability applications for consumers. Parking Infrastructure Improvements (18003): This project is to increase lighting and 10,000 sidewalk repairs that link remote parking lots and spaces to core destinations. Specific, strategic locations for lighting and sidewalk repair include West Avenue between Mountain and Spring Streets, School Avenue between Center and Spring Street, Church Avenue between Mountain and Spring Streets, Meadow Street between College and Block Avenues, and Watson Street between Campbell and Thompson Streets. Lighting upgrades identified include Spring Street between College and West Avenues and Church Avenue between Mountain and Dickson Streets. Additionally, uniform and consistent signage detailing rate information is needed in both public and privately owned parking lots throughout the Entertainment and Downtown Business Districts. Parking Lot Improvements & Overlays (06001): This project is to maintain the City's public 25,000 parking lots. The City currently has twelve public parking lots located in the Downtown Business and the Entertainment Districts. The surface lots are asphalt that periodically require general maintenance such as crack seal, seal coat, re -striping, pot hole patching, and bumper block replacement. These lots also require a complete asphalt overlay on a less frequent basis. This parking maintenance program provides routine maintenance and improvements in rotation for these lots as needed. City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Parking Technology Equipment Replacements (02057): This project is for the replacement 10,000 of failing and outdated personal computers (PC's), printers, and monitors. In 2016, Information Technology staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Total Parking Fund Projects: 212,000 Parks Development Fund (2250) Parks ❑evelooment Caraital 19255 Community Park Improvements (13001): This project is to update, expand, and replace 789,000 facilities within community parks to better serve citizens as well as add new amenities that meet the current citizen needs. In 2018 staff intends to replace the basketball court, tennis court lighting, and add office space at Wilson Park and add a splash pad and parking at Gulley Park Total Parks Development Fund Projects: 789,000 Impact Fee Fund (2300) Fire Improvements Fire Impact Improvements (07003): The purpose of this project is to accumulate funding for 89,000 fire projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Police Improvements Police Impact Improvements (07001): The purpose of this project is to accumulate funding 115,000 for police projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Water & Sewer imorovements Wastewater Impact Improvements (07004): The purpose of this project is to accumulate 300,000 funding for wastewater projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Water Impact Improvements (07002): The purpose of this project is to accumulate funding 400,000 for water projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Total Impact Fee Fund Projects: 904,000 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Sales Tax Capital Improvements Fund (4470) Animal Services Improvements Animal Services Improvements (14002): This project is for the facilities maintenance at 33,000 Animal Services. This project includes HVAC replacement, plumbing upgrades, replacing fixtures with LED lighting, window replacements in the dog room, roof replacement on the main shelter building, and the purchase of a generator. Bridge & Drainage Improvements Drainage Maintenance (11021): This project is to replace deteriorated or inadequate 50,000 drainage structures or pipes to improve water flow and reduce localized flooding. Other Drainage Improvements (02108): This project is for drainage projects needed to 400,000 mitigate flooding, repair and upgrade existing systems, cost share with developments when applicable, and for storm drainage materials for use in projects constructed by in-house crews. Funding will be accumulated where possible for additional large drainage projects. Stormwater Quality Management (02097): This project is on -going and includes activities 160,000 required to comply with the City's National Pollutant Discharge Elimination System (NPDES) Permit that is administered by the Arkansas Department of Environmental Quality. The funding is also used for other stormwater projects that focus on improving water quality in accordance with the City's Nutrient Reduction Plan, including stream restoration projects, funding for water quality groups, and project management and administration. Facilities Management Improvements 7-Hills Walker Family Residential Facility (18004): This project is for facilities maintenance for 57,000 the 7-Hills Homeless Center at the Walker Family Residential Facility. The assessment of repairs or replacements includes HVAC equipment, appliances, plumbing, lighting, paint, floor coverings, millwork, and asphalt sealer. Building Efficiency Improvements (15009): This project consists of annual, smaller scale 40,000 energy efficiency, weatherization, and water conservation improvements to city buildings. Included in the project is the repair and replacement of inefficient HVAC equipment, lighting upgrades, insulation, window repair/replacement, and water efficiency projects. Energy assessments may need to be performed on several buildings to identify the scope of specific projects. Building Improvements (02046): This project is for the repairs to city facilities. The repairs 290,000 and replacements include damaged and worn roofs and HVAC systems. The project also provides for other improvements such as remodels which includes painting, light fixtures, plumbing fixtures, ceilings, floor coverings, fire alarms, furniture, and window replacements. In 2018, Phase 2 of window replacements and ADA parking on the south side of the City Administration building. 192 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Fire Imr)rpvemenis Fire Apparatus Replacements (03019): This project is for the replacement of fire apparatus. 865,000 The Fire Department has experienced a dramatic increase in emergency call volume which is impacting the replacement cycle for the fleet. The general industry standard guideline is for a fire engine/quint to serve on the front line for seven years and in the reserve fleet for three years for a total of 10 years of reliable service. For a ladder truck or aerial apparatus, the guideline is to serve for 10 years on the front line and five years in the reserve fleet. In 2018, staff will purchase a Quint apparatus. Fire Facility Maintenance (02006): This project is for major repairs to 10 existing facilities. 75,000 Repairs include but are not limited to roofing, plumbing, or drainage repairs and replacements, remodeling, fencing, driveway replacements, generators, stability assessments, fire escape replacements, and structural repairs to stations. This project allows for necessary repairs to the Fire Department's multiple fire stations, office locations, and facilities. Fire Technology Equipment Replacements (10017): This project will allow for the 40,000 replacement of systems as they become technologically obsolete or inoperable without interrupting daily operations. With computer devices in all apparatus as well as all fire stations, staff is currently supporting and maintaining over 90 computers, mobile devices and software applications for 122 personnel. As technology infiltrates personal protective equipment such as face pieces and sensors, there is a growing demand to support and maintain new technology. In addition, there is personnel accountability technology that helps account for the overall status of personnel and records movements into and out of an emergency incident. Information Technologv Improvements Cyber Security (18005): This project is to provide comprehensive cyber security training 25,000 across the City, helping to mitigate security risk and improve security posture. This holistic approach to cyber security would provide internal and external penetration testing to ensure the network is as secure and protected as possible. This training will help to manage the problem of social engineering and phishing attacks. Document Management (02094): This project is to add additional scanners, licenses, and 20,000 new functionality as processes are automated within the Laserfiche Electronic Document Management System (EDMS). Each year Laserfiche usage is expanded to new users and divisions and to develop new use cases to improve document management needs such as individual user licenses, server licenses, and forms licenses. Fayetteville-AR.gov Technical Improvements (04047): This project provides for expansion, 20,000 enhancements, third party application integration, promotion, and maintenance of the City's website. Fayetteville-AR.gov utilizes a hosted Content Management System (CMS) that is configured and maintained by a third party. This project allows for the continuation of improvements to the website by improving stability, security, marketing, web payments, and the overall marketing and communications of the City of Fayetteville. 193 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Geographic Information System (GIS) (02055): This project is to upgrade and expand the 50,000 City's Geographic Information Systems (GIS) computer hardware, software, and data collection systems to accommodate growth in the system's applications and user base. This includes computer hardware, software, geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze, and display all forms of geographically referenced information. This system provides necessary information for the 911 system, the Planning, Engineering, Economic Development, and Transportation divisions, Hansen, and utility projects. Additionally, GIS provides software, web applications, data, and analytical support to assist many city divisions including Police, Fire, Parks & Recreation, and Economic Vitally in both operational needs and long term planning. Hansen Version 8 Upgrade (16003): This project is to replace the current work order system 500,000 the City is using. The upgrade for the Hansen software is very costly and alternatives are being considered. The current software allows staff to track development projects, work orders, inventory, permits, inspections, and customer complaints to assist staff with managing operations. Multiple software vendors are being considered that would replace the existing Hansen functionality, add tablet support, improve efficiency of staff, and include a citizen website portal that would improve customer service within each division. Funding for this project may require a transfer from General Fund. Local Area Network (LAN) Upgrade (02056): This project is to upgrade and expand the 125,000 City's Local Area Network (LAN) infrastructure. The LAN is used by all divisions in the City across thirty locations connecting approximately 850 devices. While most components of the LAN are on a five year lifecycle, consideration is given to increases in the system's user base and advances in technology that create a need for hardware and operating system upgrades. In the next five years, most of the existing servers, switches, and other network hardware will be replaced. Staff also has plans to add technology that will increase the speed and reliability of the different aspects of the LAN. Specifically, redundant and/or battery protected power supplies, internet redundancy, internal/external network penetration testing, security awareness training, network management and testing tools, Wide Area Network (WAN) optimization hardware, additional monitoring and alerting, and tools to help manage and deploy security policy. Regional Park Fiber & Network (18006): This project will interconnect the buildings with fiber 30,000 at the Regional Park and allow for added services such as video surveillance, access control, phones, and computers. The project includes the installation of fiber within the existing conduits, termination of fiber, and the purchase and installation of the necessary network equipment to support future regional park technology needs. Storage Area Network (SAN) (09031): This project provides storage for the City's increasing 40,000 data needs. In order to provide fast, reliable access to data, a centralized enterprise class storage system is required. A Storage Area Network (SAN) allows staff to manage storage for a large group of servers as a single pool, as opposed to managing the storage for each server individually. SAN also allows multiple copies of critical data to be stored in geographically diverse locations in an automated and efficient manner. The SAN is currently installed at the City Administration Building and at the Information Technology Division's primary data center. This strategy allows for critical data at one physical location to be replicated to a different physical location which is an essential component for disaster recovery preparedness as well as minimizes potential disruptions of service. 194 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Technology Equipment Replacements (02057): This project is for the replacement of failing 130,000 and outdated personal computers (PCs), printers, and monitors. In 2016, staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. Telecommunication Systems Upgrades (04001): This project is for system upgrades, 20,000 additional equipment, and new software features that become available for users as well as for additional licenses needed for users adding onto various modules such as the paging system, recording system, etc. and provide phone replacements as -needed. Librarn, _Improvements Library Materials Purchases (02049): This project provides Fayetteville citizens access to 431,000 library materials that meet recreational and informational needs of the community. Youth collections emphasize materials that encourage and enforce literacy development including picture books, step -up -to -chapter books, audiobooks, eBooks, and fiction and nonfiction books. Adult collection highlights include popular and award -winning fiction and nonfiction books, audiobooks, eBooks, films, and a robust genealogy collection. This project also supports the purchase of microfilm readers used by researchers providing access to the Library's local history collection. Collection size is approximately 325,000 items and is expected to grow by 15% annually with focuses on high demand titles and holds ratio reductions. Library Technology Equipment Replacements (04004): This project is to provide new and/or 75,000 upgraded technology infrastructure and services to library staff and patrons. The technology replacement cycle is typically five years or less depending upon utilization. The project includes but is not limited to: all personal computing stations (staff and public); circulating technology equipment including laptops, iPads, and DVD players; server infrastructure; IP camera based digital CCTV system; VoIP phone system; IP speaker web based mass communication and paging system; networking equipment; Starr Island learning stations; and various pieces of trending digital equipment for a patron technology innovation center/maker space. Media Services Irnr�rovemenls City Hall AN Maintenance (18007): This project is for the replacement of audio-visual 10,000 equipment that malfunctions and is irreparable, reaches end -of -life status in manufacturer support, or is supplanted by a newer/improved model. City Hall Room 111 AN Upgrade (18008): This project is to convert meeting room 1 1 1 in the 97,000 City Administration building to a multipurpose room by replacing the existing equipment and furniture with all new audio/video equipment, audience and table seating, lighting, and wireless/hard-wired connectivity. 195 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Digital Signage Implementation (18009): This project is to replace and upgrade equipment 12,000 at the Television Center. This equipment includes production technology, studio equipment, lighting, sound, signal processing, telecasting equipment, etc. The Center also provides small equipment support for the audio/visual needs of the Administration and replacement of needed equipment when necessary, such as projectors, screens, PA systems, and other A/V support equipment. Television Center Equipment (02061): This project is to replace and upgrade equipment at 50,000 the Television Center. The equipment includes production technology, studio equipment and accessories, lighting, sound, signal processing, telecasting equipment, file storage, field equipment, etc. The Television Center also provides equipment support for the audio-visual needs of the Administration and City Departments/Divisions, including the purchase of and/or replacement of needed equipment when necessary, such as displays or projectors, audio and video equipment, processors, and other A/V system equipment. This project includes provisions for upgrading studio cameras, new LED studio lighting, power conditioning, a dimming system, cyclorama wall repair and improvement, and a 10'x10' virtual set/VR studio inset. In 2018, the studio cameras will be replaced and a repair and upgrade to the cyclorama wall. Miscellaneous Canital Improvements Woolsey Homestead Historic Restoration Project (15008): The project is to reconstruct the 90,000 Woolsey homestead, surrounding outbuildings, and cemetery back to the 1840's era to allow tours and educational events. The overall project is to create a tourism, an educational, and a historical preservation component. The property is close to the Woolsey Wet Prairie and trail system. In 2018 - Phase 1 is for stabilization and demolition of various structures. Other Capital Improvements Audit Expense (47038): 116 Parks & Recreation Improvements Forestry & Habitat Improvements (15012): This project is for tree plantings and 32,000 replacements in areas where trees are damaged including median right-of-way replacements. Median replacements are for the first three years after planting assuming 15% mortality rate. Other items included in this project are The Celebration of Trees which is required for the City's Tree City USA designation and habitat restoration and invasive removal projects such as the Lake Fayetteville Prairie restoration. This project is also used for the annual operational motor pool cost for a stump grinder and chipper. Lake Fayetteville Watershed Grant Match (18010): This project is for a joint partnership study 10,000 with the Watershed Conservation Resource Center (WORK), the City of Springdale, the Illinois River Partnership, the Cooperative Extension Service, the Natural Resource Conservation Service (NRCS), and