HomeMy WebLinkAbout242-17 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 242-17
File Number: 2017-0636
FAYETTEVILLE POLICE DEPARTMENT POLICIES:
A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES ON
GROOMING AND UNIFORM REQUIREMENTS AND BODY -WORN CAMERAS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Fayetteville Police
Department Policies 41.3.5, Grooming and Uniform Requirements; and 41.3.8, Body -Worn Camera.
PASSED and APPROVED on 11/21/2017
Attest:
Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 11/27/17
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
-, Text File
File Number: 2017-0636
Agenda Date: 11/21/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
FAYETTEVILLE POLICE DEPARTMENT POLICIES:
A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES ON
GROOMING AND UNIFORM REQUIREMENTS AND BODY -WORN CAMERAS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Fayetteville Police
Department Policies 41.3.51 Grooming and Uniform Requirements; and 41.3.8, Body -Worn Camera.
City of Fayetteville, Arkansas Page 1 Printed on 11/27/2017
Greg Tabor, Chief of Police
Submitted By
City of Fayetteville Staff Review Form
2017-0536
Legistar File ID
1.1/21/2017
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/3/2017 Police /
Police Department
Submitted Date Division / Department
Action Recommendation:
Council approves resolution adopting Fayetteville Police Policies 41.3.5, Grooming and Uniform Requirements and
41.3.8, Body -Worn Camera.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? NA Current Budget $
Funds Obligated $
Current Balance $
Does item have a cost? NA Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
V20140770
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
a 711c
ARKANSAS
MEETING OF NOVEMBER 21, 2017
CITY COUNCIL AGENDA MEMO
TO:
Mayor and City Council
FROM:
Greg Tabor, Chief of Police
DATE: November 2, 2017
SUBJECT: Police Department Policy
RECOMMENDATION:
Council approves resolution adopting Fayetteville Police Policies 41.3.5, Grooming and Uniform
Requirements and 41.3.8, Body -Worn Camera.
BACKGROUND:
The Fayetteville Police Department is currently in the process of reviewing policies and updating
as necessary to make changes as recommended by employees and developing policies to
guide employees in the use of new equipment. Policy 41.3.5, Grooming and Uniform
Requirements, is an existing policy that was approved by the council on October 6, 2015.
Policy 41.3.8, Body -Worn Camera, is a new policy, and it has already been vetted through the
City Attorney's Office.
DISCUSSION:
Policy 41.3.5, Grooming and Uniform Requirements is an existing policy that contains changes
to officers' grooming standards during on -duty exercising and training. A list of department
issued weapons was also eliminated from this policy because the information is recorded within
other police department records. All changes are highlighted. Policy 41.3.8, Body -Worn
Camera, is a new policy that addresses recently purchased technology. The body -worn
cameras will be deployed once this policy is approved.
BUDGET/STAFF IMPACT:
These policies will not have any impact on budget or staff at this time.
Attachments:
Fayetteville Police Policy 41
Fayetteville Police Policy 41
3.5, Grooming and Uniform Requirements
3.8, Body -Worn Camera
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
FAYETTEVILLE POLICE DEPARTMENT
FAYETTEVILLE, ARKANSAS
POLICIES "100CEDURvc AND RULES
Subject: 41.3.5 Grooming & Uniform Requirements
Reference: _
CALEA: 1.3.9 a., b.; 22.2.5; 41.3.4 ,5, 6
I. PURPOSE
Effective Date:
October 6, 20.1.5
Version: 5
No. Pages: 8
The individual officer and the department are often judged by the public depending upon
the personal appearance of the uniformed officers in particular and all employees in
general. Maintaining a professional appearance is critically important to fostering public
trust and confidence in law enforcement. The purpose of this policy is to provide
grooming and uniform standard guidelines for employees of this department, which will
reflect a high standard of professionalism to the public.
II. POLICY
Members of the Fayetteville Police Department shall be neat and clean at all times while
on duty. This policy shall apply to all personnel while representing the department in any
manner. All sworn personnel shall comply with the following grooming and uniform
standards that apply to sworn personnel, unless excluded by the Police Chief due to
special assignments. No member of the department shall wear his or her uniform or any
part of his or her uniform while he or she is on medical light duty, administrative leave or
under suspension. For current uniform specifications refer to the Uniform
Specifications with Photographs and the Quartermaster's Authorized Uniform and
Equipment Lists maintained on the computer network.
