HomeMy WebLinkAbout2017-12-05 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Meeting Final Agenda
Tuesday, December 5, 2017
5:30 PM
City Hall Room 219
City Council Members
Adella Gray Ward I
Sarah Marsh Ward I
Mark Kinion Ward 2
Matthew Petty Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Kyle Smith Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting City Council Meeting Final Agenda December 5, 2017
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2017-0539
MONTHLY FINANCIAL REPORT - PAUL BECKER
2. 2017-0681
ELECTION OF VICE MAYOR
Agenda Additions
A. Consent
A. 1 2016-0588
APPROVAL OF THE NOVEMBER 21, 2017 CITY COUNCIL MEETING MINUTES.
A.2 2017-0676
ARKANSAS FORESTRY COMMISSION FIREWISE GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS FIREWISE
GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF
$500.00 FOR USE BY THE FIRE DEPARTMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
Attachments: ARKANSAS FORESTRY COMMISSION FIREWISE GRANT
BA ARKANSAS FORESTRY COMMISSION FIREWISE GRANT
City of Fayetteville, Arkansas Page 2 Printed on 1113012017
City Council Meeting City Council Meeting Final Agenda December 5, 2017
A.3 2017-0651
RFP #17-13 GALLAGHER BENEFITS SERVICES:
A RESOLUTION TO AWARD RFP #17-13 AND AUTHORIZE A ONE (1) YEAR
CONTRACT WITH GALLAGHER BENEFITS SERVICES IN THE AMOUNT OF
$80,000.00, WITH AUTOMATIC RENEWALS FOR UP TO FOUR (4) ADDITIONAL ONE
(1) YEAR TERMS, FOR THE PROVISION OF CITY EMPLOYEE BENEFITS BROKER
SERVICES
Attachments: RFP #17-13 GALLAGHER BENEFITS SERVICES:
A.4 2017-0669
BID #17-57 TRUCK CENTERS:
A RESOLUTION TO AWARD BID #17-57 AND AUTHORIZE THE PURCHASE OF A
FREIGHTLINER M2-112 ROLL OFF TRUCK FROM TRUCK CENTERS OF
SPRINGDALE, ARKANSAS IN THE AMOUNT OF $148,663.00 FOR USE BY THE
RECYCLING AND TRASH COLLECTION DIVISION
Attachments: BID 17-57 TRUCK CENTERS OF ARKANSAS:
A.5 2017-0671
BID #17-58 TRUCK SERVICE CENTER, INC.:
A RESOLUTION TO AWARD BID #17-58 AND AUTHORIZE THE PURCHASE OF A
UNICARRIERS PF50LP FORKLIFT FROM LIFT TRUCK SERVICE CENTER, INC. OF
SPRINGDALE, ARKANSAS IN THE AMOUNT OF $23,911.95 FOR USE BY THE
WASTEWATER TREATMENT DIVISION
Attachments: BID 17-58 LIFT TRUCK SERVICE CENTER OF SPRINGDALE
A.6 2017-0670
BID #17-62 WILLIAMS TRACTOR:
A RESOLUTION TO AWARD BID #17-62 AND AUTHORIZE THE PURCHASE OF TWO
BOBCAT E45 T4 COMPACT TRACK EXCAVATORS FROM WILLIAMS TRACTOR OF
FAYETTEVILLE, ARKANSAS IN THE TOTAL AMOUNT OF $83,988.00 FOR USE BY
THE WATER AND SEWER OPERATIONS DIVISION
Attachments: BID #17-62 WILLIAMS TRACTOR
City of Fayetteville, Arkansas Page 3 Printed on 1113012017
City Council Meeting City Council Meeting Final Agenda December 5, 2017
A. 7
A. 8
A. 9
7n1'7 AKKQ
BID #17-63 HENARD UTILITY, INC.:
A RESOLUTION TO AWARD BID #17-63 AND AUTHORIZE THE PURCHASE OF A
SECA SEWER JETTER TRUCK FROM HENARD UTILITY, INC. OF SEARCY,
ARKANSAS IN THE AMOUNT OF $217,575.00 FOR USE BY THE WATER AND SEWER
OPERATIONS DIVISION
Attachments: BID 17-63 HENARD UTILITY PRODUCTS, INC:
2017-0667
SPRING STREET PARKING DECK FUND:
A RESOLUTION TO CLOSE THE SPRING STREET PARKING DECK FUND, TRANSFER
ABOUT $243,431.00 REMAINING IN THAT FUND TO THE PARKING FUND AND TO
APPROVE THE ATTACHED BUDGET ADJUSTMENT
Attachments: SPRING STREET PARKING DECK FUND
BA SPRING STREET PARKING DECK FUND
7n1'7 A471
BKD, LLP:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH BKD, LLP FOR
AUDITING SERVICES FOR THE 2017 AUDIT, WITH AN OPTION TO RENEW FOR UP
TO FOUR ADDITIONAL ONE YEAR TERMS
Attachments: BKD,LLP
City of Fayetteville, Arkansas Page 4 Printed on 1113012017
City Council Meeting City Council Meeting Final Agenda December 5, 2017
A.10 2017-0652
BID #17-56 81 CONSTRUCTION GROUP, INC.:
A RESOLUTION TO AWARD BID #17-56 AND AUTHORIZE A CONTRACT WITH 81
CONSTRUCTION GROUP, INC. IN THE AMOUNT OF $435,650.00 FOR THE
CONSTRUCTION OF THE LAKE SEQUOYAH BASIN 3 ACCESS ROAD, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $43,565.00
Attachments: BID #17-56 81 CONSTRUCTION GROUP, INC.