the City of Fayetteville. Lake Fayetteville is a nutrient enriched lake which has resulted in accelerated eutrophication that has impaired the water quality. Before measures can successfully be implemented to improve the water quality of the lake, a better understanding of the nutrient source from the watershed needs to be obtained. All entities will be providing funding or an in -kind match. City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Lights of the Ozarks (02001): This project is for the Lights of the Ozarks display which is an 23,000 extremely popular annual event that takes place from Thanksgiving to New Year's Eve. Approximately 500,000 lights are displayed around the downtown square where an estimated 300,000 people come to view the display. Park Paving Improvements (16004): This project is to overlay and/or replace existing interior 58,000 roads and parking areas. Many of the parks are aging and pavement surfaces are deteriorating. Priorities have historically been to replace and upgrade facilities, however the infrastructure is beginning to fail in some areas and is in need of repair. This project will repave approximately 3,300 square yards of surfacing per year. In 2018 and 2019 funds will be used as a grant match for a low impact design parking area at the Regional Park. Additional parks will be assessed each year and prioritized. Parks & Recreation Maintenance Work Order System (18011): This project is for a 30,000 maintenance work order system to increase efficiency in tracking labor costs and work orders. The new system would allow staff to use portable electronic devices to enter work order data on -site and would be a component of the new parks and recreation management software. Parks & Recreation Software (18012): This project is for management software that will 35,000 increase department efficiency by creating a single platform for managing activities, facilities, and point of sale transactions. The platform would include public portals for citizens to track activities and register for new programs and rentals as well as conveniently pay online. The data collected and managed with the software would increase marketing capabilities and to inform citizens of schedule changes due to inclement weather. Parks Safety & ADA (15011): This project is to bring park equipment into ADA compliance 15,000 such as swings, play equipment, and sidewalk connections as well as to address safety hazards that may occur over time. Parks & Recreation Master Plan (18022): This multi -year project is for a new ten-year system 50,000 master plan for Parks and Recreation Department. Fayetteville has changed a great deal since the last plan was completed in 2002. A detailed analysis of the existing park system and integration of best practices from around the country, along with extensive public engagement, will be used to help define a sustainable direction that builds on past successes while outlining carefully vetted efforts to improve the parks and recreation system for Fayetteville citizens. This plan will encompass all areas of the park system, including long term maintenance, capital improvements, recreational programming, and will outline the vision, goals, and strategies that direct future efforts towards maintaining and improving park and recreational opportunities. Police Improvements Citywide Radio System Replacement (18013): The project is for citywide radio 200,000 replacements. The last citywide radio project was completed in 2011. Radio systems after several years typically start experiencing problems with equipment failures due to age. It is not unusual to begin having problems acquiring parts as the system degrades. A new radio system is costly and planning for the future replacement of the City's radios is important. 197 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Employee Gym Equipment (13028): This project is to upgrade and replace older, outdated 10,000 equipment at the City's gym. On -going maintenance of the equipment and facility are vital to the health and wellness of city employees. An updated gym supports the City's Engagement Committee's efforts to provide a convenient and reliable place to exercise which can decrease lost work time due to injury or illness and minimize potential increases in health insurance premiums for the City and its employees. Police Ballistic Protection (13011): This project provides the 50% local match and any 41,000 shortfall from federal funding for the purchase of bulletproof vests for new officers, the replacement of expired bulletproof vests, and new/replacement tactical bulletproof vests for members of the Emergency Response Team (ERT). Federal, State, and Local mandates exist for all officers to wear bulletproof vests when engaging in law enforcement activities. This project further funds ballistic protection equipment for the ERT including ballistic shields, plates, and a blanket. The level III shield is designed to stop small arms ammunition and is lighter and more mobile. The level IV shield is heavier and rated to stop larger ammunition fired from rifles. The ERT members also have level IV ballistic plates carried within their ballistic vests. The ballistic blanket can be quickly deployed for high risk situations including the protection of officers and civilians as a personal shield or in vehicle transport. Police Building Improvements (02047): This project is for major repairs of the Police 75,000 Department's building including but not limited to security door lock systems, major plumbing and electrical issues, roof repairs and replacement, minor re -models for the police facility, and buildings at the radio tower sites and warehouse. Police Specialized Equipment (02062): This project is to replace outdated and/or 95,000 malfunctioning equipment used during police operations. Examples of this equipment include traffic control equipment, bicycle replacement, wireless remote surveillance cameras, portable speed display signs for use in school zones, radar units, conductive energy weapons, and other items used in police operations. This equipment is necessary to the on -going, efficient, and safe operations of the Police Department. Police Take Home Vehicles (16007): This project is to expand the take-home vehicle 62,000 program. Eligibility for this program is based on an officer's seniority and requirement that residence is within the city limits. Benefits include: 1) The presence of marked patrol vehicles have a positive effect on crime prevention and community policing efforts and residents feel safer. 2) Take-home vehicles last longer due to officers' sense of ownership and the vehicles are not being used 24/7 by several officers. 3) Officers with take-home vehicles are more readily available to respond to an emergency or critical incident. 4) Officers utilizing take-home vehicles will not need to spend approximately a half hour every shift loading and unloading required equipment and performing inspections for damage and contraband. 5) A take-home vehicle program is excellent for recruitment and retention of police officers and allows the Department to compete with neighboring agencies in Springdale, Rogers, and Bentonville. One take home unit will be purchased in Police Technology Improvements (06002): This is an on -going project for the replacement 58,000 of obsolete or malfunctioning department desktop computers, software, printers, and other peripheral equipment. City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Police Unmarked Vehicles (06003): This project is to purchase unmarked vehicles that are 40,000 a necessity for an effective Police Department. The Department utilizes unmarked vehicles for a variety of tasks including: gathering intelligence for investigation of narcotics, theft, vandalism, domestic terrorism, and civil disobedience; conducting pre -raid intelligence for the deployment of the Emergency Response Team; conducting alcohol enforcement patrols; and any activity that must be kept covert to be effective. The Department is recommending a three year replacement for vehicles used in undercover capacities and a five year replacement for vehicles used in an unmarked capacity. During undercover investigations, the same vehicles are used to affect arrests and to conduct surveillance making it necessary to replace these vehicles more often. Police Weapon Replacement (15013): This project is to replace department handguns, 65,000 rifles, and shotguns. It also covers associated accessories for the weapons including but not limited to optics, lights, sights, and slings. Police Virtual Server & Storage Area Network (SAN) (18014): This project is to purchase 20,000 additional blade servers. A chassis capable of housing up to eight blade server modules has been purchased and deployed, with three modules already populating the chassis. The following request accounts for projected growth needs over the lifetime of the original purchase for additional blade servers. StreetImorovements Cost Share / ROW / Intersection / Street Calming (02116): This project is for developer cost 100,000 shares to complete street improvements associated with developments that are necessary but are not the full responsibility of the developer and provides for construction of miscellaneous street projects. Traii Improvements Trail Development (02016): This project is to increase production of the trail program by 1,500,000 providing resources for new trail development and surface replacement on existing trails. TEgnsaartation Improvements In -House Pavement Improvements (02052): This project is for the systematic overlay of 2,216,000 existing streets and includes curb cuts, curb and guttering, pavement striping, and preparation costs for overlays. Overlaying each street is intended to optimize the longevity of roadways and minimize significant maintenance requirements resulting in fewer complete renovations at a substantially greater cost. Micro surfacing has been introduced as a pavement preservation method to extend the life of existing asphalt streets. Parking Lot Improvements (City Employee) (11004): This project is for on -going 10,000 improvements to City employee parking lots that are not utilized by the general public. Sidewalk Improvements (02053): This project is to improve the connectivity of the sidewalk 600,000 system by constructing new and repairing existing sidewalks. City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Traffic Signal Improvements (02063): This project is for the installation of new traffic signals, 110,000 upgrades, replacement of UPS back-up system batteries, and the reflective sign material mandated by the latest version of the FHWA Manual on Uniform Traffic Control Devices (MUTCD). All these functions are to enhance the safety and movement of pedestrians and vehicles throughout the City. New signal locations are determined as warranted by specific guidelines contained in the MUTCD. Upgrades are to provide for more efficient operation by reduced travel time/delay, decreased exhaust emissions, and increased safety. The UPS system requires complete replacement of all batteries every four years to remain reliable in the event of power interruptions. The sign material is to meet the minimum levels of reflectivity set forth in the MUTCD for night time visibility. Wireless Traffic Signal Control (15018): This project is on -going and provides for the 40,000 implementation of a wirelesses Ethernet communication system for traffic signals (both data and video). Total Sales Tax Capital Improvements Fund Projects: 9,238,000 Water & Sewer Fund (5400) Meter Operafipn5 Ca ip tal 118401 Backflow Prevention Assemblies (02066): This project is for installation and/or replacement 10,000 of Backflow prevention assemblies on city facilities to meet requirements for city ordinances and the Arkansas Department of Health regulations. Additionally, the City will be contracting with a third party service to track and store the Backflow inspection data on residential installations. Utilities Financial Services Improvements (03038): This project is for various improvements in 10,000 office hardware, software, communications, computers, safety features, and office configuration. Examples of specific improvements include the purchase of advanced communications capability to improve customer service and employee efficiency. This project should leverage technological improvements. Utilities Technology Improvements (15019): This project is to upgrade technology in the 20,000 Utilities Financial Services and the Water & Sewer offices. This includes hardware and software for customer swipe and pay stations and kiosks, software for customer self-service applications, upgrade to the Remit Plus software, a camera surveillance system, and iPads and software upgrades for the Water & Sewer Operations Division. Water Meters (02065): This project is for the replacement of old water meters that are no 325,000 longer repairable, expansion meters for new water service, and for purchasing new meters with technological advancements over older style meters. The handheld and remote style meter reading mechanisms will be replaced in addition to the meters. Water & Sewer Building & Office Improvements (15020): This project is for structural 50,000 maintenance, repairs, additions and remodels, and the replacement of HVAC units at the existing facility for the Water & Sewer Division. 200 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Water & Sewer Equipment Expansions (13019): This project is for expansion equipment for 400,000 the Water & Sewer Division. The list includes a tandem axle dump truck, a service truck, a skid steer loader, a backhoe, and a trailer. Additional expansions include leak detection equipment, an upgraded inventory bar code system, a light tower, skid steer attachments, and other equipment as identified. Water & Sewer Rate/Operations Study (02064): This project is to conduct a rate study. A 20,000 rate study is performed periodically to assess the financial health of the division, project future operating and capital expenses needed to maintain systems, project the future rates for customers that will generate sufficient revenues to cover operating and capital expenses, and assure a minimum level of cash reserves. Staff has postponed a rate study until the phosphorus issues in the Illinois River Watershed and the mineral issues in the White River Watershed were closer to being resolved as conclusions drawn from the studies have a direct impact on what type of capital spending will need to be undertaken at the West Side and Noland Wastewater Treatment Plants in order to meet the permit requirements. Water & Sewer Technology Equipment Replacements (02057): This project is for the 30,000 replacement of failing and outdated personal computers (PC's), printers, and scanners. In 2016, Information Technology staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. Capital Water Maims (56001 Water & Sewer Impact Fee Cost Sharing (04039): This project involves all cases where 150,000 impact fees are used to cost share with and thus supplement other funding sources to increase capacity in the water distribution, the pumping and storage system or the wastewater collection and treatment system. Water & Sewer Relocations - Bond Projects (11011): This project is for various water and 500,000 sewer relocations for street bond and other transportation projects where the street bond fund does not have sufficient funds to cover the utility relocations. Projects are to be paid first from any remaining water/sewer revenue bond funds, if available. Capacity increases should be paid from impact fee funds, if available. Water Storage & Pump Station Maintenance (15021): This project is for the system wide 100,000 maintenance of the water pump stations and grounds and includes the replacement of generators and pumps and refurbishing tanks. Pill City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Water System Rehabilitation & Replacement (12009): This project provides for upgrading, 1,885,000 replacing, or rehabilitating existing water infrastructure consisting of water storage, pumping, and distribution assets system wide. Specific work will be determined based on the Water Master Plan and the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in areas with insufficient capacity in order to meet current and projected future domestic, commercial, and industrial flow, and fire flow demands. Projects may create loops, purchase easements, and replace or rehabilitate existing pipes, pump stations, and/or storage assets. This project may use water and sewer funds, impact fees, or cost shares where appropriate. West Water Transmission Line (18015): This project provides for upgrading, replacing, or 50,000 rehabilitating existing water infrastructure consisting of water storage, pumping, and distribution assets system wide. Specific work will be determined based on the Water Master Plan and the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in areas with insufficient capacity in order to meet current and projected future domestic, commercial, and industrial flow, and fire flow demands. Projects may create loops, purchase easements, and replace or rehabilitate existing pipes, pump stations, and/or storage assets. This project may use water and sewer funds, impact fees, or cost shares where appropriate. Sewer Mains Construction 157001 Sanitary Sewer Rehabilitation (02017): This project analyzes, repairs, upgrades, and 1,500,000 replaces sewer collection system components to ensure adequate capacity and reduce storm and ground water flows entering the system. Rehabilitation is required system wide and increases the capacity of the overall system by reducing demand used by infiltration and inflow. This project includes replacing, lining, and bursting existing sewer mains and manholes, upgrading lift stations, installing some main extensions and relief lines/capacity upgrades, upgrading the system model, purchasing easements, and sanitary sewer evaluation studies. WWTP Capital 158001 Building Improvements - W.W.T.P. (02032): This project is for structural maintenance, repairs, 30,000 and replacement of the existing buildings or parts of the buildings at both wastewater treatment plants. Filter Cell Replacement - W.W.T.P. (15023): This project is to replace part of the filtration 1,000,000 system that removes suspended solids from the partially treated wastewater effluent before it is disinfected. The new filter cells will remove more suspended solids, thus increasing the clarity of the water discharged into the White River as well as reducing disinfection costs. The existing system was installed at the Noland WWTP in 1988 and has become increasingly difficult and costly to operate and maintain. Lake Sequoyah Sediment Removal (17004): This project is for the dredging at Lake 500,000 Sequoyah for sedimentation removal. The removal of sedimentation will restore Lake Sequoyah depths and volume for recreation and create sediment storage. There is also the potential for phosphorus removal considerations and nutrient trading credits. 