III. PROCEDURES FOR SWORN PERSONNEL
All sworn personnel of the Fayetteville Police Department are subject to uniform
inspections on a daily basis by any supervisor. Uniformed personnel are to keep their
uniform neat, clean and free from defects. All authorized uniform items referred to in
this policy are supplied and issued under the Fayetteville Police Department
Quartermaster system, except for the Extreme Cold Weather Cap [CALEA 22.2.5, and
CALEA 41.3.4]. If specified as a department replacement, defective items shall be
replaced through the quartermaster system. Non -uniformed personnel are subject to the
same standards and inspections as uniformed personnel. Officers replacing items through
the quartermaster system must submit a "Uniform and Equipment Replacement Form"
signed by their supervisor. Failure to maintain appearance standards will be noted on
your annual evaluation. Repeated failure to maintain proper appearance standards could
lead to disciplinary action.
41.3.5 Grooming & Uniform Requirements Page l of 8
IV. GROOMING FOR SWORN PERSONNEL
A. Hair: The Chief of Police retains the right to approve or disapprove of any hairstyle,
which may cause an unfavorable reflection(s) upon the department.
1. Male - Hair shall be neat, clean, trimmed, and shall present a groomed appearance.
Hair will not cover any part of the ears or the collar except the closely cut hair on the
back of the neck. Hair in front will be groomed so that it does not fall below the band
of properly worn headgear. In no case will the bulk or length of the hair interfere
with the proper wear of any authorized headgear.
2. Female — While wearing a uniform, hair shall be worn in a fashion not to create the
risk of injury to them. Hair must not hang loose on or below the collar and must be
able to wear authorized headgear properly.
B. Sideburns: If a member chooses to wear sideburns, they will be neatly trimmed and
tapered in the same manner as his haircut. Sideburns will not extend below the lowest
part of the ear, will be of even width (not flared), and will end with a clean-shaven
horizontal line.
C. Mustaches: A short and neatly trimmed mustache may be worn, but shall not extend over
the top of the upper lip or beyond the corners of the mouth, and shall not protrude more
than one-half inch from the skin surface of the face.
D. Beards and Goatees: The face will be clean-shaven other than the wearing of the
acceptable mustache or sideburns. Beards and goatees are prohibited. Only the Chief of
Police may approve the wearing of beards or goatees.
1. An exception will be given when an officer is training and/or exercising, and the
officer is not wearing the department badge, gun, insignias, uniform or other items,
which make him/her readily identifiable as a police officer.
E. Wigs: Wigs or hairpieces will not be worn on duty except for cosmetic reasons to cover
natural baldness or physical disfiguration. If a wig or hairpiece is worn, it will conform
to department grooming standards.
F. Jewelry:
Male — While wearing a uniform, officers may wear watches and wedding bands.
Medical alert bracelets may be worn with the approval of the Chief of Police. At no
time while on duty will officers be permitted to wear earrings or other ornaments
attached to body.
Female — While wearing a uniform, officers may wear watches, wedding bands and
post earrings which do not protrude from the ear lobe more than 1/4 inch. If the
earrings are worn, the employee will wear one earring in each ear lobe.
G. Tattoos: Tattoos and brands above the collarbone and below the wrists are prohibited.
Officers in uniform and non-uniform assignments are prohibited from displaying any
41.3.5 Grooming & Uniform Requirements Page 2 of 8
tattoo, brand or intentional scarring while on -duty or while representing the department in
any other manner.
1. An exception will be given when an officer is training and/or exercising, and the
officer is not wearing the department badge, gun, insignias, uniform or other items,
which make him/her readily identifiable as a police officer.
2. Any current officer in a unifonned assignment with an existing tattoo or brand that is
visible while wearing the alternate summer uniform or a short -sleeved shirt shall have
the following options:
a. Wear the standard uniform with a long-sleeved shirt,
b. Cover the tattoo or brand with a skin -tone, blue or black patch. A skin -tone,
blue or black patch shall not be an option to cover a tattoo or brand on the
officer's leg(s).
c. Have the tattoo or brand removed at the officer's expense.
3. Officers in non -uniformed assignment shall have the following options to cover any
visible tattoo or brand:
a. Cover with appropriate clothing,
b. Cover the tattoo or brand with a skin -tone, blue or black patch. A skin -tone,
blue or black patch shall not be an option to cover a tattoo or brand on the
officer's leg(s).
c. Have the tattoo or brand removed at the officer's expense.
4. When deemed operationally necessary, officers in undercover assignments may
display tattoos or brands with the approval of the Chief of Police or his/her designee.
H. Body Piercing: Body piercing of the face, head, and mouth not only detracts from a
professional appearance, but also poses a serious risk and potential for injury in a
confrontational situation, and shall not be worn by any officer of the department when
representing the department.