A. 11 2017-0653
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING
ENGINEERS, INC. IN THE AMOUNT OF $15,200.00 FOR TESTING AND SURVEYING
SERVICES ASSOCIATED WITH THE CONSTRUCTION OF THE LAKE SEQUOYAH
BASIN 3 ACCESS ROAD PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
Attachments: MCCLELLAND CONSULTING ENGINEERS, INC.
BA MCCLELLAND CONSULTING ENGINEERS, INC.
A.12 2017-0655
MCGOODWIN, WILLIAMS AND YATES, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH
MCGOODWIN, WILLIAMS AND YATES, INC. IN AN AMOUNT NOT TO EXCEED
$74,016.00 FOR CHANGES TO THE DINSMORE TRAIL WATER MAIN PLANS,
CONSTRUCTION OBSERVATION AND MANAGEMENT SERVICES, AND
ASSISTANCE WITH PRESSURE SUSTAINING VALVES ON THE WATER MAINS
Attachments: MCGOODWIN, WILLIAMS AND YATES, INC.
B. Unfinished Business
City of Fayetteville, Arkansas Page 5 Printed on 1113012017
City Council Meeting City Council Meeting Final Agenda December 5, 2017
B.1 2017-0650
REZONE COLLEGE AVENUE:
AN ORDINANCE TO REZONE ALL PARCELS WITHIN OR NEAR COLLEGE AVENUE
AS SHOWN ON EXHIBIT C OF THE PLANNING DEPARTMENT'S AGENDA MEMO
COMPRISING ABOUT 24.62 ACRES
Attachments: REZONE COLLEGE AVENUE
This ordinance was left on the first reading at the November 21, 2017 City Council
meeting.
B.2 2017-0648
AMEND §166.21 DOWNTOWN DESIGN OVERLAY DISTRICT:
AN ORDINANCE TO AMEND §166.21 DOWNTOWN DESIGN OVERLAY DISTRICT
BY AMENDING THE APPLICABILITY SECTION TO INCLUDE COLLEGE AVENUE
OVERLAY DISTRICT AND TO ENACT §166.26 COLLEGE AVENUE OVERLAY
DISTRICT
Attachments: AMEND § 166.21 DOWNTOWN DESIGN OVERLAY DISTRICT
This ordinance was left on the first reading at the November 21, 2017 City Council
meeting.