202 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Phosphorus Standards Management (10027): This project supports efforts by the City 50,000 operating independently or as part of a regional Northwest Arkansas team relating to phosphorus and other potential changes to stream standards, water quality standards and regulations, and wastewater discharge requirements. The City may join in regional efforts coordinated through Northwest Arkansas Regional Planning, the Northwest Arkansas Council, or other similar cooperative efforts. Plant Pumps & Equipment - W.W.T.P. (02069): This project allows personnel to adapt to the 405,000 needs of each season and year and still maintain compliance. Many pieces of the equipment are essential to the wastewater treatment process. The equipment may suffer catastrophic failure and become unusable with little advance warning. The plant cannot operate and continue to produce permit complying effluent without adequate equipment. Upgrade/Replace Lift Stations - W.W.T.P. (02068): This project is to maintain the lift stations 50,000 for the wastewater treatment plants. The lift stations provide a vital functioh in the overall treatment of wastewater. The stations are exposed to extreme wear conditions and must be upgraded routinely. Additionally, new developments within the City increases the flow to various stations requiring additional or higher capacity equipment. Total Water & Sewer Fund Projects: 7,085,000 Recycling & Trash Collection Fund (5500) Recvclina & Trash Collection Improvement Master Plan Expansion (18016): This project is for the purchase of equipment essential to 638,000 the implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan as approved by City Council. The expansion equipment consists of two additional curb -sort recycling trucks for the addition of apartment recycling and one new side -arm collection for the implementation of the organics composting program. Both new services require an initial purchase of the carts/bins to be used by citizens. Recycling & Trash Collection Rate Study (10004): This project is to retain the services of a 40,000 consulting firm to conduct a rate study to determine the true cost of all services provided by the Recycling & Trash Collection Division. This will enable staff to determine appropriate rates for levels of service throughout all programs and facilitate the implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan. RTC Technology Equipment Replacements (02057): This project is for the replacement of 10,000 failing and outdated personal computers (PCs), printers, and monitors. In 2016, IT staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. Scale House Improvements (18017): This project is for a new scale system to weigh vehicles 64,000 using the Transfer Station and Recycling facilities. The project will replace the current scale platform and scale house structure and update the hardware and software for the computer billing system. 203 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Transfer Station Improvements (18018): This project is to maintain and repair the Transfer 123,000 Station as required to conduct daily operations without causing unnecessary wear to the concrete floor. The current leachate drainage system needs drain and pipe replacements in order to stay in compliance with the ADEQ permit. The project will also replace the metal wear plates on the edge of the tipping floor and the rubber skirting around the loading pit that helps control litter. Total Solid Waste Fund Projects: 875,000 Airport Fund (5550) Aviation Improvements Airport Equipment Replacement (18019): This project is for the planned replacement of 18,000 airport equipment. The equipment was originally purchased with grant funding that is no longer available. The units to be replaced are a sweeper, two dump trucks, a backhoe, a skid steer loader, a mule, and a generator. Terminal Improvements (18020): This project is for improvements to the interior and exterior 75,000 of the terminal building. The improvements include adding a fire alarm system, replacing the skylight, updating plumbing fixtures, replacing ceiling tiles, carpet and flooring, and updating exterior fixtures. Airport Lighting Improvements (15026): This project is to replace outdated and inefficient 20,000 lighting at Drake Field Airport in multiple locations. Walk-thru assessments were performed to identify energy efficiencies. New LED lighting was noted for the tarmac, parking lot, T- hangers, FBO hanger, and roadway lighting. The lighting improvements are eligible for utility incentives and will reduce maintenance costs due to the longevity of the lighting. Airport Pavement Painting (15030): This project is to repaint the airside pavement as 100,000 required under FAA certification 139.311 (a). The current painting is worn on the taxiway and runway areas. Total Airport Fund Projects: 213,000 Shop Fund (9700) Fleet Operations Capital i19201 Fleet - Construction Equipment (02077): The purpose of this project is to replace obsolete or 260,000 high maintenance construction equipment which is no longer suited for regular line service. Replacements for 2018 include one dozer. Fleet - Light / Medium Utility Vehicles (02078): The purpose of this project is to replace 545,000 obsolete or high maintenance vehicles which are no longer suited for regular service. Replacements for 2018 include 14 trucks. Fleet - Heavy Utility Vehicles (02079): The purpose of this project is to replace obsolete or 278,000 high maintenance vehicles which are no longer suited for regular service. Replacements for 2018 include two dump trucks. 204 City of Fayetteville, Arkansas 2018 Capital Budget 2018 Project Title & Description Budget Fleet - Other Vehicles / Equipment (02080): The purpose of this project is to replace 180,000 obsolete or high maintenance vehicles and equipment which are no longer suited for regular service. Replacements for 2018 include one forklift, four utility task vehicles, one power buggy, and one sewer cleaner. Fleet - Police / Passenger Vehicles (02081): The purpose of this project is to replace 261,000 obsolete or high maintenance vehicles which are no longer suited for service. Replacements for 2018 include five police Tahoes, one small SUV, and one sedan. One take home expansion unit for the Police Department is included in this project. Fleet - Recycling/Trash Vehicles/Equipment (02082): The purpose of this project is to 1,166,000 replace obsolete or high maintenance vehicles which are no longer suited for service. Replacements for 2018 include three recycling trucks and two side loaders. 2018 expansion units for RTC include one side -arm loader and two curb sort recycling trucks. Fleet - Tractors / Mowers (02083): The purpose of this project is to replace obsolete or high 307,000 maintenance vehicles which are no longer suited for service. Replacements for 2018 include one tractor, one mower conditioner, four mowers, one hay baler, and one brush hog. Fleet Car Wash (18021): This project is to build a separate, stand alone building to house a 563,000 two bay car wash. The current unit is located inside the Fleet Operations facility which creates water damage as well as taking up work space. One bay would be for the larger vehicles such as the trash and dump trucks. The second bay would be for average sized vehicles that are currently outsourced to a local vendor. Transportation & Fleet Building Improvements (18001): This project is for energy efficiency, 30,000 weatherization, and facility improvements which includes the repair and replacement of inefficient HVAC equipment, lighting upgrades, weatherization roof coating, ADA improvements, security improvements, exterior painting, and other facility repairs. 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If a project or improvement is of sufficient size and need that it cannot be financed with current revenues, long-term debt will be recommended. The basis for this policy is that the City has maintained a commitment to infrastructure improvement and maintenance. The City also considers the cost versus the benefits of debt financing. A recommendation is made only when the benefits outweigh the costs. The City's debt policy also states that the City will attempt to refinance outstanding debt if a determination is made that the City will benefit by reduced interest expense over the remaining life of the bonds. Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal bonds. The City carefully analyzes each proposed bond issue to determine the need for the improvement, its useful life, and current and future revenues available to provide debt service. Existing debt service requires resources from both general governmental resources and enterprise fund resources. Bond Ratings The City's debt policy says that the communications will be maintained with the bond rating agencies and that the City will continue to strive for improvements in the City's bond rating. Such communications are vitally important because generally speaking, the higher rating a city has the lower the interest rate that must be paid. As such, the City will periodically confer with the rating agencies to update them on the financial status of the City. The following schedule briefly describes the ratings provided by Standard & Poor for municipal bonds. Ratings Standard & Poor's Credit Ratings for Municipal Bonds Description AAA Best quality, extremely strong capacity to pay principal and interest. AA High quality, very strong capacity to pay principal and interest. A Upper medium quality, and strong capacity to pay principal and interest. BBB Medium grade quality, adequate capacity to pay principal and interest. BB and Lower Speculative quality, low capacity to pay principal and interest. 214 Description of Outstanding Bonds Special Obligation Bonds Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment District No. 1 Project), Series 2005 (Not Rated): The bonds are special obligations of the City payable solely from the Property Tax Increment of the District and monies in the funds and accounts established under the Indenture. The proceeds of the bonds were issued for the purpose of financing the costs of acquisition of certain real property within the City, the demolition of existing structures thereon, site preparation in connection therewith and the construction of sidewalk and crosswalk improvements. The original issue amount was $3,725,000. Sales and Use Tax Capital Improvement Bonds, Series 2006A (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of certain improvements to the City's wastewater treatment plants, sewerage and related facilities, to certain City streets, and to the City's trail system. The original issue amount was $50,000,000. Sales and Use Tax Capital Improvement Bonds, Series 2007A (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing the costs of certain improvements to the City's wastewater treatment plants, sewerage, and related facilities. The original issue amount was $14,340,000. Sales and Use Tax Capital Improvement Bonds, Series 2009A (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of certain improvements to City streets and to the City's trail system. The original issue amount was $1 1,250,000. Sales and Use Tax Capital Improvement Bonds,.Series 2013 (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs for certain street improvements. The original issue amount was $22,750,000. Sales and Use Tax Capital Improvement Bonds, Series 2015 (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs for certain street improvements. The original issue amount was $9,000,000. 215 Arkansas Ad Valorem Tax Library Expansion Bonds, Series 2017 (A): The Series 2017 Bonds are special limited tax obligations of the City secured by and payable solely from receipts of the Library Tax and the Special Tax Collections. The City will levy the Library Tax at the rate of one and two -tenths (1.20) mill (.0012) for collection in 2017 and continuously in each year thereafter. The Series 2017 Bonds do not constitute an indebtedness of the City within the meaning of any constitutional or statutory debt limitation or restriction. The issuance of the Series 2017 Bonds shall not directly, indirectly or contingently obligate the City to levy or pledge any taxes whatsoever or to make any appropriation for the payment of the Series 2017 Bonds, except as described herein with respect to the Tax Receipts. The issue amount was $26,500,000. Revenue Bonds Hotel, Motel & Restaurant Gross Receipts Tax and Tourism Revenue Capital Improvement and Refunding Bonds, Series 2014 (A+): These bonds are special obligations of the City and were issued for the purpose of paying a portion of the costs of redeeming all of the outstanding Hotel & Restaurant Gross Receipts Tax Refunding Bonds, Series 2003 Bonds, paying a portion of the costs of expanding and renovating the Walton Arts Center and paying a portion of the costs of acquiring, constructing and equipping a regional park within the City. The bonds are payable solely from amounts received by the City from a 1 % Hotel & Restaurant Gross Receipts tax. The original issue amount was $10,980,000. Parking Revenue Improvement Bonds, Series 2012 (Not Rated): The bonds are payable solely from the net parking revenues. The bonds do not constitute an indebtedness of the City within the meaning of any constitutional or statutory debt limitation or restriction. The issuance of the Series 2012 Bonds shall not directly, indirectly or contingently obligate the City to levy or pledge any taxes whatsoever or to make any appropriation for the payment of the Series 2012 Bonds. The original issue amount was $6,220,000. Water & Sewer System Refunding, Series 2014 (AA+): The bonds are payable solely from the net revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the bonds were used to refund Series 2009 water and sewer system bonds. The refunding was issued to take advantage of lower interest rates, to restructure existing bond covenants, and to mitigate any interest risk on the variable interest rate of the Series 2009 bond issue. The original issue amount was $6,330,000. 216 City of Fayetteville, Arkansas Bonds Outstanding December 31, 2017 Outstanding Bond Due Interest Description Issue Dates Rates Amount Special Obligation Bonds Tax Increment Interest Accretion Bonds 2005 2006-2029 6.500% $ 2,910,000 Sales and Use Tax Capital Improvement Bonds, Series 2006A 2006 2006-2021 3.00-5.00% 14,820,000 Sales and Use Tax Capital Improvement Bonds, Series 2007A 2007 2007-2024 4.20-4.47% 6,135,000 Sales and Use Tax Capital Improvement Bonds, Series 2009A 2009 2015-2021 3.00-3.85% 3,440,000 Sales and Use Tax Capital Improvement 2013 2015-2024 2.00-3.18% 15,090,000 Bonds, Series 2013 Sales and Use Tax Capital Improvement 2015 2016-2024 1.00-2.00% 5,800,000 Bonds, Series 2015 Arkansas Ad Valorem Library Expansion Tax 2017 2018-2047 3.00% 26,500,000 Bonds, Series 2017 74,695,000 Revenue Bonds Parking Revenue Improvement Bonds, 2012 2013-2037 1.00-3.63% 5,560,000 Series 2012 HMR Tax Bonds 2014 Debt Service 2014 2015-2039 2.00-3.00% 10,075,000 Series 2014 Water & Sewer System Refunding, 2014 2014-2020 2.00-5.00% 3,710,000 Series 2014 19,345,000 $ 94,040,000 217 City of Fayetteville, Arkansas 2018 Debt Service Payment Schedule Outstanding Bond Description Issue Principal Interest Total Special Obligation Bonds Sales and Use Tax Capital Improvement 2006 $ 7,150,000 $ 864,325 $ 8,014,325 Bonds, Series 2006A Sales and Use Tax Capital Improvement 2007 1,060,000 337,432 1,397,432 Bonds, Series 2007A Sales and Use Tax Capital Improvement 2009 1,600,000 166,063 1,766,063 Bonds, Series 2009A Sales and Use Tax Capital Improvement 2013 0 548,725 548,725 Bonds, Series 2013 Sales and Use Tax Capital Improvement 2015 965,000 117,923 1,082,923 Bonds, Series 2015 Arkansas Ad Valorem Library Expansion Tax 2017 560,000 406,577 966,577 Bonds, Series 2017 11,335,000 2,441,045 13,776,045 Revenue Bonds Parking Revenue Improvement Bonds, 2012 215,000 164,270 379,270 Series 2012 HMR Tax Bonds 2014 Debt Service 2014 315,000 387,312 702,312 Series 2014 Water & Sewer System Refunding, 2014 1,665,000 162,450 1,827,450 Series 2014 2,195,000 714,032 2,909,032 $ 13,530,000 $ 3,155,077 $ 16,685,077 City of Fayetteville, Arkansas Computation of Legal Debt Margin December 31, 2017 General Obligation Debt Limit Debt margin is a calculation based on the assessed value of property located within the City limits. The debt limit is established by state statute and is limited to 20% of assessed value. 2017 Assessed Value Debt Limit - 20% of Assessed Value General Obligation Bonds Payable Less: Debt Service Fund Total Debt Applicable to Debt Limit Legal Debt Margin 1A 300 0 200 100 $ 1,494,501,610 298,900,322 $ 298,900,322 Debt Applicable to Debt Limit 2006-2016 .i. E I - -, i- - I 1 I i i E 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Enterprise Fund Debt Limit IRevenue Bond Debt) Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating and capital, as well as provide sufficient resources to meet the annual debt service requirements. Prior to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted to determine the revenues required to support a bond issue. Special Obligation Bond Debt Limit Special obligation bond debt is limited by the maximum amount of the special source (such as sales tax) can generate within terms of bond covenants. * Note: The assessed value does not include City utilities. 