1. With the exception of pierced ears, body piercing of the face, head, and mouth
detracts from a professional appearance and is not authorized for wear by any
personnel when representing the department.
2. Any body piercing, which is not concealed by the authorized uniform or plainclothes,
is prohibited for wear by any personnel when representing the department.
3. When deemed operationally necessary, officers in undercover assignments may
display body piercing with the approval of the Chief of Police.
1. Dental Ornamentation: Officers shall not have dental ornamentation. The use of gold,
platinum, silver or other veneer caps for the purposes of ornamentation is prohibited.
Teeth whether natural, capped or veneered shall not be ornamented with designs, jewels,
initials, etc.
V. UNIFORMS FOR SWORN PERSONNEL
Officers will be required to wear a uniform as authorized by the Chief of Police. Uniform
specifications will be listed in the Quartermaster's Authorized Uniform and Equipment Lists and
will be pictured in the Uniform Specifications with Photographs maintained on the computer
network.
41.3.5 Grooming & Uniform Requirements Page 3 of 8
Class "A" uniforms will be the department issued dark navy color long sleeve shirt and pants
without cargo pockets. Class "A" uniforms will be worn with department issued badge, name
tag, collar brass, whistle chain, two pens/pencils, tie, leather gear, duty boots or shoes and duty
hat when directed by the Chief of Police. The whistle chain will be attached to the right shoulder
epaulet button with the whistle (optional) stored inside the right shirt pocket. Class "A"
uniforms are authorized for day to day patrol activities and special occasions such as ceremonies,
funeral, special events or any other event authorized by the Chief of Police.
Class "B" uniforms will be the department issued dark navy color long, or short, sleeve shirt and
pants with, or without, cargo pockets. Class "B" uniforms will be worn with department issued
badge, name tag, collar brass (if applicable), whistle chain (optional), two pens/pencils, leather or
web -gear duty belt, duty boots or shoes and duty hat or stocking cap (optional). Collar brass will
be worn with the Class `B" uniform short sleeve shirt. Collar brass is not worn on the Class `B"
uniform long sleeve shirt for the rank of sergeant, corporal, or patrolman. The rank of lieutenant
and above will wear collar brass on the Class `B" uniform long sleeve shirt. A black crew neck
type t -shirt will be worn underneath all short sleeve uniforms. A black crew neck t -shirt or mock
neck type shirt will be worn underneath all long sleeve uniforms. Class `B" uniforms are
authorized for day to day patrol activities or any other event authorized by the Chief of Police.
Class "C" uniforms will be the department issued navy color BDU pant and approved
Fayetteville Police Department shirt. Class "C" uniforms will be worn with department issued
web gear, duty boots and baseball cap (optional). Class "C" uniforms are authorized for man
hunts, K-9 call -outs, training involving physical activity or during any other event authorized by
the Chief of Police.
The Chief of Police will authorize special uniforms as necessary (i.e. Administrative Personnel,
Emergency Response Team, Honor Guard, etc.).
A. Duty Belt: Officers will be issued a leather and web -gear duty belt with matching
accessories. Items to be worn on the duty belt consist of holster with gun, double
magazine pouch with magazines, flashlight and flashlight holder, portable radio holder
with radio, handcuff case with handcuffs, keepers, pepper spray holder with pepper spray,
the CEW and holster. The department supplied baton holder and baton is optional. No
sunglasses, keys, knives, or any other items will be worn on the belt unless approved by
the Chief of Police. If authorized to wear the uniform on a "second" job, the
COMPLETE prescribed uniform for the time of year will be worn.
B. Authorized Hat:
1. Duty Hat: To be worn with the Class "A" uniform. Refer to the Quartermaster's
Authorized Uniform and Equipment Lists.
2. Baseball Cap: The baseball cap may be worn with the Class "C" uniform, at the firing
range, manhunts or when otherwise authorized by the Chief of Police. Refer to the
Quartermaster's Authorized Uniform and Equipment Lists.
3. Stocking Cap: To be worn in cold weather. Refer to the Quartermaster's Authorized
Uniform and Equipment Lists.
41.3.5 Grooming & Uniform Requirements Page 4 of 8
4. Extreme Cold Weather Cap: This item is optional, and it is not furnished by the
department. This cap may be worn during extreme cold weather. Refer to the
Quartermaster's Authorized Uniform and Equipment Lists.
5. Hat Badge: To be worn with the Duty Hat. Refer to the Quartermaster's Authorized
Uniform and Equipment Lists.