C. New Business
C. 1 2017-0628
WALTON FAMILY FOUNDATION DESIGN EXCELLENCE PROGRAM
GRANT:
A RESOLUTION TO THANK THE WALTON FAMILY FOUNDATION, TO AUTHORIZE
MAYOR JORDAN TO ACCEPT A DESIGN EXCELLENCE PROGRAM GRANT FROM
THE WALTON FAMILY FOUNDATION IN THE AMOUNT OF $1,770,000.00 TO FUND
THE DESIGN OF AN INTERACTIVE OUTDOOR CULTURAL ARTS CORRIDOR ALONG
THE RAZORBACK REGIONAL GREENWAY, TO AUTHORIZE THE ISSUANCE OF A
REQUEST FOR QUALIFICATIONS WITH THE CONDITION THAT ONLY FIRMS
PRE -APPROVED BY THE WALTON FAMILY FOUNDATION MAY RESPOND, AND TO
APPROVE A BUDGET ADJUSTMENT
Attachments: WALTON FAMILY FOUNDATION DESIGN EXCELLENCE PROGRAM GRANT
BA WALTON FAMILY FOUNDATION DESIGN EXCELLENCE GRANT
City of Fayetteville, Arkansas Page 6 Printed on 1113012017
City Council Meeting City Council Meeting Final Agenda December 5, 2017
C. 2
C. 3
C. 4
C. 5
N)I'7_ntitin
THEATRESQUARED, INCORPORATED:
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S ACCEPTANCE AND APPROVAL
OF THEATRESQUARED, INCORPORATED'S PLEDGES AND FINANCIAL
COMMITMENTS AS SUFFICIENT TO ENSURE COMPLETION OF
THEATRESQUARED'S $31,500,000.00 THEATER PROJECT, AND TO AUTHORIZE
MAYOR JORDAN TO INVEST THE PROMISED $3,100,000.00 AS CONSTRUCTION
REIMBURSEMENTS PURSUANT TO THE CONTRACT OF JUNE 28, 2017
Attachments: THEATRESQUARED, INCORPORATED
2017-0661
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN
THE AMOUNT OF $98,887.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR
THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2018
Attachments: AREA AGENCY ON AGING OF NORTHWEST ARKANSAS
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FAYETTEVILLE YOUTH CENTER, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE AMOUNT OF
$225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE YOUTH AND
CITIZENS OF FAYETTEVILLE FOR 2018
Attachments: FAYETTEVILLE YOUTH CENTER, INC.
2017-0594
2017 WATER MASTER PLAN UPDATE:
A RESOLUTION TO ACCEPT AND ADOPT THE 2017 WATER MASTER PLAN UPDATE
Attachments: 2017 WATER MASTER PLAN UPDATE
City of Fayetteville, Arkansas Page 7 Printed on 1113012017
City Council Meeting City Council Meeting Final Agenda December 5, 2017
C.6 2017-0679
CITY OF GREENLAND WASTEWATER CONTRACT:
A RESOLUTION TO APPROVE A FIFTEEN (15) YEAR CONTRACT WITH THE CITY OF
GREENLAND TO ACCEPT AND PROCESS THEIR WASTEWATER AND TO
AUTHORIZE MAYOR JORDAN TO SIGN THIS CONTRACT
Attachments: CITY OF GREENLAND WASTEWATER CONTRACT
C.7 2017-0654
ALLGEIER, MARTIN AND ASSOCIATES, INC.:
A RESOLUTION TO AUTHORIZE A PROFESSIONAL
ENGINEERING
SERVICES
AGREEMENT WITH
ALLGEIER, MARTIN AND ASSOCIATES, INC., PURSUANT TO
RFQ #17-01, IN AN
AMOUNT NOT TO EXCEED $480,049.00
FOR THE ENGINEERING
DESIGN AND ENGINEERING OBSERVATION AND
MANAGEMENT
SERVICES
ASSOCIATED WITH
ELECTRICAL REHABILITATION AND
IMPROVEMENTS
AT THE
PAUL R. NOLAND
WASTEWATER TREATMENT PLANT,
TO APPROVE A
PROJECT
CONTINGENCY IN
THE AMOUNT OF $48,004.90, AND
TO APPROVE A
BUDGET
ADJUSTMENT
Attachments: ALLGEIER, MARTIN AND ASSOCIATES, INC.
BA ALLGEIER, MARTIN AND ASSOCIATES, INC.
C.8 2017-0666
C112M HILL ENGINEERS, INC. AMENDMENT NO. 9:
A RESOLUTION TO APPROVE AMENDMENT NO. 9 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY
OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE
AMOUNT OF $7,938,833.00 FOR SERVICES IN 2018
Attachments: CH2M HILL ENGINEERS, INC.
City of Fayetteville, Arkansas Page 8 Printed on 1113012017
City Council Meeting City Council Meeting Final Agenda December 5, 2017
C.9 2017-0695
SALE OF SMALL PARCEL OF LAND - GEORGE'S MAJESTIC LOUNGE:
A RESOLUTION TO AUTHORIZE THE SALE OF A SMALL PARCEL OF LAND SOUTH
OF GEORGE'S MAJESTIC LOUNGE AND WEST OF THE RAILROAD TRACKS
Attachments: SALE OF SMALL PARCEL OF LAND - GEORGE'S MAJESTIC LOUNGE
D. City Council Agenda Session Presentations
D. 1 2017-0635
AGENDA SESSION PRESENTATION - 2017-2018 DRAINAGE IMPROVEMENTS PLAN
E. City Council Tour: Monday, December 4, 2017 4:30 PM
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 9 Printed on 1113012017