219 City of Fayetteville, Arkansas Total Debt to Maturity Schedule - All Funds December 31, 2018 Principal Amount Maturity Beginning Ending Annual Debt Year Balance Additions Reductions Balance Interest Requirement 2018 94,040,000 0 13,530,000 80,510,000 3,155,077 16,685,077 2019 80,510,000 0 14,020,000 66,490,000 3,098,631 17,118,631 2020 66,490,000 0 3,930,000 62,560,000 2,520,216 6,450,216 2021 62,560,000 0 4,625,000 57,935,000 2,183,474 6,808,474 2022 57,935,000 0 9,230,000 48,705,000 2,018,174 11,248,174 2023 48,705,000 0 9,375,000 39,330,000 1,721,881 11,096,881 2024 39,330,000 0 2,260,000 37,070,000 1,348,100 3,608,100 2025 37,070,000 0 1,265,000 35,805,000 1,212,443 2,477,443 2026 35,805,000 0 1,305,000 34,500,000 1,174,187 2,479,187 2027 34,500,000 0 1,345,000 33,155,000 1,130,791 2,475,791 2028 33,155,000 0 1,395,000 31,760,000 1,078,485 2,473,485 2029 31,760,000 0 4,360,000 27,400,000 12,630,635 16,990,635 2030 27,400,000 0 1,505,000 25,895,000 967,047 2,472,047 2031 25,895,000 0 1,570,000 24,325,000 903,553 2,473,553 2032 24,325,000 0 1,635,000 22,690,000 837,297 2,472,297 2033 22,690,000 0 1,705,000 20,985,000 767,243 2,472,243 2034 20,985,000 0 1,775,000 19,210,000 693,361 2,468,361 2035 19,210,000 0 1,855,000 17,355,000 616,377 2,471,377 2036 17,355,000 0 1,925,000 15,430,000 543,152 2,468,152 2037 15,430,000 0 2,000,000 13,430,000 467,323 2,467,323 2038 13,430,000 0 1,690,000 11,740,000 401,893 2,091,893 2039 11,740,000 0 1,750,000 9,990,000 341,236 2,091,236 2040 9,990,000 0 1,115,000 8,875,000 278,293 1,393,293 2041 8,875,000 0 1,150,000 7,725,000 239,480 1,389,480 2042 7,725,000 0 1,190,000 6,535,000 199,317 1,389,317 2043 6,535,000 0 1,230,000 5,305,000 161,803 1,391,803 2044 5,305,000 0 1,265,000 4,040,000 123,220 1,388,220 2045 4,040,000 0 1,305,000 2,735,000 83,417 1,388,417 2046 2,735,000 0 1,345,000 1,390,000 42,395 1,387,395 2047 1,390,000 0 1,390,000 0 10,700 1,400,700 $ 94,040,000 $ 0 $ 94,040,000 $ 0 $ 40,949,200 $ 134,989,200 220 City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures Mayor's Administrative Division The Mayor is the elected Chief Executive Officer for the City of Fayetteville and is the presiding officer for the City Council. As Chief Executive Officer of the City, the Mayor has a statutory duty to oversee the enforcement of city policies, ordinances, administrative rules and State laws, as well as direct city offices and employees to discharge their duties. The Mayor accomplishes this task by providing and maintaining an open door policy for residents, business interests, and other interested parties to discuss city policies, concerns, and requests. Chief of Staff Division This division is responsible for the management of the fourteen divisions that comprise the Operations Department. This program directs and manages these divisions in a manner that will minimize operational costs and provide excellent service to the customers of the department which includes the citizens of the community and internal City departments/divisions. This Division is also responsible for the Emergency Management of significant emergency events that take place within the City of Fayetteville and manages those events to best utilize resources available, minimize risk to citizens, and ensures a fast response to hazards that impact the City. Communications & Marketing Division This division reports to the Chief of Staff and is the primary point -of -contact for dissemination of public information concerning city activities, programs, and special events and serves as the overall clearinghouse for public information to be provided to the City Council, press, and public. Communications and Marketing maintains the web sites (internet and intranet) and the city's social media channels. The Director is public policy advisor to the Mayor, develops working relationships that facilitate and promote the City's legislative agenda, and oversees the operations of the Division of Media Services. City Attorney Division This division provides general legal advice, drafts of ordinances and resolutions, and special services to the City Council, Mayor, Planning Commission, and Board of Adjustments, as well as city departments and staff. This office also represents the City in land condemnation and other civil cases in State and Federal courts and in appeals to State and Federal appellate courts. City Prosecutor Division This office investigates, prepares, and prosecutes cases set for trial in District and Circuit courts and takes complaints, which results in the City Prosecutor sending a warning letter, issuing a prosecutor subpoena, filing a warrant, or closing the file. The City Prosecutor deals with all crimes of misdemeanor status which occur within the Fayetteville city limits. The hot check program assists Fayetteville merchants and citizens in regaining lost revenue due to receiving checks returned by financial institutions for insufficient balance or account closed status (hot checks). City Prosecutor Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Complaints/Circuit Court Cases 727 / 36 800 / 20 675 / 32 700 / 30 2. Code Complaints 166 175 175 170 3. Warrant/Nonwarrant Charges 464 / 9,660 600 / 10,800 440110,900 450 / 10,900 4. DW I's 1,752 2,000 2,100 2,050 5. Batteries - Domestic/Other 263 / 110 300 / 175 275 / 110 275 / 110 6. Trials - District & Circuit Courts 51 70 60 50 1091 City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures Fayetteville District Court Division The District Judge is an elected position responsible for the adjudication of all criminal and civil cases. This division provides a forum for the prompt resolution of cases filed. The criminal program is responsible for processing all criminal, traffic, and parking violations filed by area law enforcement agencies: The small claims and civil cases program provides a forum for citizens to file lawsuits to recover money or property valued at $25,000 or less. District Court Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Criminal Cases Filed 21,479 25,525 22,268 23,182 2. Civil Cases Filed 1,924 2,500 2,478 2,500 3. Criminal Trial Settings 13,080 13,500 14,000 15,000 4. Civil Trial Settings 1,924 2,200 2,000 2,100 5. Fines/Costs Assessed $ 4,793,369 $ 5,560,500 $ 5,326,670 $ 5,300,000 6. Interviews Conducted 1,083 550 800 850 7. Persons Assigned Public Service 1,051 485 850 875 8. Hours Public Service Assigned 3,770 4,000 4,000 4,000 9. Court Session/Week (Hours) 20 17 22 22 10. Cases Set for Hearing/Week 25 25 25 25 Economic Development This division assists the Mayor, City Council, Chief of Staff, Department Directors, Division Heads and staff in the execution and implementation of the Fayetteville First Economic Development Strategic Plan. Additionally, this position serves as the primary point of contact for all economic development activities, responses to site selectors/owners/business representatives interested in investing in the City and works towards retaining, recruiting, and expanding economic development opportunities resulting in jobs retention and growth and sales and property tax growth in the City. This division is also responsible for coordinating and facilitating efforts towards the enhancement of the City's workforce and talent pool. This division is directly responsible for the administration of contracted economic development services currently provided by the Fayetteville Chamber of Commerce and StartUp Junkie Consulting. Economic Development Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Net New Businesses Opened within Targeted Industry Sectors* N/A N/A N/A 150 2. Net New Jobs Created within Targeted Industry Sectors and Average wages* N/A N/A N/A 600 3. New Retail/ Service Establishments Opened* N/A N/A 90 100 4. Inquiries from Prospective Companies Received* N/A N/A 20 50 5. Business Retention & Expansion Surveys Completed for Separate Targeted Industry Sectors Quarterly 96 100 105 100 6, Number of Businesses Licensed for the year* 3,488 N/A 3,650 3,750 * New performance measure - prior data not available. 222 City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures Media Services Division This division operates the Fayetteville Government Channel (FGC), the Fayetteville Public Access Channel (FPTV) and the Fayetteville Education Channel. The division also supports the Telecommunications Board and the City Council on communications issues and sees that the Public Access provider contract is fulfilled. The Fayetteville Television Center is equipped, maintained, and configured with technologies suited for government, public access and education television, video production, and public training. FGC keeps citizens informed on local government issues and services and helps create an open and participatory government. FPTV provides citizens a way to effectively exercise their first amendment rights. The Education Channel connects citizens to public school district news, information, and educational programming. This division also supports City Administration with internal and external media and messaging creation that promotes city services. Media Services Demand/Workload 1. FGC Meetings Recorded 2. FGC Programs Produced 3. FGC Total Program Hours 4. FPTV Hours Video Equipment Used 5. FPTV Workshops and Trainings 6. FPTV Internally Produced Programs Cablecast 7. FPTV Externally Produced Programs Cablecast 8. Education Channel Total Program Hours 9. Education Channel Programs Produced Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 369 550 368 380 46 60 51 40 434 580 445 480 15,221 15,748 17,895 17,500 525 623 518 525 1,055 1,021 1,042 1,060 372 554 400 400 2 100 2 5 0 25 0 0 Internal Audit Division This division assists the Mayor, City Council, Department Directors, Division Heads, and staff in realizing a satisfactory operation to safeguard the resources and assets of the City. The Internal Auditor objectively reviews and appraises accounting and operating records and internal controls throughout the City, reports exceptions noted, and recommends practical and economic corrective actions to be taken. This program provides an independent evaluation of City activities in order to promote economy, effectiveness, and efficiency in the City by using sound management principles and by maintaining a high level of public trust and confidence in the City's staff and public officials to deliver desired and needed services. Internal Audit Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Performance Audits 3 4 2. Special Projects 12 14 3. Audit Committee Mtgs. Facilitated 3 3 2 4 8 14 3 3 223 City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures City Clerk/Treasurer Division This division maintains the official records and public documents of the City. It also provides support for the City Council by preparing agendas and recording and transcribing the proceedings of the meetings. Staff maintains the City's Code of Ordinances, works in cooperation with the Washington County Election Commission in planning elections, and maintains the Policies and Procedures Manual for the City. This division maintains the City's Boards and Committees, schedules meetings for city rooms, and maintains a calendar of those meetings. The City Clerk also serves on the Fire and Police Pension Boards, attends the meetings, prepares the agendas and correspondence, and records and transcribes the proceedings of the meetings. City Clerk Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Meetings Attended 362 280 250 275 2. Agendas/Minutes Prepared 105 / 33 105 / 34 105 / 34 105 / 34 3. Ordinances/Resolutions Passed 106 / 253 85 / 235 85 / 250 85 / 250 4. Committee Vacancies/Applicants 57 / 191 70 / 125 60 / 175 60 / 150 5. Meeting Rooms Scheduled 1,371 1,250 1,200 1,200 6. Elections Coordinated 2 0 0 1 7. Permanent Record Retention 368,703 300,000 550,000 550,000 8. Policy & Procedure Changes 6 10 15 10 9. Code of Ordinance Updates 44 45 65 50 224 City of Fayetteville, Arkansas Finance & Internal Services Activity Division Overviews and Performance Measures Chief Financial Officer Division This division's primary purpose is to provide leadership and overall direction to the various divisions within the Finance & Internal Services Department. The Chief Financial Officer (CFO) establishes and directs budget parameters to accomplish the Mayor's overall goals and objectives for the fiscal year, advises the Mayor and/or City Council of citywide financial issues, and provides alternative solutions to financial problems or issues. The CFO is also responsible for the monitoring and management of the current year budget on a day to day basis and provides advice and support to the Mayor and the Chief of Staff on an as needed basis. Human Resources Division This division is committed to attracting and retaining a diverse, highly qualified and high performing multi - generational workforce. A diverse and highly talented workforce will support the delivery of excellent services to the citizens of Fayetteville. Staff will administer a competitive total rewards package and support a work environment that is safe, healthy and enriching. Polices and practices will be administered and effectively communicated to support the City in meeting its goals through our most valuable resource - City employees. Human Resources Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. New Hires 143 180 170 175 2. Employees Newly Eligible for 401 & 457 Plans 63 56 61 53 3. Job Applications Processed 5,612 5,800 6,044 6,100 4. Worker's Comp Incidents/Injuries Receiving Medical Treatment 82 100 74 85 Accounting & Audit Division This division provides financial reports and analysis to City Management, City Council, City Departments, and the public and maintains accounting records in accordance with Generally Accepted Accounting Principles for municipal governments. The division provides a system for processing payments for city obligations, payroll, and pension checks; provides monthly financial statements and operating reports; prepares a Comprehensive Annual Financial Report (CAFR) that meets requirements for the GFOA Certificate of Excellence in Financial Reporting; pays city obligations to maintain a good credit rating and cash availability; maximizes earnings on investments in compliance with applicable State laws and city ordinances and resolutions; oversees bond issuance and compliance; processes payroll and pension checks; maintains records for wages and withholdings; reports payroll information to other governments; and oversees the annual audit. Accounting & Audit Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. External Audit and CAFR 1 1 1 1 2. Funds/Account Groups Maintained 31 29 31 31 3. Financial Statements/Ledgers 26 26 26 26 4. Bond Issues Outstanding 10 10 11 10 5. Payrolls Prepared 31 30 30 30 6. Pension Distributions Processed 24 24 24 24 225 City of Fayetteville, Arkansas Finance & Internal Services Activity Division Overviews and Performance Measures Budget & Information Management Division This division is responsible for preparing and monitoring the City's Annual Budget and Work Program, preparing the biannual update to the City's Capital Improvements Program, and ensuring the funds are expended/expensed as appropriated by City Council. Additionally, the division performs special duties and conducts special studies as requested by the Chief Financial Officer, the Mayor, and the City Council. Finally, the division reviews performance measures and quarterly reports submitted by other city divisions to ensure the accuracy of the listed statistics relating to the budgeted performance measures. Budget & Information Management Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Budget Submissions Reviewed 101 115 96 96 2. CIP Submissions Reviewed 92 86 153 103 3. Programs Reviewed: Budget to Actual - Monthly 128 115 128 130 4. Budget Amendments Processed 487 550 405 450 5. Funds Reviewed 24 20 24 24 Facilities Management Division This division maintains city -owned buildings to provide safe and sound environments, electrical systems, heating and air conditioning systems, and plumbing systems. The division performs janitorial and other services on city owned facilities by maintaining cleanliness inside as well as the exterior. Other duties are keeping grounds in presentable fashion, safe entrance and egress to each building, securing of the facilities, and setting up for various functions. The oversight of contracted services is also included in this division to ensure the projects are on time, within budget, and meet industry quality tolerances. Facilities Management Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. City -owned Buildings 61 60 63 64 2. City Buildings Maintained 49 47 50 51 3. Buildings Maintained (Square Feet) 348,177 353,625 382,125 388,625 4. City Buildings Janitorial Services 12 13 13 13 5. Janitorial Services (Square Feet) 164,659 170,659 177,659 177,659 6. Service Request 489 500 950 1,000 7. Projects 40 40 50 45 8. Managed Contracts < 20,000 62 70 74 25 9. Managed Contracts > 20,000 6 5 9 20 10. Preventative Maint. Inspections 382 386 391 395 226 City of Fayetteville, Arkansas Finance & Internal Services Activity Division Overviews and Performance Measures Purchasing Division This division is responsible for assisting in the purchase of all supplies and acquiring construction and miscellaneous services for all city departments in accordance with State and Federal statutes, city ordinances, and proper purchasing procedures, as well as disposing of surplus city property. This division also manages the City's insured and self -insured programs. Management of the insured program includes the evaluation of insurance needs, the purchase of insurance policies, and coordination of all losses. Management of the self -insured program includes the judgment and damages from which all third -party liability and city property damages under deductibles or uninsured are paid. Purchasing Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Formal Bids/RFPs/RFQs Requested 75 75 100 100 2. Purchase Orders Issued 788 530 700 700 3. Insurance Claims Processed 88 75 78 83 4. Purchasing Card Transactions 17,621 18,500 17,500 17,500 5. Purchasing Card Volume $ 12,1 12,416 $ 13,000,000 $ 12,000,000 $ 12,000,000 6. Bid/RFP/RFQ Volume $ 25,305,559 $ 20,000,000 $ 20,000,000 $ 70,000,000 Information Technology Division This division provides Information Technology (IT) and Geographic Information Systems (GIS) support for city divisions across 53 locations. Currently, the division supports approximately 800 user accounts, 500 personal computers, 80 network infrastructure devices, 100 servers, 500 desktop phones, 325 wireless devices, 2 Call centers, 55 Call handlers, and 260 printers. IT strives to ensure technology requests and projects are implemented in accordance with citywide goals and initiatives. IT focuses on implementing processes and procedures to ensure the effective and economical use of IT resources, while improving staff efficiency and improving services to the citizens of Fayetteville. Staff makes every effort to operate equipment to its maximum useful life but also replaces equipment when needed to ensure optimal efficiency. To manage the replacement of technology items, staff maintains an accurate inventory and standardized replacement schedule for technology -based products. GIS provides geographic information and geographic data management services to all city departments. The City's GIS operates to help analyze city infrastructure and assist citizens and employees in making informed decisions regarding existing conditions and future needs. Specific services include system integration strategies, software and data needs analysis, software support, map production, interactive map web pages, and geographic database management. GIS provides key services related to the management of public infrastructure assets, including transportation, water, and wastewater. The performance measures for the division are based on service requests. End users submit service requests through a centralized help desk and are either assigned a work order ticket or assigned to a project manager. Information Technology Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Service Requests - Desktop 1,368 2,000 2,000 2,100 2. Service Requests - Network 536 750 750 750 3. Service Requests -Application 1,158 1,500 1,300 1,700 Systems 4. Service Requests - Fire 164 400 275 300 5. Service Requests - 350 280 350 Telecommunications 254 6. Projects 54 50 73 78 227 City of Fayetteville, Arkansas Police Activity Division Overviews and Performance Measures Central Dispatch Division This division is a 24-hour operation, which provides emergency and non -emergency call taking and dispatching for police, fire, and city services, as needed. The center is also the primary answering point for Fayetteville 9-1-1 calls, which includes transferring emergency calls to the appropriate agencies. Central Dispatch Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Total Calls for Service 60,459 63,000 60,100 61,400 A. Police 47,646 49,600 46,300 47,400 B. Fire 10,368 10,400 11,300 11,500 C. Citywide 2,445 3,000 2,500 2,500 2. Police Self -Initiated Calls 60,645 65,000 53,206 54,000 3. Telephone (Minus 9-1-1) 140,911 152,250 140,000 141,000 4. 