C. Patches: The Fayetteville Police Department patch, as designed by the department, will
be worn on the left and right shoulder of all shirts one inch from the shoulder seam and
centered on the sleeve. Patches on coats will be one inch from the shoulder seam and
centered. No other patch, insignia, or pin will be allowed except those authorized by the
Chief of Police.
D. Collar Emblems: The rank insignia shall be worn on both collars of Class "A". Rank
Insignia will be worn on both collars of the Class `B" uniform short sleeve shirt. Rank
Insignia is not worn on the Class `B" uniform long sleeve shirt for the rank of sergeant,
corporal, or patrolman. The rank of lieutenant and above will wear rank insignia on the
Class `B" uniform long sleeve shirt. The insignia for the rank of lieutenants and above
will be worn on shirt collars parallel to the shoulder. The insignia for the rank of sergeant
and below will be worn with the centerline of the insignia bisecting the points of the
collar. All non -ranking officers shall wear the F.P.D. emblem on the Class "A" and Class
"B" uniforms in a horizontal, centered position between the tip of the collar and the neck
opening. Refer to the Uniform Specifications with Photographs.
E. Name Plate: The nameplate will be furnished by the quartermaster. It will be worn over
the right pocket approximately .25 inches above the pocket flap and centered with the
button. The nameplate will be worn at all times while in uniform unless otherwise
authorized. See illustrations in the Uniform Specifications with Photographs.
F. Pen and Pencil: To coincide with other metal parts of the uniform, all officers will carry
pen or pencils, of which that part is exposed, will be predominately gold in color. No
more than two pens or pencils will be exposed in the left pocket at one time. The pens
will have black ink and the pencil will be carried due to the inability of a pen to write on
a damp or wet piece of paper.
G. Tie: The tie will be worn with the Class "A" uniform. When ties are in use, they will be
worn on the outside of the shirt, not tucked in. Refer to the Uniform Specifications with
Photographs.
H. Shirts and Trousers: Refer to Uniform Specifications with Photographs and the
Quartermaster's Authorized Uniform and Equipment Lists.
I. T -Shirts: A black crew neck type t -shirt will be worn underneath the short sleeve Class
"B" uniform. A black mock neck type or crew neck t -shirt will be worn underneath the
long sleeve Class "B" uniform. The F.P.D. long, or short sleeve t -shirt will be worn with
the Class "C" uniform. Refer to the Quartermaster's Authorized Uniform and Equipment
Lists.
J. Coat/sweater: Refer to Quartennaster's Authorized Uniform and Equipment Lists.
41.3.5 Grooming & Uniform Requirements Page 5 of 8
K. Raingear: Refer to the Quartermaster's Authorized Uniform and Equipment Lists.
L. Footwear: The Chief of Police has authorized footwear for patrol. Refer to the
Quartermaster's Authorized Uniform and Equipment Lists.
1. Authorized footwear will be kept clean and shined at all times while on duty. Black
or dark Blue socks are the required uniform item. Footwear for specialized units such
as Bike Patrol, E.R.T., and K-9 officers must be approved by the Chief of Police and
will not be worn during normal patrol duties. Refer to the Quartermaster's Authorized
Uniform and Equipment Lists.
M. Bullet Resistant Vests: The department will issue a bullet resistant vest to each sworn
officer of the department. When in uniform, officers shall wear a bullet resistant vest at
all times unless specifically exempted by the Chief of Police. Officers in plain clothes
are not required to wear the vest; however, all sworn members are required to maintain
their issued vests and are encouraged to have them available should an incident arise for
which the officer may be at risk. The vest will be supplied by the department and
replaced as necessary [CALEA 41.3.5]. Officers involved in high-risk tactical details
shall also be required to wear a bullet resistant vest [CALEA 41.3.6].
N. Weapons and Ammunition: The Chief of Police will designate the ammunition and
weapons carried. No other ammunition or weapon will be carried except when approved
by a supervisor for special circumstances and ONLY for that particular situation
[CALEA 1.3.9 a. and b.].
VI. DEPARTMENT -ISSUED WEAPONS AND AMMUNITON:
While on duty, uniformed officers will only carry the department -issued weapons. enly
while on duty. All department -issued weapons and ammunition shall be listed on the
department's Approved Weapons and Ammunition List. The .,, tho -iib d ..,eapo
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B. Detectives will only carry enly the department -issued weapons while on duty. Personal
weapons must have the written approval of the Chief of Police prior to being carried as a
duty weapon or as a supplemental duty weapon.
C. Ammunition will be department -issued as approved by the Chief of Police. Authorized
ammunition utilized by this department will be governed by the department's Approved
41.3.5 Grooming & Uniform Requirements Page 6 of 8
Weapons and Ammunition List as maintained by the Administrative Lieutenant. A copy
of this list will be maintained on the computer network [CALEA 1.3.9 b.].
D. Uniformed officers and detectives of this department will carry only department -issued
shotguns and rifles.
VII. DRESS CODE FOR NON -SWORN
A. Dress Code and Appearance: The Fayetteville Police Department endorses a professional,
comfortable work environment for non -sworn employees. All non -sworn employees
should dress in job appropriate attire which supports this goal for our workplace. The
following will govern attire for non -sworn employees.
Non -sworn employees will be allowed to wear:
a. Pants, slacks, and capri pants.
b. Dresses and skirts with length no shorter than three inches above the knee.
c. Tank and spaghetti tops only when wom with a sleeved shirt. Dressy, button
up, and sleeveless tops are permissible.
d. Leggings or form fitting pants or capris are permissible when worn with a
dress, skirt, or tunic top that is long enough to cover the mid-thigh.
e. Jeans during the following circumstances:
(1) While working as Dispatch personnel during a scheduled shift.
(2) Other Civilian personnel not working during regular business hours which
translate as outside of 7:00 a.m. to 5:00 p.m.
(3) Supervisors may also allow civilian personnel working 7:00 a.m. to 5:00
p.m. permission to wear jeans. Examples of this are a Friday jean day, and
during other duties assigned such as cleaning, evidence room assistance,
or during periods of inclement weather.
Employees should use common sense regarding attire and refrain from wearing
unlaundered, sloppy, or overly provocative clothing to work.
Specifically prohibited clothing shall include:
a. Clothing that exposes the midriff, back, or that has a low cut neckline.
b. Spaghetti strap tops, tank tops not simultaneously worn with a sleeved shirt,
tube tops, halter -tops, or netted shirts.
c. Clothing exposing undergarments.
d. Clothing that is torn, frayed, or that has holes.
e. Attire or accessories that display suggestive language, derogatory comments,
or slogans.
f. Clothing that is inappropriately revealing.
g. Short pants.
h. Sleepwear including pajama pants.
i. Sweat pants.
j. Leggings that are not worn underneath a dress, skirt, or tunic that are long
enough to cover mid-thigh.
k. Yoga, athletic, or work-out type pants.
1. Flip Flops (Any type of sandal that fits between your toes and only has "one"
strap holding it on your feet, whether dress or casual)
41.3.5 Grooming & Uniform Requirements Page 7 of 8
B. Violation of Dress Code
The non -sworn employee's immediate supervisor will have the authority to determine
if an employee's attire violates this policy. Any non -sworn employee who is found in
violation of the dress code will be sent home to change. Time away from work to
change clothes will be charged to accrued leave banks or leave without pay.
Disciplinary action will be taken in accordance with the city and department's
policies.
C. Clothing worn by all non -sworn personnel should be clean and well -kept. Likewise,
personnel should maintain an average or higher degree of personal cleanliness.
4l .3.5 Grooming & Uniform Requirements Page 8 of 8
FAYETTEVILLE POLICE DEPARTMENT
FAYETTEVILLE, ARKANSAS
[./ 1. CIEL7 f PR iJ CED U � 1 AND �! ll V LAO
Effective Date:
Subject: Body -Worn Camera 41.3.8
Reference: FPD 12.1.1, 22.3,FPD 26.1.1, FPD 41.3.5, FPD Version:
53.1, 54.1.1, and GO # 22
GALEA: 17.5.3, 41.3.8, 53. 1.1 No. Pages: 8
I. PURPOSE
The purpose of this policy is to provide officers with guidelines on the use and
management of body -worn cameras (BWC). At times, body -worn cameras may
document the audio/video of a police officer's investigative and enforcement
activities. The use of body -worn cameras are expected to promote officer safety,
strengthen police accountability, create a greater operational transparency, provide
for more effective prosecution, and improve protection against false allegations of
excessive use of force, misconduct or biased -based profiling while protecting civil
liberties and privacy interests [GALEA 41.3.8 a.].
II. POLICY
It is the policy of this department that officers shall activate the body -worn camera when
such use is appropriate to the proper performance of his or her official duties, where the
recordings are consistent with this policy and state law. This policy does not govern the
use of recording devices used in undercover operations or Office of Professional
Standards (OPS) investigations.
A. Use of Equipment
1. The department issued body -worn camera is authorized for use in the course
and scope of official duties as set forth in this policy.