9-1-1 Calls 42,634 47,000 42,000 43,000 5. Average 9-1-1 Calls per Day 117 128 115 117 Police Department This department provides patrol and investigative services including detection and suppression of criminal activity, traffic enforcement, accident investigation, and initial and follow-up investigations concerning drug related crime/intelligence reports from the Patrol Program, other law enforcement agencies, and the general public. The department also provides for administrative control, logistical support, policy setting, and decision making relative to all aspects of the department's operations. Staff provides clerical support for data entry of all cases, tickets, accidents, and arrest narratives as well as collecting the bonds and fines assessed through the Fayetteville District Court. The department's CALEA accreditation process ensures efficient use of resources and improves delivery of services to the community. Police Demand/Workload 1. Calls for Service 2. Code "0" (Officer not Available to Respond) 3. Emergency Response - Minutes 4. Traffic Accidents 5. Traffic Accidents Fatal/Injury 6. Tickets Issued 7. Warnings Issued 8. Arrests Made 9. DWI Arrests 10. Patrol Drug Arrests 11. Investigative Cases Assigned 12. Annual Crime Rate per 1,000 (Local) 13. Drug Task Force Drug Cases Actual 2016 47,646 Budgeted Estimated 2017 2017 49,600 46,300 Budgeted 2018 47,400 237 155 118 140 6:01 5:20 6:04 6:00 3,553 3,300 3,164 3,200 7/218 3/190 6/196 5/200 11,327 13,700 10,540 11,000 13,337 16,190 14,220 14,000 4,341 4,140 4,150 4,200 863 900 786 800 1,555 1,650 1,166 1,200 1,092 1,400 1,300 1,300 57.90 55.00 56.80 57.00 823 870 420 460 228 City of Fayetteville, Arkansas Fire Activity Division Overviews and Performance Measures Fire Department This department responds to all types of hazards encountered by citizens including fires, situations of entrapment, emergency medical calls for service, and hazardous materials incidents. The department's goal is to arrive on scene of every emergency in 6 minutes or less, 90% of the time. This department is responsible for public education, code enforcement/building inspections, and fire origin/cause investigations with the following goals: to investigate 100% of all fires; inspect 6,500 commercial occupancies in addition to the state mandated inspections; and reach 20,000 children and adults annually with seasonal safety messages and training. All personnel are provided with effective and realistic training based on fire and medical service standards, information analysis, and emergency response demands. The hazardous materials response program was established through an inter -local co- operation agreement between the City of Fayetteville and all cities, towns and rural areas within Washington County. Fire Demand/Workload 1. Total Calls for Service A. Fire Responses B. EMS Responses C. Rescue Responses D. Other Responses 2. Fire Emergency Responses <6 Minutes - Goal: 90% 3. Total Inspections - Goal: 6,500 4. Educational Contacts - Goal: 20,000 5. Total Investigations 6. Training Hours - Goal: 24,276 7. Hazmat Responses Actual 2016 10,457 532 7,449 665 1,811 Budgeted 2017 11,253 433 8,106 596 2,118 Estimated 2017 11,253 433 8,106 596 2,118 Budgeted 2018 12,000 612 8,544 768 2,076 62% 64% 64% 64% 813 1,500 1,500 1,500 8,332 12,000 12,000 9,000 81 95 95 100 14,282 15,300' 15,300 30,940 233 210 210 250 229 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Development Services Director Division This division makes certain that as the community continues its rapid expansion in both its regulatory framework and its vision for the future, that the developers, builders, and business entrepreneurs investing and building in the community are treated fairly, with consistency, and with predictability through the community's development review and approval process. The role of this program is to cross divisional and departmental lines of authority when issues conflict and to create a more seamless regulatory framework. Development Services Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Newly Issued Business Licenses 473 400 425 450 2. Annual License Renewals 3,049 3,783 3,365 3,450 3. % of Annual License Renewals 99 100 100 100 4. Inactive/Denied Licenses 1,496 2,000 1,880 2,250 Sustainability & Resilience Division This department is focused on guiding the City towards becoming a resource efficient community of livable neighborhoods that meets present needs while providing opportunities to support the long term health, well-being, and prosperity of future generations. The department develops and implements policies and projects that can be quantified through a triple bottom line accounting framework focused on social, environmental and financial performance metrics. The department also provides support and research services to other city departments and divisions and the City Council. Sustainability & Resilience Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Policy Analysis and Ordinance Adoption 9 5 6 6 2. Bicycle and Pedestrian Projects, Programs, and Initiatives* 15 65 18 20 3. Infra -Division Projects and Collaborations 10 13 14 12 4. Energy Efficiency and Renewable Projects 8 3 9 6 5. Grant and Award Applications 5 7 6 5 * The tracking methodology of Bicycle and Pedestrian Projects, Programs, and Initiatives changed from tracking individual events to groups/types of events. 230 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Building Safety Division This division promotes and protects the health, safety, and welfare of the citizens of Fayetteville by assuring that buildings are designed and constructed in accordance with current local, state, and federal construction codes. The division serves the community by performing inspections and consultations on -site and investigating complaints from the public. The division is also responsible for maintaining a building code reference library, archiving of construction documents, and posting construction -related information and statistics to the city website. Building Safety Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Building Permit Applications Submitted 1,222 1,145 1,154 1,145 2. Building Permits Issued 1,107 1,053 1,015 998 3. Other Permit Applications Submitted 3,948 4,784 4,272 4,114 4. Inspections Performed 29,376 19,535 29,142 29,429 5. Square Feet Constructed/Altered 2,969,508 3,810,745 1,867,460 1,858,450 6. Single Family Detached Permits Issued 485 428 423 418 City Planning Division This division manages the administration and enforcement of zoning and development regulations for the City and its planning area; provides professional services and advice to the Mayor, the City Council, the Planning Commission, committees, and other city divisions involved in growth management; processes all land use activity and reviews building permits to ensure compliance; performs field analysis and inspection; formulates recommendations; responds to public inquiries and complaints; and issues violation notices when necessary. As growth continues at high rates, funds are organized to support the essential functions necessary to comply with notification requirements, public hearings, research, and reporting activities. Increased efficiency, productivity, and consistency are priorities for this program. City Planning Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Public Meetings & Agendas Sessions 105 110 100 100 2. Development Consultant Meetings/Staff Hours 394 / 394 400 / 400 470 / 470 4001400 3. Planning Reports 587 450 450 450/450 4. Violations Reported 1,688 1,000 1,000 1,000 5. Building Permits Reviewed/Staff Hours 1,182 / 592 1,200 / 600 1,300 / 650 1,200 / 600 231 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Engineering Division This division is responsible for all in-house professional engineering design services and provides contract management of outside engineering and construction services; design review and oversight of waterline, sanitary sewer, storm sewer, drainage, sidewalk, and street projects; and engineering design criteria and specifications for all infrastructure work within the City. Staff provides technical review of all subdivisions, lot splits, and small and large scale developments for compliance with the City's design criteria. As a participant in the National Flood Insurance Program, this division provides flood hazard program administration and plan review, as well as EPA Phase II NPDES stormwater and erosion control program development and permit compliance. The Trails Coordinator housed in the division is responsible for planning design, permitting, and other tasks related to trail construction. Other services include acquiring property, easements, and rights -of -way as required by various capital improvements, maintaining the records of city properties, easements, and rights -of -way, providing services for the sale or purchase of property, providing inspection and construction management services for projects designed and/or constructed by city staff, and ADA review for compliance for pedestrian safety on sidewalks and driveways. This division also maintains records for subdivisions, utilities, and other city -related maps and provides administration of the Right -of -Way Acquisition and Public Construction programs. Engineering Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Construction Plan Reviews 2. Grading Permits Issued 3. Floodplain Development Permits Issued 4. Construction Projects Inspected 5. Residential Subdivision Final Plats 6. Residential Subdivision Final Plats - Number of Lots 7. Sidewalk Inspections 8. City Design Projects Completed 9. Projects Requiring Acquisition of Easements and ROW 10. Number of Appraisals 11. Easement/ROW Acquisitions 12. Trail Projects 13. Trail Miles Designed 408 617 460 500 82 113 115 120 21 8 4 7 115 113 117 120 8 8 10 10 309 300 350 350 1,650 1,792 1,800 1,850 14 12 18 15 20 25 21 24 12 11 10 12 110 178 80 90 6 8 8 6 3 7 3 3 232 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Community Resources Division This division is responsible for administering the costs and charges related to the planning and implementation of community development projects funded in whole or in part by the Community Development Block Grant (CDBG). The division provides assistance for low and moderate income homeowners through the housing rehabilitation/repair program and addresses conditions that threaten the immediate health or safety of the occupants; administers the homeowner component of the Redevelopment Program; and provides assistance for low to moderate income homeowners in meeting the requirements of city codes. Funding is provided for taxi coupons for the elderly, as well as transportation assistance for low to moderate income citizens of the community. In addition the CDBG program provides funding for non -profits in the community. The division also seeks to enhance the health, safety, and general welfare of neighborhoods and citizens through efficient and effective city code enforcement. All actions are conducted in a responsive and fair manner focusing on customer service and public awareness, while respecting the property rights of citizens. This is accomplished by certified Code Compliance Officers patrolling designated areas of the City on a rotating basis, as well as responding to complaints filed by citizens in reference to possible code violations. If violations are found through the inspection process, established program procedures are implemented to correct the violation. Community Resources Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Public Hearings 1 2 2 2 2. CDBG & HOME Applications 2 1 2 2 3. Sub -Recipient Monitoring 3 2 2 1 4. Audit/Monitoring Resolution 0 0 1 0 5. Related Statutory Compliance 0 0 0 0 6. Sub -Recipient Applications Requested 16 15 15 15 7. CDBG Project Inspection Visits 0 50 50 50 8. Housing Project Specifications/Bids 0 40 10 20 9. CDBG Service Requests 7 2 2 2 A. Service Requests w/Cases 7 2 2 2 10. Applications for Federal Assistance for Violations Received 7 2 2 3 11. Taxi Coupons Issued 11,969 3,600 13,000 13,000 12. Requests for Applications 82 60 75 75 13. Code Compliance Service Requests 3,327 3,000 3,000 3,000 A. Service Requests w/Cases 1,324 1,400 1,400 1,500 233 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Animal Services Division This division provides a facility for handling animals, processing redemptions and adoptions, and educating the public regarding responsible animal ownership. The division provides 24-hour emergency and rescue services and enforces the Arkansas Rabies Control Act and City Ordinances. The division provides a clinic staffed with a veterinarian that allows for the animals adopted from the shelter to be spayed or neutered, thus complying with State law that all adopted shelter animals are sterilized. The clinic also provides for the medical needs of sheltered animals and the prompt treatment of injured or ill animals rescued after hours as the veterinarian is on call 24-hours a day. Animal Control staff assists the prosecutor's office in prosecuting animal abuse cases by writing official reports and by being trained in animal related investigation skills. Animal Services Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Fayetteville Strays Sheltered 1,625 2,200 2,000 2,000 2. Fayetteville Surrenders Sheltered 531 740 530 530 3. Citizen Calls 6,680 8,100 6,500 6,500 4. After Hours Emergency Reponses 875 1,200 915 950 5. Animal Bite Investigations 69 100 75 75 6. Animal Cruelty Investigations 401 500 400 400 7. Citations Issued 95 75 75 75 8. Adopted Animals Sterilized 997 1,400 1,100 1,100 234 City of Fayetteville, Arkansas Transportation Services Activity Division Overviews and Performance Measures Transportation Services Division This division manages and coordinates construction and maintenance of (ghts-of-way, streets, sidewalks, trails, drainage, and traffic control within the City. Also managed by this division are the In -House Pavement Improvement Project, the Sidewalk Improvement Project, and the Trail Development Project, which are funded in the City's Sales Tax Capital Fund. Transportation Services Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. ROW Brush/Tree Trimming - Hours 2. ROW Mowing - Hours 3. ROW Litter Removed - Tons 4. Street Sweeper Debris Removed - Tons 5. Asphalt Overlay - Miles 6. Street Maintenance/Repairs - Hours 7. Drain Pipe Installation - Feet 8. Drainage Projects Completed 9. Street Striping - Contracted Linear Feet 10. Traffic Signals Maintained 11. Street/Trail Light Maintenance - Hours 12. Trail Construction - Miles 13. Bridge Construction 14. Sidewalk Construction - Feet 15. Curb Construction - Feet 16. ADA Access Ramps to Install 3,474 4,3UU 4,3UU ),UUU 5,347 5,300 5,300 5,300 21.65 25.00 25.00 25.00 754 1,450 1,450 1,450 14.69 10.00 10.00 14.00 8,321 8,700 8,500 8,700 2,985 4,500 4,500 4,500 175 120 177 175 235,159 350,000 250,000 250,000 125 125 125 125 1,121 900 900 1,000 3.31 4.27 3.00 3.34 4 4 6 3 13,146 10,500 10,500 15,000 10,177 8,500 8,500 10,000 43 36 26 36 Parking Management Services This division implements parking rules and enforces parking regulations for the Downtown and Entertainment Districts and Residential parking program. The division is responsible for increasing public awareness of ordinances which regulate parking and responding to the needs of citizens regarding inquiries and complaints concerning parking matters. The division also manages event parking for the Walton Arts Center (WAC) shows and oversees the City's special events permits process. Parking Management Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Citations Issued 24,877 21,500 22,000 21,500 2. Spaces Managed 2,872 2,890 2,872 2,876 3. Special Events Permits Processed 64 70 80 90 4. WAC Events Staffed 100 110 112 115 5. Total Revenue $ 1,750,744 $ 1,800,000 $ 1,853,534 $ 1,927,620 235 City of Fayetteville, Arkansas Transportation Services Activity Division Overviews and Performance Measures Fleet Operations This division is responsible for the maintenance and replacement of vehicles and equipment to ensure the fleet is safe and will perform properly during operation. The total fleet size of 674 vehicles consists of 54 emergency response, 39 administrative support, 36 solid waste/recycling, 118 off -road, 180 light/medium/heavy duty trucks, 94 miscellaneous equipment, and 154 non -motor pool units. In-house maintenance is supported by sublet operations such as major air conditioner and automatic transmission repairs and accident repair/refinishing. Fleet Operations Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Repair Requests 5,011 5,485 4,965 5,200 2. Vehicle/Equipment Repair Hours 13,269 20,794 14,110 20,000 3. Preventive Maintenance Service/Inspections 1,431 1,411 1,535 1,600 4. Preventive Maintenance Generated Repairs 590 960 548 700 5. Road Failures 306 390 352 390 236 City of Fayetteville, Arkansas Parks & Recreation Activity Division Overviews and Performance Measures Parks & Recreation Department The department manages city parks and recreational programs to provide a safe and diversified park system that encourages community pride, visionary planning and operations, and environmental stewardship. Recreational programs managed by staff include youth softball and soccer, girls softball, adult softball, kickball, co-ed volleyball, summer camps, special events and a race series. The Yvonne Richardson Community Center (YRCC) promotes a diversified recreational, educational, and social program for the community. The department partners with several special interest groups in the use of city recreational facilities to meet the needs of citizens. The community gardens and volunteer programs are integral components of the work plan. Staff plans and executes the expenditure of a 1 % Hotel, Motel, and Restaurant (HMR) tax for construction, development, and maintenance of parks. The department manages a comprehensive tree preservation and planting program, as well as administrates the Tree Preservation and Park Land Dedication Ordinances. Parks & Recreation Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Park Sites/Acreage Maintained 69 / 3,767 69 / 4,352 69 / 3,771 70 / 3,778 2. Trail Miles Maintained - Hard/Natural Surface 44 / 33 46 / 34 47137 50 / 38 3. Park & Trail Volunteer Hours 10,004 11,000 10,500 11,000 4. Recreation Program Participants 10,780 10,234 9,500 10,500 5. Race Series Events/Participants 8 / 3,583 6 / 3,275 7 / 3,290 6 / 4,100 6. Gulley Concert Attendance 6,775 6,300 7,800 7,000 7. YRCC Programs or Events/ Participants 20 / 17,094 25 / 25,000 20 / 21,000 20 / 21,000 8. Swimming Pool Attendance 22,621 25,000 19,565 21,000 9. Daily/Season Fishing & Boating Permits Lake Fayetteville 3,682 2,400 4,207 4,250 10. Daily/Season Fishing & Boating Permits Lake Sequoyah 1,944 1,900 1,900 1,950 11. Escrow Trees Planted 39 28 44 146 12. Preservation Acres/Mitigation Trees 233 / 1,573 50 / 650 40 / 1,970 137 / 1,772 237 City of Fayetteville, Arkansas Business -Type Activity Division Overviews and Performance Measures Utilities Director Division This division is responsible for the management of the Water & Sewer Maintenance and Wastewater Treatment Plant Divisions as well as various capital improvement projects within the Water & Sewer Fund. Program outcomes relate to drinking water quality, environmental protection, customer services, and adequate infrastructure. Departmental performance includes intangible and tangible measures with key indicators coming from customer surveys, quarterly accomplishments, project advances, and issue resolutions. The project management team is also included in this division. Demand/Workload 1. Manage the asset conditions, capacity of the public infrastructure system, regulatory compliance, and capabilities of the workforce. 