2. The Chief of Police will select which body -worn camera shall be used by the
police department.
3. Body -worn camera equipment shall be issued to all sworn personnel.
4. Officers shall only use departmentally approved body -worn cameras.
5. Sworn personnel wearing a Class "A" or "B" uniform as defined in Fayetteville
Police Policy 41.3.5 (Grooming and Uniform Requirements) and personnel
assigned to motorcycle patrol and bicycle patrol are required to wear the body -
worn camera unless approved by a supervisor.
Body Worn Camera Page 1 of 8
a. There may be exceptional circumstances during call -out deployments and
when officers are in uniform while off-duty or on -duty, and there is need to
take law enforcement action without having access to a body -worn camera.
When practical, officers shall obtain authorization from a department
supervisor before taking law enforcement action without wearing a body -
worn camera. Examples of these circumstances include, but are not limited
to:
(1) Off-duty officers traveling to and from the police department after
or before their assigned shift.
(2) All deployments requiring immediate response.
(3) Critical incidents when no other functioning body -worn cameras
are available.
6. While working extra duty employment as defined in Fayetteville Police Policy
22.3 (Secondary Employment) and wearing a Class "A" or `B", motorcycle, or
bicycle uniform, sworn personnel shall wear a body -worn camera. Officers shall
ensure the camera is fully charged and ready for use when returning to duty.
7. The department quartermaster shall maintain a record of assignment for each
body -worn camera [GALEA 17.5.3].
8. The body -worn camera shall be worn in the center of the officer's torso at chest
height.
9. The body -worn camera equipment and all data, images, video, and metadata
captured, recorded, or otherwise produced by the equipment are the sole
property of the agency.
B. Training [CALEA 41.3.8 f.]
1. Prior to the issuance of body -worn cameras, all sworn personnel must complete
department approved training and demonstrate proficiency in the operation and
care of the camera. This training will include mandatory, permissible, and
prohibited uses of the body -worn camera.
2. Additional training may be required for users and supervisors every three years
or as needed to ensure the continued effective use and operation of the
equipment, or policy revisions.
3. The Training Division will maintain a record of all training as required by this
policy.
C. Set up, Maintenance, and Data Upload [CALEA 41.3.8 e]
1. Assigned body -worn camera equipment is the responsibility of the individual
officer and will be used with reasonable care to ensure proper functioning.
2. Officers shall inspect and test the body -worn camera prior to each shift in order
to ensure it is operational, and the battery is fully charged.
3. Officers shall notify their supervisor immediately of any problems or
malfunctions. The supervisor will make the determination if the body -worn
camera should be removed from service and a temporary replacement issued.
4. If a body -worn camera is damaged, lost, stolen, or defective, the officer shall
submit a memorandum through the chain of command.
Body Worn Camera Page 2 of 8
5. The Administrative Lieutenant will track damaged, lost, stolen or defective
equipment.
6. The Chief of Police or his designee will assign peripheral supervisory
assignments for the body -worn camera program. Department supervisors who
have been assigned this primary or secondary responsibility shall ensure all
cameras and related equipment are in a state of operational readiness.
7. At the end of shift or secondary employment, officers shall place the body -worn
camera into a docking station for upload of data. This will allow evidence to be
transferred from the system to the video management solution and for the
battery to be charged. The body -worn camera should not ordinarily be removed
from the dock until data has been uploaded and the battery is fully charged
[CALEA 41.3.8 d].
D. Activation of the Body -worn Camera [CALEA 41.3.8 b.]
1. When possible, officers shall activate the body -worn camera to record all
contacts with citizens in the performance of official duties.
2. If asked, the officer will inform the person they are being recorded.
3. Body -worn cameras shall be activated in the following circumstances.
a. Detentions and arrests;
b. Statements made by suspects;
c. Consensual encounters;
d. Traffic and pedestrian stops;
e. K9 deployments;
f. Emergency Response Team Deployments;
g. Foot pursuits;
h. Use of force;
i. When serving an arrest or search warrant;
j. Conducting any of the following searches on a person or property:
(1) Incident to arrest;
(2) Cursory;
(3) Probable cause;
(4) Probation/Parole; or
(5) Vehicles;
k. Search by consent - Officers will follow established procedures as defined in
Fayetteville Police Policy 1.2.2 (Warrantless Detention, Search and
Seizure).
(1) Prior to conducting a consensual search, an officer shall verify the
body -worn camera is activated and recording. Permission to search
shall be recorded by the officer before any search takes place.