2. Evaluate the rate structure to determine if it is going to support the financial needs of the water and wastewater systems. 3. Incorporate the master water study and master wastewater study findings into a capital program and ensure that these projects are carried out in a timely manner. 4. Assess impacts of growth and expansion upon infrastructure and structure capital programs to meet the growth and expansion. 5. Continue to implement the small water main replacement program to eliminate undersized and deteriorated piping using the boring machine. 6. Develop the first line supervisors to understand their role in the bigger picture of serving the public. Utilities Financial Services Division This division provides billings to utility customers on a monthly basis and the collection of revenue for the City. The utility billings include charges for water, sewer, fire protection, trash and recycling, and related service charges. Over 42,000 utility accounts are billed monthly. The division collects utility bill revenues, impact fees, court fines, building permit fees, HMR tax payments, and parking tickets. Staff reconciles revenue on a daily basis. This division is also responsible for accounting related work that needs to be done for the Water & Sewer Fund. Utilities Financial Services Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Utility Bills Processed 497,700 499,750 500,290 502,880 2. On/Off/Internal Orders Processed 33,236 34,250 34,612 34,700 3. New Accounts Added 704 550 1,024 675 4. Utility Payments Processed 475,707 475,000 481,596 480,000 5. Utility Deposits Processed 7,550 7,900 7,520 7,600 6. Other Cash Receipts Processed 119,639 115,100 117,430 117,500 7. Call Center Calls Processed 54,649 56,900 55,096 55,250 8. Total Utility Customers Billed 44,116 45,290 45,777 45,900 238 City of Fayetteville, Arkansas Business -Type Activity Division Overviews and Performance Measures Water & Sewer Maintenance Division This division manages the operations, maintenance, and safety of the water distribution system, water storage tanks and pump stations, sewer mains and manholes, meter reading and maintenance, backflow prevention, both wastewater treatment plants, and new service connections. Water & Sewer Maintenance Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Water Leaks Repaired 622 590 610 630 2. Water Line Constructed - Feet 12,900 11,500 6,700 6,000 3. Fire Hydrants Repaired/Installed 76 75 80 90 4. Water Pumped (Average MGD) 15.0 13.0 14.0 14.0 5. Sewer Lines Cleaned - Feet 791,440 600,000 650,000 700,000 6. Sewer Lines Replaced/Sliplined - Feet 12,007 12,500 12,500 12,000 7. New Water Connections Made 228 240 240 230 8. New Sewer Connections Made 93 165 150 140 9. Meters Read 497,008 502,000 502,000 503,000 10. Meters Installed 762 630 720 700 11. Meter Accounts 43,145 42,820 43,350 43,500 12. Meters Tested 1,492 1,500 1,500 1,600 13. Backflow Devices Tested 100 163 165 400 Wastewater Treatment Division This division manages the operations, maintenance, safety, and compliance of the wastewater treatment facilities, lift stations, and the Biosolids Management Site. Additionally, this division monitors and maintains the Woolsey Wet Prairie Wetlands site. Wastewater Treatment Demand/Workload 1. Average MGD Treated 2. Average BOD Loading (Ibs./day) 3. Average TSS Loading (Ibs./day) Actual Budgeted 2016 2017 11.10 0 29,377 0 22,923 0 Estimated Estimated 2017 2018 11.60 12.10 29,850 30,350 23,400 23,900 Airport Services Division This division manages the Fayetteville Municipal Airport (Drake Field) to FAR Part 139 Standards, administers Federal and State Aviation Grant funding, and oversees capital development projects, the self -serve fuel facility, tenant leases, and the FBO. Airport Services Actual Budgeted Estimated Budgeted Demand/Workload 2016 2017 2017 2018 1. Fuel Dispensed (Gallons) 368,382 366,800 351,000 360,000 2. Number of Operations (Landings/Take Offs/Taxi) 24,024 22,000 22,700 23,000 239 City of Fayetteville, Arkansas Business -Type Activity Division Overviews and Performance Measures Recycling & Trash Collection Division This division provides for the collection, transportation, disposal, processing, and marketing of trash and recyclables generated within the City. In addition to the commercial and residential collections of trash, recyclables, and yard waste, the division also administers other services including bulky waste curbside collection, ward bulky waste clean ups, an Adopt -a -Street litter program, apartment recycling, and special event trash and recycling services. Educational programs are provided and include the Recycling Something Marketing/Education campaign designed to create behavior change towards more sustainable behaviors. Recycling & Trash Collection Demand/Workload 1. Residential Accounts - Apartment - Individual Meter 2. Commercial Accounts - Lodal 3. Commercial Accounts - Carts 4. Commercial Accounts - Cardboard 5. Commercial Accounts - Recycling Bins 6. Commercial Accounts - Dumpster Recycling 7. Apartment Recycling- Units 8. Dumpster Lease 9. Residential Carts Collected 10. Residential Exemptions/Door Service 11. Total Drop Box Loads Pulled 12. Recycling Tonnage Diverted 13. Drop -Off Brush - Cubic Yards 14. Drop -Off Grass - Cubic Yards 15. Drop -Off Leaves - Cubic Yards 16. Curbside Yard Waste - Tons 17. Compost Sold - Cubic Yards 18. Mulch Sold - Cubic Yards Actual Budgeted Estimated Budgeted 2016 2017 2017 2018 8,174 8,300 8,400 8,450 1,583 1,580 1,600 1,610 755 770 760 770 209 205 220 225 320 315 335 340 25 28 25 28 1,381 1,400 1,850 1,950 1,069 1,040 1,085 1,085 21,948 22,000 22,100 22,500 141 200 146 150 3,784 3,900 3,700 3,800 6,413 6,150 6,440 6,500 13,828 15,000 15,600 16,000 1,014 1,200 1,100 1,200 4,356 4,600 4,700 4,700 2,992 2,500 2,700 2,700 2,988 2,700 3,100 3,100 5,631 4,500 5,000 5,500 240 § § �� \\ �f \{ } z \ } = � $ \ k j § � \\ {/. }\ k �} An 2° — E 2 � \ . . .j CL - �[ ! 0 o , \ , / y _ \) k \ 2 § ) j \ ( § ) § - - a 0 § 3 - �_ j \ } � E o L k E © o EE %{ 0 t g [_ ! 2 LL-© \ a J \ u -E ] LL k \ } } \ } If!OD = � k Q ® § - _» k )/ ; )g \ §) 5 $ Q ® 1 - k / �E f \} ) . \ R 2 a a) \ ) ) 241 Officials of the City of Fayetteville, Arkansas Elected Officials Mayor Lioneld Jordan 479.575.8330 mayor@fayetteville-ar.gov Ward 1, Position 1 Adella Gray 479.442.4958 Wardl_posl@fayetteville-or.gov Ward 1, Position 2 Sarah Marsh 479.442.3095 Wordl_pos2@fayetteville-ar.gov Ward 2, Position 1 Mark Kinion 479.521.7632 Ward2_posl @fayetteville-ar.gov Ward 2, Position 2 Matthew Petty 479.442.5536 Ward2_pos2@fayetteville-ar.gov Ward 3, Position 1 Justin Tennant 479.973.5202 Ward3posl @fayetteville-ar.gov Ward 3, Position 2 Sarah Bunch 479.442.3535 Ward3_pos2@fayetteville-ar.gov Ward 4, Position 1 John La Tour 479.442.4612 Ward4_posl @fayetteville-ar.gov Ward 4, Position 2 Alan Long 479.442.5415 Ward4_pos2@fayetteville-ar.gov City Attorney Kit Williams 479.575.8313 kwilliams@fayetteville-ar.gov City Clerk/Treasurer Sondra Smith 479.575.8323 City—clerk@fayetteville-ar.gov District Judge William A. Storey 479.587.3590 wstorey@fayetteville-ar.gov Management Staff, Executive Staff Chief of Staff Don Marr 479.575.8330 dmarr@fayetteville-ar.gov Police Chief Greg Tabor 479.587.3565 police@fayetteville-or.gov Fire Chief David Dayringer 479.575.8365 fire@fayetteville-ar.gov Senlor Del2artmeni Directors Chief Financial Officer Paul A. Becker 479.575.8330 pbecker@fayetteville-ar.gov Communications & Marketing Director Susan Norton 479.575.8330 snorton@fayetteville-ar.gov Development Services Director Garner Stoll 479.575.8265 gstoll@fayetteville-ar.gov Parks & Recreation Director Connie Edmonston 479.444.3471 parks_and_recreation@fayetteville-ar.gov Sustainability & Resilience Director Peter Nierengarten 479.575.8272 pnierengarten@fayetteville-ar.gov Transportation Services Director Terry Gulley 479.575.8228 transportation@fayetteville-ar.gov Utilities Director Tim Nyander 479.575.8330 tnylander@fayetteville-ar.gov Division Heads Accounting Director Marsha Hertweck 479.575.8281 accounting@fayetteville-ar.gov Airport Services Manager Summer Fallen 479.718.7642 sfallen@fayetteville-or.gov Billing & Collection Manager Cheryl Partain 479.521.1258 cpartain@fayetteville-ar.gov Budget Director Kevin Springer 479.575.8347 budget_research@fayetteville-ar.gov Building Safety Director Mark Whitaker 479.575.8252 mwhitaker@fayetteville-ar.gov City Engineer Chris Brown 479.575.8206 engineering@fayetteville-ar.gov City Prosecutor Brian Thomas 479.575.8377 bthomas@fayetteville-ar.gov Community Resources Director Yolanda Fields 479.575.8260 community_services@fayetteville-ar.gov Director of Economic Vitality Devin Howland 479.575.8221 dhowland@fayetteville-or.gov Director of Media Services Doug Bankston 479.444.3434 dbankston@fayetteville-ar.gov Dispatch Manager Kathy Stocker 479.587.3555 police@fayetteville-ar.gov District Court Administrator Dena Stockolper 479.587.3591 district_court@fayetteville-ar.gov Facilities & Building Construction Mgr. Wade Abernathy 479.575.8363 wabernathy@fayetteville-ar.gov Fleet Operations Superintendent Jesse Beeks 479.444.3495 fleet@fayetteville-ar.gov Human Resources Director Brenda Reed 479.575.8278 human_resources@fayetteville-ar.gov Information Technology Director Keith Macedo 479,575.8320 kmacedo@fayetteville-ar.gov Internal Auditor Steve Dotson 479.575.8261 sdotson@fayetteville-ar.gov Parking Manager Justin Clay 479.575.8280 parking@fayetteville-ar.gov Purchasing Manager Andrea Rennie 479.575.8256 purchasing@fayetteville-ar.gov Recycling & Trash Collection Director Jeff Coles 479.575.8398 recyclingandtrash@fayetteville-ar.gov Water & Sewer Operations Manager Mark Rogers 479.575.8386 mrogers@fayetteville-ar.gov %tK General Fund (1010): Fayetteville Boys & Girls Club Your Media (Public Access Provider) AAANWA (Senior Center) Arkansas Air & Military Museum Seven Hills Homeless Center *NWA Regional Planning *Central Emergency Medical Service Total General Fund Street Fund (2100): Ozark Regional Transit Razorback Transit Total Street Fund Total Outside Agency Funding City of Fayetteville, Arkansas 2018 Operating Budget Outside Agency Funding Actual Budgeted 2016 2017 Estimated Budgeted 2017 2018 $ 225,000 $ 225,000 $ 225,000 $ 225,000 153,570 157,520 157,520 161,580 101,205 98,887 98,887 98,887 23,650 22,700 22,700 24,700 0 253,000 253,000 103,000 51,506 51,506 51,506 51,506 445,895 445,895 445,895 445,895 1,000,826 1,254,508 1,254,508 1,1 10,568 300,000 300,000 300,000 300,000 233,859 250,000 250,000 250,000 533,859 550,000 550,000 550,000 1,660,568 $ 1,534,685 $ 1,804,508 $ 1,804,508 $ * These Outside Agencies Have Interlocal Governmental Agreements. 243 LISTING OF ACRONYMS AAANWA.................................................................... Area Agency on Aging of Northwest Arkansas A&P......................................................................................................................Advertising & Promotion ADA......................................................................................................... Americans with Disabilities Act ADEQ..........................................................................Arkansas Department of Environmental Quality ADH.........................................................................................................Arkansas Department of Health AED....................................................................................................... Automated External Deliberator AEP.......................................................................................................................Arkansas Electric Power AHTD............................................................................ Arkansas Highway Transportation Department AMRR...................................................................................................... Arkansas and Missouri Railroad APS..................................................................................................................... Advanced Public Safety ARFF..............................................................................................................Aircraft Rescue Fire Fighting A/V.......................................................................................................................................... Audio/Visual AVL...............................................................................................................Automatic Vehicle Location BMS.............................................................................................................. Bio-Solids Management Site BWD..........................................................................................................................Beaver Water District CAD................................................................................................................... Computer Aided Design CAFR......................................................................................Comprehensive Annual Financial Report CALEA.............................................. Commission on Accreditation for Law Enforcement Agencies CAT........................................................................................................... Community Access Television CCTV.................................................................................................................. Closed Circuit Television CDBG.........................................................................................Community Development Block Grant CFO........................................................................................................................ Chief Financial Officer CIP..........................................................................................................Capital Improvements Program CMS.........................................................................................................Content Management System CPI...........................................................................................................................Consumer Price Index CPR........................................................................................ Cardiovascular Pulmonary Resuscitation CPU....................................................................................................................... Central Processing Unit DDS..................................................................................................................... Data Security Standards DOT........................................................................................................... Department of Transportation DTF.....................................................................................................................................Drug Task Force DVD........................................................................................................................... Digital Versatile Disc DWI....................................................................................................................Driving While Intoxicated ECM.................................................................................................... Enterprise Content Management EDMS................................................................................. Electronic Document Management System EMS....................................,....................................................................... Emergency Medical Services EMT........................................................................................................ Emergency Medical Technician EPA.....................................................................................................Environmental Protection Agency ERP..............................................................................................................Enterprise Resource Planning ERS.............................................................................................................. Emergency Response Station ERT................................................................................................................ Emergency Response Team FAA........................................................................................................ Federal Aviation Administration FAR............................................................................................................... Federal Aviation Regulation FASB.......................................................................................... Financial Accounting Standards Board FBO......................................................................................................................... Fixed Based Operator FCC.............................................................................................. Federal Communication Commission FEDC.............................................................................. Fayetteville Economic Development Council FEEDC.......................................................Fayetteville Expressway Economic Development Corridor FEMA..................................................................................Federal Emergency Management Agency 244 LISTING OF ACRONYMS, (continued) FGC................................................................................................... Fayetteville Government Channel FHWA.................................................................................................... Federal Highway Administration FOIA............................................................................................................. Freedom of Information Act FPL..................................................................................................................... Fayetteville Public Library FPTV.................................................................................................Fayetteville Public Access Channel FTE............................................................................................................................... Full -Time Equivalent GA................................................................................................................................... General Aviation GAAP................................................................................ Generally Accepted Accounting Principles GASB............................................................................... Governmental Accounting Standards Board GFOA...................................................................................Government Finance Officers Association GHG................................................................................................................................ Greenhouse Gas GIS......................................................................................................... Geographic Information System GPS.................................................................................................................. Global Positioning System HEARTH ................................ Homeless Emergency Assistance and Rapid Transition to Housing Act HMI.............................................................................................................. Human Machine Integration HMR................................. ........... ................................................. ............. .....Hotel/Motel Restaurant Tax HOME..................................................................................................................... HOME Grant Program HR......................................................................................................................,...........,Human Resources HUD........................................................................................................ Housing & Urban Development HVAC...................................................................................Heating, Ventilation, and Air Conditioning IFS.............................................................................................................................Influent Pump Station ILS......................................................................................................................Integrated Library System IP.......................................................................................................................................Internet Protocol IPP......................................................................................................... Industrial Pretreatment Program ISO................................................................................................ International Standards Organization IT.......................................................................................................................... Information Technology LAN............................................................................................................................ Local Area Network LED............................................................................................................................. Light Emitting Diode LEED....................................................................................................... Low energy Electron Diffraction LOPFI .................................................................................................... Local Police and Fire Retirement LPR...................................................................................................................License Plate Recognition MCT................................................................................................................ Mobile Computer Terminal MDT..........................................................................................................................Mobile Data Terminal MGD..................................................................................................................... Million Gallons per Day MLK................................................................................................................................Martin Luther King MMBTU.................................................................................................... One Million British Thermal Units MRF ......................................................................................Materials Recovery Facility MSA............................................................................................................. Metropolitan Statistical Area MUTCD............................................................................... Manual on Uniform Traffic Control Devices MVR.................................................................................................................... Mobile Video Recorder NEA...................................................................................................... National Endowment for the Arts NPDES.......................................................*......,.........National Pollutant Discharge Elimination System NWA............................................................................................................................ Northwest Arkansas NWACC................................................................................. Northwest Arkansas Community College NWAEDD........................................................... Northwest Arkansas Economic Development District NWARPC.............................................................Northwest Arkansas Regional Planning Commission O&M .......................................... a........ ........ ................................................... Operation & Maintenance OCLC....................................................................................................Online Computer Library Center ORT..........................................................................................................................Ozark Regional Transit 245 LISTING OF ACRONYMS, (continued) PA.........................................................................................................................................Public Address PACE..................................................................................................... Property Assessed Clean Energy PAPI.................................................................................................. Precision Approach Path Indicator PC............................................................................................................................... Personal Computer PCI......................................................................................................................... Payment Card Industry PCIDSS........................................................................Payment Card Industry Data Security Standard PEG.........................................................................................................Public/Education/Government PO....................................................................................................................................... Purchase Order PRAB.................................................................................................Parks & Recreation Advisory Board RFID.........................................................................................................Radio-Frequency Identification RFP........................................................................................................................... Request for Proposals RFQ................................................................................................................. Request for Qualifications ROW.................... .................................................................................................................... Right -of -Way RTC.............................................................................................................. Recycling & Trash Collection RTU.......................................................................................................................... Remote Terminal Units SAN........................................................................................................................ Storage Area Network SCADA.......................................................................................Supervisory Control & Data Acquisition SCBA..............................................................................................Self-Contained Breathing Apparatus SSMA......................................................................................................... SQL Server Migration Assistant SNAPS.............................................................................................Special Needs Assistance Programs SQL...............................................................................................................Structured Query Language SSO......................................................................................................................Sanitary Sewer Overflow SSRS........................................................................................................... SQL Server Reporting Services STAR....................................................................................... Sustainability Tools for Assessing & Rating STP....................................................... .... .......... ,....................Surface Transportation Program SUV...............................................................................................................................Sport Utility Vehicle SWEPCO...................................................................................Southwestern Electric Power Company TIF.......................................................................................................................Tax Increment Financing TOD..........................................................................................................Transit Oriented Development TSS......................................................................................................................... Total Suspended Solids TV..................................................................................................................................................Television UDC..............................................................................................................Unified Development Code UPS............................................................................................................ Uninterruptable Power Supply USACE........................................................................................ United States Army Corps of Engineers USDA.......................................................................................United States Department of Agriculture UTV.................................................................................................................................Utility Task Vehicle UV.... ........................................................................................................................................... Ultra Violet VoIP..............................................................................................................Voice over Internet Protocol VR...................................................................................................................................... Video Recorder W&S, W/S........................................................................................................................... Water & Sewer WAC......................................................................................................................... Walton Arts Center WAN............................................................................................................................ Wide Area Network WORK.................................................................................Watershed Conservation Resource Center WWT...................................................................................................................... Wastewater Treatment WWTP................................................................................. YRCC Wastewater Treatment Plant Yvonne Richardson Community Center PZIrl GLOSSARY ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report information on the financial position and operations of a governmental unit or any of its funds. ACCRUAL. Revenue and expenses are recorded when they are incurred. AD VALOREM. A basis for levy of taxes upon property based on value. AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an agent for others. APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes. ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of past transactions or events. BALANCED BUDGET. A budget balanced by fund, means the total anticipated revenues are equal to or exceed the budgeted expenditures for that fund. BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or sold. BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value. BONDED DEBT. The portion of indebtedness represented by outstanding bonds. BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given period and the proposed means of financing them. BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGET DOCUMENT. The instrument used by the budget -making authority to present a comprehensive financial program to the appropriating body. BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the City Council. The message contains an explanation of the principal budget items and recommendations regarding the financial policy for the coming year. CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and have physical presence such as buildings, roads, sewage systems, etc. CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater than five thousand dollars, and estimated life or usefulness of one or more years, including land, interest therein and including constructions, enlargements, and renovations. 247 CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting capital outlay decisions that a government expects to make over a five year period. CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition or construction of designated fixed assets. CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This includes the value of assets that can be converted into cash immediately CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but not yet completed and placed in service. CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set aside for identified expenses, such as salary increases, but for which amounts are uncertain. CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational units. A group of accounts which cover the above as well as travel and training and other miscellaneous services. DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal of maturing bonds, and required contributions to a sinking fund for term bonds. DEBT SERVICE FUND. A governmental type fund used to account for accumulations of resources that are restricted, committed, or assigned to expenditures for principal and interest. DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand data enables decision -makers to adjust services and costs to respond to changes in direction for the service. DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall purpose. In the City of Fayetteville organization structure, each department is comprised of one or more divisions. DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose. DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental hierarchy used by the City. Each Division reports to one or more departments. EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as productivity increases, and that constituents are satisfied with services. ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments and purchase orders that are chargeable to an appropriation. 248 ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly self- supporting by user charges. EXPENDITURE. Under the current financial resources measurement focus (modified accrual basis), decreases in net financial resources not classified as other uses. EXPENSE. An outflow of resources that results in the consumption of net assets by the entity during the reporting period.. FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee. FISCAL YEAR. A 12-month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings, machinery, furniture, and other equipment. Fixed assets depreciate. FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a monopoly or permitting the use of public property, usually subject to regulation set by the governing body. FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities, or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE. Fund equity of a fund or in Governmental Funds, the amount assets exceed liabilities. Unrestricted Fund Balances are available for appropriation. FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved, restricted or designated; the remainder is undesignated Fund Balance. GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not accounted for in another fund. GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an organization. Actual total achievement may be impossible, but the goal is a standard against which to measure progress toward ideal conditions. A goal is a definition of results toward which the work of the organization is directed. GOVERNMENTAL FUND. A generic classification of funds sued to account for activities primarily supported by taxes, grants, and similar revenue sources. 249 GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to aid in the support of a specified function or for the acquisition or construction of fixed assets. INCOME. A term used to represent the excess of revenues earned over the expenses incurred in carrying on an enterprise operation. INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and shared revenues are types of intergovernmental revenue. INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities furnished by a designated department to other departments. Amounts expended by the fund are reestablished from either operating earnings or by transfers from other funds. INVESTMENT. Securities held for the production of income in the form of interest and dividends. LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each Division. LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance. MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting. Revenues are recognized in the period in which they become both available and measurable. Expenditures are recognized at the time a liability is incurred. NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over total expenses. NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not directly related to supplying the basic service by a governmental enterprise. NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of such enterprises. OBJECT CODE. Expenditure classification according to the types of items purchased or services obtained; for example, personnel services, materials and supplies, contractual service, and capital. OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified period of time. It states in measurable and quantitative terms the results to be achieved within a specified time and plans the incremental steps to achieve the goal. OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the fund that makes expenditures. 250 ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit measures, performance budgets are believed to express official and citizen interest in the managerial value of efficiency. PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of service provided. Performance measures include a measurement of Demand, Workload, Productivity, and Effectiveness. PROGRAM. Operating units within a Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is believed to express official and citizen interest in planning and in the effective use of resources. PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be made within a specified period of time in reducing the gap between real conditions and the ideal conditions described in the Program Description. It states in measurable quantitative terms the results to be achieved within a specified time and plans the incremental steps to achieve them. PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of adding more service or savings realized from reductions in service. PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type" funds. Examples are enterprise and internal service funds. RESERVE. An account that records a portion of the fund equity that must be segregated for some future use and which is not available for further appropriation or expenditure. RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have been retained in the fund and that are not reserved for any specific purpose. REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue proceeds. SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other earmarked revenue sources that by law are designated to finance particular functions or activities of government. TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These revenues are used to pay for services or improvements provided for the general public benefit. 251 UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some future use and which is available for further appropriation or expenditure. USER CHARGE. A charge levied against users of a service or purchasers of a product of an enterprise or internal service funds. WORKLOAD. Workload data answers the question about how much service is being provided, as well as how output is meeting service demand. Workload data is also the basis, along with total expenditures, for unit cost or productivity indicators. 252 Acronyms................................................................................ .............................. 244-246 Administrative Procedures to Adjust the Approved Budget ................................... 7-8 Airport Fund (5550): Category Summary ................................................................... 141 Airport Fund (5550): Fund Description................................................................137-138 Airport Fund (5550): Operating Budget..............................................................139-140 Budget Executive Summary ............. ................ ............. .................... .......................... III -XI BudgetFlowchart............................................................................................................. 3 Budget Organizational Structure...............................................................................9-10 BudgetProcess............................................................................................. - BudgetResolution........................................................................................................... 29 CapitalBudget......................................................................................................190-205 Capital Improvement Policy........................................................................................... 6 Capital Improvements Program Directional Information................................182-184 Capital Improvements Program Introduction ........................... ..........177-181 Capital Project Operating Impacts (2018-2022)...............................................206-213 Capital Projects Project Summary Detail...........................................................186-189 Capital Projects Summary........................................................................................... 185 Chart of Fund Types - Governmental.......................................................................... 13 Chart of Fund Types - Proprietary & Fiduciary........................................................... 14 Community Development Block Grant Fund (2180): Category Summary .......51-52 Community Development Block Grant Fund (2180): Fund Description ................. 49 Community Development Block Grant Fund (2180): Fund Summary ..................... 50 Community Overview........................................................ .................................. .... XII-XIX Consolidated Fund - Department - Program Structure ........................................... 11 DebtPolicy........................................................................................................................ 5 DebtPosition................................................................................................................. 214 Debt Service Payment Schedule............................................................................... 218 Debt to Maturity Schedule.......................................................................................... 220 Description of Outstanding Bonds......................................................................215-216 Drug Law Enforcement Fund (2930): Category Summary ........................................ 71 Drug Law Enforcement Fund (2930): Fund Description...... .................................... - 69 Drug Law Enforcement Fund (2930): Fund Summary ................................................ 70 Energy Block Grant Fund (2240): Category Summary .............................................. 59 Energy Block Grant Fund (2240): Fund Description ............................................... -..57 253 Energy Block Grant Fund (2240): Fund Summary....................................................... 58 Expenditure Policy ...................................................................... 4-5 Financial Reporting Policy..................................................................................... Fire Pension Fund (6810): Category Summary .................................................... Fire Pension Fund (6810): Fund Description......................................................... Fire Pension Fund (6810): Operating Budget ...................................................... General Fund (1010): Category Summary .......................................................... General Fund (1010): Fund Description............................................................... General Fund (1010): Fund Summary .................................................................. Glossary........................................................ 6 147 ... 148 27-37 17-25 ..... 26 .......................... 247- 252 HMR Bonds 2014 Capital Project Fund (4570): Category Summary ...................... 119 HMR Bonds 2014 Capital Project Fund (4570): Fund Description ........................... 117 HMR Bonds 2014 Capital Project Fund (4570): Fund Summary .............................. 118 HMR Tax Bonds 2014 Debt Service Fund (3390): Category Summary .....................83 HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Description .......................... 81 HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Summary ............................. 82 Index ............ 253-256 Impact Fee Fund (2300): Category Summary ............................................................ 67 Impact Fee Fund (2300): Fund Description................................................................. 65 Impact Fee Fund (2300): Fund Summary.................................................................... 66 Investment and Cash management Policy..............................................................5-6 Legal Debt Margin Computation............................................................................... 219 List of Elected Officials, Administrative Officials, & Management Staff ................ 242 Library Expansion Bond Fund (3450): Category Summary ........................................ 91 Library Expansion Bond Fund (3450): Fund Description ............................................. 89 Library Expansion Bond Fund (3450): Fund Summary ................................................90 Library Expansion Construction Fund (4150): Category Summary .......................... 95 Library Expansion Construction Fund (4150): Fund Description ............................... 93 Library Expansion Construction Fund (4150): Fund Summary ................................... 94 ManagementAgenda......................................................................................... XX-XXIX Multi -Year Comparison - Adopted Budget Expenditures ........................................ 16 OrganizationalChart................................................................................................... 241 OutsideAgency Funding........................................................ ............. ....................... 243 Overview/Performance Measures -Business Type............................................238-240 254 Overview/Performance Measures -Community Planning & Engineering .....230-234 Overview/Performance Measures -Finance & Internal Services .....................225-227 Overview/Performance Measures-Fire..................................................................... 229 Overview/Performance Measures -General Government & Misc .................221-224 Overview/Performance Measures -Parks & Recreation ......................................... 237 Overview/Performance Measures-Police................................................................ 228 Overview/Performance Measures-Transportation...........................................235-236 Parking Deck Bond Fund (3380): Category Summary ............................................... 79 Parking Deck Bond Fund (3380): Fund Description.................................................... 77 Parking Deck Bond Fund (3380): Fund Summary....................................................... 78 Parking Deck Project Fund (4560): Category Summary .................... 115 Parking Deck Project Fund (4560): Fund Description .............................................. 113 Parking Deck Project Fund (4560): Fund Summary .................................................. 114 Parking Fund (2130): Category Summary ................................................................... 47 Parking Fund (2130): Fund Description........................................................................ 45 Parking Fund (2130): Fund Summary ............................................................................ 46 Parks Development Fund (2250): Category Summary .............................................. 63 Parks Development Fund (2250): Fund Description................................................... 61 Parks Development Fund (2250): Fund Summary ...................................................... 62 Personnel Detail by Activity & Division................................................................164-176 Personnel History by Activity ..................... Personnel History by Funding Source ............ Personnel Summary by Activity (FTE) ............ ..... 163 ...................................................... 158 ....................... 162 Personnel Summary by Funding Source (FTE).......................................................... 156 Personnel Summary by Funding Source (Program)..........................................159-161 Personnel Summary by Organization Chart............................................................. 155 Personnel Variation Summary..................................................................................... 157 Police Pension Fund (6800): Category Summary ..................................................... 145 Police Pension Fund (6800): Fund Description.......................................................... 143 Police Pension Fund (6800): Operating Budget ....................................................... 144 Replacement & Disaster Recovery Fund (4270): Category Summary .................... 99 Replacement & Disaster Recovery Fund (4270): Fund Description .........................97 Replacement & Disaster Recovery Fund (4270): Fund Summary ............................ 98 ReservePolicy................................................................................................................... 5 255 Resolution....................................................................................................................... XXX RevenuePolicy................................................................................................................. 4 Sales Tax Bond Fund (3440): Category Summary.............................................103-105 Sales Tax Bond Fund (3440): Fund Description......................................................... 101 Sales Tax Bond Fund (3440): Fund Summary............................................................. 102 Sales Tax Capital Improvements Fund (4470): Capital Budget ......................106-107 Sales Tax Capital Improvements Fund (4470): Category Summary ...................... 116 Sales Tax Capital Improvements Fund (4470): Fund Description ............................... 9 Sales Tax Capital Improvements Fund (4470): Fund Summary ................................ 89 Sales Tax Construction Bond Fund (4520): Category Summary ............................. 1 1 1 Sales Tax Construction Bond Fund (4520): Fund Description .................................. 109 Sales Tax Construction Bond Fund (4520): Fund Summary ..................................... 110 Schedule of Bonds Outstanding................................................................................. 217 Shop Fund (9700): Category Summary ..................................................................... 154 Shop Fund (9700): Fund Description.......................................................................... 151 Shop Fund (9700): Operating Budget.................................................................152-153 Recycling & Trash Collection Fund (5500): Category Summary .....................135-136 Recycling & Trash Collection Fund (5500): Fund Description..........................131-132 Recycling & Trash Collection Fund (5500): Operating Budget ....................... 133-134 Sources & Uses of Funds................................................................................................. 15 Special State Grants Fund (2230): Category Summary ............................................ 10 Special State Grants Fund (2230): Fund Description ............................................... 138 Special State Grants Fund (2230): Fund Summary ................................................... 118 Street Fund (2100): Category Summary ......................................................................55 Street Fund (2100): Fund Description........................................................................... 53 Street Fund (2100): Fund Summary.............................................................................. 54 TIF Bond Fund (3370): Category Summary.................................................................. 75 TIF Bond Fund (3370): Fund Description....................................................................... 73 TIF Bond Fund (3370): Fund Summary.......................................................................... 74 Transmittal Memo from the Mayor to City Council .............. ....................................... 1-11 Water & Sewer Fund (5400): Category Summary .............................................126-129 Water & Sewer Fund (5400): Fund Description..................................................121-123 Water & Sewer Fund (5400): Operating Budget ............................................... 124-125 256