(2) If the subject granting consent limits the scope of the search by
requesting de -activation of the body -worn camera, the officer may
honor the request and proceed within the scope of the search. The
request for de -activation shall be recorded.
1. Transportation of arrestees or detainees;
in. During any citizen encounter that becomes hostile;
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n. Any situation where the officer determines recording would be valuable for
evidentiary purposes;
o. When directed by a supervisor;
4. Whenever an officer records an incident or any portion of an incident, which
that officer reasonably believes will lead to a citizen complaint, the officer will
notify his/her supervisor before the end of his/her shift.
5. Once the body -worn camera is activated, it shall not be intentionally turned off
until the event is completed, unless authorized by policy.
6. Officers shall document in the CAD incident narrative (if no case report exists),
the case report or as a note on the warning or citation if he or she fails to
activate, fails to record the entire contact, or the body -worn camera
malfunctions.
E. Operational Restrictions [CALEA 41.3.8 b]
1. The body -worn camera shall only be used in conjunction with official law
enforcement duties.
a. The body -worn camera will not be intentionally activated to record fellow
employees without their consent during non -enforcement related activities.
b. Intentional recordings of confidential informants and undercover officers are
prohibited unless authorized by a supervisor.
2. Officers shall not modify, dismantle or attempt to make repairs to body -worn
cameras.
3. Body -worn cameras shall not be used for non -work related activities.
F. Deactivation/Non-Activation/Muting of the Body -worn Camera [CALEA 41.3.8
b]
1. Officers will only deactivate or not activate the body -worn camera during an
incident when authorized by policy.
2. Officers shall properly document reason for deactivation by entering an audio
explanation prior to deactivation and including the reason in the CAD incident
narrative or case report.
3. Officers have discretion on deactivating the body -worn camera under the
following circumstances:
a. In places where reasonable expectations of privacy exist (ie. bathrooms,
dressing rooms, locker rooms, etc).
b. No strip or body cavity searches will be recorded.
c. When at a crime scene, the body -worn camera may be manually deactivated
when the scene is no longer active, and the deactivation is approved by a
department supervisor.
d. Officers may deactivate or not activate the body -worn camera when dealing
with reluctant witnesses or victims.
e. Upon approval from any supervisor.
4. When discussing sensitive tactical or law enforcement information away from
citizens, or when obtaining confidential information, officers can utilize the
mute function on the body -worn camera.
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5. Other deactivations / non -activations may occur when officers experience
equipment malfunctions, when officers do not have a reasonable amount of time
to activate their body -worn cameras, or in places where reasonable expectations
of privacy exist (ie. bathrooms, dressing rooms, locker rooms, etc).
G. Documentation, Categories, and Retention of Body -Worn Camera Videos
[CALEA 41.3.8 c,d]
The Fayetteville Police Department utilizes video management solution
software that exports information from our computer aided dispatch (CAD) and
records management system (RMS). Once the video has been automatically
tagged, it shall be the officers' responsibility to check and verify data files are
categorized correctly with the following information:
a. By verifying the case number within the CASE ID Field associated with the
file is correct;
b. By verifying a title in the TITLE field. The title should include sufficient
information to identify the file.
c. By verifying the appropriate CATEGORY of the video has been selected to
establish retention.
2. Categories and associated retention rates as implemented by system
administrator:
a. BWC Tests - (90 days) — This category is only for documenting the
inspection and test of the body -worn camera. Employees are required to
manually tag these videos.
b. Uncategorized — (Indefinite) — This is a default category for body -worn
camera videos that are not categorized by the integration with the computer-
aided dispatching / record management system.
c. No action - (90 days) - Incidents that do not result in police action,
circumstances with no known criminal offense, or minor incidents where
prosecution is not required.
d. Training = (90 days) — This category is only for practical training exercises
that need to be kept and documented for department training.
e. Misdemeanor - (4 years) - All misdemeanor criminal investigations, reports
and arrests and traffic citations.
f. Death Investigation — (7 years) — All death investigations not categorized as
homicides. Employees should document all death investigations in this
category. Criminal Investigation Division supervisors will be responsible
for tagging the videos in another category if appropriate.
g. Felony - (7 years) - All felony criminal investigations, reports and arrests.
h. Permanent - (Permanent) - Officer involved shootings, homicides and
crimes of violence as defined by ACA 5-42-203. Supervisors in the
Criminal Investigation Division and Administration will manually tag the
officer involve shooting and homicide videos.
i. restricted - (Indefinite) -Videos under administrative review. The
Administrative Lieutenant will manage videos in this category.
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H. Accidental Recordings [GALEA 41.3.8 c,d]
1. Requests for deletion of accidental recordings must be submitted in writing and
approved by Chief of Police or his or her designee.
2. The IT manager shall ensure the recording is removed from video management
solutions.
3. All requests and final decisions shall be kept on file with the IT manager for a
period of 3 years.
I. Recording Control and Management [CALEA 41.3.8 c]
1. All body -worn camera videos have a 30 second buffer, which means the video
of the incident is captured 30 seconds prior to the activation of the camera.
2. All body -worn camera/video management solution users will be responsible for
monitoring system effectiveness and making recommendations for operational
improvement and policy revision.
3. The Chief of Police or his designee will establish permission levels for users in
the video management solution software. Permission levels will be determined
by the employee's function within the organization.
4. The IT Manager or his designee will be responsible for implementing user roles
and privileges in the video management solution software.
5. Authorized users will keep their user name and password confidential.
6. The video management solution has an audit function that tracks access of the
videos within the system.
7. Accessing, tampering, copying, or releasing any recordings for other than
official law enforcement purposes is strictly prohibited, except as required by
law.
8. Under no circumstances will employees be allowed to access and view
recordings while off duty.
9. Officers are authorized under this policy to review their video as it relates to:
a. Their involvement in an incident for the purposes of completing a criminal
investigation and preparing official reports.
b. Prior to courtroom testimony.
c. For training purposes.
10. Officers assigned to the Community Oriented Policing Division, the Criminal
Investigation Division, the Special Investigations Unit, and department
conducted energy weapon (CEW) armorer(s) have the authority to view other
officers' body -worn camera videos in order to perform functions of their job
duties. All other officers are required to receive supervisor approval before
viewing other officers' body -worn camera videos.
11. If an officer is the subject of an open/active Office of Professional Standards
investigation, he or she will be given an opportunity to review their body -worn
camera video/s before he or she is interviewed.
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Supervisor Responsibilities
1. Supervisors will ensure officers utilizing the body -worn cameras adhere to
established procedures, guidelines, and policies.
2. Supervisors shall follow inspection procedures of department equipment as
defined in Fayetteville Police Policy 53.1 (Inspections) [CALEA 41.3.8 e].
3. In the event a body -worn camera is damaged, lost, stolen, or defective, the
supervisor shall facilitate a replacement as soon as practical.
4. The Chief of Police or his designee will assign peripheral supervisory
assignments for the body -worn camera program.
5. Supervisors shall periodically review body -worn camera data to verify
compliance with this and other directives. Supervisors are authorized to conduct
the following types of reviews [CALEA 41.3.8 g]:
a. Administrative
b. Compliance
c. Performance
6. Supervisors shall review the following videos [CALEA 41.3.8 c.g]:
a. Vehicle pursuits;
b. The portion of the video that shows officer uses of force involving less
lethal weapons;
c. The portion of the video that shows weaponless uses of force which results
in a subject receiving medical treatment.
7. Patrol lieutenants shall create a quarterly audit of three officers BWC videos
and report the findings to the patrol captain. [41.3.8 c.g].
8. If an officer is involved in a serious incident or subject of a serious allegation,
the supervisor may confiscate the body -worn camera immediately. The
supervisor shall maintain the chain of custody of the body -worn camera if it is
related to a criminal investigation or turn it over to the proper authority pending
administrative review [CALEA 41.3.8 c].
K. Release of Body -Worn Camera Video
1. Any requests for body -worn camera video by a citizen will be addressed as a
Freedom of Information Act (FOIA) request as defined in Fayetteville Police
Policy 54.1.1- (Public Information Policy).
2. Prosecutors may be granted access to video management solution by the IT
Manager or his designee.
3. Defense attorney requests should be made through the appropriate court
prosecutor or Freedom of Information Act (FOIA).
4. Evidentiary copies of digital recordings will be accessed from the video
management solution and copied for law enforcement purposes only.
5. Recordings may be duplicated for court, investigations, training, or other
purposes as authorized by the Chief of Police or his designee.
6. Officers who need a recording duplicated for court, investigations, or training
must make the request through the Property/Evidence Division. For court, the
request should be made at least 48 hours prior to the court date when possible.
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7. Requests from other law enforcement agencies should be in writing and shall
be approved by a lieutenant. The request shall be maintained in the same
manner as FOIA requests.
8. When an officer has finished a court appearance using a copy of an original
media file, and the file is not retained by the court, the officer will, as soon as
practical, return the media to the property room for proper storage or disposal.
9. Video files related to an internal investigation(s) shall be restricted until the
investigation is closed.
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